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Weddings

Weddings - Gilwell Park · Discuss table layout with your Wedding Coordinator Make your 75% payments 90 days before your wedding Book your final planning meeting (usually 2 weeks

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Page 1: Weddings - Gilwell Park · Discuss table layout with your Wedding Coordinator Make your 75% payments 90 days before your wedding Book your final planning meeting (usually 2 weeks

Weddings

Page 2: Weddings - Gilwell Park · Discuss table layout with your Wedding Coordinator Make your 75% payments 90 days before your wedding Book your final planning meeting (usually 2 weeks

Countdown

12 – 18 months before the big day

Book your ceremony with the Registrar or Church

Decide on the size of the venue for the reception by compiling a guest list

Make a provisional booking at Gilwell Park. Pay your deposit and sign the wedding contract to confirm your date

Decide which package you would like

Inform us if you would like us to hold any bedrooms for you

6 – 12 months before the big day

Decide on menus – wedding breakfast, evening food, wine, beverages etc.

Arrange entertainment and other suppliers – secure the bookings with a deposit

Book your planning meeting (usually takes place 3 months before your wedding)

2 – 6 months before the big day

Have your planning meeting with your Wedding Coordinator

Confirm your menus and beverage choices

Send out invitations – along with information on our accommodation options

Discuss table layout with your Wedding Coordinator Make your 75% payments 90 days before your wedding

Book your final planning meeting (usually 2 weeks before your wedding)

4 weeks before the big day

Have your final planning meeting

Provide your Wedding Coordinator with your table plan, place cards etc.

Pay your final balance

On the big day

We will ensure your day is perfect, so relax and enjoy.

Page 3: Weddings - Gilwell Park · Discuss table layout with your Wedding Coordinator Make your 75% payments 90 days before your wedding Book your final planning meeting (usually 2 weeks

Classic

The CIC

Minimum 80 guests, maximum 180 for a seated meal and 250 for an informal party

The White House suites Minimum 40 guests, maximum 70 for a seated meal and 100 for an informal party

£95 per guest

What’s included….

On arrival A glass of prosecco**, bucks fizz or mulled wine

(fruit punch or orange juice for non-drinkers)

3 canapés per guest*

Wedding breakfast 3 course wedding breakfast or BBQ followed by tea & coffee

half a bottle of house wine

(soft drink alternatives for non-drinkers)

a glass of prosecco** for toasting

also included… Venue hire

event manager to look after your wedding day

wedding coordinator to guide you throughout the planning process

bridal suite on the night of the wedding

white linen tablecloths & napkins

cake stand & cake knife

* Upgrade to 5 canapés for an extra £4.00 per guest (optional)

** Upgrade to champagne for an extra £7.00 per guest

Page 4: Weddings - Gilwell Park · Discuss table layout with your Wedding Coordinator Make your 75% payments 90 days before your wedding Book your final planning meeting (usually 2 weeks

Wedding breakfast

Starters Tomato soup, basil oil (v)

Smoked salmon, avocado puree and caviar pearls

Heritage tomato, mozzarella, basil and olives (v)

Chicken liver pate, fruit chutney, ciabatta toast

Charred chicken caesar, crispy prosciutto ham, garlic croute

Creamed goats cheese, beets selection, micro herbs (v)

Main courses Corn fed chicken ballotine, parmentier potatoes, chicken jus

Smoked paprika pork loin, caramelised apple puree, all butter fondant potatoes

Roast topside of beef, roast potatoes, yorkshire pudding, red wine jus

Gnocchi with wilted spinach, truffle and sage beurre noisette and parmesan crackling (v)

Wild mushroom and spinach risotto, pine nuts, basil oil (v)

Supplement £3

Slow braised lamb shank, creamed potatoes, port and redcurrant sauce

Seared salmon fillet, herbed potato cake, white wine cream sauce

All served with seasonal sides

Desserts Lemon meringue tart, fresh raspberries, raspberry sauce

Sticky toffee pudding, toffee sauce, roasted pecans

Apple tart tatin, vanilla bean ice cream, salted praline

Saffron poached pears, pistachio cake, honeycomb ice cream

Chestnut chocolate cake, seasonal berries, butterscotch ice cream

Milk chocolate parfait, orange compote, toffee popcorn

Not what you want? Our excellent catering team cater for all backgrounds. Please feel free to get in touch for any bespoke

dishes you wish to have.

