ItkBOARD OF COUNTY COMMISSIONERST. PAGE THARP GOVERNMENTAL BUILDING

102 STARKSVILLE AVENUE NORTH, LEESBURG, GEORGIA 31763

LEE CC U NT I

TUESDAY,

T. PAGE THARP BUILDING

P. M.MMEETING AGENDA

Life works well here OPAL CANNON AUDITORIUMWORK SESSION

COUNTY COMMISSIONERS COUNTY STAFF

Dennis Roland, Chairman District 1 Mike Sistrunk, Co County ManagerBilly Mathis, Vice-Chairman District 3 Christi Dockery, Co County ManagerLuke Singletary, Commissioner District 2 Jimmy Skipper, County AttorneyRick Muggridge, Commissioner District 4

Bill Williams, Commissioner District 5

PAGE

1. INVOCATION

2. PLEDGE OF ALLEGIANCE

3. CALL TO ORDER

4. APPROVAL OF MINUTES

A) Consideration to approve the Special Called Personnel Committee meeting for May 5, 2017 A- B

B) Consideration to approve the Board of Commissioners meeting minutes for May 23, 2017. 1- 4

C) Consideration to approve the Special Called Personnel Committee meeting for May 23, 2017 5- 6

D) Consideration to approve the Special Called Tax Assessor meeting for May 23, 2017. 7- 8

5. CONSENT AGENDA

A) None

6. NEW BUSINESS

A)

7. PUBLIC HEARING

B) The Board will hold a public hearing on Z17-013 VARIANCE. OAKLAND PLANTATIONPARTNERS, LLC, APPLICANT, has submitted an application for a variance to Lee County Codeof Ordinances Section 70. 199 Single Family and Duplex developments requiring a 35 foot frontsetback and a 10 foot side setback; and requiring a distance of 20 feet between buildings on separatelots for purposes of developing a single family detached residential gated community with a 35 footsetback on one of two road frontages; a 25 foot setback on second road frontage of interior cornerlots; a five foot side setback and 10 feet between buildings on separate lots. Property is a 18. 52 acre

tract zoned R-2 Multi-family residential and is located on the northeast side of Oakland Parkway inland lot 230 of the 2nd district, Lee County, Georgia. The Planning Commission voted unanimously toapprove the variance. 9- 23

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C) The Lee County Board of Commissioners BUDGET PUBLIC HEARING regarding the proposed2017/ 2018 budget will be held June 13, 2017 at 6: 00 p.m. at the T. Page Tharp GovernmentalBuilding, 102 Starksville Avenue North, Leesburg, GA. to take comments and questions from thepublic. This Public Hearing is open to the public and the public is encouraged to attend. Thishearing has been advertised on Lee County' s Facebook page, website and the legal organ - Lee

Ledger. 24

8. DEPARTMENTAL MATTERS

Planning DepartmentA) Review of the minutes from the planning commission meeting dated May 16, 2017. 25- 27

Public SafetyB) Consideration of directive to open new Public Safety Response Station on New York Road at

intersection of Laramore and Philema roads, or Highway 195 as well as selection of operating afire truck or ambulance. 27A

9. CONSTITUTIONAL OFFICERS& GOVERNMENTAL BOARDS/ AUTHORITIES

A) Consideration to appoint three one- year terms which expire on 6/ 30/ 17 for the Utility Board.The new terms will expire on 6/ 30/ 18. Letters of interest received from Joseph Wombough,

Robert Usry, Victor Stubbs and George Walls. 28- 31

10. COUNTY MANAGER' S MATTERS

A) Consideration to award the bid to paint the courthouse annex. Invitation to bid was announced

on May 15, 2017. Bids were opened in the Opal Cannon auditorium on June 6, 2017 at 2: 05 p.m. 32- 34

B) Consideration to bid out environmental archeological study to continue the Forrester Parkwayroad construction. 35

C) Consideration to authorize staff to prepare for SPLOST VII. 36- 44

D) Consideration to declare a 1981 A.M. General Model No M931 Flat Bed Truck with Cummins

Engine surplus equipment and authorize staff to donate this equipment to Worth County Boardof Commissioners.

45

E) Consideration to approve the proposed contract and budget with Sam Merritt, Circuit Public

Defender, for the period 7/ 1/ 17 - 12/ 31/ 17.

46- 64

F) Consideration to publish scheduled meeting dates to facilitate developing the ComprehensivePlan. 65

G) Consideration to extend the current Yancey Brothers and Flint Equipment leases on twomotor graders in order to update the equipment. ACTION ITEM 66

H) Discussion of accruing compensation time and adopting a new policy. 67- 68

11. COMMISSIONER' S MATTERS

NONE

12. OLD BUSINESS

NONE

13. COUNTY ATTORNEY' S MATTERS

II

NONE

14. EXECUTIVE SESSION

NONE

15. PUBLIC FORUM

Up to six individuals will be allowed to address the Board of Commissioners for up to two minuteseach. Individuals should sign up prior to the start of the meeting.

16. ANNOUNCEMENTS

A) The next regularly scheduled County Commission Meeting is Tuesday June 27, 2016 @ 6: 00p.m.

B) County offices will be closed on Tuesday, July 4, 2017 in observance of Independence Day.

17. ADJOURNMENT

AGENDA MAY CHANGE WITHOUT NOTICE

Lee County is a thriving vibrant community celebratedfor its value of tradition encompassing a safefamily oriented community,schools ofexcellence, and life long opportunitiesfor prosperity and happiness without sacrificing the rural agricultural tapestry.

Persons with special needs relating to handicapped accessibility or foreign language interpretation should contact Katrina Chambers, ADA Coordinator, at( 229)759- 6000 or through the Georgia Relay Service( 800) 255- 0056( TDD) or( 800) 355- 0135( voice). This person can be contacted at the T. Page Tharp Building in

Leesburg, Georgia between the hours of 9: 00 a. m. and 4: 00 p. m., Monday through Friday, except holidays.

III

BOARD OF COUNTY COMMISSIONERS

T. PAGE THARP GOVERNMENTAL BUILDING102 STARKSVILLE AVENUE NORTH, LEESBURG, GEORGIA 31763

PERSONNEL COMMITTEE

LEE CCU NTY FRIDAY, MAY 5, 2017 AT 8: 00 A.M. MEETING MINUTES

MUCKALEE CONERENCE ROOMLife woks well tire. T. PAGE THARP BUILDING

COUNTY COMMISSIONERSCOUNTY STAFF

Dennis Roland, Chairman District 1 Mike Sistrunk, Co County Manager

Billy Mathis, Vice-Chairman District 3 Christi Dockery, Co County ManagerLuke Singletary, Commissioner District 2 Jimmy Skipper, County AttorneyRick Muggridge, Commissioner District 4

Bill Williams, Commissioner District 5

The Lee County Board of Commissioners Personnel Committee met in a special called meeting on Tuesday,May 5, 2017. The meeting was held in the Kinchafoonee Conference Room of the Lee County T. Page TharpGovernmental Building in Leesburg, Georgia. Those present were Personnel Committee Chairman Billy

Mathis, and Commissioner Luke Singletary. Commissioners Bill Williams, Dennis Roland and Rick Muggridge

were absent. Staff in attendance was Co County Managers Christi Dockery, Mike Sistrunk, Finance DirectorHeather Jones, and Human Resource Clerk Diane Herring. Personnel Committee Chairman Mathis called the

meeting to order at 4:30 P. M.

1. CALL TO ORDER

A) Review policy on compensatory time.Staff presented the current policy for compensatory time and the US Department of Labor fact sheet oncompensatory time. Commissioners Mathis and Singletary reviewed the current leave report for LeeCounty employees and discussed revisions to the current policy. The Personnel Committee

recommended the Board of Commissioners revise Article X Overtime Section 10.03 Provisions A. 1.Compensatory time may be granted to employees in lieu of payment for overtime " not to exceed 40

hours annually " and will be recorded in accordance with the ELSA. Commissioners discussed limiting

accrual of compensatory time to 40 hours annually would be a true reflection each job. Commissioners

also recommended paying current employees with compensatory time exceeding 40 hours. An employeewith compensatory time could be paid 40 hours per year until they only had 40 hours remaining on theleave report. Staff recommended an increase in the budget to accommodate this additional expense. CoCounty Manager' s explained that they have had discussions with Department Heads to try to reduce thecompensatory time accrued.

B) Discussion of sick leave policyPersonnel Committee reviewed Section 15. 03 Sick Leave of the Personnel policy regarding accumulatingsick leave, eligibility, approval, reporting and other issues within the policy. Additional review of the

Section 15. 06 Transferring Sick Leave and the form to transfer sick leave. Staff discussed all leave

categories and the amount accrued based on the number of years worked for annual leave.Commissioners discussed options including offering eliminating sick leave and offering a combination ofdays off.

A

4. ANNOUNCEMENTS

A) The next regular scheduled County Commission meeting will be Tuesday, May 9, 2017 at 6: 00 p.m.B) County offices will be closed: Monday, May 29, 2017 in observance of the Memorial Day holiday;

5. ADJOURNMENT

Commissioner Mathis made a MOTION to adjourn the meeting. Commissioner Singletaryseconded the MOTION. The MOTION was unanimous with Commissioners voting yea.

Lee County is a thriving vibrant community celebratedfor its value oftradition encompassing a safe family oriented community,schools of excellence, and life long opportunitiesforprosperity and happiness without sacrificing the rural agricultural tapestry.

B

BOARD OF COUNTY COMMISSIONERST. PAGE THARP GOVERNMENTAL BUILDING102 STARKSVILLE AVENUE NORTH, LEESBURG, GEORGIA 31763

LEE SOU NTY TPAGE TI TARP BUILDING

P.M. MEETING MINUTES

VOTING SESSION

eOPAL CANNON AUDITORIUM

COUNTY COMMISSIONERS COUNTY STAFF

Dennis Roland, Chairman District 1 Mike Sistrunk, Co County Manager

Billy Mathis, Vice-Chairman District 3 Christi Dockery, Co County ManagerLuke Singletary, Commissioner District 2 Jimmy Skipper, County AttorneyRick Muggridge, Commissioner District 4

Bill Williams, Commissioner District 5

The Lee County Board of Commissioners met in a working session on Tuesday, May 23, 2017. The meeting

was held in the Opal Cannon Auditorium of the Lee County T. Page Tharp Governmental Building inLeesburg, Georgia. Those present were Chairman Dennis Roland, Vice-Chairman Billy Mathis, and

Commissioners Rick Muggridge, Luke Singletary, Bill Williams. Staff in attendance was Co County ManagersChristi Dockery, Mike Sistrunk, and County Attorney Jimmy Skipper. Chairman Roland gave the invocation

and called the meeting to order at 6: 00 P.M.

INVOCATION

PLEDGE OF ALLEGIANCE

CALL TO ORDER

APPROVAL OF MINUTES

A) Consideration to approve the Board of Commissioners meeting minutes for May 9, 2017The meeting minutes were approved as presented.

CONSENT AGENDA

A) Consideration to approve Z17- 008 CONDITIONAL USE APPLICATION. EDDIE & TONYA

TERRELL, APPLICANT, has submitted an application for a conditional use pursuant to LeeCounty Code of Ordinances Section 70. 163 ( f) for purposes of placing a personal care home at115 Lumpkin Road, Leesburg, Georgia. Property is located at the intersection of Lumpkin Roadand Smithville Road, being a 2.383 acre tract south of Lumpkin Road and west of SmithvilleRoad in land lots 13 and 14 of the 2"d district and being lot 19 of Green Oak Estates, Section IVand also known as 115 Lumpkin Road., Leesburg, Georgia. The Planning Commission votedunanimously to approve the application.

B) Consideration to approve Z17- 0010 VARIANCE APPLICATION. KENNETH BARTOW

CANNON, APPLICANT, has submitted an application for a variance to Lee County Code ofOrdinances Section 70. 164 area, height, bulk and placement requirements in the R- 1 zoningdistrict for purposes of placing a deed dedicated driveway access less than the required ten feetfrom an existing structure on parent tract thereby encroaching side setback for existingbuilding. Property proposes a five acre lot on Mayhaw Road in land lot 115 of the first landdistrict, Lee County, Georgia and being 163 Mayhaw Road, Leesburg, Georgia. The Planning

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Commission unanimously approved the application.

C) Consideration to approve Z17- 011 CONDITIONAL USE APPLICATION. DAVID BYRD for RS FARMS INC. has submitted an application for a conditional use pursuant to Lee County

Code of Ordinances Section 70.613 Conditional uses in the AG zoning district for purposes ofsplitting an 8 acre tract from parent tract and providing 568. 71 feet of road frontage. Property islocated on the north side of Lumpkin Road on the west land lot line of land lot 13 in the 2"

d

district, Lee County, Georgia. The Planning Commission unanimously approved the

application.

D) Consideration to renew the lease agreement for the John Deere boon axe with Flint Equipment.Commissioner Muggridge made the MOTION to approve the Consent Agenda for May 23, 2017.Commissioner Singletary seconded the MOTION. The MOTION was unanimous with

Commissioners Mathis, Williams, and Roland voting yea.

