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3rd Global Network Conference on ResourceEfficient and Cleaner Production(RECP)
“Putting decoupling into action: moving to scale”Knowlwledge Management System
2 to 6 September 2013Montreux, Switzerland
Slide 2
On October 19th 2011 in Nairobi Kenya the global network for the Resource Efficient and Cleaner Production (RECPnet) was formally establised. A charter was approved in which the newly established RECPnetwork determined the following main functions to be implemented • Innovation and Knowledge Management• Capacity building• Advocacy• Quality assurance and branding. In this perspective and in line with UNIDO's holistic and sectoral Cleaner Production strategy, this project aims at increasing the positive economic, environmental and social impact of the existing and potential new UNIDO Cleaner Production Centres (NCPCs) on their industries by establishing a Global Knowledge Management platform for the RECPnet.
GENERAL BACKGROUND OF THE KMS PROJECT
Slide 3
THE KM SYSTEM HAS TO SERVE THE PURPOSE OF THE GENERAL OBJECTIVES
• To enable and contribute to the effective and efficient development, application, adaptation and replication of RECP concepts, methods, policies, practices and technologies
• To facilitate effective collaboration and the transfer of RECP-relevant knowledge, experiences and technologies
Slide 4
BENEFITS FOR PARTICIPATING MEMBERS
• training kits, material and documents developed by UNIDO and National CP Centers and programs,
• support in know-how and experience (best practices, lessons learned, etc.),
• information on experts and organizations in the region and worldwide
• regional trainings and workshops on the use of the KMS System• data base of experts, regional or international, best practices and
EST suppliers• support in communication and promotion of joint projects• Branding of the RECPnet,
Slide 5
REGIONAL NETWORKS OF THE KMS FOR THE RECPNET
A global KMS methodology and platform with five regional sub networks of the RECPNet was established. The project will be implemented within a timeframe of 24 months and conclud in June 2014. The five regional networks of the global KMS have been defined during the formal launch of the RECPNet in Nairobi on October 19, 2011:
• Arab Region• Latin America• Africa• Eastern Europe Caucasus and Central Asia• Asia and Pacific
The final platform has been developed in a completely scalable manner, in order to allow the incorporation of new regions, countries, sectors, topics, and respond in this way to new future requirements, which may arise with the global partners.
Slide 6
IMPLEMENTATION STEPS FOR GLOBAL KMS: WHAT HAS BEEN IMPLEMENTED SO FAREach region has its own regional KMS developed which are connected through one global database.
1. Arab network was launched in November 2012
2. Migration and incorporation of the data from CPLatinNet took place according to the new network structure. February 2013
3. African network was launched in Pretoria in March 2013
4. EECCA network was launched in Vienna April 2013
5. Asian Pacific network was launched in Hanoi April 16th 2013
Now the implementation of the management structure of the Global KM network takes place (2013-2014)• Regional Administrator for each region,• KM resource person for each county
Slide 7
DETAILED WORK STRUCTURE: ROLE OF THE DIFFERENT STAKEHOLDERS
Slide 8
THE GENERAL STRUCTURE OF THE KMS PLATFORM FOLLOWS A THREE DIMENSIONAL APPROACH
The Data Base and work structure of the Global KMS includes a tridimensional and matrix oriented approach as it has been defined in the final meetings in Vienna.
• 5 regions (Arabnet, Latinamerica, Eastern Europe and Central Asia, Africa, Asia)• Min. 10 sectors (according to International Standard Industrial Classification of
All Economic Activities “ISIC”). There can be more then 10 sectors in each subregion according to regional needs.
• 25 thematic topics (with four main categories /modules: Resources, Applications, Incentives, and Innovation, each of them with subcategories, as shown in the following chart).
Slide 9
USER PROFILES DEFINDED
Knowledge Contributors:
Editors
Contributors
Knowledge Users:
Users
Guests/Visitor May review, suggest and comment
the existing resources
Central Work Function for the KMS as they use the system actively and
share resources
Are certified by RECP and Member Institutions
Slide 11
LIVING DOCUMENTS: A CENTRAL SPACE FOR SHARED RECP WORK
Editor has access to create Living Documents, invite participants, edit and publish the finished documentThe invited users may review the versions and edit the Living Document
Slide 12
LIVING DOCUMENT: WE HAVE THE FIRST LIVING DOCUMENT ELABORATED WITH THE KMS SYSTEM
Branko Dunjic
Slide 13
EECCA REGION HAS COMPLETED THE FIRST LIVING DOCUMENT OF THE RECPNET NETWORK-1
EECCA net has finished their Living document entitled:
SURVEY ON LOW CARBON CLIMATE RESILIENT PRODUCTION SUSTAINABLE TOURISM AND SOUND CHEMICALS MANAGEMENT IN ECA REGION.
This was achieved with the collaboration of over 20 EECCAnet users
Slide 14
EECCA REGION HAS COMPLETED THE FIRST LIVING DOCUMENT OF THE RECPNET NETWORK-2
The construction of this document took a lot of commitment and organization. Making schedules to work on the document and direct communication between contributors are just some of the positive outcomes of the experience. It took the EECCA net users 14 versions to finish the document. 4 people in collaboration with others, edited versions.
