Xyz Legal Firm

8/8/2019 Xyz Legal Firm

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XYZ LEGAL FIRM

SMOKING POLICYPREPARED BY

GROUP MEMBERS DING TIEW WONG - 804619

ZANUDDIN HUSSIN - 804624

M RAMAN A/L MARAN - 800374

AMIR HEBERD ABDULLAH - 803368

MOHAMAD SOHAIMI MAN - 803377


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INTRODUCTION

There are over 4000 chemicals in tobaccosmoke.

Tobacco smoke contains around 43

carcinogenic (cancer-causing) substances.


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Costs of Smoking

Source: Smoking Deaths by Disease Group: Australia 1996.. CCSA..

The investigators estimate worldwide that 4.8 million deaths in 2000 wereattributable to smoking, with a similar toll in both developed and less-

developed countries


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The Facts (including Usage & Costs)

The 1992 Surgeon General's Report estimates that the total lifetime excessmedical care costs for smokers exceed those for nonsmokers by $501billion.

Tobacco smoke contains over 4,000 chemical compounds including 43different carcinogenic substances.

Each year about 3,000 nonsmoking adults die of lung cancer as a result ofbreathing the smoke of other's cigarettes. A non-smoker married to asmoker has a 30% greater risk of developing lung cancer than the spouseof a non-smoker.

The total smoking-attributable costs for Texans age 35 or older is$4,135,322,468.

Eighty-five percent of adolescent smokers who buy their own cigarettesusually buy Marlboro, Newport or Camel cigarettes, the most heavilymarketed brands.


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Maternal smoking is responsible for 35% of all SIDS deaths in the U. S.

Smoking during pregnancy triples the risk of SIDS.

Fires from cigarettes cause 25,000 deaths each year in the U. S.

In 1999, 65% of all secondary students reported having used some type oftobacco product during their lifetime.

Nicotine taken in by cigarette smoking takes only seconds to reach the brainbut has a direct effect on the body for up to 30 minutes.

Eighty percent of lung cancer is caused by smoking.

One in 5 deaths in the U.S. results from the use of tobacco

Each year, smoking claims 400,000 lives in the U.S.

Forty-eight million (24.7%) of adults age 18 and older currently smoke in theU.S. (27.6% of men and 22.1% of women).

There was a 16% increase in smoking among high school seniors betwenn1996 and 1999.

The Facts


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PRINCIPLES OF THE POLICYXYZ LEGAL FIRM

This policy is intended to: Protect everyone against the effects of second hand

smoke (passive smokers)

Promote healthy working environment. To comply OSHA,1994 and indoor air quality code ofpractice (DOSH, 2005).

Support those people who would has to stop smokingwithin 6 months.

Recruitment of non-smokers as an employees Develop provision for smokers and non-smokers rightto be adhered

Determine actions for non compliances of thesepolicy.


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POLICY DEVELOPMENT

General principles

Under the OSHA, 1994 employees have

duties to take reasonable care for thehealth and safety of themselves andothers and to cooperate with the employeras far as is necessary to enable the

employer to comply with the requirementsof the OSHA 1994.


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The management ofhealth and

safety at wo

rk

This smoking policy seeks to guarantee allemployees the right to work in air free

of tobacco smoke. All premises will bedesignated smoke-free from 1st June 2009

with adequate signage to inform employees and

visitors of the smoke-free status of the building (within office environment).


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Common areas

Smoking is not permitted in the following areas: lifts

corridors

stairways

restaurant/canteen

rest rooms

meeting rooms

toilets

reception areas

entrances

car parks

any part of work environment with HVAC system.


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Work areas

Smoking is not permitted in any work

area.This applies to all offices and workareas, whether occupied by one person, orshared by two or more.


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Policy on smoking and rest

are

as Under the Workplace (Health, Safety and Welfare) Regulations Northern Ireland) 1993, if staff

restrooms are provided appropriate measures must be taken for the protection of non-smokersagainst discomfort caused by tobacco smoke.

