Prospective Hosts Information Event – 2015 Intake
Mark Humble - Deputy Head, London Leadership Academy [email protected] Emily Miles – Programme Coordinator, London Leadership Academy [email protected]
GMTS Scheme London
• GMTS overview: - Types of placement - Key roles & responsibilities - Education • Trainee experiences • Statement of Commitment • Key Dates
What today will cover
Overview
It is a leadership development scheme. “Trainees are recruited based on their passion for improving patient care and their potential as leaders. They offer a fresh perspective, an inquisitive and open mind and a willingness to take on new challenges. The scheme will boost the skills needed to be a great leader; inspiring others, making informed decisions, and promoting the NHS values.”
Types of Placements S
ept
Oct
Nov
Dec
Jan
Feb
Mar
Apr
Ma
June
Jul
Aug
Sep
t
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
June
July
Aug
Sep
t
Oct
Nov
Dec
Jan
Feb
Mar
General Management
Orie
ntat
ion
(20
days
) First Placement
(11 months) Flexi (2m)
Final Placement (8 months)
Informatics First Placement
(11 months)
Flexi (2m)
Final Placement (8 months)
HR First Placement (11 months)
Flexi (2m)
Final Placement (8 months)
Finance First Placement (8 months)
Principal ‘Second’ Placement
(12 months)
Flexi (2m)
Principal ‘Final’ Placement (8 months)
Roles & Responsibilities NHS Leadership
Academy
Local Delivery Partner (LDP)
Placement Manager
Programme Manager
Trainee Buddy Mentor
Communication
Accountability
Recruitment
NHS Leadership Academy
100 Trainees Nationally London 2013 - 10
4 GM, 3 Finance, 2 Info, 1 HR London 2014 - 16
10 GM, 3 Finance, 2 Info, 1 HR London 2015 - 16
9 GM, 3 Finance, 2 Info, 2 HR
• Local Delivery Partner (LDP) • Coordinates London Placements • Liaises with trainees & managers • London GMTS Steering Group: Chaired by Julie Lowe, Chief Executive, North Middlesex University Hospital NHS Trust c.12 members, plus two trainees on rotation - Advises on local policy - Sign-off of placements - Flexi-Placement Panels
London Leadership Academy
They are: • First point of contact with trainees • PrgMan – trainee’s overall development & wellbeing • PlMan – develop work plan, line manager, competencies • In liaison with LDP • Trained by LDP Between main placements: • Programme manager should be known to all; ‘retains’ the
trainee • New Placement manager to connect with inherited programme
manager – and receive a ‘handover’
Programme and Placement Managers
You get a bright trainee free of charge – in return… •Regular performance reviews are key component •Ensure development is progressing in line with expectations of Fast-Track Leadership programme •Check progress locally and nationally (recorded on performance management system - Geni) •Trainees are eligible for pay-uplift at end of Year 1 •HR Support is available from the Leadership Academy •The Trainee is employed by NHS BSA (Business Service Authority)
Performance Monitoring Process
Scheme Timeline
The Role… • Undertaken for allocated trainee for the whole of their scheme time • Overarching responsibility for the support, training, learning and development of
allocated trainee • Enabling a world-class leadership development experience • Trained as a Scheme Manager Who are they… • Successful senior manager working at band 8a or above • Based in trainee’s 1st placement organisation for GIH, based at trainee’s 2nd
placement for Finance. • Working within the specialism of either Finance, General Management, HR or
Informatics • Excellent understanding of the workings of relevant internal and external networks • Extensive skills and experience of managing and developing people What are their responsibilities… • Prepare orientation programme • Work closely with Placement Manager on Performance Management of trainee • Update the online performance management tool • Manage quality assurance of placements • Monitoring the Placement Manager performance • Support trainee in identifying flexi placement and signing off final proposal
Programme Manager
The Role… • Day to day management responsibility for the trainee • Critical to the success of the placement • Design, develop and coordinate the trainees work experience and performance • Manage the trainees against the schemes high standard and challenging work
objectives • Trained as a Scheme Manager Who are they… • NHS manager working at a Band 7 or above • Usually in the same field of work as the trainee • Experience of or a good knowledge and understanding of developing fast-track
learners • Have a good knowledge of Scheme requirements • Up to date Professional knowledge • Experience of managing staff • Career skills coaching What are their responsibilities… • Induction into placement and team • Day to day support, set key objectives, review progress, performance management • Identify robust and relevant training and development opportunities in the workplace • Provide formal feedback to the Programme Manager
Placement Manager
Orientation
Objectives
Ideas
Trainees experience patient delivery in a range of organisations
Establish links with various departments and services
Agree a method of feedback
Encourage ideas for service improvement
Trust Departments: e.g. A&E, Walk in Centre, Surgery/ Theatres, Pathology, Portering, Pharmacy, Physiotherapy, Outpatients, Orthopaedic ward, Geriatric ward, Paediatric ward, London Ambulance Service, Medical Assessment Unit, Cardiology, PALS, Discharge Lounge, Cancer Services, Urology
NHS Organisations: a Mental Health Trust, Monitor, NHS England, CQC, a CSU, a CCG
Places outside conventional NHS secondary care: - GP practices, prisons, charities commissioning NHS services.
