Acknowledgement of Woodruff Primary SchoolParent-Student Handbook Policies and Procedures

2015-2016Please read the policies and procedures outlined in the Woodruff Primary School Parent-Student Handbook. You will want to keep this handbook as a reference throughout the year. It also contains the school calendar. Please sign this page and send to your child’s teacher within the first week of school. Some of the policies and procedures are outlined below. A more detailed description of each item will be found in the handbook.

Students may enter at 7:15 a.m. at the front of the school and wait in the cafeteria. Lobby doors are not open prior to 7:15 a.m. Doors at other entry areas do not open until 7:30 a.m.

Students who are eating breakfast should be in the serving line by 7:45 a.m. Students should be in classrooms by 7:50 a.m. to unpack book bags, complete

morning procedures, and hear announcements. Students are counted tardy at 7:55 a.m.

If a parent needs to speak to the teacher in the mornings, he/she should do so between 7:30 – 7:45 a.m. After 7:45 a.m., a meeting should be scheduled, as the teacher is responsible for the supervision and instruction of students promptly at 7:45 a.m.

Students are encouraged to learn the way to their classes as quickly as possible, so they can walk on their own. A parent who needs to walk a student to class should arrive between 7:30 - 7:45 a.m. and enter through the front lobby to obtain a visitor’s pass.

Our Check-In System requires a driver’s license scan to issue visitors’ passes. Early dismissals should be made by 1:45 p.m. Students should have no more than 3 tardies or early dismissals to receive the Woodruff

Primary School perfect attendance awards. Students must be in the classroom for three hours (8:00 – 11:00 a.m.) in order to be

counted present for the school day. Parents should have car tags in order to pick up a child at car dismissal. Without a car

tag, the parent will need to sign the child out and present a driver’s license. Classroom volunteers and chaperones will need to have background checks. Cupcakes, cookies, and candies cannot be distributed to students to celebrate birthdays.

Instead, we encourage non-edible gifts, such as pencils, stickers, etc. The child’s teacher should be notified by 8:00 a.m. when parents are planning to eat

lunch with a student, so they can be included on the lunch count. Transportation changes cannot be made over the phone. A note should be sent with

the child or the parent should come into the office to make a transportation change. Deposits into meal accounts should be made upon receipt of low balance notices.

Parents should send meals until a positive balance is in the account. Truancy court referrals will be made for excessive absences and tardies. Do not bring weapons (real or toy) on school property. If these items are allowed in the

home, parents should check children’s bookbags and pockets to ensure that they are not brought onto school property. Any violation related to weapons may result in suspension or expulsion.

I have read the policies and procedures outlined in the Woodruff Primary School 2015-2016 Parent-Student Handbook.

Teacher’s Name ____________________Student’s Name: ______________________

Parent’s/Guardian’s Signature: _____________________________ Date: _________

Woodruff Primary School2015-2016

200 Lucy P. Edwards RoadWoodruff, SC 29388Phone: 864-476-3174

Fax: 864-476-7067Web Site: www.spartanburg4.org/wps

Ann H. Hodge, PrincipalMeredith Welch, Assistant Principal

Casey Dover, Administrative Assistant

1

Table of ContentsWelcome from the Principal p. 4

ABOUT THE SCHOOL pp. 5-7 Facts and HighlightsPhilosophyGoal, Mission, Vision, and Beliefs School Mascot, Colors, Motto, Promise, and Theme

CALENDARS, MAP, ROOM NUMBERS, PERSONNEL pp. 8-14 District & School Calendars School Map Room Numbers School Personnel

TRAFFIC PATTERNS & VISITOR PROCEDURES pp. 15-18Car Rider Procedures & Traffic Patterns Drop-Off Procedures Pick-Up Procedures Child Passenger Restraint Requirements Visitor Passes Parking Locked Doors & Keyless Entry System

ATTENDANCE pp. 19-22School Day Schedule Tardiness Early Dismissals Attendance Requirements Spartanburg District Four Attendance Policy Enrollment InformationRegistration Forms Withdrawal InformationAddressing Concerns

BEHAVIORAL EXPECTATIONS pp. 23-27 Social Emotional DevelopmentCounseling ServicesStudent Behavior and School Rules/Procedures School Bus Transportation and Bus Rules Dress Code Appearance Lost and Found

CURRICULUM & ASSESSMENT pp. 28-33 CurriculumAssessmentsReport Cards Parent-Teacher ConferencesPreschool Home Visits Grading Standardized Testing Schedule Homework Policy

2

HEALTH & SAFETY pp. 34-39Medication Procedures Criteria for Students Being Sent HomeHead LiceHealth ScreeningsImmunizationsStudents with Special Health Care Needs Accidents and EmergenciesSchool InsuranceEmergency Contacts and Phone NumbersChange of ClothesNaptimes and Rest TimesDiapering and Potty TrainingOutside Play and WeatherSupervision of ChildrenEmergency DrillsOpening and Closing of School Due to Weather ConditionsPets and Other Live Animals

NUTRITION pp. 40-44Breakfast Program Preschool Snack ProgramLunch ProgramMeal AccountsFree or Reduced Meal ApplicationsLunches from Home/Outside FoodSnack Foods & Birthday CelebrationsClass Parties

PARENT INVOLVEMENT pp. 45-49 Parent-Teacher Organization (PTO)Spirit Days Volunteer ProgramSchool Improvement Council & Title I CommitteeSubstitutesField Trips, Chaperones, Background Checks Agencies & Services

POLICIES & PROCEDURES pp. 50-60 Confidentiality of Student RecordsReturned ChecksDeliveries to SchoolPublic Release of InformationSchool Pictures and YearbooksLibrary Policies and ProceduresTextbooks and Lost Book ChargesGifted and Talented ScreeningAwardsTitle I Program, Parent Involvement Policy, Resource Center, CompactProfessional Qualifications of StaffSpartanburg District Four Policies

3

Welcome to Woodruff Primary School!

ChildrenWe will fill their hearts with laughter.

We will help them grow wings.We will nurture their sense of wonder.

We will inspire them to believe.And, we will love them like there is no tomorrow.

Dear Parents and Guardians, The hopes and dreams that you have for your children are the same ones that the

Woodruff Primary staff and I have for them. It does not matter what age they come to us because we will love, nurture, and provide the best learning environment possible for them. We want to get to know each child individually so that his/her experience at Woodruff Primary School will be the best it can be. Working with you as a team can make that happen. We want to make decisions with you about what is best for your child. We encourage you to attend conferences, keep in contact with your child’s teacher as needed, attend evening events, volunteer, and join our PTO. It is important to us that you feel involved in your child’s education.

I often think that out of all the places in the world, we are in Woodruff, SC. I am so thankful that I have had the opportunity to get to know this community and to work with the children. I am so proud to be a part of a school with national accreditation through the National Association for the Education of Young Children (NAEYC). I encourage you to read more about NAEYC at www.naeyc.org in order to understand how our beliefs coincide with the organization that is the biggest advocate for high-quality early care in the country.

The absolute best part of the job is the people. In the past sixteen years I have worked closely with teachers and administrators to make school-wide decisions and to evaluate our programs. The teachers are dedicated and provide a rigorous curriculum for the students while understanding the importance of making the children feel safe and loved so they can build confidence as they grow. They also understand that all children are different and want them to be successful. All members of the Woodruff Primary staff, along with our district administrators and our school board, have a part in making the school successful. We not only do it because we want to, we do it because the students, parents, and community deserve it.

Sincerely, Ann H. HodgePrincipal

4

ABOUT THE SCHOOL

Woodruff Primary School Facts and Highlights

Woodruff Primary School serves approximately 900 young children between the ages of three through seven in Spartanburg District Four. Our school enrolls children in preschool through second grade. We occupied the current facility in 1984. Today, it houses 4 three-year-old preschools, 9 four-year-old preschools, 87 kindergartens, 9 first grades, and 8 second grades. A unique feature of our school is that our full-day preschool program is available to every four-year-old in our district.

Our school currently holds accreditation through the National Association for the Education of Young Children (NAEYC), AdvancED, and the South Carolina Department of Education. One hundred percent of our faculty are highly qualified under “No Child Left Behind” criteria. Our school has received a rating of “excellent” on the annual state report card since 2001. In 2014-15, our district was #1 in the state of South Carolina according to the ESEA rating.

School honors include being named a Community Champion for Early Childhood Development by the Mary Black Foundation (2009) for working to improve the early care and education of children ages birth to five in Spartanburg County. It was named a Red Carpet School by the SC Department of Education (2010) for its family-friendly environment and customer service to the parents and community. WPS was recognized as an Exemplary Writing School by the Writing Improvement Network and the SC Department of Education (2003-06, 2007-10, and 2011 - 2014).

Our faculty members are committed to giving back to the early childhood profession. They routinely present at early childhood and early literacy conferences throughout the state. They host professionals from visiting schools and student teachers from local colleges and universities. In partnership with USC Upstate, they mentor early childhood clinical students each semester.

In addition to serving students in preschool through second grade, infants and toddlers are served in the Woodruff Primary School Childcare Center. One childcare room is provided through the Early Head Start program and the other is provided in conjunction with our Family Literacy Program, which allows young mothers who are currently enrolled as students themselves to utilize our childcare center. The Spartanburg District Four Adult Learning Center, serving lower Spartanburg County, is also housed at Woodruff Primary School. We provide many programs and services to our community and enjoy strong support from our parents and community members. We feel very fortunate to be able to serve the families and children of this area.

5

Woodruff Primary School Philosophy

Early childhood educators at Woodruff Primary School believe that the early years are critical in a child’s development. Experiences during these years set the foundation for all future learning. We believe our work is extremely important to young children and future society.

Early childhood is a distinct time in a child’s development, and it is different from the elementary years. Therefore, early childhood education should be designed to accommodate the needs of the young child. This requires that early childhood educators possess an extensive knowledge of early childhood development and brain research.

As early childhood educators, we believe it is our responsibility to accept children where they are. We believe it is our responsibility to meet their physical, social, emotional, and cognitive needs in order to educate them. Above all, we believe young children must feel safe and secure in order to learn. It is our responsibility to provide an orderly, safe environment where young children are nurtured and supported. We must be explicit in communicating expectations and procedures for young children. We must provide many opportunities for practice.

Young children are active. They learn through play and engaging activities. Therefore, we provide many opportunities for child-initiated learning to support their individual interests and stages of development. We provide activities that support them in becoming critical thinkers and problem solvers.

We recognize that children progress at different rates. As early childhood educators, we understand the stages of early literacy development and how to support children at the various stages of reading, writing and spelling. Ongoing assessments are authentic and embedded in our curriculum. We provide additional resources through reading interventions to ensure our goal of having every child reading on grade level before leaving Woodruff Primary School.

Social-emotional development is critically important in early childhood. Young children can become easily frustrated when they do not have the language skills to communicate their needs. We anticipate these times and support children as they deal with frustrations and upsets. We teach them how to calm themselves and use their words. We teach them how to solve conflicts with others.

We believe the parent is the child’s first and most important teacher. Therefore, we strive to develop close home-school relations. We view ourselves as team members with parents as we work toward common goals. We appreciate our supportive community and realize through the education of its most precious citizens that we are making a significant contribution to this community.

6

Goal, Mission, Vision, & Beliefs

The goal of Woodruff Primary School is student achievement in a safe, secure learning environment.

Mission Statement

Working together with families and community, Woodruff Primary School will develop self-directed learners and leaders in a safe and nurturing environment.

Vision Statement

Students at Woodruff Primary School will become self-regulated learners, good decision makers, and critical thinkers.

Beliefs of Woodruff Primary School

• Student achievement is a priority for our school.• School, home, and community play an integral part for providing a supportive learning

environment.• A physically and emotionally safe environment promotes student achievement.• Education is a partnership between home, school and community.• Each student is a valued individual that is treated fairly and respected by teachers and

other students.

Comments Regarding Mission, Vision, and Beliefs

After reading Woodruff Primary School’s mission, vision statement, and beliefs, please offers any comments or suggestions that you may have. We would like to consider your input as we are constantly striving to improve our school. A form for this purpose is available in the office.

School Mascot, Colors, Motto, Promise, & Theme

Mascot: Woody Bear

Colors: Maroon and Gold

Motto: Woodruff Primary School…”My School Family”

Promise: I come to school to learn. I promise to do my best. I promise to be safe.

7

Insert District Calendar

8

CALENDARS, MAP, ROOM NUMBERS, PERSONNEL

2015-2016 School Year

July30 - 3K-2nd Grade Registration (8:00 a.m. – 5:00 p.m.)

AugustCommunity Project: Helping Hands of Woodruff (paper products)Character Value Emphasis: ResponsibilityCareer Focus: “Be Our Guest…” (Hospitality and Tourism)7-9 – Tax Free Weekend for Back to School Shopping8 - Great Start Woodruff @ Activity Center (8 a.m. – 10 a.m.)13 - Visit Your Classroom and Meet Your Teacher (5:00 – 7:00)17 - First Day for Students (Kindergarten through 2nd Grade) – Lunch Begins17 - 21 – 3K & 4K Preschool Home Visits19 - Breakfast Begins24 - PTO Fall Fundraiser Kickoff (continues through Sept.15th)24 - 28th - 4K Preschool Staggered Entry 24 – Sept. 4th – 3K Preschool Staggered Entry28 – School Family Celebration – Wear School T-Shirts

SeptemberCommunity Project: Helping Hands of Woodruff (paper products)Character Value Emphasis: OrganizationCareer Focus: “To the Rescue” (Law, Public Safety, and Security)7 – Labor Day Holiday – No School9 – School Picture Day15 – School Improvement Council Meeting (3:00 – 3:30 – Media Center)17 – Constitution Day16 - Interim Reports Issued for 1st & 2nd Graders25 - School Family Celebration – Wear School T-Shirts

OctoberCommunity Project: Spartanburg Humane Society (cat/dog treats)Character Value Emphasis: CooperationCareer Focus: “On the Move! All Aboard!” (Transportation)5 –9 - Fire Prevention Week12 – Columbus Day12 - 16 – WPS Children’s Book Week 14 - Make-up Day for School Pictures; Report Cards Issued (PreK -2nd) 16 – Storybook Character Parade (9:30 a.m.) 12-16 - National School Lunch Week *Remember to thank our excellent cafeteria staff for all they do!!! 21- Report Cards Issued (PreK-2nd Grade)22 – P/T Conferences - (3:00 – 7:00 p.m.); Scholastic Book Fair in Library (3:00 – 6:30 p.m.)23 – P/T Conferences (9:00 a.m. – 12:00 p.m.) – No School for Students; Scholastic Book Fair in Library (9:00 – 11:30 a.m.)23 – Oct. 31 – Scholastic Book Fair 26 – 30 - Red Ribbon Week (Drug Free America)30 – School Family Celebration – Wear School T- Shirts

