Download ppt - Cub Scout Day Camp Adult Leader Orientation National Pike District

Cub Scout Day Camp Adult Leader Orientation

National Pike District

Cub Scout Day Camp Orientation 2

Why are we here?

Cub Scout Day Camp

Howard County Fairgrounds

Sunday 18 June – Saturday 24 June

7:30 AM – 4:00 PM


Orientation Schedule

Opening Ceremony 9:00

Adult Leader Orientation I “Who” 9:05 – 9:10

Adult Leader Orientation II “When & Where” 9:10 – 9:35

Q&A, Quiz and Break 9:35 – 9:50

Adult Leader Orientation III “What” 9:50 – 10:15


Adult Leader Orientation IV “How & Why” 10:30 – 10:55


Adult Leader Orientation V More “How & Why” 11:10 – 11:35

Q&A 11:35 – 11:50

Herding Boys 11:50 – 12:00

Closing 12:00

Camp Tour After Closing


Want to finish more quickly and go home?

Please write down your questions.

We will answer them during the Q&A.


Adult Leader Orientation I “Who”

StaffPlans and runs Activity Stations

Den LeadersAny adult in a Day Camp Den

Station VolunteersHelping hands at Activity Stations

Youth Corps VolunteersNon-adult volunteers at Camp

Cub ScoutsWhy we’re here

Jr. CampersFrom the Corral to the A/C


Day Camp Volunteer Staff and Station Leaders

Roger Demaree, Marty Hays, Brian Gingras ArcheryAlan Vecchiarello, Geoffrey Macdonald BBsEd Ziegler FingerburningJack Butler Scout SkillsDon Campbell ScienceNisa Popper ShowmanTrisha Bell SportsBarbara Mansfield Water GamesEvelyn Mogren WhittlingSteve Thomas, Wrist RocketsDr. Jim Milman, Regina McGuire Health & SafetySteve Lee, Frank Dwyer Physical PlantCarol Knister AdministrationTodd Coffelt Program DirectorSean Eubanks Director


Staff Reporting

• Sign in at Admin no later than 7:30 AM

– Staff?• Anyone planning and running a Station or holding an

Admin position

• Polo Shirts

– Camp Admin?• Where is that?

• Where the coffee is!

• Morning Staff Meeting at 7:40 at Admin– Daily news & alerts

– Radios


Den Leader & Volunteer Reporting

• Report to your Den or Station no later than 7:40 AM each morning– Den Area?

– Station?

– Why so early?

• Morning Den Leader Meeting will be held at 7:45 AM– Send one person from your Tribe

– Appoint another adult to sign in and watch your kids

– Report back to the other Den Leaders• Daily Themes, News and Alerts

• Special Events


Youth Corps Volunteer Reporting

• Monday morning only!– Orientation meeting

• Report to the Youth Corps area

• Get assigned to a Patrol

• Elect a Patrol Leader

• Fill the Duty Roster

• Tuesday through Friday– Sign in at your Patrol area no later than 7:55

– Report to your Supervisor at your Station or Den• With a buddy

– Buddy?


Camp Map

Jr. Camper & Scout Drop Off

WristRockets

AdultVolunteer &

ScoutParking

Staff &5Day

Parking

To MD 32

CampAdministration

Parade Ground

You are here

5 DayDen

Leaders& StaffONLY


Parking ArrangementsStaff & 5 Day Den Leaders

• Parking across the street from Admin and uphill of the

Snack Bar


Wrist Rockets

Adult Volunteer &

Scout Parking

Staff & 5Day

Parking

To MD 32

Camp Administration

Parade Ground

You are here

5 Day Den

Leaders & Staff ONLY


Parking ArrangementsNon Staff Volunteers, Non Den Leaders, &Visitors

• Parking for Adult Leaders and Scouts is on the hill outside of the Rear Gate


Wrist Rockets

Adult Volunteer &

Scout Parking

Staff & 5Day

Parking

To MD 32

Camp Administration

Parade Ground

You are here

5 Day Den

Leaders & Staff ONLY


Morning Check In

• Park in the appropriate area

• Walk to Main Exhibition Hall

• SIGN IN Jr. Campers to an adult at the Corral

• SIGN IN Cub Scouts to an adult at their Den

• Take Medicines to Health Station at Admin

• SIGN IN yourself at your Den or Station

– DO NOT leave kids unattended

• SEND your Youth Corps Volunteers to their Patrol area

– They SIGN IN themselves

– They report to their Assignment Supervisor


Contact Information

CAMP LATE OR ABSENTEE HOTLINE

443-285-9387


Additional Contact Info

Camp Director:

