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NISU Annual Interim narrative report 2010

ANNEX VI

NISU INTERIM NARRATIVE REPORT

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Acronyms

AEE: African Evangelic Entreprise

ASOFERWA: Association de Solidarité des Femmes Rwandaises

CD: Country Director

CHH: Child Headed Household

COSMO: Community Support and Mentoring for Orphans and Other Vulnerable

Children/Youth

CP: Child Protection

CPC: Child Protection Committee

CSI: Child Status Index

EC: European Commission

GBV: Gender Based Violence

HAL: Helpful Active Listening

IGA: Income Generating Activities

LNGO: Local Non Governmental Organisation

M&E: Monitoring and Evaluation

MIGEPROF: Ministry of Gender and Family Promotion

MOU: Memorandum of Understanding

NGO: Non Governmental Organisation

NIPS: Nkundabana Initiative for Psychosocial Support

NISU: Nkundabana Initiative Scale-Up

NKM: Nkundabana Model

OVC: Orphans and Vulnerable Children

PPS: Psychosocial and Protection Supervisor

SWOT: Strengths, Weaknesses, Opportunities and Threats

TOR: Terms of Reference

TOT: Training of Trainers

TSU: Technical Support Unit

VSL: Village Saving and Loans

YWCA: Young Women Christian Association

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Table of Contents

1. Description ...................................................................................................................... 4

2. Assessment of Implementation of Action Activities ...................................................... 5

2.1. Executive Summary of the Action ........................................................................... 5

2.2. Activities and results ............................................................................................... 5

2.3. Please list activities that were planned and that you were not able to implement,

explaining the reasons for these. ...................................................................................... 24

2.4. What is your assessment of the results of the Action so far? ............................... 24

2.5. Please provide an updated action plan .................................................................. 24

3 Partners and other Co-operation ................................................................................... 39

4. Visibility ....................................................................................................................... 40

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1. Description

1.1. Name of beneficiary of grant contract: CARE Österreich

1.2. Name and title of the Contact person: Kathrin Pauschenwein, Program Officer

1.3. Name of partners in the Action: ARCT-Ruhuka and Haguruka and MIGEPROF as an

Associate

1.4. Title of the Action: Nkundabana Initiative Scale-Up

1.5. Contract number: NSA-LA/127-712/52

1.6. Start date and end date of the reporting period: January 1st, 2010 to December 31

st, 2010

1.7. Target country(ies) or region(s): Rwanda

1.8. Final beneficiaries &/or target groups1 (if different) (including numbers of women and

men): Final beneficiaries: at least 1,000 OVCs and 200 Nkundabana

1.9. Target group: Four local NGOs: AEE, ASOFERWA, UYISENGA N‟MANZI,

YWCA

1.10. Country(ies) in which the activities take place (if different from 1.7): NA

1 “Target groups” are the groups/entities who will be directly positively affected by the project at the Project

Purpose level, and “final beneficiaries” are those who will benefit from the project in the long term at the

level of the society or sector at large.

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2. Assessment of Implementation of Action Activities

2.1. Executive Summary of the Action

Please give a global overview of the Action's implementation for the reporting period (no

more than ½ page)

This narrative report describes the activities that have been implemented between January 1st

and December 31st, 2010. Those include the inception activities of the NISU Project, the

selection of the target group, the baseline assessment, and initial training activities.

Within the inception activities, these are the main achievements: staff recruitment, sub-

agreement between CARE and the two implementing partners (ARTC-RUHUKA and

HAGURUKA), approval of MOU between CARE and MIGEPROF which is the associate,

management of the transition from COSMO to NISU, procurement of equipment and

materials, launching of NISU, finalization and printing of the Nkundabana toolkit and the

Nkundabana training manual.

Through a transparent process, NISU managed to select four LNGO as its target group, and

those organizations signed an MOU with CARE for the technical partnership. All the four

were assessed in order to know the capacity in regard with the Nkundabana model they need

to increase and a capacity building plan was developed accordingly.

Training activities that were implemented during the period include the development of

training modules for training of trainers and the implementation of the training of trainers on

the Nkundabana model principles and components.

However, some of the training workshops planned for the period, including training

workshop on psychosocial skills were not implemented due to the fact that the selection of

local NGOs took longer than planned and most of the trainings planned had to wait for the

baseline assessment to be completed so that they can take into account findings and

recommendations from the baseline assessment.

2.2. Activities and results

Please list all the activities of the contract implemented during the reporting period as per

Annex 1

ER 1: Increased organizational capacity of local NGOs to effectively implement the

Nkundabana Model.

Activity 1: NISU inception

Under this activity, the following steps were planned:

Develop job descriptions for all NISU staff and hire staff

Develop COSMO to NISU transition plan (staff, activities, strategies, equipment)

Develop NISU Steering committee and its TOR

Develop and sign MOUs with partners and MIGEPROF

Procurement of materials and equipments

Launching ceremony of NISU Project

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Finalize and print the Nkundabana toolkit

Annual planning and orientation workshop

During the reporting period, all planned steps were achieved. You will find the details on

the realizations below:

- Develop job descriptions for all NISU staff and hire staff

As per the NISU structure, it was planned to develop job descriptions for and hire five full

time staff members. Job descriptions were developed and all positions filled. The NISU

team is formed by the Project Manager, the Capacity Building Professional, the

Psychosocial and Protection Professional, the Legal Counselors and the Psychosocial

Counselor. The Project Manager has worked for the Nkundabana model since 2003 and he

is the former Project Manager of COSMO who was transitioned from COSMO to NISU

based on his performance and experience. The Capacity Building Professional is also a

former COSMO staff and has evolved in the Nkundabana model as well. This position was

filled through an internal recruitment process among CARE staff. The Psychosocial and

Protection Professional who is seconded to MIGEPROF brings to NISU her experience as a

Psychosocial Counselor and trainer. She has worked with the Nkundabana model and with

the community-based psychosocial support through psychosocial community workers.

HAGURUKA Legal Counselor is a lawyer by studies and she has worked for COSMO as

seconded staff. ARCT-RUHUKA Psychosocial Counselor is a nurse-counselor who also

worked for a long time in the Nkundabana model and he was always seconded to CARE as

ARCT-RUHUKA staff. The five staff members form the NISU Technical Support Unit

(TSU) and they are supported by part-time staff from CARE, ARCT-RUHUKA and

HAGURUKA in the day-to-day implementation of the project.

- Develop COSMO to NISU transition plan (staff, activities, strategies, equipment)

One of the NISU Project‟s inception activities was to develop a transition plan from

COSMO to NISU. The plan has been developed and included transition plans for staff,

activities and equipment. The plan was developed and implemented as follows:

Transition of Staff:

CARE decided to transition the former COSMO Project Manager to the position of NISU

Project Manager, due to his strong performance and to advertise the positions of the

Capacity Building Professional and the Nkundabana Technical Advisor (now called the

Psychosocial and Protection Supervisor) to be seconded to MIGEPROF.

CARE decided to internally advertise the position of the Capacity Building Professional as

there were internal candidates from the COSMO project with the required skills and

competences. However, the position of Nkundabana Technical Advisor (that became

Psychosocial and Protection Supervisor) was both internally and externally advertised in

order to seek the best candidates.

