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Welcome to the South African Road Federation (SARF) Road Safety Conference
Each year nearly 1, 3 million people die worldwide as a result of a road traffic collision – more than 3000 deaths each day – and more than half of these people are not travelling in a car. Ninety percent of road traffic deaths occur in low- and middle-income countries, which claim less than half the world’s registered vehicle fleet. Recognising the tremendous global burden of these fatalities and other serious injuries the UN General Assembly proclaimed the period 2011 – 2020 as the Decade of Action for Road Safety, with the goal of stabilizing and eventually reducing the number of deaths and injuries, on 2 March 2010. Road safety stakeholders were called upon to strengthen their cooperation, develop action plans and strategies on road safety, continue raising road safety awareness by organising advocacy events and scaling up existing efforts. It is with this background that I have the great pleasure to invite you to participate in the SARF Road Safety Conference. We would like to utilise this opportunity to deliberate on measures and actions which can be taken with regard to the strengthening of institutional capacity, provision of safe road infrastructure, safer vehicles, safer road users, including education, awareness and enforcement, which will ensure that fatalities and serious injuries are reduced significantly over the identified period. This Conference will follow on the official launch of the “Decade of Action” on 11 May 2011. These action plans will be developed through the exchange of experiences, transfer of technology, identification of gaps in knowledge and intense deliberation and discussion. We look forward to your participation. With best regards, Mutshutshu Nxumalo President: South African Road Federation
“Road Safety Initiatives Towards a Decade of Action”
Themes
Road safety initiatives which will improve road safety in line with the objectives of the “Decade of Action”. The programme will be divided into the following thematic groups, as per Global Plan for the Decade of Action for Road Safety 2011 – 2020. The categories are:
Building road safety management capacity;
Improving the safety of road infrastructure and broader transport networks;
Further developing the safety of vehicles;
Enhancing the behaviour of road users; and
Improving post-crash care. Objective The objectives of this International Conference entail the following:
Identifying and understanding the issues related to the high accident rates in developing and emerging nations;
Sharing best local, regional and international practices and experiences which can be translated into action plans to reduce fatalities and serious injuries; and
Developing action plans and strategies to reduce the perpetuation of road user deaths and injury rates in line with the principles of a Decade of Action.
Language The official language of the conference will be English Format The format of the Conference will be a two day conference with:
Plenary sessions with presentations by leading experts;
Theme specific sessions with presentations by renowned practitioners, researchers and policy makers followed by a discussion session. Actions will be formulated for each session which will form part of Conference conclusions and recommendations
An exhibition will form part of the Conference where suppliers of road safety materials and equipment, consultants, Agencies and authorities can display product and material.
Conference Venue and Date The Council for Scientific and Industrial Research Convention Centre (CSIR) Meiring Naude Drive Scientia Website: www.csiricc.co.za. Map: www.csiricc.co.za/map.html
7 and 8 June 2011 Organisers The South African Road Federation (SARF) The Conference is endorsed by:
The International Road Federation (IRF)
The South African National Roads Agency Limited (SANRAL)
The Road Traffic Management Corporation (RTMC)
Global Road Safety Partnership (GRSP) Attending The target group audience will be:
Public sector decision makers
Community leaders
International funding institutions
Government officials from Departments with vested interests in Road safety such as Transport, Roads, Public Works, Community Safety and Education
Road safety auditors
Traffic management agencies/corporations
Traffic law enforcement officials
Road safety managers
Traffic safety officers
Automotive companies
Infrastructure operators
Traffic and safety engineers and planners CPD Attendance at the conference will earn delegates 2 CPD points. CPD Reference number for the conference is SARF 11/RSC001/14.
Draft Conference programme
DATE TIMES EVENT
7 J
UN
E 2
01
1
07:30 – 16:30 EXHIBITION
07:30 – 08:30 Registration
08:30 – 10:00 GENERAL PLENARY SESSION
Introductions and programme director
Welcome address
World Health Organisation: Message of Support
Message of Support
Keynote Address
10:00 – 10:30 Refreshment break
10:30 - 13h00 Session 1
ROAD SAFETY MANAGEMENT & SAFER ROAD AND MOBILITY
Road Traffic Management Corporation (RTMC) Commitment to Decade of Action
Safe City Approach – Brazil
Corridor maintenance and development to improve safety
Global trends in developing safe new infrastructure
Discussions/questions
13:00 – 14:00 Lunch
14:00 – 16:30 Session 2
POST CRASH RESPONSES (IMS)
Road Accident Fund (RAF) commitment to Decade of Action
Third Party Liability
Care at crash scenes
Post crash trauma care
Discussions/questions
18:30 – 21:00 Social function
DATE TIMES EVENT
8 J
UN
E 2
01
1
07:30 – 16:30
EXHIBITION
08:35 – 11:00
PLENARY SESSION
08:35 – 11:00 Session 3
SAFER VEHICLES & SAFER ROAD USERS
S A National Roads Agency Limited (SANRAL) commitment to Decade of Action
Motor vehicle safety regulations
Maintenance of vehicle fleets especially heavy vehicles
Programmes to improve road user behaviour
Law enforcement programmes
Discussions/questions
10:00 – 10:30
Refreshment break
10:30 – 13:00 Session 4 Parallel
Workshops Sessions 4A, 4B & 4C
BREAKAWAY / WORKSHOP SESSIONS
SESSION 4A - ROAD SAFETY MANAGEMENT & SAFER ROAD AND MOBILITY
Funding strategies
Crash data management systems
Capacity Building and traffic safety engineering
Traffic accommodation and safety at road works
Discussions/questions
BREAKAWAY / WORKSHOP SESSIONS
Session 4B - SAFER VEHICLES & SAFER ROAD USERS
Driver fitness
Heavy goods vehicle fitness
Occupational Health and Safety – corporate initiatives
Public awareness and education
Programme will be updated as and when speakers confirmed. Programme is subject to change without notice.
