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Tender Number: 6000014689

India Security Press, (A UNIT OF SECURITY PRINTING & MINTING CORPORATION OF INDIA LTD.)WHOLLY OWNED BY GOVERNMENT OF INDIA Nashik Road-422101 (Maharashtra) (ISO-9001:2008 & 14001:2004 Certified Company) Miniratna Category-I, CPSE Tel.No:+91-253-2402200;Fax No:+91-253-2462718,2466389 e-mail: [email protected] Web:http://ispnasik.spmcil.com CIN: U22213DL2006GOI144763 GSTIN: 27AAJCS6111J2Z7 PR Number PR Date Indenter Department 11007985 10.03.2020 PURCHASE Purchase

Not Transferable

Security Classification:

TENDER DOCUMENT FOR PURCHASE OF: TRANSPORTATION OF SECURITY PAPER / OTHER MATERIAL/ MACHINES FROM JAWAHARLAL NEHRU PORT TRUST (NHAVA-SHEVA)/ PORTS AT MUMBAI TO INDIA SECURITY PRESS, NASHIK ROAD & EMPTY CONTAINER RETURN BACK TO THOSE PLACES ON RATE CONTRACT BASIS Tender Number: 6000014689/007/NCB/SY-15-23(94)/2020, Dated: 23.05.2020 This Tender Document Contains__________Pages. Details of Contact person in SPMCIL regarding this tender: Name: ASHOK SHARMA Designation: Dy. General Manager (Materials) Address: ISPN (India Security Press, Nashik) India


Section1: Notice Inviting Tender (NIT) 6000014689/007/NCB/SY-15-23(94)/2020 08.05.2020

(SPMCIL's Tender SI No.) (Date) 1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services: Sch d. No.

Brief Description Of Goods/services

Quantity (with unit)

Earnest Money (In Rupee)

Remarks

10 Transportation of Paper & Material. 1.000 AU 50000.00 FIFTY THOUSAND ONLY

Type of Tender (Two Bid/ PQB/ EOI/ RC/ Development/Indigenization/ Disposal of Scrap/ Security Item etc.)

TWO-BID National Competitive Bid

Dates of sale of tender documents: From 25.05.2019 to 25.06.2020 during office hours.

Place of sale of tender documents INDIA SECURITY PRESS, NASHIK ROAD

Closing date and time for receipt of tenders 26.06.2020 14:30:00 Place of receipt of tenders GREEN GATE, INDIA SECURITY

PRESS, NASHIK ROAD - 422101 Time and date of opening of tenders 26.06.2020 15:00:00 Place of opening of tenders INDIA SECURITY PRESS, NASHIK

ROAD Nominated Person/ Designation to Receive Bulky Tenders (Clause 21.21.1 of GIT)

ASHESHBHAI AVINASHI Deputy General Manager (HR)

2. Interested tenderers may obtain further information about this requirement from the above

office selling the documents. They may also visit our website mentioned above for further details. 3. Tender documents may be purchased on payment of non-refundable fee of Rs. 118/- (Rs. One Hundred & Eighteen only) per set in the form of account payee demand draft/ cashier’s cheque/ certified cheque, drawn on a scheduled commercial bank in India, in favour of SPMCIL, Unit ISP, payable at Nashik. 4. If requested, the tender documents will be mailed by registered post/ speed post to the domestic tenderers, for which extra expenditure per set will be Rs 100 for post charges. The tenderer is to add the applicable postage cost in the non-refundable fee mentioned in Para 3 above. 5. Tenderer may also download the tender documents from the web site www.spmcil.com and submit its tender by utilizing the downloaded document, along with the required non-refundable fee as mentioned in Para 3 above. 6. Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructions contained in the Tender Documents, are dropped in the tender box located at the address given below on or before the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected. 7. Micro and Small Enterprises firm are exempted from submitting Earnest Money Deposit. Please send the copy of valid registration certificate of Micro and Small Enterprises along with the bid/ quotation otherwise the offer will not be considered for above exemption.


Relaxation of norms for Startups on Prior Experience, Prior Turnover Criteria may be given subject to meeting of quality and technical specifications as per circular No. 1(2)(1)2016-MA dated 10.03.2016 issued by Govt. of India, Ministry of Micro, small Enterprises, New Delhi. Make in India Clause/ Registered under startup campaign: The provisions of the Public Procurement (Preference to Make in India/ Registered under startup campaign) order 2017 dated June 15, 2017 (and subsequent amendments, if any) by Department of Industrial Policy and Promotion, GoI shall apply to this PQB to the extent feasible. The local suppliers are exempted from experience and past performance criteria, and Average Turnover. Local suppliers are not required to provide any proof of supply to other countries/ exports. The bidder company may use the financial criteria of its own holding company or its Principal manufacturer in this case. However, the Holding company and/ or the principal manufacturer/ collaborator will have to counter guarantee the financials and / or bank guarantee as issued for the purpose of this Technical Bid. 8. Price Preference: (a) In tender, participating Micro and Small Enterprises quoting price within price band of L1 + 15 per cent shall also be allowed to supply a portion of requirement by bringing down their price to L1 price in a situation where L1 price is from someone other than a Micro and Small Enterprise and such Micro and Small Enterprise shall be allowed to supply up to 25 per cent of total tendered value. (b) Special provisions for micro and small enterprises owned by SC or ST and Women: Out of 25 percent allowed for procurement from Micro and Small Enterprises, a sub-target of 4% and 3% shall be reserved for procurement from Micro and Small Enterprises owned by the Scheduled Caste or the Scheduled Tribe and Women entrepreneurs respectively. Provided that, in event of failure of such Micro and Small Enterprises to participate in tender process or meet tender requirements and L1 price, 4% and 3% sub-targets for procurement earmarked for Micro and Small Enterprises owned by Scheduled Caste/Scheduled Tribe and Women entrepreneurs shall be met from other Micro and Small Enterprises. 9. MSEs firms are also requested to indicate clearly in their offer if their company is owned by SC/ST/Women proprietorship. 10. NO EXEMPTION WILL BE GIVEN FOR DEPOSITING OF SECURITY DEPOSIT (S.D.) TO ANY DIC/SSI/MSME/NSIC REGISTERED FIRM. 11. If the bidder or any representative of the bidder wants to attend the Bid opening then that person should carry with him /her letter of Authority (Section XVII of SBD) in the same format to be produced at the time of Bid opening and before the bids are opened. 12. The venue of arbitration shall be at Nashik only for all firms i.e. MSME, NSIC registered... 13. Right of acceptance: - The Chief General Manager, India Security Press reserves the right to reject any or all tenders without assigning any reason thereof. 14. Clarification of Tender Documents: A Tenderer requiring any clarification or elucidation on any issue of the tender documents may take up the same with SPMCIL in writing or by fax / e-mail/ telex not later than twenty one days (unless otherwise specified in the SIT) prior to the prescribed date of submission of tender. 15. For any queries regarding the tender, you may please contact at 0253-2402219 and 2402419. E-mail purchase.isp@spmcil. com. 16. In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase organisation, the tenders will be sold/ received/ opened on the next working day at the appointed time.


