Zotero Workshop

Zotero [zoh-TAIR-oh] is a free, easy-to-use Firefox extension to help you collect, manage, and cite your research sources.

No more excuses!

Please watch this PowerPoint as as a full screen presentation.

Zotero WorkshopOpen the Zotero Interface in Firefox

If you installed correctly, just click here on Zotero to see the interface.Click on it again to minimize it.How to Spot Citation Information to Download Via URLRecognize URL Icons: Zotero will try to recognize the item in your current page.

Newspaper IconHow to Spot Citation Information to Download Via URLRecognize URL Icons: Zotero will try to recognize the item in your current page. Click on any of these icons to download the citation information.Book IconFor book information.Newspaper IconFor newspaper articles such as the New York Times.Article IconThis is for journal articlesyou can see this in PROQUEST, ABI Inform.Folder IconThis will show up when you have multiple items on your screen. Click and choose the items you want to save.

How to Spot Citation Information to Download Via ExportSome databases have no URL icon, but will have an Export Citation.Zotero also accepts the export type for ENDNOTE.

Try It Out!Find a book and download the bibliographical information at Amazon (make sure its not the Kindle edition):www.amazon.comFind an article and download the bibliographical information at JSTOR.http://library.uwest.edu/IntPaProxyJ.aspSearch in Worldcat and download the bibliographical information for several items from worldcat all at once.http://www.worldcat.org/Find a book (not an ejournal, link, etc) and download the bibliographical information for a book at the UWest library. Search for the book, and then it would be under Worldcat Resources : Endnote at the top right corner.http://lib.uwest.edu/

How to Enter Data ManuallyI want to cite webpage I am looking at right now! Click and done!

How to Enter Data ManuallyI want to cite webpage I am looking at right now AND add a NOTE to it at the same time.

1. Highlight the words you want to note.2. Right click on your selection and select Zotero Create Zotero Item and Note from Selection.8How to Enter Data Manually

You end up with :(1*) The citation information for the website. (2) A note attached to it.(3*) A snapshot of the webpage to use offline which you can later put stickie notes and highlight.* These are also automatically added if you click to add the website (see slide 7)How to Enter Data ManuallyMagic WandWill add via ISBN, PubMed ID and DOI:

How to Enter Data Manually For All Types of Items

1. Manual add2. What type of resource is it?3. Fill in the necessary fields for citing.

How to Clean Up Data1) Double click inside any field to clean up /correct / edit the text.2) You can right-click on the title text to get TRANSFORM to change the text to Title Case or Sentence case, depending on your citation style.Try It Out!Go to: http://googleblog.blogspot.com/2012/09/getting-americas-businesses-online.htmlAdd the bibliographical information AND a note by highlighting the following italic words at the beginning of the page and adding it to Zotero (right click). Clean up the fields:Change the ITEM TYPE to blog post, and move Official Google Blog from the TITLE to the BLOG TITLE.Make the TITLE in Title Case.Add the bibliographical information by ISBN:Brand Management 101: 101 Lessons from Real-World Marketing0470822295

Cite While You WriteInserting citation as you are writing. Open Microsoft Word (or which ever Word Processor you installed the plugin for)Firefox needs to be ON!If you installed correctly, theres a toolbarAdd-Ins for Zotero.Select your Citation Style here.

APA = American Psychological Association.MLA = Modern Language Association

Cite While You WriteInserting citation as you are writing. As you are writingPick the place whereyou placed the item.

Then pick the item.

Insert any details that you will need based on your citation style.To start citing a sentence, click on the first icon.

Start typing the title of the item you want to cite. (or click on Classic View)

Cite While You WriteInserting citation as you are writing. As you are writingTo change the citation to another item, just place your mouse and click inside the gray box.Click on the 1st icon. And there will be a pop-up confirming you want to replace the existing citation.

Cite While You WriteInserting citation as you are writing. When you are done writing, you need a bibliography or a reference list.Place your mouse cursor at the end of your document and click there.

Then click on the 3rd icon. Your bibliography should be set. It will only show items you have directly cited in your text.

Cite While You WriteMaking Manual Corrections: Do not do this unless you really must.These two icons are for making edits in the citations Zotero inserted into your document.

You can edit any text Zotero inserts in your document, but its not considered permanent where Zotero is concerned. Use these two icons to make edits that will be permanent. Use this sparingly. If it is something you can correct in Zotero itselflike a typo, do it in the Zotero interface in Firefoxso when you reuse the item, you wont run into the same mistake. Hit Refresh to fix the typo in your document.Cite While You WriteMaking Manual Corrections

Place your mouse and click inside the citation you want to edit.Click here to open the editor

Cite While You WriteMaking Manual CorrectionsClick on Show Editor

Edit inside the box. Note the warning. Click OK.Cite While You WriteMaking Manual Corrections

Click here to open the editor for thebibliography.

(You can add an item that you didnt directly cite in your text. Just select it and click on the green arrow pointing right.)Choose an item to edit bibliographyentry in the box below. Note the warning. Click OK.Cite While You WriteMaking Manual Corrections

This icon will break your documents connectionto Zotero. It will just be a normal document, refresh will not work, one-click bibliography will not work.

You do not have to break the connection if you are sending out the paper to someone else, they will see it normallyuse only if you have to (the other person has non-standard word processor) and use Save As so your original document still has the Zotero connection.Try It Out!Write a three sentences and insert 3 different citations for each.Generate the bibliography.Edit one of the in text citation.Edit one of the bibliography entries.Add an bibliographical entry for a different item that you didnt directly cite.Change the publishing date of one of the items you citedin Zotero. Go back to the Word document and hit Refresh.

