What is SAP’s - flexso.be · SAP payroll offered in private ... Mash-ups Home Page Tiles/URL Links Menu OR Fiori Launchpad. ... ESS/MSS, etc is used from EC EC Payroll has higher

What is SAP’s go-forward solution for Core HR Time and Payroll?

Kontich, March 16th 2017

Program for today

Flexso Core HR, Time & Payroll Seminar

• 13h30 Welcome & registration

• 14h00 Introduction

• 14h10 SAP roadmap for core HR, Time & Payroll

• 15h30 Options to move core HR to the cloud

• 16h30 Drink & appetizers

Your hosts for today


• Lorenz Hendrickx Flexso for People

Partner

• Werner Smeets Flexso for People

Partner

• Frans Smolders Director HCM Solution Management

Employee Central at SAP SuccessFactors

What’s in it for you?


• SAP vision & direction for core HR, time & payroll

• Which options do you have to move your core HR to the cloud

• Offer key handles for your crucial SAP roadmap decisions

› Short-term

› Mid-term

› Long-term

We are Flexso, experts in HRLorenz Hendrickx – Flexso for People

Some fact & figures

What we achieved

• 200 consultants

• 32 million euro

• 20% growth per year

• 5% attrition

• 120 active customers

• Top in Belgium

• 25 countries

• 4500 Cronos consultants

Experts in HR solutions & servicesSome of our customers

Some of our SuccessFactors customersSome of our SuccessFactors customers

visit www.flexso.com

SAP roadmap for core HR, time & payrollFrans Smolders – SAP/SuccessFactors

Options to move your core HR to the cloudWerner Smeets – Flexso for People

How to transition your HR to the cloud?

Talent Hybrid

Cloud transition for SAP ERP HCM

1

TalentAnalytics

Time & Attendance

Payroll

PA & OM

SAP S/4HANA OnPremise

Side-by-Side

4

TalentAnalytics

Personnel Admin. (PA) for some countries &

Org. Mgmt. (OM)

Time & Attendance

Payroll

PA for rest of the countries


2

Core Hybrid

PA & OMTalent Solutions

Workforce Analytics

Time & Attendance

Payroll


3

Full Cloud

PA & OMTime & Payroll

Talent SolutionsWorkforce Analytics


Productized Integrations

Deployment options for time & payroll

1. SuccessFactors EC with SAP Time & Payroll

On-premise time & payroll solution, part of SAP ERP HCM or SAP S/4 HANA

2. SuccessFactors EC with SAP SuccessFactors Managed Payroll

SAP payroll offered in private partner cloud on SAP paper

3. SuccessFactors EC with SuccessFactors EC Time & Payroll

Fully cloud based payroll solution on top of SuccessFactors Employee Central

4. SuccessFactors EC with 3rd party solution for Time and/or Payroll

3rd party solutions on top of SuccessFactors Employee Central

SuccessFactors EC with SAP Time & Payroll: what is it?

What is it? Keep your SAP Time/Payroll on-premise as well make the most of the innovation that SAP offers in the

cloud HR Suite

Use case? Leveraging your existing SAP on-premise investments while moving to the cloud at your own pace with

minimal risk

Key Capabilities Benefits Standard packaged integration SFSF Employee Central – SAP ERP HCM

Make us of the HR Renewal enhancements (like HR Fiori Apps, Payroll Control Center) to improve the usability of SAP ERP HCM

Core HR/Time/Payroll remains available if you move to S/4HANA

Legal patches and bug fixes by SAP and managed legal change support and maintenance by customer

Guided path to the cloud

Leverage your SAP ERP HCM Time/Payroll investment

No impact on interfaces/time/payroll

Seamlessly integrated user experience via HR Renewal features

Connecting SuccessFactors EC to SAP ERP or S/4HANA

Productized integration

• Business Integration Builder built and maintained by SAP

• Based on SAP Cloud Platform and SAP ERP add-on

• Included in SF EC licensing

• Concept based on configuration (e.g. for additional infotypes

no ABAP coding required)

• Country dependencies supported

Use case for Business Integration Builder?