17. No correspondence beyond bid due date will be made for shortfall of documentary evidence. Such offers received with shortfall of documentary evidence will be summarily rejected. 18. The tender documents are not transferable.

.......................................... .......................................... (Name Designation, Adress telephone number etc of the officer signing the document) For and on behalf of ...........................................


Section II: General Instructions to Tenderers (GIT)

Part 1: General Instructions Applicable to all type of Tenderers

Please refer the link Click here or http://ispnasik.spmcil.com/spmcil/UploadDocument/GIT.pdf for further details. GIT (Total pages: 32) BIDDERS ARE REQUESTED TO DOWNLOAD 32 PAGES BY CLICKING THE ABOVE SAID LINK AND SUBMIT THE SAME DULY STAMPED AND SIGNED ALONG WITH TENDER DOCUMENT. ONLY PRINTOUT OF THIS PAGE IS NOT ACCEPTABLE.


Section III: Specific Instructions to Tenderers (SIT) The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/substitute/ supplement the corresponding General Instructions to Tenderers (GIT)incorporated in Section II. The corresponding GIT clause numbers have also been indicated in the text below:In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall prevail. (Clauses of GIT listed below include a possibility for variation in their provisions through SIT. There could be other clauses in SIT as deemed fit.)

Sl No GIT Clause No

Topic SIT Provision

1 4 Eligible Goods/ Services (Origin of Goods/ Services

As applicable

2 9 Time Limit for receiving request for clarification of Tender Document

SIT-1 (Mentioned below)

3 11.2 Tender Currency SIT-2 (Mentioned below) 4 12.10 Applicability of GST SIT-3 (Mentioned below) 5 14 PVC Clause & Formula Not applicable 6 18.1 Earnest Money Deposit As applicable 7 19.1 Tender validity SIT-4 (Mentioned below) 8 20.4 Number of copies of Tenders to be

submitted SIT-5 (Mentioned below)

9 20.8 Submission of tender SIT-6 (Mentioned below) 10 20.9 E-procurement Not Contemplated 11 24.4 Opening of Tender SIT-7 (Mentioned below) 12 32 Conversion of Tender currencies in Indian

Rupee Not Applicable

13 33 Evaluation Criteria SIT-8 (Mentioned below) 14 34 Comparison of CIF destination basis Not Applicable 15 35.2 Additional Factors for Evaluation of offers Not Applicable 16 43 Parallel Contract Not Applicable 17 51.1, 51.2 PQB Tenders /Eligibility Criteria Pre-qualification Criteria as

per Section IX of SBD 18 52.1, 52.3,

52.5 Tender involving pre-production samples Not Applicable

19 53.4, 53.5, 53.7

EOI Tenders Not Applicable

20 54.3.1, 54.5.2 Tenders for Disposal of Scrap Not Applicable 21 55.2, 55.3,

55.7, 55.8 Development/ Indigenization Tenders Not Applicable

22 Language of Tenders The tenders are to be submitted in English Language only

23 21.1, 24.1 Correction in GIT Clause SIT-9 (Mentioned below) SIT 1: Clarification of Tender Documents: A Tenderer requiring any clarification or elucidation on any issue of the tender documents may take up the same with ISP Nashik in writing or by fax/ e-mail/ post. ISP Nashik will respond in writing to such request provided the same is received by ISP Nashik not later than 14 days prior to the prescribed date of submission of tender. In case the clarifications are not given by ISP Nashik in stipulated time frame then the bidder must strictly follow the tender terms and conditions. Copies of the query and clarification, if any, shall be sent to all prospective bidders who have purchased the bidding documents.


SIT 2: Tender Currencies: The tenderer shall quote only in Indian Rupees. Supplier is requested to quote price within 2 decimal place. Quotation with price quote beyond 2 decimal place will be ignored. SIT 3: Goods and Services Tax (GST):- Goods & Service Tax (GST) shall be applicable,

SIT 4: Tender Validity (i) The tenders shall remain valid for acceptance for a period of 120 days after the date of tender of tender opening prescribed in the tender document. Any tender valid for a shorter period shall be treated as unresponsive and rejected.

(ii) In exceptional cases, the tenderers may be requested by ISP Nashik to extend the validity of their tenders upto a specified period. Such request(s) and response thereto shall be conveyed by surface mail or by fax/ e-mail followed by surface mail. The tenderers who agree to extend the tender validity, are to extend the same without any change or modification of their original tender and they are also to extend its tender validity period of the EMD (if applicable) accordingly. A tenderer, however, may not agree to extend its tender validity without forfeiting its EMD.

(iii) In case the day upto which the tenders are to remain valid falls on/ subsequently declared a holiday or closed day for ISP Nashik, the tender valid shall automatically be extended upto the next working day.

