PowerPoint Presentation

Why Waitlist? How Course Waitlists Ease Registration FrustrationsPresenters: Nicole Nicholson and Salanna HolmesWaitlisting at Wake Tech CCCurriculum course waitlisting was launched in the summer of 2010 for the Fall 2010 registration cycle

Implementation Goals:Ease student frustrations with registration once a section reaches max capacity in WebAdvisor (flexibility and equity in an automated process)

Provide valuable data to the institution about course demand and available supply (strategic enrollment management)

What is a Waitlist?A waitlist allows students to indicate their interest in enrolling in a section that has reached capacity.

Students must still pass eligibility rules and checks before they are allowed to waitlist.

When a seat becomes available, the waitlisted student is evaluated again and must pass eligibility rules and checks before they can enroll from a waitlist.

Student WebAdvisor View

Student NotificationColleague identifies open seats when a student drops from a full section (WLAV).

Students have 24 hours to enroll after being notified via their waketech.edu email address (Communications Management).

Students will use Manage My Waitlist thru WebAdvisor to register or remove themselves from the Waitlist.

Student Notification - CMDear John Smith,

A seat in Art Appreciation is now open. You are currently waitlistedfor this course. To claim this seat you must register for the courseno later than 11:59 pm on 12/05/12.

Section: ART-111-2101 Synonym: 048980 Term: 2013SP

After 1day, the seat that has been reserved for you will be offeredto another student.

You can register via WebAdvisor using Manage My Waitlist at :

https://webadvisor.waketech.edu/WebAdvisor/WebAdvisor?&TYPE=M&PID=COR E-WBMAIN&TOKENIDX=5148664675

If you need assistance, please contact the Registrar's Office at919-866-5700Curriculum Set-UpCRES Course RestrictionsSECT Section Restrictions

Allow WaitlistWaitlist Enroll No DaysWaitlist RulesWaitlist Multiple SectionsCurriculum Set-Up

Waitlist Set-UpWaitlist Defaults (WLDF)Course Restrictions (CRES)Course Restrictions by Location (CLRS)Course Waitlist Ratings (CWLR)Registration Controls (RGCT)Registration Parameters (RGPP)Registration Users (RGUS)Registration Web Parameters (RGWP)Section Restrictions (SRES)Waitlist Availability (WLAV)Waitlist Set-Up

Waitlist Set-Up

Waitlist Set-UpWLAV runs once daily in order for students to be notified of an opening and that they have 24 hours to register.

Students are put on the waitlist first come first serve-there is no ranking.

At WTCC, we turn off waitlisting two weeks before the term start date.

This configuration was a local decision. ITS Checklist for Opening WaitlistUpdate MTXT record with the current Waitlist cutoff datesSet Up WLAV via the Colleague Process HandlerUpdate the WEB.REGISTRATION.ACTIONS VAL code table and add WLOn RGWP, set Display Number of Students on Waitlist to YesITS Checklist for Closing WaitlistRun WLCL to close WaitlistModify WAIT.STATUS WAIT.LIST for all L and P sections Answernet 14700.48 - Registration after Waitlist is ClosedRun paragraph X890.WL.OFF Answernet 51619.67 - Waitlisting still allowed after WLCL run on sections with no waitlistUpdate RGWP Display Number of Students on Waitlist to NoUpdate the WEB.REGISTRATION.ACTIONS VAL code table and remove WLEnrollment Management Waitlist data can serve as an instrumental component of strategic enrollment management.

Evaluating course waitlist frequency has been helpful for course planning, budgeting, and institutional effectiveness.

Example: When a course waitlist become overwhelmingly large, WTCC will often open a new section of the course and move WL students to the open section (dependent on money and space). CU Data Mgmt. then uses CM to notify students of the change in their schedule.WTCC Waitlist DataTermUnduplicated Waitlist Student Count2011SP4,5202011FA6,3592012SP5,3182012FA5,237Notes:This report captures the unduplicated number of students who were active on a waitlist at the time that waitlisting ended for the term. Begin the Waitlist DiscussionWe recommend that the discussion of wait listing include all affected stakeholders Registrar, Student Services, Curriculum Education, and Information Technology Services:

What courses does your college want to waitlist?How will linked classes with matching labs be handled?How many days will you give students to register?How will you communicate with students?Will you use waitlist ratings?How often will you run the WLAV process?Contact Us!Nicole NicholsonAmanda RobertsSenior Manager, Administrative ComputingInformation Technology Servicesnwnicholson@waketech.edu

Dean, Registration & Student RecordsStudent Services atroberts@waketech.edu orAssociate Registrarsdholmes1@waketech.eduResources:http://www.nccommunitycolleges.edu/CIS_Docs/Training/TrainingDocs/mng_wtlst_in_coll_lg.pdf