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Ocean Freight EDI Guide
[CUSTOMER LOGO] - Shipco / WorldWide Alliance
2 WWA EDI Guide
Table of Contents
INFORMATION TECHNOLOGY (IT) CAPABILITIES:.........................................3ELECTRONIC DATA INTERCHANGE (EDI):....................................................................................................4SAILING SCHEDULE:....................................................................................................................................5
1. EDI.................................................................................................................................................52. Webservice...................................................................................................................................63. Sailingschedule Links....................................................................................................................6
BOOKING REQUEST / CONFIRMATION:......................................................................................................7B/L INSTRUCTION:......................................................................................................................................8SHIPMENT STATUS:.....................................................................................................................................9
1. EDI.................................................................................................................................................92. Webservice...................................................................................................................................9Transshipment Milestones..............................................................................................................10Carrier Milestones..........................................................................................................................10List of WWA Status Codes:..............................................................................................................10List of Shipco Status Codes:............................................................................................................11List of Carrier Milestones:...............................................................................................................13
RATES:.......................................................................................................................................................161. Webservice.................................................................................................................................162. EDI...............................................................................................................................................16
INVOICE:...................................................................................................................................................171. EDI...............................................................................................................................................172. Integration via Third Party vendors:...........................................................................................17
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INFORMATION TECHNOLOGY (IT) CAPABILITIES:The WorldWide Alliance (referred to herein as WWA) places a high value on its ability to offer clients not only a comprehensive package of online, E-Commerce tools but also the ability to provide full system-to-system integration. In short, WWA has a strong commitment to deliver ‘best-in-class’ E-Commerce and EDI solutions.
Our integration solutions are truly customized – based on business processes rather than traditionally being driven by IT processes. WWA has extensive experience and a proven track record in tailor-making integration processes for customers and feel we have the capability to truly match CUSTOMER’s exacting requirements. We also feel strongly about allowing our customers to decide how they integrate with us and offer a ‘mix-and-match’ of web-based and EDI products, which is unique to WWA.
WWA operates within a strong agile development culture with focus on process excellence at our Development and Resource Center in Pune, India. Our IT servers are located in an enterprise grade global data center which is SAS 70 level II certified. WWA use only Tier 1 vendors such as HP, EMC, VMware, Oracle, Red Hat and Microsoft. We offer truly global applications and global data management, in addition to some very country-specific applications (eg, online Import Invoice Approval System – a tool which is beneficial primarily in the US import market since, traditionally, credit on import shipments is not industry-standard in the US.)
Our E-Commerce Director (responsible for both EDI and Online products), Kasper Johansen, is located in our corporate headquarters in Chatham, NJ. Kasper’s role is to act as a liaison between WWA’s IT team (business analysts, programmers, support team, etc), CUSTOMER’s product personnel and CUSTOMER’s IT team. This is of course a key role specifically in the realms of EDI / Webservice integration. As well as having detailed knowledge of IT requirements in this respect, Kasper has a sound background in the operations aspect of WWA in particular and the industry in general. Kasper would be the primary IT Contact for CUSTOMER.
In addition, Eric DSouza, who heads our Integration team will participate in any meetings, communications, etc. and will be an integral part of the entire integration process.
On a general level, in regard to WWA’s website and specifically in terms of our E-Commerce tools, we have dedicated regional Support Teams who handle all questions, issues, etc. regarding our online products.
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ELECTRONIC DATA INTERCHANGE (EDI):WWA has extensive experience in EDI with a wide range of customers. We currently offer integration for the following processes via EDI and / or Webservice:
Sailing Schedules
Bookings
Bills of Lading (Shipping instructions)
Tracking Milestones (Shipment Status)
Rates
Invoice
The above modules can be transmitted in XML format via FTP or can be integrated in XML format via Webservice. Below are links for our detailed Message Implementation Guides (MIG) for all of the above (both EDI and via Web Service):
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SAILING SCHEDULE:WWA actively collects / receives schedules for any number of port pairs. This way we host services to almost every corner of the world. Sailing schedules are actively fed into the system by WWA members providing global schedule options to our customers.