(iv) Compliance with the Clauses of this Tender Document: Tenderer must comply with all the clauses of this Tender Document. In case there are any deviations, these should be listed in a chart form without any ambiguity along with justification. SIT 5: Number of copies of Tenders to be submitted: Tenderer shall submit their tender in “Original” only SIT 6 : Submission of Tender: Techno-commercial bid and the Price Bid are to be submitted in Two Separate double sealed Envelopes on or before the due date of the submission of the tender as stated below otherwise tender/ bid / quotation shall be liable for rejection. Part –I: Techno-Commercial bid (First Envelope)

(i) Tender Fee: Tender fee of Rs. 118/- should be submitted along with Techno-commercial bid in form of DD/ Bankers Cheque drawn from any Schedule Commercial Bank in India, in favour of SPMCIL, unit ISP payable at Nashik. (ii) Earnest Money Deposit of Rs.50,000/- EMD must be submitted along with the tender in form of DD/ Bankers cheque/ FDR drawn from any Scheduled Commercial Bank in India only in favour of SPMCIL unit ISP payable at Nashik. The firm who are registered under NSIC, Micro & Small Enterprises (MSE) for manufacturing/ selling/ Trading of similar item may be exempted from submitting the EMD on producing valid certificate. The certificate should clearly indicates the stores details similar to India Security Press requirement and the validity of the certificate (Valid upto XXXXXX ) otherwise, certificate will not be considered for exemption of EMD.

(iii) Power of Attorney/ Authorisation with the seal of company indicating that authorized signatory is competent and legally authorized to submit the tender and/ or to enter into legally binding contract.

(iv) The eligibility criteria for the tender are given in Section IX- Qualification/ Eligibility Criteria. The bidder have to submit all the desired documents and relevant documentary proof in support of relevant clauses mentioned in Section IX: Qualification/ Eligibility Criteria. The Qualifying Criteria should be submitted in original.


(v) The tenderer shall submit detailed techno-commercial offer as per Technical Specifications as per Section-VII and List of Requirement as per Section-VI of the tender document. (vi) The tender has to submit sealed and signed tender document by authorized signatory of the tenderer as a token of acceptance of all section/ terms and conditions of this tender document (GIT, SIT, GCC & SCC, Quality Control Requirement, List of Requirement, Technical Specification, Tender form etc.)

Part-II: Price Bid (Second Envelope)

The tenderer shall quote their prices strictly in Price Bid envelop as per the proforma given in Section-XI of the Tender document. In case it is quoted in Technical Bid, it tender is lible for rejection. No additional/ extra item with price shall be included other than that of Section XI. NOTE:- i. The envelopes containing bids shall be super scribed as Techno-commercial Bid and Price Bid separately for “TRANSPORTATION OF SECURITY PAPER / OTHER MATERIAL/ MACHINES FROM JAWAHARLAL NEHRU PORT TRUST (NHAVA-SHEVA)/ PORTS AT MUMBAI TO INDIA SECURITY PRESS, NASHIK ROAD & EMPTY CONTAINER RETURN BACK TO THOSE PLACES ON RATE CONTRACT BASIS.”. The sealed envelope shall be again put in another envelope and super scribed as tender for “TRANSPORTATION OF SECURITY PAPER / OTHER MATERIAL/ MACHINES FROM JAWAHARLAL NEHRU PORT TRUST (NHAVA-SHEVA)/ PORTS AT MUMBAI TO INDIA SECURITY PRESS, NASHIK ROAD & EMPTY CONTAINER RETURN BACK TO THOSE PLACES ON RATE CONTRACT BASIS” due date 26.06.2020 ii. If the tender is not submitted as per above format, offer/ bid/ tender will be liable for rejection. iii. Late Tender shall not be accepted. Tenderer shall submit their offer only on prescribed form. Tenders by fax/ email shall not be accepted. Tender by Post/ hand/ courier received on or before the due date and time shall be accepted. Postal delay/ delay by courier services etc. shall not be condoned, what so ever reason may be.

SIT 7 : Opening of Tender: The Techno-commercial bids are to be opened in the first instance, at the prescribed time and date. These bids shall be scrutinized and evaluated with reference to the parameters prescribed in the Eligibility criteria and parameters prescribed in the tender document by the competent committee/ authority. Subsequently, in the 2nd stage the Price bids of only the technically acceptable offers shall be opened for further scrutiny and evaluation. Intimation regarding opening of price bids shall be given to qualified tenderers to enable them to attend the price bid/ financial bid opening, if they so desire.

SIT 8 : Evaluation Criteria :- In addition to the conditions mentioned in the GIT Clause 33 (Section II of tender document), the following shall also be applicable:- Tender Evaluation Process: 8.1 In the first instance, the Qualifying Criteria of the Techno-commercial part of Tender document will be considered for the evaluation. These offers/ bid will be scrutinized and evaluated by the committee/ authority with reference to the parameters prescribed in the eligibility criteria (Section IX).Conditional offers will be liable for rejection. The technical acceptance of the bids is on the basis of Technical Specifications/Scope of work offered by the bidders as per Section –VII Technical Specification and Section-VI List of Requirement of the tender document and acceptance of the terms and conditions as per Section-VI, GIT, SIT, GCC, SCC, other conditions of tender.