Page 5: Weddings - Gilwell Park · Discuss table layout with your Wedding Coordinator Make your 75% payments 90 days before your wedding Book your final planning meeting (usually 2 weeks

Wedding BBQ breakfast

Please choose four main dishes from the following

Rosemary and maldon sea salt rump steak

Olive oil and thyme lamb chops

Bourbon and honey glazed chicken thigh

Mexican chicken burger

Jerk chicken

Bourbon BBQ duck leg

Tequila and citrus chicken thigh

Chipotle chicken wings

Cajun spiced chicken, pepper and onion skewer

Minted lamb and red onion skewer

Spinach and falafel burger, grilled halloumi, green tomato chutney (v)

Chunky vegetable skewer (v)

Served with hot buttered new potatoes, crunchy leaf salad, dressings and dips

Please choose two accompaniments from the following

Heritage tomato, torn basil and pesto dressing

Puy lentil, red pepper, feta and mint

Coz, rocket, parmesan and oven baked crouton

Pesto pasta salad, olive, red onion

Asian slaw, coriander lime and chilli

Kartoffel salad - potato, egg, mustard and caper

Quinoa, pearl barley, cucumber, pomegranate and orange

Garlic and herb corn on the cob

BBQ beans

Please choose one dessert from the following

Vanilla cream profiteroles

Panna cotta, seasonal berries

Exotic fruit salad

Double chocolate brownies

Classic crème brulee

Page 6: Weddings - Gilwell Park · Discuss table layout with your Wedding Coordinator Make your 75% payments 90 days before your wedding Book your final planning meeting (usually 2 weeks

Extras

Food Luxury Mixed Nuts

Kettle Chips

Vegetable Chips

Bombay Mix

Piri Piri Popcorn

Sea Salt Popcorn

Marinated Olives

£5.50 for 3 items

Beverages Tea and Coffee Station

£2.00 Per Cup

Orange & Apple Juice

£6.00 Per Jug

Corkage (Wine/Prosecco)

£15.00 Per Bottle

Corkage (Champagne)

£20.00 Per Bottle

Extra Items Lycra Chair Cover with Organza Sash

£4.00

Cotton Chair Cover with Organza Sash

£4.50

Garden Games

£50.00

Page 7: Weddings - Gilwell Park · Discuss table layout with your Wedding Coordinator Make your 75% payments 90 days before your wedding Book your final planning meeting (usually 2 weeks

Evening buffet

£16.00 per person for a 5 item buffet of your choice

£19.00 per person for a 7 item buffet of your choice We recommend catering for at least 75% of your total number of guests

Please choose from the following

Selection of sandwiches

Selection of wraps

Pigs in blankets Mini pepperoni pizzas

Chipotle chicken wings

Cuban chicken and chorizo brochette

Jerk chicken kebabs

Mini pork pies

Turkey and swiss cheese filled croissants

Chinese dim sum selection

House made sausage rolls

Chicken drumsticks with rosemary and garlic

Vegetable spring rolls, sweet chilli sauce (v)

Falafel balls, hummus and vegetable crudités (v)

Roasted vegetable and parmesan tartlets (v)

Tortilla chips and dips (v)

Indian snack selection (bhajis, pakoras and samosas) (v)

Evening hot snacks £6.50 per person

Please choose one from of the following

Bacon baps, chips and condiments

Sausage baps, chips and condiments

Egg baps, chips and condiments (v)

