Download pdf - Cub Scout and Webelos Camp Leader’s Guide 2018 · 2018-02-16 · Cub Scout and Webelos Camp Leader’s Guide 2018 ... current printing of the BSA Annual Health and Medical Record,

Cub Scout and Webelos Camp Leader’s Guide

2018

CUB WORLD

Woodfield Scout Preservation

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JAMBO to All Cub and Webelos Safari Leaders, Cub World at Woodfield Scout Preservation is ready for the arrival of Wolves, Bears, Webelos and Arrow of Light Scouts this summer! Old North State Council’s Cub World is our unique Cub Scout Camp especially designed for your Cubs to have an exciting camping adventure. This summer, our theme will take us all on a SAFARI TREK! This Leader’s Guide has been created to help YOU plan a successful summer camping experience. Please take time to read this guide completely as there are many BSA standards and Old North State guidelines that we all will adhere to at camp. Our goal is to ensure that each Scout experiences a safe, exciting, fun and memorable summer camp. Your leadership will have an important part in this. Woodfield Scout Preservation has been recognized every year by the National Camp Assessment Program as a National Accredited Scout Camp. Our staff is enthusiastic, skilled and very dedicated to create an adventure to last our Cub Scouts a lifetime! Please feel free to contact me if you have any questions concerning our program, guidelines or facilities at camp. On behalf of the Old North State Council, and the Summer Camp Staff at Cub World at Woodfield Scout Preservation, we look forward to seeing you at camp! Yours In Scouting, Janet Mintz Camp Director [email protected]

2018 Camp Sessions Session 1 June 17 - 20 Session 2 June 24 - 27 Session 3 July 1 - 4 Session 4 July 8 - 11

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OLD NORTH STATE COUNCIL’S

CUB WORLD MISSION

To provide a premier and safe Cub Scout Camping experience for our youth through a quality program combining both fun and education; to introduce Cub

Scouts and their families to outdoor skills, and to cultivate an adventurous spirit in our youth that inspires character development and builds strong life values.

Woodfield Scout Preservation is a Nationally-Accredited Camp

Woodfield Scout Preservation is for all Scouts. Participation in the programs and activities are open to every Scout regardless of race, color, creed, or national origin. We want everyone to be able to enjoy our beautiful facility.

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CONTENTS Preparing for Camp ………………………………………………………………… 4 Camp Fees …………………………………………………………………………. 6 What to Bring to Camp …………………………………………………………….. 7 When You Arrive …………………………………………………………………… 8 When You Depart …………………………………………………………………… 9 General Information ………………………………………………………………… 10 Tent Damage Policy ………………………………………………………………… 16 Cub Resident Program (Wolves and Bears) ………………………………………… 17 Cub Resident Daily Schedule ………………………………………………………. 19 Webelos Morning Program …………………………………………………………. 20 Arrow of Light Morning Program ………………………………………………….. 21 Webelos and Arrow of Light Afternoon Program ………………………………….. 22 Webelos Daily Schedule …………………………………………………………….. 23 Arrow of Light Daily Schedule ……………………………………………………… 24

IMPORTANT CAMP FORMS Unit Leader Medication Responsibility Form ………………………………………. 25 Medication Administration Worksheet ……………………………………………… 26 Camper Deposit Form ………………………………………………………………. 27 Honor Pack Award ………………………………………………………………….. 28 Daily Campsite Evaluation …………………………………………………………. 29 Security Policy of the ONSC and Woodfield Scout Preservation ………………….. 30 Early Release Form ………………………………………………………………… 31 Pack Roster ………………………………………………………………………… 32 WEBELOS Advancement Form …………………………………………………… 33 ARROW OF LIGHT Advancement Form …………………………………………. 34 Campership Guidelines …………………………………………………………….. 35 Application for Campership ……………………………………………………….. 36 T-Shirt Pre-Order form WOLVES and BEARS ONLY ……………………………. 37 T-Shirt Pre-Order form ALL WEBELOS, AOL AND LEADERS ……..…………. 38 Directions to Woodfield …………………………………………………………….. 39

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PREPARE FOR CUB RESIDENT AND WEBELOS CAMP Please use these pages as worksheets to check off planning and preparation items. NOW

❏ Plan to register your pack: a $50.00 non-refundable deposit will reserve your campsite. ❏ Promote camp within your pack or den: use mailings and ONSC website information. ❏ Secure leadership: refer to pages 1-2 of the Guide to Safe Scouting for leadership requirements.

January and February ❏ Start collecting fees. ❏ Tell all Scouts, adults and leaders to make appointments for annual physicals. ❏ Continue to promote camp within your pack or den. ❏ Encourage all leaders and parents to review the leader’s guide. ❏ ATTEND THE SUMMER CAMP KICKOFF ON SATURDAY, FEBRUARY 17TH, 2018. ❏ Register your pack: a $50.00 non-refundable deposit will reserve your campsite. ❏ Schedule Pre-Camp Physicals with the ONSC Clinic on Saturday, April 28th.

March and April ❏ Continue to promote camp within your pack or den. ❏ Deposit fees due April 13th: Cub Resident and Webelos need to pay half of camp fees. ❏ Camp Program Form(s): You may submit this form on or after February 17th and NO LATER

THAN April 13th. This form places your Scouts into the programs at camp. You may drop them off at the Scout Office. ❏ T-Shirt Pre-orders: Pre-order the camp t-shirt for your pack by May 4, 2018, to receive a

discounted price. See T-shirt order form in the FORMS section of this guide. ❏ Pre-Camp Swim Checks: Participate in a pre-camp swim test organized by the Council, or take

the Aquatics Supervision Swimming and Water Rescue Training to be able to complete this test with your own unit. REMEMBER that pre-camp swim checks will speed the check-in process when you arrive at camp this summer. All Scouts and leaders who participate in swimming and boating at camp must complete a swim test. Bring a copy of your swim test form with you to camp.

❏ Campership Application. Webelos who need financial assistance must complete a Campership Application and return it to the council service center before April 27th, 2018.

May ❏ Get Your Physicals: EVERY WEBELOS SCOUT AND WEBELOS ADULT LEADER MUST HAVE A BSA

ANNUAL HEALTH AND MEDICAL RECORD COMPLETED AND SIGNED BY A PARENT OR GUARDIAN AND AUTHORIZED MEDICAL PROFESSIONAL BEFORE COMING TO CAMP. WOLVES, BEARS AND ADULT LEADERS MUST HAVE PARTS A AND B COMPLETED. All medical forms are good for one year to the end of the calendar month, not the calendar day. To be sure you have the most current printing of the BSA Annual Health and Medical Record, download your form directly from the council website at www.bsaonsc.org. Current printing is 9/2014.

❏ Confirm Leadership: Make sure that your pack has all leadership, physicals and travel plans so that you arrive as a group at camp.

❏ Register Youth: Check to make sure all youth and adults are BSA registered. June & July

❏ Camp Fees. All camp fees are due one month prior to camp. Final payments must be made at the Council Office, as we are not planning to take any final payments at camp registration on Sunday.

❏ Things to bring to check-in:● Additional fees if applicable ● All receipts of payments

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● Three copies of your completed pack roster. Take one copy with you to the Health Lodge when going for health check-in.