8.2 Price bid evaluation: In the second stage, the price bid of only the technical offers will be opened for further scrutiny and evaluation. The evaluation criteria for awarding the contract shall be on the basis on schedule-wise L1 (Lowest) bidder (FOR ISP Nashik Road), including all


taxes, duties, packing and forwarding charges, freight, insurance, etc. mentioned in Section XI Price Bid. SIT 9 : Corrections in GIT Clauses:

GIT CLAUSE WRITTEN AS IN GIT CORRECTED AS IN SIT 21.1 In 3rd line of procurement manual the

words “para 11 of NIT” “Para 1 of NIT”

21.1 In 6th line of procurement manual the words “Clause 11 of NIT”

“Clause 1 of NIT”

24.1 In 2nd line of procurement manual the words” Clause 11 of NIT”


18.4 In third line of last para of procurement manual the words “Clause 33 of NIT”


10.1 10.1(a) second line “clause no.19.19” “Clause 19.4 of GIT”


Section IV: General Conditions of Contract (GCC)

Part I: General Conditions of Contract applicable to all types of Tenders Please refer the link Click here or http://ispnasik.spmcil.com/spmcil/UploadDocument/GCC.pdf for further details.GCC (Total pages: 28) BIDDERS ARE REQUESTED TO DOWNLOAD 28 PAGES BY CLICKING THE ABOVE SAID LINK AND SUBMIT THE SAME DULY STAMPED AND SIGNED ALONG WITH TENDER DCOUMENT. ONLY PRINTOUT OF THIS PAGE IS NOT ACCEPTABLE.


Section V: Special Conditions of Contract (SCC) The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These Special Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses. Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in the SCC shall prevail. (Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There could be other clauses in SCC as deemed fit) Sr. No.

GCC Clause No.

Topics SCC Provision

1 11.2 Transportation of Domestic goods SCC-1 (Mentioned Below) 2 12.2 Insurance SCC-2 (Mentioned Below) 3 14.1 Incidental Services Not applicable 4 15 Distribution of dispatch document for

clearance/ Receipt of Goods SCC-3 (Mentioned Below)

5 19.3 Option Clause SCC-4 (Mentioned Below) 6 20.1 Price Adjustment Clause As Applicable (as per section VII) 7 21.2 Taxes and Duties SCC-5 (Mentioned Below) 8 22 Terms and mode of payments SCC-6 (Mentioned Below) 9 24.1 Quantum of LD SCC-7 (Mentioned Below) 10 25.1 Bank Guarantee and Insurance for

Material Loaned to Contractor Not Applicable

11 36.3.2,36.3.9 Disposal/ Sale of Scrap by Tender Not Applicable 12 Failure & Termination SCC-8 (Mentioned Below)

SCC 1: Transportation of Domestic Goods: The transportation of goods to be procured will be done by the supplier on FOR ISP Basis. The total cost of the transportation should also be indicated in the price bid of the item to be procured.

SCC 2: Insurance: As the supplier has to deliver the material on FOR ISP, Nashik basis

therefore the cost of the insurance will also the part of the cost of the material born by the supplier. The insurance charges should also be indicated in the price bid of the material/ Item.

SCC 3: Distribution of Despatch of Documents for clearance/ Receipt of Goods:

The supplier shall send all the relevant dispatch documents well in time to ISP Nashik to enable ISP Nashik to clear or receive (as the case may be) the goods in terms of the contract.

SCC 4: Option Clause:- The purchaser may reserve the right to increases the ordered

services by 25% at any time, till final delivery date of the contract, by giving

reasonable notice even though the quantity order initially has been supplied in

full before the last date of Delivery Period .

SCC 5: Taxes and Duties: If the tenderer fails to include the taxes and duties as per

law of the land in the tender, no claim thereof will be considered by purchaser at a later stage. The applicable TDS on Installation, commissioning and training in India, shall be borne by the tenderer.


SCC 6: Terms and Mode of Payment: In addition to the conditions mentioned in the

GCC Clause 22 (Section IV of tender document), the following shall also be applicable:-

Payment will be made within 30 days after satisfactory completion and acceptance of the service by the purchaser from time to time and after deduction of TDS (Tax Deducted at source) and other taxes, if any.

SCC 7: Quantum of Liquidated damages: If the supplier fails to deliver any or all the

goods or fails to perform the services within the time frame(s) incorporated in the contract, ISP Nashik shall, without prejudice to other rights and remedies available to ISP Nashik under the contract, deduct from the contract price, as liquidated damages, a sum equivalent to the ½% (0.5%) (or any other percentage prescribed in the SCC) of the delivered price of the delayed goods and/ or services for each week of delay or part thereof until actual delivery or performance, subject to a maximum deduction of the 10% (or any other percentage if prescribed in the SCC) of the delayed goods’ or services’ contract price(s). During the above mentioned delayed period of supply and / or performance, the conditions incorporated under GCC sub-clause 23.4 shall also apply.

SCC 8: FAILURE & TERMINATION

(A) Cancellation of contract for Default: Without prejudice to any other remedy for breach of contract, like removal from the list of registered Vendors, by written notice of default sent to the Vendor, the contract may be terminated in whole or in part:

(i) If the Vendor fails to provide any or all the material within the time period(s) specified in the contract, or any extension thereof granted. (ii) If the Vendor fails to perform any other obligation under the contract within the period(s) specified in the contract or any extension thereof granted.

(B) Termination of Contract for convenience: India Security Press, Nashik may at any time terminate the Contract by giving you month’s prior notice in writing to that effect and shall have the liberty to appoint any other agency to carry out your obligation under this contract.


Section VI: List of Requirements

Schedule No.

Brief Description of goods and services (Related Specifications etc. are in Section-VII)

Accounting Unit

Quantity Amount of Earnest Money

Remark

1. Transportation of Paper & Material. AU 01 50000.00 FIFTY THOUSAND ONLY

Required terms of contract: Period of service contract: Contract will be for a period of One year, effective from the date of notification of award of contract. 1. Bid Validity: 120 days from due date of tender. 2. Bidders should submit offer as per price schedule (Section XI)in their sealed commercial bid

separately. 3. All the copies of tenders shall be complete in all respects with all their attachments/ enclosures

duly numbered and signed on each and every page.

4. The total cost inclusive of all elements as cited above on FOR India Security Press, Nashik Road (Maharashtra), India, basis should be indicated clearly both in words and figures in the price bid.

5. The total price inclusive of all elements as cited above should be indicated clearly both in words

and figures in the price bid.