9

NovemberCommunity Project: Woodruff Soup Kitchen Food DriveCharacter Value Emphasis: InitiativeCareer Focus: “Teaching is What I Love” (Education)1 – Daylight Saving Time Ends (Set Clocks Back 1 Hour)3– Election Day – No School for Students; Teacher Inservice Day4 – 6 – Success Days (K – 2nd)10 – School Improvement Council Meeting (3:00 – 3:30 – Media Center)11 – Veterans’ Day16 – 20 – American Education Week *Let your teacher and assistant know they are appreciated.18 - Interim Reports for 1st & 2nd Graders20 – School Family Celebration - Wear School T-Shirts 24 – Career Dress Up Day 25 –27 – Thanksgiving Holidays – No School30- Dec. 18- MAP Testing (Reading & Math) -1st and 2nd Grades

DecemberCommunity Project: Miracle Hill: Spartanburg Rescue Mission (socks & gloves)Character Value Emphasis: Caring Career Focus: “Lend a Helping Hand” (Human Services)Nov. 30 – Dec.18 – MAP Testing (Reading & Math) – 1st & 2nd Grades18 - Class Christmas Parties; School Family Celebration – Wear School T-Shirts21 - Jan. 4 – Christmas Holidays – No School for Students

JanuaryCommunity Project: Food Drive for Helping Hands of Woodruff Character Value Emphasis: IntegrityCareer Focus: “Down on the Farm” (Agriculture, Food, and Natural Resources)1 – 31 – School Board Recognition Month *Thank a School Board Member for providing excellent leadership and vision for Spartanburg District 4.6 – Report Cards Issued (PreK - 2nd)12 – 15 – Success Days (PreK – 2nd)18 – Dr. Martin Luther King, Jr. Holiday – No School22 – Class Picture Day27 - 100th Day of School29 - School Family Celebration – Wear School T-Shirts

February **Look for information this month about the WPS Science Fair.Community Project: Spartanburg Children’s Shelter (combs/brushes & soap)Character Value Emphasis: Problem Soving Career Focus:”Scientist at Work” (Science, Technology, Engineering, and Mathematics)1 – 28th – Black History Month; National Children’s Dental Health Month1 – 5 – National School Counseling Week *We love you, Mrs. Sheffield!2 – School Improvement Council Meeting (3:00 – 3:30 – Media Center)3 – Interim Reports Issued for 1st & 2nd Graders12 - Valentine’s Day Parties15 – Teacher Inservice Day – No School for Students15 – Presidents’ Day

10

22 – 26 – Custodian Appreciation Week *WPS Custodians are the very best! Thank them for keeping our school so clean for us every day. 26 – School Family Celebration – Wear School T-Shirts29- March 4- Dr. Seuss Week

MarchCommunity Project: Woodruff Area Nursing Homes (trial size shampoo, lotion, & powder)Character Value Emphasis: EffortCareer Focus: “On Stage!” (Arts and Communications)1 – 31 – Music in Our Schools Month; Youth Art MonthFeb. 29- March 4– Dr. Seuss Week (Read Across America Day – Mar. 2nd)2 – Spring Picture Day (All grades)13 – Daylight Saving Time Begins (Set Clocks Ahead 1 Hour)11 – Teacher Inservice Day – No School for Students 17 – St. Patrick’s Day 16 - Report Cards Issued – (PreK – 2nd) *Parents should be notified of need for retention by this date.22 – 25 – Success Days (PreK – 2nd)25 – School Family Celebration – Wear School T-Shirts

AprilCommunity Project: St. Jude Children’s Research HospitalCharacter Value Emphasis: TrustworthinessCareer Focus: “The Business World” (Business, Management, and Sales) 1– 30 – Poetry Month4 – 8 – Spring Holidays11 – 15 – NAEYC Week of the Young Child12 -School Improvement Council Meeting (3:00 – 3:30 – Media Center)13 – Kindergarten Graduation Pictures *No Make-Up Days Scheduled for These Pictures11 -15 – School Volunteer Week *We are thankful for our volunteers!!20 - Interim Reports Issued for 1st & 2nd Graders22 – Earth Day27- Administrative Professionals’/School Secretaries’ Day *Please let our secretaries and receptionists know how much we value them and their excellent work.29 – School Family Celebration Day – Wear School T-Shirts25 – May 13th - MAP Testing (Reading & Math) - 1st & 2nd Grades

MayCharacter Value Emphasis: PerserveranceCareer Focus: “What’s Up Doc?” (Health Services) April 25th- May 13th - MAP Testing (Reading & Math) - 1st & 2nd Grades2 – 6 – Teacher Appreciation Week *Please let our teachers (classroom & special area) and assistants know how much they are loved and appreciated.4 – School Nurses’ Day *Let Mrs. Knight know how much you appreciate her.23 – 3K Program24 – Pre-School Program; Last Full Day of School25, 26, 27 – Half Days for Students25 – Kindergarten Graduation 26 - First Grade Awards Day27 – Second Grade Awards Day, Last Day for Students30– Memorial Day Holiday – No School31 – Teacher Inservice Day

11

INSERT SCHOOL MAP

12

Woodruff Primary Room Numbers 2015-2016

#100 - Office #101 - Art - Porter#102 - Multi-Purpose Room #103 - Music Room - Cannon

200 Hall#201 – 2nd Grade –Intervention#202 – 2nd Grade – Jamison#203 – 2nd Grade – Patterson#204 – 2nd Grade – Teague

300 Hall#301 - Early Head Start Childcare#302 - Family Literacy Childcare#303 - 2nd Grade – Stephenson#304 - 2nd Grade – Kitchens#305 - 2nd Grade – Larson#306 - 2nd Grade – Gambrell#307 - 2nd Grade – Gregorich #308 - Computer Lab - Watson#309 - Custodial Supervisor - Manley#310 – Early Childhood Director - Turner#311 – Speech – Katherine Janelle#312 – Administrative Assistant - Dover

400 Hall#401 – Library – Rhodes#402 – Speech – Turbeville #403/404 – Adkins - Transportation

500 Hall#501 - Bookroom#502 - Computer Lab (Reading) – Ayers#503 - 1st Grade – Keller#504 - 1st Grade – M. Davis #505 – Resource - Moon #506 - Health Room – Knight #507 – 1st Grade – Bartz#508 - 1st Grade – Blackley #509 - 1st Grade – Morton#510 - 1st Grade – Williams#511 - 1st Grade – Alexander#512 - 1st Grade – Winesett#513 - 1st Grade – Deahl

13

Gym - Thomas

600 Hall#601 – 4K Preschool – Osteen#602 – Special Education - Harvey #603 - 3K/4K Preschool –Kennedy#604 – 4K Preschool - Carden#605 – 5K Kindergarten - Dover#606 – 4K Preschool - Coones

700 Hall#701 – Kindergarten – Brown #702 – Guidance - Sheffield#703 – Behavior Interventionist - Rutter#704 – 4K Preschool – Edwards#705 – 4K – Preschool – Waters#706 – 4K Preschool - Godfrey#707 – 4K Preschool – Taylor#708 – Speech - Stanley#709 – Lounge/Restrooms/Workroom#710 – Speech – K. Woods#711 – Early Childhood Coach – C. Parker #712 – 4K Preschool – Harmon

800 Hall#801 - Kindergarten - Fowler#802 - Kindergarten - Lunsford#803 - Assistant Principal - Welch#804 - Kindergarten - Abbott#805 - Kindergarten - Neely#806 - Kindergarten - Sexton#807 - 5K Preschool - Scherbarth

900 Hall#901 – 3K Preschool - Arrington#902 – 4K Preschool - Childers#903 – 3K Preschool – Jeter#904 – 3K Preschool - Hornick

Basement#BA1 – Adult Education#BA2 – Parenting Program#BA3 – ESOL – C. Smith

School Personnel and Room Assignments2015-2016

Office Staff Room Ann Hodge PrincipalMeredith Welch Assistant Principal #803Casey Dover Administrative Asst #312Ashlie Calhoun SecretaryRhonda Hines School ReceptionistWanda Nix Lobby ReceptionistLynne Skinner Title 1 Secretary

Preschool ThreesTeacher Assistant Room Jennifer Arrington Kim Williams #901Crystal Hornick Brittany Waddell #904Mercedes Jeter Elaine Owings #903Sarah Kennedy LaShonda Brewton #603

Preschool Fours Teacher Assistant Room Fran Carden Yulonda Elmore #604Katie Childers Tammi Davis #902Natalie Coones Brittany Boyd #606Nicole Edwards TBD #704Donna Godfrey Jacquelyn Johnson #706Lorrie Harmon- Krystal Hill #712McKenzie Osteen Kenisha Gist #601Lisa Taylor Debbie O’Shields #707Nicole Waters Teresa Leatherwood #705

KindergartenTeacher Assistant Room Christie Abbott Danielle Green #804Jennifer Brown- Karla Coggins #701Kristen Dover Seneca Barron #605Kim Fowler Renee Douglas #801Samantha Lunsford Sherrie Belk #802 Jessica Rachel Neely Heather Pace #805Molly Sexton Angie Hunter #806Megan Scherbarth Brittany Green #807

First GradeTeacher Assistant Room Betsy Alexander TBD #511Katalin Bartz Tiangela Browning #507Ebony Blackley TBD #508Marie Davis Yuelanda LeDuc #504Hannah Deahl - Myra Taylor #513Lindsey Keller Briona Martin #503Leslie Morton Jill Hennett #509Monique Williams Nancy McCarley #510Carrie Winesett Monica Coleman #512

Second GradeTeacher Room Erin Gambrell #306Sarah Gregorich #307Amanda Jamison #202Abbey Kitchens #304Kimberly Larson #305Erin Patterson #203Meredith Stephenson #303Lynn Teague #204

14

Special Education & Special AreasTeacher Assistant Room Scott Adkins – Transportation Director #403Lynn Ayers – Computer Lab #502Reba Bailey – Reading Assistant #201Ashley Burns – Art #101Caroline Carlton – Assistant #711John Carroll - Music #103Lisa Chiffon – Reading Assistant #201Sherry Godfrey – Reading Assistant #201Jessica Harvey/Glenda Lanford – Special Ed #602Katherine Janelle – Speech #311Sarah Little – Literacy Coach/Interventionist #401Nicole Moon – Resource #505Carly Parker – Early Childhood Coach #711Tobey Rhodes/Pamela Kelley – Library #401Jody Rutter – Behavioral Interventionist #703Nicole Sheffield – Guidance #702Brenda Sherbert – Assistant #711Christin Smith – ESOL #BA3Andrea Stanley – Speech #708Fran Thomas – P.E. GymJennifer Trench – Health Room Assistant #506Carolyn Turbeville – Speech #402Laura Turner- EC Director/PreK Special Ed #310Angie Watson – Computer Lab #308Kristina Woods – Speech #710

School Nurse: Patti Knight #506

ChildcareKimberly Henerey – Family Literacy Childcare #302Darlene Simmons – EHS Childcare #301Sandy Williams – Family Literacy Childcare #302

Adult EducationDiane Massingill – Adult Ed/Parenting Director #BA1 Rhonda Compton – Instructor #BA1

Cafeteria StaffSusan Smith – ManagerTammy EstesChristina LopezKatherine OsborneNancy O’ShieldsLee Ann OwensLisa RampStacie SiegersTammy Trammell

Custodial StaffTeressia Manley – Supervisor #309Shirley Dabney Bonnie Johnson Doris Lambert Toni NelsonTeresa PalmerThomas Peebles Ella Ann Smith Mason Taylor Wesley Woodward

WPS 3K

– 4K – 5K

Traffic Pattern

Woodruff P

rimary S

chool

WPS 5K – 1st – 2nd Grade Traffic Pattern

Lucy P E

dwards R

d.

Lucy P Edwards Rd

McE

dco Rd

District Office

Activity C

enter

Woodruff Primary School

TRAFFIC PATTERNS & VISITOR PROCEDURES

Car Rider Procedures & Traffic Patterns

Lucy P. Edwards Road will be blocked off in front of Woodruff Primary School during drop-off (7:15 – 7:55 a.m.) and dismissal times (2:00 – 3:00 p.m.) each day. There will be “no through traffic” allowed on Lucy P. Edwards Road during these times. This has been designed to eliminate cars passing on the wrong side of the road, and hopefully, make it safer for everyone.

If you wish to pick-up a preschooler or kindergartner, you should enter from Hwy 146. You may only make a right turn after picking up your preschooler or kindergartner, which will take you back to Hwy 146.

If you wish to pick-up a 1st grader or 2nd grader, you should enter from McEdco Rd. You may only make a left turn after picking up your 1st or 2nd grader, which will take you back to McEdco Rd.

Children may be dropped at either circle, but all cars must follow the traffic patterns described above. If a child needs to be walked to class for any reason, parents should park in the front parking lot and enter through the front lobby. Children must be picked up in designated areas only.

15

Hwy 146

Drop-Off Procedures

Preschool & Kindergarten Doors to the preschool & kindergarten sections of the building are opened at 7:30 a.m. If you should need to drop off a preschooler or kindergartner prior to 7:30 a.m., you should enter from McEdco Rd and drop him or her in front of the school. He or she should enter through the front lobby. Children should not be dropped off earlier than 7:15 a.m. as supervision begins at 7:15 a.m.

Beginning at 7:30 a.m., enter the preschool or kindergarten drop-off area and pull to the right curb. An adult will be at the curb to assist your child out of the car and into the building. This adult will be on duty until 7:55 a.m. If, for any reason, you should need to park and enter the building with your child, please enter from McEdco Rd., utilize the front parking lot, and enter through the school lobby. WPS utilizes a Visitor Check-In System that requires a driver’s license in order to issue a visitor’s pass.

Cones will block the entrance to the preschool/kindergarten circle promptly at 7:55 a.m. At that time, your child is tardy. You should drive to the front parking lot and accompany your child into the lobby to obtain a late slip to enter class.

Please encourage your child to learn the route to his or her classroom as soon as possible. After two weeks of school, we would expect preschool children to be able to find their classrooms on their own. We would expect kindergartners to be able to do this in one week or less. We appreciate parents’ encouragement in this area. Any child that needs to be walked into the building should enter through the front lobby.

First & Second GradesDoors to the front of the building (lobby doors) are opened for students at 7:15 a.m. Children should not be dropped off earlier than 7:15 a.m. as supervision begins at that time. If you are dropping a child in the front of the school, remember to enter on McEdco Rd. Cones will block Lucy P. Edwards Road from 7:15 – 7:55 a.m. each day.

Upon entering the front circle, please pull over to the right curb to drop off a student. No cars should park on the left curb. Please utilize the adjoining parking lot if you need to park for any reason, so drop off of students can continue safely and uninterrupted. Beginning at 7:30 a.m., an adult will be at the curb to assist your child out of the car and into the building. Please drop your child with one of the adults on duty, and do not drop him or her at the steps or flagpole. Do not allow him or her to walk through cars. This adult will be on duty until 7:55 a.m.

Your child should be in his/her classroom by 7:50 a.m. At 7:55 a.m., he/she is considered tardy. Late students should be accompanied by a parent into the lobby and properly signed in to receive a late slip to enter class.

Please encourage your child to learn the route to his or her classroom as soon as possible. After a couple of days, we would expect first and second grade children to be able to find their classrooms on their own. We appreciate parents’ encouragement in this area.

16

Pick-Up ProceduresPreschool & Kindergarten Dismissal Time: 2:15 p.m.First & Second Grade Dismissal Time: 2:30 p.m. Early dismissals should be made prior to 1:45 p.m.You will be issued a car sign with your child’s name that should be displayed in the windshield as you enter the pickup area. The adult on duty will call your child when she sees this sign. Please keep the sign in your dash until your child is in the car in case there is a need to re-call a name. If you need additional car signs, please notify your child’s teacher.

