Batches, Buckets and Bookbags

Elizabeth B. ThomsenNOBLE: North of Boston Library Exchange

EGILS2014

Four Kinds of Batches

• Item Status -- Temporary batch of items• Copy Buckets -- Persistent batch of item

records• Record Buckets -- Persistent batch of

bibliographic records• Bookbags -- Persistent batch of bibliographic

records created My Lists in staff or public catalog

Item StatusCreate a batch of items:• Scan items • Upload a file of barcodes• Be sure Trim List is unchecked!

Table Tips: • Use the column picker to select and rearrange what columns appear

on the screen. • Sorting and selecting lets you work with different groups of records• If you print or save CSV, you will get the same fields in the same order

Upload from a File

Item Status Screen

Working with a Batch

• Select some or all records• Edit, delete or perform other actions on items• Print a list, save as CSV• You can create and work with a batch of items

in Item Status, but that batch only exists until you close the tab. If you want to be able to retain the batch, select all items and add them to a copy bucket.

Sort and Select

Actions for Selected Items

Edit Batch of Items

Save List CSV or Print

Print List Expanded Format

Before You Close the Tab

Bucket Basics

• Buckets hold batches of items or records for as long as you need them

• You always see current item or record data in your bucket

• Buckets are associated with your login but can be shared by number (they are never really private)

Copy Buckets

• Go to Copy Buckets from the portal page, toolbar or menu to create, delete or select copy buckets

• Add selected items to new or existing copy bucket from the staff client

• Use Pending as a temporary holding place to split and merge buckets

• There are options to edit, etc., in record buckets but they work on ALL records, not selected records. The Show Status button opens records in Item Status for more options

Copy Bucket

Copy Selected to Pending

Add Items to New Bucket

Record Buckets

• Record means bibliographic record • Does not connect to your library’s volume and

item information• After the conference, NOBLE will be sharing

some web-based tools that give you options for working with document ids to get barcodes and create booklists from files of document ids

Record Bucket

Adding Records to Buckets

• Go to Record Buckets to create or manage buckets

• Add one at a time from staff client (it's easier to select and add one bib record than multiple items)

• Use a query

Actions for Record

Using Record Queries

• Click on the Record Query tab in the Record Buckets interface

• Input a simple query:author:steinbeck title:red ponysu:iceland site:MELROSE

• You can add all or selected titles from search results to Pending, and from there, you can add all or selected titles to one or more buckets

• You can do multiple queries one at a time, and add all the records to one or more buckets

Record Query

Pending Records

Record Bucket View

MARC Batch Update

Bookbags (My Lists)

• From the staff or public versions of the catalog, choose titles and drop records directly into any bucket from the record page or search results.

• Go to the patron account options to set the list to Shared. (If you did this in the staff client, you'll need to go to the catalog in a browser and login as the staff user.)

Bookbags (My Lists)

Shared View of List

Open a Bookbag as a Bucket

• In My Lists, click on HTML View to see the URL for your list. It will end with something like this:

… /eg/opac/results?bookbag=953000• Copy the number after bookbag=• Go to Record Buckets, and under Bucket View

select Retrieve Shared Bucket from the dropdown and enter the bookbag id to open your list as a bucket

Bucket View of List

Converting a Bucket to a Bookbag

You need to make two changes in database: • Change btype from staff_client to bookbag • Set public flag to TRUE

Questions?

Elizabeth Thomsen Member Services Manager NOBLE: North of Boston Library Exchange et@noblenet.org