Transcript
Page 1: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

Serving the people of Cumbria

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Business Support

(ECS & CEX Directorate)

Staff Engagement Briefing

March 3-8 2016

Page 2: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

Serving the people of Cumbria

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Agenda • Welcome, Introductions and housekeeping

• Council position

– Challenges faced

– Service Review Programme

• Business Support - Service Review

– Objectives

– Proposal information

– Scope

– Current Structure

– Proposed Structure

• Stages of the Process

• Employee Support and Advice

• Next Steps & Key Timescales

Page 3: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

Serving the people of Cumbria

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Unprecedented Challenges

Page 4: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

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Less money from Government

£148m

£117m

£101m

£79m

£59m

£41m

£29m

£0 -

20

40

60

80

100

120

140

160

2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 2019/20

£m

Reduced Funding – Revenue

Support Grant

Page 5: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

Serving the people of Cumbria

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Page 6: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

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Significance of staffing spend

Contracts

Schools

Staffing

Plus Capital Programme £305m:

2015/16 – 2019/20

Page 7: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

Serving the people of Cumbria

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Service Review Methodology Service review programme

Page 8: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

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Service Review Methodology

“Some service reviews will result in a restructure that will deliver a similar

service, but with less resource. Others however, will be much larger and

could require a fundamental reshaping and whole-scale restructure of the

teams involved.

Regardless of the scale of each review, these are uncertain times for

everyone involved and we are working closely with our Trade Union

colleagues to carefully manage each individual process so that any affected

staff receive regular communication, updates and as much support as

possible. “

7 Sept 2015

Engagement and Communication

Page 9: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

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Background

• 2015 / 16 MTFP agreed Business Support savings of £2.0m

Target split over 2 years

– £500K 2015 / 16

– Additional £1.5m 2016 / 17

• Savings totalling £1.042m identified in 2015 / 16 – AD / PA Hub,

– removal of vacancies and

– accepted VRs

• Gap of £958K outstanding from 2016/17 budget Corporate Directors agreed split by DMT:-

– Chief Executive’s, Environment & Community Services £356K

– Children’s Services £361K

– Health & Care Services £241K

£958K

Page 10: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

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Timing - Why Now?

• Listened to feedback from Business Support consultation in Summer 2015 – Concern of Council Wide Business Support structure proposals

– Challenge of services in-scope and difference service needs across Directorates

– Feedback suggested a DMT structure appropriate to business needs in areas was preferred

– Queried Business Support model when so many services going through service Reviews

• Planned commitment to minimise redundancies and staff ‘at risk’ – Vacant posts held as staff have left the Council / secured new roles

– Monitored the impact of staff leaving on agreed Voluntary Redundancy

• Service Review Programme advanced across many service areas – ADs consulted on Business Support requirements

– Clear understanding of Business Support requirements and the value the teams add to the service

– Structure needed now to ensure correct capacity in appropriate services and locations

• 2016 / 17 Budget Agreed by Full Council – Responsibility to remove the remaining £958K from the 2016 / 17 base budget in April 2016.

Page 11: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

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Review Objectives (ECS and CEX Business Support)

• Delivers ECS & CEX Business Support saving of £356K.

• Analyse business requirements, ensuring Business Support capacity is best

utilised for efficient, effective and resilient service delivery

• Establish a clear structure that can be flexible across geographic boundaries at

times of service need

• Create more generic roles and a structure to allow collaboration of teams

working together across localities in Directorates where synergies exist.

• Reflects the rationalisation and merging of Council buildings

• Hold vacant posts and accept VRs to minimise the number of staff ‘at risk’

• Removes temporary / agency staff & replace with substantive employees

• Prepares for future change and business efficiency opportunities – E.g potential transfer of transactional functions and helpdesk activities into a service centre model.

Page 12: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

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Scope

• ECS and CEX have worked together to create one structure supporting

both Directorates

• Directorate based approach rather than focusing on very specific roles

or functions at a corporate level.

