Weddings - Gilwell Park ... saffron- 07710 805 779 Saffron Caterers and Events has a wealth

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  • 25/02/20


  • 25/02/20

    Make it your day

    Congratulations. You’ve said yes. Now you need the most perfect venue to share the big day with

    family and friends. At Gilwell Park you get to choose the detail. All of it. The stunning back drop is

    like no other. Imagine large oak trees, tranquillity and beautiful rustic, modern and listed buildings to

    use throughout the day. We’re immensely proud of the grounds tucked deep within Epping Forest.

    It really is London’s best kept secret.

    We’ve put together some tips and information to help you start planning. From a countdown

    checklist and room capacities to our accredited caterers. We’re here to make your wedding

    planning as smooth as possible.

  • 25/02/20


    12 – 18 months before the big day

    Book your ceremony with the Registrar or Church

    Decide on the size of the venue for the reception by getting together a guest list

    Make a provisional booking at Gilwell Park, pay your deposit and sign the wedding contract to confirm your date

    Tell us if you’d like us to hold any bedrooms for you

    Find out your 10% off discount code from your Wedding Coordinator for hotel bedrooms*

    6 – 12 months before the big day

    Talk to your chosen caterer and decide on menus – wedding breakfast, evening food, wine, beverages etc.

    Arrange entertainment and other suppliers – secure the bookings with a deposit

    Book your planning meeting (usually takes place 3 months before your wedding)

    2 – 6 months before the big day

    Have your planning meeting with your Wedding Coordinator

    Confirm your menus and beverage choices with your caterer

    Send out invitations – along with information on our accommodation options

    Discuss table layout with your caterers and Wedding Coordinator

    Make your 75% payments 90 days before your wedding

    Book your final planning meeting (usually 2 weeks before your wedding)

    4 weeks before the big day

    Have your final planning meeting with your Wedding Coordinator

    Provide your Wedding Coordinator and caterer with your table plan

    Pay your final balance

    On the big day

    We will ensure your day is perfect, so relax and enjoy.

  • 25/02/20

    Room capacities

    Our spaces


    Long Banqueting


    Ceremony style

    Round Banqueting


    The CIC

    CIC Main


    22.5m x 11m





    Seminar Room

    5m x 4m

    20 m2




    Seminar Suite

    15m x 4m

    60 m2




    The White House



    7.4m x 5.9m

    43.6 m2






    7.3m x 5.8m

    42.3 m2




    Garfield Weston

    Room 5m x 6.7m

    33.5 m2






    6.5m x 4m

    26 m2




    Betty Clay Library

    6.5m x 5.5m

    35.75 m2




    Gilwell Grounds


    Centre 10.5m x 10m

    105 m2






    4.5m x 6m

    27 m2





    Terrace 15m x 7m

    105 m2





    Orchard 40m x 45m

    1800 m2




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    Venue hire

    April – October Sunday - Friday 8am – 5pm 5pm -


    Half day

    (4 hours)

    All day


    (including 1 Seminar suite)

    £1,500 £1,500 £900 £3,000

    Baerlein Suite £1,000 £1,000 £1,000 £1,800

    Swan Centre £750 £750 £750 £1,350

    Whole Venue £5,000

    Saturday/Bank Holiday

    Baerlein Suite £1,250

    Whole Venue £5,500

    November – March Monday - Sunday 8am – 5pm 5pm - midnight Half day

    (4 hours)

    All day


    (including 1 Seminar suite)

    £1,450 £1,450 £850 £2,850

    Baerlein Suite £950 £950 £575 £1,725

    Swan Centre £725 £725 £475 £1,275

    Whole Venue £4,750

    All prices include VAT.

    All day is from 9am to midnight excluding Baerlein Suite.

    Half day is any 4 hours between 9am-5pm.

    Whole Venue includes use of CIC, Swan Centre, Gidney Cabin and Baerlein room (Baerlein suite until 5pm only).

    Our accredited list of caterers can complete your event.

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    What’s included…

    In full use of the venue option you’ve chosen,

    Use of kitchen (CIC main hall)

    No charge for corkage and chilling

    Banqueting style tables and chairs

    Use of the Buffalo Lawn and Orchard for photographs and drinks reception

    Use of a storage or preparation room

    A Wedding Coordinator to guide you throughout the planning process

    An Event Manager to look after your Wedding day

    Evening bar opened and run by our staff

    Honeymoon suite for the night of your wedding

    We do not provide table cloth, crockery, cutlery and glassware within this price. For more information please speak to our


    Drinks can be supplied by the guest for post ceremony/arrival, during meal, and for toasting without incurring a corkage

    fee. Your chosen approved caterer can also supply these drinks. Gilwell Park does offer drinks packages also. Please ask

    our team for more details. Gilwell Park must supply the evening bar (drinks service after any meal or during any non-

    wedding event).

  • 25/02/20

    Accredited Caterers… Please see below the accredited catering companies we allow onsite


    Ali Rodway General Manager 07763 525 557

    Radish are the onsite Caterer for Gilwell Park and with

    their knowledge and experience of the venue we can offer

    food that is locally sourced and prepared lovingly,

    showcasing the hard work, craft and talent of local

    suppliers, farmers and growers. Radish have a very

    experienced team that can cater for a wide range of

    events, bespoke your menus with British/European cuisine

    and deliver a day to cherish. Our passionate team would

    be delighted to work with you to create the perfect day

    and with our familiarity of Gilwell will ensure it is

    executed to the highest standard.


    020 7837 6853

    Berkeley Catering have for over 25 years been delivering

    luxury catering for private and corporate clients across

    London. Our team of innovative chefs create trendy and

    seasonal menus that cater for a variety of tastes.

    Our all-inclusive approach and catering packages ensure

    we provide a cost effective and tailored event with an

    unforgettable catering experience.


    020 3759 7242

    Our uniqueness stems from combining our passion for

    Ghanaian, Caribbean, Korean and Nigerian cuisine to

    create a wonderful fusion. Our menus reflect some of the

    amazing cultures in the world and our food has a strong

    emphasis on authentic home cooking with carefully

    sourced ingredients, chosen from artisan producers and

    local suppliers for quality. We specialise in bespoke event

    catering for a broad range of functions ranging from large

    extravagant weddings to intimate country dinners.


    07737 889951

    Host Catering been involved in outside catering for over

    18 years, covering a whole range of events both private

    and corporate. We come from a restaurant background

    and deliver restaurant quality food and presentation to all

    our events. We specialise in weddings, parties, corporate

    launches, funerals and charitable events and pride

    ourselves on a personalised and dedicated service from 10

    - 350 people.

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    Accredited Caterers…


    020 7820 7456

    Make your event a very personalised one with our affordable bespoke catering, using only the finest

    ingredients from independent local suppliers. Our hand-

    picked team of charming, experienced waiting staff ensure

    your event runs effortlessly. With over 20 years’

    experience of wedding and event catering, Sarah and her

    team look forward to working with you to design your

    perfect event.

    South Asian

    020 8799 7180

    Ruby’s started out 20 year ago as a small