Download pdf - Actual Transaction Real(Chacha)

7/26/2019 Actual Transaction Real(Chacha)

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COMPANY AND

PRODUCT POFILE

Company name: SAINAMITY VIE

Form of ownership: SOLE PROPRIETORSHIP

Owner:Ms. Charina Francesca Torretejo

Location: # 4 Aster St. Green Park Village Cainta Rizal

Product: Seasoning mix made out of malunggay leaves Product name: OH! Moringa

Sainamity Vie is a sole proprietorship type of business that aims to inoculate

and offer new product that is healthy and monosodium glutamate free, this product

goes by the name OH! MORINGA. Oh moringa is a seasoning mix that is basically

made out of malunggay leaves with additives like chicken fats, iodized salt, onion,

garlic, pepper and oil. Malunggay as we all known is a proven all around veggie with

long list of vitamins and minerals that comes along. Its no brainer why this lowlyvegetable is a staple on the local Filipino food recipe.

The edge of this product is that, not a single grain of MSG was added which favors

health conscious people. It also offers the lowest price in the market for only Php. 2.95

(SRP) with these consumers can rest assured that theyre entitled with massive health

benefits.


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TARGET MARKET

FOLLOWING ARE THE PROSPECT CUSTOMERS:

HOUSE HOLD CONSUMERS

RESTAURANTS

CANTEENS

GROCERY STORES

RETAIL STORES

MALE AND FEMALE

AGES 15 AND ABOVE

The product does not demand for any gender preference. But as an often scenario

girls are the usual cook at home. In terms of income basis typical house hold salaries falls

under the bracket of Php. 12,000 to 15,000 but since our product is pretty much affordable

with a selling price of Php. 3.50 per sachet any amount of income will do.


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A. LIST OF TOOLS / EQUIPMENTS NEEDED IN THE PRODUCTION

TOOLS & EQUIPMENTS QUANTITY UNIT PRICE(Php)

SUPPLIER/VENDOR

Frying Pan 1 450.00 Ms. Janine Bernal

Mortar and Pestle 1 180.00 Ms. Ella Sobrevega

Ladle 1 54.00 Ms. Jane Mensorado

Knife 1 99.00 Mr. John Opalla

Chopping Board 1 99.00 Mr. John Opalla

Mixing Bowl 1 99.00 Mrs. Charlene Kim

Foil 20 rolls 500.00 Mrs. Francesca EatonCover Paper 50 sheets 250 Mrs. Charlene Kim

B. LIST OF RAW MATERIAL NEEDED IN THE PRODUCTION

RAW MATERIALS QUANTITY UNIT PRICE(Php.)

SUPPLIER/VENDOR

Malunggay leaves 15 kg. 450.00 Mrs. Francesca Eaton

Oil 5 liters 150.00 Ms. Jane Mensorado

Pepper 10 sachets 10.00 Ms. Janine Bernal

Chicken Fats 5 kg 200.00 Mrs.Francesca Eaton

White Onion 30 pieces 150.00 Mr.John Opalla

Iodized Salt 25 g 40.00 Ms. Cecille Paje

Garlic 30 cloves 150.00 Ms. Katrina Andres

C. LIST OF SERVICE PROVIDER

UTILITY / SERVICE SUPPLIER/VENDOR APPROXIMATE AMOUNT

Electricity MERALCO 1,000.00

Water Manila Water 500.00

LPG Gasoline Gasul 850.00


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QUICKBOOKS

Quickbooks is very useful to make your accounting records and business

transactions a whole lot easier.Starting a small business is an exciting

undertaking. While it requires infinite patience and lots of hard work, most small

business owners are exhilarated by the ability to work for themselves and do

something they love. Getting paid for your products and services is perhaps the

most important part of running a small business. However, before you start

making money, you need to figure out how you will record, track, and manage

each of your hard-earned dollars. QuickBooks is the best-selling small business

financial software1and helps small business startups do just that. QuickBooks

makes it easy to organize all of your financial data in one central location so that

you can manage your money, pay your bills, and track payments from your

customers efficiently. Always know exactly where your business stands with

QuickBooks.


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GETTING STARTED

In quicbooks as you enter necessary information transactions will be guided according to your inputs.

1. Click start interview to begin entering information:

2. entering your companys name, address, phone no.

email add postal code, country and any other necessary

information needed.

Click NEXT

3. Entering type of business youre engage to.(i.e

sole proprietorship)

Click NEXT.

4. Entering month of your financial year choose

JANUARY.

Click NEXT.


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5. Setting up your password. Keep in mind that

quickbook is a formal transaction of your business.

So your password must be confidential yet easy to

remember.

Click NEXT.

To save your quickbook file the following images will appear.

Click NEXT

Quickbooks keep an automatic saving of file as you confirm.


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CUSTOMIZING QUICKBOOKS

Select what you sell (i.e products)

Click NEXT.

For the following interviews choose as recommended for your business:

VAT CHARGES YES

ESTIMATES NO

TRACKING CUSTOMER SALES ORDER YES

SALES RECEIPT YES

INVOICE NO

MANAGING BILLS YOU OWE YES

TRACKING STOCKS NO

TRACKING TIME YES

EMPLOYEES YES

USING ACCOUNT Click next

In selecting a date to start tracking your finances choose

BEGINNING of financial year then click NEXT.