• (Feedback from last year’s engagement session)

Page 13: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

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In Scope - FTE and Posts by Grade Grade (Top Salary)

FTE

(including VR/vacancies)

Posts

(including VR/vacancies)

Grade 15 (£37,483) 1.0

(0 Vacant/VR) 1

Grade 12 (£31,846) 2.0

(0 Vacant) 2

Grade 11 (£29,558) 0.58

(0 vacant/VR) 1

Grade 10 (£27,297) 1.0

(0 Vacant/VR) 1

Grade 9 (£26,293) 0.73

(0 Vacant/VR) 1

Grade 8 (£23,698) 1.0

(0 vacant/VR) 1

Grade 7 (£20,849) 14.82

(1.00 Vacant/VR) 17

Grade 6 (£18,376) 22.06

( 5.79 vacant/VR) 30

Grade 5 (£17,372) 27.38

(8.54 vacant/VR) 43

Grade 4 (£16,572) 15.89

(3.50 vacant/VR) 22

Grade 1 (£13,614) 2.89

(0 vacant/VR) 3

TOTAL 108.17 (18.83 Vacant/VR)

122

11 grades / circa 30 JDs

Page 14: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

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Out of Scope

• Staff who have had Voluntary Redundancy accepted with an agreed

leaving date from the 2015 VR window and previous BSR engagement

process

• Posts already included in recent / planned service reviews.

– Examples include

• Adult learning,

• Traded services,

• Accounts Payable / Receivable.

• Port of Workington

Page 15: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

Serving the people of Cumbria

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Current teams Barrow & South Lakes (23.3 FTE)

Service

CCC -

Grade 04

CCC -

Grade 05

CCC -

Grade 06

CCC -

Grade 07

CCC -

Grade 10

Grand

Total

Environment & Community Services 0.1 0.1

Administrative Support Assistant (BLIB) 0.1 0.1

Highways, Transport & Fleet 6.6 1.0 7.6

Business Support Administrator 6.6 6.6

Business Support Team Leader 1.0 1.0

Library Services 2.1 1.0 3.1

Admin Support Assistant 0.3 0.3

Clerk/Admin Support (KENL) 0.5 0.5

Clerk/Typist (KENL) 0.6 0.6

Group Management Support Officer 1.0 1.0

Library Support Team Assistant 0.6 0.6

Operational Support 2.0 2.0

Operational Support 2.0 2.0

Soft Services 3.0 2.0 1.0 6.0

Facilities Management Supervisor 1.0 1.0

FM Building Assistant 2.0 2.0

FM Office Assistant - Level 2 3.0 3.0

Trading Standards & Resilience 3.4 1.0 4.4

Administrative Officer 1.5 1.5

Area Administrative Officer 1.9 1.9

Management Services Officer 1.0 1.0

Grand Total 3.0 8.9 7.4 3.0 1.0 23.3

Page 16: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

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Service

CCC -

Grade 01

CCC -

Grade 04

CCC -

Grade 05

CCC -

Grade 06

CCC -

Grade 07

CCC -

Grade 09

CCC -

Grade 11

CCC -

Grade 12

Grand

Total

Directorate 2.0 4.0 0.7 5.1 0.7 12.5

Business Services Officer 0.7 0.7

Business Support Administrator 4.0 0.7 4.1 8.8

Business Support Assistant 2.0 2.0

Business Support Team Leader 1.0 1.0

Health & Safety 2.0 0.7 2.7

Administrative Assistant 2.0 2.0

Administrator 0.7 0.7

Highways, Transport & Fleet 7.4 1.0 8.4

Business Support Administrator 6.4 6.4

Business Support Team Leader 1.0 1.0

Travel Improvement Administrator 1.0 1.0

Legal Services 3.3 0.5 1.0 4.8

Business Support Legal Services 3.3 0.5 3.8

Office manager 1.0 1.0

Library Services 1.6 0.9 0.6 3.1

Group Management Support Officer 0.9 0.9

Performance and System Support Assistant 1.0 1.0

System Website Support Assistant (CARL) 0.6 0.6

Website & Information Officer (CARL) 0.6 0.6

Operational Support 1.4 1.4

Operational Support 1.4 1.4

Planning & Economic Development 0.6 0.6

Commons Registration Assistant 0.6 0.6

Soft Services 2.0 2.0 4.0 2.2 1.0 11.2

Facilities Management Supervisor 2.2 2.2

FM Building Assistant 4.0 4.0

FM Office Assistant - Level 1 2.0 2.0

FM Office Assistant - Level 2 2.0 2.0

Soft Services Manager 1.0 1.0

Trading Standards & Resilience 1.0 1.0

Business Support Administrator 1.0 1.0

Fleet Administrator - Technical and Operational Road Risk 2.6 2.6

Fleet Technical Co-Ordinator 1.0 1.0

Travel Improvement Administrator 1.0 1.0

Waste 1.0 1.0

Business Support Officer 1.0 1.0

Grand Total 2.0 9.9 18.1 8.1 10.9 0.7 0.6 2.0 52.3

Current teams Carlisle (52.3 FTE)