This means that where there is a single rest area, it will be non-smoking. Any provision forsmokers on the employers premises (indoors or out of doors) is a matter for local negotiation. Asa minimum any such provision must be entirely separated from non-smokers, and must pose norisk to their health. It should be

remembered that ventilation and air filtration systems may be either only partially effective as aprotection against secondhand smoke, or, if poorly maintained or installed, of little or no benefit atall.

Legislation &Guidelines in Relation To ETS in Malaysia OSHA, 1994 Sec 15 . employer to provide safe workplace to

employee.

IndoorAirQuality Code ofPractice (DOSH,2005 ) Food Act 1983. Tobacco Products Control Regulation ( 2004 )


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Unions/health and safety

repre

sentativ

es

This policy has been devised in full

consultation with all of those employeeswho are concerned with health and safetyin this workplace. It enjoys the support ofthe relevant representatives.


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Informing staff of the policy

The employer has informed staff 90 days

in advance and will provide all members ofstaff with a copy of this policy upon theirrequest.


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Visitors and temporary staff

Visitors and temporary staff are expected toabide by the terms of this policy.

The following arrangements have been made forinforming them of its existence: The receptionist or other person greeting visitors or

temporary staff will inform the person of the policy.

Job advertisements, job descriptions and interviewswill include reference to this policy. On theirappointment, all new staff members will be given acopy of this policy.


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Help for those who smoke

This policy recognizes that passive smoking adverselyaffects the health of all employees. It is not concernedwith whether anyone smokes, but where they smoke,

and the effect that this has on non-smoking colleagues.However, it is recognized that the smoking policy willimpact on smokers working lives. In an effort to helpindividuals adjust to this change, the following help isbeing provided:

up to five hours off to attend any course that will help smokers toquit

smoking cessation support provided by government clinic


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Enforcement of the policy

Breaches of this policy will be subject to thenormal disciplinary procedures as follows:

Verbal warning

Official/Written warning

Fine

Refer to smoking cessation support program

Reduce benefit (i.e. insurance claim, loan,

allowances)

Enforcement as part of the recruitment policy

- Key point in performance appraisal.


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Implementation, monitoring and

review

Responsibility for implementing and monitoringthis policy rests with senior managers. Twelveweeks notice will be given of the introduction of

this policy. Monitoring this policy will be carriedout at three, six and twelve months following itsimplementation.

A formal review of the policy will be conducted

after eighteen months. Unions and health andsafety representatives will be consulted over theresults of the monitoring and review.


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Changes to the policy

Twelve weeks notice will be given of anychanges made to the policy. Trade unionsand health and safety representatives willbe consulted in good time about anyproposed changes.


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Communication and enforcement of

workplace smoking policies

Policy communication

Before considering policy enforcement, it isnecessary to consider how policies arecommunicated to employees, verbalcommunication, signs and posters . Othermethods of communication used includedstaff handbooks, company inductions andother written forms of communication.


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THE POLICY POLICY

The XYZ Legal Firm is dedicated to providing a healthy, comfortable, productive, andequitable work environment considering the diverse make up and vast array of municipalservices/facilities.

NO SMOKING signs are posted at all building entrances and throughout the buildings. Smoking shall be outside and away from all public entrances to maintain positive

perception and consideration of non-smokers. All breaks shall be at the discretion of the employees immediate supervisor. Accountability

for the management of breaks shall be the responsibility of the employee, supervisor, and

respective department director. Employees who would like to take the opportunity to quit smoking are invited to participatein smoking cessation program currently offered by the City through the Employee

Assistance Program (EAP). The success of this policy will depend upon the thoughtfulness, consideration and

cooperation of all employees, who share in the responsibility for adhering to and enforcingthis policy. Any problems should be brought to the attention of the appropriate supervisorand handled through the normal chain of command. Employees who violate this policy will

be subject to the same disciplinary actions. It shall be the responsibility of the Human Resources Department to distribute theWorkplace Smoking Policy, including any updates/amendments to all employees.

Sign : CEO XYZ Firm Date: 1 June 2009


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THANK YOU

Documents

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