Sean Eubanks 443-285-9387

Program Director:

Todd Coffelt 443-285-9387

Health & Safety Officers:

Regina McGuire 443-285-9387 (During Camp)

Dr. Milman


Q&A, Quiz & Break

Answers about material just covered

A brief quiz

A 5 minute break


What Cub Scouts & Junior Campers Should Bring

• Backpack or book bag containing:– Sunscreen – SPF 30 minimum

– Extra Pair of Socks

– Food that does not need refrigeration.• Morning Snack

• Lunch in appropriate bag with name on it

– Drinks• Recyclable plastic bottles (for lunch only) or Juice Cartons –

unopened

– No sodas, carbonated or caffeinated drinks for kids– NO GLASS BOTTLES AND NO RESEALABLE WATER

BOTTLES!


What Cub Scouts & Junior Campers Should Wear

• SUNSCREEN!

• Hat – Day Camp Supplied or Alternate

• Name Tag/ Bead Badge (supplied by camp)

• Day Camp Uniform Shirt or– Class “A” uniform

• Shorts or swim trunks

• Old Closed Toe Shoes– No sandals, ‘Swim Shoes’ or closed toe sandals

– They will get very wet and dirty


Optional Items for Camp

• Sit upons/ blankets/ cushions for Den area

• Moist Towelettes – At Least 3 per day

• Poncho/Raincoat

• Insect Repellant

• Minimal money for Trading Post (less than $2.00)


Items Forbidden at Camp

• Knives– Scouts will lose a corner of their Whittlin’ Chip if they have one

• Weapons• Flammable materials• Alcohol or drugs• Electronic devices

– Games (PSP’s, Gameboys, etc.)– Music players (Radios, iPods, CD Players, etc.)– Communications (Cell phones, Treo’s, or other IM devices)

• Resealable water containers (water bottles, camelbacks, etc)• Camp Chairs for boys in Dens• Books, magazines, newspapers (except during lunch)• Bad Attitudes


What Adults & Youth Corps Should Wear

• SUNSCREEN!• Hat

– Day Camp hat or Alternate

• Name Tag (supplied by camp)• Day Camp Uniform Shirt or

– Class “A” uniform

• Shorts or swim trunks• Old Closed Toe Shoes

– No sandals, ‘Swim Shoes’ or closed toe sandals– They will get very wet and dirty

NOTE: Please dress ‘modestly’ and appropriately


What Adults Should Bring or Contribute

Ask your Scouts’ parents to contribute these items:

• Wagon

• Blankets, rugs or cushions to sit upon on floor

• Cooler (for lunches/drinks)

• Folding Chairs for Adult Leaders (boys sit on the floor)– NOTE: No chairs for boys!!

• Miscellaneous: pencils, permanent marker, paper

• No noisemakers, musical instruments, etc.!!

• Things to decorate flag

• Cardboard/Construction Paper for Crafts

• Glue, Scissors, colored pencils, color string, etc.


Den Area

• Gathering Space in morning– Scouts signed in to an adult here

– Sign in sheets turned in at Opening Ceremonies

• Gathering Space for Lunch– Leave food and drinks here in cooler

• Gathering Space in the afternoon– Scouts signed out only to approved adults

– Sign out sheets and unclaimed Scouts sent to Admin after 4:00 PM

• Holds your Den Box – Hats, name tags and Lore Cards stay in box at the end of each day.

• Side by Side with Members of your Tribe– Introduce yourself and ask these folks for help when needed.