Page 17: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

Serving the people of Cumbria

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Service

CCC -

Grade 01

CCC -

Grade 04

CCC -

Grade 05

CCC -

Grade 06

CCC -

Grade 07

CCC -

Grade 08

CCC -

Grade 15

Grand

Total

Fire and Rescue Service 1.0 1.0 2.0

Operational Support 1.0 1.0

Operational Support Assistant 1.0 1.0

Highways, Transport & Fleet 9.0 1.0 1.0 11.0

Business Support Administrator 9.0 9.0

Business Support Team Leader 1.0 1.0

Support Services Manager 1.0 1.0

Library Services 0.4 1.0 1.4

Admin Assistant 0.4 0.4

Group Management Support Officer 1.0 1.0

Operational Support 2.0 5.8 2.0 1.0 10.8

Operational Support 5.8 5.8

Operational Support Assistant 2.0 2.0

Operational Support Supervisor 2.0 2.0

Operational Support Technician 1.0 1.0

Planning & Economic Development 0.7 0.7

Business Support Officer 0.7 0.7

Soft Services 0.9 3.0 0.3 2.0 6.2

Facilities Management Office Assistant 1.0 1.0

Facilities Management Office Assistant - Whitehaven 1.0 1.0

Facilities Management Supervisor 2.0 2.0

FM Building Assistant 0.3 0.3

FM Office Assistant - Level 1 0.9 0.9

FM Office Assistant - Level 2 1.0 1.0

Trading Standards & Resilience 0.4 0.4

Administrative Officer 0.4 0.4

Grand Total 0.9 6.0 9.5 8.2 6.0 1.0 1.0 32.6

Current teams Allerdale, Copeland & Eden (32.6 FTE)

Page 18: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

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Structure Design Principles (for consultation)

• Remove vacant posts & accept VR where possible

• Restructure to 4 Business Support ‘Layers’

• New Post Specifications

• Grade 15 Business Resource Manager £37,483

• Grade 9 Business Resource Team Leader £26,293

• Grade 6 Business Support Administrator £18,376

• Grade 6 Building Assistant £18,376

• Grade 4 Office Assistant £16,572

Page 19: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

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Proposed Structure Business

Manager

Business Resource

Manager 1.0 FTE

Business Resource

Manager 1.0 FTE

Business Resource

Manager 1.0 FTE

Band 15

£37,483

3.0 FTE

Area Team Leader

2.0 FTE

Area Team Leader

2.0 FTE

Area Team Leader

2.0 FTE

Carlisle Barrow & S, Lakes Allerdale, Copeland, Eden

Band 6

£18,376

61.5 FTE

Band 9

£26,293

6.0 FTE

Band 4

£16,572

15.0 FTE

Office Assistant

5.0 FTE

Administrator

22.0 FTE

Building

Assistant

2.0 FTE

Office Assistant

4.0 FTE

Administrator

14.0 FTE

Building

Assistant

2.0 FTE

Office Assistant

6.0 FTE

Administrator

19.5 FTE

Building

Assistant

2.0 FTE

Apprentice(s) Apprentice(s) Apprentice(s)

Total

85.5 FTE

Page 20: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

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CURRENT STAFF BUILDINGS

Carlisle

The Courts

Parkhouse

Lady Guilford House

Carlisle East/West

Fire Station

Library

Barras Lane

Kendal

County Offices

Fire Station

Library

South Lakeland House

Barrow

Nan Tait

Craven House

Sowerby Woods

Library

Fire Station

Workington

New Oxford Street

Lillyhall Depot

Library

Fire Station

Whitehaven

Blencathra House

Library

Eden

Skirsgill Depot

Penrith Fire Station

Crea

Carlisle Barrow & S. Lakes Allerdale, Copeland, Eden

Page 21: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

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Changes from Current to Proposed Office