For bank account chooseYES


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Enter your bank account name then choose BEFORE.

ClickNEXT.

In banking statement account enter your ending date.

Reviewing bank accounts choose NO

Reviewing income and expense account choose

SALES

And just like that your Quickbook interview is done. You can now officially use Quickbooks for

your business transaction.


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QUICKBOOKS HOME PAGE

After the interview, you will enter the homepage in which it allows easy access to the CUSTOMER

CENTER, SUPLLIER CENTER, EMPLOYEE, CHART OF ACCOUNTS, ITEM LIST, RECORDING

DEPOSITS and other things you will frequently need in your daily transactions.

To start quickbooks officially:

1. On the chart of accounts click ACCOUNT and NEW

Choose BANKfor account type.


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IN THIS WINDOW, YOU CAN ENTER THE BANK ACCOUNT NAME AND DESCRIPTION (YOU CAN

EDIT THIS ANYTIME BY ACCESSING THE CHART OF ACCOUNTS MENU. CLICK THE CHANGE

OPENING BALANCE BUTTON TO ENTER OPENING BALANCE.

CLICK OK. YOU FIND THE ACCOUNT AT THE UPPER RIGHT CORNER OF THE HOME PAGE.

YOU CAN ADD MORE ACCOUNTS BY FOLLOWING THE INSTRUCTIONS ABOVE.

ENTERING ITEMS

As for the type of industry we chose MANUFACTURING, it is necessary to create items to sell, fixed

items, variable items and other items that are needed and be sold in business.

TO ADD ITEMS,

CLICK ITEM LIST, ITEM and NEW. Enter necessary informations about the item. You can enter items

as SUB-ACCOUNTS to other items by checking SUBITEM OFand selecting which item it is under.CLICK OK


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As you enter an item you can now see and check it on the item list.


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SUPPLIER CENTER

Items and services we need to create a product are provided by the suppliers.

TO ADD SUPPLIER:

On the home page click THE SUPPLIER BUTTON, click NEW SUPPLIER.this window will appear

add the needed information then . CLICK OK

Supplierscan be viewed in suppliers center:


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CUSTOMER CENTER

To add customer on the home page click new customer

Then enter information needed. Click OK

EMPLOYEE CENTER

To add employees on the home page click new employee

Then enter any information needed. Click OK


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ACTUAL TRANSACTIONS

PURCHASE ORDERS

Issuing purchase orders, everyone involved in the purchase process can trackthe order by referring to a unique purchase order number. Purchase ordersare an important aspect of managing your accounts payable, as they help youtrack how much will have to be paid out during a certain period of time.

To create purchase orders:

1. On the home page choose PURCHASE ORDERThen enter necessary information about your chosen supplier or vendor.

2. Add item and choose save and close.

Receiving inventory

When you buy inventory items, you need to receive (record) them inQuickBooks to keep your inventory quantities accurate. If you receive adelivery with the bill, you would enter this via "Receive Items & Enter Bill".This skips the "Item Receipt" step & allows you to receive the goods into yourinventory AND enter the charges at the same time. Any freight costs can beentered on the "xpenses" tab & posted to your appropriate expense account.

To receive inventory:

1. On Homepage choose RECEIVE STOCK choose a suppliers nameand fill necessary information.

2. Add an item and choose save and clos e


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Enter Bills Against Inventory

If you're sure that you don't need to track a bill and you're ready to pay it now,you can use the Write Checks or Enter Credit Card Charges window to recordthe payment instead of using Enter Bills and Pay Bills.

To enter bills against inventory:

1. On the homepage choose Enter Bi l ls Against Stockthen enter suppliersname.

2. Choose the item receipt that corresponds with your bill then click OK.

Enter bills

The bill is entered which increase your expense account and increase yourAccounts Payable (liability) The bill is paid which decreases your AccountsPayable and decreases your checking (cash) or transfers the liability to acredit card When you receive a bill from a vendor be it a hard copy or digitalfile from an email or website you're interested in some information to help fillout the bill pay window.

To enter Bills:

1. On the Home Page Choose Enter Bills2. Choose suppliers name add item then choose save and close.


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Pay bills

This method lets you keep your money in your business for as long aspossible, and it enables you to track how much money you owe. You can runreports at any time to see how much you owe, and to whom. This method alsokeeps a record of all your bills, both before and after they're paid.

To pay bills:

On the home page choose PAY BILLS select a date that correspond to a billyou intend to paythen clickPAY SELECTED BILLS

As a confirmation the photo below will appear. If you want to print checksclick PRINT CHECKS


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Sales Order

Sales can be recorded by creating a sales receipt for an immediate sale or bycreating an invoice for billing a customer and to record an accounts receivablesale. Once entered, the information can then be saved for use with otheraccounting procedures such as creating financial reports. If you need to tracksales tax on purchases (expenses, accounts payable), this must be trackedmanually. QuickBooks is not setup to track sales tax automatically on non-sales transactions (such as bills, checks, and purchase order.