ARCT-RUHUKA and HAGURUKA decided to select staff to be seconded to NISU among

the former COSMO staff, based on performance and on the results of an interview. They are

waiting for the MOU with CARE to be signed in order to avail the selected staff. CARE was

involved in the performance evaluation and it will also be involved in the interviews.

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Transition of Activities:

Two activities that started in COSMO had to continue in NISU. Those activities included

meetings of the steering committees and the development of the Nkundabana Toolkit and

other important tools for the Nkundabana model.

The first one is the creation of the Project Steering Committee (SC). The SC was created

during COSMO and we plan to continue this successful strategy under NISU for monitoring

and decision making purposes. The NISU project team reviewed the scope of work and the

composition of the steering committee.

The second activity to be transitioned was the development of the Nkundabana toolkit. The

development of this toolkit started under COSMO and it was finalized with NISU. The

NISU project came in at the last stage of editing, and covered the design, the printing, and

the dissemination phases.

Transition of Equipment:

It was planned to transfer equipment purchased under NIPS and COSMO to the NISU

Project in order to increase the budget for activities. The equipment to be transferred

includes one vehicle (Land Cruiser) and 6 laptops (DELL). The vehicle will be used by

NISU as the project will not purchase a new one. However, for the vehicle that was

transitioned from NIPS to COSMO and from COSMO to NISU, it is anticipated that

maintenance costs will be high. Fortunately, the NISU Project inherited another vehicle

from another EC-funded project which has closed.

- Develop NISU Steering committee and its TOR

As mentioned above, the concept of the steering committee was used in COSMO and a

decision to transition it to NISU. The NISU team developed the new scope of work for the

steering committee and the latter is as follows:

Provide leadership and guidance to the project team and selected NGO staff;

Selection and recruitment of key project staff, including CARE staff and the

seconded employees of both ARCT and HAGURUKA;

Measuring project quality and impact through ongoing monitoring and

evaluation of project activities, including identification and documentation of

challenges, lessons learnt and best and promising practices;

Review and approve quarterly action plans for the next quarter and activity

reports for the past quarter produced by the project team;

Review and approve annual action plans and annual narrative reports

produced by the project team;

Decide on allocations of resources to the different project activities in a way

that maximizes cost-effectiveness;

Review of partners compliance with the MOU and formulation of

recommendations;

Resolve any conflict or discrepancy among partner organizations and or

among NISU project team; and

Review project strategies and advises on necessary changes.

Members of the steering committee include:

NISU Project Manager: CARE representative and chair person

Health and OVC M&E Professional: CARE staff

HAGURUKA Executive Secretary

ARCT Executive Secretary

MIGEPROF: NISU Psychosocial and Protection Supervisor

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Note: Senior staff from CARE and the partner organizations will attend the steering

committee meetings when necessary. The later include: CARE Health & OVC Sector

Coordinator, CARE Health &OVC Program Manager, NISU Technical Team, Finance &

Administrative Managers.

- Develop and sign MOUs with partners and MIGEPROF

CARE has been in partnership with ARCT-RUHUKA and HAGURUKA for nearly seven

years and has had sufficient time to continuously monitor the strengths and weaknesses of

both partners. Thus, there was no need to conduct the formal capacity assessment during the

selection process of partners. Both organizations have required technical expertise to build

psychosocial and protection components of the Nkundabana model. They have required

capacities in coordinating and monitoring activities implemented by their seconded staff.

The sub-agreement with the two partners was developed based on the new Sub-agreement

Management Policy that was instituted by CARE USA. Partners were involved in

determining the terms of the sub-agreements. MOUs were signed on May 31, 2010 and are

effective from June 1, 2010 to November 30, 2012 The total budget for the sub-agreement

with HAGURUKA is 65,244 USD, and the total budget for the sub-agreement with ARCT-

RUHUKA is 53,027.27 USD. The process took longer than planned because, the Sub-

agreement Management Policy was new and it was necessary to wait until it was well

explained to staff in CARE Rwanda by a consultant from CARE Eastern and Central Africa

Regional Management Unity (ECARMU).

In addition to the implementing partners mentioned above, NISU added on MIGEPROF

(Ministry of Gender and Family Promotion) as an associate. With the Ministry, a general

context of collaboration was discussed and a memorandum of understanding (MOU) for that

collaboration was signed by both CARE and MIGEPROF. As per the signed MOU, the

responsibilities of each party are as follows:

MIGEPROF:

a. Knowledge sharing among stakeholders on community-based psychosocial support

for and protection of OVC through various channels such as the OVC technical

working group, conferences, meetings and MIGEPROF website;

b. Provide advice on the implementation of the Nkundabana model nationally;

c. Participate in the selection of local NGOs and guide them to perform annual well-

being assessments of OVC;

d. Serving as the lead in the integration of Government policies, strategies and standards

in the Project, such as the implementation of the Anti-GBV & CP Committees, Child

Status Index (CSI) and the M&E Framework and OVC Strategy;

e. Provide technical supervision and coaching to the seconded Psychosocial and

Protection Supervisor (PPS) based in MIGEPROF to achieve the responsibilities

assigned to him/her as described in the attached job description approved by both

parties;

f. Provide feedback to CARE for the PPS performance management as per CARE

Rwanda Human Resources management policy;

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CARE:

g. Providing technical and financial support for the implementation of Nkundabana

Initiative Scale-up (NISU) project in favor of vulnerable children as described in the

project document and as approved by the European Commission;

h. Seconding an PPS to MIGEPROF to monitor and evaluate the implementation of

minimum package of services offered to OVC, to link the ministry with local

authorities and non-state actors, and to build understanding at all levels as to the

importance and value of psychosocial support for and protection of OVC;

i. Funding the position of the PPS including salary and compensation, as per CARE-

Rwanda‟s Human Resources policy;

j. Providing IT equipment for the PPS (one Laptop, printer, modem and other

accessories) as per CARE-Rwanda‟s policies;

k. Managing the seconded PPS as per CARE-Rwanda‟s Human Resources policy in

relation to performance evaluation (in close collaboration with MIGEPROF).

- Procurement of materials and equipments

The NISU project purchased two new laptops (DELL), training materials and supplies.

Training materials purchased include the cost of the final work of consultants that assisted

to develop the Nkundabana toolkit and training manual and to print copies. In total, 600

copies of Nkundabana toolkit and 300 copies of the training manual were printed.

- Launching ceremony of NISU Project

The Launching ceremony of NISU was organized at the national level in Kigali City at

Alpha Palace Hotel on March 30th, 2010. The ceremony was an opportunity to disseminate

the Nkundabana toolkit that was developed by CARE and its partners and in close

collaboration with MIGEPROF, UNICEF and other stakeholders in OVC area. The

Honourable Minister of Gender and Family Promotion and a representative from the

delegation of the European Union in Kigali officially opened the meeting and appreciated

the way CARE and partners have successfully implemented the Nkundabana model and

initiated its replication by local NGOs through the new NISU project. A representative of

the European Commission, a representative of UNICEF, 21 NGOs, 3 Ministries, 4 Districts,

and representatives of Nkundabana and OVCs attended the workshop and showed their

appreciation of and interest in the Nkundabana model and in its replication through NISU

technical assistance. In total, 40 people attended. The workshop was used as an opportunity

to present lessons learned and successes from previous projects (NIPS and COSMO), to

launch the NISU Project as a next phase of CARE Nkundabana model and to disseminate

the call for Technical Assistance partnership.