6. RISK PURCHASE:

(a) If the supplier after submission of tender and due acceptance of the same, i.e. after placement of notification of award of contract fails to abide by the terms and conditions of these tender documents, or fails to arrange the transportation on the specified dates or at any time repudiates the contract, the purchaser shall have the right to:

(b) Forfeiture of the EMD and

Invoke the Security-cum-Performance Guarantee if deposited by the supplier and procure stores from other agencies at the risk and consequence of the supplier. The cost difference between the alternative arrangement and supplier tendered value will be recovered from the supplier along with other incidental charges, including excise duty, taxes, insurance, freight etc.

(c) In case of procurement through alternative sources and if procurement price is lower, no benefit

on this account will be passed on to the supplier. 7. The bidder has to give bank details as per format given as below: (a) Beneficiary Name: (b) Bank Account Number: (c) Bank Name: (d) Branch and address: (e) IFS code


Section VII: Technical Specifications

As stated in clause No. 1 (a) of Section VI: List of Requirements: TERMS AND CONDITIONS FOR TRANSPORTATION OF SECURITY PAPER / OTHER MATERIAL/ MACHINES FROM JAWAHARLAL NEHRU PORT TRUST (NHAVA-SHEVA)/ PORTS AT MUMBAI TO INDIA SECURITY PRESS, NASHIK ROAD. 1. SCOPE OF WORK (JOB SPECIFICATION): Road Transportation of 20 feet / 40 feet containers with content of weight from JNPT Nhava Sheva Port/ Mumbai Port to India Security Press, Nashik Road.

07 MT to 15 MT 20 feet container

15 MT to 19 MT

19 MT to 24 MT 40 feet container

24 MT to 30 MT

TENTATIVE REQUIREMENT: (i) JNPT/ Mumbai Port to ISP 20 feet container: 200 containers trip. (ii) JNPT/ Mumbai Port to ISP 40 feet container: 25 containers trip. (a) For other imported goods by air or ship (i)Upto 500 kg (ii) Above 500 kg to 1 MT (iii)Above 1 MT to 3 MT (iv) Above 3 MT to 5 MT (v) Above 5 MT to 10 MT TENTATIVE REQUIREMENT: Total 75 trips (b) Returning of destuffed/ emptied containers back to shipping company/ container depot at JNPT Nhava Sheva / Mumbai Port at a location as directed by authorized clearing agent engaged by India Security Press, Nashik. 2. To facilitate opening of container to unload boxes during de-stuffing, opening door of containers should be faced to back side of trailer. 3. Transporter will co-ordinate with clearing agent M/s. Balmer Lawrie & Co. Ltd., Mumbai and with ISP, Nashik. These consignments are of high security material requiring escort arrangement by CISF from the place of loading till ISP, Nashik premises. Transporter is required to co-ordinate with escort team. Escort vehicles will be provided by ISP, Nashik. 4. Loading of container containing paper/Machines/ other material/ at JNPT/ Mumbai will be arranged by Transporter. Unloading of paper/ Machines / Other Material at India Security Press will be done by ISP, Nashik. 5. LOCKING: The containers of Security Paper will be locked by clearing agent with consignee’s lock provided for this purpose and keys will be handed over to head of escorting CISF party of India Security Press, Nashik Road in a sealed cover to hand over to consignee at India Security Press, Nashik Road.


6. STRICTLY CONFIDENTIAL: The details of goods and other particulars and movement shall be kept confidential by transporter and shall be known only to M/s. Balmer Lawrie & Co. Ltd., Mumbai, clearing agent, consignee and CISF. 7. Transporter, in co-ordination with clearing agent, M/s. Balmer Lawrie & Co. Ltd., Mumbai, CISF escort and consignee shall arrange movement in such a manner that consignment shall not be required to be detained for unloading/destuffing at consignee’s end. No detention charges for whatsoever reasons will be paid. Goods to be transported being high security value, proper care should be taken while handling and transportation to avoid tampering of containers, any pilferation, damage etc. 8. CARRIER RISK: The consignment has been insured by ISP under Marine Insurance Policy. Transporter should strictly adhere to full fill the obligations as per insurance norms. Any claim referred by Insurance Company on account of negligence of transporter will solely borne by the transporter. 9. Transporter shall quote in terms of transportation charges per container of 20 feet/40 feet & piecemeal consignments separately as per detail below: Sl. No. Details of Transportation Weight in MT (i) Transportation charges for 20 feet loaded 07 MT to 15 MT imported containers from JNPT ( Nhava-Sheva ) to ISP, Nashik Road and returning of destuffed/ emptied container back to shipping company / Container depot at Mumbai / JNPT(Nhava-Sheva) at a location as directed by clearing agent M/s. Balmer Lawrie & Co. Ltd., Mumbai (ii) Transportation charges for 20 feet loaded Above 15 MT And imported containers from JNPT (Nhava-Sheva) upto 19 MT to ISP, Nashik Road and returning of destuffed/ emptied container back to shipping company / container depot at JNPT (Nhava-Sheva) at a location as directed by clearing agent M/s. Balmer Lawrie & Co. Ltd. Mumbai (iii) Transportation charges for 40 feet 19 MT to 24 MT loaded imported containers from JNPT (Nhava- Sheva) to ISP, Nashik Road and returning of destuffed/emptied container back to shipping company / Container depot at Mumbai / JNPT Nhava-Sheva) at a location as directed by clearing agent M/s. Balmer Lawrie & Co. Ltd., Mumbai (iv) Transportation charges for 40 feet 24 MT to 30 MT loaded imported containers from JNPT ( Nhava-Sheva ) to ISP, Nashik Road and returning of destuffed/emptied container back to shipping company / container depot at JNPT (Nhava-Sheva) at a location as directed by clearing agent M/s. Balmer Lawrie & Co. Ltd. Mumbai Sl. No. Details of Transportation Weightin MT