• For initial data migration (from SAP ERP HCM to SF EC)

• For data replication from live SF EC system back to SAP

ERP HCM

SAP Time & Payroll integration: how does it work?

HR core data & time/payroll specific data

• Maintain all HR core data in Employee Central (master)

• Time & payroll specific data directly in the SAP via ‘mash

ups’ or via Fiori apps (optional)

• No need to logon to multiple applications!

Time & payroll processing

• After data is entered and validated in Employee Central

this becomes available in your SAP Time/Payroll system

• Keep running your time & payroll as you do today

SAP Time & Payroll integration: user interface?

Mash-ups Home Page Tiles/URL Links Menu OR Fiori Launchpad










SAP SuccessFactors Managed Payroll: what is it?

What is it? Move your SAP Time/Payroll systems to the cloud to reap benefits as well make the most of the

innovation that SAP offers in the cloud HR Suite

Use case? For complex, highly customized, modified SAP on-premise payroll systems that are typically deeply

interwined with SAP Time Management

Key Capabilities Benefits SAP on premise Time/Payroll is migrated to the cloud and managed by

SAP payroll partner

Base of solution includes OM/PA, time management, compensation &benefits, payroll and interfaces

Standard packaged integration SFSF Employee Central – SAP ERP HCM

Legal patches and bug fixes by SAP and managed legal change support and maintenance by partner


Does not require to re-implement Time/Payroll (“lift & shift”)

Optimize the cost of running Payroll

Move to an OPEX from CAPEX model for software

Allows to divest of HR IT infrastructure & free up internal resources tied up with time/payroll system management

SAP SuccessFactors Managed Payroll: model overview

Customer

• Single support experience

• Standard Cloud Service Level

Agreements

• Legal/compliance patches and bug fixes

• Subcontract Hosting and AMS as

described in the Managed Payroll Service

Catalogue

• One vendor for subscription, managed

services and support

• Move from maintenance and

infrastructure to subscription-based

model

• Hosting and AMS as described in the

Managed Payroll Service Catalogue

• Must provide time & payroll migration

direct to customer

On-Premise vs Managed Payroll

or

Infrastructure, Hosting, Backup, Disaster Recovery

Implementation/Migration

Version Updates

Legal Changes

Application Management Services

Mgmt. of technical environment of Payroll instance

Payroll Operations Ongoing Configuration(e.g. new wage type)

Payroll Operations Transactional Services

Infrastructure, Hosting, Backup, Disaster Recovery

Implementation

Version Updates

Legal Changes

Payroll Operations Ongoing Configuration

(e.g. new wage type)

Payroll Operations Transactional Services

On-Premise Payroll Managed Payroll

Customer FlexsoEPI-Use










SAP SuccessFactors EC Payroll: what is it?

What is it? Cloud payroll solution hosted by SAP, completely embedded in EC and leveraging latest innovations such

as the Payroll Control Center

Use case? For customers who choose to manage payroll in-house based on best practice standardization of a

traditional SAP Payroll in a cloud environment

Key Capabilities Benefits Based on the proven SAP Payroll engine (latest version)

Standard point-to-point integration EC to EC Payroll (no HCP needed)

Available only with EC + all components of SAP HCM replaced by EC (incl. org chart/position mngt, time off/timesheet, etc) or 3rd party solutions

Supports 40 countries (goal to cover all 55 SAP countries + 40 partner countries)

Legal changes for Employee Central and Employee Central Payroll via the SFSF Upgrade Center

Full, integrated cloud solution

Re-implement payroll based on best practice standardization of a traditional SAP Payroll (“carve out & migrate”)

Implementation & migration services available

Optimize the cost of running Payroll

Move to an OPEX from CAPEX model for software

Allows to divest of HR IT infrastructure & free up internal resources tied up with time/payroll system management