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- Finalize and print the Nkundabana toolkit

The development of this toolkit started under COSMO and it was finalized with NISU. The

NISU Project came in at the last stage of editing, and covered the design, the printing, and

the dissemination phases. As mentioned above in the procurement points, 600 copies of

Nkundabana toolkit and 300 copies of the training manual were printed.

- Annual planning and orientation workshop

This three day workshop was held from July 14th to July 16th at Rwamagana Dereva Hotel

and it brought together 17 participants including all NISU staff, representatives of

implementing partners (ARCT-Ruhuka & Haguruka), technical partners (those technical

partners AEE, ASOFERWA, UYISENGA N‟MANZI as per the next section) and

MIGEPROF. The overall objective of the workshop was to facilitate all the stakeholders to

have a common and clear understanding of the NISU Project.

The workshop specifically aimed at:

Opening remarks by the Minister of Gender and Family Promotion

(in the middle at the table in front), CARE Rwanda CD at her right

and Mugeni of EC at her left

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Defining the methodology and strategies to be applied in NISU project;

Clarifying the role of each implementing partners (CARE, ARCT-RUHUKA,

HAGURUKA and MIGEPROF), and

Agreeing on the priorities and their timeframe for the next six months (July-

December 2010)

The following topics were presented and discussed:

The NISU Project

The Nkundabana Model

Challenges/gaps and recommendations with regard to roles and

responsibilities of stakeholders

The general picture of the OVC program in Rwanda

Community based psychosocial support/Helpful Active Listening (HAL)

Community based protection for OVCs

VSL Methodology

Open discussions on main issues and strategies: Motivation of

Nkundabana volunteers, importance of Nkundabana association, joint

advocacy.

A mapping exercise (Locating districts in which each partner

implements OVC projects)

A detailed Plan of Action for July-December 2010.

During the workshop, participants raised some concerns that were discussed and solutions

have been suggested. Below are the main issues that were highlighted:

Participants from technical partner organizations had concerns about the logistical

arrangements for the training of Nkundabana and other community members,

given the fact that CARE will not provide them with financial support to

implement the Nkundabana model. It was clarified that all training costs incurred

during NGOs staff and Nkundabana trainings will be covered and directly paid by

CARE.

It was noticed that each partner organization has already a mentorship model but

with some differences from CARE‟s Nkundabana Model. Those differences are,

but not limited to the following:

Some best practices in the Nkundabana model were not applied by the

technical partners, like the identification of mentors by children themselves;

Roles and responsibilities of Nkundabana are also somehow different;

The mentorship models of the technical partners limit the role of

Nkundabana to the linkage of OVCs with services provided by NGOs.

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One mentor can serve up to 20 households versus 3 households

recommended in the Nkundabana model;

Technical partners provide limited trainings to Nkundabana: parenting care

and income generating activities (IGAs); and

Technical partners have testimonies demonstrating how the OVC mentorship

model is very successful and how it is highly appreciated by local authorities

and communities. For instance, YWCA testified that local authorities in

Rwamagana District recommended them to have at least two Nkundabana in

each cell.

It was agreed upon that NISU will help identify all the best practices from the

experiences of all the partners and integrate them in NISU in order to have a

harmonized and improved model.

All participants recognized that child mentors seem not to be satisfied by the way

they are motivated. They also recognized that all forms of motivation used so far

are not sustainable

Based on the above concerns, challenges and other gaps mentioned by participants

in the workshop, other recommendations have been formulated in order to improve

the Nkundabana model for technical partners. These are the main

recommendations:

The number of households to be supported by an Nkundabana should be

limited to the possible minimum.

Legal recognition and institutionalization of the Nkundabana model is

necessary for its sustainability and wide scalability

Diversify forms of motivating Nkundabana and continue to discuss what the

standardized motivation could be

Partners must continuously create awareness of OVCs‟ issues at the

grassroots level

Put the “Code of Conduct” of Nkundabana on the list of the best practices

Awareness raising at the community level is needed in order to recruit many

people to become Nkundabana

Regularly evaluate Nkundabana performance in order to eliminate

Nkundabana who have a low performance

Define from the beginning, realistic and appropriate objectives of the

Nkundabana Associations: avoid ambition and double mission: profit and

non-profit.

It was initially planned to organize a one day planning and orientation workshop, but this

one was implemented in three days. The change was made because it was not realistic to

cover all the topics in one day. The project team believed it was very critical to have a good

and common understanding of the important aspects of the Nkundabana model at the

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beginning. This activity was implemented seven months after launching the project because

it was necessary to wait until all partners have been identified and the process of

identification took longer than planned.

Activity 1.2: Select NGOs and perform baseline

In order to realize this activity, the following milestones were planned:

Make a call for interested NGOs to receive the technical assistance from NISU

(attached to the report as annex 3)

Organize a meeting to disseminate the call for applications

Receive applications and select NGOs

Develop TORs and recruit the consultant for the baseline assessment

Perform the baseline assessment

Develop a capacity building plan for four selected NGOs as technical partners

Develop and sign MOUs with technical partners

All the planned milestones were achieved and details on the implementation are below

provided

- Make a call for interested NGOs to receive the technical assistance from NISU

Through the channel of the OVC technical working group, CARE made a call for interested

NGOs to receive the technical assistance from NISU. All active organizations members of

the OVC Technical Working Groups (around 60 organizations) received an email inviting

them to attend the dissemination meeting of this call.

- Organize a meeting to disseminate the call for applications

A one day meeting to disseminate the call for applications was conducted at Alpha Palace

Hotel in Kigali with 16 participants representing 16 organizations on April 27, 2010.

The meeting was organized in order to explain the NISU project to local NGOs who showed

their interest in partnering with CARE. In total, 16 organizations were represented.

The meeting was an opportunity to explain to participants the Nkundabana model as well as

the objectives, activities and the methodology of the NISU Project. The process of selecting

technical partners was also explained and the application form was reviewed and

distributed. Participants expressed their appreciation of the Nkundabana model and the

initiative of supporting local NGOs in the replication of the Nkundabana model.

- Receive applications and select NGOs

Local NGOs were given three weeks to apply for the technical partnership. The deadline to

send their applications to CARE was fixed on May 21, 2010.

In total, eleven local NGOs sent their applications. A team to evaluate the applications was

formed and evaluated the proposals submitted. The initial evaluation helped select 5

potential partners, but before the final confirmation, it was necessary to get additional

information that was not provided in the proposal: like the number of OVCs to be reached,

the geographical coverage with NISU activities and their own contribution to make the

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NISU assistance more successful. After the visits to the organization to get more

clarifications on follow-on questions, the evaluation committee sat and made a final

decision.