As you enter the pickup area, please pull to the right curb. Your child should be entering the sidewalk area as you approach. An adult will be present to help your child into the backseat. As you leave from the preschool & kindergarten pickup area, please make a right turn toward Hwy 146. As you leave from the first & second grade pickup area, please make a left turn toward McEdco Road.

If the person picking up a child does not have the car sign, he or she will need to park on the left curb and walk to the sidewalk where an adult can assist. He or she will need to sign the child out. This is similar to the early dismissal procedure. We will need to check the list of persons authorized to pick up your child. A driver’s license must be presented as proper identification. If the person picking up the child is not on the authorized list or does not have proper identification, he or she will need to report to the office before receiving the child.

We dismiss students being picked up in cars first. If someone needs to walk up for any reason, we will dismiss walkers last after car riders have been loaded. An adult picking up a walking student will still need a sign with the child’s name. Without the sign, the adult’s name must appear on the authorized list and proper identification must be presented.

Persons who arrive early for car dismissal should line up on Lucy P. Edwards Road and not enter school pick-up lanes until 15 minutes prior to dismissal times of 2:15 and 2:30 p.m. The driver and any passengers should remain in the vehicle while in the pick-up lines. Refrain from contact with students who are under the supervision of school officials. Remember there is a no smoking policy for all of District Four campuses.

If you have first or second grade children, 4K preschoolers and kindergartners are allowed to meet them in the cafeteria and be dismissed through the front pick-up area at 2:30 p.m. A teaching assistant will walk your 4K preschool or kindergarten child to the cafeteria to meet the older child. You will need to contact your children’s teachers to make these arrangements. We make these accommodations as long as the younger child is able to wait this extra time. Sometimes, it is very difficult for young children to sit quietly for the extended time that is required during dismissal. Only preschoolers and kindergartners are dismissed at the preschooler and kindergarten pick-up area. All first and second grade car riders are dismissed through the front of the building.

17

Our little children are too young to be dismissed as walkers or bike riders unless accompanied by an adult. They should always be dismissed to an adult on the list designated by the parent or guardian. Again, identification will be verified before releasing a child. If a parent will be walking to meet a child on a regular basis, the arrangements should be made with administration and the teacher should be notified. With approval, walkers will be dismissed through the van/bus exit at 2:30 p.m.

**Please request any early dismissals in the front office prior to 1:45 p.m. in an effort to avoid any confusion that changes closer to dismissal may create.

Requirements of South Carolina’s Child Passenger Restraint Law: Children from birth to 1 year old, or who weigh less than 20 pounds, must be secured in a

rear-facing child safety seat. Children 1 through 5 years old weighing 20 to 40 pounds must be restrained in a forward-

facing child seat. Children 1 through 5 years old weighing 40 to 80 pounds must be secured in a belt-

positioning booster seat. Children under the age of 6 are not required to be in booster seats if they weigh more

than 80 pounds or if they can sit with their backs against the car's seat and bend their legs over the seat edge without slouching.

Children under 6 may not sit in the front passenger seat. However, this restriction does not apply if the vehicle has no rear passenger seats or if all other rear passenger seats are occupied by children less than 6 years old.

Staff members will help preschool and kindergarten children into the rear seats of vehicles.Visitor Passes

Parents and visitors are welcome at Woodruff Primary School. For safety reasons, we want to properly identify all persons in our building. Faculty and staff wear Woodruff Primary School name badges. Throughout the day, visitors can obtain visitors’ passes in the front lobby. Please expect school personnel to question any person not identified with a visitor’s pass. They will also be able to help you obtain one. Our Visitors’ Check-In System will require a driver’s license scan. Be sure to bring your driver’s license if you will be receiving a visitor’s pass. Visiting your child in the cafeteria during his or her lunch period will require a scan of your driver’s license.

Remember that we do not allow interruptions to the classrooms during the instructional day. If you need to talk with the teacher during instructional time, please leave a message to schedule a meeting during her planning time or after school. If you need to talk with a teacher in the morning, please arrive between 7:30 – 7:45 a.m. Teachers are responsible for supervision and instruction of students promptly at 7:45 a.m. If you would like to observe in a classroom, please contact the teacher and an administrator to schedule a visit.

ParkingWhenever there is a need to park and enter the building, please park in the parking lot in front of the school. Please do not park in the circle. This will alleviate any congestion in the traffic circle and provide clearance in the event that emergency vehicles should need to access the building. Persons who arrive early for car dismissal should line up on Lucy P. Edwards Road and not enter school pick-up lanes until 15 minutes prior to dismissal times of 2:15 and 2:30 p.m.

Locked Doors & Keyless Entry SystemThe front lobby doors are unlocked at 7:15 a.m. for early arriving students to enter the cafeteria. The preschool and kindergarten doors are unlocked from 7:30 – 7:55 each morning for our young children to be dropped off closer to their classrooms. At 7:55 a.m., all doors in the building will be secured. If you need access after 7:55 a.m., you will need to enter the front lobby, where

18

you will be admitted. Our intention is to be an inviting place for parents and authorized visitors, but to make entry difficult for unauthorized persons. The safety of your child is a priority for us.

ATTENDANCE

School Day Schedule7:15 a.m. – Lobby doors open7:15 – 7:45 a.m. – Breakfast served (beginning on 3rd day of school)7:25 a.m. – Early arriving students are dismissed to hallways/classes7:30 – 7:45 a.m. – WPS Store available7:45 a.m. – Students should be in classrooms/hallways cleared7:50 a.m. – WPS News Show (daily announcements)7:55 a.m. – Students are tardy8:00 a.m. – Instruction begins (Morning Meeting)9:40 a.m. – Reading Interventions for 1st & 2nd graders10:30 a.m. – Half-day 3K preschool (morning session) dismissed11:45 a.m. – Half-day 3K preschool (afternoon session) begins2:15 p.m. – Preschool & Kindergarten dismissal2:30 p.m. – 1st Grade & 2nd Grade dismissal

Students should not arrive at school prior to 7:15 a.m. at which time supervision begins. Children arriving between 7:15 and 7:30 a.m. should report directly to the cafeteria where supervision is available. Classrooms and hallways will not be supervised until 7:30 a.m.

It is important for children to arrive on time. If a child arrives at the classroom door past 7:55 a.m., the child is considered tardy. The parent should accompany the child to the front lobby to sign the proper forms so that the child may be counted present for the day.

Car riders should be picked up at their designated times (2:15 p.m. for preschoolers & kindergartners; 2:30 for 1st & 2nd graders). After the initial adjustment to dismissal procedures at the beginning of the year, it generally takes about 20 – 25 minutes to dismiss car riders. At 3:00 p.m., students will be taken to the office. Parents should come into the office to pick up their children. Please remember to bring the car sign with you. If you do not have the car sign, you will need to sign out your child and present your identification.

TardinessA student is tardy if he or she is not in the classroom by 7:55 a.m. Within the first minutes of school, information is provided to students through the WPS News Show, attendance and lunch counts are recorded, and assignments are given. Late entry to a classroom is difficult for the young child, as he or she needs time to put away his or her bookbag and get materials ready for the day. This can also be distracting for students who are already working. The child who is tardy misses instruction, which may negatively affect his or her learning.

19

Students must be in the breakfast serving line by 7:45 a.m. in order to have time to eat, put away the tray, and arrive in class on time. Students arriving in the cafeteria after 7:45 a.m. will not have time to eat breakfast. Students arriving on late buses are not counted tardy and may eat breakfast.

Tardies and absences are indicated on the child’s permanent record each year. A child may have no more than 3 tardies or early dismissals in order to receive the Woodruff Primary School perfect attendance awards.

If a child arrives past 7:55 a.m., the parent should accompany the child to the front office to sign the proper forms so that the child may be counted present for the day. Parents will be notified of tardies according to the following schedule:

5 tardies – written notification/reminder to parents10 tardies – formal letter to parents (with improvement plan)

15 tardies –formal letter to parents and conference scheduled20 tardies – referral to Truancy Court

Early Dismissals (1:45 p.m.)It is important that a child be at school for the entire day. Please only obtain early dismissals when absolutely necessary. Since regular dismissal can be a stressful time for young children as they are separated into groups of nursery van riders, car riders, and bus riders, we do not want to create confusion by making changes the last hour of the day. In order to make regular dismissal an orderly, organized process for children and adults, we ask that all early dismissals be made by 1:45 p.m. We appreciate your help in requesting all early dismissals by this time and communicating these procedures to anyone you may send to pick up your child early. This should help our regular dismissal to be orderly and safe for our 850 little ones. All early dismissals should be obtained through the school office. A child may have no more than 3 tardies or early dismissals in order to receive the Woodruff Primary School perfect attendance awards.

Attendance RequirementsRegular attendance is critical to school success. Since young children learn through active participation, appropriate learning activities for young children often include games and activities that are not available in the form of a worksheet. Therefore, when young children are absent from school, it is difficult to make-up the learning experiences missed.

In the event that it becomes necessary for a child to be absent, please send a written note stating the reason for the absence upon the child’s return to school. Any student who fails to bring a valid excuse automatically receives an unexcused absence. Lawful (excused) absences include personal illness of the child, death in the immediate family, or the observance of a religious holiday. If a physician is consulted, please send a medical excuse for the absence. Medical excuses are required after 10 absences in order for the absence to be counted as lawful.

We are required to notify parents/guardians when a child has 3 consecutive, unlawful absences or 5 non-consecutive, unlawful absences. We will typically meet this requirement through a letter

20

that includes a plan to improve attendance. If you should receive this letter (form) from your child’s teacher or our guidance counselor, please complete it and return it to school promptly.

After 10 absences, only medical excuses are accepted as lawful.

In order for a child to be counted present for the school day, he or she must be in the classroom for a minimum of 3 hours (8:00 – 11:00 a.m.). If a child has a morning appointment, he or she should arrive at school by 11:00 a.m. to be counted present. A child must have 0 absences and no more than 3 tardies or early dismissals in order to receive the Woodruff Primary School perfect attendance awards.

DISTRICT FOUR ATTENDANCE POLICYUnder the Education Improvement Act, the State Board of Education made provisions to monitor student attendance. Under Section S9-65-90 of the Attendance Regulation, the Board amended the 1976 Code to read:

“The State Board of Education shall establish regulations defining lawful and unlawful absences beyond those specifically named in this article and additional regulations as are necessary for the orderly enrollment so students so as to provide for uniform dates of entrance. These regulations shall require: (1) that school officials immediately intervene to encourage the student’s future attendance when the student has three consecutive unlawful absences or a total of five unlawful absences, and (2) that the school administration shall promptly approve or disapprove any student absence in excess of 10 days. As used in this section, “intervene” means to identify the reasons for the student’s continued absence and to develop a plan in conjunction with the student and his parent or guardian to improve his future attendance.”

Lawful Absences1. Students who are ill and whose attendance in school would endanger their health.2. Students in whose immediate family there is a serious illness or death.3. Students may be excused from attendance in school for recognized religious holidays of their faith.4. Students may be excused from attendance in school due to emergency conditions that are approved by the principal as excusable.

Unlawful Absences1. Students who are willfully absent without acceptable cause with the knowledge of their parent(s). Some examples of these types of excuses are truancy, shopping, birthdays, missing the bus, fishing/hunting, vacation, cleaning house, babysitting, or gainful employment not approved by the school authority. This list is not inclusive.2. Students who are willfully absent without the knowledge of their parent(s) 3. Absences not verified by written permission of parent within three days of return to school after an absence. Phone calls are not acceptable excuses, although it is nice to know when the student will not be attending.

After three consecutive or a total of five unlawful absences, school officials shall identify the reason for the child’s continued absence and develop a plan in conjunction with the student/parent to improve future attendance. At the eighth (8th) day of unlawful absence, a referral will be made to the court for enforcement of the compulsory attendance law.

High School Credit

21

In each class where high school credit may be awarded, a student must attend a minimum number of days each instructional period before receiving consideration for credit, unless the school administration grant approval for each excessive absence in accordance with the board policy. For a semester course (90 days), a minimum of 85 days of attendance is required to obtain ½ credit. For a year long course (180 days), a minimum of 170 days of attendance is required to obtain one credit.

Special NoteAfter the tenth (10th) absence, only doctor excuses will be acceptable. In hardship cases or

under special circumstances, absences may be approved at the time of the absence or prior to the absence by the principal.

Enrollment InformationThe following documents are necessary for enrolling new students:

1. State-issued Birth Certificate2. Up-to-date South Carolina Immunization Record 3. Social Security Card4. Current Proof of Residency of the Custodial Parent (residential property tax receipt or

lease agreement) 5. Proof of household income (Medicaid card, check stubs, W-2, tax return) 4K only

*The parent or guardian who has custody of the child must enroll the child.

This information must be provided before enrollment is complete. The student may attend class the day after the enrollment process is complete. Students will be assigned the first day of school if all documents are on file and they registered on the registration days prior to the start of school.

Registration FormsAt registration, the following forms should be completed:

Emergency Card Transportation Card Health History Form Home Language Survey Attendance Policy Technology Practices Agreement PowerSchool Parent Acceptable Use Policy Meal Account Form Meal Application Medicaid Form

The custodial parent or guardian should be the person to complete all forms. Parents can only be excluded when a court/agency of competent jurisdiction has limited the parental right of access to the child and a copy of the order is on file at the school.

Withdrawal InformationA parent or guardian may withdraw a child from school by completing a withdrawal form in the office. All fees should be paid before withdrawing a child. Textbooks and library books should be

22

returned. WPS forwards student records upon request from the parent or receiving school if the child has been withdrawn or absent for 10 consecutive days. Preschoolers will be withdrawn after 10 consecutive days with no communication from the parent.

Addressing ConcernsIf you should have a question or concern about a situation at school, please contact your child’s teacher first and communicate the concern to her. If you still have the question or concern following a conversation with the teacher, please contact the principal or an assistant principal at 476-3174. On most days, the principal and assistant principals will be in the building. However, if Mrs. Hodge should be out of the building, Mrs. Welch and/or Mrs. Dover will assume the principal’s responsibilities. If you have a question about a bus route, please contact Mr. Adkins at 476-3174.

BEHAVIORAL EXPECTATIONSSocial Emotional Development

It takes time for children to develop the social skills needed to function in a school setting and interact with other children and adults. We believe it is the responsibility of the parent and teacher working together to support and guide children as they develop these life skills. Social skills are best learned through observing adult models and through many opportunities to practice. Therefore, we routinely provide young children with support, language, and practice in their development of social skills. We provide activities that are developmentally appropriate in both task and duration. We monitor children’s activities to anticipate and diffuse problems before they begin. We provide positive reinforcement for appropriate behavior, redirection, and reminders of classroom rules/procedures. We provide supervised quiet time, safe spaces, or calming activities for the child to gain control.

Conscious Discipline ®WPS utilizes 7 strategies based on the Conscious Discipline ® program in developing children’s social skills. We teach these strategies to children to help them handle their own upsets and conflicts. Conscious Discipline ® was developed by Dr. Becky Bailey. More information can be found about this program at www.consciousdiscipline.com.