● Completed and signed Annual Health and Medical Record (signed by parents and authorized medical professional). Have a second copy of each health form for the unit leader to keep in the campsite in the event the unit leader is taking responsibility for dispensing unit medications or if needed in case of an emergency visit to the emergency room. COMPLETED health forms may be turned in at the Scout office—at least 2 weeks prior to your session of camp—to facilitate medical check in at camp. (Optional)

Please share the contents of the Leader’s Guide with your other leaders and your parents. Refer them to the Council Website at www.bsaonsc.org for copies of the Cub Resident and Webelos Summer Camp Guide. If you have questions: Camp Director: Janet Mintz [email protected] 336-681-4723 Assistant Program Director: James Jordan [email protected] 336-545-5806

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Camper Fees Early Bird fee = half of full payment on or before April 13th

Cub Resident…………$ 80.00 Webelos………$ 90.00 (total feel is $135.00) (total fee is $180.00) Wolf/Bear first year special price includes t-shirt!

Standard fees (April 14th or later) Cub Resident………$145.00 Webelos………$200.00 Den Chiefs ………...$50.00 per session Cub Resident Leaders’ Fees Leader to Cub Ratio = 2 leaders to 4 Cubs 1-4 Cubs …………………………………….2 free adults 5-6 Cubs …………………………………….3 free adults 7-8 Cubs……………………………………..4 free adults 9 or more Cubs - Leaders Pay…………………… $70.00 Webelos Leaders Fees 1-5 Webelos ……………………………………….two (2) free adults 6-10 Webelos ……………………………………three (3) free adults 11-15 Webelos ……………………………………four (4) free adults 16-20 Webelos …………………………………….five (5) free adults One free leader per each three (3) additional Webelos exceeding 20. All extra adults are $100.00. All meals for guests are $5.00 per extra meal. Deposits Campsite Reservation (Non-Refundable) ……………$50.00 Camper deposits are due APRIL 13TH OLD NORTH STATE COUNCIL REFUND POLICY Unit deposits are non-refundable and do not count toward overall unit camp fees. Individual camper fees are non-refundable one week before the Scout is to attend camp. Individual camper fees may be transferred to another Scout in the pack. Refunds on council, district or OA events/activities will be made only if an adult calls 10 days before the event to the Scout Office to cancel that registration. The only exception to the policy will be the case of illness, accident, and/or death in the family and that cancellation must be called in no later than the day before the event. Regardless of time notification, a 5% cancellation fee applied for refunds.

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What to Bring to Camp Pack Equipment Den and pack flag, water containers for use in campsite fire rings, and other equipment you think you might need such as coolers, game equipment. Personal Equipment Each Cub Scout and Leader is responsible for his/her own personal gear. Remember that you will be in the outdoors. Expect bugs and critters of all kinds. A suggested checklist follows: 1 complete Scout uniform 2 bath towels 4 t-shirts 1 washcloth 2 pair extra shorts/pants shampoo 4 sets of underwear toothpaste/toothbrush 4 pairs of socks comb/brush 1 bandana soap and soap dish 1 sweater or jacket fishing pole and tackle 2 pairs shoes (NO open toes) flashlight 1 sleeping bag or 2 sheets/blankets insect repellent lotion 1 pillow and pillow case sunscreen, hat raincoat or poncho water bottle swim trunks aqua shoes

**Mosquito netting required for your cot if using camp tent** OPTIONAL: Cub Scout Handbook, camera, watch, pencil and paper, spending money for Trading Post ($20 - $30), camp chair All personal equipment and clothing should be properly marked with the name and pack number of the owner. Do not leave valuables lying around in the pack area. If campers choose to bring their own tents, they must meet or exceed fire retardant safety specifications. Leaders may benefit from an alarm clock. If bringing personal tents, you must provide and post a sign on your tent that says,

“NO FLAMES IN TENTS”

What NOT to bring to camp: bicycles or pets, flame burning equipment or materials of any type, sheath knives, electronic games, NO OPEN TOE SHOES!

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When You Arrive Check-in begins at 1:00 PM and runs through 2:00PM on the first day of every session. You should plan your arrival accordingly. DO NOT ARRIVE BEFORE 1:00 PM. Plan to arrive and check-in TOGETHER—AS A PACK. One leader from the unit will need to check-in at the camp office. During check-in and check-out days, only two vehicles per unit will be allowed in camp. The pack will be greeted by a camp staff guide on arrival at camp. One leader will go to headquarters building to check-in the pack. The camp staff guide and second leader will walk the Scouts to health check. The second leader will need to take all the health forms for the medical re-check, if they were not turned in at the Scout office prior to camp. This leader will give health forms to each individual Scout. REMEMBER THAT EVERY ADULT AND SCOUT MUST HAVE A HEALTH FORM SIGNED BY THE PARENT/GUARDIAN, AND AN AUTHORIZED HEALTHCARE PROVIDER(MD, DO, NP, PA). Wolves, Bears and adult leaders will need the health form parts A and B. PRE-CAMP HEALTH REVIEW: If you are able to turn your health forms in at the Scout office for pre-camp review, YOU WILL NOT HAVE TO GO TO MEDICAL RECHECK! Be sure to keep copies of each health form in the campsite if you are taking the responsibility for giving medications or providing basic first aid. Campsite: No one will be allowed to set up camp at the campsite until a pack leader and the camp staff guide have inspected the tents and tarps in that campsite. Two vehicles per unit can be loaded with equipment and unloaded at the campsite and returned promptly to the headquarters parking lot. All vehicles must be removed from campsites by 5PM on check-in day. SUNDAY CHECKLIST:

● 3 completed pack rosters—one goes with a leader to health check-in ● A copy of receipts for payments/ registration ● A copy of campership letters ● Additional leader/adult meal payments ● Any additional payment checks made out to Old North State Council

Camp Staff Guide (with pack leaders, Scouts, parents) at campsite

● Camp staff guide with unit leader will inspect tents and tarps ● Place gear in campsite ● Check-in (one leader at Headquarters Office)e—Webelos do not unpack yet — ● Webelos and leaders will change into swimsuits for swim test ● Camp staff guide takes unit to swim test and camp tour ● Wolves, Bears and adult partners will have an orientation on the dining hall porch at 4:30PM.

Camp tour includes ● Health Lodge ● Dining Hall (seating and waiter duty information) and trading post ● Flagpole/assembly area, placement for each unit/program areas ● Camp showers (check duty roster for cleaning schedule) ● Swimming pool/swim checks/hang buddy tags

Any Webelos or adult participating in swimming or boating is required to have a swim test. All buddy tags must be left in the designated area on the check-out board at the pool and lake. After the camp tour, the pack will return to the campsite, continue to unpack and set up camp. Each Scout and leader should change into Field Uniform for flag lowering, dinner, vespers and campfire. THERE WILL BE A MEETING WITH ONE PACK LEADER AND KEY STAFF AT 4:30 PM AT THE TRAINING CENTER.

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Check in at a Glance 1:00 - 2:00PM Arrive, medical check, swim tests, tour 4:30PM Leader’s Meeting at Training Center Cub Resident Orientation at Dining Hall porch 5:45PM Waiter’s Call to Dining Hall 6:00PM Flag Assembly 6:10PM Dinner 7:00PM Vespers in Chapel 8:00PM Opening Campfire 10:00PM Taps, lights out Check-out Departure for Webelos Units The following procedure should be followed for check-out to prepare your campsite for final inspection by your camp staff guide. NOTE: During all camp sessions, check out procedure will take place before closing campfire.

● Leader and staff guide will inspect tents and tarps for damage. ● Pack all personal gear; and double check so as not to leave anything. ● Tie down all tent flaps on all tents using bow knots only. ● Remove any pack itms off bulletin board—leaving camp schedule/emergency

procedures. ● Police the area for trash and set trash bags by the campsite entrance for pick up. ● Clean the bathroom and showers for their site. ● Two vehicles may be driven to the campsite to load the gear. Please refrain from

driving more than two vehicles to the campsite at a time! Camp passes will be assigned to each vehicle.