Slide 15
The living document was done using the tools provided in the platform. This allowed fort he document to have structure and form, even when utlizing charts and graphics.
EECCA REGION HAS COMPLETED THE FIRST LIVING DOCUMENT OF THE RECPNET NETWORK-3
Slide 16
The final verison of the document is available as a downloadable PDF for members of the net.
EECCA REGION HAS COMPLETED THE FIRST LIVING DOCUMENT OF THE RECPNET NETWORK-4
Slide 17
• As editiing of living document was part of testing phase of KMS here are some remarks and suggestions for improvement:
• Main remark-need for better formatting in the editor. • An “alert” to personal e-mail should be created in order to notify participants
about the changes in the document• Link to personal e-mails should be made, as lot of mails from administrator to
mails within KMS stayed unread (probably beacuse users are still not using KMS on a daily basis)
• In the text editor, “Import” function could be added, if possible. Present text editor doesn’t allow this function.
• Most of people use “MS Word” as text editor, therefore, it should be good to allow better exchange between text editor in KMS and Word (Excel).
• Pictures must be inserted separately, cannot be inserted with the Word text, but once one is familiar with that, it works nicely
EECCA REGION HAS COMPLETED THE FIRST LIVING DOCUMENT OF THE RECPNET NETWORK-5
Slide 18
EECCA REGION HAS COMPLETED THE FIRST LIVING DOCUMENT OF THE RECPNET NETWORK-6
• CONCLUSIONS• Living document feature allows efficient collaboration on common document (i.e.
Project proposal!)• It requires basic planning from the one who is in charge of coordination • After this first living document it is much clearer how to use most of it.• Opinion of users: improve formatting and create customized alerts (not only for
living document feature, but for all activity on KMS).• Special thanks to Vojislavka Satric and Mariana Assenova
Slide 19
GLOBAL KMS: STAGE OF THE PROCESS
What are the results of the ongoing activities and implemented solutions?
How and under which structure will the global KMS for RECPnet work?
How do you reach out to all stakeholders?
What does the network require in order to meet its objectives? 1
Need analysis
2 Development of
prototpye
3 Awareness,
training
4 Impact measurement
and permanentadjustments
Regional Meetings in Tunisia, June 2011Nairobi, Oct 2011
Global Meetings in Vienna, November 2012Launch of Arabnetwork
Regional Meetings in Pretoria, Vienna and Hanoi March / April 2013. Peru June 2013Going online: Annual Meeting Montreux Sept. 2013
Slide 20
MEMBERS OF THE NET: CURRENTLY THERE ARE 54 MEMBER INSTITUTIONS REGISTERED ON THE KMS PLATFORM IN 48 COUNTRIES
Region Type of member Number of members
Africa region Regular members 4
Observer members 2
Arab region Regular members 4
Observer members 1
Asia and Pacific region Regular members 7
Observer members 4
EECCA region Regular members 7
Observer members 6
Associate members 2
LAC region Regular members 9
Observer members 2
Slide 21
ACTIVITY IN THE PLATFORM: FIRST USERS HAVE BEEN GRANTED ACCESS
Africa net 36 users
Arab net 21 users
Asia and Pacific net 20 users
EECCA net 46 users
LAC net 81 users
The first step for every region was to register first test users that are the ones sharing most of the knowledge. At the moment, the platform shows the following data regarding the users
This gives a total of 204 active users who work on the platform on a daily basis.
African
et
Arabnet
Asia/P
acificn
et
EECCAnet
Latinnet
0102030405060708090
3621 20
46
81
Slide 22
ACTIVITY IN THE PLATFORM: FIRST DOCUMENTS HAVE BEEN UPLOADED BY THE MEMBERS OF THE RECPNETWORK
Africa net 3 documents
Arab net 193 documents
Asia and Pacific net 3 documents
EECCA net 26 documents
LAC net 247 documents
At this moment, there are 472 documents already available in the platform.
Africanet Arabnet Asia/Pacificnet
EECCAnet Latinnet0
50
100
150
200
250
300
3
193
326
247
Slide 23
PROJECT ROLL-OUTThe following timeline has been defined by UNIDO with the order in which every part of the program has to be implemented. Evidently, the given deadlines will depend on regional and local priorities, but will maintain the same periods and sequences.
Sep 2012
Nov 2012
Mar 2013
April 2013
Jun 2013
Sept 2013
Jun 2014
Launch of Arab KMS
Migration of LatAm KMS
Africa KMSEastern
Europe / Asia KMS
Arab/Latin KMS
GlobalKMS
Annual meeting Switzerland
Slide 24
USING THE NET
To access the platform please follow these steps:
1. Open your browser and enter: www.recpnet.org
2. Select a region of your preference
3. Entre the following data:
Username: [email protected] Password: testuser
Slide 25
THE PLATFORM IS ONLINE (WWW.RECPNET.ORG) SO PLEASE CONTRIBUTE
…..THE TEAM IS WAITING FOR YOUR FEEDBACK
Slide 26
THANK YOU AND WELCOME TO THE KNOWLEDGE MANAGEMENT
SYSTEM OF THE RECPNET