1. Composure: Provide limits in a calm, consistent, and respectful manner. Respond to challenging behavior, including physical aggression, in a manner that provides for the safety of the child and others.

2. Encouragement: Provide specific, ongoing feedback regarding appropriate behaviors. 3. Assertiveness: Develop conflict resolution skills to solve disagreements in an appropriate manner.4. Choices: Help children understand, express, and acknowledge their choices.5. Empathy: Help children evaluate their actions, verbalize alternatives, and consider the

perspectives of others. 6. Positive Intent: Focus on specific behaviors and refrain from assigning negative intentions to

children’s behaviors. 7. Consequences: Utilize natural and logical actions relating to behaviors.

We believe it is important for children to experience consequences for their actions. We understand that natural and logical consequences are the most powerful for learning. When a logical consequence is not readily apparent, we utilize problem solving strategies with children. We support children as they learn to solve problems and resolve conflicts with their words. This approach to discipline requires close communication between the teacher and the parent. Some children require additional support to develop their social skills. In these situations, the teacher may request a Student Intervention Team (SIT) meeting to develop a plan to support the child. Professionals who may be included on Student Intervention Teams are teachers, administrators,

23

behavior interventionist, counselors (guidance or mental health), psychologist, and representatives from other support agencies.

Because we believe young children need to play outside each day, daily recess will be provided for all children. The only exception is when a child is repeatedly being hurtful or unsafe on the playground. In this case, the child will not be allowed to continue to play. For extreme behaviors or serious, chronic offenses, administration will impose disciplinary action deemed appropriate.

Because young children need feedback on their progress to grow and learn, we recognize appropriate and exemplary behavior. However, we do not believe children should be rewarded materially for expected behavior. We encourage positive behavior through lots of “pats on the back.” We will not provide gum or candy as rewards. Instead we will provide classroom and school-wide recognition, positive calls home, specific verbal feedback, postcards in the mail, positive notes, high fives, and other celebrations. Occasionally, students may receive non-edible treats, such as pencils.

Counseling ServicesWPS offers counseling services through our school guidance counselor, Mrs. Sheffield. Her guidance program is designed to meet the needs of our students through guidance classes and small group sessions. The guidance classes/sessions address topics, such as citizenship, manners, friendship, conflict resolution, handling upsets, and self-esteem. Small group or individual sessions may include topics, such as divorce, death, new schools, or changes in the family. Parental permission will be requested before students participate in small group sessions.

Student Behavior and School RulesWe believe an orderly learning environment and academic achievement are related. We establish and communicate explicit procedures and routines, so that our young children understand what is expected. We try to help children understand that most rules are created to keep them safe. Please go over these procedures, routines, and rules with your child. Continue to review them throughout the year.

School Rules1. Follow directions of school adults. (This includes bus drivers.) 2. Always walk in an orderly manner inside the building. 3. Use a whispering or speaking voice when inside the building. 4. Dress according to the dress code found in the handbook. 5. Arrive on time and be prepared. (Being prepared involves completing homework.)6. Leave unnecessary items at home. (This includes Silly Bandz/Bands, jewelry, toys, and other

items not required to complete schoolwork. They could become lost, stolen, or broken, which causes disruptions to the learning environment. An administrator or teacher may take them if they are out of the bookbag.)

7. Do not chew gum at school or on the bus.8. Take care of school property. 9. Be helpful to members of the school family. 10. Do not bring weapons (real or toy) on school property.

WeaponsWeapons include guns, all types of knives or sharp items, and other materials that could be harmful to others. Toy guns and toy knives are not allowed. If these items are allowed in the home, parents should check children’s bookbags and pockets to ensure that they are not

24

brought onto school property. Any violation related to weapons may result in suspension or expulsion.

Biting PolicyA child biting other children is one of the most difficult behaviors with our youngest students. Three-year-olds, and occasionally four-year-olds, will bite for many different reasons. They often bite when they are overtired, frustrated, or mad as a way to express their feelings. For many children, the biting stage passes quickly as they are in the process of learning what is acceptable and what is not. For other children, biting is a persistent and chronic problem. The victim of a biting incident will be administered first aid and comforted as needed. Adults will work with biters to help them understand that biting is not OK. Parents of the victim and the biter will be notified of all incidents. Chronic biters will be handled on an individual basis.

Before School Procedures1. From 7:15 – 7:30 a.m., all children should report to the cafeteria. 2. Beginning at 7:30 a.m., students should report to the cafeteria only if they are eating

breakfast or shopping at the WPS Store. All other students should report directly to their designated areas (rooms or hallways).

After School Procedures1. Bus riders should sit quietly and listen carefully for directions to enter bus loading areas. 2. Car riders should sit quietly and listen for their names to be called. 3. Follow the directions of the adults on duty. 4. Everything should remain in bookbags while waiting to be dismissed.

Hallway Rules1. Walk orderly and safely. 2. Be quiet.3. Place hands by the sides. (Individual teachers may provide other options.) 4. Watch the person in front and follow closely behind. 5. Listen to and follow the directions of the teacher.

*Students must travel in pairs and have a hallway pass if they are in the hall without the teacher between 7:55 a.m. and dismissal.

Playground Rules1. Play in the area designated for your class.2. Use the playground equipment properly. (Do not climb up the slide backwards or climb on

top of the tunnel slides.)3. Wear tennis shoes to climb onto play structures/slides. 4. Follow the directions of the adults on duty.5. Play safely without fighting. (No “play” fighting)6. Do not throw rocks, sticks, sand, or mulch in the play areas. 7. Line up as soon as the teacher gives the signal that recess is over.8. Re-enter the building in a quiet, orderly fashion. Stand quietly while waiting for the water

fountain. *Flip-flops, sandals, cowboy boots, high heels, and dress shoes are discouraged at school. Tennis shoes should be worn when playing on play structures during recess.

Cafeteria Procedures1. Follow the directions of the adults on duty in the cafeteria.

25

2. Hold tray with both hands.3. Sit at your assigned table and seat. 4. Practice table manners.5. Walk slowly and orderly. Speak quietly.6. Place napkins and straw paper in empty milk cartons and close cartons when finished

eating.7. Leave your table space and floor clean.8. Stay in order when entering the dish room.9. Report any spilled items to the custodian or supervising adult. 10.Do not share food from your tray with other children. 11.Do not remove food or drinks from the cafeteria.

School Bus TransportationStudents are expected to ride the bus to which they are assigned based on information provided by the parent/guardian at registration. A written note from the parent must accompany any changes in bus routes or changes from bus rider to car rider. If the parent forgets to send a note, the parent should come to the office to make a transportation change. The note will be initialed by the teacher and administrator and given to the driver. Routine changes will not be permitted over the phone, as it is difficult to confirm the identity of the caller. Emergency situations will need to be verified by the office staff.

Riding a bus is a privilege for students and helpful for parents. Our goal is to ensure that all school buses provide safe transportation to and from school. Since safety is a priority on a school bus, misbehavior cannot be allowed and will result in disciplinary action. This disciplinary action most often involves removal from the bus for a period of time. When a student is removed from the bus due to bus misbehavior, it is the responsibility of the parent to provide transportation to school. Tardies and absences due to bus suspension are unexcused. Whenever a child is suspended from the bus, it is important to become familiar with car drop-off and pick-up times and procedures, which can be found in this handbook.

Bus Rules Follow directions of the driver. Stay seated. Act safely. (No fighting, pushing, arguing, or unacceptable language) Talk quietly. Keep heads and hands inside windows. Do not throw items from bus. Do not chew gum, eat, or drink on bus. Keep the bus clean. (No writing, marking, or tearing seats. Dispose of trash properly.)

Mr. Scott Adkins is Spartanburg District Four Transportation Director. He will be able to answer questions about route descriptions or other concerns regarding the buses. He can be contacted at Woodruff Primary School at 476-3174. School administrators provide disciplinary action for misbehavior on the school buses. Consequences range from parent/student conferences to suspensions from the bus. Administrators can be contacted through the school office at 476-3174.

Dress CodeAppropriate dress and safe shoes are important in maintaining a safe, orderly learning environment. Clothing should cover mid-section, backs, and bottoms. Remember that young children participate in a variety of activities during the school day. These areas should be covered whether children are seated on the floor or involved in active play, such as recess.

26

Shorts should be mid-thigh length. Tights or leggings should not be worn as pants. They should be layered with tops that extend mid-thigh.

Children should dress appropriately for the weather, as they will be outside daily during recess except on rainy days or in the most extreme cold. They should wear well-fitting clothes that do not present a safety hazard on the play equipment.

Shoes are important to the safety of children. We have found tennis shoes to be the safest footwear while at school. Sandals, flip-flops, cowboy boots, high heels, and dress shoes are discouraged because they can contribute to falls on the steps and sloped hallways in the building and at recess. Heelys® are not allowed at school. Students must wear tennis shoes to climb on play structures/slides during recess. They should wear tennis shoes on PE and music days in order to participate. Students should not wear dresses or skirts on PE and music days.

BookbagsRolling bookbags create a tripping hazard in our hallways and loading areas. Since our young children are not required to carry heavy books, rolling bookbags are not allowed.

AppearanceA student’s appearance should be conducive to the learning environment. Therefore, unnatural hair colors, such as pinks, greens, purples, etc. that create a distraction to learning will not be permitted. The same applies to feathers in the hair, which will be treated as hair extensions. They should be natural hair colors. Mohawks and other cuts that are disruptive to the learning environment are not allowed. For example, a mohawk that is spiked would be disruptive. Piercings should be restricted to the ear. Children should not wear temporary tattoos to school.

Lost and FoundA “lost and found” area for clothing is available for items found throughout the campus. Other items, such as eyeglasses, jewelry, money, etc., should be turned into the office. Due to space restraints, we are only able to keep clothing items for a limited amount of time. Articles of clothing that have remained in “lost and found” for 1 month will be donated to a charitable agency. Please come to search through the “lost and found” as soon as you discover an item is missing. To assist us in finding the correct owner of lost items, please write your child’s name in his/her coats, jackets, sweaters, bookbags, etc.

27

CURRICULUM & ASSESSMENT

Curriculum

Preschool & KindergartenWoodruff Primary School utilizes the High/Scope framework in structuring our preschool and kindergarten programs. The High/Scope model provides a framework through which our program content and standards are taught. Within this framework, we teach the Good Start, Grow Smart Early Learning Standards in preschool and the Common Core Standards in kindergarten.

A High/Scope teacher always considers these components when planning learning activities for young children:

Active Learning Adult-Child Interactions Learning Environment Daily Routine

High/Scope Preschool ModelPreschool classes utilize the High/Scope Preschool Model, which includes these components in each day: Large Group Times (Music & Movement, Story Times) Small Group Times Plan-Do-Review (Center Time) - Child-initiated, uninterrupted work time where children execute their plans. The teachers work along with the children to observe, support, and extend ideas. Outside PlayLunchRest

High/Scope Elementary Model (K-3)28

Kindergarten classes utilize the High/Scope Elementary Model, which includes these components in each day: Large Group Times (Opening/Closing, Class Meetings, Story Times) Workshops – Language, Math, Science, Social StudiesPlan-Do-Review (Center Time) – Child-initiated, uninterrupted work time where children execute their plans. The teachers work along with the children to observe, support, and extend ideas. Special Areas (Art, Music, PE, Computer)Lunch Outside PlayQuiet Reading Time/Rest Time

Kindergarten, First, & Second Grades

Reading ProgramWoodruff Primary School utilizes a balanced approach to literacy. This approach is based upon the work of Dr. Irene Fountas and Dr. Gay Su Pinnell. This approach is described in their book Guided Reading.

Balanced Approach to Literacy A balanced literacy approach provides a variety of literacy experiences along a continuum from teacher-directed to student-independent. These experiences include, but are not limited to the following: Reading Aloud (Teacher reads book aloud to the class.)Shared Reading (Teacher and students read text together. Text may be a big book, class-created chart, or poster.)Guided Reading (Teacher supports student as student attempts to use previously taught reading strategies. Teacher may take running record during this time.)Independent Reading (Student reads books on independent level. Reading practice at independent level is critical in the improvement of reading.)Shared Writing (Students dictate the information while the teacher writes on a chart.)Interactive Writing (Students and teacher "share the pen" and both contribute to the writing chart.)Guided Writing/Writing Conferences (Teacher confers with student on his/her writing and provides explicit instruction.)Independent Writing (Students write independently for variety of purposes.)

Students receive systematic instruction in the five components identified by the National Reading Panel:1. Comprehension2. Vocabulary3. Fluency4. Phonics5. Phonetic Awareness

29

Writing Program Although the writing program at Woodruff Primary School is based upon the work of several researchers and authors, the writing program in first and second grades is primarily based upon Dr. Linda Dorn's work in Arkansas. Dr. Dorn and Carla Soffos are the co-authors of "Scaffolding Young Writers" and "Shaping Literate Minds". Kindergarten teachers utilize an approach outlined in "Kid Writing" by Eileen Feldgus and Isabella Cardonick.

Our Writing Workshop has 3 components: 1. Mini-lesson2. Writing/Conferences3. Sharing

Our teachers include Writing Workshop in their daily schedules. Within this Writing Workshop, teachers provide a writing mini-lesson based upon the strategies or skills in the standards or the previously assessed needs of the students. Following the mini-lesson, the students spend time writing. They usually write on their topic of choice during this time. In addition to writing on different topics, children are also at various stages of the writing process. During this writing time, the teacher confers with individual students or small groups of students if they have similar writing needs.

The teacher takes notes during these conferences to guide her decision-making regarding future lessons and to assess the students' progress. Following this writing and conferring time, several students share the writing that they have been working on in Writing Workshop. During this sharing, other students may provide feedback or questions to help the writer develop the writing. During writing conferences and assessments, teachers determine where students are on the writing continuum. They identify first and second grade writers as emergent, beginning early, late early, or transitional. The teacher scaffolds (supports) the writer to the next level through the

introduction of specific skills or strategies.

Spelling & Phonics ProgramSpelling and phonics are important components in our language arts program. We have been influenced greatly by the work of Dr. Richard Gentry as we think about spelling, young spellers, and the developmental stages through which children progress on their way to become fluent spellers. We have also incorporated much of Fountas and Pinnell's Phonics Lessons into our spelling program. Phonics lessons that focus upon a specific spelling pattern are taught on a daily basis. Children work with the various spelling patterns through a variety of activities, many of which are sorting activities. In addition to focusing on particular spelling patterns throughout the year, children learn to spell high frequency words. These are the words that occur repeatedly in a child's reading and writing.

Mathematics ProgramEveryday Mathematics was adopted as the math program at Woodruff Primary School because we felt that our students needed a rigorous and balanced math curriculum. It is a comprehensive program that includes the following areas:

Number and Operations Geometry Measurement Algebraic Functions (Patterns) Data Analysis and Probability

Everyday Math introduces a great number of skills at each grade level. It differentiates which skills are beginning skills, developing skills, and secure skills. The secure skills are the skills that

30

are formally assessed on the report card. Everyday Math takes a spiral approach to developing skills. Once students are introduced to a skill, they will continue to see that type of problem throughout the year.