Too Many Documents!How to Organize Your Documents in Zotero(Sub) CollectionsPut some items in folders. (All items are in the MY LIBRARY)

Right click and select NEW COLLECTION.

You can add more SUBCOLLECTIONS undereach collection.How to Organize Your DocumentsTagsLabels you attach to the items in Zotero. You can drag and drop items to existing tags on the left side.

How to Organize Your DocumentsRelatedItems you want to link to each other (no labels, no folders, free linked)

How to Organize Your DocumentsSearch Your Items (and save as a collection)If you want to search your PDF files at the same time, you have to manually install the PDF indexer.

How to Organize Your DocumentsSearch Your Items (and save as a collection)

Simple Search, results in the middle column.Advanced Search: Search ANY field, publisher, author, etc. and save your search.

How to Organize Your DocumentsSearch Your Items (and save as a collection)Advanced SearchSearch multiple criteria atthe same time (+).Save your search query,so all your future items will fall into the search if it matches your search.

REMOVING ITEMS!MY LIBRARYWhen you hit the delete button on your keyboard while you are in MY LIBRARY, it will permanently remove your item.

(Sub) CollectionsWhen you hit the delete button on your keyboard while you are in a (sub) collection, it will remove the item from your collection. However, you can still find it in MY LIBRARY (and under Unfiled)If you want to permanently remove it, right-click and select DELETE SELECTED ITEM FROM LIBRARY.

Try It Out!Create 2 Subcollections under MY LIBRARYName it Paper 1 & Paper 2Search for an item in MY LIBRARYPut it into Paper 2Tag it TestDrag another item from MY LIBRARY to the Test tag.Click on the Test tag while you are in MY LIBRARY, you should see two items. If you are in the Paper 2 collection, there should be only one article.

Sharing Your ResourcesCreate a Bibliography to send elsewhere.Select the items (hold the SHIFT key to select multiple items) OR the collection you want to create a bibliography for.Right-click and select Create a Bibliography It will ask you to choose a style. You can then create a RTF (word document), HTML (web document), your clipboard, or print the bibliography.

Sharing Your ResourcesCopy out your data with Export*Export your entire library.You can also export just a certain collection.After you export, to put it back into another Zotero application, use import. It will not override your existing documentsit will be imported as its own collection.*This will only copy out your data, if you export to another computer and try to work on your document there, the Zotero connection from your document breaks as it expects the original data, not the copy.

For restorable backup, check: http://www.zotero.org/support/zotero_data#backing_up_your_zotero_library to see alternatives more suited for your situation. Check the later slides for Syncing across computers.

Sharing Your ResourcesGenerate a single page report from a collection.Select a collection or subcollection.Click on Generate Report.

You will get a report of all the citation fields, notes, tags, attachments, etc.

Sharing Your ResourcesSync with Your Zotero AccountWorking with multiple computers or use periodically as backup.Click on Preferences.You will need to create an account at Zotero.org if you do not have one. For storage of citation information, its free.Files such as PDF, Snapshots, and other attachments are free up to 100MB.

Sharing Your ResourcesUsing Zotero based only on the data from your USB drive. Go to Preferences.Use CUSTOM and point to your USB drive. Firefox will need to restart.Go to Advanced.Try It Out!Generate a bibliography from all the items in MY LIBRARY.Use APA Style, Copy to Clipboard, and paste it to a MS Word document.Use MLA Style, Copy to Clipboard, and paste it to a MSWord document.Generate a report from your Paper 2 subcollection.Export MY LIBRARY to the desktop.Import it, name it as My Other Collection.

How to Add Additional Information to Your CitationNotes, Snapshot, Link, FileMake sure you have selected the item that you want to attach a note, snapshot, link, or file first.

Note: You can write an note to attach to an item or a standalone one (not associated with an item). The (+) sign indicates there are notes, snapshots, links, or files attached to the item. Click on it to see them.Snapshot: Saves a picture of the current web page, viewable offline, can put a stickie note or highlight the text.Attach Link: Attaches a link to the current webpage. Attach Stored: Physically attach any type of file, Excel, PDF, etc. to Zotero.Attach Link to File: Point to a files location on your computer.Select the item

Annotating SnapshotsClick on a snapshop. Go to VIEW SNAPSHOT.You should see an extra toolbar come up and the URL says its from Zoteros program.

Annotating Snapshots3rd icon will turn on the highlighter. Click on it and start highlighting any text in the page. 4th icon will un-highlightselect any text you highlighted to un-highlight.Click on the first icon to add a yellow stickie note inside your snapshot. The 2nd icon will minimize and maximize all notes.

Click inside the yellow box and start typing.The square will delete the note. The arrow will move the note, the quote box will minimize the note.

How to Create a TimlineCreate a Timeline of your resources. This visually tells you how recent the items in your collection was published.Select the collection you wish to create a timeline for.Cogwheel Create Time LineYou can click on a spot and scrollto see left and right of the timeline. A small | on the timeline indicatesan entry from your collection.Zotero: Not Perfect!Do not throw your style books away! Zotero is NOT perfect, always review and double check your citation and bibliography.

UWest Library: Citation Style Guide Books:APA: http://library.uwest.edu/booksub.asp?OCLCNo=46642003MLA: http://library.uwest.edu/booksub.asp?OCLCNo=276228865CHICAGO: http://library.uwest.edu/booksub.asp?OCLCNo=51553085

Citation Reference Links for APA, MLA, CHICAGO, etc.:http://library.uwest.edu/subCategory.asp?sub=Citation