Page 8: Weddings - Gilwell Park · Discuss table layout with your Wedding Coordinator Make your 75% payments 90 days before your wedding Book your final planning meeting (usually 2 weeks

Evening BBQ

£16.00 for option one

100% Beef burger

Marinated chicken skewer

Roasted vegetables, butterbean & artichoke paella

Mixed leaf salad

Classic potato salad

Coleslaw Buns & relishes

£20.50 for option two

choose three mains from the following

100% Beef Burger

Cumberland Sausage, Sautéed Onions

Chicken Shack (choose 2 flavours) – Piri-Piri, Lemon & Herb, Thyme & Garlic, Yoghurt Tandoori, Smokey BBQ

Roasted Vegetables, Butterbean & Artichoke Paella

Mixed Seafood Jambalaya, Cajun Spiced Rice, Chargrilled Vegetables

Buns & Relishes Included

plus two accompaniments

Seasonal mixed leaf and herb salad

Heritage tomato, torn basil and pesto dressing

Puy lentil, red pepper, feta and mint

Coz, roquette, parmesan and oven baked crouton

Pesto pasta salad, olive, red onion

Asian slaw, coriander lime and chilli

Kartoffel salad - potato, egg, mustard and caper

Seasonal mixed leaf and herb salad

Quinoa, pearl barley, cucumber, pomegranate and orange

Minted new potatoes

Garlic and herb corn on the cob

BBQ beans

Page 9: Weddings - Gilwell Park · Discuss table layout with your Wedding Coordinator Make your 75% payments 90 days before your wedding Book your final planning meeting (usually 2 weeks

Canapés

Please choose three items from the following

Lamb kofte bites

Seared sirloin, mustard cream

Chicken liver parfait on brioche

Tandoori chicken skewer

Smoked salmon blini

Asian crab en croute

Chilli and garlic prawns

Seared tuna on wasabi croute

Tartlet selection (v)

Breaded bocconcini mozzarella (v)

Cherry tomato and basil bruschetta (v)

Pesto arancini (v)

Page 10: Weddings - Gilwell Park · Discuss table layout with your Wedding Coordinator Make your 75% payments 90 days before your wedding Book your final planning meeting (usually 2 weeks

Ceremony only

£25.00 per person

(minimum 40 guests)

Includes the ceremony venue hire, two reception drinks and three canapés per person

Ceremony venues Swan centre (up to 150 guests)

Gidney cabin (up to 100 guests)

Baerlein room (up to 50 guests)

Group room (up to 40 guests)

Seminar suite (up to 70 guests)

Reception drinks Prosecco

Bucks fizz

Orange/Apple juice

Elderflower or pink lemonade

Mocktail

Canapés Lamb kofte bites

Seared sirloin, mustard cream

Chicken liver parfait on brioche

Tandoori chicken skewer

Smoked salmon blini

Asian crab en croute

Chilli and garlic prawns

Seared tuna on wasabi croute

Tartlet selection (v)

Breaded bocconcini mozzarella (v)

Cherry tomato and basil bruschetta (v)

Pesto arancini (v)

Page 11: Weddings - Gilwell Park · Discuss table layout with your Wedding Coordinator Make your 75% payments 90 days before your wedding Book your final planning meeting (usually 2 weeks

Ceremony venues

Group room

(up to 40 guests)

£300

Baerlein room

(up to 50 guests)

£300

Seminar suite

(up to 70 guests)

£400

Gidney cabin

(up to 100 guests)

£500

Swan centre

(up to 150 guests)

£500

Page 12: Weddings - Gilwell Park · Discuss table layout with your Wedding Coordinator Make your 75% payments 90 days before your wedding Book your final planning meeting (usually 2 weeks

Approved and preferred caterers

If you wish to choose a caterer outside of this list, please speak to your wedding or event

coordinator

Asian Greek

The Clay Oven Tasty Affair

Web: www.theclayoven.co.uk Web: www.tastyaffair.com

Email: [email protected] Email: [email protected]