Science ProgramOur science program is integrated with our language arts instruction as we utilize non-fiction texts to teach these topics.

The three core areas of the kindergarten standards include: Exploring Organisms and the Environment Exploring Weather Patterns Exploring Properties of Objects and Materials

The four core areas of the grade one standards include: Exploring Light and Shadows Exploring the Sun and Moon Earth’s Natural Resources Plants and Their Environments

The four core areas of the grade two standards include: Weather Properties of Solids and Liquids Exploring Pushes and Pulls Animals and Their Environments

Social Studies ProgramOur social studies program is integrated with our language arts instruction as we utilize non-fiction texts to teach these topics. Kindergarten Topics:

Rules and Authority – Good Citizenship Community Helpers Children and Families:  Now and in the Past  Key American Figures and Symbols Where We Live – Natural Features

First Grade Topics: Individuals, Families, and Communities Working Together Citizens Upholding Principles of American Democracy How Government Functions and Affects Families How Families Interact with Their Environment

Second Grade Topics: Where We Live – Our Earth Working Together People and Places in History Our Country Today – Our Country Long Ago Contributions of Cultural Groups

AssessmentsWoodruff Primary School follows a yearly assessment schedule that provides continuity throughout our programs and shows longitudinal growth of children’s development. Preschool assessments utilize notes made by the teacher as she observes children throughout the day. These notes along with samples of student work are compiled into ratings for the Teaching

31

Strategies GOLD™ and utilized during parent teacher conferences. In addition, preschool teachers assess students’ concepts of print, letter identification, letter sounds, and number identification. Kindergarten teachers assess concepts of print, letter identification, letter sounds, reading levels, writing levels, and math skills. First and second grade teachers assess high frequency words, reading levels, spelling/phonics levels, writing levels, and math skills. They also administer common assessments for science and social studies units of study. Results are reported to parents each nine-week period on a standards-based report card. In addition, Assessment Portfolios are maintained on each student. They are utilized during parent teacher conferences and are passed along from grade to grade. Portfolios are also useful in documenting the need for interventions or additional services.

Report CardsAll grade levels will adhere to the schedule on pages 8-11 of this handbook for sending home report cards and interim reports. The signed report card must be returned to the teacher the next day. After verifying that you have seen and signed the report card, the teacher will return it to you, so that you may review the skills listed throughout the next grading period.

Parent-Teacher ConferencesOngoing communication through conferences with your child’s teacher is very important for your child’s success in school. We expect all of our teachers to meet with the parents of every student at least one time during the school year, but we strongly encourage multiple parent-teacher conferences and ongoing communication during the year. Two dates have been designated for parent-teacher conferences to accommodate parents’ work schedules: Thursday, October 22, 2015 (3:00 – 7:00 p.m.) and Friday, October 23, 2015 (9:00 a.m. – 12:00 p.m.). However, you do not need to wait until the teacher requests a conference. You may request a conference at any time by calling or writing the teacher. Teachers will promptly accommodate your requests. While a phone call may be necessary at times, it is not as effective as a face-to-face conference where you can examine your child’s work.

Each grading period, teachers should request a conference with the parent of any child reading below grade level. Please contact the teacher if your child is reading below grade level and a conference has not been scheduled.

Additional conferences are required for 3K and 4K students at the end of the 2nd nine weeks.

Preschool Home Visits

****Home visits must be held with a parent or legal guardian before a child can begin school.

4K Preschool Program Teachers will schedule home visits for the 4K preschoolers prior to their first day of preschool. Home visits for 4K preschoolers will be held August 17 – 21, 2015. 4K preschoolers will

32

staggered entry beginning on Monday, August 24, 2015, with all children in attendance by Friday, August 28, 2015. Teachers will let the parents know exactly which day each individual child will begin school during the home visits. In addition to home visits, teachers will schedule conferences throughout the year to review progress.

3K Preschool ProgramTeachers will schedule home visits for the 3K preschoolers prior to their first day of preschool. Home visits for 3K preschoolers will be held August 17 – 21, 2015. 3K preschoolers will staggered entry beginning on Monday, August 24, 2015 with all children in attendance by Friday, September 4, 2015. Teachers will let the parents know exactly which day each individual child will begin school during the home visits. In addition to home visits, teachers will schedule conferences throughout the year to review progress. A home visit at the end of the school year is also required.

GradingKindergarten, first grade, and second grade report cards list the skills and strategies that are important to the particular grade level. Children are marked on their grade level skills using the scale included on the report card.

The report cards are also designed to provide information to the parents about reading levels, writing levels, and high frequency spelling words.

Standardized Testing ScheduleThis is the tentative testing schedule (including testing windows) for Woodruff Primary School. Some dates may change. You will receive a letter about these tests and the testing format prior to the tests.

MAP Testing (Reading & Math) - 2nd Graders New to WPS – August 24 – September 18, 2015MAP Testing (Reading & Math) – 1st & 2nd Graders – November 30 – December 11, 2015MAP Testing (Reading & Math) – 1st & 2nd Graders – April 25 – May 13, 2016

Homework PolicyA moderate amount of homework, properly assigned and checked, can provide valuable reinforcement and practice of skills and concepts learned in the classroom. The homework assignment should be one that the child understands and can do outside the class without the teacher’s help. New work should not be assigned as homework. If an extenuating circumstance causes the student’s homework not to be completed, the parent should send a note on the day the assignment is due stating the reason the work was not completed. Otherwise, the student may miss another activity in order to complete the homework and get the practice that the homework provides.

Homework should be a top priority for the child. Please provide your child with a quiet area with needed supplies in which to complete homework. At the completion of the homework, please check your child’s work and review any items with which he or she had difficulty. Please allow the child to complete the assignment on his or her own before providing help.

33

If you have questions about assigned homework or instructional strategies taught in the classroom, please contact the teacher to determine the best method to support your child’s learning. If your child is absent from school, please request homework assignments by 10:00 a.m. You may leave a message on the teacher’s voicemail or contact the office to request assignments.

HEALTH & SAFETY

Medication ProceduresOral medication will be given or topical medication will be applied only when prescribed by a licensed physician. The medicine must be prescribed to be given at least four times per day or at a specific time of day in order to be given at school. Medication prescribed three times a day or less needs to be given at home, before and after school hours. A parent or guardian must bring the medicine to school in the original container and must complete a written permission form for the medicine to be given. These forms are available in the health room and on our school web site. If you anticipate your child needing to take medicine at school, you may ask the pharmacist for two prescription bottles, one for home and one for school. Over the counter medications will not be given at school unless prescribed by a physician to be given four times a day, or at a specific time of day.

If a student has a health condition that requires specific treatment, for example, asthma, severe allergies to insect stings, diabetes, or seizure activity, emergency medications will be administered as written by a physician. Please bring Epi-Pen injection kits, inhalers, or necessary emergency medications to the school to be used as necessary.

Criteria for Students Being Sent Home Due to Illness 1. Fever of 100 degrees or higher during the past 24 hours, with or without symptoms *2. A cold in the contagious stage; severe nasal discharge that is not clear in color3. Any communicable diseases4. Undiagnosed rash or skin eruptions5. Vomiting or diarrhea within 12 hours6. Untreated head lice or scabies

*Students who are sent home with fever of 100 degrees or higher should remain at home the following day. After one full day at home, students may return if they are “fever free” without the use of medication for a period of 24 hours.

WPS follows the guidelines of the “January 1, 2015, Childcare Exclusion List” from the SC DHEC/ Bureau of Disease Control.

34

Head LiceHead lice are human parasites and are generally transmitted from person to person by direct contact and through the use of personal items, such as combs, brushes, hair ornaments, hats, coats, and scarves. Lice do not normally carry disease, nor does their presence indicate dirty hair or dirty conditions in the home. However, preventive measures should be taken to stop the spread of them as soon as they are detected. Head scratching and intense itching of the scalp are the main indications of head lice. Their presence can be confirmed by close visual inspection of the hair and scalp under a good light. Look for grayish crawling forms and/or tiny white oval eggs (nits) adhering to the hair shafts about ¼” from the scalp. Usually the best place to look is over the ears and around the hairline at the back of the neck, although other areas should not be excluded.

Since lice can be easily passed among young children, it is our practice to send children home as soon as lice are discovered. The nurse will provide information regarding treatment of the child, family members, and the home environment to the parent when the child is picked up from school. Following treatment, the child must be rechecked by the school nurse using a magnifying light before being re-admitted to school. The parent should bring the child to school and remain with the child until the nurse determines that the treatment has been effective. Teachers will expect a note from the nurse’s office indicating the child’s re-admittance to the classroom. In the rare event that the same child presents 3 times with head lice, he or she will not be able to return to school until the hair is free of nits.

Because of these recheck procedures, we experience very few cases of head lice in our school. However, if we should discover several cases of head lice in a single classroom, parents of all children in that classroom will be notified through a letter, so they can check their own children more closely. Please do not hesitate to contact our school nurse if you have any questions about these procedures.

Health ScreeningsHealth screenings are provided to students at WPS. These screenings provide an opportunity to identify students who may have health conditions that could interfere with their ability to learn. Screenings are conducted at these grades:

35

Vision: Preschool (3K) – 1st Grade (School Nurse)Hearing: Preschool (3K) – 1st Grade (School Nurse)Height & Weight – Preschool (3K) – 2nd Grade (Teachers & PE Teacher)Dental: Preschool (4K) – 1st Grade *Dental screenings are conducted at WPS by Healthy Smiles of Spartanburg.

ImmunizationsAn up-to-date South Carolina Immunization certificate must be on file for each student. Preschoolers may enter school having met daycare requirements, but kindergartners must meet school requirements. Children require additional immunizations after their 4th birthdays. All children entering kindergarten must have one dose of polio after the 4 th birthday regardless of previous doses. These requirements are indicated on the certificate. Please make sure your child has the updated school certificate prior to the kindergarten year. The updated certificate must be on file prior to placement in a kindergarten class.

Students with Special Health Care Needs

Many health care services can be provided for students to keep them at school where they can learn and participate with other students. Our goal is to provide information to parents and legal guardians about some of the services and programs available for addressing the health care needs of students during the school day to help students succeed in school. It is important that the necessary health care information is shared with the appropriate people—such as teachers on duty during recess, bus drivers, and cafeteria employees—to make sure that the students’ needs are met throughout the school day.

Individual Health Care Plans or Individual Health Plans (IHPs)Individual health care plans are also called individual health plans or IHPs. School nurses who are registered nurses write IHPs to guide how a student’s health care needs will be met while at school. The nurse works with the student, the student’s parents or legal guardians, the student’s health care provider, and other school staff to write the plan. IHPs are written for students who have special health care needs that must be met by school staff during the school day. IHPs are also written for students who have been approved by the school district to self-medicate or self-monitor. To learn more about IHPs, contact your child’s school nurse.

36

Section 504 of the Rehabilitation Act of 1973 (Section 504)Section 504 is a federal law that requires public schools to make adjustments so that students with certain disabilities can learn and participate in settings like other students who do not have disabilities. To be eligible for services under Section 504, a student must have a condition that substantially limits one or more major life activities. A team decides if a student is eligible. The team should include the student’s parent or legal guardian, the student (if able), and others who know the student or know about the student’s disability, such as a teacher, a guidance counselor, a school nurse, and other school staff. If the student is eligible, the team develops an individual accommodation plan. The individual accommodation plan explains how the student’s needs will be met while at school and may include health services for the student during the school day if needed. To learn more about Section 504, contact the Section 504 Coordinator, District Administrative Offices at (864) 476-3186

Individuals with Disabilities Education Act (IDEA)Students, ages 3 through 21 years, may receive services under the IDEA if the student needs special education and related services to benefit from his or her educational program. A team decides if a student qualifies for services under the IDEA. The team includes the student’s parent or legal guardian, teachers, and other school staff. The team develops an individualized education program (IEP) if the student meets federal and state requirements. The IEP outlines a plan for helping the student receive a free appropriate public education and meet goals set by the team. The IEP may include health services for the student during the school day if needed. Contact the Director of Special Education, District Four Administrative Offices at (864) 476-3186, to learn more about the IDEA.

Medical Homebound InstructionMedical homebound instruction is a service that is available for students who cannot attend school for a medical reason even with the aid of transportation. A physician must certify that the student has such a medical condition but may benefit from instruction, and must fill out the medical homebound form that the school district provides. The school district then decides whether to approve the student for medical homebound services. The school district will consider the severity of the student’s illness or injury, the length of time that the student will be out of school, the impact that a long period away from school will have on the student’s academic success, and whether the student’s health needs can be met at school. To learn more about medical homebound services, contact the Student Services Coordinator, District Four Administrative Offices, at (864) 476-3186.

Accidents and EmergenciesEvery effort is made to prevent accidents. However, in case of an accident, first aid will be provided by authorized school personnel. If it is considered serious or the child is uncomfortable, a parent is called. In all cases of accidents or illnesses, every effort is made to contact the parents. However, if we are unsuccessful in reaching parents, the school will follow parents’ directions provided on the information card to contact a designated individual to pick up the child. EMS will be called if deemed necessary.

School InsuranceSchool insurance is an optional purchase. Information regarding insurance will be available during registration. Prices for school insurance are as follows: School Time Coverage: TBD24 Hour Coverage: TBD

37

Emergency Contacts and Phone NumbersSince emergencies require quick decisions, please help us by keeping your contact information up-to-date. It is important that we have parents’ current address and phone numbers. It is also important that this information is updated on persons designated as emergency contacts. Please notify your child’s teacher and the office staff to update addresses and phone numbers as soon as changes occur. An update of this information will be required periodically for all students.

Change of ClothesSince young children may have accidents or spills that would cause them to have wet clothes, we ask that parents of all preschool and kindergarten children send a change of clothes to school. Please include long pants, underwear, and socks in this change of clothes. These will be kept in the child’s classroom until needed. If they are used, please send a new set of clothes the following day. All clothes should be labeled, so that they can be returned at the end of the year. Please send a doctor’s statement if there is a physical concern that requires diapering at school.

Naptimes and Rest TimesOur preschoolers take 1 hour naps and our kindergartners rest for 30 minutes each day. Preschool children should have a mat and towel at school for naptime. Kindergartners should have two towels. Towels will be sent home periodically for proper cleaning. Preschoolers and kindergartners who nap/rest at school are spaced 3 feet apart during rest time. Children are supervised during rest time. Children who are sick in the health room are spaced 6 feet apart.

Diapering and Potty TrainingChildren enrolled in 3K preschool – 2nd grade should be potty trained. Any condition that delays or interferes with potty training should be documented by a physician’s statement in order to be diapered at school.

Outside Play and WeatherDaily outdoor play is part of a healthy program for young children. We believe that children benefit from playing outside in all except the most extreme weather. WPS adheres to the “Child Care Weather Watch” based on information from the National Weather Service in making decisions about outside play (Source: Iowa Dept. Public Health, Healthy Child Care Iowa). The “Child Care Weather Watch” factors in wind-chill during colder months and heat index during warmer months. Generally, temperatures above 40 degrees (with a wind chill of 15 or less) and below 90 degrees are considered suitable for routine outdoor play in our area. Air Quality Index levels of green, yellow and orange are considered safe for the general population.

