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Word Processing: Presentation

Purpose of Presentation software

The purpose of presentation software is to enable someone to impart information to an audience

in an interesting and effective way. This is usually done in the form of a visual presentation that

the audience views along with a running commentary from the presenter.

A presentation package has two parts: An editor interface for inserting text and graphics and a

slideshow interface for presenting the content.

To this end, a good presentation package has the capability to handle advanced features

including sound, images, animation, slide transitions, hyperlinks, hotspots and navigation buttons

as well as plain text of course. Each of these features are intended to add something to the quality

of the presentation. Presentation software can be used by teachers to present lectures, consultants

to display reports in a summarized manner or a marketing department to display projected and

past sales of a company. In fact, presentation software can be used in a conference setting or any

setting where someone is attempting to show other individuals some idea or process.

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Wizard, Templates, Slide Master and Slide

A wizard is program that comes with a software package that allows the user to complete a

particular task with numerous steps in a simplified manner. We encountered our first Wizard

when we attempted to complete a Mail Merge back in MS Office. The Wizard helps you through

each step, one by one until and prompts you as needed to ensure completion of the task.

A Template is a pattern or blueprint of a slide or group of slides that you save as a .potx file.

Templates can contain layouts, theme colors, theme fonts, theme effects, background styles, and

even content. You can create your own custom templates and store them, reuse them, and share

them with others. Additionally, you can find many different types of free templates built-in to

PowerPoint. You can search for templates that are right for your presentation when you go to

File > New in PowerPoint.

A Slide Master (On the View tab, in the Presentations group, click Slide Master)

A slide master is the top slide in a hierarchy of slides that stores information about the theme and

slide layouts of a presentation, including the background, color, fonts, effects, placeholder sizes,

and positioning. Every presentation contains at least one slide master. The key benefit to

modifying and using slide masters is that you can make universal style changes to every slide in

your presentation, including ones added later to the presentation. When you use a slide master,

you save time because you don't have to type the same information on more than one slide. The

slide master especially comes in handy when you have extremely long presentations with lots of

slides.

Because slide masters affect the look of your entire presentation, when you create and edit a slide

master or corresponding layouts, you work in Slide Master View.

1. A slide master in Slide Master view

2. Slide layouts associated with the

slide master

When you modify one or more of the

layouts beneath a slide master, you are

essentially modifying the slide master.

Each slide layout, is set up differently,

yet all layouts that are associated with

a given slide master contain the same

theme (color scheme, fonts, and

effects).

A Slide is a single page of a presentation created with PowerPoint. A presentation is composed

of several slides. The best presentations use approximately ten to twelves slides to get the

message across.

This diagram shows all of the layout

elements that you can include on a

PowerPoint slide

PowerPoint includes nine

built-in slide layouts, or

you can create custom

layouts that meet your

specific needs, and you can

share them with other

people who create presentations by using PowerPoint. The following graphic shows the slide

layouts that are built-in to PowerPoint.

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Speaker Notes

When you're building a presentation, you can add notes to your slides to help prepare what to say

when presenting to an audience. When it comes time to present, you can use presenter view to

show the notes on your monitor so that only you can see them. And if you want to share your

notes with the audience, you can print them for distribution.

On the View menu, click Presenter View.

You'll see the main slide that you're presenting, a preview of the next slide, and any notes

you've added for the current slide below the preview of the next slide.

Inserting animated Image

Click the Microsoft Office Button , and then click New.

In the New Presentation dialog box, under Templates, search for "animated picture

effects."

Choose the template titled "Animated picture effects for PowerPoint slides," and then

click OK.

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Editing Slides

This is a practical exercise. Listen attentively to your instructor to learn how this is done and

follow along on your computer.

Slide Master Editing (Background color/Font styling)

Advanced Editing (Slideshow Timing/ Transitions/ Animation Effects)

Header and Footer

Insert graphics and moving images

Manipulating multiple slides (Insert/Delete/Slide Sorter)

Present slideshow (Slide Navigator/Pointer Options/Screen Attributes)

References

http://www.teach-

ict.com/as_a2_ict_new/ocr/AS_G061/316_present_communicate_data/presentation_features/min

iweb/index.htm

https://support.office.com/en-us/article/What-is-a-PowerPoint-template-e59c0036-5c64-4725-

96d8-b6af8462ea10