(v)Imported goods consignment by Air/ Ship Upto 500 kg (vi)Imported goods consignment by Air/ Ship Above 500 kg to 1 MT (vii)Imported goods consignment by Air/ Ship Above 1 MT to 3 MT (viii)Imported goods consignment by Air/ Ship Above 3 MT to 5 MT (ix)Imported goods consignment by Air/ Ship Above 5 MT to 7 MT 10. The weight mentioned at (i) to (iv) above is of paper/ machines and does not include the weight of the container. The weight mentioned at sr No (v) to (ix) is the gross weight of the imported goods. The firm should quote accordingly. 11. Loading of container in trailers at loading site will be done by transport contractor and uloading at India Security Press will be done by ISP. 12. ESCORT CHARGES: Transporter shall quote the rate excluding Escort Charges, since Escort will be done by CISF personnel of ISP and Armed CISF escort will accompany the containers of only Security Paper. The CISF Escort will be deployed only for Security Paper and not for Machines and other Paper/ item. 13. Drivers of the vehicles should have a valid license for heavy motor vehicle. 14. Transporter shall ensure that only Transport vehicle in good running condition is deployed for this purpose and crew with vehicle shall be skilled and of credentials deemed fit for accompanying consignment of high value and security. 15. In case of Security Paper the Transporter shall inform their movement everyday to police stations on route and also to consignee by faxing message of movement. In case of any brake down or any difficulties immediate information shall be conveyed to nearest police station and also to consignee. 16. Consignments of Security Paper shall always be escorted by CISF and under no circumstances shall be left unescorted during transit till receipt at India Security Press, Nashik. 17. INDEMNITY: Transporter shall give indemnity on stamp paper to Chief General Manger, Security Printing and Minting Corporation of India Ltd., Unit-India Security Press, Nashik Road for the cost of containers under his custody for transportation and will remain responsible for container till received back by the owner of the container with clear receipt reports. 18. VERIFICATION: Transporter shall submit Police verification report before job is entrusted to them for their two supervisors who will accompany the consignment along with other applicable registration documents/ certificates/ insurance for the trucks/ trailers. 19. Number of containers to be transported each time and whenever movement shall take place shall be pre decided by transporter in consultation with consignee. 20. TERMINATION OF CONTRACT: The Chief General Manager, India Security Press reserves the right to terminate the contract at any time and without assigning any reason thereof by giving 07 days notice of their intention to do so in writing to the transporter and transporter shall not be entitled to any compensation by reason of such termination.


21. Transporter shall give minimum sixty days notice before terminating the contract so that alternate arrangement can be made by consignee. In case of not giving 60 days advance notice before terminating contract, ISP will go for contracting transportation immediately at the risk and cost of defaulting contractor. Any loss due to termination of contract without sixty days prior notice in advance shall be payable by the defaulting contractor to ISP. 22. ESCALATION: The rates are not subject to any variation during contractual period, except for the statutory increase or decrease in the price of diesel. In the event of variation in the price of diesel the transportation rates shall increase/ decrease by 0.3% of every 1% variation in the diesel price after the date of submission of the offer. Fuel charge escalation, if any, will compensated all along the contract period. 23. The contractor will abide by all terms and condition of contract, SAFE TRANSPORTATION AND SAFE DELIVERY OFGOODS WITHOUT LOSS/ DAMAGE UPTO INDIA SECURITY PRESS, NASHIK ROAD is the essence of this contract. 24. SECURITY DEPOSIT: (a) Security deposit of 10% of a total cost shall be furnished by successful transporter in the form of Demand Draft/ Bank Guarantee from Nationalised bank valid for one year from the date of contract in favour of SPMCIL, Unit India Security Press and payable at Nashik Road. (b) This sum is liable to be forfeited or appropriated towards any loss that may be sustained by India Security Press as a result of breach of the terms and conditions of this contract. (c) India Security Press will not be liable for payment of any interest on the security deposit or any depreciation thereof for the time it is held by India Security Press. (d) The Security deposit will be returned on due and satisfactory performance of work and on completion of all obligation by the transporter under the contract, after deducting all costs and expenses that the India Security Press may have incurred and all dues and other sums of money recover from the contractor. 25. RESPONSIBILITIES WITH REGARD TO LOSS, DAMAGES, SHORT RECEIPT ETC: The transporter shall take all steps to prevent loss and damage to goods received by them on behalf of India Security Press for transportation. It is incumbent on them to examine carefully all packages received from the clearing agent. They shall promptly obtain survey report/ damage report from clearing agent Mumbai in case there is any damage/ loss etc. The transporter shall also lodge formal claim for loss or damage to goods on receipt under advice to consignee. The transporter will have to make to India Security Press any loss due to negligence on their part or failure to do so. 26. LIABILITIES OF THE TRANSPORTER REGARDING LOSS, DAMAGE ETC: (a) The transporter shall abide by all instructions that may be given to them from time to time by the Chief General Manager, India Security Press or any office authorized by him on his behalf. They will also be bound to act with diligence and to use skill and to make compensation to the Government for the neglect, want of skill or misconduct of themselves or their servants and agents in carrying out such instructions. (b) The transporter shall exclusively be responsible for all the losses or damages due to any cause whatsoever from the time they receive the consignment during the period is held by them till the time the consignment is delivered to consignee.


27. SUBLETTING OF THE CONTRACT: The transporter shall not subject, transfer or assign the contract a whole or part thereof to any other firm. 28. CARRIAGE BY ROAD ACT, 2007: The transporter should transport the goods through registered common carriers only as per carriage by Road Rules 2011 dated 28.02.2011. 30. FORCE MAJEURE CLAUSE: If at any time, during the continuance of the contract the performance in whole or in part or any obligation under this contract gets prevented or delayed by reason of any war, hostility acts of the public enemy, civil commotions, sabotages, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lockouts or acts of God (hereinafter referred to as event) provided notice of happening of any such event is given by either party to the other within 48 hours from the date of occurrence thereof, neither party shall by reason of such event, be entitled to terminate this contract not shall either party have claim for damages against the other in respect of such non performance or delay in performance. 31. ARBITRATION: as per Clause No. 33.2 of Procurement Manual (h) The venue of arbitration shall be at Nashik only for all firms i.e. MSME, NSIC registered..


