Transcript

New Graduate Student Orientation Agenda

Wednesday, August 19th

8:00-8:30am Check-in (LEEP2 Atrium)

Coffee and light snacks provided

8:30-10:00am Welcome (LEEP2 2415)

As you check in, you will be placed in a group led by a graduate ambassador. This session will include

introductions, an ice breaker activity, and information on the School of Engineering. You will also

learn the top ten items you need to know in your first semester through a policy manual scavenger

hunt.

10:00-10:15am Break

10:15-11:15am Managing the Transition (LEEP2 2415)

Damon Talbott, Program Coordinator for Graduate Studies, as well as panel of current graduate

students will be discussing your transition into graduate school. You will learn about common

challenges graduate students face and what services are available to assist you in this transition.

11:15-11:45am Career Services / Professionalism (LEEP2 2415)

Where exactly do School of Engineering graduates end up and what can you expect from your career

services office? This session will introduce you to these issues and more as you begin to construct a

plan for professional success. Facilitated by Cathy Schwabauer, Director of Engineering Career

Center.

11:45-1:00pm Lunch (various locations)

A box lunch will be provided by Jason’s Deli. Your ambassador group leader will take your group to a

specified spot in the engineering complex for lunch with other students, faculty and staff in your

department.

1:00-2:30pm Orientation to the Department (various department locations)

Learn everything you need to know about your department in the School of Engineering. You will

hear details about the curriculum, enrollment, advising, and faculty.

What expectations do the faculty and staff have of the students in their departments? What do you

expect of your instructors and mentors? During this candid discussion, we will set goals for your

time in the program as well as come to understand exactly what you can expect as a new graduate

student at the University of Kansas.

Aerospace – LEEP2 G400

Bioengineering –

Chemical and Petroleum Engineering –

Civil, Environmental and Architectural Engineering

Electrical Engineering and Computer Science –

Mechanical Engineering -

2:30-2:45pm Break

2:45-3:15pm Research and Academic Integrity

Dr. Chris Depcik will facilitate a discussion on best practices for new graduate students to utilize

when beginning their research.

3:15-4:30pm Diversity Workshop (LEEP2 2415)

This session will compel participants to take a closer look at their social identities while also placing

those identities within the context of engineering

4:15-4:45pm Day 1 Wrap up/ Reflection (LEEP2 2415)

Students will meet up with their original ambassador group to recap the day.

5:00pm- Optional Social Event hosted by GEA (the Nest on 9th at the Oread)

Meet the members of the Graduate Engineering Association (GEA) during an optional social event at

the Oread Hotel on campus. GEA will provide appetizers and a brief introduction to the student

leadership opportunities within the organization.

Graduate Student Services What can we do for you?

Provide you with a “Timeline for Degree”

Graduation confirmation

Assist you with your Application for Graduation

Make an appointment with the Associate Dean

Keep you updated with a weekly email newsletter

Remind you of Graduate Studies policies

Give you important dates and deadlines

Thesis and Dissertation formatting advice

Inform you about Graduate Engineering Association (GEA) events

Guide you to resources for $$$ to travel and present your research

Guide you to resources for fellowships, scholarships, and awards

Inform you about other graduate programs

Guide you to services throughout the University

Inform you about resources in Lawrence, Kansas

Please come to us with any concerns or questions about Research and

Graduate Programs in the School of Engineering. If we aren’t able to help

you, we will find someone who can.

Anna Paradis 2018 Eaton Hall (785) 864-1952 [email protected]

CONTACT US:

Helpful Links For Engineering Graduate Students

Engineering Research & Graduate Programs: engr.ku.edu/graduate-students This site includes information about enrollment, the Graduate Engineering Association (GEA), scholarship & fellowship opportunities, information about the School of Engineering graduation ceremony and graduation requirements, FAQ’s and other general School of Engineering information. Engineering Graduate Student Plan of Study: gradplan.engr.ku.edu The Plan of Study is a contract that shows degree requirements. Individual departments/programs will advise students on which courses to enroll in, after meeting with an advisor to discuss coursework; students should complete a plan by the second semester of graduate study and update it each semester. KU Graduate Studies Office: graduate.ku.edu This site contains information about thesis & dissertation workshops and resources, the Graduate Catalog, graduate student forms, Graduate Teaching Assistant/Graduate Research Assistant position information, general graduate student policies and procedures, news and other resources for graduate students at KU. KU Graduate Catalog: ku.edu/academics/catalogs This is a comprehensive resource outlining all graduate student rules and regulations for all University of Kansas graduate students. It also contains details for each individual department/program within the School of Engineering. KU University Registrar’s Office: registrar.ku.edu This site contains the university’s academic calendar and has detailed information about enrollment, transcripts and diplomas, tuition and fees, fee petitions, veteran’s information, loan deferment, and residency requirements. KU Student Organizations: rockchalkcentral.ku.edu/Organizations This is a comprehensive list of all registered KU student organizations including engineering, cultural, political, and recreational organizations. The site includes meeting times and locations, organizational websites (when available), and contact information. PIVOT: Funding Connections (Community of Science) Website: pivot.cos.com This site contains resources for scholarships/fellowships/grants. There are many training sessions offered each semester to guide users on the most efficient ways to use this site. These sessions are offered through Instructional Services and the Graduate Studies Office. KU Writing Center: writing.ku.edu The KU Writing Center offers a variety of ways for students to get to know feedback on their writing. The Writing Center provides face-to-face consultations, video conference consultations and e-mail feedback.