● Camp equipment should be returned to Camp Commissioner. ● Any camp equipment that is damaged or stolen must be replaced or paid for before

the pack checks out and leaves camp.

Departure for Wolves, Bears, Adult Partners The programs for Wolves and Bears will conclude with a celebration program on Tuesday at 5:00PM. Guidance will be given for these Cubs and their adult partners on Tuesday afternoon, when they will pack up to depart that evening by 6:00PM. A Scout is clean. Leave your campsite in better condition than you found it!

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GENERAL INFORMATION The Camp Environment Remember: Campers will be spending most of their time in the out of doors. Any camp environment will have bugs and critters of all kinds. Please be sure your campers and their parents understand that they will be sharing camp with critters such as red ants, black widows, snakes and ticks, to name a few; also poisonous plants. Be sure your campers and parents can identify them and know how to avoid them whenever possible. Do not disturb them. You are a visitor in their home and should be respectful of them. ID Bands All scouts, leaders and parents will be required to wear a camp ID band throughout their stay in camp. If a leader is being replaced by another leader during the week, the ID band should be transferred to the replacement leader. Leaders in Camp All units in camp must be under the leadership of two adults at all times. One adult must be a registered BSA leader, at least 21 years of age, and the other at least 18 years old. Adults may rotate with other parents or leaders; however, at least TWO qualified adults must remain in camp with the unit at all times. ALL ADULTS MUST BE TRAINED IN BSA YOUTH PROTECTION. There is a minimum of one leader per every five scouts, with two-deep leadership required for Webelos and Arrow of Light Scouts. Wolves and Bears have a minimum of one leader to two scouts ( however, two deep leadership required.). Your unit leaders and adults are in charge of your pack AT ALL TIMES and responsible for the discipline and organization of your pack. It is never the camp staff’s task to take over your role as a leader. Den Chiefs and Siblings If a pack has a den chief or sibling in camp, a $50.00 fee will be charged. Please be aware that the fee charged is for food and insurance; this does not include craft supplies used during the program sessions, which are for Cubs only. Please note that a den chief does NOT qualify as an adult leader to accompany the Cubs to each of their activity areas. Visitors Please make sure that all visitors sign-in at our Camp Headquarters building upon arrival and sign-out upon departure. All visitors will be given an ID band to be worn at all times while in camp. Visitors found in camp without an ID band will be asked to leave camp property. If the visitor plans to attend a camp meal, payment of $5.00 per meal is due at check-in, at the Headquarters building. All vehicles will remain in the parking lot. We encourage family members to attend our Wednesday evening closing campfire program at 7:30PM. Scouts with Special Needs Cub World at Woodfield Scout Preservation is committed to assisting all Scouts. If a Scout has a special need and requires special transportation, we will make reasonable accommodation to assist you. Please notify the Camp Director in writing by May 1st, so that the camp can begin to make preparations for the Scout’s arrival. While at camp, please check with the Camp Commissioner for further help.

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Scouts Leaving Camp Campers are not to leave camp during the camping period without the prior approval of their parent, unit leader and the camp director. With this approval, a Scout may leave the camp with a responsible adult who must sign-in and sign-out in Headquarters. Scouts leaving early or for part of the day must have an Early Release Form filled out. (See forms section) Leaders Leaving Camp Leaders who must leave camp for any reason must advise the camp office at the time of departure and return. A check-out sheet is available at Headquarters. Remember that leaders planning to alternate should wait until their replacement arrives before they leave to assure that the Scouts are well supervised AT ALL TIMES. The ID band should remain in camp with the leader who will be the replacement. Food Service Camp meals are provided to all registered participants, leaders and paid visitors. Any special foods must be supplied by the family. Special foods are the responsibility of the parents or unit leadership. Reasonable accommodation will be made to help leaders and parents ensure that campers with special dietary issues are having those needs met. In order to help dining hall and other staff identify campers with special dietary issues, those campers will receive orange bracelets through the health lodge at medical check-in. It is the responsibility of the leaders/parents to ensure that the camper is wearing the orange wristband at all times. The last camp meal served will be Wednesday dinner. Those staying until Thursday morning may purchase a continental style breakfast for an additional $5.00 per person. This fee is due when paying final camp fees, at least one month prior to your camp session. Emergency Procedures Woodfield Scout Preservation has an Emergency Action Plan that is put into effect when the need arises. Please follow any directions given by staff members should any of the emergency procedures be put into effect. Medical Services A staff member trained in first aid is on duty at the health lodge at all times. A physician is on call 24 hours a day and area hospitals and medical centers are close by. The camp emergency telephone number is 336-625-9944. Qualified, professional medical attention will be given to each person, if necessary. In the event of minor medical emergencies, a Scout leader will be asked to transport the patient to the local hospital in Asheboro, N.C. This allows the health officer(s) to remind in camp, should they be needed again. Every reasonable effort will be made to contact parents or guardians in the event of an emergency, so please fill out health forms completely prior to camp. If there is a leader or youth attending with your pack that has any type of special medical equipment, including, but not limited to, insulin pumps CPAP machines, oxygen, etc., please let the camp director know well in advance of coming to camp. In the case of a child, a parent should be with the child or a leader must have working knowledge of the equipment. If bringing a CPAP machine, you will need to bring your own heavy duty outdoor drop cord. Drop cords will not be provided by camp. Medications Handling For the safety of all at camp, all medications must be kept locked up. Medications may be turned in to the health lodge at medical check-in, in which case, they will be maintained and distributed through the health lodge.ALL MEDICATIONS SHOULD COME TO CAMP IN THEIR ORIGINAL CONTAINERS. If the unit leader is handling medications in the campsite, you must supply an appropriate, lockable container and medications must remain under the control and supervision of an

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adult. (Bubble packs for medicine storage are available at the Scout Office. Contact Nita Grubbs.) The only exceptions to this rule are for emergency medications, such as asthma inhalers or EpiPens. Other situations and circumstances should be brought to the attention of the health officer at check-in. Unit leaders taking responsibility for medications must sign a Unit Leader Medication Responsibility Form which is available at www.bsaonsc.org under the “Forms” tab. If possible, please have Scouts continue taking any medications taken during the school year until the end of summer camp. Please list only medications taken regularly and medications to be taken at camp on the health form. First Aid At Old North State Council camps, we take precautionary steps to keep our Scouts, leaders, parents and staff safe and healthy. Temperatures will be taken for all youth campers at camp during the health checks. Anyone with a temperature of 100F or greater will be sent home. All first aid treatment, requiring more than soap and water and a bandage, will be given at the Health Lodge by the camp Health Officer, except in the case of an emergency. Packs should have a first aid kit in their campsite for minor first aid issues. It is the duty of all leaders to see that injuries or illness, minor or serious, are reported to the Health Lodge. Cases of serious injury or illness should be reported to the Camp Director. It is important that all treatments other than minor scratches and the like take place at the health lodge, as we must keep a record of all cases treated. If a Scout becomes sick (cold, flu, virus, etc.), he will be sent home to prevent others from becoming sick. Dehydration Dehydration can be a very dangerous situation when at camp. Be sure that you and all of your campers are drinking lots of water and other fluids. When you get up in the morning, you are already slightly dehydrated, so drink a little extra first thing in the morning, as well as during the day. Be sure to eat well during meal times. Both fluids and eating a balanced diet are essential to helping prevent this heat related illness. General Cleanliness and Sanitation A Scout is clean. Showers and toilets are available to Scouts, parents and leaders. These facilities must be cleaned by the Scouts and their units while at camp. See the camp duty roster for the day that your campsite is responsible for cleaning the bathrooms and shower. It is best to spot clean after each use to prevent large cleaning time. Trash bags are provided and regular trash pick-ups will be made. Your pack can get additional cleaning supplies from the camp commissioner. Frequent hand washing and use of hand sanitizers are strongly encouraged to help prevent the spread of germs. Don’t let germs ruin your camp experience. Practice good hygiene. Sun Protection Exposure to the effects of the sun is a given at summer camp. With more than 3.5 million new cases of skin cancer diagnosed each year in the U.S., it is vital that all campers remember to use sun protection when out of doors at all times. Sun protection may be in the form of hats, clothing that covers the skin and sunglasses. Use sunscreen frequently and copiously. Sunscreens should have a SPF (sun protection factor) of 30 or higher. Use a broad spectrum sunscreen that protects against UVA and UVB rays. Sunscreen should be applied approximately every 2 hours, after swimming and more frequently if sweating. Take advantage of shaded areas when available. Remember, that sun protection should be used even on overcast days and that sun damage can occur from the sun’s rays when reflecting off of water or sand.