Section VIII: Quality Control Requirements

As per technical specification


Section IX: Qualification/Eligibility Criteria

The Bidder firm should meet following eligibility criteria to qualify in the Techno Commercial bid: (a) Experience and past performance:

i) Experience: The bidder should have experience in similar type of Cargo Transport Services for any Govt./PSU/Private Organisations for minimum order value Rs. 7,50,000/- or transportation of 70 containers of minimum 20 feet in any one year during last five years ending on 31.03.2020.

Copy of Purchase order / Experience Certificate issued from such organizations to be submitted towards

documentary evidence.

Local suppliers are exempted for experience & past performance under the provision of the Public

Procurement (Preference to Make in India), order 2017 issued by DIPP, Govt. Of India.

(ii) Capability: The bidder firm must have an annual capacity for transportation of at least 70 containers of minimum 20 feet or rendering services of cargo transport services of minimum order value of Rs. 7,50,000/-. (b) Financial standing:

(i) Average Annual Turnover of the Bidder firm during last three financial years i.e. 2016- 2017, 2017-2018, and 2018-2019, should be more than Rs. 7.50 Lakhs

Local suppliers are exempted for experience & past performance under the provision of the

Public Procurement (Preference to Make in India), order 2017 issued by DIPP, Govt. Of India.

(ii) All bidders including the local suppliers should not have suffered any financial loss for more than one year during last three financial years i.e. 2016- 2017, 2017-2018, and 2018-2019 and their net worth should have been positive in the financial year i.e. 2016- 2017, 2017-2018, and 2018-2019.

Note: All experience, past performance and capacity/ capability related data should be certified by the authorized signatory of the bidder firm. The credentials regarding experience and past performance to the extent required as per eligibility criteria submitted by bidder will be verified from the parties for whom work has been done. All financial standing data should be certified by certified accountants e.g. Chartered Accountants (CA) in India.

(iii) Other Requirement for the Bidders: a). PAN: The Bidder should be registered with the Income tax. Relevant proof in support shall be

submitted.

b). Goods & Services Tax Registration: - The Bidder should be registered with the Goods & Services Tax

Department. The bidder firm should submit GST Registration Certificate. Relevant proof in support

shall be submitted.

c) Common Carrier Certificate:- The bidder firm must be registered under Registered Common

Carriers” as per Section 3 of Carriage by Road Rules 2007..


d). Undertaking on firm’s letter head:-

i) Bidder firm should not been blacklisted from any Govt./ PSU/Reputed organization in the past. . ii) “We agree to withdraw all the deviations, if any, unconditionally and accept all the Terms and

conditions of the document including the technical specifications.”

e) Relaxation of Norms for Micro & Small Enterprises (MSEs) and Statups:- Pre-Qualification Criteria in respect to Prior Turnover and Prior Experience may be relaxed for MSEs and Startups as per GOI guidelines subject to meeting of Quality and Technical Specifications. The MSEs and Startups shall submit the valid certificate issued by Competent Authority such as NSIC, DIC, KVIC, Khadi and Village Industries Board, Coir Board, Directorate of Handicraft and Handloom, Udyog Aadhar Acknowledgement / Udyog Aadhar Memorandum issued by Ministry of MSME. Any other body specified by Ministry of MSME (MoMSME) for MSEs and Certificate of Recognition issued by Department of Industrial Policy and Promotion (DIPP), Ministry of Commerce & Industry, Govt. of India for Startups subject to meeting extant & relevant guidelines of Government of India.

Note:

i. All experience, past performance and capacity/ capability related/ data should be certified by the authorized signatory of the bidder firm. The credentials regarding experience and past performance to the extent required as per eligibility criteria submitted by bidder shall be verified from the parties for whom the material have been supplied.

ii. Bidders have to furnish stipulated documents in support of fulfillment of the above mentioned points at (a) (b) and (c).

iii. All financial standing data should be certified by certified accountants e.g. Chartered Accountants (CA). Documentary evidence such as audited financial reports to be submitted against 1(C).

iv. The Tender should be submitted in English Language. The authenticated copies of the documents in support of applicant’s claims may be submitted in English Language. Bidders are requested to submit the documentary evidence as required above from para 1 and 2 along with the bid documents, Bid/ Tender documents and all the pages should be signed and stamped by Authorized signatory along with page numbering.


Section X: Tender Form Date: To, India Security Press, Nashik Rd A Unit of Security Printing & Minting Corporation of India Limited (Wholly Owned by Govt. of India) Nasik Ref: Your Tender document No.6000014689/007/NCB/SY-15-23(94)/2020 dated 08.05.2020 We, the undersigned have examined the above mentioned tender enquiry document, including amendment No............., dated.......... (if any), the receipt of which is hereby confirmed. We now offer to supply and deliver........................................ (Description of goods and services) in conformity with your above referred document for the sum of _____________ (total tender amount in figures and words), as shown in the price schedule(s), attached herewith and made part of this tender. If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above, in accordance with the delivery schedule specified in the List of Requirements. We further confirm that, if our tender is accepted, we shall provide you with a performance security of required amount in an acceptable form in terms of GCC clause 6, read with modification, if any, in Section V - 'Special Conditions of Contract', for due performance of the contract. We agree to keep our tender valid for acceptance for a period up to ................, as required in the GIT clause 19, read with modification, if any in Section-III - 'Special Instructions to Tenderers' or for subsequently extended period, if any, agreed to by us. We also accordingly confirm to abide by this tender up to the aforesaid period and this tender may be accepted any time before the expiry of the aforesaid period. We further confirm that, until a formal contract is executed, this tender read with your written acceptance thereof within the aforesaid period shall constitute a binding contract between us. We further understand that you are not bound to accept the lowest or any tender you may receive against your above-referred tender enquiry. ................................... (Signature with date) ...................................... (Name and designation) Duly authorized to sign tender for and on behalf of ................................................... ...................................................