NEW BUSINESS

A) Charles Proctor requests to address the Board regarding the installation of a red light at thecorner of Hwy 82 and Hickory Grove Road.Charles Proctor resident of Lee County, 117 W. Westerlee Drive, request to address the Board regardingthe installation of a red light at the intersection of Hwy 82 and Hickory Grove Road and OaklandParkway. Mr. Proctor explained that he had called Scott Purvis, Georgia Department of Transportationstaff, to request the installation of a red light. Mr. Proctor said that he was told that Lee county neededto send a map of future development in this area. The Board discussed the past letters of request

submitted to the GDOT and the traffic studies performed at this intersection. The Board discussed thisintersection and the recent development in this area.

Commissioner Muggridge made a MOTION to approve authorizing the Co County Managers to submita future plans map of the Highway 82 & Oakland Parkway and Hickory Grove Road intersection toGDOT for consideration to install a red light at this intersection. Commissioner Mathis seconded the

MOTION. The MOTION was unanimous with Commissioners Singletary, Williams, and Roland

voting yea.

B) Sheriff Reggie Rachals requests to address the Board.

Sheriff Rachals addressed the Board of Commissioners requesting use of the vacant maintenance

building on Ledo Road to store vehicles and equipment that has been confiscated. Co County ManagersSistrunk and Dockery met with Sheriff Rachals and his staff to tour this facility which includes a coveredshelter and an enclosed building with two offices. The estimated cost of use of this facility is

approximately $ 7, 000 and a one- time cost of $1, 500 to purchase rock and spread under the covered

shelter and parking area. The offices could serve as a place for deputies to complete paperwork as wellas having access to a private restroom. In case of a natural disaster or emergency there are portable fueltanks, both gasoline and diesel, which would be available for Sheriff employees to fuel their Countyvehicles.

PUBLIC HEARING

NONE

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DEPARTMENTAL MATTERS

Public Safety DepartmentA) Consideration to approve an equipment rental agreement for server, in the amount of$ 2000.00,

per year and a software license and maintenance agreement, in the amount of$ 2920. 00 for four911 terminals for GCIC access.

Commissioner Muggridge made the MOTION to approve an equipment rental with DiverseComputing, Inc. in the amount of $2000.00 for a server and a software license and maintenance

agreement in the amount of$ 2920.00 for four 911 terminals for GCIC access. Commissioner Singletary

seconded the MOTION. The MOTION was unanimous with Commissioners Mathis, Williams, and

Roland voting yea.

Wesley Wells, Interim Public Safety Director, explained that this week is the 43' d Annual EMS NationalAppreciation Week. Mr. Wells explained that the community has offered contributions to honor EMSand Public Safety employees all week. Mr. Wells collected contributions and provided lunch to eachstation for all employees to participate in the celebration of appreciation.

CONSTITUTIONAL OFFICERS & GOVERNMENTAL BOARDS/ AUTHORITIES

Sheriff' s Office

A) Consideration to approve invoices from Metro Power in the amount of$ 11, 265. 00 to locate andreplace ( 14) defective cameras and ESS, in the amount of $2, 765. 43 for installing and

programming (3) damaged cameras.

Commissioner Mathis made the MOTION to approve the Metro Power invoice in the amount of11, 265.00 and the ESS invoice in the amount of$ 2,765.43 for camera repair/ replacement for a total of14,030.43. Commissioner Williams seconded the MOTION. The MOTION was unanimous with

Commissioners Singletary, Muggridge, and Roland voting yea.

COUNTY MANAGER'S MATTERS

A) Consideration to approve a resolution amending Article 1, Section 1. 03 of the Personnel Policiesof the Lee County, Georgia so as to provide that employees and staff of the Lee County Board ofTax Assessors shall be positions of employment covered by the county' s personnel policies.

Commissioner Mathis made the MOTION to approve the resolution amending Article 1, Section 1. 03of the Personnel Policies of the Lee County, Georgia so as to provide that employees and staff of theLee County Board of Tax Assessors shall be positions of employment covered by the county' s personnelpolicies. Commissioner Williams seconded the MOTION. The MOTION was unanimous with

Commissioners Singletary, Muggridge, and Roland voting yea.

COMMISSIONER'S MATTERS

NONE

OLD BUSINESS

NONE

COUNTY ATTORNEY'S MATTERS

3

NONE

EXECUTIVE SESSION

A) Executive session to discuss possible or pending litigation.Commissioner Mathis made a MOTION to approved adjourning to Executive Session. Commissioner

Muggridge seconded the MOTION. The MOTION was unanimous with Commissioners Williams.

Singletary and Roland voted yea.

Commissioner Mathis made a MOTION to approved adjourning from Executive Session.

Commissioner Muggridge seconded the MOTION. The MOTION was unanimous with

Commissioners Williams. Singletary and Roland voted yea.PUBLIC FORUM

Up to six individuals will be allowed to address the Board of Commissioners for up to two minutes each. Individuals

should sign up prior to the start of the meeting.

ANNOUNCEMENTS

A) The Public Works department will be sponsoring an open house in celebration of the AmericanPublic Works Association on May 24, 2017 @ 12:30 p.m. —3: 00 p.m.

Mike Sistrunk, Co County Manager explained that this open house to celebrate the American PublicWorks Association has had to be cancelled.

B) County offices will be closed on Monday, May 29, 2017 in observance of Memorial Day.

C) The next regularly scheduled County Commission Meeting is June 13, 2017 @ 6::00p.m.

ADJOURNMENT

Commissioner Mathis made a MOTION to adjourn the meeting. Commissioner Williams seconded the

MOTION. The MOTION was unanimous with Commissioners Singletary, Muggridge, and Roland voting yea.

The meeting was adjourned at 7: 05 p.m.

Lee County is a thriving vibrant community celebratedfor its value oftradition encompassing a safefamily oriented community,schools of excellence, and life long opportunitiesforprosperity and happiness without sacrificing the rural agricultural tapestry.

Persons with special needs relating to handicapped accessibility or foreign language interpretation shouldcontact Katrina Chambers, ADA Coordinator, at ( 229) 759- 6000 or through the Georgia Relay Service ( 800)255- 0056 ( TDD) or ( 800) 355- 0135 ( voice). This person can be contacted at the T. Page Tharp Building in

Leesburg, Georgia between the hours of 9: 00 a. m. and 4:00 p.m., Monday through Friday, except holidays.

4

BOARD OF COUNTY COMMISSIONERS

1100T. PAGE THARP GOVERNMENTAL BUILDING102 STARKSVILLE AVENUE NORTH, LEESBURG, GEORGIA 31763

PERSONNEL COMMITTEE

LEE COUNTY TUESDAY, MAY 23, 2017 AT 4:30 P. M. MEETING MINUTES

MUCKALEE CONERENCE ROOMLife weeks well here T. PAGE THARP BUILDING

COUNTY COMMISSIONERSCOUNTY STAFF

Dennis Roland, Chairman District 1 Mike Sistrunk, Co County Manager

Billy Mathis, Vice-Chairman District 3 Christi Dockery, Co County Manager

Luke Singletary, Commissioner District 2 Jimmy Skipper, County AttorneyRick Muggridge, Commissioner District 4

Bill Williams, Commissioner District 5

The Lee County Board of Commissioners Personnel Committee met in a special called meeting on Tuesday,May 23, 2017. The meeting was held in the Kinchafoonee Conference Room of the Lee County T. Page TharpGovernmental Building in Leesburg, Georgia. Those present were Chairman Dennis Roland, Vice-Chairman

Billy Mathis, and Commissioner Rick Muggridge. Commissioners Bill Williams and Luke Singletary were

absent. Staff in attendance was Co County Managers Christi Dockery, Mike Sistrunk, Finance Director HeatherJones, and Human Resource Clerk Diane Herring. Personnel Committee Chairman Mathis called the meetingto order at 4:30 P.M.

CALL TO ORDER

A) CHP Annual Client Review.Camille DeLisa, Director of Operations, Ruth Ingram and Jasmine Wooden, CHP Program Manager,Karen Allen, CHP Health Coach, attended from Corporate Health Partners. Ms. DeLisa presented a

power point regarding the Lee County Annual Client Review for 2016- 2017. Ms. DeLisa explained the

executive summary highlighting that the average age of the population is 43. 1 with 71% male and 29%

female. 89% of eligible employees participated in the screenings which compares favorably to CHPsuccess threshold of 85%. CHP staff reviewed the statistics on Diabetes, Blood Pressure, Cholesterol,Weight/ BMI and Tobacco Use. CHP staff reviewed the Cohort Data for 2016- 17 ( 176 members) and2013- 2017 ( 82 members). Currently 102 employees are high risk, 59 moderate risk, and 22 low risk.Tobacco cessation classes started April 24th with classes held at 3 locations for 8 weeks, with each session

lasting 30 minutes. Forty- one participants are participating in these classes. Discussion of programsuccess stories, goals and priorities for 2017 which included continuing to make the wellness program apositive, realistic program that participants can attain.

B) J. Smith Lather will provide a review of the 1St Quarter of Health Care Plan.

Chad Slaughter, J. Smith Lanier, updated the Commissioners on the first quarter of the Health Care Plan.The 2017 enrollment has a total of 197 employees enrolled in three medical plans - Platinum 93; Gold 89;

and Silver 15. Mr. Slaughter reviewed current health care cost trends, a new service offered by Marsh &McLennan agency, and a national survey of employer sponsored health plans for 2016. The MMAreports will provide Lee County Commissioners and management with reports on a monthly basis thatwill provide a quick summary of high- level performance indicators, data analysts on a bi annual basis, andintegration with the Wellness program. Mr. Slaughter reviewed the Plan Year Claim Report and the RX

5

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Monthly claims experience. Currently Lee County has 3 claims exceeding the stop loss with theprojection of two additional claims.

ANNOUNCEMENTS

A) The next regular scheduled County Commission meeting will be Tuesday, May 23, 2017 at 6: 00 p.m.B) County offices will be closed: Monday, May 29, 2017 in observance of the Memorial Day holiday;

ADJOURNMENT

Commissioner Muggridge made a MOTION to adjourn the meeting. Commissioner Mathis

seconded the MOTION. The meeting was adjourned at 5: 45 p.m.

Lee County is a thriving vibrant communiy celebratedfor its value of tradition encompassing a safefamily oriented communiy,schools of excellence, and life long opportunitiesforprosperity and happiness without sacrificing the rural agricultural tapestry.

6

BOARD OF COUNTY COMMISSIONERS

T. PAGE THARP GOVERNMENTAL BUILDING

102 STARKSVILLE AVENUE NORTH, LEESBURG, GEORGIA 31763

SPECIAL CALLED MEETING

LEE COUNTY TUESDAY, MAY 23, 2017 AT 3: 30 P. M. MEETING MINUTES

MUCKALEE CONFERENCE ROOMLife wC4ks" 0

T. PAGE THARP BUILDING

COUNTY COMMISSIONERS COUNTY STAFF

Dennis Roland, Chairman District 1 Mike Sistrunk, Co County ManagerBilly Mathis, Vice-Chairman District 3 Christi Dockery, Co County ManagerLuke Singletary, Commissioner District 2 Jimmy Skipper, County AttorneyRick Muggridge, Commissioner District 4

Bill Williams, Commissioner District 5

The Lee County Board of Commissioners met in a special called meeting on Tuesday, May 23, 2017 at 3: 30 p.m.The meeting was held in the Muckalee Conference Room of the Lee County T. Page Tharp GovernmentalBuilding in Leesburg, Georgia. Those present were Chairman Dennis Roland, Vice-Chairman Billy Mathis, andCommissioners Bill Williams. Commissioners Rick Muggridge, and Luke Singletary were absent. Staff in

attendance was Co County Managers Christi Dockery, and Mike Sistrunk. Vice- Chairman Mathis called the

meeting to order at 3: 30 P.M.

1. INVOCATION

2. PLEDGE OF ALLEGIANCE

3. CALL TO ORDER

A) Discussion of the policies of the Tax Assessor' s Office.

W.F. Griffin, Chairman, Steve Ruckel, and Tim Sumners, Tax Assessor Board members all attended the

Special Called meeting of the Board of Commissioners. Susan Smith, Tax Commissioner, also attended

the meeting. The Tax Assessor Board members and the Chairman Roland, Commissioners Mathis and

Williams discussed the proposed budget, tax digest process, travel expenses of the Tax Assessor' s staff,

the notice of the pending resignation of Chief Tax Assessor Joe Wright and Deputy Chief Tax AssessorAl Deen, and the website GMASS listing Joe Wright as Project Manager and Al Deen as PersonalProperty Manager employees. Mr. Sumners stressed that the proposed budgeted $ 10,000 for travel and

seminar cost will not be adequate for the staff to maintain their certification.

W.F. Griffin explained that Joe Wright has assured the Tax Assessor' s Board that he will stay on as theChief Tax Assessor for Lee County until the millage rate is approved and notices have been submitted.Mr. Griffin said that Mr. Wright told the Board that he would resign as the Chief Tax Assessor but he

did not know when Mr. Wright planned to give the Board of Tax Assessor' s a final date for his

resignation. Mr. Wright said that Al Deen may leave in the future.

4. ANNOUNCEMENTS

A) County offices will be closed: Monday, May 29, 2017 in observance of the Memorial Day holiday;B) The next regular scheduled County Commission meeting will be Tuesday, May 23, 2017 at 6: 00 p.m.

