Volunteer SystemsVolunteer Systems

A Method for Managing Your A Method for Managing Your VolunteersVolunteers

Can Include Middle Management Can Include Middle Management RolesRoles

Should Include a Career LadderShould Include a Career Ladder

Categories of VolunteersCategories of Volunteers

IndividualIndividual Club Org. Club Org.

LeaderLeader

County Project County Project LeaderLeader

School School Enrichment Enrichment Teacher/LeaderTeacher/Leader

GroupGroup Advisory Advisory

Comm.Comm.

Project Comm.Project Comm.

FoundationFoundation

CouncilCouncil

More CategoriesMore Categories

DirectDirect Club Org. Club Org.

LeaderLeader Project LeaderProject Leader MentorsMentors Activity LeaderActivity Leader Project Comm.Project Comm.

IndirectIndirect Advisory Advisory

CommComm FoundationFoundation Project Project

Comm.Comm.

And More Categories

Teaching Project

Leader Activity

Leader School

Enrichment

Organizational Club Leader Advisory

Comm. Foundation

And Even More Categories

Long Term Club Leader Advisory

Comm. Foundation

Short Term Activity

Leader Project

Leader School

Enrichment

Levels of Volunteers

ClubClub CountyCounty StateState

Org. LeaderOrg. Leader Project Project CommComm

Resource Resource LdrLdr

Activity LdrActivity Ldr FoundationFoundation Leader Leader ForumForum

Project LdrProject Ldr Advisory Advisory

Resource Resource LdrLdr

Resource Resource LdrLdr

Alachua County 4-H Volunteer System

CountyExtension

Office

4-H Advisory Committee

AlumniAssociation

Youth FairAssociation

AreaClub

Leaders

4-H ClubLeaders

ProjectCommittees

CountyCouncil

FinanceCommittee

CountyActivityLeaders

SchoolEnrichmentTeachers &

Leaders

PublicRelations

& PublicityCommittee

ClubResourceLeaders

ClubActivityLeaders

Club Project Leaders

CountyProjectLeaders

Manatee County4-H Volunteer System

4-H Program Coordinator4-H Program Assistant 4-H Program Assistant

Minority Task Force 4-H Youth Council 4-H Leader’s Council 4-H Club Foundation, Inc.

Youth ActionTeam

FundraisingCommittee

FinanceCommittee

GolfTournamentCommittee

Individual Member & ClubFair Exhibits Committee

Community ServiceCommittee

By-LawsCommitteeAwards Committee County Events Committee

NominatingCommittee

C V WaltonLoan

Committee

Record Books Committee

Volunteers & Parents

Youth Members

Collier County Volunteer System

U.S. Dept. ofAgriculture

Federal Coop.Ext. Service

U of F

Florida Coop Ext. Service

4-H Department

Collier Co. Board of Commissoners

Collier Co. Coop. Ext. Service

County Extension Agents

Overall ExtensionAdvisory

Family & Community Educators

Master Gardeners

4-H Coordinating Committee

Project Areas1) Horse2) Livestock3) Citizenship

CountyCouncil

Ad Hoc CommitteesAs Needed

Club Leaders

Events &Activities

Foundation

4-H Club Members

4-H Clubs Special Interest Groups

Position Descriptions

Position Descriptions Needed for Each Role in Your Volunteer

System Title: Club Organizational Leader Purpose: brief description Responsibilities: what’s expected of the

volunteer Length of Appointment: Resources Available:

Position Descriptions

Training Opportunities Skills/Knowledge Needed: Success Criteria: Expected results

from this position Report to: who will supervise the

volunteer Time Required: Benefits to the Volunteer:

See Appendix D of 4-H Program Handbook

THE MODEL

Identification: Recruitment Campaign

Selection: Screening Process

Orientation: 4-H Orientation Guide

Training: Volunteer Training Notebook

THE MODEL

Utilization: Hiring/appointment to a position

Recognition: Intrinsic and Extrinsic Evaluation: 4-H Evaluation Guide Supervision: Monitoring and

Reporting Through Volunteer Reports and In Service Training

Design Your SystemDesign Your System

1. 1. In In BlueBlue Chart Your System Chart Your System As It Is NowAs It Is Now 2. 2. In In Red Red Add Positions or Add Positions or

Change Change the System as the System as You Would Like It You Would Like It to Lookto Look

3. 3. How Will Other County How Will Other County Staff Staff

Fit In?Fit In?

Gaining Support

How Do I Get Support for Changing the System? 4-H Advisory Committee

Discuss Your Unmet Needs Design System Together

CED Other County Staff

Campaign Time Line

May

June 15

July – State Congress

June-August

Agent Meetings

Power Point Presentations and Position Descriptions on 4-H Web Site

Volunteer Recruitment Team Training

Development of MaterialsCounties Prepare for the Fall

Campaign Time Line

Sept. 10 – FAEP Mtg

Sept.-Nov.

Oct.

December

Leader Notebooks ReadyCampaign PreviewOfficial Kick Off

Carry Out County Plans

National Ad Campaign Re-ReleaseRecruitment Team Seminars

Evaluations

Volunteer Baseline Data Baseline Data

Number of Volunteer Separated by: Traditional 4-H Volunteers School Enrichment

Teachers/Volunteers Gender Race

Quality Indicators for Measuring Campaign Success

Volunteer Data Number of people responding Number of people applying by gender

and race Number of people interviewed by

gender and race Number volunteers placed by gender

and race

Quality Indicators for Measuring Campaign Success

Organizational Climate for Volunteers as Demonstrated by: Implementation of the ISOTURES or

other volunteer systems model Development of a volunteer system if

none previously existed Involvement of volunteers in planning

and implementation of the campaign Training of new volunteers

Quality Indicators for Measuring Campaign Success

Implementation of a Marketing Plan as Demonstrated by: County and placement of ads done by

FDACS Number of counties with a volunteer

recruitment campaign marketing plan Number of responses to the FDACS ads

Quality Indicators for Measuring Campaign Success

Dollar Impact as Demonstrated by: Dollar value of ads placed Dollar value of FDACS time and

resources

Quality Indicators for Measuring Campaign Success

Use of Recruitment Video

Number of times shown

Total contacts made from video

Diversity of audience seeing the video