In addition, we ask that parents adhere to these guidelines when dressing young children for school in various types of weather. In cold weather, children’s clothing should be layered. Children should wear a coat to play outside in cold weather. In warm weather, children’s clothing

38

should be light-colored, lightweight, and limited to one layer of absorbent material. Children may use wide-brimmed hats and sunglasses at recess as protection from the sun. Sunscreens may be applied according to guidelines relating to topical applications, which include an order from a physician. Our area has not been designated as high-risk of insect-borne disease, but if that situation should change and the use of insect repellent should become advised, it would be handled in the same manner as other topical treatments and require an order from a physician.

Supervision of ChildrenAll children will be directly supervised at all times by qualified staff persons. Teachers will take attendance as children enter the classroom each morning. Children will be accounted for as they travel in and out of the classroom throughout the day.

Emergency DrillsThe purpose of fire drills, tornado drills, and earthquake drills is to provide practice for children in case of emergencies. During a fire drill, students are instructed on the proper procedures for evacuating the building in the most efficient manner. State regulations require one fire drill per month. Evacuation routes are posted in each classroom. Students should remain extremely quiet during drills in order to hear any directions given by the teacher. Students should never take the time to retrieve personal items before exiting the building. In addition to monthly fire drills, tornado drills and earthquake drills are conducted at least once per year.

Opening and Closing of School Due to Weather ConditionsWhen weather conditions make the regular operating hours of school questionable, announcements will be made through the local media. If you do not have access to local media, please make arrangements to contact a friend or have a friend notify you. Please do not contact the school except in an extreme emergency. The school’s telephone lines need to be kept open in order to send and receive messages as decisions are made about the opening or closing of school.

Pets and Other Live AnimalsCareful planning should be involved when young children and animals are brought together at school or another environment, such as a zoo. Any pet or animal should be in good health, show no evidence of carrying a disease, be fully immunized, and be maintained on a flea, tick, and worm control program. A current (time-specified) certificate from a veterinarian shall be on file in the facility, stating that the specific pet meets these conditions.

At no time should the school have ferrets, turtles, iguanas, lizards, or other reptiles, birds of the parrot family, or any wild or dangerous animals. Fish, amphibians (tadpoles to frogs), worms, insects (ants, caterpillars to butterflies), and hatching chicks are allowed.

Prior approval from administration should be obtained before bringing any pet into contact with children. Requests to bring an animal to school should meet the following criteria:

39

All animals must have a certificate of health and immunizations from a licensed veterinarian.

Cages must be cleaned daily (including holidays and vacations) when children are not in the classroom. Dispose of waste properly by double bagging and immediately removing to an outside dumpster.

Cages must be designed for the specific animal and approved for its use. It should have a removable bottom for ease of cleaning. Litter boxes are not permitted.

Locate animals and cages as far away from ventilation systems as possible. Movement from animals must not set off motion detectors after hours. Upon notification of sensitivity by students or staff, a classroom will be kept animal free. Animal food will be kept out of reach of children. Animals will be kept out of food preparation areas, food storage areas, and eating areas. Staff and students must wash their hands after handling animals, animal food, and animal

waste. Service animals must be registered in the building upon arrival. Animals will not be allowed on a school bus.

All contact between animals and children should be supervised by a staff member who is close enough to remove the child immediately if the animal shows signs of distress or the child shows signs of treating the animal inappropriately. Staff should instruct the children on safe procedures when in close proximity to animals.

NUTRITION

Breakfast ProgramBreakfast is served to kindergarten, first grade, and second grade students each morning from 7:15 – 7:45 a.m. Students must be in the breakfast line by 7:45 a.m. in order to be served breakfast. Children who wish to eat breakfast at school should report directly to the cafeteria. If a child goes to class first, he or she will likely be too late for breakfast and will be turned away. Arrival after 7:45 a.m. will not allow the child time to eat, take his or her tray to the scullery, and arrive in class on time. Only late arriving bus students are served after 7:45 a.m.

Preschool students (3K & 4K) in full-day classes should report directly to the preschool classrooms. These classes will enter the cafeteria following the WPS News Show and eat breakfast together with their teachers.

40

Children participating in the school breakfast program should be able to come to the cafeteria and follow the procedures explained by the adults on duty. Children who are hesitant about eating breakfast in the cafeteria (and still require the parent to be nearby) should become more familiar and comfortable with lunch procedures before beginning to participate in the school breakfast program. We regret that we are unable to provide breakfast for parents.

The cost of the student breakfast is $1.00 per day. A free/reduced priced breakfast is available for those who qualify. The reduced breakfast is .30 per day. Please complete the free or reduced meal application at registration. Parents are responsible for paying for the days the child eats until the application has been approved.

Preschool Snack Program Only preschool children are served snacks from the cafeteria. The cost for snack is $.50 per day. Reduced snack cost is $.10 per day. The free or reduced application may apply for snacks as well as meals. Parents are responsible for paying for the days the child receives snacks until the application has been approved.

Lunch ProgramA well-balanced lunch meeting USDA guidelines is provided for students each day. Weekly menus are posted in the cafeteria, on the school website, and in classroom newsletters. Additional copies of menus can be obtained from the school office. If a student is allergic to milk or milk products, juice may be substituted. Any request to substitute juice for milk must be accompanied by a letter from a physician and submitted to the school nurse. The nurse will notify the cafeteria manager. Any other food allergies should be handled in the same manner. It is the responsibility of the parent to notify the teacher and the nurse each year that the student has allergies to milk or foods or any special dietary restrictions.The cost of the student lunch is $1.70 per day. A free/reduced priced lunch is available for those who qualify. The reduced lunch is .40 per day. Please complete the free or reduced meal application at registration. Parents are responsible for paying for the days the child eats until the application has been approved. We cannot accept charges if funds are not available in the account. Lunches must be sent from home until the account has a positive balance. If there is a question regarding the meal account, please contact Kathy Osborne at 476-2089.

Some parents wish to eat lunch with their children on special occasions throughout the school year. We are happy to accommodate as long as you notify the child’s teacher by 8:00 a.m. on the day you would like to eat, so that you can be included in our lunch count. The teacher will be responsible for notifying the cafeteria manager and the lobby receptionist, so they can be expecting you. All visitors will need to bring a driver’s license or SC identification from the Department of Motor Vehicles to be scanned to obtain a visitor’s pass to enter the cafeteria.

Two meals at which we are unable to accommodate guests are the Thanksgiving and Christmas meals. We are also not able to accommodate guests on the days we serve bagged lunches. It is also important that the child remain at school to receive afternoon instruction, so we ask that you not request an early dismissal following lunch.

41

Meal AccountsEvery student will be assigned an individual meal account. Payments should be made into this account, which works similar to a debit card. The system keeps track of all meals served from the cafeteria (breakfast, lunch, preschool snack, extra milk) and deducts from the balance at the time the meal is served. A student may eat meals as long as funds are available in the account. The school is unable to provide meals on credit. The parent should be prepared to send lunches from home when the account balance is too low to cover meals. If you have questions about our system or these procedures, please contact Mrs. Hodge at 476-3174.

Low balance notices will be sent home on Wednesdays. You should deposit additional money into your child’s account as soon as you receive a low balance notice. Be sure to look for this notice in your child’s bookbag on Wednesdays. Payments should be sent to the child’s teacher. Be sure to place the money/check in an envelope and include the account number on a check. Please write the child’s name, account number, and the teacher’s name on the envelope.

Occasionally, parents are unaware of the meals their child is eating at school. They are surprised when they receive a notice that the account balance is low. Upon investigation, we may find that the child is eating breakfast or getting extra milks without the parents’ knowledge. Therefore, we are providing a form where parents can indicate which meals (lunch, breakfast, preschool snacks, and milks) the child will routinely consume at school. We hope this will alleviate any surprises for parents when they receive balance notices.

Money cannot be accepted for other items if the meal account has an outstanding balance. This includes field trips, pictures, t-shirts, books, etc. Funds remaining in the accounts of second graders at the end of the school year will be refunded. Funds in the accounts of students at other grade levels will be carried forward unless a refund is requested.

Free or Reduced Meal ApplicationsYou may submit an application for free or reduced meals at registration or anytime during the school year. Applications are available in the school office or from the school web site at the “Forms” link. If you have any questions regarding specific meal accounts, please contact Kathy Osborne at 476-2089.

If a student was on free or reduced status the previous year, the status will only be carried over for 30 days into the new school year. A new application must be completed for the child to continue receiving benefits for the current year. The application should be completed at registration even if you have received written notification that the status will carry over. Until a new meal application is approved, students are responsible for the full price of meals regardless

42

of their typical status. Meals eaten while the child is not under free or reduced status cannot be reduced to free or reduced status at a later date. Meals must be paid according to the status on the day the meal is eaten.

The federal government has additional requirements related to free or reduced meal accounts. One requirement is that a form must be signed every 60 days if no income or no employment is listed on the initial application. Those dates are November 15th, January 15th, and March 15th. If the form is not received by the date indicated, the free or reduced status reverts to PAID status. If the income or employment status has changed, a new meal application should be submitted.

Sometimes, a family may be directly certified. In this case, it is critical that all family members be listed on the application form. If older siblings are already on free or reduced status and younger siblings are enrolled at a later date, it is important that they are added to the form. Otherwise, we have no record of that the younger siblings are on free or reduced status and they will be charged full meal prices.

Lunches from Home/Outside FoodLunches from home should consist of nutritious foods and be contained in a lunchbox labeled with the child’s name. There can be no sharing of food brought from home. Also, parents should ensure that food brought from home remains at the proper temperature for safety. Access to refrigerators is not guaranteed. Therefore, lunches that need to remain chilled should contain a cold pack or frozen juice box. Foods cannot be microwaved at school unless prescribed by a physician.

Students bringing drinks from home should not bring canned sodas, glass bottles, or carbonated drinks. Opened drink containers may not be carried from the cafeteria as they easily spill creating sticky messes in the classrooms. The following nutritional guidelines are provided as needed.

Dietary Guidelines to Support Parents in Planning Nutritious Meals for Their Children

Number of Daily Servings for Primary-Aged Children

Food Group Number of Daily Servings for Primary-

Aged Children

What Counts as a Serving?

Grains Group: Bread, Cereal, Rice, Pasta

6 1 slice of bread 1 cup of ready to eat

cereal ½ cup of cook cereal,

43

rice, pastaVegetable Group 3 1 cup of raw leafy

vegetables ½ cup of other

vegetables – cooked or raw

¾ cup of vegetable juice

Fruit Group 2 1 medium apple, banana, orange, pear

½ cup of chopped, cooked, or canned fruit

¾ cup of fruit juiceMilk Group: Milk, Yogurt, Cheese (fat free or low fat)

2 1 cup of milk or yogurt 1 ½ ounces of natural

cheese (such as Cheddar)

2 ounces of processed cheese (such as American)

Meat Group: Poultry, Fish, Dry Beans, Eggs, Nuts (lean or low fat)

2, for a total of 5 ounces

2-3 ounces of cooked lean meat, poultry, fish

½ cup of cooked dry beans or ½ cup of tofu counts as 1 ounce of lean meat

2 ½ ounce soyburger or 1 egg counts as 1 ounce of lean meat

2 tablespoons of peanut butter or 1/3 cup of nuts counts as 1 ounce of meat

Adapted from the USDA, Center for Nutrition Policy and Promotion

Snack Foods & CelebrationsDue to the increasing number of children with food allergies and dietary restrictions and in accordance with national guidelines, we cannot accept any foods as gifts for children. Cupcakes, cookies, and candies cannot be distributed to students to celebrate birthdays, holidays, or special events. If delivered to school, these items will be returned. We encourage non-edible gifts for celebrations, such as pencils, stickers, etc. Except for our preschool program, the school does not provide snacks for students. If your child requires a snack between breakfast and lunch, please make sure the snack is something that can be eaten quickly and easily and will not take away from instructional time. Please do not send a drink with the snack, as water is always available. Children will not be allowed to share snacks.

Class Parties44

Two class parties are held each year, one for Christmas and another for Valentine’s Day. Teachers may ask up to three parents to help with each party. Some teachers may not require help with the class parties. The teacher will notify parents if she needs assistance. Other children should not accompany the parent while helping with parties.

The teacher and grade parents should plan the party menus carefully to be in accordance with the following guidelines. Food brought from home for sharing with the class must be either whole fruits or commercially prepared, packaged foods in factory-sealed containers. We must avoid foods with high sugar content, food additives, or highly processed foods.

PARENT INVOLVEMENT

Parent-Teacher Organization (PTO)The Woodruff Primary School PTO assists with school functions, coordinates fundraising efforts, sponsors projects, and supports the school in many ways. Previous projects sponsored by the PTO have included playground equipment, risers for the music program, and sound systems. This year, fundraising efforts will go toward new playground equipment. Membership in the PTO is $3.00 per person and you receive a very handy school magnet with the school year calendar printed on it. It is great for the refrigerator at home or a file cabinet at work!

2015-2016 PTO OfficersMicha Kelley - President Shannon Wardlow– Vice President

45

Ashley Gonzalez– SecretaryLynne Skinner - Treasurer

Fundraising through the PTOThe WPS PTO will sponsor fundraising drives to raise money for our school projects. If you do not wish to participate in these fundraising events, please request an “opt out” form in the office, so that the PTO will not send you fundraiser packets. Of course, you will continue to receive notification of PTO meetings and other events.

Spirit DaysThe PTO will sell Woodruff Primary School t-shirts this year. We encourage children to wear school t-shirts for our School Family Celebrations (school spirit days), which will be held the last Friday of each month.

WPS Volunteer ProgramIf you are interested and have the time, we would love to have you volunteer at WPS. We have several areas where you would be very helpful. Tutor - These instructional activities would take place in the classrooms during center time, writing workshop, or reading workshop.

Preschool Readers (Read books to preschoolers during center time.) Kindergarten Readers (Read books to kindergartners during center time.) Adult Underwriters (Write underneath the child’s writing during writing workshop.) Literature Circles (Listen to a group of children conduct a book talk.) Poetry Readings (Listen to children share poems with expression.) Readers’ Theater Groups (Listen to children practice and perform lines.)

Assistant - Serve as volunteer assistant in a classroom performing roles assigned by the teacher.Chaperone for Field TripsGrade Parent for PartiesClerical Assistant - If you are unable to volunteer during the school day, but would like to help in some way, please let us know. Perhaps you could staple books, cut out laminating, or do other helpful things from home.Donor - We are always in need of items for the classrooms. Some are items you would collect over time. Others are purchased items. If you are interested in “volunteering” in this manner, please let us know. We will send a wish list. Younger children should not accompany an adult who is volunteering at the school, helping with a party, or chaperoning a field trip.

In an effort to ensure the safety of our students, it is the policy of Spartanburg District 4 to conduct background checks (SLED checks) on all employees and volunteers (persons who will come in contact with children other than their own). If you are interested in volunteering at WPS, please come by the school office to pick up a form providing the information needed to conduct a background check or request it from your child’s teacher. These forms will be available at registration, also.