7

5. ADJOURNMENT

Commissioner Williams made a MOTION to adjourn the meeting. Commissioners Mathis

seconded the MOTION. The MOTION was unanimous with Commissioner Roland voting yea.

The meeting was adjourned at 4:20 p.m.

Lee County is a thriving vibrant community celebratedfor its value of tradition encompassing a safefamily oriented community,schools ofexcellence, and life long opportunitiesforprosperity and happiness without sacrificing the rural agricultural tapestry.

8

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Legal Description

Oakland Plantation Gated Community

All that tract or parcel of land lying and being in land Lot 230. Second Land District: LeeCounty. Georgia and being more particularly described as follows:

From a Point of Beginning at the northwest corner of i ract 3 of Oakland Parkway FrontageSubdivision as recorded in Plat Cabinet F. Slide 105A follow the northeast right-of-way line ofOakland Parkway ( 120' R/ W) North 33 degrees 39 minutes 56 seconds West a distance of

403. 05 feet to a point; thence continue along said right-of-way line of Oakland Parkway arounda curve to the right which has a radius of 3880.00 feet and a length of 694. 21 feet. the chord

being North 28 degrees 32 minutes 23 seconds West a distance of 693. 28 feet to a point: thence.leaving said right- of- way line, go North 64 degrees 29 minutes 07 seconds Last a distance of900. 24 feet to a point; thence go South 18 degrees 55 minutes 56 seconds Fast a distance of

217. 60 feet to a point: thence go South 13 degrees 43 minutes 30 seconds East a distance of

717. 66 feet to a point; thence go around a curve to the right which has a radius of 1931. 63 feet

and a length of 560. 83 feet_ the chord being South 48 degrees 0I minute 01 second West adistance of 558. 86 feet to a point: thence go South 56 degrees 20 minutes 05 seconds West a

distance of 100. 00 feet to a point on the northeast right- of-way line ofOakland Parkway which isthe Point of Beginning.

Said tract or parcel contains 18. 513 acres.

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12

VARIANCE REPORT

CASE NUMBER: Z17- 013

APPLICANT: OAKLAND PLANTATION PARTNERS, LLC

LOCATION OF PROPERTY: Northeast side of Oakland Parkway, Leesburg. GeorgiaNear 3900 marker

REQUESTED ACTION: Variance to Section 70. 199

Request 25' setback on interior second road t'rontage

Request 5' side setback

Request 10' between buildings

PROPOSED USE: R- 2 Single family development

EXISTING ZONING: R- 2

EXISTING USE: Vacant

SURROUNDING ZONING AND LAND USE:

North: R- 2

South: I and R- 1

East: R- 2 and R- 1

West: R- 2

MEETING INFORMATION: All meetings are held in the T Page Tharp GovernmentalBuilding at 102 Starksville Avenue North, Leesburg, Georgia.

Planning Commission ( public hearing): Tuesday. May 16th, 2017, 6: 00 p. m.

Lee County Board of Commissioners( public hearing): Tuesday, June 13th, 2017, 6: 00 p. m.

Lee County Board of Commissioners( vote): Tuesday,. tune 27th, 2016, 6: 00 p. m.

13

V' ARlAN(' F (' ONSIUER:\ f1ONS: According to the Lee County Zoning Ordinancea variance may be granted in such individual case of unnecessary hardship, upon afinding by the Planning Commission that all four( 4) of the following conditions aremet.

1. There are extraordinary and exceptional conditions pertaining to the particularpiece of property in question because of its size, shape or topography, AND;1/ 11' ,' rI/' tli/ rI/ t11cU' 1 il/ i/ f l' 1( t'/?/ 7r/ i!( 71 C'/ ) l. j'Iln) l 0' I' 707/ Il) 7L' // 1(\ port' s 7lltrl f' i( LY' l) t

pl', ptl/, H1) 77/ 7/ t,

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2. The application of these regulations to this particular piece of property would

create an unnecessary hardship, AND;I Ili 7) Iii/ ( t 1101'(/ 1/ 71/' LP L, 71 ( I t'. l, ll/ t/ 1/ c' tjllc I 7 P 7 H77/ P ! I'/% I, l l/)/, 7f! Ht / r i1, 1'/ 7 /

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3. Such conditions are peculiar to the particular piece of property involved, AND;

4. Relief, if granted, would not cause substantial detriment to the public good or

impair the purposes and intent of these regulations provided, however, that no

variance may be granted for a use of land, building, or structure that is prohibitedby these regulations.

14

sec 70-[ 96 Statement of purpose

The R- 2, multi- family residential district is designed to permit residential use of land with various types of multiple

dwellings and related uses. For good accessibility, this district shall be located adjacent to arterial and/ or collectorroads as described in r: Li 1 i3 of this Code. Public water and sewer shall be required. Any developments in this

district shall be designed to complement adjacent, existing or planned, single- family developments Various types andsizes of residential accommodations, for ownership or rental, would thereby be provided to meet the needs of the

different age and family groups in the community without overtaxing existing community facilities, utilities or services.

It is also the intention of this section to provide areas of sufficient size and allowing reasonable flexibility in design andorientation for the establishment of a structure or group of structures which include multiple dwellings designed in aplanned unit development of more than one building on a given site. The requirements of area, height, bulk, andplacement regulations as they are usually applicable to individual buildings and individual lots of record would incertain cases of large scale development have results affording less protection to the public health, safety and welfarethan if a measure of flexibility were permitted. The permitting of these planned unit developments as special andparticular land uses can, in certain cases, increase the desirability and convenience to the residents or occupants of

the planned unit development without causing adverse effects on adjoining properties. This type of development willpermit a creative approach to residential development. A planned unit development will provide for an efficient use of

land potentially resulting in more economical networks of streets and utilities thereby lowering housing and otherland development costs as well as enhancing the appearance of neighborhoods through the preservation of naturalfeatures and the provision of recreation areas and open space.

In creating this zoning district the county intends to encourage home ownership; increase the variety of dwelling typesin the housing market; and allow for innovative uses of real property which may not be suitable for development forother kinds of residential uses.

Ord. of 12- 2- 2002, § 70- 196)

Sec. 70- 197. - Permitted uses.

a) Single- family detached dwellings, except manufactured or mobile homes.

b) Duplexes.

c) Apartments( multi- family dwellings)

d)Townhouses

e) Condominiums

f)Patio houses.

g) Zero- lot- line houses.

h) Other high- density residential developments

i) Residential planned unit development.

j) Temporary emergency construction and repair residences.

k) Accessory buildings or uses customarily incidental to any of the permitted uses, when located on the same lot andnot involving any business, profession, trade or occupation, provided that all accessory buildings shall conform and belocated as required in ; ect on 70- 84 of this Code.

I) Churches, provided that the proposed site for a church is not less than three acres, and a complete site

development plan is submitted with the application for a building permit.

15

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q) Accessory corn ecai uses o Dec. The foPowog lomiei ca - slnren , tavbcve, mir, ed m` mrarti

accessory uses m ap/ aooeo ,, ouenoa| devempmextw this 6sx.op, o~ deu v` c do nor usc spy a xna| o/ more

than ten percent of the area o[ the developmr^ t; are located om/". tr" m distance of' 108fcn front any, dio*`^&

property Uoe, street, or highway riQtszofway, sod are ° te^ Ved for tee covenience n\ a- id for service u the

Occupants of the development

1) Laundry and dry cleaning establishments or pick up stations or d clearing aou laundry concerns: beauty shops,barber shops; and similar personal service businesses,

2) nctaU store ntenoed for the cooveruence of, and for service to the occupants of the development_

Worn operated. enu rgm^ chmes provided such are located wit-rn a building and are not visible Iron the street or

odmmm8p/ vpc' tv lines,

4) The, planning commission may a!' mmrthe/ use` when in its judg". e", the proposed use will not m, n. c, w t" tee

intent of this artcle or other county n' d. naocc,. and is appropriate to^ reydeo,` a/ development

Oro o/ 1z- 2- zool 70- 197)

Sec. 70- 198. Conditional uses

a) Publc cemeteries provided that a compete site development,: ketch is submitted w' c^ app`.cano^ me

proposed site must cc cc least five acres and have an aoeouatrbu* c'

Wmorv,, vuhoo/s, kinderga tens or day care fa«.' mes p* wdeou' at all state{/ cenung requirements are met

dPrvap/ v owned outdoor recreational facilities such as golf and country duts rwimm." gn' teens Dob arid sip/ y'ue~

Ord , L1 12 2o02. I97)

Sec. 70- 199. - Single family and duplex developments,

wmomomDevelopment Size

Owe/ Imp Units Per Acre of Developable Lurid nx. vt' ac',

Minimum Lot Width nt Setback umn ' cvien

winimv° avvmng Setback

Front

Side and rear

Maximum Building Height as' o' ustories

16

E Y'- ' u( -.,'",a '' a, e at a rcc imUn', a ') Ho• , v de ar, r e" S ., r;, bhr ' o?.,-a

1) Lot eng, V` vll . pr be io - ' hcr folic mes tn,-?, c' iv, 11.' ,

2) This helg at,or 2 , 3; not a0pls to gr 3 elevators, silos, w',ndn ins, elfes,at( i-( r.;',0 , v) Net'.. w?,.!rt 1» Aiers

ch Y' ns ar1, 1 S coke, taCK' or cht. rch sp re_'

3) 1- he` tu IY1Urt! rm tdti( r Between f). uldi g'5 on „ eG 3' ate) OTr shJlirft 20 feet

4) Ail new ,,, ,_ 1`, I 1 tr s d, srr{ t stall he r jrt rir..d gutter") ads as sperJ•ed in (, ) er i8 ) ' nE ride

5) Ail new roads.. n this di> tr ct shah dirrr_il j connect r c, cs;, ng, pa', ed p, jbi r Doer:

6) Develoo- cents ir, rh;, dl sr pct shall only a( Sess arterial and/ or ma, or r- Oiler.tur srr to as de' red in the landdevelopment chapter of the Code

Ord. of 12 2 2002, § 70 199;

Sec 70- 200 Townhouse, condominium, and apartment developments.

DNeihr y Units. Per Acre 12 units per ac* e

Minimum Build+ng Setback 135I

Ilvloxirnum Budding Height 185 or 8 stories

Each lot shah have at e minimum, a 30- foot wide access to a public road.

1) The rezoning of any property for a townhouse, condominium or apartment development shall fo, low rezoningProcedures established in this chapter No rezoning of property for townhouses, condominiums or apartment, will beeffected until preliminary development plans have beer reviewed and approved for the proposed site.

2) An accessory building may abut an accessory building located on an ablate lot along Interior lot lines in

developments in this district subject to all county bui+ding and fire codes

3) Each individual dwelling unit , n this d+strict shall contain at least 900 sgljare feet of floor area within outside wallsexclusive of basements, unfinished attics, garages, porches ofntner such areas nit nerma! ly used for homerhabitation.

4) No more than four individual dwelling units shall be bunit m a row Having the same building line In setting forth thisrequirement, the county intends to discourage that creation of Sorg unbroken ines of dwelling units. In complexeshaving more than four dwelling units, the required minimum offset in the building line shall be three feet A row orgrouping of dwelling units shall not exceed 250 feet it length.

Any dwelling unit in this district on a subdiv ded lot shalt have the required minimum frontage on a public street

6) Parking:

a. A minimum of two paved off street park mg spaces constructed in compliance with chapter 38 of this Code, shall beprovided for each individual dwelling unit

6. Each dwelling unit in this district on a subdivided lot shall have its own parking spaces with direct access to a countyroad. Parking spaces and driveways are permitted in the front yard of a lot if a setback of 35 feet from the right- o'- wayis maintained and the front yard is properly landscaped

c. All parking facilities shall be constructed according to the requirements of chapter 38 of this Code

17

v. 3 ij, ,. ad.

Sec. 70- 20t. [ Tanned unit deve apmi2:r°

R

1R-2; MULTI- FAMILY, RESIDENTIAL DISTRICT;

RESIDENTIAL PLANNED UNIT DEVELOPMENT REQUIREMENTS

Individual Dwelling Unit Per Acre In R- PUD.

1, Single- family 14 per acre

2. Duplex j 6 per acre1

3. Multi- family 12 per acre:____

Building setbacks from exterior lot lines: 35 feet

Building height: 85 feet or 8 stories

f(

I)Ownership There shall be unified control of the entire site Prior to final approva' of the development plan,evidence of unified control of the entire site shall be submitted to the planning commission. In addition, an agreement

shall be submitted to the planning commission by all owners of the planned unit development, which includes theircommitment to

a. Proceed with the proposed development in accordance with the planned unit development plans as submitted, and

such conditions and safeguards as may be set by the county commission granting the rezoning; aro,

b. Provide agreements and deed restrictions acceptable to the county commission for completion of such development

according to plans approved and for the maintenance of such areas, functions, and facilities as are not to be provided,operated or maintained by the county, pursuant to written agreement; and,

c. To notify and bind their successors in title to any commitments made in their petitions of PUD approval.

d. All plans approved shall be reviewed as a form of commitment to execute the development precisely, and only as

submitted to and ultimately accepted and approved by the county commission. No variations, changes, departures orexceptions to the approved plans shall be permitted except through the formal amendment process.

e. After rezoning for a PUD in this district has been given formal approval no use shall be made of a PUD site exceptthat which had been approved as a result of the application or the continuation of uses that existed at the time of the

application.

f.All new roads in this district shall be curb and gutter as specified in chapter 38 of this Code and shall directly connect

to existing paved public roads.