CUSTOMER will have the below options to get WWA’s sailing schedules:
1. EDIBased on the customer’s specific requirements WWA can provide a dump of our global sailing schedule or limit the data to only the requested schedules/services. Once the initial data is in place WWA will typically only distribute updates to the global schedule to keep the file size manageable. Listed below are the types of options WWA provides along with links to our guides and documentation:
XML Schema: http://www.wwalliance.com/wiki/images/c/c6/WWA_Sailing_Schedule_version_1.0.9.xsd
Additional Information: http://www.wwalliance.com/wiki/index.php/Sailing_Schedule,_XML_formatted#Description_of_Sailing_Schedule_XML_formatted
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2. WebserviceCustomers can obtain WWA’s schedule data using Webservice calls. Complete Integration related details can be accessed using the below link:
http://www.wwalliance.com/wiki/index.php/Web_Services#Sailing_Schedule
3. Sailingschedule LinksCustomized Schedule links can be created for CUSTOMER based on their specific schedule requirements.
http://www.wwalliance.com/wiki/index.php/Customized_Sailing_Schedule_links
Below is a sample request for customer’s own customized schedule with company theme and logo.
Sample: http://sailingschedule.com/ecommerce/sch/schedules.php?cMasterconstraintID=8076019213cec2d975970c0bbeaabd17
Required Details:
Company Logo
Origin / Destinations
Requests for schedule links should be sent to [email protected]
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BOOKING REQUEST / CONFIRMATION:CUSTOMER can integrate with WWA for sending their booking requests and receiving booking confirmations via EDI. Please see the below links for details.
Booking RequestXML Schema: http://www.wwalliance.com/wiki/images/b/bd/WWA_Booking_Request_version_1.1.0.xsdAdditional Information: http://www.wwalliance.com/wiki/index.php/Booking_Request/Confirmation,_XML_formatted.#Description_of_Booking_Request_XML_.28version_1.1.0.29
Booking ConfirmationSchema: http://www.wwalliance.com/wiki/images/2/2f/WWA_Booking_Confirmation_version_1.0.8.xsdAdditional Information: http://www.wwalliance.com/wiki/index.php/Booking_Request/Confirmation,_XML_formatted.#Description_of_Booking_Confirmation_XML
In addition, CUSTOMER has the option of submitting EDI Bookings via CargoWise One directly.
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http://www.wwalliance.com/wiki/index.php/Booking_Request/Confirmation_via_CargoWise
CUSTOMER also has the option to submit EDI Bookings via INTTRA on WWA.http://www.wwalliance.com/wiki/index.php/Booking_Request/Confirmation_via_INTTRA
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B/L INSTRUCTION:Customers can submit B/L Instructions to WWA members via EDI as per the below process flow.
Please find below the MIG links for EDI BL Instructions:
BL Instructions Schema: http://www.wwalliance.com/wiki/index.php/File:WWA_Bl_instructions_version_1.1.1.xsd
BL Instructions Documentation Data: http://www.wwalliance.com/wiki/index.php/Bl/shipping_instructions#Description_of_Bl.2FShipping_Instructions_XML
Additional Data: http://www.wwalliance.com/wiki/index.php/Bl/shipping_instructions
Customers have the option of submitting EDI BL Instructions via CargoWise One directly.http://www.wwalliance.com/wiki/index.php/Bl/shipping_instructions_via_Cargo-Wise
Customers also have the option of submitting EDI BL Instructions via INTTRA:http://www.wwalliance.com/wiki/index.php/Bl/shipping_instructions_via_Inttra
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SHIPMENT STATUS:
1. EDIWWA can provide customized milestones to our customers based on their request. WWA also has the capability to provide Carrier milestones from portals such as INTTRA / GTNEXUS / Cargosmart
Below links have all details pertaining to the milestones integration.