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Medical Forms Every camper, parent or adult leader and staff member must provide a completed BSA Health Form parts A,B,C if staying at camp for 72 hours. Part C is the form that requires a health care provider’s signature. You can download the forms at www.bsaonsc.org under the “Forms” tab. ONLY CURRENT BSA Annual Health and Medical Records will be accepted. To facilitate medical check-in at camp, completed health forms for your unit may be submitted to the Scout Office (at least 2 weeks) prior to your session of camp. All forms for the entire unit must be submitted at one time. Please be sure PRIOR to bringing them to the Scout office, that the forms are COMPLETE. Contact Nita Grubbs for more information at [email protected]. Any person, youth or adult, staying at Cub Resident/Webelos Camp and arriving without a completed health form with current medical record will be required to obtain this at his or her own expense. If an exam is not available, he or she will be sent home. All health forms Part C require an authorized healthcare provider’s signature, and for youth, a parent’s signature. Insurance The Old North State Council provides accident and sickness insurance for each person registered with the Boy Scouts of America or Learning for Life, attending summer camp activities, as well as other official Scouting events such as camporees, camping schools, trips, conferences, wood badge courses, cub day camps, meetings, etc. This plan pays the first $300.00 of covered medical expenses. When surgical treatment or hospital care is involved, benefits in excess of the first $300.00 will be payable only for covered expenses which are not recoverable under any other insurance policy. If no other collectible insurance is available, the non-duplication provision will not apply. The parents or guardian will receive an informational questionnaire from the council service center. This will help facilitate the procedures necessary for filing the insurance claim. Drug, Alcohol and Tobacco Use “It is the policy of the Boy Scouts of America that the use of alcoholic beverages and controlled substances is not permitted at encampments or activities on property owned and/or operated by the Boy Scouts of America, or at any activity involving participation of youth members.” Adult leaders should support the attitude that they, as well as youth, are better off without tobacco in any form and may not allow the use of tobacco products at any BSA activity involving youth participants. It is unacceptable for anyone to use or be under the influence of medical marijuana at or during any Scouting activity. (Guide to Safe Scouting, online version, 2017) Liquid fuels in Camp It is the policy of the Old North State Council to limit fuel in camp. Liquid fuel lanterns are restricted to adults. They are not allowed in tents under any circumstances. All other liquid fuels must be stored by the camp ranger and must be checked in with the camp director upon arrival. All liquid fuels will be kept under lock and key, and anyone using this fuel will be able to refuel daily as needed. No flames including candles are to be used inside tents. Campfires Campfires are permitted ONLY in the existing campfire rings. Please do NOT relocate any campfire ring or tarp.

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Trading Post If you need something, don’t worry because we just might have it at the trading post.There are such items as flashlights, water bottles, your favorite snacks, cold drinks, slushies, ice-cream, t-shirts, mosquito netting, etc. Bring your money! Camperships Camperships are scholarships given to Scouts who are in need of financial assistance to attend camp. Please use the guidelines and application in this guidebook to apply for a campership. Be sure to get all applications and required information to the Council Service Center on or before April 26th. Vehicles in Camp Vehicles will be allowed in camp only on check-in/check-out days for loading and unloading gear. During the week, all vehicles must stay parked in the camp headquarters parking lot. Under no circumstances should adults or youth ride in the back of pickup trucks, station wagons or trailers! Golf Carts Under certain circumstances golf carts may be used on council property. This requires prior approval and a medical necessity. See the council website for policy information and requirements. Firearms and fireworks are dangerous and prohibited on Scout property. Valuables Each pack should provide adequate protection for its valuables. A foot locker with lock is recommended. The Old North State Council is not responsible for lost or stolen items. Uniform in Camp The official BSA uniform or Field Uniform includes Scout uniform shirt, shorts, socks and belt. The Field uniform is worn at flag lowering ceremonies, dinner and campfires. During the day, camp t-shirt (or any Scout t-shirt), scout shorts, socks and tennis shoes are appropriate. Council Diversity Policy The Old North State Council has ZERO tolerance for Scouts or leaders that do not treat others by the Scout Oath and Law. Scouts must always be aware of actions or behavior which might cause others to be hurt by words or deed. Adult unit leaders are responsible to be sure this policy is followed at all times. Contact Jason Powers at [email protected] for any concerns. Leader’s Meetings Camp leaders’ meetings will be held on Sunday and Tuesday at 4:30PM with the Camp Director and Program Director. Please be sure to have one leader from your unit present to ensure that your pack has all necessary information for a safe and fun week at camp. Tents/Campsites Woodfield Scout Preservation provides tents with a minimum of 30 square feet of space for sleeping and storing personal gear and meets or exceeds fire-retardant specifications. Such tents are provided for use by all Scouts and adults during camp. It is customary for packs to share a campsite with another pack. Every campsite has access to a fire ring, restrooms, showers, water, picnic tables and tarp. Please do not move fire rings or tarps.

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Packs that bring personal tents during camp must use tents that meet the same fire-retardant standard as those tents provided by Woodfield Scout Preservation. There are to be NO open flames, such as gas or propane lanterns inside tents provided by the pack or the camp. DO NOT use aerosol insect repellent inside or around any camp tents or tarps. Campers must cover camp cots with some form of mosquito netting (frame provided) which may be brought from home or purchased from the trading post. If bringing personal tents, you must provide and post a sign on your tent that says, “NO FLAMES IN TENTS”. Camp Telephone The telephone number to Woodfield Scout Preservation is 336-625-9944. This line is for camp business and emergencies. Please discourage parents from making phone calls and remind them that the campsites and activity areas are not located near the phone. Scouts who need to use the phone must have adult supervision. Camp Mail Mail is given out daily. Outgoing mail can be given to the Office Clerk. The camp address is: (Scout’s Name and Pack Number) Woodfield Scout Preservation 491 Woodfield Scout Trail Asheboro, North Carolina 27205

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Tent Damage Policy All Scout leaders bringing their packs to summer camp should go over with the pack, both before camp and then again at camp, the importance of taking care of all the equipment they use at camp. Any group or unit using council equipment or property is responsible for the care of such equipment or property. Each pack will be responsible to have an adult check the condition of the equipment with the designated camp person upon arrival at the campsite and before departure at week’s end. Any damage occurred during the week should be reported to the camp office immediately. Each group or unit is responsible for the cost of repair or replacement should the equipment or property be damaged while it is in its care. Such cost being subject to the type and extent of damage as set forth and published by the camping committee. The scope of the damage will be decided by the Camp Director and Camp Ranger. Make your Scouts aware that they will damage a tent by spraying insect repellent in or on the tent or tarp fabric, which results in the canvas losing its water repellency. Damage Guidelines Damage to camp property will be classified into one of the three categories:

● Accidental – Scout stumbles causing the tent to fall, tearing the fabric in the process. ● Accidental, but due to irresponsible behavior - Scout is carving with a knife. The knife slips resulting in

a cut in the canvas. Also, boys wrestling or roughhousing will be considered in this category. ● Malicious - Scout throws a knife or other object into tent resulting in a cut in the canvas.