Frequently Referenced KU Offices

School of Engineering Administrative Units

School of Engineering – Research and Graduate Programs: The Research and Graduate Programs’ (RGP) Office, located on the 2nd floor of LEEP2, room 1415, in the Engineering Student Success Suite. RGP is an administrative unit – often referred to as the “Graduate Division” – within the School of Engineering, whose function is to serve the engineering graduate student population in the School of Engineering. It interprets and enforces departmental/program and graduate studies degree requirements. It also promotes and facilitates the School’s research activities. More information is available at http://engr.ku.edu/graduate-students.

School of Engineering – Budget Office: Each program in the School has an administrative department or unit budget representative whose function is to serve engineering graduate students within that program. This unit is often a student’s first stop with pay/tax questions for GTA/GRA or student hourly positions within a department or program. For some students, research centers are the best resource for questions pertaining to employment.

School of Engineering – Individual Departments and Programs: Each program in the School has an administrative department or unit whose function is to serve engineering graduate students within that program. Each program or department has a main graduate advisor or director and program assistant. This unit is often a student’s first stop when there is a question or concern about a policy or procedure. Contact Information is available at http://engr.ku.edu/degrees.

School of Engineering – Career Center: Located on the 2nd floor of LEEP2 in room 1410. This unit provides all KU engineering students with high quality information, resources, and opportunities so they may confidently pursue their desired career goals, and assists them in their efforts to successfully connect with employers or research opportunities. If you are interested in internships or summer employment, this is a good place to start. More information and events are posted at http://engr.ku.edu/students.

University of Kansas Administrative Units

KU Office of Graduate Studies (GS): The Graduate Studies Office is an administrative body that serves the entire university; it is not part of the School of Engineering. This office officially admits all graduate applicants at KU and serves as a general resource for current and prospective graduate students. More information is available at http://graduate.ku.edu/.

KU Registrar’s Office: The Registrar’s Office is an administrative body that serves the entire university; it is not part of the School of Engineering. The office manages the University’s academic calendar, officially confers degrees, manages enrollment policies and deadlines, and enforces drop and withdrawal procedures and deadlines. More information about important enrollment, drop, and graduation procedures is available at http://www.registrar.ku.edu/. Frequently used forms are available at http://www.registrar.ku.edu/forms/forms.shtml.

KU Office of International Student Services (ISS): The International Student Services Office (ISS) office is an administrative body that serves the entire university; it is not a part of the School of Engineering. The office serves as a resource for all international students, and students are often advised to check with ISS before making any major changes to their schedule or plan. ISS ensures that students follow appropriate VISA and I-20 procedures. More information about important ISS policies and procedures is available at http://www2.ku.edu/~issfacts/.

Funding Resources Funding at the Graduate Level

School of Engineering Research & Graduate Programs (RGP) School of Engineering (SoE) Scholarships/Fellowships Students who are considering graduate school or are changing from MS to PhD should contact their department/program graduate advisor to request a nomination. Only applications from students who are nominated by their department and are new students or starting a new program (MS > PhD) will be reviewed for SoE awards. Awards are given out to incoming students in the fall and spring. KU Students who are moving from a master’s degree to a PhD degree qualify as a new student and are therefore eligible for nomination.

Engineering Graduate Ambassador Fellowship The Engineering Graduate Ambassador Fellowship is a fellowship for current graduate engineering and computer science students who are chosen to assist with the recruitment of graduate students. Engineering Graduate Ambassadors travel to recruitment events and take part in school-wide efforts to present a positive image to prospective graduate students. Applications are normally due at the end of March each year. Information is sent to all students by email in February.

University of Kansas Financial Aid & Scholarships Search university, state, and national funding options available to KU students at http://affordability.ku.edu/scholarships. Outside Funding Opportunities The PIVOT: Funding Connections (Community of Science), http://pivot.cos.com/, lists several funding opportunities for graduate students. Go to COS Funding Opportunities and click on Search COS Funding Opportunities to find funding resources. Workshops are provided each semester by Instructional Services / KU Libraries to demonstrate how to utilize PIVOT (Community of Science) and assist students in locating funding opportunities and providing access to other investigators for collaboration.

Other Scholarship/Fellowship Opportunities for Current Graduate Students

• KU Graduate Studies Funding, http://graduate.ku.edu/funding • KU Graduate Direct Exchange Program, http://www.international.ku.edu/gdx • KU Research and Graduate Studies Graduate Scholarly Presentation Travel Fund, http://graduate.ku.edu/graduate-scholarly-

presentation-travel-fund • Graduate Research Opportunities, http://engr.ku.edu/graduate-research-opportunities • Center for International Security and Cooperation Fellowships, http://cisac.stanford.edu/fellowships/ • GEM Fellowship, http://www.gemfellowship.org/students/gem-fellowship-program/ • SMART Scholarship, http://smart.asee.org/ • NDSEG Graduate Fellowship, http://ndseg.asee.org/ • McNair Scholars Program, http://mcnairscholars.com/funding/ • NSF Graduate Funding Opportunities, http://www.nsf.gov/funding/education.jsp?fund_type=2

All of these links are available at on the SoE Website under Academics> Graduate Students > Student Resources > Funding http://www.engr.ku.edu/graduate/resources/funding.html.