Schema: http://www.wwalliance.com/wiki/images/0/05/WWA_Shipment_Status_version_1.0.0.xsd
Additional Information: http://www.wwalliance.com/wiki/index.php/Shipment_Status,_XML_formatted._(Customer)#Description_of_Shipment_Status_XML_.28version_1.0.0.29
Status Codes Description: http://www.wwalliance.com/wiki/index.php/Shipment_Status,_XML_formatted._(WWA_Member)#Description_of_Status_Codes
2. WebserviceSimilar to sailing schedules customers can connect with WWA for getting the required milestones.
Complete Integration related details can be found on the below link.
http://www.wwalliance.com/wiki/index.php/Web_Services#Shipment_Status
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Transshipment Milestones WWA also provides Transshipment milestones. Please see the below links for details
Schema: http://www.wwalliance.com/wiki/images/0/05/WWA_Shipment_Status_version_1.0.0.xsd
Additional Information: http://www.wwalliance.com/wiki/index.php/Transshipment_Shipment_Status,_XML_formatted._(WWA_Member)#Description_of_Transshipment_Shipment_Status_XML
Carrier MilestonesWWA is integrated with portals such as INTTRA / GTN / CARGOSMART to provide its customers with carrier milestone files. Please see the below link for details
Schema: http://www.wwalliance.com/wiki/index.php/File:WWA_Shipment_Status_version_1.1.0.xsd
Additional Information: http://www.wwalliance.com/wiki/index.php/Carrier_Status,_XML_formatted#Description_of_Carrier_Status_XML_.28version_1.0.0.29
List of WWA Status Codes:
Status Code Status Name
10 Booking Confirmed
11 Booking Cancelled
12 Booking Updated
13 Booking Rejected
20 Received In Warehouse
21 Received In Warehouse With Discrepancy
30 Container Loaded And Sealed
31 Customers Own Container Loaded and Sealed
40 Confirmed On Board
50 Bill Of Lading Printed
51 Arrived at Transshipment port
52 Container Loaded and Sealed Transshipment port
53 Confirmed on Board Transshipment port
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60 Arrival Notice Issued
61 Arrival at CFS
62 Container Devanned at CFS
70 Freight Available
80 Freight Picked up/Delivered
List of Shipco Status Codes:
Below milestones are only provided by Shipco and are US and Canada specific:
Status Code Status Name
5 Preliminary Booking Created
10 Export Invoice Issued
11 Export Invoice Re-issued
12 Export Invoice Cancelled
15 Quote Confirmed
20 Received In Warehouse
21 Customers Own Container Loaded And Sealed
22 Container Loaded And Sealed
23 Confirmed On Board
24 Warehouse Transfer
25 Preliminary Bill Of Lading Printed
26 Bill Of Lading Printed
27 Ready For Pickup
28 Master Bill Of Lading Printed
29 Intermodal Container Loaded And Sealed
30 Booking Confirmed
32 Booking Updated
34 Vessel Change
35 Container Roll/Delay
36 Trucking Instructions Issued
37 Booking Cancelled
39 Received In Warehouse With Discrepancy
40 Arrival Notice Issued
41 Freight Released
42 Pickup Instructions Issued
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43 Arrived At Inland CFS
44 Picked Up By Customer
45 Picked Up For Delivery
46 Delivered
47 In Transit To Inland CFS
48 Devanned At Deconsolidation CFS
60 Preliminary Arrival Notice Issued
61 Arrival Notice Issued
62 Updated Arrival Notice Issued
63 Arrival Notice Cancelled
70 Preliminary Additional Invoice Printed
71 Additional Invoice Printed
72 Updated Additional Invoice
73 Additional Invoice Cancelled
80 Agricultural Exam
81 Commercial Exam
82 Gateway CFS Availability
83 Security Exam
84 X-Ray Exam
85 US Coast Guard Hold
110 Arrived At deconsolidation CFS
120 Available at deconsolidation CFS
130 Customs Clearance on File
135 Outgoing IT Number Assigned
137 IT Validated
140 In Transit To Inland CFS
150 Arrived At Destination CFS
160 Picked Up from Warehouse
170 Customs
171 Arrived at Terminal Location
172 Pick Up Date
173 Damaged
174 Short
175 Tendered
176 Loading
177 Loaded to Go
178 Outbound
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179 Estimated Arrival
180 Interlined
181 Service Date
182 Delay Service
183 Spotted
184 Weather Delay
185 Attempted
186 Refused by Consignee
187 Reconsignment
188 Returned to Shipper
189 Delivered Clear
200 Est. Delivery
201 Est. Pickup
205 Booking Received By Trucker
207 Appointment Set
210 Cargo Delivered
211 Call For Appointment
213 Cargo Picked Up
218 Appointment Rescheduled
227 Out For Delivery
300 Invoice Pending Approval
301 Invoice Approved
302 Invoice Paid
303 Invoice Reject
304 Invoice TechnicalReject
