How To Deliver Dynamic Presentations

Video Recording: https://vimeo.com/47725816

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¡  After completing this session, you will learn practical techniques to better communicate and reinforce your message while engaging the audience

¡  In addition, you will learn how to:   ¡  Employ an effective four-step method to create presentation materials ¡  Develop the best approach for delivering technical demonstrations ¡  Speak publicly in a convincing, confident and concise style ¡  Identify and apply key skills of effective public speaking ¡  Keep the audience focused on you and your message ¡  Design interactive questions to engage your audience

Session Objectives

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Meet Dux

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¡  Kindly turn your cellphones to silent

¡  Tweet away

¡ We will have a 5-10 minute break halfway through the session

¡  Feel free to ask questions

¡  Take as much notes as you can and reflect on what tips/techniques you can apply for your presentation

¡  Anything else?

Rules of Engagement

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¡  Intentional Preparation

¡  Session Opening

¡  Delivering Your Session

¡  Session Closing

¡  Questions & Answers

Agenda

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Four Key Steps to Develop Your Presentation

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¡  You had me @ “Hello” ¡  A short, relevant title is important ¡  When using numbers, make sure it’s no more than 7

¡ Define tangible benefits in the description ¡  Include measurable & achievable steps ¡  What are the takeaways? ¡  Specify target audience

Write a Catchy Abstract

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Understand How Attendees Learn

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Pop Quiz: How Much Can You Remember?

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Pop Quiz: How Much Do You Remember?

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Pop Quiz: How Much Can You Remember?

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Pop Quiz: How Much Do You Remember?

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¡  Adults learn & remember when content is presented in a structured story

¡  Identifying main point of each slide helps you present a series of slides in a connected way ¡  Stick to what’s important to the attendee ¡  Visually highlight keywords or phrase ¡  Use repetition to reinforce key concepts

Identify Main Points

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¡  Presentation framework ¡  Pain/Need > Solution > Call to Action ¡  Title > Overview > Agenda > Content > Summary

¡  Slide content guidelines ¡  No complete sentences ¡  3 major bullets + 3 sub-bullets max per slide ¡  Minimum 18 pt font size

¡  1 slide ̴̴ 3 mins

Apply Structured Development

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¡  Amount of Content ¡  3 bullet points x 3 sub-bullet points = 9 points per slide ¡  20 slides per hour x 9 points = 180 points

¡ Which key points from your presentation would you want attendees to retain?

Amount of Content vs Retention Rate

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¡  Visual ¡  Pictures ¡  Video ¡  Graphs

¡  Auditory ¡  “Let me tell you how this works …”

Address Various Learning Styles ¡  Kinesthetic ¡  Interactions ¡  Convey feelings and emotions

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Example: Address Various Learning Styles

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¡  Showcase practical and useful scenarios that’s hard to find elsewhere

¡  Record your technical demo (http://camtasia.com)

¡ Have backup demo environment ¡  Plan A: Your own machine ¡  Plan B: A backup machine ¡  Plan C: Make your demo available in the cloud (http://cloudshare.com) ¡  Plan D: Have the recording of your demo available at all times

How to Prepare for Your Technical Demo

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Aggregate All Your Presentation Materials ¡  Provide external resources ¡  Use URL shortener (http://bit.ly) ¡  Related sessions

¡ Make your presentation materials readily available on speaker portal if applicable ¡  Slide deck ¡  Presentation recording ¡  Templates, codes and other artifacts

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Create Buzz on Social

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¡  Intentional Preparation

¡  Session Opening

¡  Delivering Your Session

¡  Session Closing

¡  Questions & Answers

Agenda

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¡  1

Bill CLinton

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5 Roles of a Presenter

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Communication Signals

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¡  Conduct a dry run of your presentation

¡  Be at your session venue at least 45 mins prior to your session ¡  Setup your machine ¡  Mic check ¡  Distribute peripheral materials

¡  A well set-up room conveys ¡  Professionalism ¡  Authority ¡  Care

Phase 1: Setting the Scene

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¡  Your initial welcome and greeting sets the tone for the session

¡  Exercise your “Host” role ¡  Smile! ¡  “Hi! Come on in, I’m Dux and welcome to the Office 365 session.” ¡  Assist with settling in – guide attendees to sit in front

¡  Remember – attendees have fears and reservations ¡  “Am I in the right session?” ¡  They are unsure about you

Phase 2: Welcome Your Guests

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Knowing Your Audience

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Phase 3: Your Opening Pitch

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¡  In the first 180 seconds, the attendees are ¡  Looking for you to lead ¡  Evaluating your credibility ¡  Determining if they should listen to you or not

¡  Capture their attention immediately ¡  Begin with a relevant quote ¡  Ask a question ¡  Share a statistic or fact ¡  For more info: http://spgur.us/zANRWD

What’s Your Opening Hook?