Student Loans

• Domestic Student Loans, http://www.fafsa.ed.gov/ • International student loans, http://affordability.ku.edu/financialaid/loans/

Most students must be enrolled at least part-time to defer existing student loans. See the Financial Aid website for more information and questions about loans and grants at http://financialaid.ku.edu/. Contact Research & Graduate Programs at [email protected], (785)864-3881, or stop by room 1415 LEEP2 with questions.

Funding & Awards: School of Engineering Research & Graduate Programs Fall Events:

Graduate Studies and KU Writing Center offer several workshops on funding and grant opportunities, presenting your research, teaching resources, and much more. See their website at http://www.graduate.ku.edu/events. School of Engineering event details are sent out by email and included in the weekly email newsletter sent out while classes are in session. These are also posted on the bulletin boards in Eaton and Learned Halls. More information can be found under events on the school’s main page at http://engr.ku.edu/events-camps#Grad.

Graduate Student Travel Funds

Graduate students who are planning to attend a national or regional professional meeting may apply for travel funds from the Graduate Engineering Association (GEA). Students must be presenting a paper or attending sessions that will enhance research, KU employment, or professional development as a graduate student. Students must show proof that a paper has been accepted for presentation or attach an agenda of workshops that they will be attending.

Applications may be submitted once per academic year (summer through spring). Applications available online at https://rockchalkcentral.ku.edu/organization/gea/documentlibrary and should be submitted directly to GEA at [email protected]. Deadlines for completed applications are:

• Fall – second Friday in September Applications should be submitted at least 3 weeks in advance if conference travel falls between

Aug. 1 and the second Friday in September. • Spring – first Monday in November • Summer – first Monday in May

Applications submitted after these deadlines will be considered based on funding availability.

Questions about graduate student travel funds should be directed to [email protected], GEA president.

Students may also apply for travel funding through the Graduate Student Paper Presentation Fund administered by KU’s Office of Graduate Studies.

Contact Research & Graduate Programs at [email protected], (785)864-3881, or stop by room 1415 LEEP2 with questions.

Plan of Study Instructions https://gradplan.engr.ku.edu/

New students should meet with their adviser or graduate director to develop a Plan of Study before completing the online form. Details on how students access the online form, the committee's electronic approval process, and how changes are made to a plan are listed below.

1. Students meet with adviser or graduate director to develop a Plan of Study (list of courses that meet graduation requirements) 2. Access the online Plan of Study at: https://gradplan.engr.ku.edu/, and make sure that Cookies are enabled 3. Select degree - students will be asked to fill in their KUID, major, contact information, KU employment, thesis/dissertation topic (or type

non-thesis), previous degrees, admit term, and number of hours needed to complete their degree 4. Select committee - master's students are required to enter in at least three committee members, and doctoral students are required to enter

at least five committee members including one outside member. More information about committees can be found at http://www.ku.edu/academics/catalogs/. Students who have members on their committee outside or new to KU will need to:

1. Search for the individual within the database 2. Add the individual to the committee or click 'Propose New Committee Member' to add in this person's information. Committee

members outside of KU will be sent information about how to log-in to the online Plan of Study system. Be sure contact information and email are correct when proposing a new member. It is important that students meet with their adviser or graduate director to determine who will be on the committee before completing this step, although members can be changed/updated at any point.

5. Enter courses - enter the planned courses required to complete a degree; students should enter this information to the best of their ability after meeting with their adviser or graduate director and update information as it changes.

6. Submit plan - this option will only appear after steps 1-5 are completed. If major changes are made to your plan after your plan was initially approved, it will need to be re-submitted for approval in your last year of graduate study or prior to any milestone.

Note: If your personal information (phone or address) is listed incorrectly, we may be unable to contact you with important enrollment or graduation information. Be sure this information is kept up to date in both your plan and in Enroll & Pay.

Electronic Approval Process

Departmental graduate advisers and personnel will be notified via e-mail when a student has submitted a Plan of Study. A link to the student's Plan of Study will be provided in the e-mail, which is automatically sent to each member of the committee (in order to comply with FERPA rules, this link is not published on the website). Committee members will be required to log in to the Plan of Study system to access the student's records. KU committee members will use their KU ID and password to log in to view, approve, deny, or suggest changes to a student's Plan of Study. Committee members outside of KU will be provided with a username and password to log in to the system via email.

E-mails, which contain a link to a student's Plan of Study, will be sent to the following individuals in numerical order:

1. Committee Chair 2. Committee members - The committee chair receives an e-mail before notification is sent to each committee member. Committee members

will only receive e-mail notifications once the chair has approved the student's plan. 3. Departmental graduate adviser/director 4. Departmental graduate personnel

Students will receive e-mail notification after their plan has been approved by all members of the committee. If you do not receive an email within two weeks of submitting your plan, please contact those instructors by email to remind them to review and sign off on your plan. It is important that you do not make changes to your plan after submitting the plan prior to final approval. Doing so will disrupt the automatic email system and may delay approval. Wait until the plan is approved to update or change information and resubmit if needed.