Only four organizations were retained rather than six that were planned in the NISU

proposal. The team preferred to select four NGOs because others did not qualify according

to the criteria set for the selection, and these four organizations can reach the number of

OVC and Nkundabana initially targeted by NISU. These organizations have also potentials

to expand the model to many zones and beneficiaries in the future. Selected organizations

are as follows:

AEE (African Evangelic Enterprises) Rwanda. AEE Rwanda is part of a bigger

body called African Enterprise which operates in ten different African countries,

but each country office is autonomous. AEE started in South Africa in 1962 and

AEE Rwanda started in 1984. It works in eleven districts of the country and

conducts different community based programs which include: strengthening the

socio-economic capacities of partner grassroot communities, gender and child rights

where OVC department is an integrated part.

ASOFERWA (Association de Solidarité des femmes Rwandaises), is a legally

recognized local non-governmental organization, whose mission is to promote the

national reconciliation, rehabilitate Rwandan culture and provide support to widows

and unaccompanied orphans and to people with disability. ASOFERWA operates in

Rwanda since 1995 and is now present in three districts in the capital city Kigali.

Uyisenga n‟Manzi, a Rwandan non-governmental organization. It has the mission of

contributing to the improvement of the living conditions of orphans of the genocide

and of HIV/AIDS living in child headed households. The organization started to

officially operate in Rwanda in 2005. It expanded its programs and activities in

different corners of the country and it is now in 7 districts of the country.

YWCA (Young Women Christian Association), a Rwandan Association. Its mission

is to improve living conditions of women, young girls and children in the most

vulnerable communities of the country. It was officially recognized by the

ministerial order in 2005 and it works now in 10 districts of Rwanda.

These organizations already implement an OVC mentorship model at a certain level, but

they need to be technically supported in order to strongly use child mentors in the protection

and psychosocial support to OVCs.

Though only 4 NGOs as opposed to 6 have been selected, the TSU will still train a total of

24 staff from the selected organizations. Some organizations, such as AEE, have a much

greater reach than anticipated and will be able to scale-up the Nkundabana model at a

greater level than expected.

- Develop TOR and recruit the consultant for the baseline assessment

The TOR was developed and the advertisement for the technical assistance to conduct the

baseline assessment was made. The deadline to receive applications was July 15, 2010

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- Perform the Baseline Assessment

CARE International recruited an external consultant for technical assistance in performing

the baseline assessment and developing a capacity building plan and an M&E plan. With the

support of the NISU Technical Support Unit, the consultant conducted a baseline study and

managed to develop a capacity building plan as well as an M&E plan. The role of the TSU

has been to collect data from technical partners and to make a translation from the original

language to English. As a methodology, during the one day workshop with the staff from

selected NGOs, the TSU collected data from staff of local NGOs designated to benefit the

capacity building from the TSU. The following tools were applied: the questionnaire that

was assessing the knowledge about the thematic areas of the Nkundabana model of each

individual staff; the self-assessment exercise, SWOT analysis and semi-structured

interviews (the interviews were applied only to MIGEPROF).

The study assessed the following thematic areas with staff from selected NGOs:

Nkundabana model‟s principles and components; gender and strengthening Anti-GBV and

CP committees; how to plan, monitor, evaluate and report on activities and progress;

psychosocial principles and skills; child rights, protection and legal aspects; village savings

and loans.

It was found out that selected NGOs have the basic knowledge in all thematic areas

assessed, but all of them need to increase their knowledge up to “good” level and to get

training of trainers in every thematic area. Therefore, a capacity building plan was

developed taking into account the specific needs of each organization.

- Develop a Capacity Building Plan for the four selected NGOs

The capacity building plan was developed based on the findings from the baseline

assessment. The following is a summary of the trainings that will be provided to increase

partner staff capacity:

1. Nkundabana Model‟s principles and components:

AEE, UYISENGA N'MANZI and YWCA will receive refresher training for

3 days on Nkundabana Model‟s principles and components.

NGO staff participating in the baseline assessment

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ASOFERWA will receive a TOT for 5 days on Nkundabana Model‟s

principles and components.

2. Gender and strengthening Anti-GBV and CP committees:

AEE, ASOFERWA, UYISENGA N'MANZI and YWCA will receive staff

orientation for 2 days on Anti-GBV and CP committees‟ establishment and

their roles and responsibilities.

AEE, ASOFERWA, UYISENGA N'MANZI will receive TOT for 3 days on

gender equity and diversity.

A session on how to raise awareness among the community members on

Anti-GBV and CP committees will be provided to YWCA.

3. How to plan, monitor, evaluate and report on activities and progress:

AEE will receive refresher training for 2 days on how Nkundabana mentors

can monitor progress;

YWCA will receive refresher training for 2 days on M&E system

emphasizing on Child Status Index and project documentation such as data

collection methodologies and success stories to gather information from

OVCs;

ASOFERWA will receive in-depth training for 3 days on M&E components

and orientation on M&E for 2 days will be provided to UYISENGA

N'MANZI staff involved in the data flow system.

4. Psychosocial principles and skills:

Training on helpful active listening for 10 days and TOT on clinical

supervision techniques for 5 days will be provided to AEE and YWCA;

AEE will receive TOT on helpful active listening for 5 days and an

orientation for 2 days on the strategy to meet multiple needs of beneficiaries

(Programme approach).

ASOFERWA, UYISENGA N'MANZI and YWCA will receive TOT for 5

days on psychosocial principles and skills;

Refresher trainings for 5 days on psychosocial principles and skills will be

provided to ASOFERWA staff already trained;

UYISENGA N'MANZI will receive training for 5 days on Peer Support to

Nkundabana mentors.

5. Child rights, protection and legal aspects:

TOT for 15 days on child rights, protection and legal aspects (GBV law and

child rights, family law, inheritance law, civil and penal law and court

competencies) will be provided to the four partner organizations.

ASOFERWA will receive orientation for 2 days on Mutual Accountability

System for the caregivers.

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6. Village Savings and Loan

TOT for 5 days on Village Savings and Loan will be provided to

ASOFERWA, UYISENGA N'MANZI, YWCA and to AEE staff not yet

trained.

Develop a capacity building plan for four selected NGOs as technical

partners

Develop and sign MOUs with technical partners

Terms of the memoranda of understanding have been negotiated with technical partners

before a draft was elaborated by CARE and sent to them for comments and inputs. Mainly,

the MOUs clarify the responsibilities of both parties, the geographical coverage with NISU

assistance, number of targeted Nkundabana, OVCs and local authorities, as well reporting

requirements. As agreed upon, NISU technical assistance will cover ten districts with a

limited number of Nkundabana in each. This is the partners‟ preference, in order to get

diversified experiences as a result of implementing the model in many districts. These

districts are scattered in the four provinces of the country and in Kigali city. See below how

districts are distributed per province and the geographical location on the map:

Page 18 of 41


Northern Province: One District (Rulindo)

Southern Province: Two Districts (Nyamagabe and Nyanza)

Western Province: Two Districts (Rubavu and Nyabihu)

Eastern Province: Two Districts (Rwamagana and Bugesera)

Kigali: Three Districts (Nyarugenge, Kicukiro and Gasabo)

Page 19 of 41


"

"

"

"

"

PROVINCE DE L'EST

PROVINCE DU SUD

PROVINCE DE L'OUEST

PROVINCE DU NORD

VILLE DE KIGALI

KAYONZA

GATSIBO

KIREHE

NYAGATARE

RUSIZI

RUTSIRO

BUGESERA

NGOMA

KARONGI

HUYE

GICUMBI

NYAMAGABE

NYAMASHEKENYANZA

NYARUGURU

BURERA

GAKENKE

KAMONYI

GISAGARA

MUHANGA

RULINDO

RUHANGO

NYABIHU

MUSANZE

RWAMAGANA

NGOROREROGASABO

RUBAVU

KICUKIRO

NYARUGENGE

.