EC Payroll leverages HCM Payroll, but it is not the same

EC is complete Core HR System of Record in the cloud

• All HR events are managed in EC

• Payroll data is either replicated to payroll or maintained using UI mashups

Functions/features of EC Payroll are limited to the payroll use case

• EC Payroll does not use SAP (on premise) time management/evaluation. Instead,

EC Payroll uses EC Time Off / Time Sheet (or 3rd party certified by SAP)

• Org management, benefits, workflow, ESS/MSS, etc is used from EC

EC Payroll has higher level of standardization than SAP HCM Payroll

• Allowed: schemas/rules, pay functions/operations, BADI’s, custom objects, etc

• Not allowed: modifications, enhancement spots, deployment of payroll 3rd party

products (only after approval & certification SAP – seen note 2167337)

User Roles

Data Flow

Natively integrated solution

New end-to-end payroll experience

• Native integration into Employee Central

• See all payroll processes on one calendar

• Drill down into process view and take action

• Validation rules point out potential errors

Integrating your time solution

• SAP SuccessFactors Employee Central Time or WorkForce

Software is system of record

• It’s ok to leverage SAP interfaces to feed time data and to

use SAP time evaluation

SFSF EC Payroll vs Managed Payroll

SuccessFactors EC Payroll SuccessFactors Managed Payroll

For all SAP SFSF EC customers Only for SAP ERP payroll customers

System of record is SFSF EC and/or 3rd party solutions for processes

like time and benefits

SAP SFSF EC becomes the system of record for Core HR, while

keeping SAP ERP time/benefits/payroll (often outside standard)

Hosted in an SAP data center (governed by SAP SFSF EC Payroll

service catalog)

Hosting and AMS are subcontracted to a partner (governed by

Managed Payroll service catalog)

Requires a simplification and re-implementation of payroll No simplification or re-implementation of payroll required

More standardized payroll (reduces payroll complexity - e.g. no

modifications, etc)Allows for complex payroll

Replaces SAP Time with SFSF EC Time Off/Timesheet or third party

integration solutionKeeps SAP Time functionality

One vendor for subscription, licences, service and support One vendor for subscription, licences, service and support

Combines best of SuccessFactors and third partyCombines best of SAP and SAP SuccessFactors solutions (integrates

with SFSF EC)










SuccessFactors EC with 3rd party solutions: what is it?

What is it? Make the most of the innovation that SAP offers in the cloud HR Suite while integrating with 3rd party

time & payroll solutions

Use case? For customers who choose to outsource time and/or payroll to 3rd party provides while keeping the

master data within own hands

Key Capabilities Benefits Many productized integrations available with 3rd party solutions

(delivered by SAP or partners)

Custom integrations can be setup using SAP Cloud Platform (license included in EC subscription)

Application maintenance, hosting & support by 3rd party provider


Pragmatic solution for international companies with small local branches

Outsourced time/payroll solution

Master of your own employee data

Integrations can be setup (no double data entry)

SAP SuccessFactors EC with 3rd party solutions

SuccessFactors integration strategy

• Odata is the API for all business data access/exchange

• Easily understand and consume OData API

Many standard delivered productized integrations

• Pre-packaged solutions for number of 3rd party solutions

• Based on SAP Cloud Platform

Additional integration content provided by partners

• Flexso RDS solution for 3rd party time & payroll solution

• Partnerships with local providers

What does it mean for your SAP ERP HCM ifyou migrate to S/4HANA?

End-to-end suite to manage the full employee lifecycle

SuccessFactors is default HCM solution for S/4HANA

SAP S/4HANA is the next-generation business suite

• Built on most advanced in-memory platform SAP HANA

• Modern design principles with the SAP Fiori (UX)

• Simplifications (data model, business processes, etc)

• Innovations (IoT, Big Data, business networks, mobile)

• S/4 HANA as on-premise edition or as cloud edition

SuccessFactors is the next-generation HCM solution

• End-to-end suite to manage employee lifecycle

• Productized integration (built and maintained by SAP) to

integrate with S/4HANA and other SAP solutions

• No plans to “simplify” SAP ERP HCM (focused on

localization support and UX)