Den Box contains

• Administrative Stuff

– Clipboard

– Den Roster

– Den Daily Schedule

– Sign In Sheet

– Sign out sheets Distributed Daily

– Special Information Sheets

• Pencils

• Paper

• Activity Books

• Name Tags

• Den Flag Material

• Poles and Rings


Den Flag

• Day Camp provides a flag

• Den must decorate flag and add den number– Incorporate fantasy theme

– Should include your Tribe and Den name and Boy’s names

– Look around for materials that you can use to decorate the den flag

– Ask parents to contribute scrap fabric, pens, markers, etc.


Adult Leader Responsibilities

• YOUR JOB:– Set A GOOD EXAMPLE

• Smile

• Be Courteous

– Supervise the Boys in your den

– Help at every station

– Provide a good example for your boys in your den

– Ensure appropriate supervision for boys throughout the day

– Help the boys figure out riddles and scavenger hunts

• YOUR GOAL:– Provide a safe and fun experience for all of the boys at Camp


Adult Leaders Need To

• Set a GOOD EXAMPLE

• Attend the Morning Meeting

• Know the day’s theme and Special Activities

– Info provided at Morning Gathering each day

– Info provided in daily schedule

• Review Den information each morning

• Control their Den

– by themselves or with the aid of Staff and Station Managers


Adult Leader Responsibilities

Please accomplish the following every day:• HAVE FUN WITH YOUR DEN OF BOYS

• Make sure boys are signed in each morning by an adult– Turn in the sheet EVERY DAY at Opening Ceremonies

• Make sure all boys are signed out ONLY to someone approved to pick them up.– Your sign out sheet will list approved persons

– Anyone not on the list must be sent to Admin

– TURN IN your sign out sheet to admin before you leave Camp

• Make sure boys go everywhere with a buddywith a buddy AND that they

return with their buddywith their buddy anytime they are away from your Den.


Adult Leader Responsibilities - MONDAY

• Distribute Day Camp Shirts and Hats

• Mark names on Hats, Shirts, and Lore Cards– These STAY IN THE DEN BOX each night.

• Collect money for Family Camping Thursday

• Collect money for Webelos II Wednesday

• Assign Daily Duties and Buddies– Keeps order in the Den and reduces whining and bickering

– Rotating Buddy assignments introduces boys from different Packs


Adult Leader Responsibilities - MONDAY

• Have boys begin to decorate their Den Flag – Bring stuff to help decorate their flag and make your den flag unique

– Include the DEN NUMBER, DEN NAME and the BOY’S NAMES

• Begin to write the Den Cheer with the boys– Include your Den Number and Name in the cheer

– Have your Den Aides & other Adults help you write enough copies of cheer/song for each boy to learn • - YOUR DEN CHEER GETS SUNG AT EVERY STATION TO GAIN

ENTRANCE

• Have Den Boys listen carefully at Archery, BB, and Sling Shot Range Orientations– Kids who don’t follow the rules can be thrown off the Range


Adult Leader Responsibilities Tues - Fri

Special Items for Tuesday through Friday

• Monday & Tuesday - Get your Den's Picture taken

with all boys and all Den Aides and Adult Volunteers

• Tuesday - WebII’s practice Skits for Web II Campfire

• Monday -Friday - Scavenger Hunts, Opening

Ceremonies, Lunchtime Grace and other special

chances to earn awards


Sample Den Schedule

Monday - 7 Periods of 40 minutes each

Tues-Thur - 6 Periods of 50 minutes each w/10 min AM & PM Camp break time

Mon Tues- Thur

8:00 8:45 Den Time 8:00 8:10 Opening

8:50 9:05 Opening 8:15 9:00 1

9:10 9:50 1 9:05 9:50 2

9:55 10:35 2 10 min Break

10:40 11:20 3 10:00 10:45 3

11:25 12:05 Lunch 10:50 11:35 4

12:10 12:50 4 11:35 12:35 Lunch

12:55 13:35 5 12:40 13:25 5

13:40 14:20 6 10 min Break

14:25 15:05 7 13:35 14:10 6

15:10 15:25 Closing 14:15 15:00 7

15:30 Sign out 15:05 15:25 Closing

15:30 Sign out


Camp Safety & Security

• Daily Sign In AM– Adults & Kids

– Turned in at Opening Ceremonies

• Daily Sign Out– Kids Signed out ONLY to the names on sheet

• You have the right to ask for an ID

– Turned in to Admin before leaving

• Special Concerns Sheet– Emotional issues, Physical issues, Allergies, etc.