Discussions/questions
BREAKAWAY / WORKSHOP SESSIONS
Session 4C - POST CRASH RESPONSES (IMS)
Effective incident management
Response to post crash emergencies
Effective clearing of crash scenes
Care at Crash scenes and beyond
Panel Discussions
13:00 – 14:00
LUNCH
14:00 – 16:00 Session 5
Plenary Session
Report back from General Plenary and sessions 1 & 4A
Recommendations Session 1
Recommendations Session 4A
Discussion and Closing of session
Report back from sessions 2 & 4C
Recommendations Session 2
Recommendations Session 4C
Discussion and closing of session
Report back from sessions 3 & 4B
Recommendations Session 3 Session 6 Summary of the outcomes and way forward
(Plenary Session)
Lucky draw
Accommodation Please note that delegates are expected to make their own accommodation arrangements. The hotels suggested below are all in Pretoria, but will require delegates to make their own transport arrangements to and from the Convention Centre. Sheraton Hotel, Pretoria (*****) Physical Address: 643 Cnr Church and Wessels Streets, Arcadia, Pretoria Postal Address: Telephone: +27(12)429 9999 Toll-Free:0800 994 276 Fax: +27(12)429 9333 Email: [email protected] Webpage: /www.sheratonpretoria.com/ Courtyard Hotel Arcadia (****) Physical Address: Cnr Park & Hill Streets, Arcadia, Pretoria Postal Address: P.O. Box 56779, Arcadia, 0007 Telephone: +27(012) 342-4940 Fax: +27(012) 342-4941 Email: [email protected] Webpage:/www.citylodge.co.za/cyl.php City Lodge Lynnwood Hotel (***) Physical Address: Corner Lynnwood and Daventry Roads Lynnwood Pretoria, 0040 Postal Address: Suite 214 Private Bag X025, Lynnwood Ridge, 0040 Telephone: +27 12 471 0300 Fax: +27 12 471 0350 Email: [email protected] Webpage:/www.citylodge.co.za/cl15.php Town Lodge Menlo Park Hotel (***) Physical Address: Cnr Atterbury & Klarinet Roads, Menlo Park, Pretoria Postal Address: P O Box 36866, Menlo Park, 0102 Telephone: +27 12 348-2711 Fax: +27 12 348-2820 Email: [email protected] Webpage:/www.citylodge.co.za/tl6.php Travel Arrangements Please note that delegates are expected to make their own travel arrangements. Delegates travelling from other countries need to check with their local South African Embassy for Visa requirements, as entry regulations to South Africa differs from country to country.
Sponsorship Opportunities The SARF Road Safety Conference offers prestigious marketing and promotional opportunities. Sponsors can choose from a variety of different sponsorship offerings available which suit their budget.