Ord. of 12- 2- 2002, 5 70-201)

Sec. 70- 202. - Open space requirements.

18

Open space, as defined in section 70 94 of this chapter, shall be required. In addition.

1) The common open space shall be situated such that it will best serve residents and be totally integrated within thevarious uses of the development.

2)The development schedule must coordinate the improvement of the common open spaces, the construction of the

buildings, structures and improvements in the common open space, and the construction of residential dwellings in

the development.

3) The pedestrian circulation system and its related walkways shall be separated as completely as possible from thestreet or vehicular circulation system. All walks shall be of permanent nature and material and shall be constructed in

accordance with chapter 38 of this Code.

Ord. of 12- 2- 2002, § 70-202)

Sec. 70-203.- Access,

Private vehicular access drives not maintained by the county throughout the development shall meet all county roadand street requirements.

Ord. of 12- 2- 2002, § 70-203)

19

Page 1 of 2

FRANK BETZ8811113003 ASSOCIATES

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https:// www.frankbetzhouseplans. com/ plan-details/print/?n= 3809& e= 1& fn= 1& ufn= 1& sf=2 5/ 15/ 7( 117

Page 2 of 2

Plan Information Room Dimensions

Plan Name Aberdeen Place Family Room14- 0 x 15- 9 x 17- 0Kitchenl0-0 x 11- 2 x 8- 0

Square Footage Diningl0-0 x 12- 0 x 8- 0

Laundry5- 9 x 6- 5 x 8- 0Total 1593 Foyer7- 0 x 13- 0 x 17- 0First Floor 1118 Breakfastl0- 0 x 8- 9 x 8- 0Second Floor 475 Bonus Rooml 1- 5 x 17- 0 x 8- 0Garage 420 Master Bedroom 16- 0 x 12- 3 x 9- 8Basement 1118 Bedroom 210- 7 x 12- 3 x 8- 0Second Floor 475 Bedroom 310-0 x 11- 2 x 8- 0

Master Closet4- 9 x 6- 5 x 8- 0Dimensions Master Bath Room8- 5 x 9- 10 x 8- 0

Width 41' - 0"

Depth 45' - 0"

Height 26' - 0"

Main Roof Pitch 12/ 12

Features

Front porch

Plan Books

Volume 37Page 26

Volume 36Page 26

Volume 35Page 31

Volume 34Page 30

Volume 33Page 31

Book 32Page 31

Book 31 Page 29

Book 30Page 28

Book 29Page 25

Book 28Page 25

b loo plans and Elevations are subject to change. b loorplan dimensions are approximate Consult working drawings for actual dimensions andinformation. Elevations are artists' conceptions. Photographs may have been modified from the original construction documents.

21

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Dining11- 3 x 11- 0 x 15- 0

Foyer5- 0 x 12- 0 x 9- 0

Den12- 8 x 13- 3 x 9- 0 ( Optional Study)Master Bedroom17- 0 x 13- 5 x 11- 9

Master Closet12- 5 x 6- 3 x 9- 0

Master Bath Room19-0 x 9- 0 x 9- 0

Bedroom 212- 5 x 12- 0 x 9- 0

Bedroom 312- 5 x 12- 3 x 9- 0

Kitchen11- 3 x 13- 7 x 15- 0

Porch10- 0 x 17- 0 x 9- 0 ( Side Covered)

Grand Room18- 3 x 22- 6 x 15- 0

Laundry5- 8 x 6- 3 x 9- 0

23

LEE COUNTYBoard of Commissioners

One of the first original counties of Georgia— Established in 1825

LEE COUNTY

PUBLIC NOTICE

A copy of the proposed budget for the Lee County Board of Commissioners forfiscal year 2017/ 2018 is available for review at the Lee County Board ofCommissioners' Clerk's Office at the County Administration Building, 102

Starksville Avenue North, Leesburg, GA and a copy is available for public reviewat the Lee County Library, 245 Walnut Avenue, South, Leesburg, GA duringnormal operating hours.

The Lee County Board of Commissioners BUDGET PUBLIC HEARINGregarding the proposed 2017/ 2018 budget will be heldJune 13, 2017 at 6: 00 p.m. atthe T. Page Tharp Governmental Building, Opal Cannon Auditorium, 102

Starksville Avenue North, Leesburg, GA. This Public Hearing is open to thepublic and the public is encouraged to attend.

Media Notified: 5/ 15/ 2017

Posted on website: 05/ 15/ 2017

Posted on official board: 05/ 15/ 2017

Published in Legal Organ: 04/ 24/ 2017

Lee County is a thriving, vibrant community celebrated for its value of tradition encompassing a safe family oriented community, schools ofexcellence, and life long opportunities for prosperity and happiness without sacrificing the rural agricultural tapestry.

Chairman Vice Chairman Commissioner Commissioner Commissioner Co County Manager Co County County Attorney

Dennis Roland Billy Mathis Luke Singletary Rick Muggridge Bill Williams Mike Sistrunk Manager Jimmy Skipper

District 1 District 3 District 2 District 4 District 5 Christi Dockery

102 Starksville Avenue North Office:( 229) 759- 6000

Leesburg, Georgia 31763 Fax:( 229) 759- 6050

www. lee. ga. us 24

xv•

Lee County/ Leesburg/ Smithville Planning CommissionTROY GOLDEN CHRIS GUARNIERI

Chairman Vice Chairman

MARK WORD, JASON SHEFFIED, CLAY GRIFFITH, DARREL FINNICUM, CHAD ARNOLD

Planning Commission

Draft) MEETING MINUTESMAY 16, 2017

T. PAGE THARP GOVERNMENTAL BUILDING

6: 00 P. M

Members Present: Troy Golden, Chris Guarnieri, Mark Word, Jason Sheffield, Clay Griffith, & Chad

Arnold

Members Absent: Darrel Finnicum

Staff Present: Marcia Studley

Public Present: Barry Carr, Bobby Donley, Terry Singleterry, Bob Haas, Brian Braun and DustinMcLendon

MEETING CALLED TO ORDER

Chairman Troy Golden called the meeting to order at 6: 00 p. m.

II. APPROVAL OF MINUTES of APRIL 18, 2017

Mark Word made a MOTION to recommend APPROVAL of the April 18, 2017 minutes with a

second by Clay Griffith and vote was unanimous for APPROVAL.

III. NEW BUSINESS

PUBLIC HEARINGS

Z17- 013 VARIANCE. OAKLAND PLANTATION PARTNERS, LLC, APPLICANT, has submitted anapplication for a variance to Lee County Code of Ordinances Section 70. 199 Single Family andDuplex developments requiring a 35 foot front setback and a 10 foot side setback; and requiringa distance of 20 feet between buildings on separate lots for purposes of developing a single

family detached residential gated community with a 35 foot setback on one of two roadfrontages; a 25 foot setback on second road frontage of interior corner lots; a five foot sidesetback and 10 feet between buildings on separate lots. Property is a 18. 52 acre tract zoned R- 2

Multi-family residential and is located on the northeast side of Oakland Parkway in land lot 230of the 2nd district, Lee County, Georgia.

Chairman Golden opened the public hearing and Chris Guarnieri read the agenda item.Responding to the Chairman' s inquiry regarding current zoning status, Marcia Studley

responded current R- 2 multi- family zoning was approved by the BOC September 20, 2004 and25

presented a map showing location across from proposed Greystone Apartments on OaklandParkway and next to Pool Brothers commercial development near The Groves residentialdevelopment. Responses to variance considerations mandated by ordinance were prepared by

staff as requested by the PC and found the following: the extraordinary and exceptionalconditional threshold was met by the topography and wetlands particular to this parcel; therewould be unnecessary hardship and relief caused no public harm. Pointing out R- 2 zoning

permitted single family, duplex, townhome, condo, apartments and PUD' s, she explained thedensity of the proposed 43 units on 18. 513 acres was significantly less than that permitted ( 2. 32units per acre proposed; 4 units per acre permitted). She added the R- 2 zoning also permitted

apartments at 12 units per acre. The private gated development proposed front setbacks of 35

feet on street fronted by dwelling and 25' was requested for the side road only for cornerinterior lots. The requested five foot side setback and distance between buildings would be

subject to fire and other department review for approval.

Bobby Donley stated no homes would front the side street subject to request of 25' setback.

Barry Carr stated the gated and private development was in response to demand for aged 50—55 plus. He pointed out the club house, open areas and greenspace and explained the homes

constructed of hardiplank, brick and/ or stucco would range in size from 1600 to 2600 square

feet. He explained a HOA would be created and price range would be about $ 135 per square

foot. When asked, he responded there was a possibility of gas and provided information

regarding a previously approved project ( it was a number of years ago; 90 units were proposed,location was proposed across the street where apartments were being constructed and project

was never built). Mr. Carr stated the current location ( across from the new apartment

development and being adjacent to new medical and commercial development) with proximityto residential was optimal for this development at this time and timing was everything.

Closing the public hearing, Chad Arnold made a MOTION to approve the plan and RECOMMENDAPPROVAL of the variance; with a second by second by Clay Griffith and vote was UNANIMOUSfor recommendation of APPROVAL.

ADMINISTATIVE HEARINGS

GD17- 008 GENERAL DEVELOPMENT PLAN, EMC ENGINEERING SERVICES, INC as agent forNORDSTAR, LLC has submitted an application for EASTHAMPTON SUBDIVISION for

consideration by the Leesburg/ Smithville/ Lee County Planning Commission. Easthamptonproposes two phases to be located in Land Lot 5 and 32 of the 1st District, Lee County, Georgia;

with a total of 57 lots on 121. 5 acres(+ or-) to be served by well and individual septic systems;and 18. 06 acres greenspace. Easthampton is located north of Northampton Road and east of

Northampton Country Estates Section V.

Chris Guarnieri read the agenda item. Marcia Studley presented the current GDP and theprevious one approved by the Planning Commission December 18, 2012 ( expiring thisDecember). Due to significant changes in area, acreage, greenspace (size and location); number

of lots, streets, layout and managing member, staff recommended submission of a new GDPinstead of petition for extension of the existing one. Explaining density, lot width andgreenspace requirements for well and septic were met, the 60 foot rights of way as shown forditch section roads was not compliant with ordinance requirements. She explained the GDP wasa guide only and subsequent plans submitted as preliminary would be subject to full staff review

26

for compliance with subdivision, environmental and design requirements. She explained a

variance would be required for grant of a 60 foot right of way.

Chris Guarnieri made a MOTION to APPROVE the new GDP with a second by JasonSheffield and vote was unanimous for APPROVAL.

IV. OLD BUSINESS

None

V. ADJOURNMENT

Jason Sheffield made a motion for adjournment with a second by Chad Arnold and vote was

unanimous for adjournment at 6: 45 p. m.

27

40'CO U1, 7

c IR,

tj LEE COUNTY PUBLIC SAFETY

FIRE/ EMS SERVICES- 911 COMMUNICATIONS

342 Leslie Highway

A CMS Leesburg, Georgia 31763

lJitC S A'`

Phone 229- 759-6090/ Fax 229- 759- 6004

9- 1- 1

TO: Honorable Board of County Commissioners

SUBJECT: Opening New Response Station

MEETING DATE: Tuesday June 13, 2017

MOTION/ RECOMMENDATION:

Decision on Board of Commissioners directive to open a new Public Safety Response Station on New YorkRoad at intersection of Laramore and Philema Roads, or Highway 195.

BACKGROUND:

Estimated costs in opening new response station will be: $ 101, 050 w/ Ambulance or$ 390,950 w/ Fire Engine

1. Trailer - $ 43,900 * Special pricing from Clayton Homes for Public Safety

2. Fence - $ 9, 500.

3. Concrete Work: $ 3, 500

4. Cost to survey and prepare deed to donate property - $ 750.00

5. Bury Power Lines and install pole w/ electrical box - $ 1, 600.00

6. Furniture (Beds, Dining table, TV, Sofas, Night Stands, etc.) $ 5, 000

7. Office equipment( desk, chair, computer, printer, copier, fax, misc.) $2, 500

8. Stretcher and equipment for BLS Ambulance$ 21, 100

9. 6 sets turnout gear at$ 2, 200 each - $ 13,200

10. Using the Reserve Fire Engine means a loss of. 5 points and would have to be equipped at an estimatedcost of$ 36, 000. The option to use the Reserve Fire Engine means closing a station anytime one of the FireEngines needs maintenance or repairs.

11. Cost to replace reserve fire truck (if use fire truck instead of ambulance) $275,000

12. Estimated recurring annual operating expense of$ 50,000.

27A

L-- COUNTY

Board of CommissionersOne of the frst original counties of Georgia• Established Awe 9. 1825

110 5tarksvifle Avenue North• Leesburg, GA• 31 763• Phone( 229 759-6000• Fax( 2291759- 6050• www.lee. aa. us

VOLUNTEER BOARD APPLICATION

Contact Information

Name Joseph Wombough

Street Address 195 Archie Drive

City, State, ZIP Code Albany, GA, 31707

Home Phone 229-496-9933

Cell Phone 229-886-3076

Work Phone 229-639-9223

E- Mail Address joewombough.com

Board Appointment Requested Lee County Utilities Authority Board

Special Skills or Qualifications

Summarize special skills and qualifications you have acquired from employment, previous

volunteer work, government or through other activities.