School Improvement Council (SIC) and Title I CommitteeThe School Improvement Council (SIC) serves many functions, including assisting in the development, implementation and evaluation of the five-year school improvement plan. The

46

council develops an annual Report to Parents and collaborates with the principal in writing the narrative for the School Report Card. The council also reviews and updates the school’s Title I Plan and Parent Involvement Policy. We invite all parents to attend and participate in our meetings. Meetings for the upcoming school year will be held in the media center from 3:00 – 3:30 on the following dates:

September 15, 2015November 10, 2015

February 2, 2016April 12, 2016

SubstitutesWe are always in need of good substitutes for our classrooms. If you would be interested in substituting at Woodruff Primary School, please complete an application through the District Office. Substitutes must attend one training workshop prior to substituting.

Field TripsField trips are planned as part of the school’s instructional program. Teachers will schedule field trips related to the standards. Throughout a child’s years at Woodruff Primary, we plan a variety of trips to enhance and extend classroom lessons. Younger children will participate in more trips and older children will participate in fewer trips.

When your child brings home information about a field trip, please sign and return the permission slip the next day. We will not take a child off of school property without the parent’s written permission. Children will travel by state school buses. First aid kits and cell phones are available on every bus. All trips will be completed prior to spring break.

Chaperones for Field Trips We need chaperones to supervise our field trips. We require 1 adult for every four children. Therefore, we will need approximately 3 or 4 parent chaperones to help our teachers and assistants on field trips. The following guidelines are in place for our field trip chaperones:

Chaperones are scheduled in advance by the teacher. All chaperones will have been notified by the day of the field trip. Please do not make plans to chaperone until the teacher confirms that she needs your assistance.

Other children should not accompany the parent while chaperoning a field trip, as the chaperone’s full attention is required to supervise students.

All chaperones should plan to accompany the children on the school bus. Due to space limitations on buses and in some events, we are limited to 3 or 4 chaperones per trip.

Background (SLED) CheckSpartanburg District Four requires a background (SLED) check on all employees, chaperones, and volunteers who come in contact with students. The District Office handles all background

47

checks. If you are willing to help chaperone field trips or volunteer in any other capacity, please complete a form providing information necessary for the background check. You may obtain the form from the school office or from your child’s teacher. These forms will also be available at registration.

Preschool Parent Involvement3K – To ensure consistent parent-teacher communication throughout the school year about your child’s development and academic progress, the following four meetings will be required as part of the 3K program. These meetings must be held with the child’s parent or legal guardian.

An orientation to 3K will be conducted at the beginning of the year home visit before the child begins school.

Parent-teacher conferences will be held at school at the end of the 1st nine weeks and at the end of the 2nd nine weeks.

An end-of-the-year home visit will be conducted to review final assessment reports.

4K – To ensure consistent parent-teacher communication throughout the school year about your child’s development and academic progress, the following three meetings will be required as part of the 3K program. These meetings must be held with the child’s parent or legal guardian.

An orientation to 4K will be conducted at the beginning of the year home visit before the child begins school.

Parent-teacher conferences will be held at school at the end of the 1st nine weeks and at the end of the 2nd nine weeks..

Agencies and Services Families may have needs that require support from other agencies serving the Woodruff area. Please find a listing of some of these agencies below along with their contact information. Please contact our school guidance counselor, Mrs. Sheffield, if you should need additional information at 476-3174.

Big Brothers/Big Sisters of the Upstate – coordinates mentoring services for child with single parent 161 E. Kennedy Street, Spartanburg, SC 29306Phone: 864-542-9328

Charles Lea Center – serves children with special needs195 Burdette Street, Spartanburg, SC 29307Phone: 864-585-0322Hours: Monday-Friday, 8:00 a.m. – 5:00 p.m.

Department of Social Services – Child Abuse & Neglect, Intake24 Hour Child Abuse Hotline: 864-585-1445

Helping Hands Ministries of Woodruff – primarily provides help with food, heating fuel, clothing, & prescription medications 206 Chamblin St. Woodruff, SC 29388

48

Phone: 864-476-2401; Fax: 864-476-9353Hours: Monday-Friday: 10:00 a.m. – 12:30 p.m. – table food

Hope Reach - serves children with autism751 East Georgia Road, Woodruff, SC 29388Phone: 864-476-7400Web Site: www.projecthopesc.orgDirector: Mark Knight

Mental Health Center Spartanburg Area – provides mental health services250 Dewey Avenue, Spartanburg, SC 29303Phone: 864-585-0366Office Hours: Monday – Friday, 8:30 a.m. – 5:00 p.m. by appointment

Regenesis Community Health Cr – provides counseling for Medicaid, food stamps, TANF (Temporary Assistance for Needy), family Rx assistance, voter registration220 Irby Street, Woodruff, SC 29388Phone: (864) 670-9414

Salvation Army Store - provides clothing and household items at a reduced cost467 Cross Anchor Road, Woodruff, SC 29388Phone: 864-476-2201Hours: Monday – Saturday 9:00 a.m. – 5:00 p.m.

South Carolina Legal Services – provides legal assistance148 E. Main Street, Spartanburg, SC 29306Phone: 864-582-0369 Fax: 864-582-0302

Spartanburg County Health Department – (WIC) – provides some medical services and immunizations151 E. Wood Street, Spartanburg, SC 29305Phone: 864-596-2227Hours: 8:30 a.m. – 5:00 p.m.

Woodruff Area Soup Kitchen – Church of God of Prophecy – provides meals340 McArthur Street, Woodruff, SC 29388Phone: 864-476-3589Hours: Monday – Friday (Lunch: 11:30 a.m. – 12:30 p.m.; Tuesday Dinner: 5:30 p.m.)Contact: Shonda Mahler or Jewell Bunn

Woodruff Community Center – provides children and adult programs116 South Main Street, Woodruff, SC 29388Phone: 864-476-2256Hours: Monday – Thursday (9:00 a.m. – 4:00 p.m.)

Woodruff Community Clothes Closet – provides clothing for adults and children (picture ID required) 306-A North Main Street, Woodruff, SC 29388Phone: 864-590-0229 or 864-476-2522

49

Hours: Saturdays 9:00 a.m. – 1:00 p.m. (donations accepted during same hours)Director: Diane Lamb

Woodruff Housing Authority (Kelly Acres) – provides assistance with housingPhone: 864-476-7043

Woodruff Leisure Center – after school programs and summer programs for children550 Cavins Road, Woodruff, SC 29388Phone: 864-476-7967Hours: Monday - Friday 7:30a.m. – 6:00 p.m.Directors: Josh Garrison or Matthew Mabry

POLICIES & PROCEDURES

Confidentiality of Student RecordsWoodruff Primary School acts in accordance with the Family Educational Rights and Privacy Act (FERPA) and Heath Insurance Portability and Accountability Act (HIPAA) guidelines regarding the confidentiality of student records. Student records are updated and maintained by the child’s classroom teacher and housed in the vault in the main office. Records include copies of documents and forms required for enrollment, registration forms, report cards, standardized test results, and any court documents. The vault is locked each evening. Access to files is limited to persons on a “need to know” basis. Those persons may include the school nurse, ESOL teacher, speech therapist, administrator, or guidance counselor. Health records are locked in a file in the Health Room. The school nurse maintains the key to these records. Special education files are locked in a file in the office of the school’s special education liaison/guidance counselor. The Assessment Portfolios are maintained in the child’s classroom for use by the classroom teacher. Working student files kept in classrooms are not accessible to students or classroom visitors. Woodruff Primary School forwards student records upon request from the parent or the receiving school if the student has been withdrawn or has been absent for 10 consecutive days without contact.

50

Returned ChecksAll checks should be made payable to Woodruff Primary School. It is our practice to forward returned checks to the Spartanburg County 7th Circuit Solicitor’s Worthless Check Unit. If you find that you may have a check returned from the bank, please notify us as soon as possible, so that arrangements can be made for the payment of the check.

Deliveries to SchoolIf your child has forgotten his or her book bag, lunch box, or another necessary item, please bring the item to the front office as early as possible. We do not accept deliveries of other items for students, such as flowers, balloons, stuffed animals, candies, etc. Our limited office staff is not able to make deliveries from the office to the classrooms, as it takes them away from their regular responsibilities of answering phone calls, handling early dismissals, etc. Deliveries also interrupt instructional time in the classrooms. We hope you can enjoy these types of gifts at home.

Public Release of InformationWe are proud of our children and their accomplishments at Woodruff Primary School. We share our children’s activities and accomplishments with family and community members in a variety of formats, such as student-made booklets, school web pages, newsletters, bulletin boards, newspaper articles, community displays, etc.

If you do not want public release of information on your child, please complete a form to this effect. You may obtain a form from the office or from your child’s teacher.

School Pictures & YearbooksFall Picture Day – Wednesday, September 9, 2015Fall Picture Make-Up Day – Wednesday, October 14, 2015Class Picture Day – Friday, January 22, 2016Spring Picture Day (all grades) - Wednesday, March 2, 2016 (No make-up day)Kindergarten Graduation Pictures – Wednesday, April 13, 2015 (No make-up day)Picture proofs will be sent home for parents to view, but there is no obligation to purchase any picture packets that will be offered.

Yearbooks will be pre-sold at registration. The cost of the 2015-2016 Yearbook is $20.00. This is completely optional. Yearbooks will be distributed in late spring. In the event that there are a few extra yearbooks, they will be sold on a first-come, first-served basis at $25.00 each. Again, there is no obligation to purchase pictures or yearbooks.

Library Policies and ProceduresAll students are encouraged to check out books. Reading at home is one of the most important reinforcements of what students are learning at school. If you will not allow your child to check out books, please note this on a form that the media specialist will provide.

Students are responsible for all library materials checked out to them. If books are lost or damaged, the student is responsible for any lost book or damaged fines. Students will be fined

51

$1.00 for any barcodes that are torn off. Students will not be allowed to check out additional materials if they have overdue books or unpaid fines. If a book is paid for and later returned, money will be refunded. All fees must be paid in order to receive the final report card and register for the next school year.

TextbooksFree textbooks are provided to students by the State of South Carolina. Students should take special care of their textbooks. Most of the books issued in kindergarten are consumable books, such as math workbooks. First and second graders will have some hardback textbooks that will be issued to them and taken up at the end of the year. Students will be required to pay the replacement cost for lost books. Fees will be assessed if a textbook is damaged. The replacement cost will be charged for books damaged beyond use. If a page is missing from a book, it is considered not usable. Fees for lost books are listed below. All fees must be paid in order to receive the final report card and register the next school year.

Lost Book Charges for the 2015 – 2016 School YearSubject Charge Math Kindergarten Journal $17.70 Grade 1 Reference Book $19.47 Grade 1 Journal $17.70 Grade 2 Reference Book $19.47 Grade 2 Journal $17.70 Science Grade 2 $41.58

*Charges for individual reading books will be assessed at the replacement rate quoted by the publisher/distributor. These fees are generally less than $20.00.

Gifted & Talented ScreeningsThe screenings and selections for the gifted and talented programs are conducted during the 2nd

grade year. The actual programs will begin in the 3 rd grade at Woodruff Elementary School. Selection for the gifted art and gifted music will be conducted in the spring. The art and music teachers will send information regarding tryouts to 2nd grade students at that time.

Screening for the academically gifted and talented program is conducted throughout the second grade year. The screening process includes the following:

Dimension A (Reasoning Abilities)o CogAt (Cognitive Aptitude) administered in October/November of 2nd grade year

Dimension B (Achievement in Math and/or Reading) o ITBS administered in October/November of 2nd grade year.

Dimension C (Intellectual/Academic Performance)o Project STAR (performance tasks) administered in February/March of 2nd grade

year

The qualification criteria are as follows: 1. A composite score at the 96th percentile or higher on the CogAt (Dimension A)2. A composite or subtest score at the 93rd percentile on the CogAt (Dimension A)

AND a score at the 94th percentile on the ITBS (Dimension B)

52

*If a child meets the criteria under Dimension A - CogAt OR Dimension B – ITBS, he or she may participate in the performance tasks screening (Project STAR). A child must meet the criteria under either Dimension A - CogAt OR Dimension B – ITBS to be eligible to participate in Project STAR in March.

AwardsWe think all of our children are special and make their own unique contributions to the Woodruff Primary School family. We recognize their contributions and achievements in a variety of formats with a variety of awards. These are just some of the awards that we present our children throughout the year at our Success Days.

Literacy Awards Math Awards Science Fair Winners Art and Music Awards Terrific Kids Perfect Attendance (Student must have no more than 3 tardies or 3 early dismissals to

receive WPS perfect attendance award.) 2nd Grade Student Council Member Awards Donna Cannon Award – (2nd graders only)

Our Success Days are held during the school day. We are not able to retrieve a sibling from another classroom to attend a program. If you want your child to see his/her sibling receive an award, please keep your child with you until after the awards program and obtain a late slip to class following the program. Remember that he/she will be missing class work during the program.

Title I ProgramWoodruff Primary School participates in the federally funded Title I program, an initiative of the No Child Left Behind (NCLB) Act. This program provides selected students supplemental instruction in reading. The goal of this supplemental instruction is to have students reading on grade level by the end of the second grade year. Since Title I funds have been utilized to provide this supplemental instruction, Woodruff Primary School students have shown outstanding achievement on standardized assessments, particularly MAP assessments.

Any parent who would like to provide input into the Title I program at Woodruff Primary School should contact Ms. Karen Neal, Assistant Superintendent, at the Spartanburg District Office (864-476-3186 or kneal@spartanburg4.org). Woodruff Primary School’s Parent Involvement Policy and Parent-Student-School Compact are available following this description. Parents are also encouraged to communicate any suggestions and/or concerns to Mrs. Hodge (864-476-3174 or ahodge@spartanburg4.org). If parents need to leave a message, they should expect a response within two days.

Additional information for parents regarding the Title I program is available at several websites:Overview of the Federal No Child Left Behind Act: http://www.ed.gov/nclb/landing.jhtml

Professional Qualifications of Classroom Teachers: http://www.scteachers.org/titleii/parents.cfm

53

Title I Parent Involvement Policy1. Involve parents in the development, review, and improvement of the school’s Title I Plan

and Parent Involvement Policy. Parents are involved in all levels of school planning, review, and improvement

through the SIC/Title I Committee and PTO. Parents are asked to participate in surveys seeking information relative to school

planning and parent involvement. 2. Build the school’s and parents’ capacities for strong parental involvement.

Parents are encouraged to volunteer in their child’s classroom. Parent-teacher conferences are held throughout the year. School communication is sent home regularly, as well as posted on the school’s

website. Family events offer opportunities for parent and student involvement. The Alert Now telephone system is used for school messages and reminders. School and classroom newsletters are sent home regularly and posted on the

school’s and teachers’ websites. 3. Conduct, with the involvement of parents, an annual evaluation of the content and

effectiveness of the Parent Involvement Policy. Our SIC/TitleI Committee reviews the content of the Parent Involvement Policy

annually. 4. Develop, review, and implement a School-Teacher-Parent-Student Compact.

At the beginning of each year, parents, students, and teachers are asked to sign and return a Parent-Student-School Compact, indicating their commitment to working together to ensure a successful year for the child.

A copy of the compact is included in our parent handbook. A review of the contents of the compact is conducted annually by the SIC/Title I

Committee.