Tel: 0208 903 8800 Tel: 0208 337 4796

Caribbean Nigerian

Maroon Spice Magic Fingers

Web: www.maroonspice.com Web: www.just-talent.co.uk

Email: [email protected] Email: [email protected]

Tel: 0208 453 3316 Tel: 0208 525 1738

Kosher Barbecue

Food Story Ridgeway Catering Company

Web: www.foodstory.co.uk Web: www.ridgewaycateringcompany.co.uk Email: [email protected] Email: [email protected]

Tel: 0208 200 8111 Tel: 020 8529 6178

Page 13: Weddings - Gilwell Park · Discuss table layout with your Wedding Coordinator Make your 75% payments 90 days before your wedding Book your final planning meeting (usually 2 weeks

Accommodation

Single room £65

Single room (non en suite) £55

Double or twin room £90

Double or twin room (single occupancy) £75

Family room (2 adults & 2 children) £110

Executive double room £100

Executive double room (single occupancy) £85

Luxury double room £115

Additional extras

Extra adult bed £20

Extra child bed (aged up to 13) £15

Cot £5

Special occasion packages POA

Prices include VAT and full english breakfast.

Please contact us for further information and to make a booking.

All bookings are subject to our terms & conditions and are payable at the time of booking.

Page 14: Weddings - Gilwell Park · Discuss table layout with your Wedding Coordinator Make your 75% payments 90 days before your wedding Book your final planning meeting (usually 2 weeks

We’ve got the answer….

How do I book a viewing? We would love to show you round the venue and are open for viewing on most days and evenings. Just give us a call on

020 8498 5300 or send an email to [email protected] to book a viewing at Gilwell Park.

Can I provisionally book a date?

A provisional booking to hold your selected date can be made and will be held for 14 days with no obligation.

How do I confirm a booking?

In order to confirm your booking, Gilwell Park requires a deposit of 20% of your total booking cost as well as a signed

contract. You can confirm any time within the provisional period, or without a provisional booking.

Can I have a civil ceremony at Gilwell Park?

Yes, Gilwell Park has a license as an approved premises for civil ceremony. We are able to offer couples a varied choice of

licensed venues from the historic Georgian house to the beautiful outdoor Gidney Cabin.

When do we need to pay the balance?

Your final balance will be due 14 days before your event. Any charges on the day (such as a bar bill) must be paid on your

departure.

What time should I get married?

We recommend the following approximate schedule assuming your evening party is to start at 7.30pm.

2.00pm Ceremony

2.30pm Drinks Reception

4.00pm Wedding Breakfast

6.00pm Speeches

7.00pm Room re-arranged for your Evening Party

7.30pm Evening Party Commences

What is the standard finishing time?

The standard finishing time is 12am (Midnight) for the bar and for music.

What is the capacity of Gilwell Park?

The capacity for a seated meal is 180 guests using round tables. Our evening capacity is up to 250.

Can we bring in our own caterers?

Yes we do offer a dry-hire option. Please ask for more details.

Page 15: Weddings - Gilwell Park · Discuss table layout with your Wedding Coordinator Make your 75% payments 90 days before your wedding Book your final planning meeting (usually 2 weeks

we’ve got the answer….

Can we decorate the venue?

Yes, please feel free to provide decorations for your event. We are very happy for you to decorate the venue as you wish.

We do however have a no candles policy.

Can we have confetti?

Yes we do allow confetti, we do just ask that it could be biodegradable or fresh petals, and we do not allow confetti

cannons.

Can we have fireworks?

Yes, but please talk to us first as conditions will apply.

Can we supply our own bar?

Gilwell Park is a fully licensed venue with its own bar so unfortunately we do not allow you to provide this.

Can we bring in our own wine or pay corkage?

There is a corkage charge should you wish to bring your own wine, please contact us for more details.