Section XI: Price Schedule

SUMMARY OF PRICE SCHEDULE: PRICES SHOULD BE ON FOR, ISP, NASHIK ROAD BASIS.

Tender No: 6000014689/007/NCB/SY-15-23(94)/2020 Date: 08.05.2020

Sl No Item description Duration Details Basic price

(Rs)

Discount, if

any,

GST and any

other taxes, if

any

1 2 3 4 5 6

1

TRNSPORTATION OF

SECURITY

PAPER/OTHER

MATERIAL /MACHINE

CONSIGNMENTS FROM

JAWAHARLAL NEHRU

PORT TRUST (NHAVA-

SHEVA)/VARIOUS

DGS&D

GODOWNS/PORTS AT

MUMBAI TO INDIA

SECURITY, PRESS,

NASHIK ROAD.

For a

period of

One year

Consignment from 07 upto 15

MT loaded in 20 feet

container

Consignment above 15 MT

upto 19 MT loaded in 20 feet

container

Consignment from 19 MT


container

Consignment above 24 MT


container

Imported goods consignment

by Air/ Ship upto 500 Kg


by Air/ Ship above 500 Kg to

1 MT


by Air/ Ship above 1 MT to 3

MT



MT



MT

FOR ISP Nashik Road price in words………………

1. We confirm that there would not be any price escalation during the supply period. 2. We confirm that we will abide by all the tender terms and conditions and we do not have any

counter conditions 3. Goods & Service Tax (GST) taxes applicable will be borne by ISP. 4. Remarks ,if any :……………………………………………………………………. 5. Price bids with conditions/ counter conditions are liable to be rejected.

6. The price bid should be submitted only as per the above format. No row/ column shall be left blank. Please indicate NA, in case the row/ column is “Not Applicable”.

(Name and Signature with date) Office Seal/Stamp


Section XII: Questionnaire

The tenderer should furnish specific answers to all the questions / issues mentioned below. In case a question / issue does not apply to a tenderer, the same should be answered with the remark "not applicable". Wherever necessary and applicable, the tenderer shall enclose certified copy as documentary proof / evidence to substantiate the corresponding statement. In case a tenderer furnishes a wrong or evasive answer against any of the under mentioned question/ issues, its tender will be liable to be ignored. 1. Brief description and of goods and services offered: 2. Offer is valid for acceptance up to ..................................................... 3. Your permanent Income Tax A/ C No. as allotted by the Income Tax Authority of Government of India: Please attach certified copy of your latest/ current Income Tax clearance certificate issued by the above authority. 4. Status : a) Are you currently registered with the Directorate General of Supplies & Disposals (DGS&D), New Delhi, and / or the National Small Industries Corporation (NSIC), New Delhi, and / or the present SPMCIL and / or the Directorate of Industries of the concerned State Government for the goods quoted ? If so, indicate the date up to which you are registered and whether there is any monetary limit imposed on your registration. b) Are you currently registered under the Indian Companies Act, 1956 or any other similar Act? Please attach certified copy(s) of your registration status etc. in case your answer(s) to above queries is in affirmative. 5. Please indicate name & full address of your Banker(s) : 6. Please state whether business dealings with you currently stand suspended/ banned by any Ministry/ Deptt. Of Government of India or by any State Govt. ................................ (Signature with date) .............................. .............................. (Full name, designation & address of the Person duly authorized sign on behalf of the tenderer) For and on behalf of ............................... ................................ (Name, address and stamp of the tendering firm)


Section XV: Bank Guarantee Form for Performance Security

....................................................[insert: Bank's Name, and Address of issuing Branch or Office] Beneficiary: .............................. [insert: Name and Address of SPMCIL] Date:......................... PERFORMANCE GUARANTEE No.: .................................. WHEREAS................................................................................... (name and address of the supplier) (hereinafter called "the supplier") has undertaken, in pursuance of contract no..................................... dated ..............to supply (description of goods and services) (herein after called "the contract"). AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank guarantee by a scheduled commercial bank recognized by you for the sum specified therein as security for compliance with its obligations in accordance with the contract; AND WHEREAS we have agreed to give the supplier such a bank guarantee; NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up to a total of .............................................................................. (amount of the guarantee in words and figures), and we undertake to pay you, upon your first written demand declaring the supplier to be in default under the contract and without cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with the demand. We further agree that no change or addition to or other modification of the terms of the contract to be performed thereunder or of any of the contract documents which may be made between you and the supplier shall in any way release us from any liability under this guarantee and we hereby waive notice of any such change, addition or modification. We undertake to pay SPCMIL up to the above amount upon receipt of its first written demand, without SPMCIL having to substantiate its demand. This guarantee will remain in force for a period of forty five days after the currency of this contract and any demand inrespect thereof should reach the bank note later than the above date. ......................................................................... (Signature with date of the authorized officer of the Bank) ............................................................. ............................................................. Name and designation of the officer ............................................................. Seal, name & address of the Bank and address of the Branch ............................................................ Name and designation of the officer ............................................................ ............................................................ Seal name& address of the Bank and address of the Branch


Section XVII:Letter of authority for attending a Bid opening

The General Manger, India Security Press, Nashik Rd. Subject: Authorization for attending bid opening on 26.06.2020 in the Tender of TRANSPORTATION OF SECURITY PAPER / OTHER MATERIAL/ MACHINES FROM JAWAHARLAL NEHRU PORT TRUST (NHAVA-SHEVA)/ PORTS AT MUMBAI TO INDIA SECURITY PRESS, NASHIK ROAD & EMPTY CONTAINER RETURN BACK TO THOSE PLACES ON RATE CONTRACT BASIS . . Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf of ___________________ __________(Bidder) in order of preference given below. Order of Preference Name Specimen Signatures 1 2 Alternate representative Signatures of bidder or Officer authorized to sign the bid Documents on behalf of the bidder.

Note: 1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted to one, first preference will be allowed. Alternate representative will be permitted when regular representatives are not able to attend. 2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribed above is not recovered.