Webex

Michael PjetrajDAQ

Webex

Webex

• http://www.webex.com/index.html

Webex - Capabilities

• Your Cisco WebEx Meeting Center package includes:

• Unlimited online meetings• Up to 25 participants• PC and Mac compatibility• Integrated phone conferencing• Free VoIP calling

25 participant limit

• DAQ has not had an issue with this limit – yet.• When we meet with all regional offices, we

request that each individual office only use 1 participant slot by physically attending in a conference room in their regional office

Telephone Connections

• Integrated phone conferencing• Free VoIP calling

• DAQ has been using the “meet me” phone numbers. We purchased 2 meet me numbers and pay a flat fee rather than a per minute with a webex service

• Once we get VOIP at Green square we may need to reanalyze

Choose payment plan

• Select a monthly payment plan or save with a prepaid annual plan. For a limited time, get 1 month FREE when you choose either plan! Monthly Plan $69/mo No commitments—cancel any time

• Prepaid Plan $59/mo Best value: prepay a yearlysubscription and save $120

• http://www.webex.com/index.html

• You can “schedule a meeting”• Or• Set up an instant meeting

Send E-mail to participants

Participants join meeting

Computer set-up

• Install Active X control• “meeting center”

• Could be an issue if you do not have administrator rights to your computer

Software install

~ 1 minute

Shared screen

• Once the screen is viewed by attendees, anything on the “Host” screen will be seen on the attendees screen.

• The Host cannot take control of your computer

• You cannot take control of the host computer• The host can “transfer” control of the meeting

to an attendee

• Remember – if you are using a laser pointer while hosting, your attendees cannot see the laser – use your mouse cursor

• Webcams allow a more personal touch to the meeting

• Phone conversations MUST be limited to 1 person at a time. Otherwise, those on the phone cannot understand the conversation

• More microphones, or phone sets w/ longer extensions are desirable

• Prepare, prepare, prepare!!!!• You will not be handing out documents. You

may have e-mailed the content to attendees, but the goal of the software is to present the documents on the screen

• Have everything scanned or digital• Have everything readily available• Meetings have crashed for less reasons than a

host searching for material• Come up w/ a naming convention that helps

you, such as:

• C://my documents/1-agenda.doc• C://my documents/2-introductions.doc• C://my documents/3-DimDim-Larry.ppt• C://my documents/4-goto-claudia.ppt• C://my documents/5-webex-michael.ppt• C://my documents/6-wrap-up.doc

• That way your files are ordered to flow w/ the agenda which saves search time

• Or• If you are fancy, you can set-up an agenda &

hyperlink w/in the document to the files you want to open

Webex - Positives

• Reduce travel time• Reduce travel cost• More availability for meetings

Webex - Negatives

• Face to face interaction missing – even w/ web cams

• Potential for reduced input – Web conference attendees may “multi-task” (ie – do other things)

Webex – Cost Savings - Fuel

• Example of cost savings:• DAQ Regional Supervisor meeting• Typically all 7 regional supervisors would

attend for 1 to 2 days.• ARO – 8hrs driving ~480 miles @$0.25/mile =

$120• MRO (2 Supervisors) ~5hrs driving ~300 miles

@$0.25/mile = ~$75

Webex – Cost Savings - Fuel

• WSRO (2 Supervisors) ~4hrs driving ~240 miles @$0.25/mile = ~$60

• WARO ~3hrs driving ~180 miles @$0.25/mile = ~$45

• WIRO ~4hrs driving ~240 miles @$0.25/mile = ~$60

• Total Driving Cost = $360

Webex – Cost Savings - Subsistence

• Subsistence• ARO - $80 Hotel & $40 food = $120• MRO X 2 - $80 Hotel & $40 food = $240• WSRO X 2 - $80 Hotel & $40 food = $240• WARO - $80 Hotel & $40 food = $120• WIRO - $80 Hotel & $40 food = $120• Total - $720

Webex – Cost Savings – Time=$$

• Total driving time• ARO (8hrs) + MRO (10hrs) + WSRO (6hrs)

+WARO (3hrs) + WIRO (4hrs) = 31hrs• 31 hrs X ~$35/hr = $1085

Webex – Cost Savings

• Total Cost Savings:• Gas - $360• Subsistence - $720• Lost travel time - $1085

• Total = $2165

Webex – Cost Savings

• Yearly cost of product for unlimited meetings:• $708

• Net savings using Webex for this 1 meeting:• $2165-$708 = $1457