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“You can do it!”. Effective Governance that Addresses Accreditation Deficiencies (aka Getting Off Probation). Facilitators. Curriculum and SLO Committee: Sue Granger-Dickson, Bakersfield College Gary Williams, Crafton Hills College Lesley Kawaguchi, Santa Monica College, chair. Presenters. - PowerPoint PPT Presentation
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“You can do it!”
Effective Governance that Addresses Accreditation
Deficiencies
(aka Getting Off Probation)
Facilitators
Curriculum and SLO Committee:Sue Granger-Dickson, Bakersfield College
Gary Williams, Crafton Hills College
Lesley Kawaguchi, Santa Monica College, chair
Presenters
Maggie Taylor, Fresno City College
Allison Merzon, Cuesta College
Yolanda Bellisimo, College of Marin
Breakout Focus
When was your self-study conducted and when were your visitations?What were the areas of deficiency that resulted in probation or warning?How did you organize or what was done to address the deficiencies?What did you and your college learn and what improvements in your process resulted?
Fresno City College
Self-Study and Visit #1
October 2005 Application
Site visit October 25-27, 2005
Warning – Jan. 31, 2006
Participatory governance processProgram ReviewPlanning process, that includes budgeting, program review, technology/distance education, and human resources planningDeficiencies in Library CollectionsStrategic planSome were recommendations from previous visit
Progress Report
Due October 15, 2006
Site visit, October 31, 2006
Warning – January 31, 2007
Continue to work on:Participatory governance
Program Review
Planning
Strategic plan
Met Deficiencies in Library Collections
Progress Report
Due March 15, 2007
Site visit April 17, 2007
Removed from Warning – June 29, 2007
Continue to work on:Participatory governance
Human resources planning
Strategic plan
Met:Program Review
Three areas of the planning process
Progress Report
Due October 15, 2007
No site visit
January 31, 2008 – ACCJC accepted report
Midterm report – October 15, 2008
Addressing the deficiencies:
Administration supportConsultants hired for strategic planRevised Program Review processCollege-wide committees have all constituent groupsCollege Governance CouncilCollege representation on District’s facilities and strategic planning committees
What did you learn?
Accreditation is continuous, not every 6 yearsPlanning should be continuous, with input from all constituent groupsCollege processes continue even while preparing progress reports and site visits.Importance of Program Review to planning and budgetWalk the talk
The Politics of Accreditation—when three forces collide!
The college
ACCJC
The Department of Education
Self-study and visits
Midterm Report 2005 – visit 2006
Midterm Report 2006 – visit 2007
Placed on Warning Status – January 2008
Progress Report 2008/Visit – March 2008
Taken off Warning Status – April 2008
Site visit – Fall 2008STATUS PENDING
Deficiencies?
Program Plan and Review Processes were not sufficiently linked with budgeting processes
Failure to meet Eligibility Requirement-Administrative Capacity (too many interims)
Addressing the deficiencies
Program Plan and Review Processes – Budgets
Organization:Worked through existing channels (Planning and Budget, Accreditation Steering Committee, Academic Senate)
Addressing deficiencies
Addressed deficiencies:Evaluated current college practices and ACCJC concerns
Developed college planning and budgeting calendar
Detailed Cyclical planning and allocation models (example)
Addressing deficiencies
Developed and began implementing program and college level planning processes
Annual Program Plans (APPW) – KEY (example)Comprehensive PlansBoard GoalsUnit/Cluster PlansPrioritization ProcessesCategorical FundsReporting/Informing Lines – Complete the Cycle
Addressing deficiencies
Administrative CapacityHired new administration
What did you learn?
ACCJC warnings get the district’s attention and create motivation for change
Bad press; student fearThe development of processes and their actual implementation are two different thingsTheoretical transparency of budget allocation tied with planningACCJC does not care about shared governance!
College of Marin
Self-study and visit
Self-study2004-2005
Visits2005
2006
2007
2008
Deficiencies
Warning:Governance, accounting/fiscal, planning, program review
Probation:Program Review
What did you learn?
Student “houses” or pathways explains what we learned and how we have used this to prepare for our next self-study
What’s improved?
We are so far ahead of the game this time!
Conclusions
Common themes
Common issues
You can do it!