AssistantAdministrator

Building

Assistants

Team

Leader

Resource

Manager Vacancies

Locality Grade 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Total or

Salary (top) 13614 13871* 15523 16572 17372 18376 20849 23698 26293 27297 29558 31846 33857 35662 37483 VR

Allerdale

Current 0.89 1 5.47 3.21 2 0 0 12.57

Proposed 0 3 0 7 1 0 11

Change -0.89 0 0 2 -5.47 3.79 0 -2 0 1 0 0 0 0 0 0 -1.57 0.00

Copeland

Current 1 1 0.32 1 0 0 3.32

Proposed 1 1.5 1 0 0 0 3.5

Change 0 0 0 0 0 0.5 0.68 -1 0 0 0 0 0 0 0 0 0.18 0.00

Eden

Current 4 4 3.7 3 1 0 1 16.7

Proposed 2 0 11 1 0 0 1 1 16

Change 0 0 0 -2 -4 7.3 1 -3 -1 1 0 0 0 0 0 0 -0.7 2.00

Allerdale, Copeland, Eden Locality Total

Current 0.89 0 0 6 9.47 7.91 0.32 6 1 0 0 0 0 0 0 1 32.59

Proposed 0 0 0 6 0 19.5 2 0 0 2 0 0 0 0 0 1 30.5

Change -0.89 0 0 0 -9.47 11.59 1.68 -6 -1 2 0 0 0 0 0 0 -2.09 0.00

See handout and E-version on Employee Information Website

• Net Reduction from 108.17 FTE to 85.5 FTE (22.67 FTE reduction)

• Removal of 18.83 FTE vacancies / VRs

• 3.84 ‘in post’ FTE reduction – potentially ‘at risk’

Page 22: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

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Proposed establishment - FTE by Locality

Service Area

(FTE)

Grade 4 Office

Assistant

Grade 6 Administrator

Grade 6 Building

Assistant

Grade 9 Team Leader

Grade 15 Resource

Manager

Allerdale 3.0 7.0

1.0

1.0

1.0 Copeland 1.0 1.5

Eden 2.0 11 1.0 1.0

South Lakes 1.0 9.0 1.0 1.0

1.0 Barrow 3.0 5.0 1.0 1.0

Carlisle 5.0 22.0 2.0 2.0 1.0

County Totals 15.0 55.5 6.0 6.0 3.0

85.5 FTE

Page 23: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

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Reshaping Process Engagement Period

8th March 2016 –

20th April 2016

Review and Decision

21st April 2016 –

6th May 2016

VR Window

8th - 22nd March 2016

Assimilation & VR

Approval

w/c 9th May 2016

Vacancy Preference

Process

16th – 27th May 2016

Final Outcomes

End June 2016

Page 24: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

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Reshaping Process Engagement Period

8th March 2016 –

20th April 2016

Page 25: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

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Engagement • 6 week engagement period

• Face to Face Meetings:

First – 3rd March, 9.30 – 11.00, Council Chamber, County Offices, Kendal.

– 3rd March, 3.00 – 4.30, Community Room, Penrith Fire HQ

– 4th March, 9.30 – 11.00, Library Room, St. Michael’s Church, Workington.

– 7th March, 10.00 – 11.30, Conf Room 2 & 3, Craven House, Barrow.

– 8th March, 9.30 – 11.00, Scafell Pike Mtg Room, Parkhouse, Carlisle.

– 8th March, 1.00 – 2.30, Grand Jury Room, The Courts, Carlisle.

Mid-point – w/c 21st March 2016, times and venues to be confirmed.

Final – w/c 9th May 2016, times and venues to be confirmed.