Orientation An introduction to: Health and social care viewed through the eyes of the patients, care givers and partner organisations; The nature and pattern of health service delivery and the issues arising; How the NHS operates and how its components contribute to the delivery of health and social care
Trainees should: Directly
Participate Observe Shadow
• Two month placement mid-scheme • Time out of the NHS (generally), but local • Chosen by the trainee • Signed off by Programme & Placement Managers • ‘Pitched’ to LDP, Steering Group & Programme
Manager in interview panel • Bring in new skills and ideas to the scheme (with no
additional cost to the NHS)
Flexi Placements
1st Placement = ‘operational’
2nd Placement = ‘strategic’
• Job Description and work objectives • Stretching, challenging and meaningful placement support • Performance Management • Knowledge of trainee, scheme, competencies and requirements • Trainee supported in development of networks • Balancing work level and work load • 1:1 Time - Protected time with Trainee and Managers
What makes a good placement?
Education
NHS Leadership Academy
2013 & 2014 Trainees share what
makes a good placement experience
Hear what they think…
Statement of Commitment To host a… You must commit a… General Management – First Placement • Programme Manager
• First Placement Manager • Orientation
Informatics – First Placement • Programme Manager • First Placement Manager • Orientation
Human Resources – First Placement • Programme Manager • First Placement Manager • Orientation
General Management – Final Placement • Final Placement Manager
Informatics – Final Placement • Final Placement Manager
Human Resources – Final Placement • Final Placement Manager
Finance – Principal (Second & Final) Placement
• Programme Manager • First Placement – ‘consortium’ • First Placement Manager • Orientation • Principal Placement Manager
Organisation Commitment
Placement Commitment
Copy and paste boxes below for the number of placements you are applying for (Placement One-Seven)
It isn’t mandatory to have already planned your Orientation, but it will help give clarity to the placement you are offering
When applying for a Finance Principal placement, you have to coordinate and design the trainee’s first placement as well. The earlier you can do this, the better.
Manager Commitment
Key Dates Action 2015 Timeline
Application process opens January Attend LLA event for prospective hosts 17th February Submit Statement of Commitment to LLA 4th March Accreditation & evaluation process End of March Shortlisted organisations notified April
Trainees recruited and conditional first placement offered May
2014 Trainees express preference for second placements; followed by ‘best matching’ and notification of conditional second placement offers
May
Reconfirm Programme and Placement Manager details with London Leadership Academy By June
Provide orientation plan and job description with trainee and London Leadership Academy By June
Plan organisational visit with the trainee, LLA and other relevant colleagues in the trainee’s team By July
Final confirmation of placement and trainee work plan and development trajectory (with trainee and LLA) By July
Attend mandatory manager training with LLA By August
Good luck! Mark Humble - Deputy Head, London Leadership Academy [email protected] Emily Miles – Programme Coordinator, London Leadership Academy [email protected]
Any questions?
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