Changes to a Student's Plan of Study

Students are responsible for updating their Plan of Study when modifications are needed. Committee members who desire changes to a student's plan should notify the student, who will update the online plan. The Committee Chair will be notified when major changes to a student's plan have been submitted for approval. For full committee members to approve a modified plan, students will need to resubmit to the entire committee to approve (or not approve) the updated plan.

Step by step instructions are provided at http://engr.ku.edu/plan-of-study.

Graduation Checklist http://www.engr.ku.edu/graduate/checklist.html

Doctoral students:

1. “Apply to Graduate” in Enroll & Pay (if you applied for a previous semester, you must re-apply in E&P); 2. Schedule your final defense at least three weeks in advance through your dept/program assistant (exams should take place prior to the graduation deadline for the semester you plan to graduate). There are early deadlines at the beginning of each semester that do not require you to enroll for that semester, but students are required to be enrolled the semester prior to be eligible. 3. Update and submit your Plan of Study (PoS) for final approval at: http://gradplan.engr.ku.edu/. Please make sure all classes that count towards your degree are included and correct. Do not include coursework with a grade of "C- or below" as meeting graduate degree requirements. If you have any incomplete (I) or waiting grades (WG) from previous semesters, please contact your instructor or department assistant to get those changed. 4. Complete and return KU Scholarworks Electronic Theses and Dissertations Release form (the first link under "Submit to UMI" under the Submitting tab on the Graduate Studies Website) to RGP – room 1415 LEEP2 or email to [email protected]. 5. Complete and return the Engineering Career Center MS or PhD Graduation Report form to RGP – room 1415 LEEP2 or email to [email protected]. 6. Once you have passed your final defense, turn in your signed Title Page and Acceptance Pages to room 1415 LEEP2. 7. Complete the Doctoral Student Completion Survey – found at: http://graduate.ku.edu/doctoral-completion-survey. After completing the survey, turn in or forward a copy of the confirmation e-mail to RGP at [email protected]. 8. Upload a PDF version of your dissertation online (instructions). Note that the Office of Graduate Studies houses the official formatting requirements for theses and dissertations. Although students may find the general content layout of previous theses or dissertations helpful, students should not use the formatting from an old thesis or dissertation, as formatting instructions may change from year to year.

Master’s students (thesis option):

1. “Apply to Graduate” in Enroll & Pay (if you applied for a previous semester, you must re-apply in E&P); 2. Schedule your final defense at least three weeks in advance through your dept/program assistant (exams should take place prior to the graduation deadline for the semester you plan to graduate). There are early deadlines at the beginning of each semester that do not require you to enroll for that semester, but students are required to be enrolled the semester prior to be eligible. 3. Update and submit your Plan of Study (PoS) for final approval at: http://gradplan.engr.ku.edu/. Please make sure all classes that count towards your degree are included and correct. Do not include coursework with a grade of "C- or below" as meeting graduate degree requirements. If you have any incomplete (I) or waiting grades (WG) from previous semesters, please contact your instructor or department assistant to get those changed. 4. Complete and return KU Scholarworks Electronic Theses and Dissertations Release form (the first link under "Submit to UMI" under the Submitting tab on the Graduate Studies Website) to RGP – room 1415 LEEP2 or email to [email protected]. 5. Complete and return the Engineering Career Center MS or PhD Graduation Report form to RGP – room 1415 LEEP2 or email to [email protected]. 6. Once you have passed your final defense, turn in your signed Title Page and Acceptance Pages to room 1415 LEEP2. 7. Upload a PDF version of your thesis online (instructions); Note that the Office of Graduate Studies houses the official formatting requirements for theses and dissertations. Although students may find the general content layout of previous theses or dissertations helpful, students should not use the formatting from an old thesis or dissertation, as formatting instructions may change from year to year.

Master’s students (non-thesis / project / coursework only options):

1. “Apply to Graduate” in Enroll & Pay (if you applied for a previous semester, you must re-apply in E&P); 2. Schedule your final examination or presentation with your program or department at least three weeks in advance (exams should take place prior to the graduation deadline); and, 3. Update and submit your Plan of Study (PoS) for final approval at: http://gradplan.engr.ku.edu/. Please make sure all classes that count towards your degree are included and correct. Do not include coursework with a grade of "C- or below" as meeting graduate degree requirements. If you have any incomplete (I) or waiting grades (WG) from previous semesters, please contact your instructor or department assistant to get those changed. 4. Complete and return the Engineering Career Center MS or PhD Graduation Report form to RGP – room 1415 LEEP2 or email to [email protected].

Advising & Mentoring

Faculty advisors, particularly for doctoral students, play an important role in students' intellectual development.

Every graduate student is expected to work closely with a faculty advisor. Advisors assist students in planning a

program of study to meet degree requirements. Students are also encouraged to seek out mentors in addition to

their formal faculty advisor, which could include staff, researchers, industry partners and other students.

Successful advising and mentoring relationships are characterized by clear expectations, open communication,

and a willingness to resolve problems. The resources below can facilitate productive relationships between

graduate students and their advisors and mentors.