305 Invoice BusinessDisputed
List of Carrier Milestones:
Status Code Status Name
802 Empty outgate at place of receipt
800 Empty outgate from ocean terminal at port of loading
807 Full ingate at place of receipt
826 Full container received at place of receipt
817 Loaded on rail
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819 Rail departed
818 Rail arrival at destination inter-modal ramp
805 Full ingate at ocean terminal port of loading
833 Container loaded
810 Loaded on vessel port of loading
835 Vessel estimated time of departure port of loading
823 Vessel departed from port of loading
837 Estimated arrival at inland or interim point
830 Vessel arrived at transship point
824 Full container unloaded from vessel for transshipment
825 Loaded on vessel transshipment port
827 Vessel departed from transship point
836 Vessel estimated time of arrival port of discharge
838 Estimated departure from inland or interim point
829 Vessel arrived at port of discharge
811 Full container unloaded from vessel at port of discharge
834 Container unloaded
820 Customs hold at port of discharge
821 Customs released
822 Carrier released
828 Available for delivery
832 Full container delivery
831 Empty container delivery
839 Empty container returned
801 Empty OutGate from Ocean Terminal at Port of Discharge
803 Empty OutGate at Interim Point
804 Empty OutGate at Place of Delivery
806 Full InGate at Ocean Terminal Port of Discharge
808 Full InGate at Interim Point
809 Full InGate at Place of Delivery
812 Full OutGate from Ocean Terminal at Port of Loading
813 Full OutGate from Ocean Terminal at Port of Discharge
814 Full Outgate at Place of Receipt
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815 Full Outgate at Interim Point
816 Full Outgate at Place of Delivery
840 Booking Accepted
841 B/L Instruction Submitted
842 B/L Processed by Carrier
843 Estimated Time of Cargo Delivery
844 Free Time Expired
845 Actual Door Delivery
846 Actual Door Pickup
847 First loaded on Rail under outbound
848 Loaded on Truck
849 Carrier and Customers Released
850 Empty Container Picked Up
851 Freight Charges Settled
852 Last Deramp Under Inbound
853 Equipment Delayed due to Transportation
854 Arrived at Facility
855 Departed from facility
856 Vessel Arrival at Port
857 Discharged from Vessel at Port of Discharge
858 Vessel Departure
859 Container Repacked
860 Container Vanned at origin
861 Container Devanned at Origin
862 Container Vanned at Destination
863 Container devanned at Destination
864 Container Transferred
865 Carrier Held
866 Arrival at Intermodal Hub or Rail
867 Rail Move
868 Loaded
869 Discharged
870 Container Picked up from Port of Discharge/Transhipment Port
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871 Last Deramp under Outbound
872 Intermodal Departure from last Port of Discharge
873 First Loaded on Rail Under Inbound
874 Picked up at Final Destination for Delivery
875 Available for Pickup
876 Unloaded from Rail
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RATES:WWA provides all global ocean freight charges required to move cargo from point A to point B including origin and destination charges.
1. WebservicePlease see the below link for details on Rates web services on WWA.URL: http://www.wwalliance.com/wiki/index.php/Rates_using_REST_protocol
Also, customers can peruse the below document elaborating the Rates integration via Webservice andits benefits (have shared the below PPT as a PDF attachment):
Rates WebService-v2.pptx
2. EDIPlease see the below link for details on Rates via EDIURL : http://www.wwalliance.com/wiki/index.php/Rate,_XML_formatted
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INVOICE:
1. EDIWWA can send invoices directly to CUSTOMER via EDI.
In return an Invoice Acknowledgment is expected to be sent back to WWA, from customers, confirming the status of the EDI Invoice submitted.This can be used to reduce the errors and costs associated with the manual keying of data and to speed up the process of sending and receiving Invoices.
Please see the below link for details on Invoice via EDI
http://www.wwalliance.com/wiki/index.php/Invoice/Acknowledgement,
2. Integration via Third Party vendors:If customers are integrated with an independent third party vendor for EDI invoices, WWA also collaborates with said vendors as per the customer’s specific requirements to ensure that no additional integration costs are incurred on the customer’s side.