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¡  Provide quick verbal resume upfront ¡  Be confident, you are the expert ¡  The audience wants you to succeed ¡  Nobody wants to hear your life story the

first time they meet you

¡ Never, ever do the following ¡  “I am new to this so bear with me …” ¡  Don’t apologize ¡  Be antagonistic or offensive

Establish Your Expertise

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¡ Describe what the session is about upfront ¡  Some attendees expect more or different than what will be presented ¡  Make sure you have the right audience

¡ Define ground rules ¡  Only one person speaking at a time ¡  Questions that are not directly related will be discussed offline ¡  Turn cellphones off ¡  Q+A will be at the end

Set Realistic Expectations

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¡  Intentional Preparation

¡  Session Opening

¡  Delivering Your Session

¡  Session Closing

¡  Questions & Answers

Agenda

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Effective Presentation Techniques

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¡  Key is to constantly provide mental activities that promote information processing

¡  Embedded questions are a powerful tool ¡  Helps retention ¡  Keeps attendees alert ¡  Provides alternative views

¡  Creating a facilitative environment requires a strategic use of ¡  Question type ¡  Question direction ¡  Question structure

Facilitate Engagement

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¡  Types of questions ¡  Open-ended – no single correct answer ¡  Close-ended – seeks a definitive answer

¡ Direction of questions ¡  Rhetorical – you intend to answer yourself ¡  Group – directed at everyone ¡  Targeted – directed to a specific person

¡  Structure of questions 1.  Question 2.  Pause 3.  Response

Manage Questions

“Can a Project 2010 resource sheet be synchronized with SharePoint … Dux, what do you think?”

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¡  Reward the response ¡  If correct – “great answer” ¡  If incorrect – find value in response

¡  Restate the response ¡  Let the entire room hear the response

¡  Respond with feedback ¡  Explain why it’s correct, incorrect or not what you’re looking for

¡  You Don’t Know What You Don’t Know ¡  Don’t make stuff up! ¡  Look for the answer

Managing Responses

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Utilize Analogies

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¡ Describe pain points ¡  Be one with the audience

¡  Share proven practices ¡  Make sure you provide related resources

¡  Promote lessons learned

Share Experiences

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Presentation Delivery Tips ¡ Overcoming stage fright ¡  Realize that it’s normal ¡  Practice, Practice, Practice ¡  Engage with audience before the session

¡ How can you minimize speech hiccups? ¡  “Ummm … Ahhh … You know ….” ¡  Preparation is key ¡  It’s okay to pause

¡ Movement ¡  Stuck on the podium ¡  Pacing

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¡  Intentional Preparation

¡  Session Opening

¡  Delivering Your Session

¡  Session Closing

¡  Questions & Answers

Agenda

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¡  Attendees need to get a sense of completion ¡  That’s why you can’t have too many slides

¡  Call to Action

¡  Session Summary ¡  Review session objectives ¡  Provide your contact info

¡  Encourage attendee to fill out session evaluations

Formal Closure is Important

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Engage Beyond the Session ¡  Encourage the attendees to connect with you after the session ¡  Further questions may be addressed ¡  Network

¡  After hour events

¡  Social media

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¡  Intentional Preparation

¡  Session Opening

¡  Delivering Your Session

¡  Session Closing

¡  Questions & Answers

Agenda

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¡  Tools ¡  Screen recording – http://camtasia.com ¡  Cloud-based VM – http://cloudshare.com ¡  Scheduling Tweets – http://twaitter.com ¡  Embedding Tweets in PPT – http://spgur.us/ppttweets

¡  Books ¡  Slideology ¡  Speaking is an Audience-Centered Sport ¡  Confessions of a Public Speaker ¡  Active Learning: 101 Strategies to Teach Any Subject

Resources

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Questions

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¡  You’ve learned practical techniques to better communicate and reinforce your message while engaging the audience

¡  In addition, you’ve learned how to:   ¡  Employ an effective four-step method to create presentation materials ¡  Develop the best approach for delivering technical demonstrations ¡  Speak publicly in a convincing, confident and concise style ¡  Identify and apply key skills of effective public speaking ¡  Keep the audience focused on you and your message ¡  Design interactive questions to engage your audience

Session Summary

Thank You