Is there parking available for my guests?

We provide complimentary parking for all your guests.

Where do people stay?

Gilwell Park offers its own accommodation in 40 boutique bedrooms (35 en suite). One of these rooms is our Bridal Suite

which is complimentary reserved for your use. Each bedroom includes a full English or continental breakfast.

Can we bring our own tent or caravan?

Unfortunately camping at Gilwell Park is reserved exclusively for our Scouting guests.

What time do we have access to the venue?

We guarantee access to your function room from 10am to start preparing the venue. If there is no function the day before,

then you are welcome to arrive earlier, please contact us around a week before your event to confirm if this is possible.

Your suppliers are welcome to start setting up from this time. You will have dropped off various wedding items (such as

favours, name cards, table plans, etc.) with us the beforehand so we can start setting up the venue on the morning of the

wedding ready for your arrival.

When was Gilwell Park built, and how long has the venue been open?

The White House at Gilwell Park is a 17th Century building and is Grade II listed. The Gilwell Park Estate was donated to

The Scout Association in 1919.

Page 16: Weddings - Gilwell Park · Discuss table layout with your Wedding Coordinator Make your 75% payments 90 days before your wedding Book your final planning meeting (usually 2 weeks

We recommend….

Florists

Sarah Diamant Florist Limited Flowers for You Web: www.sarahdiamantflorist.com Web: www.flowersforyou.org.uk

Email: [email protected] Email: [email protected]

Tel: 07578 472 474 Tel: 07843 277331

Flowers by Danielle

Web: http://www.flowersbydanielle.co.uk

Email: [email protected]

Tel: 01992 768 400

Music

Mark Winter DJ Just Talent

Email: [email protected] Web: www.just-talent.co.uk

Tel: 07961380454 Email: [email protected]

Tel: 07743 424 465

SPJ Event Specialists Dan Magill - DJ & Entertainment Services Web: http://www.spjuk.com/ Web: http://www.closetvinyl.com/

Email: [email protected] Email: [email protected]

Tel: 01920 464 726 Tel: 07717 851972

Stationery

The Creative Bear Pretty Things by Dee Web: www.thecreativebear.co.uk Web: www.prettythingsbydee.com

Email: [email protected] Email: [email protected]

Tel: 07841 534881

Page 17: Weddings - Gilwell Park · Discuss table layout with your Wedding Coordinator Make your 75% payments 90 days before your wedding Book your final planning meeting (usually 2 weeks

we recommend….

Photographers

Peter Dyer Photographs Cherry Blossom Wedding

Web: www.peterdyerphotos.com Web: www.cherryblossomwedding.com

Email: [email protected] Email: [email protected]

Tel: 0208 363 2456 Tel: 07803581506

David Nassim fizz fotography Tina Wing Photography Web: www.fizzfoto.eu Web: www.tinawingphotography.co.uk

www.rubylovesjack.com Email: [email protected]

Email: [email protected] Tel: 07927 515 996

Videographers

Timothy Spatz Tie the Knot Films Web: http://spatzfilm.com/ Web: www.tietheknotfilms.co.uk

Tel: 07414 810 966 Email: [email protected]

Tel: 07584036058

Shoot the Bride Boutique Wedding Films Web: http://shootthebride.co.uk/ Web: http://www.boutiqueweddingfilms.uk/

Tel: 07807 284 203 Email: [email protected]

Tel: 07887 641698

Venue decoration

Beaumont Displays Vintage Sisters Web: www.facebook.com/beaumont.displays Web: www.thevintagesisters.co.uk

Email: [email protected] Email: [email protected]

Tel: 01992 465195 Tel: 07445030025

Complete Event Hire & Complete Hi Fly Balloons

Entourage Web: [email protected] Web: www.completeeventhire.com Tel: 07739 985075

Email: [email protected]

Tel: 0127 9416 669

Page 18: Weddings - Gilwell Park · Discuss table layout with your Wedding Coordinator Make your 75% payments 90 days before your wedding Book your final planning meeting (usually 2 weeks

we recommend….