If the damage to the equipment is determined to be accidental, the camp will absorb the cost of repair or replacements. If the damage is repairable and is caused by either irresponsible behavior or malicious behavior, the responsible party or unit will be charged $25.00 for each occurrence of damage, not to exceed the depreciated value of the item. If the damage is not repairable and is caused by either irresponsible behavior or malicious behavior, the responsible party or unit will be charged for the property based on its depreciated value. Repairs or Replacement Policy

● Tent roofs and tarps: repairable damage is defined as any cut less than 1½ inches in length. ● Tent side walls and flaps: damage in this area will be determined to be repairable or replaceable by the

camp ranger or director, at their sole discretion. All other damage will be classified as replaceable damage.

Value of Property Tents and tarps have a life expectancy of 10 years. Each will be marked with the date of purchase and will be depreciated over the life span. Older tents and tarps that have not been marked with the date of purchase will be governed by the condition grade assigned to it. The grades will carry the following depreciation values: 3, 5, 7, and 8 years. Only the camp director, at his sole discretion, can make a deviation from these depreciation values. Damage costs are payable before the unit leaves camp. The condition of each campsite tent and tarp must be inspected by the staff guide and unit leader during arrival and before departure.

17

2018 Safari Trek Cub Resident Program

Wolves and Bears will participate in Safari Treks especially designed for them! Here is a sneak peek at what they will experience during their trek at camp. Each program will be capped at 30 wolves and 30

bears per session for quality programming purposes.

Cub “Bird Flight” Nature Center

Identify birds that you might find on your Safari at camp

Discover how birds fly...

Create shelter for the birds you find at our Nature Center

Cub Thought “Elephant” Tower – Thinking/Strategy Games

Challenge yourself when you “cross the high rope” and scale the cliffs of our “boulders”...

Participate in “elephant-sized” games of strategy

Be prepared to show your physical and mental strength

Cub Safari Water Hole

Experience water fun at our Cub Safari Water Hole...

Have a blast on our 25 foot slip and slide!

Explore the depths of our water obstacle course…

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Cub “Fish” Catch & Return – Fish

Discover how to use a rod and reel when on safari.

Hook a line to catch and release fish from the depths of the Cub World’s “Congo” River

Find out what fish live in our cub waters

Cub “Kaa Snake” Story –

Create a Kaa Woogle

Play “Kim’s Game”

Sizzle with snake stories, skits and songs

Design your safari memories

Safari trek in the Woods

Take a safari in the woods...Do your best to find the “big five” African animals

Cub Twilight Activities –

Sunday night – Safari Campfire (with Webelos)

Monday night – Animal play at the pool (organized free swim); Flag Retirement Ceremony--at the Campfire Ring; Stargazing--weather dependent

Tuesday night – Final barbecue, closing ceremony

See you next summer!

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Wolves and Bears Daily Schedule

Sunday Monday Tuesday

Flag/Breakfast 8:00 Flag/Breakfast 8:00

Program Period 1 9:00 - 10:15


Walk time 10:15 - 10:30 Walk time 10:15 - 10:30



Free Time Free Time

LUNCH 12:30 LUNCH 12:30

Check-in with Pack 1:00 - 2:00PM

After lunch rest period After lunch rest period


Program Period 7 1:45- 2:45

Walk time 3:15 - 3:30 Walk time 2:45 - 3:00

Camp tour 4:30 Meet at Dining Hall Porch



4:45 - 5:45 Free Time Campsite pack-up 4:00 - 5:00

Waiter Call 5:45 5:45 Waiter Call Final Celebration dinner Tepees 5:00 - 6:00

Flag Assembly 6:00 Flag Assembly

Dinner 6:10 6:10 Dinner Departure 6:00

Vesper Service (after dinner) 6:45 - 8:15 Free Swim periods

Opening Campfire 8:00

8:30 Flag Retirement Ceremony Safe travels home and see you next year!

All campers in campsites 9:45

All campers in campsites 9:45

Lights out - 10:00 Lights out - 10:00

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WEBELOS CAMP MORNING PROGRAM The morning program at Webelos Resident Camp is built around the Webelos Adventure Program. Webelos will have an opportunity to work on three adventure pins during the morning sessions. The adventure pins that will be offered at Camp this year,2018, are listed below. Your unit will be able to choose three pins and one alternate.

Pin Required or Elective Description

First Responder

Webelos Required Experience basic first aid while on your Safari Trek!

Webelos Walkabout

Webelos Required Are you ready to take a Safari in the outback? Find out how to prepare and take a safari at camp. Outdoor skills and hiking will help Scouts get ready for Boy Scouts.

Aquanaut

Elective Plunge into the Woodfield Lake! It is almost as chilly as Victoria Lake… This adventure pin is taught at the pool. This pin helps to strengthen swimming skills, not to teach how to swim.

Into the Wild

Elective What better place to find out about insects, birds and reptiles than on Safari? This pin allows Scouts to learn about the world around them.

Into the Woods

Elective Knowing how to survive in the jungle with trees and plants will be an important lesson while on Safari. Have fun with tree identification and the woods!!

21

ARROW OF LIGHT MORNING PROGRAM

The Arrow of Light Scouts have an opportunity to participate in an exciting adventure “in the woods”. This is a full morning program that will include four rotations throughout the week. They will spend one full morning at a model campsite, learning Scout Skills to help prepare them for Boy Scouts. They will be able to spend time learning specific skills at the Archery

Range, how to correctly paddle a canoe at the boating lake, and will take a morning hike up Mary’s Mountain. This program has been designed as an introduction into Boy Scout Skills.

*We are capping this program at 75 Arrow of Light Cub Scouts each week. Be sure to register

you Scouts early for this one of a kind program!

ALL ARROW OF LIGHT SCOUTS WHO COMPLETE THIS PROGRAM WILL BE AWARDED A SPECIALLY DESIGNED PATCH THAT CAN ONLY BE EARNED AT WEBELOS RESIDENT CAMP and

PARTICIPATE IN A UNIQUE FINAL CEREMONY!

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WEBELOS AND ARROW OF LIGHT AFTERNOON PROGRAM

The afternoon program offers Scouts 8 program periods—3 periods on Monday, 3 periods on Tuesday, and 2 periods on Wednesday. Your unit will choose activities for each period. The activities offered are:

BB’s Archery Boating

Fishing Den Time Free Swim

Game Room STEM Activity Fishing

Helpful hints for the afternoon activities: ● A pack may repeat activities provided that there is space available in that program area. ● For Boating and Swimming: a swim test is required for BOTH Scouts and Leaders. ● STEM Activity: Scouts will participate in a challenge related around STEM. ● Fishing: Remember to bring your own gear and bait! ● At times it is easier to schedule small groups for these activities instead of one large

group. Consider grouping your unit into smaller groups, provided you have the correct leadership. **Remember to name your groups (Pack XX- A, Pack XX-B) and fill out a different program form for each one.