I retired from the Marine corps in 2013 after 18+ years. I have worked in Business Management since 1999 andstill work in it as the Deputy Director of Marine Corps Community Service. We oversee a budget of about 10million. I think I can bring allot of management and business qualities to this business aspect of the county. Canprovide resume if requested.

Previous Volunteer Experience

Summarize your previous volunteer experience.

None as kids prevented me but I am now looking to give back to a place I made my home.

28

Lee County Utilities AuthorityGEORGE WALLS 905 US Highway 19 South CHRIS BOSWELL

Chairman General Manager

ED DUFFY Leesburg, GA 31763Vice-Chairman Tel: ( 229) 759- 6056 Tricia H. Mills

Authority Members

Victor StubbsFax: ( 229) 759- 3319

Director of Administrative Operations

Bill Williams Ira Houston

Troy Golden Director of Field Operations

Robert( Bob) UsryJohnny Barthlein

May 17, 2017

Dear Commissioners,

I, George Walls, would like to be reappointed to the Lee County Utilities Authority for another term.Thank you for your consideration.

Chris Bo 1".' ell at the reque' of:

George Walls

110 Donald Road

Leesburg, Georgia 31763

GW:tq

29

Lee County Utilities AuthorityGEORGE WALLS 905 US Highway 19 South CHRIS BOSWELL

EDIDUFFY Leesburg, GA 31763General Manager

Vice-Chairman Tel: ( 229) 759- 6056 Tricia H. Mills

Authpttjy Members Director of Administrative Operations

Victor StubbsFax: ( 229) 759- 3319

Bill Williams Ira Houston

Troy GoldenDirector of Field Operations

Robert( Bob) UsryJohnny Barthlein

May 17, 2017

Dear Commissioners,

I, Robert( Bob) Usry, would like to be reappointed to the Lee County Utilities Authority for anotherterm.

Thank you for your consideration.

Chris Boswell a e equest of:

Robert Usry586 St. Hwy 118 EastSmithville, GA 31787

RU: tq

30

Lee County Utilities AuthorityGEORGE WALLS 905 US Highway 19 South CHRIS BOSWELL

Chairman

ED DUFFY Leesburg, GA 31763General Manager

Vice-Chairman Tel: ( 229) 759- 6056 Tricia H. Mills

Authority_Members; Director of Administrative Operations

Victor StubbsFax: ( 229) 759- 3319

Bill Williams Ira Houston

Troy Golden Director of Field Operations

Robert( Bob) UsryJohnny Barthlein

May 17, 2017

Dear Commissioners,

I, Victor Stubbs, would like to be reappointed to the Lee County Utilities Authority for another term.Thank you for your consideration.

q; 7 .

1b..4117

Boswell at the request of:

Victor Stubbs

181 Magnolia Ave.

Leesburg, Georgia 31763

VS: tq

31

041 MEMORANDUM

LEE COUNTY BOARD

OF COMMISSIONERS

LEE COUNTYLife works well here.

TO: Honorable Board of County Commissioners

SUBJECT: Award Bid for Courthouse Annex Painting

MEETING DATE: June 13, 2017

MOTION/ RECOMMENDATION

Recommend awarding the bid to Midwest Maintenance, Inc., in the amount of $70,296. 20 forpainting and masonry repairs.

BACKGROUND

The invitation to bid was published on the website and vendors notified of this RFP opportunityon May 15, 2017. Bids were opened in the Opal Cannon auditorium on June 6, 2017 at 2: 05

p.m.

Only one bid was submitted, which was received from:Joe Shellenberg, Midwest Maintenance, Inc. (MMI)4268 Belair-Frontage Road

Augusta, GA 30909

Scope of work for Painting County Building:

Power wash entire surface to remove all dirt, contaminants and loose paint. Utilize

ProSoCo EK2010 cleaner when cleaning.Hand scrape all other paint so that there are no loose or un-bonded paint.Tuck-point all mortar joints that are open or deteriorated

Remove all sealant from all perimeter openings

After painting is complete, reseal all openings with a high grade urethane sealantInstall Sherwin Williams NR5000 sealant in all fractures

Apply two independent coats of Sherwin Williams Loxon XP to all surfaces.There will be TWO colors applied. The first coat will be close to the finish colors andthe final color will be the second coat

Color pattern will be submitted to County for approval, but contractor is to understandthere will be two colors.

All non-paint surfaces will be protected from all procedures.

All grounds to be cleaned from all effects of process.

All access to all surfaces is included in the cost presented

All insurance certificates to be submitted prior to work sta

32

1 . I ., Midwest Maintenance, Inc.

MMI E 101 Fox Drive 4268 Belair-Frontage Road

Piqua Ohio 45356 Augusta, Georgia 30909

Ph.( 937) 773- 9236 Ph.( 706) 855- 8888

1-. Fax( 937) 773- 8645 Fax( 706) 855- 8837

Change Request 1To: William Walter Number: 3

Masonry Restoration Tech& Ser Date: 4/27/ 17

4775 Bowsher Road Job: 16-067 Lee County Courthouse

Lima, OH 45806 Architect/ Owner Job#:

Ph: (567) 712-6376 Phone:

Description: Lee County Building Painting Project

We are pleased to offer the following specifications and pricing to make the following changes:

Surface Preparation-

Contractor is to remove loose paint, chalk, dirt, mildew and any other foreign contaminates with RP-01- 72 power wash and handtool clean to assure good paint adhesioin. Caulk hairline cracks and small holes with Sherwin Williams NR5000 SilconizedAcrylic Latex Caulk.

Paint System-

Apply two coats of Sherwin Williams Loxon XP to all masonry surfaces.

The total amount to provide this work is 70,296 20

If you have any questions, please contact me at( 706)855-8888.

Submitted by: John Shellenberg Approved by-Midwest Maintenance, Inc. Date: --

Cc:

33

MASONRY RESTORATION TECHNOLOGIES & SERVICES, LLC 2017

For example purposes, here is a sample of what can be done with a color scheme on your building. I was

hoping for more of a " brick red" but I think you get the idea.

We can chat soon about this also!!!!

Best regards,

Bill Walter

fix' "

T

1

s! -

s,„ ,

Th0 : '\ 40 l Gil

7'1', L:.

R' ' SCAFFOLD & ACCESS PROSOCOINDUSTRY cmx- F

William ( Bill) E. Walter, MRE, CSI

Masonry Restoration Technologies & Services, LLC4775 Bowsher Rd. - Lima, Ohio 45806 - P/ F 567. 712. 6376 - ( c) 419. 863. 4079

bill @masonrvtechnoloiies. com - www. masonrytechnologies. com - facebook. com/ mrts

4775 Bowsher Road - - - Lima , Ohio 45806 - - - 419 - 863 - 4079 OM

MEMORANDUM

LEE COUNTY BOARD

OF COMMISSIONERS

LEE COUNTYLife works well here,

TO: Honorable Board of County Commissioners

SUBJECT: Moving Forward with Forrester Parkway Project

MEETING DATE: June 13, 2017

MOTION/ RECOMMENDATION

Consideration to move forward with the Forrester Parkway project, by bidding outenvironmental studies for possible archeological finds.

BACKGROUND

Recommend approval in moving forward with the bidding of this project.

35

44.,,,,,,,-::',:,,:;,.

vsLEE COUNTY

Board of CommissionersOne of the first original counties of Georgia-- Established in 1825

MEMORANDUM

TO: The Honorable Commissioners

FROM: Christi Dockery & Mike Sistrunk

SUBJECT: SPLOST VII

DATE: June 13, 2017

SPLOST VI expires September 30, 2019 and funds from the Special Purpose Local

Option Sales Tax will cease at that time unless a new SPLOST is authorized by areferendum.

If the Board of Commissioners decides to seek voter authorization to continue SPLOST a

decision will need to be made on when to hold the referendum. State law allows a vote on

SPLOST to be held in the primary and general elections in even numbered years and inMay and November in odd numbered years.

The ideal time to hold the election would be in May 2018, as the general primary will be

held on May 22, 2017.

The last two successful SPLOST referendums were held in March. Attached for your

review are the following documents:

1. ACCG SPLOST Guide

https:// www.accg.org/ library/ legal/ SPLOST%202016.pdf

2. Proposed SPLOST VII Priorities

3. SPLOST VII Revenue Projections

Lee County is a thriving, vibrant community celebrated for its value of tradition encompassing a safe family oriented community, schools ofexcellence, and life long opportunities for prosperity and happiness without sacrificing the rural agricultural tapestry.

Chairman Vice Chairman Commissioner Commissioner Commissioner Co County Manager Co County County Attorney

Dennis Roland Billy Mathis Luke Singletary Rick Muggridge Bill Williams Mike Sistrunk Manager Jimmy Skipper

District 1 District 3 District 2 District 4 District 5 Christi Dockery

102 Starksville Avenue NorthOffice:( 229) 759- 6000

Leesburg, Georgia 31763Fax:( 229) 759-6050

www. lee. ga. us

36

LOCAL OPTION SAES" AX 50

SPLOST TimelineSpecial Purpose Local Option Sales Tax Implementation

48-8- 111 ( a)]

Note: When counting days in using this timeline, count weekend days and holidays unless the weekend day or holidayfalls on the last day of the specified period of time. O. C. G. A. §§ 1- 3- 1( 13); 21- 2- 14. 1

Board of commissioners sends notice inviting mayors to a Notice must be mailed or delivered to each

meeting to discuss SPLOST projects. Notice must specify mayor at least 10 days prior to the meeting.

time, place, and purpose of meeting.

Meeting is held with municipal officials to discuss Meeting must take place at least 30 days prior topotential SPLOST projects, including possible municipal the call for the election.

projects.

Board of commissioners adopts a resolution calling for Resolution is adopted after the meeting with

imposition of the SPLOST. Resolution must contain a list the municipal officials, but prior to the call for

of projects, the estimated cost of each project and the election.

total time period of the tax levy.

Board of commissioners forwards a copy of the resolution After adoption of the resolution.

to the county election superintendent.

County election superintendent issues the call for the The call is issued by the county election

referendum and publishes notice in a newspaper of superintendent after receiving the resolution from

general circulation as required by law. the county. The call must be at least 90 daysbefore the date of the special election at which

the SPLOST question will be voted on, if it is held

in conjunction with a general primary or general

election. If the SPLOST election is not held in

conjunction with a general primary or general

election, the call must be at least 29 days before

the SPLOST. ( See Resources, Call for Election

Defined, p. 68).

Referendum is held and projects are approved or

disapproved by voters.

37

SDE , K; _:! a DF O s,=_ ES rAA 51

SPLOST Checklist

Work with constituents to solicit proposed projects.

Develop proposals for county SPLOST projects. Use capital improvements plan,if available.

Request municipalities to develop proposals for municipal SPLOST projects and to

submit those projects to the county for compilation.

Send notice to mayors inviting them to meeting to discuss compilation of SPLOSTprojects.

Hold meeting to discuss projects and to reach decision on whether allocation of

proceeds will be through Method 1 ( p. 20) or Method 2 ( p. 21).

Adopt resolution authorizing signature of intergovernmental agreement ( see p. 11).

Prepare and sign intergovernmental agreement, if appropriate ( see p. 11).

Adopt resolution calling for the imposition of a SPLOST ( see p. 11).

Forward a copy of the adopted resolution to the county election superintendent.

Issue call for election ( county election superintendent).

Publish notice of election ( county election superintendent).

Hold referendum on SPLOST.

Certify election results to the secretary of state and the state revenue commissioner.

If referendum is approved, send copy of resolution and ballot language to staterevenue commissioner. Include intergovernmental agreement, if one is executed.

38

SPECIAL puppc35 LOCAL L f,; SALES` Ai, 67

Special Election Dates and Call RequirementsAs of July 1, 2016]

Those statutory materials reprinted or quoted verbatim below are taken from the Official Code

of Georgia Annotated, Copyright 2008, 2016, by the State of Georgia, and are reprintedwith the permission of the State of Georgia. All rights reserved.