• Youth Corps Den/Station Sign In Sheet


Camp Security

• Paperwork:– Lots of it!

– If we do not have paperwork on the person or child, then they do not belong at the camp

– Camp Staff need to know who is on premises at all times

– Camp Staff need to know where everyone is at all times

The reason for all this paperwork is simply

Safety!!


Q&A, Quiz & Break


A brief quiz

A 5 minute break


Day Camp Etiquette

• Opening/Closing Ceremonies

• Flag Etiquette

• Camp Etiquette

• Station Etiquette

• Den Etiquette

Know Your Day Camp Staff!!


Opening/Closing Ceremonies

• Be in place 5-10 minutes before ceremony begins– Please do not march in once the ceremony begins!

• Opening Ceremonies:– Held on the Flag Grounds at 8:00 AM

• EXCEPTION: June 19 - Monday – ________AM

– Line up by dens– After flag raising, camp announcements will be presented

• Closing Ceremonies:– Be on the Flag Grounds at 3:00 PM– Line up by dens– Camp (the “A” word) will be given at 3:05 PM– Lower the flag at 3:15 PM– Camp dismissed from Main Hall at 3:20 PM


Flag Etiquette

• The Den Flag is a symbol of the den– Dens will be given their “Respect for the Flag” Ribbon on

Monday, but they can LOSE it for poor behavior and lack of respect

• Carry the flag high

• Do not let it touch the ground

• Do not poke other Scouts with flag pole

• Den members march behind the flag when moving from station to station in Day Camp

• Line up behind flag, quietly, when at:– Archery Range

– BB Range

– Every camp station


Camp Etiquette

• No food or drinks on the Flag Grounds

• Dens should travel together in formation from station

to station

• Smile!!

• Smile Some More!!


Station Etiquette

• Every camp station should be entered with– Den Cheer

– “Hello, Mr/Ms/Mrs XXX” (staff member name)

• Every camp station should be left with a loud “Thank You”

• Move from station to station in an orderly manner using the buddy system– The Main Exhibition Hall is congested during station changes

– Don’t lose Scouts during station transition

• Do not run in Camp!– Pavement is uneven

– Other tripping hazards

– No kicking or throwing stones (or other objects)


Den Etiquette

• Camp hats must be worn at all times when outside• No boys are to ride in any wagon (see what to bring)

• Den time is scheduled during the day to work on the den cheer, song/skit, eat lunch, and rest

• Boys should remain in the den area– No wandering around. Boys should be in sight and within

reach of your voice

– Use buddy system if going to bathroom/water station/trading post

• Please be considerate of neighboring dens


Camp Cleanliness

• “A Scout always leaves an area better than he found it”

• Clean up Den Area during and at end of the day

• Don’t make litter

• Pick up trash as you walk the grounds

• Recycle any disposable containers in the appropriate bins


Camp Security

• Everyone authorized to be at Day Camp must have a name tag– Name tags must be displayed at all times while at Day Camp

– Name tags must be visible to Day Camp staff

• Anyone without a name tag will be approached by two adults and asked to state their business– They will be escorted to the Administration

– If they refuse, do not argue or fight with them

– Notify the Camp Director immediately

– Keep them in sight until Day Camp staff member arrives


Entering/Leaving Camp

• Boys and Jr. Campers may be:– Signed-In for Day Camp beginning at 7:45 AM

• If you must arrive early, sign your child into Admin

– Signed-Out from Day Camp beginning at 3:25 PM– Kids dropped at door can be sent home if not properly signed in