Move at your own pace

S/4 HANA transition options for HCM

SAP ERP HCM (Available in S/4HANA OnPremise only)SuccessFactors Employee Central

Clo

ud

So

luti

on

sO

n-p

rem

ise

So

luti

on

s

4

Deploy all On-premise with SAP ERP HCM in same instance

(part of compatibility pack)

SAP ERP HCM

1

Deploy S/4 HANA On-premise, move

HCM to cloud

HCI*

2

Deploy S/4 HANA cloud, move HCM to the cloud

HCI

3

Deploy all On-premise: continue to keep SAP ERP

HCM separate

SAP ERP HCM

ALE

Included in S/4HANA OnPremise Edition as it is today

SAP ERP HCM for existing customers

S/4HANA OnPremise including SAP ERP HCM

Organization Management

HR Administration

Benefits Enrollment and Administration

Payroll Processing

Employee Self-Service

Manager Self-Service

HR Shared Services

SAP Employee File Management Application by Open Text

SAP Organizational Visualization by Nakisa

• Need to migrate SAP ERP HCM processes to SuccessFactors at the same time as migrating your SAP ERP business suite to S/4 HANA?

• SAP ERP HCM available on S/4HANA OnPremise Edition as a part of compatibility pack to minimize disruption for HR

• Allows you to deploy SuccessFactors at your own pace

• All enhancements of HR Renewal available in S/4HANA OnPremise for existing SAP ERP HCM customers to transform user experience

Key Message

What does it mean?

Compatibility packs in S/4HANA

Compatibility packs

• grant a timely restricted use right (2025) for specific capabilities

› which the customer has licensed for his SAP Business Suite environment

› which the customer would like to use in his SAP S/4HANA implementation

• come at no additional cost for SAP S/4HANA (on-premise)

• are documented in the Feature Scope Description (FSD - chapter

"compatibility“ - see note 2269324)

Not all SAP ERP HCM functionalities are supported – e.g.

• JAVA based Employee & Manager Self Services

• SAP Learning Solution

• SAP E-Recruiting

Wrap-up and Q&A

Comparison of optionsSAP ERP HCM Time/Payroll SAP SFSF Managed Payroll SAP SFSF EC Time/Payroll SAP EC & 3th party interface

Future readiness At least till 2025 At least till 2025 Go-forward solution > 2025 Go-forward solution > 2025

Cost model CAPEX OPEX OPEX OPEX

LicensesEmployee Central

Included in S/4HANA licenses

Employee Central

SAP SuccessFactors Managed

Payroll

Employee Central

Employee Central Payroll

Employee Central

3rd party license

Implementation costEmployee Central

(HR Renewal)

Employee Central

Lift and shift project cost

Employee Central

Employee Central Payroll

Employee Central

3rd party setup

Business continuityNo impact on business logic time and

payroll

No impact on business logic time

and payroll (lift & shift)

Complete redesign

(requires a simplification and re-

implementation)

Complete redesign

Technical responsibility Client

Partner provides application

management, hosting and support

services

SAP provide application


services

SAP or Partner provide application


services

Availability Yes YesNot yet for Belgium (country-

specific part built within weeks)Yes

Roadmap and impact analysis

SuccessFactors & Workforce Software implementations

Integration of SFSF EC with SAP ERP HCM & S/4 HANA

Lift & Shift together with partner EPI-Use

Integrations with 3rd party solutions

S/4 HANA, Fiori and HCP developments/integrations

…

Interested in pilot for SAP SFSF EC Payroll? Let us know!

Service offering for cloud transition

flexso.com – [email protected]

Veldkant 33a – B-2550 Kontich

Avenue Pasteur 23 – B-1300 Wavre

89A Rue Pafebruch – L-8308 Capellen

Contact Flexso

Documents

What is SAP’s - flexso.be · SAP payroll offered in private ... Mash-ups Home Page Tiles/URL Links Menu OR Fiori Launchpad. ... ESS/MSS, etc is used from EC EC Payroll has higher