1)4C: OIA ;- CflI \ _ L Ti G_ l I DA -_

DT

a) Every special election shall be held and conducted in all respects in accordance with the provisions of this chapter

relating to general elections; and the provisions of this chapter relating to general elections shall apply thereto

insofar as practicable and as not inconsistent with any other provisions of this chapter. All special elections held

at the time of a general election, as provided by Code Section 21- 2- 541, shall be conducted by the poll officers

by the use of the same equipment and facilities, so far as practicable, as are used for such general election.

b) At least 29 days shall intervene between the call of a special primary and the holding of same, and at least 29

days shall intervene between the call of a special election and the holding of same. The period during which

candidates may qualify to run in a special primary or a special election shall remain open for a minimum of two

and one- half days. Special elections which are to be held in conjunction with the presidential preference primary, a

state-wide general primary, or state-wide general election shall be called at least 90 days prior to the date of such

presidential preference primary, state-wide general primary, or state-wide general election; provided, however,

that this requirement shall not apply to special elections held on the same date as such presidential preference

primary, state-wide general primary, or state-wide general election but conducted completely separate and apart

from such state-wide general primary or state-wide general election using different ballots or voting equipment,facilities, poll workers, and paperwork. Notwithstanding any provision of this subsection to the contrary, special

elections which are to be held in conjunction with the state-wide general primary or state-wide general election in

2014 shall be called at least 60 days prior to the date of such state-wide general primary or state-wide generalelection.

c)

2) Notwithstanding any other provision of law to the contrary, a special election to present a question to the

voters shall be held only on one of the following dates which is at least 29 days after the date of the callfor the special election:

A) In odd- numbered years, any such special election shall only be held on the third Tuesday in Marchor on the Tuesday after the first Monday in November; and

B) In even- numbered years, any such special election shall only be held on:

i) The date of and in conjunction with the presidential preference primary if one is held that year;

ii) The date of the general primary; or

iii) The Tuesday after the first Monday in November.

d) Except as otherwise provided by this chapter, the superintendent of each county or municipality shall publish thecall of the special election.

39

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January 1, 2018Earliest day to file and publish a notice of intention to be a write- in candidate

LATEST ELECTIONS NEWSin the General Election. O. C. G. A. 4 21- 2- 133(a)

6TH CONGRESSIONAL DISTRICT SPECIAL ELECTION

Earliest day to circulate nomination petition for General Election for INFORMATION

January 11, 2018Wednesday, March 15th 2017Independent/ Political Body Candidates O.C. G.A§ 21- 2- 170(e)

EIGHT CANDIDATES QUALIFY FOR STATE SENATE

Last day to fix and publish qualifying fees for offices to be filled during theFebruary 1, 2018 DISTRICT 32 RACE

2018 Election Cycle. O. C.G.A.§ 21- 2- 131( a)( 1)( A) Friday, February 24th 2017

Last day for a person to register and he eligible to vote in the March Special KEMP: FOUR REPUBLICANS. ONE NONPARTISAN

February 19, 2018CANDIDATE ENTER STATE SENATE DISTRICT 54 RACEElection and Runoff Election. O. C. G. A. 21- 2- 224(b)( 2)

Thursday, November 17th 2016

40

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2018 elections and voter registration calendar Page 2 of 3

February 26, 2018 First day to mail or issue Absentee Ballots for March Special Election.

O.C. G.A.§ 21- 2- 384(a)( 2)CALL FOR SPECIAL ELECTION FOR SENATE DISTRICT

54

Advanced In- Person Voting begins for the March Special Election. O.C. G.A.§ Monday, November 14th 2016

21- 2- 385( d)( 1(

GEORGIA BREAKS ALL-TIME VOTING RECORD

Last day to issue or mail absentee ballots for March Special Election. O. C.G.A.Wednesday, November 09th 2016

March 17, 201821- 2- 384(a)

March 5, 2018 Earliest day to qualify for Primary/ Nonpartisan and Independent/ Political

Body Candidates for November General Election. O.C. G.A. 521- 2- 153(c)( 1)9:00 AM A)

March 9, 2018Last day to qualify for Primary/ Nonpartisan and Independent/ Political Body

12:00 NoonCandidates for November General Election. O.C.G.A.§ 21- 2- 153(c)( 1)( A)

Last day to file affidavit stating the notice of intention to be a Non- Partisan

Write- In Candidate. O.C. G.A.§ 21- 2- 133( a)

March 16, 2018

Last day for a registrar to issue absentee ballots for the Special Election

O. C.G.A 421- 2- 384(a)( 2)

Last day to file affidavit stating the notice of intention to be a Non- Partisan

March 21, 2018 Write- In Candidate has been published in accordance with O.C. G.A.§ 21- 2-

133(b)

Earliest day for a registrar to mail an absentee ballot for the GeneralApril 3, 2018

Primary/ Non- Partisan/ Special Election O.C. G. A§ 21- 2- 384)a)( 2)

Last day for a person to register and be eligible to vote in the General

April 23, 2018 Primary/ Non- Partisan/ Special Election and Runoff Election. O. C. G.A.§ 21- 2-

224

Advanced( Absentee In- Person) Voting begins for the General Primary/ Non-April 30, 2018

Partisan/ Special Election. O.C. G. A.§ 21- 2- 385( d)( 1)( A)

Earliest day to apply for an absentee ballot for November General ElectionMay 10, 2018

O. C. G.A§ 21- 2- 381(a)( 1)( A)

Mandatory Saturday Voting for the General Primary/ Non- Partisan/ SpecialMay 12, 2018

Election O.C. G.A§ 21- 2- 385(d)

Last day for a registrar to issue absentee ballots for the GeneralMay 18, 2018

Primary/ Nonpartisan/ Special Election O.C. G.A§ 21- 2- 384(a)( 2(

June 25, 2018Earliest day of second qualifying period for Independent/ Political Body

9:00 AM Candidates to qualify for November General Election. O. C.G.A. 421- 2- 132( d)

June 29, 2018Last day of second qualifying period for Independent/ Political Body

12:00 Noon Candidates to qualify for November General Election. O. C.G.A.§ 21- 2- 132(d)

Nonpartisan Municipal Election Qualifying Period. O.C. G. A.§ 21- 2- 132( c(( 3)August 21- 25, 2017

SB199

Advanced( Absentee In- Person) Voting begins for the General Primary/ Non-July 2, 2018

Partisan/ Special Runoff Election. O.C. G.A.§ 21- 2- 385(d)( 1)( B)

July 9, 2018 Last day for an Independent or a Political Body Candidate to file their

Nomination Petition to have his/ her name placed on the General Election

Ballot. O. C.G.A.§ 21- 2- 132( e)

41

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2018 elections and voter registration calendar Page 3 of 3

Last day for a registrar to issue absentee ballots for the GeneralJuly 20, 2018

Primary/ Nonpartisan/ Special Election Runoff. O. C. G.A§ 21- 2- 384(a)( 2)

Last day to file the notice of intention to be a write- in candidate and haveSeptember 4, 2018

notice published in accordance with O. C. G.A.§ 21- 2- 133( a)

Last day to file affidavit stating the notice of intention to be a Write- InSeptember 10, 2018

Candidate has been published in accordance with O. C.G. A.§ 21- 2- 133( b)

Earliest day for a registrar to mail an absentee ballot for the NovemberSeptember 18, 2018

General/ Special Election O. C.G.A 421- 2- 384(a)( 2)

Last day for a person to register and be eligible to vote in the NovemberOctober 9, 2018

General Election and Runoff Election. O. C. G.A.§ 21- 2- 224(a)

Advanced( Absentee In- Person) Voting begins for the November GeneralOctober 15, 2018

Election. O.C. G.A.§ 21- 2- 385) d)( 1)

Mandatory Saturday Voting for the November General Election O.C. G. A§October 27, 2018

21- 2- 385) d)) 1)

Last day for a registrar to issue absentee ballots for the November GeneralNovember 2, 2018

Election and Runoff Election O.C. G.A§ 21- 2- 384(a)( 2)

Absentee ballots shall be mailed out as soon as possible prior to the General

As soon as possible Election Runoff for Local and State Offices. O. C. G.A§ 21- 2- 384( a)

Advanced( In- Person) Voting begins for the General Election Runoff for Local

and State Offices. O.C. G. A.§ 21- 2- 385( d)( 1)

O. C. G.A.§ 21- 2- 14. When the lost day for the exercise of any privilege or discharge of any duty prescribed or

required by this chapter shall fall on a Saturday. Sunday. or legal holiday. the next succeeding business day shall

be the last day for the exercise of such privilege or the discharge of such duty.

OEEICE OF BRIAN KEMPCONTACT

NEWS& ANNOUNCEMENTS214 State Capitol

Atlanta, Georgia 30334

PRESS& MEDIA KIT 344. 753 7825

E M_a_i_ lPRIVACv POUCV

c 2012 Georgia Secretary of State

42

http:// sos. ga.gov/ index.php/elections/2018_elections_and_voter_registration_calendar 06/ 06/2017

Sherry Shelton

From: Veronica Johnson

Sent: Thursday, April 06, 2017 4:00 PMTo: Sherry SheltonSubject: RE: SPLOST Information

Special Election was held on March 15, 2011

County Commission question passed 907— 117.

You requested the General Election date, which I provided ( November 6). If the SPLOST expires in October 2018, it will

need to be place on the Primary ballot which is May 22, 2018 to prevent a lapse. By state law, any special election heldin conjunction with a statewide primary must be called at least 90 days prior. I would need all the information by earlyFebruary 2018 to meet that deadline.

Veronica

From: Sherry SheltonSent: Thursday, April 06, 2017 3: 47 PMTo: Veronica Johnson

Cc: Christi DockerySubject: RE: SPLOST Information

Thank you so much for your help.

From: Veronica Johnson

Sent: Thursday, April 06, 2017 3: 26 PMTo: Sherry SheltonSubject: RE: SPLOST Information

A general election is always held on the first Tuesday following the first Monday in November— so in 2018 the General

Election will be held November 6th

By law I am only required to keep election results for 24 months. I will go to the warehouse tomorrow when the roofersare not there and see if I can find what Christi is requesting.

Veronica

From: Sherry SheltonSent: Thursday, April 06, 2017 12: 58 PMTo: Veronica Johnson

Cc: Christi DockerySubject: SPLOST Information

Good afternoon,

Christi asked me to contact you regarding the SPLOST VI in 2011 and let us know how many voted yes and how manyvoted no.

Additionally, please provide me with the 2018 general election dates.

143

PAGE LEFT BLANK INTENTIONALLY

Board of CommissionersCOMMISSIONERS

BOC STAFFFRED DENT, Chairman

BARBARA FRANCIS, Firunce Director Worth CountyJOE GAINES

KEN HALL

LEER-p REGULAR, Landfill Clerk201 N. Main St., Suite 30 BETTYE BOZ MAN

KIM STRIPLING, HR/ Payroll ClerkSylvester, GA 31791 BILLY MCDONALD

Telephone 229- 776- 8200 RALPH POWELL, County Attorney

Fax 229- 776- 8232 ANGELA HARRAEC County Clair

June 5, 2017

Mike Sistrunk

Public Works Director and Co-County Manager

Lee County Board of Commissioners102 Starksville Avenue, North

Leesburg, Georgia 31763

Dear Mr. Sistrunk;

The Worth County Board of Commissioners would like to accept your donation of a 1981 A.M.General Model No. M931 Flat Bed Truck with Cummins Engine.

Should you need any additional information to complete this transaction, please do not hesitateto contact John Merritt, Worth County Public Works Director, or me.

Thank you for your donation.

Since

Fred Dent, Chairman

Copy to: Denise Roland, Chairman

Lee County Board of Commissioners

CO 4 5

e°- " CDt., OFFICE OF THE CIRCUIT PUBLIC DEFENDERF C ,• Fk

O-:;.:r?"°;••,, .'1 SOUTHWESTERN JUDICIAL CIRCUIT 510 West Lamar Street, 2nd Floor

G ¢ `,— ; G; Americus, GA 31709

Office: 229- 928-4610

JTyy. • 1776 . CJw SAMUEL G. MERRITT Fax: 229- 928-4594

RDSC04 CIRCUIT PUBLIC DEFENDER e-mail: southwesterncpd@gapublicdefenderorg

June 6, 2017

Christi Dockery Joe Lee Williams, Chairman

County Clerk& Co- County Manager Stewart County CommissionLee County Board of Commissioners Post Office Box 157

1 I 0 Starksville Avenue North Lumpkin, Georgia 31815

Leesburg, Georgia 31763Bill Twomey, Chief Administrative Officer

Regina McDuffie, County Manager Sumter County Board of CommissionersMacon County Board of Commissioners Post Office Box 295

Post Office Box 297 Americus, Georgia 31709

Oglethorpe, Georgia 31068

George Moore, Chairman

Bill Sawyer, County Administrator Webster County CommissionSchley County Board of Commissioners Post Office Box 29

Post Office Box 352 Preston, Georgia 3 1 824

Ellaville, Georgia 31806

Re: Proposed contract for the second half of 2017

Dear Sir or Madam:

Enclosed please find the proposed contract and budget that I have drafted for the 6 month period from

July 1 , 2017 to December 3 I , 2017.

The budget totals for this contract are precisely the same as they were in the previous contract. Thespreadsheets look different because the State Court of Sumter County is no longer included.

We appreciate Sumter County working with us to limit or eliminate our duties in the State Court;however, this is a work in progress and we do not know at the moment how involved we will be in State

Court. In any event, whatever contract( if any) we eventually enter into regarding State Court, it will bean independent contract and not included in our contract with all of the 6 counties of the Southwestern

Circuit.

46

Page 2

June 6, 2017

Please review the proposed contract and budget and let me know whether or not you would like me to

come present it to your Commission. I will also be happy to answer any questions or address any issuesthat you may have at any time. Thank you for all of your support through the years.