The information below should be used as a general guideline to build a student/advisor relationship. These are not

requirements, but rather best practices. Every advisor and lab situation is different, so expectations should be discussed and

clearly laid out at the beginning of a student’s career to better understand and meet the goals of the academic program,

advisor, and student. If an issue arises with an advisor, each program has a designated Graduate and Undergraduate

Director/Advisor who is available to help when needed.

Setting Expectations & Resolving Conflicts

Student’s should determine their area of interest and understand how they work best in an advising situation

before approaching faculty to inquire/interview for a position within a lab or research center. What are your

needs in graduate school and reassess those needs regularly as you develop your skills and understanding within

academia. Be open and communicate goals and concerns with your advisor and develop a committee that will

help you grow and become a strong researcher / industry professional. Each department/program has

opportunities for students to learn new skills, but students may also look beyond their program to the school and

university for more general skills building (communication, writing, management, networking, career planning).

At KU, the quality of our graduate education program depends on the professional and ethical conduct of our

campus. Although KU is composed of many individual programs and departments, the faculty, staff and

students create a community of intellectuals, each offering significant value to the university. As such, they

have similar responsibilities and commitment to upholding academic standards and sustaining a creative and

positive community, while serving state and local needs.

Focusing on the professional academic relationship between faculty and graduate students, the following

guidelines are based on the collective experience and wisdom of many research universities. Their purpose is to

serve as a starting point for clear and regular communication about expectations; and to encourage awareness of

and commitment to practices that are considered a matter of common sense, courtesy, and basic honesty.

FACULTY ADVISORS

Serve as a role model and professional

mentor to graduate and undergraduate

students, staff and junior faculty

Help students develop academic, research,

writing, oral, quantitative, or other relevant

professional skills required by the discipline

or field

Design programs that take advantage of

individual interests and strengths and that

can be completed in a timely manner

Encouraging, by example, with dedication to

high quality teaching (using available

resources, such as Human Resources, Office

of Institutional Opportunity & Access and

Center for Online & Distance Learning)

Encourage faculty-graduate student

collaborations which entail the sharing of

authorship or rights to intellectual property

developed in research or other creative

activity

Encouraging students to be open about

problems in their working relationships

(including the relationship with an advisor,

committee member, student or staff), and

being open to addressing such problems

Provide students with an evaluation of their

progress and performance in regular and

informative ways (suggested frequency is

two meetings per semester minimum) and

address lack of progress with academic or

financial consequences.

Help students understand the rules of the

institution, including Graduate Studies

Policies & Procedures (available in the

Policy Library and Graduate Catalog), or

direct them to the staff member who is

responsible for this information

Help students understand the requirements

of the degree program, utilizing the Plan of

Study System to ensure timelines and

milestones are met and students are meeting

their research responsibilities

Define research goals verbally and in

writing, including research tools, access,

security and evaluation, to ensure

understanding across cultures and

experience levels

Discuss laboratory or research authorship

policies with students in advance of entering

into collaborative projects (utilize resources

within the Office of Innovation &

Collaboration)

Prepare students to be competitive for

employment or future graduate programs by

acknowledging student contributions,

encouraging participation in academic and

research-related conferences, professional

publications, and patent applications

Encourage students to participate in

professional organizations and build on their

personal skills and interests that might

benefit the student, university or society

Maintain professionalism: be respectful and

honest in your communication, avoid

conflicts of interest, interact with students,

staff and faculty colleagues in a professional

and civil manner

KU Policies & Resources

KU Code of Student Rights and Responsibilities

Office of the Vice Provost for Student Affairs

The Office of Graduate Studies

Student Conduct Review Team

Student Involvement & Leadership Center

Faculty Fellow Blog

GRADUATE STUDENTS

Understand faculty advisors' central role, as

well as their constraints

Interact with faculty, staff and other students

in a mature, professional, and civil manner

in accordance with University policies

Recognize that faculty provide education

and instruction for the student to conduct

research, and, through access to teaching

and research funds, may also be able to

provide the student with financial support

Recognize that the faculty advisor is

responsible for monitoring the accuracy,

validity, and integrity of a student's research,

realizing the quality of that research reflects

back on the student, faculty advisor and the

University

Be aware of time constraints (work

hours/holidays/vacation time) and other

demands imposed on faculty members and

program staff

Take the initiative to arrange meetings with

the faculty advisor as often as needed or

necessary to ensure progress in research and

time to degree (minimum: twice a semester)

Address problems as early as possible

starting with your advisor and then

dept/prog director and Assistant; Inform

faculty of conflicts and working towards a

clear resolution

Take responsibility for informing yourself of

the regulations, policies, and practices

governing financial aid, degree and course

requirements, research activities, and

conflict resolution (see Graduate Catalog &

Student Handbook) and seek clarification

from Dean’s Office staff if needed

Exercise high professional standards in all

aspects your research and studies (observe

the University's policy on academic

Misconduct)