Title I Parent Resource CenterAs part of the Title I funding, Woodruff Primary School maintains a Parent Resource Center where parents may check-out books and materials that relate to the education of young learners. The WPS Parent Resource Center is located in a room off the school library. Mrs. Rhodes, our media specialist, can help you in selecting materials and advise you regarding the check-out procedures.

Author Title SummaryAmes, Louise Bates Your Five-Year-Old: Sunny

and SereneOffers advice on understanding a five-year-old, discussing their characteristics, discipline, abilities, individuality, and toys.

Ames, Louise Bates Your Four-Year-Old: Wild and Wonderful

Discusses the behavior and development unique to four-year-old girls and boys and practical advice for parents.

Ames, Louise Bates Your One-Year-Old: The Fun-Loving, Fussy 12- to 24-Month Old

Examines the behavior and development of twelve- to twenty-four-month-olds, covering toilet training, books and toys, individuality, interacting with other people, and other related topics.

Ames, Louise Bates Your Seven-Year-Old: Life in a Minor Key

A guide to the characteristics, moods, thoughts, and development of the seven year-old.

Ames, Louise Bates Your Six-Year-Old: Loving and Defiant

Provides guidance for parents of six-year-olds, explaining the six-year-old child's psychology and addressing such topics as the relationship with the mother, beginning first grade, competitiveness with siblings and friends, and lying, and includes lists of recommended books and toys.

Ames, Louise Bates Your Three-Year-Old: Friend Offers advice on understanding a three-year-old, discussing toilet training, eating habits, friendships,

54

or Enemy fears, language skills, and nursery school.

Ames, Louise Bates Your Two-Year-Old: Terrible or Tender

Describes the characteristics, physical growth, psychological maturation, and behavior of two-year-old toddlers.

Bailey, Becky Shubert is a S.T.A.R Shubert is having a yucky day. Come to Mrs. Bookbinder's class where he learns about being a S.T.A.R., ballooning and other anger management techniques. Children and adults learn to create and use a Safe Place.

Bailey, Becky Shubert’s Choice Shubert the lightning bug discovers the power of choices to help him stay focused while getting ready for school. Read along to see how he uses choices to help his classmates clean up and ask for help instead of fighting. Sara, Shubert’s Mom, models ways for adults to offer two positive choices to help children increase their attention span, follow through on a task, and improve their self-esteem.

Bailey, Becky There’s Got To Be a Better Way: Discipline That Works

Children have changed. Society has changed. Adults must change how they discipline children to be effective. We cannot teach children skills we do not possess. This book uniquely and humorously helps adults uncover damaging beliefs about themselves and children. Learn how to use every conflict moment as a teaching opportunity. Acquire the strategies you need to create a problem solving community of learners. Transform aggression, stop power struggles, empower both yourself and the children. There is a better way!

Bailey, Rebecca Anne

Easy to Love, Difficult to Discipline: The Seven Basic Skills for Turning Conflict Into Cooperation

Presents a seven-week program for changing one's disciplinary style, describing the development of child misbehavior and discussing assertiveness, choices, encouragement, positive intent, empathy, and consequences.

Bailey, Rebecca Anne

I Love You Rituals Contains more than seventy rhymes and games, including several positive nursery rhymes, interactive finger games, and physically active games, for infants to eight-year-olds, that prepare children for learning, enhance cooperation, and help parents and children bond.

Conner, Bobbi Unplugged Play: No Batteries. No Plugs. Pure Fun.

Describes over seven hundred creative ideas, games, and activities for children ages twelve months to ten years, and offers advice on what to put in a well-stocked toy cupboard.

Stamm, Jill Bright From the Start: The Simple, Science-Backed Way to Nurture Your Child’s Developing Mind, From Birth to Age 3

Offers parents a clear overview of the latest neuroscience findings on how children's minds develop and includes practical suggestions on how they can interact with their children and boost their mental power.

Title I Parent-Student-School CompactReading support services and materials at Woodruff Primary School are provided through Title 1 funding. Title 1 is a federally administered program with particular requirements regarding the use of these funds. These support services and materials include literacy coaches, intervention assistants, books, and literacy materials. A requirement of Title 1 programs is that administrators, teachers, parents, and students sign a compact (agreement) indicating their roles in the education of students. A copy of the Woodruff Primary School Title 1 Parent-Student-School Compact follows. When you receive this compact from your child’s teacher, please sign and return indicating your agreement. If you have questions, you are encouraged to note your concern and/or contact Mrs.Hodge.

55

As the parent of a student at Woodruff Primary School, I agree to…. Take responsibility for my child’s school attendance and punctuality. Provide supplies and materials for my student’s successful completion of assignments at

school and home. Provide space and supervision to ensure homework assignments are completed. Participate in educational decision-making about my child’s academic achievement. Attend parent-teacher conferences and maintain ongoing communication with my child’s

teacher. Take advantage of opportunities to be involved in child’s classroom.

As a student at Woodruff Primary School, I agree to… Discuss my school progress with my parents and share all information and forms. Work daily to the best of my ability. Be prepared for school by having school materials and completed assignments. Treat others with respect and fairness. Follow rules and procedures that keep others and myself safe.

As a teacher at Woodruff Primary School, I agree to… Provide high quality instruction that addresses the state’s standards in a supportive,

orderly learning environment. Participate in staff development to be knowledgeable of the latest research regarding best

instructional practices in early childhood education. Work with families and the community to support children’s learning and development. Teach and empower children to treat others with, and to expect from others, equity,

fairness and dignity. Understand children as individuals and to accommodate their unique needs and

potentials. Maintain frequent communication/reports with parents regarding student progress. Schedule parent-teacher conferences to communicate student progress.

As an administrator at Woodruff Primary School, I agree to… Provide a safe, orderly learning environment for children. Provide highly qualified teachers in every classroom. Participate in staff development to be knowledgeable of the latest research regarding best

instructional practices in early childhood education. Utilize student achievement data in instructional decision making. Provide opportunities for parent and community involvement. Provide reasonable access to staff.

“No Child Left Behind” Parent NotificationIn January 2002, President George W. Bush signed the “No Child Left Behind” Act into law. The law is designed to ensure that all children have an opportunity to obtain a quality education. As a parent of a student at Woodruff Primary School you have the right to know the professional qualifications of the teachers and instructional assistants who instruct your child.

Professional qualifications include: Whether the teacher has met state qualification and certification criteria for the grade

levels and subject areas in which the teacher provides instruction. Whether the teacher is teaching under emergency or other provisional status through

which state qualifications or certification criteria have been waived. The baccalaureate degree major(s) of the teacher and any other graduate certificate(s) or

degree(s).

56

Whether the child is provided services by paraprofessional(s) and, if so, their qualifications.

A parent who wishes to inquire about the qualifications of his/her child’s teacher or instructional assistant should make a written request to the school principal. In the request, the parent may only inquire about any qualification(s) listed above.

Professional Qualifications of Classroom Teachers: http://www.scteachers.org/titleii/parents.cfm

Spartanburg District Four Policies

Technology Practices AgreementIntroductionSpartanburg School District Four is pleased to be able to provide students access to technologies that enhance and enrich the educational process. Providing access to Internet resources, email capabilities, media centers with automated cataloging systems, satellite instructional television programming, and well-equipped keyboarding and curriculum labs helps facilitate the learning process.

Access to these forms of technologies is a privilege, not a right, and comes with expectations of appropriate actions and responsibility. The following guidelines have been developed to ensure that all technology is used appropriately.

Acceptable UseSpartanburg District Four’s goal in providing access to various technologies is to promote the teaching and learning process in our district. The purpose of utilizing technologies is to allow for an expanded opportunity to develop, practice, remediate and reinforce classroom skills. The use of technology in support of these educational objectives of the school district is the definition of acceptable use.

General Guidelines for Using TechnologiesStudents agree to:

57

1. Use technology equipment only with permission from a teacher2. NOT deliberately tamper with, vandalize, destroy, or steal technology equipment.3. NOT install any software to the network or to an individual computer.4. NOT delete, alter, or willfully corrupt network programming.5. NOT use technology programming or equipment for personal gain, for product advertisement, or for political lobbying.

Internet AccessThe Internet or the World Wide Web is an electronic highway linking computers all over the world. The Internet provides instant access to a wealth of current information and educational materials and allows for worldwide communication.

Students agree to:1. Use the resources for legitimate educational purposes.2. NOT use the computer to view or download obscene or other inappropriate materials.3. NOT download files, images, or text to a printer, floppy disk, or hard drive without the permission of the supervising teacher. 4. Use only the software provided by the district for Internet access.5. Keep private any personal information about themselves or friends, such as name, address, or telephone number.6. Correspond on Internet only with the direct supervision of a teacher and only by using a generic email address provided by the teacher.7. Be polite in all communications, and use no abusive, profane, vulgar, or other inappropriate language.

Penalties for Improper UseThe use of all technologies in Spartanburg District Four is a privilege, not a right. Failure to follow the guidelines listed in this agreement could result in these privileges being denied.

PowerSchool Parent Acceptable Use Policy

PowerSchool will provide you access to your child’s grades, attendance, and class registration. Please read these guidelines carefully and fill out the “PowerSchool Parent Portal Acceptable Use Policy/Login Request Form.” Only biological and/or custodial parents/guardians are eligible to receive Parent Portal logins.

Please read the following Acceptable Use Guidelines for PowerSchool:1. Username and passwords are to be kept confidential.

a. It is the responsibility of the parent/guardian to protect the security of the login and password. Spartanburg School District 4 accepts no responsibility in the event the username and password is shared, given, stolen, or in any other way, becomes the possession of a person other than the parent/guardian.

b. If a username/password is stolen or lost, the parent/guardian can contact the school to have the password changed. The parent/guardian will need to complete the, “PowerSchool Parent Portal Acceptable Use Policy/Login Request” form posted on the District website or a form can be obtained at your child’s school.

c. If you forget your username and/or password, you will be required to fill out a written request for the school. The parent/guardian will need to complete the, “Username/Password Request” form posted on the District website or a form can be obtained at your child’s school.

2. The school district does not provide technical support for your home/work computer system. 3. We will monitor Parent Access to PowerSchool. The Parent Access Log lists date of login, time

accessed, and duration of login (in minutes). 4. Parents/guardians should remember that email and other communications over the Internet are not

guaranteed to be private and are subject to State and Federal Law.58

5. You should use the following procedures concerning your child’s grades or attendance. a. Talk to your child to ask them about their grades or attendance. b. Check the teacher’s grading policy. The information on PowerSchool is subject to change.

The information posted is not the official Progress Report, Report Card or Student Transcript.c. Please email teachers with your questions concerning grades, but please do not send

excessive emails. Remember your child’s teacher has many other students that they teach. d. The parent or guardian may request a meeting with the teacher but should request the meeting

using your child’s school procedures for setting up the meeting. e. You will be able to check grades 24 hours a day, seven days a week. Teachers should post

their grades within approximately 7 school days of the date the assignment is due. Some assignments, such as, written reports may take much longer to grade.

f. Attendance is taken once a day at each school and is adjusted by periods at WHS and WMS. If you have a question concerning attendance, please contact the Attendance Office at your child’s school.

6. Please remember that Spartanburg School District 4 is providing this access as a privilege, and if it is abused, the account will be suspended and/or terminated.

7. Spartanburg School District 4 is not liable for any damages to any personal equipment when connected to the PowerSchool System.

8. I release Spartanburg School District 4 and its officers, employees, and agents from any claims and damages from my use or inability to use the system.

Disclaimer This system is provided only as convenience. The data is the property of Spartanburg School District 4 and is only available to parents/students currently in attendance. PowerSchool Parent Portal is not an official record and may not be correct at all times. For official student records contact your child’s school.

Recordings of Sound or Video/ ImagesThe use of any sound or video/ images recorded at Woodruff Primary School or on Spartanburg District Four property is prohibited without the written consent of the principal or superintendent. This includes video/ images through cameras, phones and other electronic devices and includes the posting of such material to web sites. Students who are involved in any unauthorized recording or videoing of facilities, students, or staff may face suspension, expulsion, and/or prosecution. Individuals who are involved in any unauthorized recording, videoing, or posting of unauthorized pictures of facilities, students, or staff may face suspension, expulsion, and/or prosecution. Such equipment will be confiscated.

Cell PhonesEvery classroom is equipped with a phone. Additional phones are available in the office, work rooms, and throughout the building. Cell phones are available on the buses in case of an emergency. With phones so readily available, there is no need for a child to bring a cell phone to school. If a teacher, nurse, or administrator determines that contact with a parent is necessary, the adult will initiate the call.

Smoke-Free CampusThe Woodruff Primary School facility and campus are smoke-free environments. There should be no smoking anywhere inside the building or on school property by visitors or employees.

Drug and Alcohol Use by StudentsThe board adopts the stipulations of the Drug Act passed by the South Carolina Legislature. This act states that it is unlawful for any person to knowingly or intentionally possess a controlled

59

substance (depressant, stimulant, counterfeit or illegal drug) unless obtained from or pursuant to a valid prescription or ordered by a practitioner. Any student who violates this act is subject to suspension and/or expulsion from school and prosecution by law enforcement officers. In addition, students are to be notified that any person over 18 years of age who distributes a controlled substance to a person under 18 years of age shall be deemed guilty of a felony and sentenced to not more than 20 years in prison with no suspension and no probation as provided for in the Drug Act.

No student, regardless of age, will possess, use, abuse, sell, purchase, barter, distribute or be under the influence of alcoholic beverages, controlled or non-controlled substances, legal or illegal which may cause or tend to cause an excessive stimulant or depressant effect on the central nervous system, a condition of intoxication, inebriation, excitement, stupefaction or dulling of the brain or nervous system, impairment to the structure or function of the body, an alteration of the mental state of the user, abnormal or disruptive behavior, or psychological or physical dependency in the following circumstances:

On school property (including buildings, grounds, vehicles) At any school-sponsored activity, function or event whether on or off school grounds

(including any place where an interscholastic athletic contest is taking place) During any field trip During any trip or activity sponsored by the board or under the supervision of the board or

its authorized agents

Such controlled or non-controlled substances, legal or illegal may include, but not be limited to the following: cocaine, crack cocaine, LSD, heroine, other hallucinogenic drugs, marijuana, synthetic drugs, look-alike drugs, psychedelics, inhalants, drug paraphernalia, (materials designed for use of or intended to be used for drug consumption) aromatic hydrocarbons, bath salts, synthetic marijuana, and similar substances. Please also note that prescription drugs are considered illegal unless being used as prescribed by a medical doctor for a specific student and are being administered through the health room.

No student will aid, abet, assist or conceal the possession, consumption, purchase or distribution of any alcoholic beverage, controlled on non-controlled substance, legal or illegal as described above by any other student or students in any of the circumstances listed above.

No student will market or distribute any substance which is represented to be or is substantially similar in color, shape, size or markings of a controlled substance or any drug paraphernalia (materials designed for use of or intended to be used for drug consumption) in any of the circumstances listed above.

All principals will cooperate fully with law enforcement agencies and will report to them all information that would be considered pertinent or beneficial in their efforts to stop the sale, possession and use of controlled substances. The administration will suspend students who violate this policy and may expel them. The board intends to expel all students who distribute or

60

possess any controlled or non-controlled, legal or illegal substances which produce mind altering effects on school grounds or at school events.

61