Sincerely,

Samuel G. Merritt

ENCLOSURES

pc: Bryan Tyson, Executive Director, Georgia Public Defender Standards Council

search term p,3441 17070 i]

47

Contract term 7/ 1/ 17 to 1 2/ 3 1/ 17

Qv BIAC o INDIGENT DEFENSE CONTRACT BETWEENG =- pF , C 1,

o:: t.•; . 0%,,o THE OFFICE OF THE CIRCUIT PUBLICc07:1 DEFENDER OF THE SOUTHWESTERN JUDICIAL

I , CIRCUIT AND THE GOVERNING AUTHORITIES

OF LEE, MACON, SCHLEY, STEWART, SUMTER,s4);,,

776 ' oAND WEBSTER COUNTIES

4RDS COQ

THIS CONTRACT is entered into on the dates listed on the signature pages below between the Office

of the Circuit Public Defender of the Southwestern Judicial Circuit( hereinafter referred to as the "Office

of the Circuit Public Defender"), the governing authority of Lee County, a body politic and a subdivisionof the State of Georgia ( hereinafter referred to as " Lee County"), the governing authority of MaconCounty, a body politic and a subdivision of the State of Georgia ( hereinafter referred to as " MaconCounty"), the governing authority of Schley County, a body politic and a subdivision of the State ofGeorgia( hereinafter referred to as" Schley County"), the governing authority of Stewart County, a bodypolitic and a subdivision of the State of Georgia ( hereinafter referred to as " Stewart County"), the

governing authority of Sumter County, a body politic and a subdivision ofthe State of Georgia( hereinafterreferred to as " Sumter County"), and the governing authority of Webster County, a body politic and asubdivision of the State of Georgia( hereinafter referred to as " Webster County"). Lee County, MaconCounty, Schley County, Stewart County, Sumter County, and Webster County are hereinafter referredto collectively as the "Counties."

WHEREAS, the Office of the Circuit Public Defender and the Counties enter into this contract to

implement the provisions of the Georgia Indigent Defense Act of 2003, as amended; and

WHEREAS, the Counties are bodies politic, existing and operating under the laws and Constitution of theState of Georgia with full power to enter into contracts and agreements with other political entities; and

WHEREAS, the Office of the Circuit Public Defender exists under the laws of the State of Georgia and

operates under the laws and Constitution of the State of Georgia with full power to enter into contracts

and agreements with other entities; and

WHEREAS, it is the intent of the parties to this contract to provide for the operation of an indigent defense

system to assure that adequate and effective legal representation is provided, independent of political

considerations or private interests, to indigent defendants in criminal cases consistent with the standards

adopted by the Georgia Public Defender Council (" GPDC"). This system and this contract include the

following:I) The provision by the Office of the Circuit Public Defender and GPDC of the statutorily

required services to the Counties;

2) The payment to the Office of the Circuit Public Defender by the Counties for assistantpublic defenders and investigators and administrative assistants;

3) The payment by the Counties of their pro rata share of the costs of appropriate offices,utilities, telephone expenses, materials, and supplies as may be necessary to equip,

48

Contract term 7/ 1/ 17 to 1 2/ 3 1/ 17

maintain, and furnish the Office of the Circuit Public Defender in an orderly and efficientmanner;

4) Travel advances and reimbursement of expenses;

5) Salary supplements; and6) The provision for other matters necessary to carry out this contract.

NOW THEREFORE, in consideration of the mutual covenants and promises contained in the contract

and for Ten Dollars ($ 10) and other good and valuable consideration, IT IS AGREED AS FOLLOWS:

ARTICLE I-- STATUTORY AND ADDITIONAL SERVICES

Section 1 . 01 Statutory staffing:The Office of the Circuit Public Defender and GPDC agree to provide for the Southwestern Judicial

Circuit full- time staff for a public defender office or offices consisting of a Circuit Public Defender; anassistant public defender for each superior court judge authorized for the circuit, excluding the chief judgeand senior judges; an investigator; and 2 additional persons to perform administrative, investigative,

clerical, and/ or paraprofessional services.

Section 1 . 02 Statutory services:The Office of the Circuit Public Defender agrees to provide representation to indigent defendants in the

following cases:I) Misdemeanor and felony cases prosecuted in the superior courts of the Counties under

the laws of the State of Georgia in which there is a possibility that a sentence ofimprisonment or probation or suspension of sentence of imprisonment may be adjudged;

2) Hearings in the superior courts of the Counties on a revocation of probation;

3) Cases prosecuted in the juvenile courts of the Counties in which a child may face adisposition in a delinquency case of confinement, commitment or probation; and

4) Direct appeals from a decision in cases described in ( 1), ( 2), and ( 3) above.

Section 1 . 03 Conflicts:

The Office of the Circuit Public Defender and GPDC agree to provide for legal representation by anattorney who is not an employee of the Office ofthe Circuit Public Defender in cases described in Section

1 . 02 in which the Office of the Circuit Public Defender has a conflict of interest which cannot be resolved

by assigning a different lawyer in the Office of the Circuit Public Defender.

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Contract term 7/ 1/ 1 7 to 1 2/ 3 1/ 1 7

Section 1 . 04 Additional services( this portion of this contract reflects an agreement between the Office

of the Circuit Public Defender and Sumter County only):The Office of the Circuit Public Defender agrees to provide representation to indigent defendants in the

following cases:I) Misdemeanor cases prosecuted in the State Court of Sumter County under the laws of

the State of Georgia in which there is a possibility that a sentence of imprisonment orprobation or suspension of sentence of imprisonment may be adjudged;

2) Hearings in the State Court of Sumter County on a revocation of probation;3) Direct appeals from a decision in cases described in ( I) and ( 2) above.

Section 1 . 05 Conflicts in State Court:

Sumter County agrees to provide for legal representation by an attorney who is not an employee of theOffice of the Circuit Public Defender in cases described in Section 1 . 04 in which the Office of the CircuitPublic Defender has a conflict of interest which cannot be resolved by assigning a different lawyer in theOffice of the Circuit Public Defender.

ARTICLE 2-- ADDITIONAL ASSISTANT PUBLIC DEFENDERS, INVESTIGATORS,AND ADMINISTRATIVE ASSISTANTS

Section 2.01 Additional employees:

The Counties agree to pay to the Office of the Circuit Public Defender the amount provided in theattachments for the additional personnel listed in the attachments. The amount to be paid includes a 5%administrative services fee. The 5% administrative services fee covers all of the expenses relating to the

county-funded state employees" that would normally be paid by the State on behalf of" state- funded stateemployees" such as travel reimbursements for travel to the training seminars provided by GPDC. Thisadministrative services fee is determined by the total amount for the budgeted positions. Any unusedportion of the administrative services fee for that fiscal year will be refunded to the Counties. The

additional personnel employed by the Office of the Circuit Public Defender pursuant to this Section arefull- time state paid employees of the Office of the Circuit Public Defender in the unclassified service of the

State Merit System of Personnel Administration with all benefits of such appointed state employees asprovided by law. The additional personnel employed by the Office of the Circuit Public Defenderpursuant to this Section serve at the pleasure of the Circuit Public Defender of the Southwestern JudicialCircuit. The parties agree that the employment of additional personnel by the Office of the Circuit PublicDefender pursuant to this section may be terminated by the Office of the Circuit Public Defender if theCounty does not pay for the costs of these personnel in advance in accordance with this contract. Anychanges to the attachments shall be made in accordance with Section 4.05.

Section 2. 02 State Bar dues:

The Counties agree to pay the State Bar dues of all of the attorneys who work for the OCPD. In additionto allowing all of the lawyers to legally practice law, this will allow the courts to determine that everyattorney who works for the OCPD is paid at least in part by the Counties so the courts can order any andall attorney' s fees to be paid to the Counties pursuant to O.C.G.A. § 17- 12- 51( a).

50

Contract term 7/ 1/ 17 to 1 2/ 31/ 1 7

Section 2. 03 Payment terms:

Sumter County agrees to pay the Office of the Circuit Public Defender all of the additional personnel costsstated in the attachments in monthly installments. Installments are due by the 1 5th day of the precedingmonth to GPDC. Installments will be paid directly to GPDC with the first installment paid by the I 5thof the month before the effective date of this contract. The Office of the Circuit Public Defender agrees

to use these funds for the purpose of paying the salary, benefits, and administrative costs of the additionalpersonnel listed in the attachments. At or near the end of every quarter', Sumter County will sendinvoices to the other five counties for their pro rata share of the additional personnel costs for the quarter

that is ending.

Section 2.04

The Office ofthe Circuit Public Defender agrees to authorize and direct GPDC to refund to the Countiesthrough Sumter County) any funds that have been on deposit with GPDC at the end of the State's fiscal

year and that were paid to GPDC for positions that are not filled or were not spent for whatever reason

and are not expected to be spent for expenses incurred during the appropriate time period or for earlier;however, any surplus during one contract period may be used to cover deficits that may have occurredin prior years or which are already projected for the calendar or fiscal year in which the refund wouldotherwise have been made.

ARTICLE 3-- PROVISION BY THE COUNTIES OF THEIR PRO RATA SHARE OF THECOSTS OF APPROPRIATE OFFICES, UTILITIES, TELEPHONE EXPENSES,

MATERIALS, AND SUPPLIES AS MAY BE NECESSARY TO EQUIP, MAINTAIN, ANDFURNISH THE OFFICE OF THE CIRCUIT PUBLIC DEFENDER.

Section 3. 01 Office expenses:

The Counties agree to pay their pro rata share of the budget provided in the attachments, which is thebudget for appropriate utilities, telephone expenses, materials, supplies, and other expenses necessary

to equip, maintain, and furnish the Office of the Circuit Public Defender.

Section 3. 02 Travel and expense reimbursement:

The Counties agree to provide travel advances and to reimburse expenses which may be incurred in theperformance of the employee' s official duties under this contract by an employee of the Office of theCircuit Public Defender to the extent the expenses are not reimbursed by the State.

Section 3. 03 Payment terms:

Sumter County will administer and advance the operating expenditures to the extent the expenses areauthorized by the Circuit Public Defender of the Southwestern Judicial Circuit and are within the budgetas set out in the attachments. Lee County, Macon County, Schley County, Stewart County, and Webster

As used in this contract, quarters will start on the first days of January, April, July, andOctober and will end the day before the next quarter starts.

51

Contract term 7/ 1/ 17 to 1 2/ 3 1/ 17

County agree to pay their pro rata share of the operating expenditures listed in the attachments toSumter County. These funds will be paid quarterly to Sumter County and will be based on actualexpenditures for the previous quarter based on an invoice sent by Sumter County.

Section 3. 04

Reports, Accounting, and Audits: Sumter County will comply with reasonable requests by the Office ofthe Circuit Public Defender to provide the Office of the Circuit Public Defender with reports and other

information concerning operating expenses required by any State auditor or by GPDC or requested bythe Office of the Circuit Public Defender.

Within 15 days of receipt, the Office of the Circuit Public Defender will comply with reasonable requests

by any of the Counties to provide reports and other information concerning operating or personnelexpenses including a complete copy of any audits of its financial statements, expenditures, or funds,including, but not limited to, any work papers, spreadsheets, line item details, or other documentsreviewed by the auditor. The duty to provide a copy of such audits expressly includes any auditsconducted by the State of Georgia or a private auditor, regardless of the source of the funds audited.

In addition, any County may request an annual audit of the funds provided to the Office of the CircuitPublic Defender pursuant to this contract. Upon receipt of any such request, the Office of the CircuitPublic Defender shall take reasonable steps in a timely manner to engage an independent auditor at theexpense of the County that requested the audit. No later than 60 days after receipt of the County'srequest, the Office of the Circuit Public Defender shall provide the Counties a copy of the auditor'sreports, findings, and recommendations, and, upon request, a copy of all work papers, spreadsheets, lineitem details, and other documents or information reviewed by the auditor.

Within 30 days of the close of the term of this contract, Sumter County shall provide the Office of theCircuit Public Defender an accounting, including line item details, of the manner in which the fundsallocated pursuant to this contract were applied or spent. Within 15 days of receipt, the Office of theCircuit Public Defender shall thereafter provide a complete copy of the accounting to all other Counties.

Within 30 days of the close of the term of this contract, the Office of the Circuit Public Defender shallprovide the Counties an accounting of the number of indigent clients served in the unincorporated areaof each county compared to each of the municipalities in each such county.

ARTICLE 4-- MISCELLANEOUS

Section 4.01 Term:

The term of this contract is the 6 month period beginning on July I , 20 17 and ending on December 3 I ,2017. This contract only covers a 6 month period because the Counties do not all share the same fiscalyear and it is understood that the Counties may desire to know what their maximum expenses will befor the next 12 months so that they can set their budgets accordingly. In order to provide a maximumfigure for the next 12 months for budgeting purposes, the Office of the Circuit Public Defender hereby

52

Contract term 7/ 1/ 17 to 1 2/ 3 1/ 17

agrees that the maximum budget that it will ask for in the contract for the following 6 months will not bemore than 5% higher than the budget set out in this contract. This is a one-way agreement by the Officeof the Circuit Public Defender and there is no corresponding agreement by the Counties to provide anyincrease whatsoever during the following 6 months.

Section 4.02 Severability:

Any section, subsection, paragraph, term, condition, provision or other part ( hereinafter collectivelyreferred to as " part") of this contract that is judged, held, found, or declared to be voidable, void, invalid,illegal or otherwise not fully enforceable shall not affect any other part of this contract, and the remainderof this contract shall continue to be of full force and effect. Any agreement of the parties to amend,

modify, eliminate, or otherwise change any part of this contract shall not affect any other part of thiscontract, and the remainder of this contract shall continue to be of full force and effect.

