Volunteers

NORTH MIDLANDSCLUBS EVENING

VOLUNTEER RECRUITMENT

Alex Thompson

Volunteer Executive - Midlands

07894 489756

alexthompson@rfu.com

Volunteers

OUTCOMES

By the end of this session you will have…

• discussed the values of Rugby Union and how to use them to recruit volunteers

• shared real examples of recruiting volunteers

• considered three options for volunteer recruitment activity and the ingredients for success

• vRugby – Brief overview of the programme.

• begun to develop a volunteer recruitment plan to suit your needs.

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Core Purpose: More People Enjoying Rugby at Better Places

COMMUNITY RUGBY THEMES

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PEOPLE & PLACES

Rugby Values

Club Development

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PEOPLE & PLACES

Club Development

Vo

lun

tee

rs

Co

ach

es

Off

icia

ls

Fa

cilit

ies

Rugby Values

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OUR CORE VALUES

Respect

Teamwork

Discipline

Sportsmanship

Enjoyment

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ACTIVITY 1: VALUES

• Introduce yourself to your group mates– Name– Club– Role– How long you have been a rugby volunteer

• As a group, discuss the rugby union value on your table and how it can help volunteering including recruitment. 5

min

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ACTIVITY 1: FEEDBACK

• You have 2 minutes to tell us how the values could help recruit volunteers.

2 min

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‘THE MENU’

Short Project

Mini/School Festival Club Makeover

Fundraiser Seal of Approval Club-School Link

Short Project

Mini/School Festival Club Makeover

Fundraiser Seal of Approval Club-School Link

Social Event

Club BBQ Family Tag

Coffee Morning Exhibition Game

Dinner Dance

Social Event

Club BBQ Family Tag

Coffee Morning Exhibition Game

Dinner Dance

Club Specific Activity

Specific Groups The Rugby Family

Skills Audit Helping Hands

Poster Campaign

Club Specific Activity

Specific Groups The Rugby Family

Skills Audit Helping Hands

Poster Campaign

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ACTIVITY 2: RECRUITMENT OPTIONS

• Choose one of the items from the ‘menu’ your group has been given,

• What ingredients would you need to use it to successfully recruit volunteers? 8

min

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ACTIVITY 2: FEEDBACK

• What are your top three ingredients to run a successful…

– Short project to recruit volunteers (Group 1)

– Social event to recruit volunteers (Group 2)

– Club specific activity to recruit volunteers (Group 3) 2

min

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ACTIVITY: ROLE PLAY

• You are a Volunteer Coordinator.

• You have noticed a person who has been coming to the club quite frequently for about 6 weeks.

• They’ve been on the touchline watching a few games but they don’t say a lot.

• You need more volunteers at the club.

• Can you hook them? Make your approach…

6 min

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ACTIVITY: FEEDBACK

• What worked well to recruit the volunteer?

• What would you do differently to recruit the volunteer?

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1Create the

right mindset

2Really get to know people

3Help people

feel comfortable

5Find the right

role for the right person

6Grow your own talent

4Use the

right approach

7Say Thank

you

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SOME CLASSIC MISTAKESshared by real rugby volunteer coordinators

Don’t…

• persuade someone to the wrong role for them - they will quit

• expect too much time from a person

• complain about how difficult a role is and then ask someone to do it!

• use jargon or you will turn off some people

• overload a person with too many roles

• make roles too complicated

• fail to offer support and training

• have too many meetings

• forget to give recognition

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SOME CLASSIC MISTAKESshared by real rugby volunteer coordinators

Don’t…

• say the role is simple, while another club officer says it is hard

• say “Good, we want more women to do the cooking”

• speak to people once and expect you will get 20 volunteers

• rush in over enthusiastically - it will scare people off

• start your welcome booklet with the names of 167 vice presidents

• allow one person to have too many roles “I can’t possibly do what they do”

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VRUGBY• vRugby aims to create over 3,744 new opportunities

during a 3 year programme from 2008 to 2011 for young people aged 16-25 to volunteer in Rugby Union.

• Teams of young volunteers will take part in a short-term ‘bite size projects’. Example: Car Wash, Raffle, Clear up days, marketing club in the schools, tournaments etc.

• Benefits – Stash, expenses, training awards

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ACTIVITY: PLAN

• Volunteer Recruitment Plan - consider what would best suit your club…

– What volunteers do you need?– Who do you want to target?– What ‘option’ would work for you?– When would be the ideal time to recruit?– How will you make your plan succeed?

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VOLUNTEER OBJECTIVE 2009/10

Train and equip ~200 existing Volunteer Coordinators

to recruit ~2,000 new volunteers

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SUPPORT

Volunteer Recruitment BookletHelp

Templates & Tools

VOLUNTEERCOORDINATORRECRUITMENT GUIDE

Volunteer Coordinator Kit

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WHAT NEXT?

• Record your active Volunteer Coordinator on Rugby First (RFU Database system).

• Complete your volunteer recruitment plan

• Submit your plan > Resources

• Recruit your volunteers

• Record your volunteers in Rugby First (RFU Database system).

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THANK YOU FOR YOUR CONTRIBUTIONS

Alex Thompson

Volunteer Executive - Midlands

07894 489756

alexthompson@rfu.com