● Den Time: This is a great opportunity for units to kick back and enjoy campsite time, work on campsite crafts, or carving, or even go to the Trading Post for a slushy! Packs can also check with the Camp Ranger, Steve Allred, about doing a service project at camp.

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Webelos Daily Schedule

8:00am SUNDAY FLAG/Breakfast

9:00am MONDAY Activity Session 1

(9:00-9:45)

TUESDAY Activity Session 1

(9:00-9:45)

WEDNESDAY Activity Session 1

(9:00-9:45)

9:30am

10:00pm Activity Session 2 (10:00-10:45)

Activity Session 2 (10:00-10:45)


10:30pm

11:00am Activity Session 3 (11:00-11:45)



11:30am

12:15pm Waiter Call

12:30pm Lunch

2:00pm Check-in begins at 1:00pm

Program period 1 Program period 4 Program period 7

3:00pm Program period 2 Program period 5 Program period 8 (Optional break camp and

prepare campfire song/skit)

4:00pm 4:30--Leader’s Meeting at the Training Center

Program period 3 Program period 6 Den Time/Break Camp

5:00pm 4:30: Leader’s meeting at the Training Center

6:00pm Waiter Call-5:45 and return to flag Campers at Flag Assembly—6:00

6:10pm Dinner

After Dinner

Vespers

7:30pm 7-8pM Cub Scout Leader

training (HQ)

8:30PM Flag Retirement Ceremony

6:45-8:30 PM Arrow of Light Shooting Sports

Activity

Optional Webelos Activity

Closing Campfire

8:00pm Campfire

9:45pm All Campers in Campsites Group departure

10:00pm Taps

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Arrow of Light Schedule

8:00am SUNDAY FLAG/Breakfast

9:00am MONDAY Program Period 1 9 - 10:30

TUESDAY Program Period 1 9 - 10:30

WEDNESDAY Program Period

1 9 - 10:30

9:30am

10:30am Program Period 2 10:30 - 12:00

Program Period 2

10:30 - 12:00

Program’ Period 2

10:30 - 12:00

12:15 pm

Waiter Call

12:30 pm

Lunch

2:00pm Check-in begins 1:00pm

Program period 1 Program period 4 Program period 7

3:00pm Program period 2 Program period 5 Program period 8 (Optional break camp and

prepare campfire song/skit)

4:00pm 4:30--Leader’s Meeting at the Training Ctr

Program period 3 Program period 6 Den Time/Break Camp

5:00pm 4:30: Leader’s meeting at the Training Center

6:00pm Waiter Call-5:45 and return to flag Campers at Flag Assembly—6:00

6:10pm Dinner

After Dinner

Vespers

7:30pm 7-8pM Cub Scout

Leader training (HQ)

8:30PM Flag Retirement Ceremony

6:45-8:30PM Arrow of Light Shooting Sports

Activity

Optional Webelos Activity

Closing Campfire

8:00pm Campfire

9:45pm All Campers in Campsites Group departure

10:00pm Taps

25

Old North State Council Unit Leader Medication Responsibility Form “Taking prescription medication is the responsibility of the individual taking the medication and/or that individual's parent or guardian. A leader, after obtaining all the necessary information, can agree to accept the responsibility of making sure a youth takes the necessary medication at the appropriate time, but the BSA does not mandate or necessarily encourage the leader to do so." Guide to Safe Scouting, Section V

Check all that apply:

❏ I will take the responsibility for dispensing routine medications for my unit ___________________ (or)

List Scouts (s): _________________________, _________________________

________________________, _________________________

________________________, _________________________

❏ I will give the right Scout the right medication at the right time in the right dosage in the right manner.

❏ I will maintain controlled access to the medications for the safety of all my Scouts by containing them in an appropriate, locked container.

❏ I will not store medications in a locked vehicle. ❏ I understand that the only exceptions to the above rules are emergency

medications, including, but not limited to asthma inhalers or EpiPens. I have not been directed by the Old North State Council or any of its agents or representatives to assume the above responsibility, but have voluntarily assumed the responsibility for the convenience of my unit(s) or the above listed individuals. I understand and agree that neither the Old North State Council nor its agents or representatives have any responsibility to dispense routine medications to any Scouts in my unit(s). ___________ (Initial)

Unit # ________ Campsite _________________ Week # ________ Date ____________

Adult Accepting Responsibility (please print) ________________________________ Signature _________________________________________________________________

Camp Health Lodge Representative ____________________________________________ Rev. 2015-5-15

This form is to be retained at the Health Lodge, bundled by week, and turned in with the event Health Log(s).

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Medication Administration Worksheet Name Age Weight Unit # Campsite Allergies Medication: Dosage: Route: By Mouth Inhalation Topical Rectal Intramuscular Subcutaneous Times: As Needed Daily 2X Daily 3 X Daily 4 X Daily Before Meals After Meals At Bedtime Prescribing Physician:

Time S M T W T F S Bkfst Lunch Dinner Bedtime

Medication: Dosage: Route: By Mouth Inhalation Topical Rectal Intramuscular Subcutaneous Times: As Needed Daily 2X Daily 3 X Daily 4 X Daily Before Meals After Meals At Bedtime Prescribing Physician:








This worksheet should be kept with the camper’s medications. Use separate sheets for each camper. The medication, dosage, and dosage schedule should be copied from the prescription/medication bottle. Record dispensing times and days in the blocks provided for each medication as they are dispensed. Medications dispensed through the health lodge should then be recorded and left in the First Aid Log as a permanent record.

27

Cub Scout Resident/Webelos Camp Camper Deposit Form

Pack Session Campsite Date Receipt # Cub Scout Name Wolf, Bear or Webelos? $ Deposit

1 2 3 4 5 6 7 8 9

10 11 12 13 14 15 16 17 18 19 20 21

Total

The pack must pay $80.00 for each Cub Scout and $90.00 for each Webelos attending camp by April 13th. This deposit is required to hold a space for each Cub Scout attending camp. Failure to pay the deposit by April 13tht will result in loss of requested tents. Send this deposit to the council service center before April 13, 2018. Old North State Council Service Center, 1405 Westover Terrace, Greensboro, NC 27408.

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Honor Pack Award The Honor Pack award recognizes packs that participate fully in the camp program, follow camp rules and demonstrate the true spirit of Scouting. Complete these mandatory requirements:

❏ The unit participates in activities, follows all camp rules, and has a general scout attitude, continuing with the tradition of Scout spirit ever-present in the program.

PACK LEADER SIGNATURE ________________________________________ ❏ The Cubmaster or in-camp designated leader attends the leaders’ meetings on check-in and

check-out days. PACK LEADER SIGNATURE ________________________________________ Complete FIVE of the following optional requirements:

❏ The unit completes all registration materials by the proper deadlines, including completed forms and payments.

PACK LEADER SIGNATURE: ________________________________________ ❏ The unit has a high percentage (at least 50%) of its total active membership at camp,

PACK LEADER SIGNATURE: ________________________________________ ❏ Two-deep leadership—provided completely by the pack—is present in camp at all times.

PACK LEADER SIGNATURE: ________________________________________ ❏ Scouts attending camp participate in the scheduled activities during camp.

PACK LEADER SIGNATURE: ________________________________________ ❏ The Scouts and Leaders attend flag ceremonies, evening meals, vespers, and campfires with great

Scout enthusiasm. PACK LEADER SIGNATURE: ________________________________________

❏ The pack should have a clean table in the Dining Hall. Each pack should clean up after each meal and prevent messes during meals.

