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Wild, Wild Western Region. Regional Retreat Spring 2013 . CREED. Ground Rules . Safe Space Be Present and Participate Cell phones off during program & discussion What else??. Agenda for the Day. 8-9 am Breakfast/Check In 9:00 am Rules/Icebreaker #1/ Intro - PowerPoint PPT Presentation
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Wild, WildWestern
Region
Regional RetreatSpring 2013
CREED
Ground Rules Safe Space Be Present and Participate Cell phones off during program &
discussion
What else??
Agenda for the Day8-9 am Breakfast/Check In 9:00 am Rules/Icebreaker #1/ Intro9:30 am The ABCs SLG10:00 am SCAA Presentation10:30 am Gamma Etiquette & Networking11:45 pm Program Activity1:00 pm Lunch2:00 pm Icebreaker #22:20 pm Chapter expectations3:00 pm What would you do?4:00 pm Round Robin4:30 pm Closing activity5:00 pm Regional Photo
Icebreaker: Round 1
Get into groups› Red Name tag› Blue Name tag
Get in order of initiation date without saying a word to each other. › Be creative
First Team to finish & be lined up correctly wins!
ABCs of SLG Information and resources
Updates from HQ
National Sisterhood Retreat 2013
Regional Business
Communication Tips & Reminders
Protocol for Communication
Entity Bylaws
SLG Policy Manual & Website
Entity President or VP
Entity Advisor or EAC
Regional Director
Headquarters Staff
National Board Consult these resources in this order to find what you need
Other sourcesHQ Email Updates
NBOD Minutes
Western Presidents Google Group & Docs
SLG Online Community
READ THEM: Sent every Wednesday through online community
READ THEM: Usually sent along w/ Wednesday Updates
Folder with HQ Documents in it. Presidents & VPs have access
Everyone should have access now. See me if you do not.
HQ Update/Review: Standards of Distinction
New Evaluation Tool Assesses areas for entity improvement Provides goal setting for entities Due May 15th via SLG Online Community Awards will be given yearly at national
events based on this document
HQ Update/Review: Standards of Distinction
Eight Areas 5 Principles
› Academics› Community Service› Cultural Awareness› Social Interaction› Morals and Ethics
Entity Management HQ/Regional Compliance Sisterhood
Empowerment
Four Rankings Standard
› Minimum requirements Achievement
› Going above expectations Excellent
› Excelling above & beyond Distinct
› Highly distinguished
*Entities will have a ranking in each area and a ranking overall
HQ Update/Review: Panther Prep
Academic Program consisting of a series of worksheets, evaluations, and resources
Catered to individual participants and scholarship chairs to improve the overall academics in chapters
Developed in response proposal adopted at the Convention 2012 to increase individual GPA from 2.5 to 2.6 beginning Fall 2013
HQ Update/Review: Panther Prep
Pilot Phase – try out + data gathering› Total Number of Registered Participants =
352 (72 from Western Region)› Total Number of Registered Entities = 47 (10 Entities from Western Region)
Incentives given to entities and individuals who successfully complete pilot phase + raise GPAs
Social Media incorporation › Twitter & Instagram: #pantherprep
National Retreat 2013 June 13-15, 2013 at the University of Minnesota. Registration is now available on the
Online Community Two delegates per chapter/colony are required to
attend. Registration is $325 per delegate and will include
5 meals and lodging at the university. Campus Funds Memo to request funding from your
university can be located in the Resource Center of the Online Community.
Advisor Track for Alumni Chapter Advisors
Regional Business Add Neos to list serves! Line Names Database
› No line name repitition› Update your entity’s new line names› Check the database before Initiations
Regional Calendar › Whole Region: No double booking Rituals› NorCal/SoCal: No double booking signature
events, fundraisers, etc. › Make dates final remove tentative reminders on
Caligammas!
Communicating with HQDocument everything! Make sure Regional Director is cc’d on
emails Take screen shots of confirmations of
paperwork submission and save them Use certified mail when mailing things to
HQ to have proof you sent things in Send email follow ups to phone
conversations with HQ staff to make sure you stay on the same page
Communicating with your Regional DirectorBest ways to reach me: Email: [email protected]
› Always include your entity and question in the email subject!
Phone & Text Messages: 818-921-5903› Text message length
Allow me to respond within 48 hours
Things to Remember Don’t contact me for SLG business on Facebook (But
we can be friends ) If you do not hear from me within 48 hours you are
free to bug me until I get back to you.
Networking Group Questions
Get into groups Discuss the question in your groups Write down responses 3-5 main points
from your discussion › Butcher paper provided
Present to the group Large Group Discussion
Gamma Etiquette
What is Networking? Is SLG a networking tool? How will you utilize SLG as a networking tool? What do you see we do well in this region to network? Where do you see we need room for improvement?
Gamma Etiquette: Skits
“No letters, No hello!”