Légende

" Bureau de la Province

Limite de la région et la Ville de Kigali

Limite de District

Parc

Lac

PROVINCE

EST

NORD

OUEST

SUD

VILLE DE KIGALI

© Institut National de la Statistique du Rwanda, Décembre 200510 0 105 Km

Zone of

partnership with

AEE

Zone of

partnership

with YWCA

Zone of

partnership

with Uyisenga n‟manzi

Zone of

partnership with

ASOFERWA

Page 20 of 41


The assessment was also made with MIGEPROF, in order to know its readiness in replicating the

Nkundabana model at the national level. See the summarized findings of the assessment and the plan

of action developed in the table below:

Issues

Proposed Action Plan/Way Forward

1. MIGEPROF plans for scaling up the Nkundabana

Model:

MIGEPROF recognizes the value of the Nkundabana

model and the contribution offered by CARE in pilot-

testing it. The model has been incorporated as part of

the OVC Strategic Plan (2007-2011). In details:

Specific Objective 3.3 Strengthen the capacity of

OVCs, families and communities to provide

psychosocial care and support for OVCs including

preventative and curative measures to increase well-

being, resilience and self esteem of OVCs.

Activity 3.3.3 Train 250 OVCs, parents/guardians,

volunteers, and “Nkundabana” (mentors), in each

sector on psychosocial care and support

Activity 3.3.4 Provide basic materials and ongoing

support and supervision to volunteers and Nkundabana

MIGEPROF recognizes that the Nkundabana model

has also been implemented by other NGOs, other than

CARE and recommends the following steps to be

taken into consideration before the institutionalization

of the Model:

1. Analyze the final evaluation of COSMO Project;

2. Compare the lessons learnt and best practices from

the Nkundabana Model used by CARE with similar

models used by other organizations;

3. Enrich CARE Nkundabana toolkit with best

practices identified from the experiences of other

organizations;

4. Finalize guidelines to institutionalize the

Nkundabana model in collaboration with the Child

Rights and Child Protection working groups.

1) COSMO project evaluation to be shared and analyzed

with staff of MIGEPROF working on OVCs matters

during a 2 days workshop to review lessons learnt and

identify best practices;

Timeframe: Semester 2 NISU project

2) Conduct a mapping exercise to identify which

Organizations have been piloting a model similar to the

Nkundabana Model; in Rwanda - in collaboration with

MIGEPROF;


3) Gather tools and methodologies used by the

organizations that have been implementing their models

of Nkundabana mentors (ref. to Action 2), different

models and tools will be discussed through a

Participatory Workshop involving MIGEPROF and

NGOs; best practices and lessons learned will be

analyzed and finalized;


4) Review and adapt CARE Nkundabana toolkit based

on (3) finding;

Timeframe: Semester 3 NISU Project

5) Finalize the Nkundabana Model toolkit in

collaboration with MIGEPROF - this toolkit will be

validated by MIGEPROF


6) In collaboration with MIGEPROF and the Child

Rights working group and Child Protection sub-working

group, draft „Guidelines on the setting-up of the

Nkundabana Model‟ (as per Anti-GBV and CP

committees Guidelines)


7) Follow-up with MIGEPROF the process for the

institutionalization and the launch of the Model

nationally (as per launch of Anti-GBV and CP

Page 21 of 41


committees)


2. Training of MIGEPROF Staff

MIGEPROF technical staff has not yet been exposed

to trainings on the Nkundabana Model implemented by

CARE. Such trainings would be welcome by

MIGEPROF in order to increase their understanding of

the model and support the future scale-up.

8) Formalize a TOT plan for key staff of MIGEPROF or

key national-level stakeholders in the field of OVCs (at

province/district or sector level) that will form a cadre

of Trainers of Trainers on Nkundabana Model that

MIGEPROF will count on during the future scale-up at

national level (when CARE support will no longer be

available)


9) Develop selection criteria for stakeholders to be

trained in collaboration with MIGEPROF


10) Train the identified TOT - including field visits to

existing Nkundabana project (Nkundabana Associations

supported by CARE, ARCT and Haguruka and CARE

Technical Partners)

Timeframe: Semester 4-5 NISU Project

3. Cooperation between Anti-GBV and CP committees

and Nkundabana Structure:

MIGEPROF reported that the roles and responsibilities

of CPCs are very well stated in the „Guidelines on the

setting up of committees to fight gender-based

violence and protect child‟s rights‟ and criteria for

collaboration among the two structures should be

spelled out in the Guidelines on the setting up of the

Nkundabana Model

11) During the development of the guidelines for the

setting-up of the Nkundabana Model (7) clear

scope/links of collaboration with the Anti-GBV and CP

committees need to be highlighted, in order to promote

integration and avoid overlapping.


4. MIGEPROF Monitoring and Evaluation System for

the Nkundabana Model:

MIGEPROF developed the „Monitoring and evaluation

system for strategic plan of action for orphans and

other vulnerable children‟ and the „Child Status

Index‟, tools to guide the monitoring and evaluation

process of the entire service package provided to

OVCs by Implementing Partners. Services provided by

Nkundabana mentors are meant to be part of the

Minimum Service Package for OVCs, monitored by

the Child Status Index and the Indicators highlighted

in the M&E System for the strategic plan of action.

12) Train NISU Partner NGOs on the Child Status Index

to monitor improvement in the wellbeing of the OVCs

supported by Nkundabana Mentors


13) CARE to report to MIGEPROF on an annual basis

achievements of the NISU project and the

implementation of the Nkundabana Model by the 4

Partner NGOs (time-frame depending on MIGEPROF

timeframe for requesting annual reports by NGOs-

possibly coinciding with NGOs registration request).

Page 22 of 41


Activity 1.3: Train NGOs to monitor, evaluate and report own activities and progress.

Two milestones were planned for this activity and are as follows:

Develop training modules and materials

Implement training workshops

See below how the milestones were implemented:

- Develop Training Modules and Materials

The NISU Technical Support Unit organized a three day workshop at Kabgayi Centre St.

Andre from August 11th to 13

th, 2010 in order to get refreshed on facilitation skills and on

the development of training materials. The objective of the workshop was to allow the team

to build their skills in using participatory methods in the training and in developing TOT

modules. The workshop was an opportunity to discuss the format of training modules and to

start drafting them.

After the workshop, the team produced the modules on monitoring; evaluating and reporting

own activities and progress. This later was included in the general module of Nkundabana

model principles and components.