• Opportunity of 1:1s with management on request

• Employee Information Website

– for all reshaping documents and FAQs

– FAQs regularly updated

• Website facility

– to ask questions and provide comments on the proposals

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Reshaping Process Engagement Period

8th March 2016 –

20th April 2016

VR Applications

8th - 22nd March 2016

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Voluntary Redundancy

• Commitment to reduce staff by voluntary means wherever possible

• VR applications invited for 2 week period: 8 March – 22 March

• VR applications important as could influence review & decision phases

• VR process and FAQs included on the Employee Information Website

– Apply by raising a Service Centre Portal ticket

– Ensures all applications are effectively processed and tracked

– Applications considered by the Business Manager and Assistant Director

– Final approval by Corporate Director – Environment & Community Services

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Reshaping Process Engagement Period

8th March 2016 –

20th April 2016

Review and Decision

21st April 2016 –

6th May 2016

VR Window

8th - 22nd March 2016

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Review & Decision

• All feedback and alternative proposals will be considered as part of the

review & decision process

• Final decisions expected to be confirmed within the 2 week period

• Final meeting to be scheduled for w/c 9th May 2016

• If extension needed beyond 2 weeks as a result of significant issues

raised, then all staff will be notified as early as possible, with an

explanation for why.

Page 30: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

Serving the people of Cumbria

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Reshaping Process Engagement Period

8th March 2016 –

20th April 2016

Review and Decision

21st April 2016 –

6th May 2016

VR Window

8th - 22nd March 2016

Assimilation & VR

Approval

w/c 9th May 2016

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Assimilation & VR Approval • Assimilation process will compare old and new roles to determine where direct appointments

can be made

• Roles must be same grade and 75% match against each assimilation criteria. Where it is

identified that there are more people than posts, a competitive interview process will take

place

• Employees not assimilated to posts confirmed as ‘at risk’ of redundancy and are able to

apply for vacant posts through the vacancy preference process

• All employees in scope will receive a personalised letter confirming the outcome of the

process from w/c 9th May 2016:

VR outcome

Confirmation of assimilation

Confirmation of VPP

• All letters personalised and issued via the Service Centre

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Reshaping Process Engagement Period

8th March 2016 –

20th April 2016

Review and Decision

21st April 2016 –

6th May 2016

8th - 22nd March

2016

VR Window

Assimilation & VR

Approval

w/c 9th May 2016

Vacancy Preference

Process

16th – 27th May 2016

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Vacancy Preference Process

• Process will run from 16th – 27th May 2016

• Ability to apply for:

– up to 3 posts;

– at any grade

• Posts that can be applied for through vacancy preference process

confirmed in individualised letters

• Letters contain links to make an application

• Maximum character limit for applications

• 1 interview where possible

• Interview dates confirmed asap

Page 34: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

Serving the people of Cumbria

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Reshaping Process Engagement Period

8th March 2016 –

20th April 2016

Review and Decision

21st April 2016 –

6th May 2016

VR Window

8th - 22nd March 2016

Assimilation & VR

Approval

w/c 9th May 2016

Vacancy Preference

Process

16th – 27th May 2016

Final Outcomes

End June 2016

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Final Outcomes

• Outcome letters issued by end June 2016

• Remaining vacancies advertised internally

• For employees who have not secured a post:

Alternative employment support

Meetings with the Business Manager or relevant Senior Manager

to discuss other options

Notice of redundancy issued as a last resort

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Serving the people of Cumbria

Do not use fonts other than Arial for your presentations

Support and Advice

• Both face-to-face and website

• Engagement period

• People Management support

• Learning & Development service

• Trade Union representatives

• Pensions Service

• Employee Information Website

Page 37: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

Serving the people of Cumbria

Do not use fonts other than Arial for your presentations

Employee Information Website

Page 38: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

Serving the people of Cumbria

Do not use fonts other than Arial for your presentations

Page 39: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

Serving the people of Cumbria

Do not use fonts other than Arial for your presentations

Page 40: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

Serving the people of Cumbria

Do not use fonts other than Arial for your presentations

Page 41: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

Serving the people of Cumbria

Do not use fonts other than Arial for your presentations

Page 42: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

Serving the people of Cumbria

Do not use fonts other than Arial for your presentations

Next steps

• Statement of change, role profiles and structure proposal

(including where capacity may change) all available on

Employee Information Website

• FAQs will be regularly updated on Employee Information

Website

• Welcome any feedback and alternative proposals for

consideration

Page 43: Engagement Session ECS - Cumbria...CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC - Grade 07 CCC - Grade 09 CCC - Grade 11 CCC - Grade 12 Grand Total Directorate 2.0

Serving the people of Cumbria

Do not use fonts other than Arial for your presentations

Discussion & Questions?


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