Gamma Etiquette: Skits
What did the sister saying
hello do wrong?
What did the sisters with letters do wrong?
What opportunity did
you miss?
Gamma Etiquette: Skits
What did the sister saying
hello do wrong?
What did the sisters with letters do wrong?
What opportunity did
you miss?
Gamma Etiquette: Skits
“No letters, No hello!”
DO OVER
Gamma Etiquette: Skits
What did they do right?
What did they gain from
those meetings?
Gamma Etiquette: Skits
“I don’t know you, I’m not saying hello!”
Gamma Etiquette: Skits
What did the sisters walking into room do
wrong?
What did the sisters already at the event do
wrong?
What opportunity
was missed?
Gamma Etiquette: Skits
“I don’t know you, I’m not saying hello!”
DO OVER
Gamma Etiquette: Skits
What did they do right?
What did they gain from
those meetings?
Program Activity You will be building your own program.
› You have 2 months.
As a group you must › Name your school › Name your chapter › Have a set Location, Date & Time
Program Activity Rules Be on campus Not be a party Attract whole community, not just Greeks Chapter sisters can’t pay for it out of pocket Must be educational/as well as entertaining Everyone in the “chapter” must have a
duty in the planning of the program Have realistic expectations of sisters time
contribution
Program Activity Presentation As a “chapter” you must let us know
› The restrictions that were given to you, explanation of your campus, school support, and amount A.S. gave to your event.
› What your program is about?› Who is in charge/committee head? › Who is part of the committee? What are there duties?› How you are funding it? › Given the information from scenario compile a realistic budget for your
event?› Design a strategy on how to market the event on campus, community,
Greeks outside of campus, and sisters› How are you getting other organizations, chapters, alumnae involved?› Design a strategy for gaining support from other chapters,
organizations, Alumnae, and community› Your event design must include an educational component that
highlights a public speaking opportunity for a chapter member, and includes visual aids, and educational handouts. How will you do that?
› How you broke down the planning/duties in a time line.
Lunch
Purse Scavenger Hunt! Blue name tags vs Red Name tags Team that finds the most items on the
list and gets the most points wins Items will be worth 1, 3, or 5 points Can only be items that people in the
room have › Cannot go outside of the room to go buy
something › Cannot go to your car to get it
Items 1 Point Keys Wallet Cali ID iPhone Android Phone Blackberry Non-smart
phone Chapstick Hand Sanitizer Tampon Bobby pin Hair tie Nail clipper Medicine Reciept
2 Points 3 different Credit
cards (visa, master card, amex)
Costco Card AAA Card Passport Out of State ID Eyelash Curler Calculator Business card Store Discount
Card Purfume Check book Mascara iPad or iPod
5 Points SLG Meeting
Minutes Most Recent
Wed. Update email
SLG Policy Manual
Chapter Bylaws Initiation Pin Picture of Mary
Peterson Picture of a
panther Pepperspray/
Rape Whistle Teekee
10 Points for a RANDOM item not on this list
Chapter Expectations Get into groups Read “Ways to Kill Almost
Any Organization” Discuss in Small Groups Presentation Gallery
Chapter Expectations In small groups answer the following:
› Have you ever seen these behaviors from people in your chapter?
› How do these types of behaviors affect morale.
› Make a list of 5 ways you can strengthen your chapter/organization. Have an explanation for why you picked
those 5 things.
Chapter Expectations Large Group Discussion
› What were some repetitive themes that came up in the presentations?
› Was there anything that was not mentioned?
› What did you hear that you will take back to your chapter?
What Would You Do?
Form Groups
Pass out Scenario
s Discuss Present
Sisterhood Enhancement Committee
What is SEC?› Monitors chapter relations in accordance with Sorority values› Maintain harmony among members
Who is SEC?› Subcommittee of the President
Comprised of the Chapter Advisor, VP of Program Development, VP of Chapter Operations, and elected member of each undergrad line; if not available work with what you have
› Trained from previous committee
When does the SEC meet?› Minimum of twice per month› Special circumstances may require additional meetings
Sisterhood Enhancement Committee
Why hold a SEC hearing?› To address a situation or incident that violates SLG standards
How does SEC work?› Initial meeting when the complaint or problem arises
Time to discuss the complaint/problem, gather facts, answer questions, and give opportunity for a response by the involved member(s).
› President and Chapter Advisor discuss further action to be taken Options: No further action, handle administratively, mediation,
referred to SEC for a standards hearing with sanctions issued› Notification is given in writing to the member
Sisterhood Enhancement Committee
What else does SEC do? › Maintain sisterhood relations among
members achieved through: sisterhood events Bonding positive reinforcement Sisterhood recognition
Of the scenarios discussed in groups which of them could got to SEC?
Round Robin
“Pass the letters!”
Share something reflective about the day’s events