PACK LEADER SIGNATURE: ________________________________________ In addition, complete TWO of the following:

❏ The unit has at least one adult attend the Camp Promotion Meeting on February 17th. PACK LEADER SIGNATURE: ________________________________________

❏ The unit performs a conservation project or camp improvement project while at resident camp—approved beforehand and checked upon completion by staff member.

PACK LEADER SIGNATURE: ________________________________________ ❏ The unit plans one pack or campsite activity to foster a sense of Scouting friendship between

units. PACK LEADER SIGNATURE: ______________________________ FOR RECOGNITION, RETURN SIGNED FORM TO CAMP DIRECTOR, NOON ON WEDNESDAY.

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Daily Campsite Evaluation Pack__________Campsite____________________________Session________________

Category Points Day 2 Day 3 Day 4

Campsite clean of litter 10

Toilet facilities & shower area clean 10

Water container available near fire ring 10

Fire chart posted and signed daily 10

Tent area clear of litter 10

Use of trash cans with bags 10

Equipment & food properly stored 10

Pack or den flag or identification displayed 10

Fire ring clear of trash, fires completely out 10

Leave No Trace Pledge signed and posted 10

Total 100 Campsite inspections will be done by the camp commissioner in the morning hours after breakfast while Scouts are in their activity sessions. Each pack is asked to do their best in keeping the campsite and facilities clean and safe while at camp. If there is more than one pack in a campsite please work together to make your campsite clean and safe. Helpful Hints for Campsite Inspections

➢ Work together with the other pack in the campsite; check the duty roster for bath house cleaning

➢ Each day an adult must sign the Fireguard Chart after the pack has checked the campsite ➢ Keep track of each day’s inspections so you can improve the next day ➢ If you need trash bags, ask the camp commissioner for more ➢ Each bathhouse has cleaning products on one of the sides (male or female) ➢ Use your pack flag or your resources to identify your pack site ➢ Clean the campsite daily ➢ Fire containers are required by the fire ring ➢ Read the Leave No Trace Pledge to your boys, sign it, and post it

The Campsite Evaluation is part of the Honor Pack Award that will be given to each pack that has maintained a 90 points average for the week. ______________________________ Camp Commissioner

30

Security Policy of the

Old North State Council and Woodfield Scout Preservation (Please read carefully and in its entirety.)

Requests for an early release may be made in case of an emergency situation in a Scout’s family, or due to illness or an activity outside of camp. There could be a certain amount of anxiety and tension on the part of the legal parent or guardian. This individual may not understand or appreciate any delay in the release of the Scout and adherence to the security policy. Because of the legal parent or guardian’s trust in the camp, we ensure the utmost safety and well being of the Scout. Only the Camp Director or assistant to the Camp Director may process an Early Release Form. In the event that an individual reports to camp and requests the early release of a camper for whatever reason, the following steps MUST be followed to ensure the safety and well being of the youth in our charge. 1) Authorization must be granted for a boy to be picked up by a parent or family member using the following guidelines:

⚫ The camp director must be notified in writing from the parent or guardian having custody of the child, through the Scout leader in charge of the unit upon check-in. If a camper is to be picked up prior to the end of the camping season, this notification must also say who is authorized to pick up the child.

⚫ Upon arrival of the adult having permission to pick up the camper from the camp, the adult must check in with the camp director at HQ.

⚫ The camp director will notify the adult leader of the unit, who will verify whether this is the correct adult to pick up the camper.

⚫ If the adult picking up the camper is the correct person confirmed by the adult camp leader, the boy will then be contacted and released to the adult by the camp director.

⚫ If an adult camp leader is taking a boy home during the camp week, he must check out with the camp director and must inform the camp director upon his return to camp. If the child is not directly related to the adult leader, two-deep leadership guidelines as stated in the youth protection training must be followed. Upon returning to the camp property, the adult leader must check in with HQ.

2) In case of an unexpected situation or emergency, release may also be obtained by:

⚫ Approval of the Scout leader. ⚫ Presentation of proper identification matched with the name listed as the legal parent or guardian

on the Scout’s medical form. ⚫ Contact via telephone with the legal parent or guardian. The telephone number used may be

supplied by the Scout leader or obtained from the medical form. 3) It is understood that any person who requests early release of the Scout will abide by the policy set forth above and completes the Early Release Form prior to the release of the Scout. 4) It is understood that a Scout will never be released to another youth under 18 years of age without verified, written permission from the legal parent or guardian. Note: Parents should be encouraged not to pick up a child until the conclusion of the total week’s program. The basis for this policy was taken from the National Council’s Camp Health and Safety, pages 3-4, copyright 1988, 2006 printing. Item “1) Authorization…” is verbatim.

31

Old North State Council Woodfield Scout Preservation

Early Release Form

Scout’s Name Unit#

Address Campsite City/State/Zip Phone #

Unit Leader’s Name Phone# Address Cell#

City/State/Zip Campsite Reason for Release:

Camper to be released to:

Name Relationship Address Phone#

City/State/Zip ⬜ Proof of identification verified by Unit leader approval of release Signature Date Camp Director/Designee Signature Date

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Pack Roster (Bring 3 copies of your Pack Roster to be turned in at the camp office during check-in.)

Pack District Session Campsite Identify each Cub Scout with W (wolf) B (bear) Web (webelos) AOL (arrow of light) Youth

1. 17.

2. 18.

3. 19.

4. 20.

5. 21.

6. 22. 7. 23.

8. 24.

9. 25.

10.

11. Den Chiefs or Siblings

12. 1.

13. 2.

14. 3.

15. 4.

16. 5. Please indicate if the leaders will be staying for the full camp, number of days/nights, or “other.” Adult Leaders All Camp Days/Nights Other 1. 2. 3. 4. 5. 6. 7. 8. 9.

10.

33

Webelos Camp Advancement Form

If your pack brings more than one den to camp, please submit one form per den. However, leadership requirements for each den must still be met. Turn this form in on February 17th and NO LATER THAN April 13th. Pack Den No. of boys Session Adult Leaders (please print clearly) Name Email Address Phone Number 1. 2. 3. 4. While we will make every effort to match every den with its first 3 choices, please choose four of the following activity pins and number them in preference from 1 to 4. AQUANAUT INTO THE WOODS FIRST RESPONDER INTO THE WILD WEBELOS WALKABOUT

Afternoon Activities Choose 8 program activities that the den would like to participate in and number them in preference from 1 to 8. Your sessions may not be assigned in the order listed. Archery Fishing * Game Room** BBs STEM Activity Den Time** Boating Flag Football Free Swim *Note: If you want to go fishing, you will need to bring your own fishing gear. **Self-directed activity. Helpful hints for the afternoon activities:

● A pack may repeat activities provided that there is space available in that program area. ● For Boating and Swimming: a swim test is required for BOTH Scouts and Leaders. ● STEM Activity: Scouts will participate in a challenge related around STEM. ● Fishing: Remember to bring your own gear and bait! ● At times it is easier to schedule small groups for these activities instead of one large group. Consider

grouping your unit into smaller groups, provided you have the correct leadership. **Remember to name your groups (Pack XX- A, Pack XX-B) and fill out a different program form for each one.


Due to class size restrictions, your schedule is subject to change. Programs will be scheduled in the order that forms are received.