Sponsor grading
Benefits Cost
Platinum
1 Page advertisement in conference programme Logo on all conference documentation Banners in plenary session at conference Logo on conference website (sponsorship page) Link to sponsors website 1 complimentary exhibition stand 2 complimentary delegates at conference
R50,000
Gold
Logo on sponsorship page on conference programme Logo on all conference documentation Link to sponsors website 1/2 Page advertisement in conference programme 1 complimentary exhibition stand 2 complimentary delegates at conference
R30,000
Silver
Logo on sponsorship page on conference programme Logo on all conference documentation, Logo on conference website (sponsorship page) Link to sponsor’s website 2 complimentary delegates at conference
R20,000
Social Function
Logo on sponsorship page on conference programme 2 x Pull-up banners in Cocktail Function venue Logo on all conference documentation Logo on conference website (sponsorship page)
R20,000
Conference Papers
Logo on conference website (sponsorship page) Link to sponsor’s website Logo on CD of Papers presented to delegates Acknowledgement in conference programme 1 complimentary delegate at conference
R15,000
Conference Bag/Caddie
Logo on conference website (sponsorship page) Link to sponsor’s website Acknowledgement in conference programme 1 complimentary delegate at conference Logo on conference bag and badge holder
R25,000
Lunch (2 sponsors)
Logo on conference website (sponsorship page) Link to sponsor’s website Acknowledgement in conference programme Banners/branding on table and in lunch room 1 complimentary delegate at conference
R10,000 each
To take advantage of any of the sponsorship packages listed, please contact Janyce Currin, Currin’t Events, 011-7838869 or [email protected]. www.sarf.org/ Exhibition An exhibition area will be available at the conference for those companies who want to market their services/product directly to the conference delegates. Situated adjacent the plenary and break-away rooms, the exhibition area will be used for registration and tea breaks, thus ensuring exhibitors a targeted audience for their services/products. Standard exhibition shell schemes will be provided to all exhibitors with the following:
Exhibition walls, based on a 3 x 3 metre (single stand) or 6 x 3 metre (double stand) configuration
Fascia board – colour to be standard and co-ordinated with SARF Conference branding
Company name on fascia (no logo and an average of 20 letters)
15 amp power point with a shared dB board
1 x double fluorescent light COST: R10000 + VAT per stand. Double stands can be booked at R15000 + VAT. Furniture, artwork, plants etc are separate from this cost and are for the exhibitors account. However these can be arranged for you. Build up: From 08h00 on 6th June and must be ready by 20h00 on 6th June. Break down: From 16h00 on 8th June.
REGISTRATION FORM DELEGATE DETAILS Surname-……………………….............................-First Name-…………………...............…..… Office Tel:-……………....................................… -Office Fax-…………..............…….....……… CellPhone-……………………............................. Email Add-……….............…………………… Gender RSA ID:-……………................................. Name of Company- ……………………………………………….….........................…………………………………..... Postal Address-……………………………………………................................…………………………………….. …………………….......................................................................Postal Code: …………….. Designation………………………….……………………………………….................................... Are you a Member of SARF If Yes Membership No: SPECIAL/DISABLED REQUIREMENTS Special Diet OTHER:…………………………………. OTHER: …………………………………… BREAKAWAY SESSIONS Please indicate which breakaway session you are interested in. This is for planning purposes only and you are not restricted to attending this session on the day. SESSION 4A - ROAD SAFETY MANAGEMENT & SAFER ROAD AND MOBILITY
SESSION 4B - SAFER VEHICLES & SAFER ROAD USERS
SESSION 4C - POST CRASH RESPONSES (IMS)
M F
Vegetarian
Halaal Kosher
Wheelchair
CONFERENCE COSTS & POLICIES: SARF Member R3500.00 + VAT= Membership number should be provided above Full Registration R4000 + VAT= Bank Account Details:
Account AccAccount Name: South African Road Federation
Bank Nedbank
Bank Branch Carlton Centre
Branch Code 190605
Account No. 1905 352 208
Account Type Current Account
Swift Code NEDSZAJJ
Amount R_____________________ Date Transfer sent □□ / □□ Ref. No_______________________ Credit card details: Cardholder’s name _______________________________________ Card Number □□□□□□□□□□□□□□□□ Visa □ MasterCard □ Amex □ Diners □ Amount R__________________ Expiry Date □□ / □□ CCV No. □□□ (Last three digits on back on card if available) Identity No. □□□□□□□□□□□□ □ Signature ______________________________ Date □□ / □□ / □□□□ Please fax through a copy of the front and back of your credit card to authenticate use (fax number +27 11 7839175)
R3990.00
0
R4560.00
0
TERMS & CONDITIONS Payment policy All registration fees must be paid in South African Rands either EFT/Cheque or Credit Card. Payment should be made immediately on completion of registration to ensure your place at the conference. Please note the reference required on your payment which is noted on the confirmation. Full payment must be made prior to attendance at the conference. Special needs If you require special assistance, please email [email protected] with your requirements. Cancellation policy Should you need to cancel for any reason, you must notify us in writing. Substitutions may be made at any time
1. Cancellations received 30 days or more before the conference are subject to a 25% cancellation charge
2. Cancellations received less than 30 days prior to the first day of the conference will be subject to a 50% cancellation charge.
3. Cancellations received less than 2 weeks prior to the first day of the conference will not be entitled to any refund.
Confirmed registrants who do not attend and do not cancel are liable for the entire registration fee. Please note: Non-payment does not constitute cancellation Responsibility S A Road Federation, CSIR, (the Organisers) their agents/sub-contractors act on the basis that they attend to the arrangements of the conference for the convenience of the conference delegates. The Organisers cannot be held responsible for any loss, damage or inconvenience (however arising) experienced by the delegates at the conference neither can they be held responsible for unforseen partial or total cancellation of the event.
Conference co-ordinator Janyce Currin, Currin’t Events. Contact: 011-7838869 or 0836541180, email [email protected]