- Implement training workshops

The NISU technical Support Unit conducted a training of trainers for 23 staff from four

selected NGOs. The training was organized in Musanze at Ishema Hotel from December 6,

to December 10, 2010 for 12 participants and for 11 participants in Muhanga District at La

Splendid Hotel from January 20 to 22nd

, 2010. Monitoring, evaluation and report was one

among the topics discussed during that training. The whole training was organized on the

Nkundabana model principles and components. Participants were familiarized with key

tools of data collection from the field and with main parts of the quality report. The Child

Status Index (CSI) tool to monitor and evaluate the wellbeing of children was one of the key

tools discussed during the training. Participant‟s evaluation and post-test proved that the

training was important and that participants increased their knowledge in monitoring,

evaluation and reporting of OVC activities.

Activity 1.4: Train NGOs in NKM principles and components, gender, government

OVC strategy and the Anti-GBV/CPC

As mentioned in the preceding point, the NISU technical Support Unit conducted a training

of trainers for 23 staff from four selected NGOs. From December 6th to 10

th, 2010 in

Musanze at Pride Ishema Hotel, 12 staff from 3 technical partner organizations (AEE,

ASOFERWA and UYISENGAN‟MANZI) participated in a 5 days workshop on

Nkundabana model principles and components, gender, government OVC strategy and the

anti GBV/CPC and from January 20 to 22nd

, 2010 in Muhanga at Splendid Hotel, 11 staff

from YWCA who didn‟t attend the first session because they were in other workshop

organized by their organization received the same training. The general objective of this

training was to increase the capacity of the NISU Technical Partner Organizations in the

Nkundabana Model. It was expected from participants to:

Have a common understanding on the minimum scope of work for

Nkundabana and essential actions to ensure the quality of the Nkundabana

model.

Understand how the Nkundabana model can respond to different needs of

boys and girls.

Page 23 of 41


As the four technical partner organizations were already implementing OVC mentorship

programs, the workshop was an opportunity to share experience and put together best

practices from all the different initiatives in order to have one improve and harmonized

Nkundabana model.

During the workshop, participants discussed on the following topics:

1. Policies, strategies and tools for supporting OVCs in Rwanda

2. The scope of work for Nkundabana

3. The code of conduct for Nkundabana

4. The main elements of Nkundabana model

5. The Child Status Index tool

6. The Nkundabana monthly report

7. The Nkundabana Association

8. Facilitation skills and the way forward after kick off training.

The workshop was a good opportunity to have a better understanding of the government

policy and strategies for OVC, as well as of guidelines and tools developed for the

implementation of strategies.

It was also an opportunity to learn from one another and to create one team of Nkundabana

model implementers. During the workshop, participants came up with a list of minimum

actions that have to be included while implementing the Nkundabana model.

Participants in the training assessed the constraints of Nkundabana while supporting OVC,

and they also found opportunity and strategies to solve those constraints. It was found that no

constraint should remain unsolved.

The training was a success as it helped staff from partner organizations to assess the areas of

improvement for their own mentorship models and to increase skills that will be applied for

their improvement.

Challenge:

It was not easy to schedule one training workshop for all staff from different organizations,

because each time a calendar was proposed, there were conflicting plans in more than one

organization. The training workshop was postponed many times and finally the NISU

Technical Support Unit decided to start with those who were available and it was almost at

the end of the year.

Activity 1.6: Train NGOs in psychosocial principles and skills.

- Develop TOT modules

It was planned that training modules for the training of trainers had to be produced by the end

of the year. The modules were developed and training activities should start at the beginning

of year 2011

Activity 1.8: Train NGOs in child rights, protection and legal aspects.

- Develop TOT modules

It was planned that training modules for the training of trainers had to be produced by the end

of the year. The modules were developed and training activities should start at the beginning

of year 2011

Page 24 of 41


2.3. Please list activities that were planned and that you were not able to

implement, explaining the reasons for these.

Activity 1.5: Accompany NGOs as they launch NKM in communities.

This activity was not implemented because the training of trainers was implemented very late

at the end of the year due to the delay in implementing the baseline assessment and also to the

problem of scheduling the training of trainers on dates that could fit into the plans of different

organizations.

2.4. What is your assessment of the results of the Action so far? Include

observations on the performance and the achievement of outputs, outcomes and impact

in relation to specific and overall objectives, and whether the Action has had any

unforeseen positive or negative results (please quantify where possible; refer to

Logframe Indicators).

Please list potential risks that may have jeopardized the realization of some activities

and explain how they have been tackled. Refer to logframe indicators.

There was a delay in implementing activities due to the following reasons:

- The process of the identification of local NGO/target group took longer than planned

and therefore the baseline assessment was delayed. This later was the basis for all

training activities. The Project Team had to update the Action Plan in order to be

realistic.

- Another cause of the delay was due to the conflicting plans of different technical

partners. When the NISU team planned to implement the training of trainers, it was

not possible to get everybody at the same time. It was finally resolved to organize two

different sessions.

If relevant, submit a revised logframe, highlighting the changes.

The revised logframe is attached to the report as annex 2

Please list all contracts (works, supplies, services) above 10.000€ awarded for the

implementation of the action during the reporting period, giving for each contract

the amount, the award procedure followed and the name of the contractor.

No contract of this amount was awarded

2.5. Please provide an updated action plan 2

2 This plan will cover the financial period between the interim report and the next report.

Page 25 of 41


Semester 3 Semester 4

Activity Task Outputs/How

many

Month

1

2 3 4 5 6 7 8 9 10 11 12 Implementing body

1.1 NISU

inception

Develop job

descriptions

for all NISU

staff and hire

staff

5 fulltime staff

recruited

CARE, ARCT,

HAGURUKA and

MIGEPROF

1.1 NISU

inception

Develop

COSMO to

NISU

transition plan

(staff,

activities,

strategies,

equipment)

A rational plan

developed and

implemented

CARE, ARCT,

HAGURUKA

1.1 NISU

inception

Develop NISU

Steering

committee and

its TOR

CARE, ARCT,

HAGURUKA and

MIGEPROF

1.1 NISU

inception

Develop and

sign MOUs

with partners

and

MIGEPROF

All MOUs

signed

CARE, ARCT,

HAGURUKA and

MIGEPROF

1.1 NISU

inception

Procurement

of materials

and

equipments

Materials

available

(computers,

office

supplies,

training

materials and

Nkundabana

toolkit)

CARE, ARCT,

HAGURUKA

Page 26 of 41




many

Month

1


1.1 NISU

inception

Launching

ceremony of

NISU Project

A one day

event

organized at

the national

level

CARE, ARCT,

HAGURUKA and

MIGEPROF

1.1 NISU

inception

Finalize and

print the

Nkundabana

toolkit

The toolkit

finalized and

disseminated

CARE, ARCT,

HAGURUKA and

MIGEPROF

1.1 NISU

inception

Annual

planning and

orientation

workshop

A three day

workshop

implemented

CARE, ARCT,

HAGURUKA and

MIGEPROF

1.1 NISU

inception

Annual

planning and

orientation

workshop/

Produce the

workshop

report

Report

produced by

30/07/2010

CARE

1.2 Select

NGOs and

perform

baseline

Make a call

for interested

NGOs to

receive the

technical

assistance

from NISU

NGOs have

sent their

letters to show

interest

CARE, ARCT,

HAGURUKA and

MIGEPROF

Page 27 of 41




many

Month

1


1.2 Select

NGOs and

perform

baseline

Organize a

meeting to

disseminate

the call for

applications

A one day

meeting was

implemented

CARE, ARCT,

HAGURUKA and

MIGEPROF

1.2 Select

NGOs and

perform

baseline

Receive

applications

and select

NGOs

Six NGOs

selected

CARE, ARCT,

HAGURUKA and

MIGEPROF

1.2 Select

NGOs and

perform

baseline

Develop TORs

and recruit the

consultant for

the baseline

assessment

A consultant

recruited

Eugene to follow-

up the recruitment

process

1.2 Select

NGOs and

perform

baseline:

Perform the

baseline

assessment

Work with the

consultant to

develop tools

for data

collection/

training on the

tools‟ use:

types of

capacities to

implement the

Nkundabana

model

Tools

developed and

understood

TSU and

Consultant

Page 28 of 41




many

Month

1


1.2 Select

NGOs and

perform

baseline:

Perform the

baseline

assessment

Collect and

data from

technical

partner

organizations

TSU and

Consultant

1.2 Select

NGOs and

perform

baseline:

Perform the

baseline

assessment

Analyze data

and produce

the report

Consultant

1.2 Select

NGOs and

perform

baseline

Develop a

capacity

building plan

for four

selected NGOs

Capacity

building plan

developed

CARE, ARCT,

HAGURUKA and

MIGEPROF , TSU

and Consultant

1.2 Select

NGOs and

perform

baseline:

Develop and

sign MOUs

with technical

partners

Meeting to

negotiate with

LNGOs on the

terms of the

MOU

(including

zones of

implementatio

n)

CARE

Page 29 of 41




many

Month

1


1.2 Select

NGOs and

perform

baseline:

Develop and

sign MOUs

with technical

partners

Prepare and

Sign MOUs

with technical

partners

MOUs signed CARE Technical

partners

1.3 Train

NGOs to

monitor,

evaluate and

report own

activities and

progress.

Develop

training

modules and

materials

Modules and

materials

available

CARE,

MIGEPROF

1.3 Train

NGOs to

monitor,

evaluate and

report own

activities and

progress.

Implement

training

workshops

At least 24

staff of NGOs

trained

CARE and

MIGEPROF

Page 30 of 41




many

Month

1


1.4 Train

NGOs in

NKM

principles and

components;

gender;

government

OVC strategy;

the Anti-

GBV/CPC

Organize and

implement the

training

workshop on

the

development

of training

tools and

modules

TSU members

trained: two

days (10-

11/08/2010)

TSU (Theogene to

organize, Eugene

and Josee to

facilitate)

1.4 Train

NGOs in

NKM

principles and

components;

gender;

government

OVC strategy;

the Anti-

GBV/CPC

Develop

Training

modules (TOT

and training

for

Nkundabana):

discuss on the

TORs and

prepare

exercises: 10-

13/08/2010

Modules

developed:

TSU

1.4 Train

NGOs in

NKM

principles and

components;

gender;

government

OVC strategy;

the Anti-

GBV/CPC

Implement

training

workshops

At least 24

staff of NGOs

trained

CARE, ARCT,

HAGURUKA and

MIGEPROF,

Page 31 of 41




many

Month

1


1.5

Accompany

NGOs as they

launch NKM

in

communities.

Logistical

preparation for

Nkundabana &

L.A training

X TSU and Technical

partners

1.5

Accompany

NGOs as they

launch NKM

in

communities

Implement the

Kick-off

training for

Nkundabana

and Local

Authorities

and other

community

events: discuss

with LNGOs

about:

invitations,

venue,

materials

(including

modules) and

other related

costs

200

Nkundabana

and Local

authorities

trained,

community

events

implemented

X X TSU and Technical

partners

Theogene for the

logistics

1.6 Train

NGOs in

psychosocial

principles and

skills.

Develop TOT

modules : 16-

20/8/2010

Modules

available

ARCT-RUHUKA

Page 32 of 41




many

Month

1


1.6 Train

NGOs in

psychosocial

principles and

skills.

Logistical

preparations:

print syllabus,

materials,

invitations,

venue, etc

Tools and

materials

availed

X CARE and ARCT-

RUHUKA

1.6 Train

NGOs in

psychosocial

principles and

skills.

Implement the

HAL training

for staff of

selected

LNGOs

technical

partners

24 staff from

LNGOs

trained

X X X ARCT-RUHUKA

1.7

Accompany

NGOs as they

train

Nkundabana

in

psychosocial

principles and

skills.

Implement the

HAL training

for

Nkundabana

and local

authorities

200

Nkundabana

and local

authorities

trained

X X ARCT-RUHUKA

1.8 Train

NGOs in child

rights,

protection and

legal aspects.

Develop TOT

modules

Modules

produced

X X HAGURUKA

Page 33 of 41




many

Month

1


1.8 Train

NGOs in child

rights,

protection and

legal aspects.

Implement the

child rights

training for

staff of

selected

LNGOs

technical

partners

24 staff from

LNGOs

trained

X X HAGURUKA

1.9

Accompany

NGOs as they

train

Nkundabana

in child rights,

protection and

legal aspects.

Implement

child rights

training for

Nkundabana

and local

authorities

200

Nkundabana

and local

authorities

trained on

child rights.

Protection and

legal aspects

X X HAGURUKA

1.10 Train

NGOs to

implement

VSL model.

Discuss with

the program

manager of the

project that

implements

VSL activities

on the strategy

and have a

learning tours

on the field.

Strategy

documented

and the

learning tours

reported

X CARE

Page 34 of 41




many

Month

1


1.10 Train

NGOs to

implement

VSL model.

Implement

VSL training

for staff of

selected

LNGOs

technical

partners

24 staff trained X CARE

1.11

Accompany

NGOs as they

train

Nkundabana

associations,

youth groups,

to use VSL.

Implement the

training on

VSL model for

Nkundabana

100

Nkundabana

trained.

X CARE

1.12 Support

NGOs to

develop

referral

networks for

other OVC

services.

Page 35 of 41




many

Month

1


1.13 Hold

twice-yearly

knowledge-

sharing events

with NGOs.

Implement

meetings with

stakeholders

(NGOs,

government

representatives

,..) for

discussing on

key issues and

opportunites

related to the

Nkundabana

mode like

gender gapa

analysis,

Nkundabana

model and

street children

X X CARE, ARCT,

HAGURUKA and

MIGEPROF

1.13 Hold

twice-yearly

knowledge-

sharing events

with NGOs.

Organize

workshops for

the plan

review

X X CARE, ARCT,

HAGURUKA and

MIGEPROF

1.14 Guide

NGOs to

perform

annual well

being

assessment of

OVCs.

X CARE,

MIGEPROF

Page 36 of 41




many

Month

1


1.15 Evaluate

NISU against

ER1 and

Specific

Objective.

CARE, ARCT,

HAGURUKA and

MIGEPROF

2.1 Second

NKM

Technical

Advisor to

MIGEPROF,

develop TOR.

CARE, and

MIGEPROF

2.2 Develop

advocacy

package,

create and

implement

communicatio

n strategy.

X X X X X X X X X CARE, ARCT,

HAGURUKA and

MIGEPROF

2.3 Create

Quality

Assurance

Checklist.