Entertainment

Mr Bounce – Bouncy Castles Flashpoint Fireworks Web: www.mrbounce.com Web: www.flashpoint-fireworks.co.uk

Email: [email protected] Email: [email protected]

Tel: 07888 684516 Tel: 01483 417475

Pair of Diamonds Casino Email: [email protected]

Tel: 07725 865 004 / 07802 631 652

Cakes

Aurora Cakes Jac’s Cakes Web: https://www.facebook.com/aurora.cakes. Web: www.jacs-cakes.co.uk

Email: [email protected] Email: [email protected]

Tel: 07940 509193 Tel: 07977 271623

French Made Web: frenchmade.co.uk

Email: [email protected]

Tel: 07950 674 947

Toastmasters

Clive Maynard David Pearson Web: www.toastmaster4u.co.uk Web: http://dptoastmaster.sharepoint.com

Email: [email protected] Email: [email protected]

Tel: 01992 440008 Tel: 0208 863 7291

John Richard Web: www.johmrichardmagic.com

Email: [email protected]

Tel: 07710585414

Page 19: Weddings - Gilwell Park · Discuss table layout with your Wedding Coordinator Make your 75% payments 90 days before your wedding Book your final planning meeting (usually 2 weeks

we recommend….

Hair and Beauty

Beautiful You Vanessa Wedding Hair & Make-Up Web: www.beautiful-you.biz Web: www.essexweddinghairandmakeup.co.uk

Email: [email protected] Email: [email protected]

Tel: 07967 226639 Tel: 07904 398229

Victoria Taylor Gail Gardner Bridal and photographic make-up Wedding hair & make-up

Web: www.victoriataylor.co.uk/site/ Web: http://www.gailgardner.co.uk/

Email: [email protected] Email: [email protected]

Tel: 07912746619 Tel: 01245 420563

Bridal party attire

Best Dress 2 Impress Anthony’s Formal Wear Web: www.bestdress2impress.co.uk Web: www.anthonyformalwear.co.uk

Email: [email protected] Email: [email protected]

Tel: 07850 644600 Tel: 01277 651140

Transport

Elegance Wedding Cars Routemaster Bus Web: www.eleganceweddingcars.co.uk Web: http://routemasterbus.com/default.aspx

Email: [email protected] Tel: 01945773644

Tel: 0208 530 6401

Bars – (mobile)

Banquet Inn Bar Web: http://www.banquetinn.co.uk

Email: [email protected]

Tel: 07940 965563 / 07711 556833

Page 20: Weddings - Gilwell Park · Discuss table layout with your Wedding Coordinator Make your 75% payments 90 days before your wedding Book your final planning meeting (usually 2 weeks

Ever-lasting memories on our promise path

Your wedding is one of the best days of your life, so why not have your own special reminder here

at Gilwell Park. In years to come you can invite friends and family to remember and celebrate with

you, by visiting your brick.

For £250 you will receive a Super Granite Brick personalised entirely for you and your loved one. It

can be personalised with your names, a short quote or even a few words that mean something

special to you both.

Celebrate your special day by adding an extra special touch that will be in everyone’s memory

forever.

About the Promise Path

For over 100 years Scouting has fuelled futures, fired young people’s imaginations and helped shape

the future of society. With our Promise Path Appeal your support will lead young people along their

own best path.

Scouting empowers children and young people, and enables them to achieve their full potential. It

teaches them essential life-skills like leadership, independence, initiative and resilience, and gives

them the gift of life-long friendship. The Promise Path represents our own Promise to provide young

people with new opportunities and a new path to follow.

Your donation could help to fund important training for volunteers, provide disadvantaged

communities with vital grants or help the 55,000 young people on our waiting list experience fun and

adventure. Together we can leave a lasting legacy at Gilwell Park.