Maintaining absolute integrity in taking

examinations and in collecting, analyzing,

and presenting research data

Take special care to preserve the data

collected during experiments or noted

during research (with precise identification

of sources) in order to avoid future

confusion or disputes about access or

ownership

Acknowledging the contributions of the

faculty advisor and other members of the

research team to your work in all

publications; It is also appropriate to

acknowledge the sources of financial

support

Maintain the confidentiality of the faculty

advisor's professional activities and research

prior to presentation or publication, in

accordance with existing practices and

policies of the discipline

Understand the requirements of your degree

program, utilizing the Plan of Study System

to ensure timelines and milestones are met

Realize that funding as a GRA or GTA

comes with additional responsibilities (on

top of your course and research enrollment

requirements); Failure to fulfill these

requirements can lead to reduced funding or

a lower grade

Seek additional resources through the

university if needed

KU Policies & Resources

KU Code of Student Rights and Responsibilities

Office of the Vice Provost for Student Affairs

The Office of Graduate Studies

Student Conduct Review Team

Student Involvement & Leadership Center These expectations were adapted from: https://vpge.stanford.edu/academic-guidance/advising-mentoring, which has additional resources available.

Original from Ingrid Moses, 1985, Higher Education Research and Development Society of Australasia. Adapted by Margaret Kiley and Kate Cadman, 1997, Centre for Learning & Teaching, Univ. of Technology, Sydney. Further adapted by Chris M. Golde, 2010, Stanford University.

Student-Advisor Expectation Scales

Read each of pair of statements describing end points on a continuum. Estimate your position and mark it on the scale. For example, if you believe very strongly in the statement on the right listed in #1, you would circle 5, if you feel both could be true, circle 3, if you lean more towards the statement on the left, choose 1-2 based on how strongly you agree with that end point.

The other side of this document describes ways to use this worksheet.

Course of Study & Dissertation Planning

1. The advisor should suggest and approve whichcourses the student takes.

1 2 3 4 5 Students should solely determine which courses they take.

2. It is the advisor’s responsibility to select a promisingdissertation research topic.

1 2 3 4 5 The student is solely responsible for selecting the dissertation topic.

3. The advisor should select the other members of thedissertation reading committee.

1 2 3 4 5 The student should select the members of the dissertation reading committee.

Contact & Involvement

4. The advisor should determine how often and whento meet with the student.

1 2 3 4 5 The student should decide how often and when to meet with the advisor.

5. Faculty-student relationships are purelyprofessional and personal matters are notappropriate.

1 2 3 4 5 Close personal relationships are essential for successful advising.

6. The advisor should check regularly that the studentis working consistently and on task.

1 2 3 4 5 Students should work independently without having to account for how they spend their time.

7. The advisor should be the first place to turn whenthe student has problems with the research project. 1 2 3 4 5

Students should try to resolve problems on their own, including seeking input from others, before bringing a research problem to the advisor.

8. The advisor is responsible for providing emotionalsupport and encouragement to the student. 1 2 3 4 5

Emotional support and encouragement are not the responsibility of the advisor – students should look elsewhere.

The Dissertation

9. The advisor should insist on seeing all drafts ofwork to ensure that the student is on the right track.

1 2 3 4 5 Students should submit drafts of work only when they want input and feedback from the advisor.

10. The advisor should assist in the writing of thedissertation if necessary.

1 2 3 4 5 The writing of the dissertation should only ever be the student’s own work.

11. The advisor should determine when and where topresent or publish the research.

1 2 3 4 5 The student should decide when and where to present or publish the research.

12. The advisor should decide when the dissertation isready to be defended and submitted.

1 2 3 4 5 The student should decide when the dissertation is ready to be defended and submitted.

13. The advisor has direct responsibility for the qualityof the dissertation.

1 2 3 4 5 The student bears sole responsibility for the quality of the dissertation.

Support

14. The advisor is responsible for finding funding for thestudent until the student graduates.

1 2 3 4 5 Students are responsible for finding their own sources of funding.

15. The advisor is responsible for introducing thestudent to others in the field, especially atconferences.

1 2 3 4 5 Students are responsible for building their networks in the field.

16. The advisor is responsible for providing careeradvice and preparation to the student. 1 2 3 4 5

Career advice and preparation are not the responsibility of the advisor – students should look elsewhere.

Form may be completed by student and reviewed with advisor or by both individually and compared in person.

Original from Ingrid Moses, 1985, Higher Education Research and Development Society of Australasia. Adapted by Margaret Kiley and Kate Cadman, 1997, Centre for Learning & Teaching, Univ. of Technology, Sydney. Further adapted by Chris M. Golde, 2010, Stanford University.

Student-Advisor Expectation Scales

The Student-Advisor Expectation Scales worksheet lists 16 pairs of statements describing end points on a continuum. Individuals differ as to the position they take on each scale. These differences reflect variation in educational philosophy, personality, and the norms of the home discipline. Each item is an issue about which most students and advisors need to reach agreement. Often, however, students and faculty members do not directly discuss their perspectives about how this matter should be resolved and why. In fact, in many cases, the situation may change over the student’s time in doctoral studies.

Making expectations explicit, and having regular conversations about expectations, helps to minimize misunderstandings. It is important to recognize that most students do not feel comfortable asking their advisor to complete the worksheet. Faculty members may need to be the ones to initiate conversations about expectations.

This document can provide a basis for conversations between students and advisors to align their expectations. The Expectation Scales worksheet can be used in several ways.