• Dismissal from Day Camp is at the Den Area– Authorized Adult must check in with the Den Leader– Parents must sign out Jr. Campers

• Den Leaders must turn in Sign-In sheets at Opening Ceremonies

• Den Leaders must turn in Sign-Out Sheets to Admin before leaving Camp.– Admin can watch boys whose parents have not arrived by 4:00


Child Accountability Procedures

• If a registered Cub Scout, Jr. Camper, or Youth Corps volunteer will not be at Day Camp, you must call – 443-285-9387

– State individual’s name, position or den number

• Den Leaders and Jr. Campers monitors will turn in a check-in sheet at the stage before Opening Ceremonies– Exception: Monday by 8:40 AM

• Youth Corps Volunteers must sign in each morning and out each afternoon at their patrol area

• Station Volunteers must check in with their Station Manager each day

• If any child or Station Volunteer does not check in, the Day Camp staff will contact the adults on the Day Camp Registration Form


Arriving Late / Leaving Early

• Please leave a message on the Camp Hotline– 443-285-9387

• Late Arrivals / Early Dismissals– EVERYONE arriving late or leaving early must sign in/sign out at Admin

– An Authorized Adult (18 years or older) must check in with Admin before

signing a boy into or removing a boy from Day Camp

• Verified against Transportation Release Form

• VISITORS (Including One Day Volunteers)– ALL VISITORS must sign in and sign out of Day Camp at Administration


Camp Safety

• The safety of our Cub Scouts is the most important goal that we have

• Buddy System:– Whenever a boy leaves the den during the day, he must be

accompanied by a buddy

– Den Leaders assign buddies during the first day of camp

– Boys found without buddies will be escorted to Camp Administraion by a staff member

– Junior Campers will also use the buddy system


Q&A, Quiz & Break


A brief quiz

A 5 minute break


First Aid and Health

• The First Aid Station is located in the Main Exhibition Hall

• The First Aid Station is operated by a Pediatrician an a Nurse Practioner

• All medical forms will be on file at the First Aid Station

• Medicines must be dropped off at the First Aid Station

• Designated vehicle for emergency transportation will be parked near the Main Exhibition Hall

• Directions to Howard County General Hospital are posted in the vehicle


Injuries or Health Crisis

• If a child suffers an injury or health crisis, the Day Camp Staff at the station will be notified immediately

• Day Camp Staff will notify the First Aid station and the Camp Director Station

• If we have to close a station, those dens at that station will go back to the Den Areas

• The Camp Nurse will decide what action to take

• First Aid is administered by the Camp Nurse– In life-threatening emergencies, the Day Camp Staff may

administer immediate first aid


Rain/Storm Procedures

• It is likely that it will rain/storm during Day Camp

• Activities will continue during light drizzle or rain– Carry your ponchos in the den wagon

• During Heavy Rain/Storm/Lightning:– Two (2) air horn blasts will be sounded over camp

loudspeakers

– Move immediately to the Main Exhibition Hall

– Camp Director will indicate ‘all clear’ status and resumption of activities

• If sudden storm/lightning:• Seek shelter under Camp Station canopies (grounded)

• Do not touch the metal poles


Camp Security

• Day Camp Staff members are identified by their shirts

• Cub Scouts must wear a current Day Camp shirt– Must be worn at all times

– Class “A” uniforms may be worn instead

• Jr. Campers must wear a current Day Camp Shirt

• Den Chief, Den Aides, and Youth Volunteers must wear an appropriate Day Camp shirt

• Adult Den Leaders and Adult Volunteers must wear a current Day Camp T-shirt or Class “A” uniform


Lost Child/Emergency Procedures

• Emergency Procedure Notification:– 3 Blasts of Air Horn over loudspeakers

• Den Leaders must tally their boys on arrival at each station

• If a Cub Scout is unaccounted for, immediately contact the Day Camp staff at that station