Section 4. 03 Cooperation, dispute resolution, and jurisdiction:

I) The Office of the Circuit Public Defender and the Counties collectively and individuallyacknowledge that this contract may need to be revised periodically to address new orunforeseen matters;

2) Each party to this contract agrees to cooperate with the other party to effectuate andcarry out the intent of this contract;

3) This contract, and the rights and obligations of the parties, shall be governed by, andsubject to and interpreted in accordance with the laws of the State of Georgia. Theparties acknowledge and agree that by law, the exclusive jurisdiction for contract actionsagainst the state, departments and agencies of the state, and state authorities is theSuperior Court of Fulton County, Georgia. The Parties further acknowledge that theFulton Superior Court has a Court sponsored Arbitration and Mediation Program inwhich the Parties agree to fully participate.

53

Contract term 7/ 1/ 1 7 to 1 2/ 3 1/ 1 7

Section 4. 04 Notice:

A notice to a party to this contract shall be made in writing and shall be delivered by first class mail orpersonally to the person and at the address indicated below:

Lee County: Christi Dockery, County Clerk& Co-County ManagerLee County Board of Commissioners

1 1 0 Starksville Avenue North

Leesburg, Georgia 31763

Macon County: Regina McDuffie, County ManagerMacon County Board of CommissionersPost Office Box 297

Oglethorpe, Georgia 3 1 068

Schley County: Bill Sawyer, County AdministratorSchley County Board of CommissionersPost Office Box 352

Ellaville, Georgia 31806

Stewart County: Joe Lee Williams, Chairman

Stewart County Board of CommissionersPost Office Box 157

Lu m pki n, Georgia 31815

Sumter County: Bill Twomey, Chief Administrative OfficerSumter County Board of CommissionersPost Office Box 295

Americus, Georgia 31709

54

Contract term 7/ 1/ 17 to 12/ 31/ 17

Webster County: George Moore, Chairman

Webster County Board of CommissionersPost Office Box 29

Preston, Georgia 31824

Office of the Circuit Public Defender: Samuel G. Merritt, Circuit Public Defender

Southwestern Judicial Circuit

5 I 0 West Lamar Street, 2nd Floor

Americus, Georgia 31709

Georgia Public Defender Council: Bryan Tyson, Executive Director

Georgia Public Defender Standards Council

104 Marietta Street, Suite 200

Atlanta, GA 30303

Section 4.05 Contract modification:

This contract, including the attachments hereto, constitutes the entire agreement between the partieswith respect to the subject matter of this contract and may be altered or amended only by a subsequentwritten agreement of equal dignity. Provided, however, that the Circuit Public Defender may revise

individual line items of the budget as follows: individual line items may be adjusted by the Circuit PublicDefender via instructions to Sumter County, the fiscal agent, and/ or to GPDC, without notice, so longas said budget revisions do not increase the budgeted amount set out in this contract. This contract

supersedes all prior agreements, negotiations, and communications of whatever type, whether written

or oral, between the parties hereto with respect to the subject matter of this contract.

Section 4.06 Termination:

I) Due to non- availability of funds: in the event that any of the sources of reimbursementfor services under this contract( appropriations from the General Assembly of the Stateof Georgia, or appropriations from a county governing authority) are reduced during theterm of this contract, the Office of the Circuit Public Defender may terminate the

contract. The certification by the Director of GPDC of the occurrence of reduction inState funds is conclusive. The certification by the person designated in Section 4.04 forthe receipt of notice for each of the Counties of the occurrence of the reduction in

county funds is conclusive. The Counties agree to promptly notify the Office of theCircuit Public Defender in writing of the non- existence or insufficiency of funds and thedate of termination. The Office of the Circuit Public Defender may then immediately

cease providing the services required hereunder except for any necessary winding downand transition services required under Section 4.07. In lieu of terminating this contract,the Counties and the Office of the Circuit Public Defender may make financial and otheradjustments to this contract by amending it pursuant to Section 4. 05.

2) For cause: this contract may be terminated for cause, in whole or in part, at any time byany party for failure by the other party to substantially perform any of its duties under thiscontract. " Cause" means a breach or default of any material obligation hereunder which

55

Contract term 7/ 1/ 17 to 12/ 31/ 17

default is incapable of cure, or which, being capable of cure, has not been cured within30 days after receipt of notice of such default ( or such additional cure period as the

non- defaulting party may authorize). Should a party exercise its right to terminate thiscontract under this subsection, the termination shall be accomplished in writing andspecify the reason and the termination date. In the event of termination under this

subsection the Office of the Circuit Public Defender shall submit a final contract

expenditure report containing all charges incurred through and including the terminationdate to the Counties no later than 30 days after the effective date of written notice of

termination and the Counties shall pay the amount due within 15 days of the receipt ofthe final contract expenditure report. Upon termination of this contract, the Office of the

Circuit Public Defender shall not incur any new obligations after the effective date of thetermination, except as required under Section 4.07. The above remedies contained in

this subsection are in addition to any other remedies provided by law or the terms of thiscontract.

3) For Convenience: this contract may be cancelled or terminated by any of the partieswithout cause; however, the party seeking to terminate or cancel this contract shall givewritten notice of its intention to do so to the other parties at least 60 days prior to the

effective date of cancellation or termination.

4) Post- termination obligations: after termination of this contract pursuant to this Section,

the Office of the Circuit Public Defender and the Counties agree to comply with theprovisions of Section 4.07.

Section 4. 07 Cooperation in transition of services.

I) During or at the end of the contract: the Office of the Circuit Public Defender agreesupon termination or expiration of this contract, in whole or in part, for any reason tocooperate as requested by the Counties to effectuate the smooth and reasonabletransition of services for existing clients. This includes but is not limited to the

continuation of representation by the Office of the Circuit Public Defender whereappropriate or required by law, court rule, or the State Bar of Georgia ethical standardsor the facilitation of the timely transfer to the Counties of the client records. The

Counties shall compensate the Office of the Circuit Public Defender for allpost-termination or post- expiration services under this subsection. The Office of the

Circuit Public Defender shall submit a monthly expenditure report containing all chargesincurred during the preceding month on or before the 5th day of each month. The

Counties shall pay the amount due within 15 days of the receipt of the monthlyexpenditure report. This subsection survives the termination or expiration of the

contract.

2) Statutory responsibility continuation: the Office of the Circuit Public Defender and theCounties acknowledge that both have responsibilities for indigent defense costs underthe

Georgia Indigent Defense Act of 2003, as amended, and that the termination or

expiration of this contract does not relieve either party of their responsibility under thelaw.

56

Contract term 7/ 1/ 17 to 1 2/ 3 1/ 1 7

Section 4.08 Advance of funds:

The parties agree that advances of funds cannot remain outstanding following contract expiration ortermination and will be reclaimed. The parties agree that upon termination of this contract all

unexpended and unobligated county funds held by the parties revert to the Counties and shall bedistributed based on their pro- rata contributions outlined in the attachments hereto. The parties agreeto reconcile expenditures against advances of funds within 30 days of termination of this contract.

Section 4.09 Attachments incorporated:

The attachments are incorporated into this contract by reference as if fully set forth herein.

Section 4. 10 Time:

Time is of the essence.

57

Contract term 7/ 1/ 17 to 12/ 3 I/ 17

IN WITNESS WHEREOF, the parties have each here unto affixed their signatures the day and year setout below.

Lee County ATTEST:

by:Signature

Title Date

Macon County ATTEST:

by:Signature

Title Date

Schley County ATTEST:

by:Signature

Title Date

Stewart County ATTEST:

by:Signature

Title Date

Sumter County ATTEST:

by:Signature

Title Date

search terms pi5834343476 pi344 1 1 50608]

58

Contract term 7/ I/ 17to 12/ 31/ 17

Webster CountyATTEST:

by:Signature

Title Date

Office of the Circuit Public Defender ATTEST:

by:Signature

Title Date

Georgia Public Defender Standards Council ATTEST:

by:Signature

Title Date

search term pi344 I 1 7070 I]

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64

MEMORANDUM

LEE COUNTY BOARD

OF COMMISSIONERS

LEE COUNTYLife works well here,

TO: Honorable Board of County Commissioners

SUBJECT: Comprehensive Plan

MEETING DATE: June 13, 2017

MOTION/ RECOMMENDATION

Recommend approval of scheduled meeting dates July 11, August 10, & August 31. for updating

Comprehensive Plan.

BACKGROUND

July 11, 2017 Public Input Hearing held during regularly scheduled Board meeting

August 10, 2017 Stephen Oneil, SWGRC, will serve as the project manager for facilitatingthe Basic Comprehensive Plan meetings. The Steering Committee andStakeholders will be presented to the Board.

August 31, 2017 Stephen Oneil, SWGRC, will provide a project update.

See the list of the proposed Steering Committee and Stakeholders Committee members.

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MEMORANDUM

LEE COUNTY BOARD

OF COMMISSIONERS

LEE COUNTYLife works well here.

TO: Honorable Board of County Commissioners

SUBJECT: Yancey Brothers / Flint Equipment Lease Program Upgrade

MEETING DATE: June 13, 2017

MOTION/ RECOMMENDATION

Recommend approval to upgrade the 12M motor grader with a 12M3 motor grader through the

lease program.

Recommend approval to upgrade the 6570 G motor grader with a 67G motor grader, withsloper attachment, through the lease program.

BACKGROUND

The current Yancey Brothers lease on the 12M motor grader ends August 2017; therefore we arerequesting to extend this lease with a new lease for five years with a 12M3 motor grader.

Monthly payments would be $ 1, 886. 82.

The current Flint Equipment 6570 G motor grader ends August 2017; therefore, we are

requesting to extend this lease with a new lease for five years with a 678 G motor grader with asloper attachment. Monthly payments would be $ 2, 330.00.

These items are budgeted under the proposed budget for 2017/ 2018.

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ARTICLE X OVERTIME

Section 10.01 Policy

The County recognizes that circumstances may require employees to work in excess oftheir normal daily and/or weekly work schedule in order to meet operating requirements. The

County intends to establish controls in order to minimize such circumstances and assure thatsuch overtime work is scheduled and paid in accordance with County policy and applicableState and Federal Laws. Specifically, regulations of the Fair Labor Standards Act ( FLSA) mustbe followed. Any overtime must have the prior approval of the supervisor and be in accordancewith the approved annual budget.

Section 10.02 Application

This article applies to all exempt and non-exempt employees who are subject to these policies.

Section 10.03 Provisions

A. Non-exempt Employees

Hours worked in excess of forty ( 40) hours in a work week for non- public safetyemployees are considered overtime for pay purposes. Overtime for public safety

employees will be paid in accordance with the FLSA. For purposes of determining

overtime compensation, pay for vacation time, sick leave, holidays, etc., is not pay

for time worked and is therefore not considered as hours worked for purposes ofovertime computations. Pay for overtime hours worked shall be at the rate of oneand one-half times the employee's hourly rate of pay. Non- scheduled hours of work

not qualifying for overtime payment because of vacation or leave time falling withinthe same week shall be paid at the normal hourly rate of pay.

1. Compensatory time may be granted to employees in lieu of payment for overtimeand will be recorded in accordance with the FLSA.

B. Exempt Employees

Exempt employees will be compensated in accordance with the FLSA.

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U.S. Department of Labor

I Wage and Hour Division U. S. Wage and How Division

Revised March 2W I)

Fact Sheet #7: State and Local Governments Under the Fair Labor StandardsAct (FLSA)

This fact sheet provides general information concerning the application of the FLSA to State and localgovernment employees.

Characteristics

State and local government employers consist of those entities that are defined as public agencies by the FLSA.Public Agency" is defined to mean the Government of the United States; the government of a State or political

subdivision thereof; any agency of the United States, a State, or a political subdivision of a State; or anyinterstate governmental agency. The public agency definition does not extend to private companies that areengaged in work activities normally performed by public employees.

Coverage

Section 3( s)( 1)( C) of the FLSA covers all public agency employees of a State, a political subdivision of a State,or an interstate government agency.

Requirements

The FLSA requires employers to:

pay all covered nonexempt employees, for all hours worked, at least the Federal minimum wage of7. 25 per hour effective July 24, 2009;

pay at least one and one-half times the employees' regular rates of pay for all hours worked over 40 inthe workweek;

comply with the youth employment standards; and

comply with the recordkeeping requirements

Youth Minimum Wage: The 1996 Amendments to the FLSA allow employers to pay a youth minimum wage ofnot less than $4.25 an hour to employees who are under 20 years of age during the first 90 consecutive calendardays after initial employment by their employer. The law contains certain protections for employees thatprohibit employers from displacing any employee in order to hire someone at the youth minimum wage.

Compensatory Time: Under certain prescribed conditions, employees of State or local government agenciesmay receive compensatory time off, at a rate of not less than one and one-half hours for each overtime hourworked, instead of cash overtime pay. Law enforcement, fire protection, and emergency response personnel andemployees engaged in seasonal activities may accrue up to 480 hours of comp time; all other state and localgovernment employees may accrue up to 240 hours. An employee must be permitted to use compensatory timeon the date requested unless doing so would" unduly disrupt" the operations of the agency.

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