Faculty Advisors

Faculty advisors can complete the worksheet and use it as the basis for a discussion with individual students, among a group of advisees, or with a team in the lab. Students prefer faculty members to initiate discussions.

For each item, why does the advisor think that this is the best way to proceed?

Which items are non-negotiable? Which can be discussed and determined together?

In which ways does the advisor tailor her/his modus operandi to the individual student? Why does thefaculty member change his/her MO? Does the advisor take into account the student’s personality,background experiences, stage in graduate studies, or other factors?

What other expectations does the advisor have of students? When and how should students ask forclarification of expectations?

Students

Students can complete the worksheet to explore:

The student’s own needs and desires. What does the student think is the best way to proceed for thestudent’s own development?

What does the student believe and understand to be the advisor’s preferences and modus operandi?

Complete the worksheet identifying both what the student desires and the perception of the facultyadvisor’s position. If the difference is 2 points or more, this is an item that should probably be discusseddirectly.

Do all of the faculty member’s advisees share similar understandings of the advisor’s preferences andmodus operandi?

Develop a personal advising philosophy. How would the student plan to advise graduate students in thefuture? How does the student mentor and advise undergraduates or newer graduate students?

Directors of Graduate Studies

The worksheet can be used with a group of faculty members to initiate discussion about:

What positions do individual faculty members hold? Why do they think that this is the best way toproceed?

Does the department have some expectations that are shared?

Do faculty members share the same reasons or rationale for shared positions on scales?

When and how do faculty members discuss expectations with student advisees?

Mission Statement

Student Affairs’ mission is to engage the KU community in services and programs that complement academic goals and enhance quality of life.

Office of Student Affairs (785) 864-4060 | 133 Strong Hall | www.studentaffairs.ku.edu Tammara Durham, Ed.D. Vice Provost for Student Affairs

Has administrative responsibility for the units listed in this publication. Student Affairs provides a variety of services and programs to assist students in achieving their academic and personal goals. Student Affairs coordinates the development of these services and programs and serves as an advocate for student needs across the university community. Through our web pages you can access each office and learn how Student Affairs can assist you.

Counseling and Psychological Services 1200 Schwegler Dr. | Watkins Memorial Health Center, second floor 785-864-2277 | www.caps.ku.edu Michael Maestas, Ph.D., Director

Provides personal and group counseling as well as psychiatric services, consultation for students, faculty and staff, and outreach activities to classrooms, living groups and campus organizations. Offers professional training programs to graduate students in psychology and social work. Administers national exams and offers proctoring services for distance education. Hilltop Child Development Center 1605 Irving Hill Rd. 785-864-4940 | www.hilltop.ku.edu Jeremy Fite, Executive Director

Nationally accredited facility, open year round, fee subsidies for student families partially funded by Student Senate, preference given to children of KU students. Childcare and education for toddlers, preschoolers, kindergarten, and school age children. Student employment and research site. KU Memorial Unions 1301 Jayhawk Blvd. | Kansas Union 785-864-4651 | www.union.ku.edu David Mucci, Director

Serves as the campus community centers (Kansas and Burge Unions), providing dining services on campus, retail amenities (book/convenience stores), meeting facilities, campus events (Student Union Activities), Jaybowl, and opportunities for student employment, leadership and expression. KU Recreation Services 1740 Watkins Center Dr. 785-864-3546 | www.recreation.ku.edu Mary Chappell, Director

Provides opportunities in intramural sports, fitness, sport clubs and outdoor pursuits. Student employment and leadership activities are also available.

STUDENT AFFAIRS DIRECTORY

Legal Services for Students 1601 Irving Hill Rd. | 312 Burge Union 785-864-5665 | www.legalservices.ku.edu Jo Hardesty, J.D., Director

Licensed attorneys provide legal advice, representation and educational programs to students on most legal matters. Also advise students in order to prevent legal difficulties. Available at no additional charge for students who have paid the required student campus fees.

Student Affairs Assessment 1450 Jayhawk Blvd. | 133 Strong Hall 785-864-4060 | www.studentaffairs.ku.edu/assessment Kevin Joseph, Ph.D., Director

Supports the mission of the University of Kansas by guiding the on-going research and assessment efforts of the Division of Student affairs, keeping both the learning and development of students at the core of all departmental research, assessment, and evaluation methods.

Student Conduct 1450 Jayhawk Blvd. | 133 Strong Hall 785-864-9141 | www.studentaffairs.ku.edu/conduct Lance Watson, M.Ed., Director Student Conduct and Community Standards

Engages in activities designed to educate the KU community in the early detection and reporting of potentially dangerous behavior, assists in the assessment of reported disturbing student behavior and oversees sanctions regarding behaviors of concerns for safety that are directly related to student behavior.

Student Health Services 1200 Schwegler Dr. | Watkins Memorial Health Center 785-864-9500 | www.studenthealth.ku.edu Douglas Dechairo, M.D., Director

Provides medical outpatient health care services, support services such as pharmacy and lab, and education regarding lifestyle choices and wellness.

Student Housing 422 W. 11th St., Suite DSH 785-864-4560 | www.housing.ku.edu Diana Robertson, Ph.D., Director

Operates university-owned housing, including maintenance, residence life and fiscal management for residence halls, scholarship halls, Jayhawker Towers, Stouffer Place, and Sunflower Apartments.