Identifications

sion on best

practices and

validation

X X X X X X X X X X X X X CARE, ARCT,

HAGURUKA and

MIGEPROF

2.4 Align

NKM to

inform,

influence

nationally

scalable

version of

NKM

Implement the

action plan

developed

under

MIGEPROF

during the

baseline

assessment

X X X X X X X X X X X X X CARE, ARCT,

HAGURUKA and

MIGEPROF

Page 37 of 41




many

Month

1


2.5 Secure

Involvement

of LAs in

NISU

implementatio

n zones

Invite them in

the Kick-off

training and

involve them

in the

organization of

community

events

X X X X X X X X X X X X CARE, ARCT,

HAGURUKA and

MIGEPROF,

Technical partners

2.6 Train Anti-

GBV/CPCs in

NISU

implementatio

n zone

Logistical

preparations :

needs, venue

and invitations

X CARE

HAGURUKA,

MIGEPROF,

Technical partners :

2.6 Train Anti-

GBV/CPCs in

NISU

implementatio

n zone

Implement

training

workshops

X X HAGURUKA,

MIGEPROF,

Technical partners :

MIGEPROF to

avail tools and

guide

2.7 Evaluate

NISU against

ER2.

3.1 Organize

and implement

Learning

Tours

X X X X X X X X X X X CARE, ARCT,

HAGURUKA and

MIGEPROF

Page 38 of 41




many

Month

1


3.2 Create

and implement

advocacy plan

for use with

NSAs

3.3 Broadly

disseminate

the

Nkundabana

Model Manual

and related

products

Organize a one

day

dissemination

meeting at the

national level

The meeting

implemented

and hardcopies

shared

CARE, ARCT,

HAGURUKA and

MIGEPROF

3.3 Broadly

disseminate

the

Nkundabana

Model Manual

and related

products

Post the toolkit

to websites

and send it to

various

international

partners

The toolkit

posted on

MIGEPROF

and CARE

USA

websites…

X X X X X X X X X X CARE and

MIGEPROF (PSS

to negotiate)

Page 39 of 41


3 Partners and other Co-operation

3.1 How do you assess the relationship between the formal partners of this Action (i.e. those

partners which have signed a partnership statement)? Please provide specific information

for each partner organization.

Partnership with HAGURUKA and ARCT-RUHUKA, the two implementing partners is good

as usual. The constraint identified is the respect of deadlines for the submission of reports.

CARE continues to follow-up and to provide technical assistance to partners in order to help

them respect deadlines. That is why staff from the finance department in CARE visited both

partners in order to help them understand reporting formats and the necessary documentation

for the financial reports. Narrative reports need to be improved as well in order to provide

feedback on the partnership with activity reports.

3.2 How would you assess the relationship between your organization and State authorities in

the Action countries? How has this relationship affected the Action?

The relationship with MIGEPROF which is an associate to the Action is good. There is a good

collaboration in advancing the Action. Staffs from the Ministry make a close follow-up of the

progress and CARE staff seconded to the Ministry was quickly integrated. The partnership

with the Ministry gives a certain assurance that the Nkundabana model will be scaled up

nationwide and it will be institutionalized as the Ministry suggested the milestones towards

the replication of the model at the national level. However, there are other many priorities of

the Ministry and sometimes, it takes time to get the feedback from the Ministry when it is

needed.

In addition to that, NISU team was much involved in some key activities of the Ministry, like

the preparation and the implementation of the National Children‟s Summit that was conducted

on November 16th, 2010. The NISU Technical Support Unit was part of the organizers of the

Summit and NISU contributed some materials for its realization.

The Unit also contributed to the preparations of the 6th National Pediatric Conference on

Children and HIV/AIDS too. The NISU Project Manager submitted an abstract on the

Nkundabana program and the abstract was selected for the oral presentation. The abstract was

about the possibility of the creation of referral system and network for OVC services that as

the opportunity for Nkundabana mentors to refer OVC for unmet needs.

3.3 Where applicable, describe your relationship with any other organizations involved in

implementing the Action:

Associate(s) (if any)

MIGEPROF, which as at the same time the State Authority is the Associate to NISU Project.

The relationship is smooth as described above.

Sub-contractor(s) (if any)

Final Beneficiaries and Target groups

The relationship with selected NGOs for the capacity building is good as well. These partners

are happy to have a partnership with CARE and they are ready to share their own best

practices in order to have a more scalable model. However, the selected NGOs wished they

could get financial support in order to cover indirect costs related to the implementation of the

Page 40 of 41


Action that are not supported the budget of the Action. They wish a separate fundraising could

be made in order to help them integrate the model in a proper manner and without putting a

burden to their existing projects for OVCs.

To respond to this need, CARE started to look for funding opportunities and to support

technical partners in fundraising. In this arena, we submitted the “Akazi Kanoze” application

in December for additional funds for ASOFERWA and we wait for the response.

Other third parties involved (including other donors, other government agencies

or local government units, NGOs, etc)

3.4 Where applicable, outline any links and synergies you have developed with other actions.

MIGEPROF has put in place the national policy to establish Anti GBV/CP committees in all

the districts but recognizes that there is need for a strategy to make sure the policy is

implemented in the same way in the whole country. NISU project and the four local partners

will facilitate the implementation of this policy at least in the 10 districts where the NISU

Technical Support Unit will be providing technical support. This strategy synergizes well with

the government policy.

3.5 If your organization has received previous EU grants in view of strengthening the same

target group, in how far has this Action been able to build upon/complement the previous

one(s)? (List all previous relevant EU grants).

NISU builds upon two other EC funded Projects: NIPS (Nkundabana Initiative for Psychosocial

Support) and COSMO (Community Support and Mentoring for Orphans and Other Vulnerable

Children/Youth). These two Projects targeted OVC and in particular CHH in order to ensure that

they receive the community base-psychosocial support and protection. CARE worked with two

local partners: ARCT-RUHUKA and HAGURUKA and worked directly with communities. The

two projects used the Nkundabana model as an innovative approach for the community care and

support to OVCs. This approach was highly appreciated by the government and was

recommended to be widely replicated in Rwanda. CARE and its partners would not reach all

OVC in need if other partners were not involved. NISU came in to help CARE and its partners to

provide the technical support to other LNGOs to replicate the Nkundabana model and at the same

time, to work with MIGEPROF in order to develop a more scalable model and to put the model in

the good hands that can easily facilitate and coordinate its quick replication at the national level.

4. Visibility

How is the visibility of the EU contribution being ensured in the Action?

All PowerPoint presentations related to the Action made for CARE members and external people

had the logo of the European Commission. For example, the presentation of the baseline study to

partners and to CARE staff, presentations used during the orientation workshop, as well as the

abstract orally presented during the 6th National Pediatric Conference on Children and

HIV/AIDS, organized in Kigali from November 17th to November 19

th 2010.

Page 41 of 41


The European Commission may wish to publicize the results of Actions. Do you have

any objection to this report being published on EuropeAid Co-operation Office

website? If so, please state your objections here.

Report written by: Eugene Rusanganwa, Project Manager, CARE International in Rwanda

Name of the contact person for the Action: Kathrin Pauschenwein, Regional Coordinator

Africa, CARE Österreich

Signature: ………………………………………

Location: Austria

Date report due: March 10th, 2011

Date report sent: March 31st, 2011