To Create Sales Order:

1. On the home page choose SALES ORDERS2. Add an item receipt that correspond to your order then click save and

new.


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Estimates

In making an estimate, the goal is often most useful to generate a range of possibleoutcomes that is precise enough to be useful, but not so precise that it is likely to beinaccurate. Estimate in QuickBooks is critical because it is the place that holds theoriginal estimate and any changes to the estimate or proposal. In QuickBooks, aproposal is a type of estimate.

To create estimates:

1. On the home page choose ESTIMATES then select customers name thatcorresponds with your estimates.

2. Add item and any other necessary information needed then click save andclose.

Create Invoices

In quick books a sales form can be an invoice when you are expecting a payment lateror sooner after you made a sale.

To create an invoice:

1. On the home page choose INVOICESthen select customers name2. Add item that correspond to your invoice then choosesave and close


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Sales Receipt

Sales Receipt is created when you expect payment at the time you made a sale. Or atthe moment you made a sale.

To create Sales Receipt:

1. On the home page choose CREATE SALES RECEIPT then select customersname that you want to issue sales receipt upon.

2. Add item then choose save and close

Receive Payments

When you receive payments from customers, you can either deposit each payment

directly into a QuickBooks bank account or you can group payments together to bemoved to that account later. We record a payment onlywhen the customer was givenan invoice. If you didn't invoice your customer for an amount they paid you, youshould enter a sales receipt or a deposit instead of a payment.

To receive payment:

1. On the Home page select name of the customer you receive money from.2. Select a date that correspond to the payment then choose save and close.


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Refunds and Credits

Use the Create Credit Memos/Refunds window to issue a credit memo or refund checkwhen a customer returns items for which you have already recorded an invoice,customer payment, or sales receipt.

To issue credit memo or refund:

On the home page choose REFUNDS & CREDITS then the name of customer youwant to issue refund or credit memo. Click save and close.

Chart of Accounts

This is a complete list of your business accounts and their balances in which you cantrack down where your income came from and other expenses.

For Chart of Accounts:

1. Click new then choose BANKand click CONTINUE.2. Create new account name then click save & close


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Items and Service

Items and service indicates what your company is willing to offer to its possiblecustomers/ items are tangible products while Service items can include professionalfees or labor that you charge for or pay for. For example, you may charge clients foryour consulting time, but pay for janitorial services.

To enter item or service:

1. On the homepage choose item or service.

2. Click new then add your product or service name, description and amount proposed.Click OK.

Record Deposits

Another feature in quick books that enables you to easily record all of your depositactivities. A deposit often contains more than one item (checks, cash, and so on), butyour financial institution records a single deposit amount. Because of this, QuickBookscan't always match a deposit to all the individual items in your register.

To record deposits:

On the Homepage choose record deposits then select all the dates that correspond

with your transaction. Click OK.


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As for the next step this photo will appear choose name of the customer you wantto record deposits from then click save & close.

Write Checks

Check windows is use to make sure checking activities is listed as bank account. Anyexpense that you track through expense accounts. The following types of items: fixedasset, non-inventory part, service, and other charge.

To write checks:

1. On the home page choose write checks.2.Select the name f customer you want to write check upon. Click save & close

ReconcileReconciliation in QuickBooks occurs within two windows: the Begin Reconciliationwindow and the Reconcile window. If you write checks, withdraw money, makedeposits, and incur bank charges, each of these transactions should be recorded inQuickBooks and then "matched" with the bank's records. This matching process is

called reconciling. Reconciling your accounts is a key step to ensuring the accuracy ofyour accounting records.


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To reconcile:

On the homepage select reconcile then choose an account that correspond to yourtransaction.

Check Register

Check registers are used to see record of all transactions in your checking account likethe check you have written, withdrawals and deposits.

To make register:

On the homepage choose current account register then click OK for yourselection.Click all dates then click record.


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MY AUTOBIOGRAPHY

Charina Torretejo was born on the dawn of March 30, 1995, her biological name is Charina

Francesca Losaria Torretejo but since she is having a tough time to write her complete name in pad paper,

her parents decided to shorten her name. She started attending school when she was 5 years old at the

Little Gabriel School, there she got her first ever recognition of her life, a certificate for the neatest student.

It was a simple recognition for a child who is as innocent as she is but she was very proud of herself

probably because she was not aware what it is all about back then, ecstatic by the fact that her teacher

called her to go up in stage and people gave their round of a applause.

Her life is almost perfect she has a loving parents, a supportive older brother and friends that she

could count on. Until the day when her dad passed away, because of his heart and diabetes complication, it

was so sudden and nobody in her family saw that coming. It was painful and traumatic experience for her.Their family has been in a turbulent year when her father died. Then her mother has to step up, motivate

and explain to her two children that life must go on and their dad is in a better place now. Moreover, he

would not be happy to see them crying and grieving everyday he wants them to move on and do what they

have to in life, that God has a better plans for them since then Charina have looked on her mother as an

inspiration and a source of strength. She thought of the world as a positive place to be and she wants to do

everything that her family especially her mom and dad will proud of.