Student Involvement and Leadership Center 1301 Jayhawk Blvd. | 400 Kansas Union 785-864-4861 | www.silc.ku.edu Rueben Perez, Director

Oversees the registration and advising of over 500 organizations; provides advising and programs for the sorority and fraternity community; provides leadership development opportunities; and offers resources for non-traditional students and lesbian, bisexual, gay, and transgendered students and allies. Responsible for overseeing the University Events Committee and Danforth Chapel reservations.

Student Money Management Services 1301 Jayhawk Blvd. | 300 Kansas Union 785-864-1182 | www.money.ku.edu Leticia Gradington, Program Director

Provides financial literacy information, including managing personal finances, developing budgets, tracking expenses, understanding credit card and loan indebtedness and planning for life after graduation. Utilizes one-on-one sessions, class presentations, publications, websites and educational outreach to improve KU students’ financial situations by empowering them to analyze their finances, make sound decisions and commit to controlling their financial lives at KU and into the future.

For additional information, contact the Office of the Vice Provost for Student Affairs at 133 Strong Hall or 785-864-4060.

The University of Kansas KU Card

Contact Information: [email protected] The University of Kansas 785-864-5845 KU Card Center Kansas Union, Level 4 1301 Jayhawk Boulevard Office Hours: Lawrence, KS 66045 8:00am - 4:00pm, M-F

Card Features The KU Card Center is responsible for the issuance and management of the KU Card, which is the official University of Kansas identification card for students, faculty, staff, and other members of the KU community. The KU Card provides access to university facilities, services, cash convenience, and more.

ISO Number: The 16-digit number printed on the front of your card is also encoded on the magnetic stripe on the back of your card. It is an identification number used when scanning your card for services and activities on campus. This number also becomes important if you decide to attach a free checking account from Commerce to your card. If a card must be replaced, the cardholder will be issued a new ISO Number.

ID Number: On March 24, 2003, the Card Center began issuing the KU Card with a 7-digit ID number printed on the front of the card. This 7-digit number is your KUID number. It is used to identify you as a student at the University of Kansas and is referenced by many campus departments when providing service and support to students. Prior to March 24, 2003, the KU Card was issued with a 6-digit number. The 6-digit number serves the same purpose as the 7-digit number.

Magnetic Stripe: The magnetic stripe carries information about your status at the University. If you are enrolled for the current semester (students), or have an active job status (staff/faculty), you will have access to the library and recreational facilities. Students who live in the residence halls can use their KU Card to gain access to their residence hall after 11:00pm. Students with meal plans will use their cards to eat in the residence hall dining centers. The magnetic stripe is also used for Beak ‘Em Bucks, which can be used at the food courts in the KU Memorial Unions, the Underground at Wescoe Hall, residence hall dining centers, campus snack bars and convenience stores, pizza delivery, and at select off-campus merchant locations. It can also be used for photocopying in the Libraries, printing in the labs, and laundry. You can also attach a free checking account from Commerce onto your magnetic stripe.

In order to receive a KU Card, please visit the KU Card Center between 8AM and 4PM Monday through Friday. See below for what you will need to bring with you.

In order to get a KU Card, you must: o Be enrolledo Bring a valid photo ID; only the following are accepted: driver’s license, passport, military ID or State ID o Bring your class schedule (if available)

$10 will be charged to your student account for tuition and fee assessment

Academic Misconduct Policy

Student Responsibilities: Students need to read and understand the academic misconduct policy and know what each instructor’s rules are for the preparation of classroom assignments, research, collateral reading, notebooks, or other outside work, as well as the rules for classroom conduct. If the student is unclear on the proper procedure for an exam or assignment, he or she should approach an authority in class to make clear the expectations placed on the student.

Instructor Responsibilities: Instructors need to make clear, at the beginning of each course, his or her rules for the preparation of classroom assignments, collateral reading, notebook, or other outside work, in order that his or her students may not, through ignorance, subject themselves to the charge of academic misconduct. An Engineering instructor has the authority to set reasonable rules for classroom conduct.

According to University Senate Rules and Regulations: Article 2 Section 6 , https://documents.ku.edu/policies/governance/USRR.htm

Recommended Result for Instructor and Student▪ Admonition ▪ Warning▪ Censure ▪ Reduction of Grade for specific work▪ Reduction of grade for course ▪ Disciplinary Probation▪ Suspension from a specific course ▪ Suspension▪ Expulsion or dismissal University Senate Rules and Regulations 2.6

Instructor Academic Misconduct•Grading by criteria other than academic performance•Willful neglect in the discharge of teaching duties•Falsification of research results•Violation of regulations or ethical codes for the treatment of human or animal subjects•Otherwise acting dishonestly in research

Student Academic Misconduct•Disruption of class•Threatening an instructor or fellow student in an academic standing•Giving or receiving of unauthorized aid on examinations, notebooks, themes, reports, etc.•Knowingly misrepresenting the source of any academic work•Unauthorized changing of grade, use of University approvals, or forging of signatures•Falsification of research results•Plagiarizing of other’s work•Violation of regulations or ethical codes for treatment of animal or human subjects•Otherwise acting dishonestly in research


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