• The staff will immediately contact the Camp Director’s Station

• Backtrack Procedure:– Staff, not Adult Den Leader, will try to backtrack from the station to

previous activity to attempt to locate unaccounted child

– Adult Den Leaders must stay with the Den

– If this fails, then Camp Director will implement ‘Lost Child’ procedure



• If ‘Lost Child’ procedure is implemented, everyone will be called back to the Main Exhibition Hall Den Areas or Jr. Camper Building– Trading Post will be closed

– All Day Camp stations will be closed immediately

– All Main Exhibition Hall entrance doors will be closed except the main entrance doors

• Den Leader must tally the boys by name on a sheet of paper and turn it in to the Camp Director– No Cub Scout will leave the Den Area except to use the bathroom (w/

buddy)

– Cub Scouts must leave by Main Entrance for bathroom



• Adults will be stationed at every exit from the Main Exhibition Hall

• Two adults will be stationed at the bathroom

• Day Camp staff and selected individuals will implement the search procedure

• If everyone is accounted for, Camp Director will reopen the Day Camp

• If a Cub Scout or a Jr. Camper is unaccounted for after the search procedure, the Howard County Police will be notified– All individuals will remain in Den Areas or Jr. Camper Building

– Baltimore Area Council Scout Executive will be notified

– Unaccounted child’s parents will be notified

• An emergency drill will occur during the week


Fatality

• Day Camp staff is notified immediately

• Witnesses will be segregated - individually

• Everyone else returns to the Den Areas or the Jr. Camper Building

• Day Camp will be closed– Day Camp staff will start notification of parents according to Camp Registration

Forms

• The following will be notified:– Baltimore Area Council Scout Executive

– Howard County Police

– Parents

• Official BSA procedures will be implemented

• While on the Howard County Fairgrounds, no one is allowed to talk to the media


Beads

• Beads will be given out at each station each day to recognize completion of an activity

• Beads are to be threaded on shoelaces and worn with name tag

• Special beads may be given out by:– Camp Staff

– Camp Director

– Program Director

• Special beads can be given out for:– Good Turns

– Participation in Camp Ceremonies


Awards

Ribbons can be earned by Dens but, can also be taken away!.

Ribbon Behavior: Administration awards Ribbon Color for flagpoles:

Monday -Respect for Flag - given 1st day to all dens (1)Red, White, and Blue

Tuesday -Cleanliness - clean den area and bring in trash (1)Green

Wednesday-Cheerful - Den Cheer and Greeting for bead(1)Yellow

Thursday-Resourcefulness - Egg shoot (1)Red

Friday-Patience - BB’s waiting (1)Purple

Honesty-Per incident (?)Blue

Reverence -Each day before Lunch (5)White

Courtesy-On time for Opening Ceremonies (5)Orange


Trading Post

• Refreshments will be available at the Trading Post– Located near Admin in the Main Exhibition Hall

– Trading Post hours will be posted

• Cub Scouts travel to/from the Trading Post with their buddy

• Form an orderly line at the Trading Post


Day Camp Setup/Teardown

• Setup: Saturday, June 17th and Sunday June 18th

– Day Camp Staff would appreciate any help that you can provide

– There’s lots to do that day (Fill Den Boxes, Set up Admin, Set up Stations, Set up Shooting Sports)

– Retrieve Camp Materials from Eldersburg storage

– Retrieve Camp materials from Cupertino

• Teardown: Friday, June 23rd and Saturday, June 24th

• Day Camp staff would appreciate any help that you can provide– There’s lots to do these days

– Some tear down while boys are in closing ceremonies

– Return Camp Materials to Eldersburg storage

– Return Camp materials to Cupertino


Achievements Completed

• We will supply each boy a Deostand Lore Card to record their

achievements at Camp

• New Cards will be available to replace lost Cards, but lost Cards

are the responsibility of the Scout.

• Parents are responsible for signing achievements of Wolf/Bear

Scouts (as Akela)

• Webelos Den Leaders are responsible for signing for activity pins

• It is the parent’s responsibility to work with the boys to determine

what they have accomplished!


Questions

?


Smile!!!

Have a Great

Day Camp

!