THIS FORM MUST BE RETURNED TO THE CAMP DIRECTOR BY APRIL 13, 2018. For any additional questions, contact James Jordan at ncdecarts @aol.com

34

Camp Advancement Form Arrow of Light

Outdoor Morning Program

If your pack brings more than one den to camp, please submit one form per den. However, leadership requirements for each den must still be met. This form will not be accepted prior to the Summer Camp Kickoff. Note: This program will be limited to 75 boys per session. In the event that there are not enough boys for this session, the first unit leader listed will be contacted. PLEASE MAKE SURE YOUR CONTACT INFORMATION IS CORRECT! Thank you! Pack District No. of boys Session Adult Leaders Name Email Address Phone Number 1. 2. 3. 4.

Afternoon Activities

Choose 8 program activities that the den would like to participate in and number them in preference from 1 to 8. Your sessions may not be assigned in the order listed. Archery Fishing ҂** Game Room** BBs STEM Activity Den Time** Boating Flag Football Free Swim **Note: If you want to go fishing, you will need to bring your own fishing gear. **Self-directed activity. Helpful hints for the afternoon activities:

● A pack may repeat activities provided that there is space available in that program area. ● For Boating and Swimming: a swim test is required for BOTH Scouts and Leaders. ● STEM Activity: Scouts will participate in a challenge related around STEM. ● Fishing: Remember to bring your own gear and bait! ● At times it is easier to schedule small groups for these activities instead of one large group. Consider

grouping your unit into smaller groups, provided you have the correct leadership. **Remember to name your groups (Pack XX- A, Pack XX-B) and fill out a different program form for each one.


❑ Please schedule our Arrow of Light Scouts with our Webelos for afternoon activities.

THIS FORM MUST BE RETURNED TO THE CAMP DIRECTOR BY APRIL 13, 2018.

35

Campership Guidelines

1. A Scout’s parents must provide income and employer information on all campership requests. The reason for the campership may be one of the following: Single parent family with limited income, medical hardship with limited income, income hardship, multiple youth from the same family household attending and this presents a financial hardship to attend camp. The unit the Scout is registered with should help provide funding or the unit sponsor can help provide funding.

2. A Scout is thrifty and by being thrifty, the Scout should sell Trails End Popcorn or some other unit fundraiser to help provide a portion of their camp fee.

3. The Scout must provide one of the following to support his need for a campership: a. A signed statement from his school Principal, or authorized school representative, that he qualifies

for reduced lunches or activity fee waiver, requested by the parent or guardian. b. Minister or employer, sign a statement that the Scout’s parents have a financial or medical

hardship that would prevent them from being able to pay for one week of Summer Camp, requested by the parent or guardian.

4. The Scout and a parent or guardian must select one of the above options (a or b) and obtain the

approval of the Cubmaster, Scoutmaster, or Crew Advisor. All letters or statements should be attached to the application.

5. Camperships will be limited to one campership per year, per youth member who would otherwise be unable

to attend (which would include one session of Summer Camp, Webelos Camp or Day Camp program) at the Old North State Council Camp facilities.

6. A $20.00 deposit for Resident Camp and $10.00 deposit for Day Camp must be paid at the time the

application is submitted for consideration. This deposit is applied to the Youth’s camp fee. The deposit is transferable, but not refundable. The transfer may only be made to another Scout that is attending on a normal fee basis.

7. Camperships approved are not transferable to another Scout attending Summer Camp.

8. Forms not properly completed will be returned to the leader of the respective unit and will not be

considered by the Campership Committee until completed properly.

9. All campership requests must be properly completed and submitted to the Scout Service Center no later than April 26th of the year the request is made.

10. All requests will be considered by a Campership Committee of not less than five members of the Camping

Committee appointed by the Chairman of the Camping Committee.

11. Scouts and/or units should ask for only the amount of funds actually needed. The Scout Office should be notified immediately prior to the Scout attending camp, if a Scout is not able to attend camp so funds can be used for other needed camperships.

12. Keeping with the true Scouting Spirit, each Scout receiving a campership is encouraged to write a thank

you note to the Camping Committee.

13. A campership is limited to one third of the camp fee at that camp. Camperships are only given for Old North State Council Camps.

36

APPLICATION FOR CAMPERSHIP OLD NORTH STATE COUNCIL, BSA

Please Print!

District Day Camp ____ Cub/Webelos Resident Camp _____ Boy Scout Summer Camp ____ District ____________________________ Pack ________ Troop _________ Crew ________ Week of Attendance ___________________________________________________ Scout’s Name ________________________________________________________ Address _____________________________________________________________ City ____________________________ State ______ Zip ____________________ Twenty Dollar Deposit for Resident Camp / Ten Dollar Deposit for Day Camp: Paid: Date ____________ Receipt # ___________________ Name of Parent/s Employer ______________________________________________ Occupation ___________________________________________________________ Annual Income for family _______________________________________________ There are ___________ persons in our family unit. Why do you need a campership? __________________________________________ _____________________________________________________________________ Did your son participate in your unit’s popcorn sale or camp card? Yes ____ No ______ How much did he sell? _________________________ I have answered the questions above to the best of my ability. ____________________________________ Date ___________________________ Parent’s Signature Approval and Recommended by Cubmaster, Scoutmaster, or Crew Advisor: Signature __________________________________ Address _____________________________________________________________ City _______________________________ State _________ Zip _______________ Phone (H) ____________________ (W) __________________Date _____________

This is only an application and is not considered approved until confirmation is received. DEADLINE IS April 26th.

Office Use Only

Amount of Award ________________________________________________ Camping Committee Approval _____________________________________ Date:_______________________________________________

37

WOLVES AND BEARS - T-Shirt Pre-Order 2018 **ONE T-Shirt included with camp fee this year only!

Size Price* Quantity Total Youth M ($10.00) Youth L ($10.00) Adult S ($12.00) Adult M ($12.00)

Adult L ($12.00) Total

Wolves and Bears ONLY receive ONE free T-shirt with registration. Second t-shirts may be ordered with payment enclosed.

Note: All orders need to be in by May 4th, 2018 Cost of T-Shirts after May 4th will be an additional $3.00 and will only

be available in the Trading Post Name Pack #

Address

City , NC Zip

Phone

Session attending camp Make checks payable to: Old North State Council 1405 Westover Terrace Greensboro, NC 27408 Account #6WC11

No orders will be taken after May 4th. There will be a limited supply for purchase at Trading Post! *USE THIS FORM ONLY*

38

T-Shirt Pre-Order 2018 Webelos, Arrow of Light and ALL Leaders

Size Price Quantity Total Youth M $10.00 Youth L $10.00 Adult S $12.00 Adult M $12.00 Adult L $12.00

Adult XL $14.00 Adult XXL $14.00

Adult XXXL $16.00 Total

Note: All orders need to be in by May 4th, 2018 Cost of T-Shirts after May 4th will be an additional $3.00 and will only be available in the Trading Post Name Pack #

Address

City , NC Zip

Phone

Session attending camp Make checks payable to: Old North State Council 1405 Westover Terrace Greensboro, NC 27408 Account #6WC11

No orders will be taken after May 4th. There will be a limited supply for purchase at Trading Post! *USE THIS FORM ONLY*

39

Directions to Woodfield Scout Preservation

Reidsville Winston-Salem To Burlington

Greensboro High Point

Lexington

Asheboro

Woodfield Scout

Preservation

Charlotte From Greensboro: Take Hwy. 220 South to Asheboro Turn right onto Hwy. 64 West towards Lexington Go approximately 8.5 miles on Hwy. 64 West Turn left onto Tabernacle School Road Turn left in to Woodfield

40

This Leader’s Guide is presented by:

The Tsoiotsi Tsogalii Order of the Arrow Lodge Old North State Council