NOTICE TO TENDERERS

Tender number: DBN/OPS (RTPC) 748

Tenders invited for: REPAIRS TO VARIOUS VALVES (AS & WHEN REQUIRED) FOR METRORAIL KZN

With effect from 27 November 2017 to 05 December 2017, the tender document (CD) may be collected at:

Address: Metrorail Regional Office65 Masabalala Yengwa AvenueDurban Station

Office hours: Mondays to Fridays 08:00 to 15:30 (ONLY)

where CD’s can also be obtained on payment of an amount of R 2 000.00 per disc which is not refundable. No cash or cheques will be accepted at PRASA offices – (Bank Deposit or Electronic Payments - allow for 1-day delay). Clearly indicate the Tender Number on the Deposit Slip or EFT document as reference.

BANKING DETAILS:-

Metrorail KZN, Standard Bank, Windermere, Branch Code: 042726, Account No.: 050832948

Confirmation of EFT payment must be e-mailed to the Senior Buyer PRIOR to collecting the CD or attending the Briefing Session. Failing to do so will result in you not being granted access to the Briefing Session.

Tenderers must arrange own transport and parking. Tenderers failing to attend the compulsory tender briefing session will be disqualified. PRASA will allow Bidders to buy bid documents for three (3) days from date of the Compulsory

Briefing Session. A maximum of two representatives per company will be allowed to attend the briefing.

THE ONUS IS ON THE TENDERER TO PRINT THE DOCUMENT FROM THE CD DISC AND SUBMIT PRINTED TENDER DOCUMENTS WHEN SUBMITTING THEIR

TENDERS.

NB: IT IS MANDATORY REQUIREMENT FOR PROSPECTIVE SUPPLIERS TO BE REGISTERED ON THE CSD IN ALL REQUESTS FOR PROCUREMENT OF GOODS

AND / OR SERVICES.

BID ADVERTISEMENT FORM

EVALUATION MATRIX

No EVALUATION CRITERIA TOTAL POINTS

1

PREVIOUS EXPERIENCE: In the repairs of air and vacuum valves - Supply detailed information (CERTIFIED/ORIGINAL WRITTEN REFERENCES) on 3 recent projects of similar nature not more than 3 years old. This can include completion certificates and purchase orders. Only the listed valves in the specification will be considered3 projects (25) 2 projects (15) 1 project (10)

25

2

TEST EQUIPMENT: Suppliers to provide specification of their valve testing equipment. The specifications must indicate what valve the test equipment is designed to test. If one piece of testing equipment, the full specifications must be given for that equipment.

Test equipment specification (s) (25)

No test equipment specification (0)

25

3

SAFETY & QUALITY CERTIFICATES: Supplier to provide the following certified copies of ISO (5001, 9001 & 14 001) & RAMS-LCC accreditation.

ISO & RAMS certification (25)

No certification (0)

25

TOTAL 75

Minimum 80% must be attained to qualify for the next evaluation stage of Price and B-BBEE 100

Price 80

BBBEE 20

TOTAL 100

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SPECIFICATION

1. SCOPE OF WORK

Repairs to Exhauster Vacuum Valves, Quick Service Application, Driver’s Brake Valve, Duplex Check Valve, HT Reducing Valve, Door Reducing Valve and Vacuum Reducing Valve.

2. WARRANTY

The repaired components must be supplied with a 6 months comprehensive warranty from date of delivery.

Suppliers to provide data or inspection sheets for each Electronics vacuum valves (EVV), Quick service application, Drivers Brake valve, Duplex Check Valve, HT Reducing Valve, Door Reducing Valve, Pressure reducing valve, Emergency brake valve (EAV) and Vacuum Reducing Valve repaired or refurbished.

3. TRANSPORT

The collection and delivery of the components will be at the cost of the contractor/supplier. While in transit to and from the Rolling Stock Springfield depot, the supplier will be held

liable/responsible for any loss and damages to the components.

4. PACKAGING

Due to the sensitivity of the components they must be individually bubble wrapped and packaged into boxes.

5. DELIVERY

15 working days from the date of the Purchase Order.

6. PENALTIES

Should the Contractor fail to deliver on the stipulated date, a penalty of R200.00 per day will be charged.

7. COMPLIANCE

Non-conformance (NCR’s) must be return within 7 working days.

8. TIME FRAME

The time frame period of the contract will run for the next 36 months on an “As and when” basis.

9. CONTRACT PERIOD AND VALUE

This contract shall commence immediately after it is awarded and will be for a period of 36 months or when a value of R3.5million (including VAT) is reached. The contract will terminate, either when the thirty six months elapses or when the contract value is reached or whichever comes first.

10. TO BE PROVIDED BY THE CONTRACTOR

Proof of experience in repairs of Electronics vacuum valves (EVV), Quick service application, Drivers Brake valve, Duplex Check Valve, HT Reducing Valve, Door Reducing Valve, Pressure reducing valve, Emergency brake valve (EAV) and Vacuum Reducing Valve

The contractor will be responsible for the safety and protection of all Rolling Stock components at their site until the works are handed over to the PRASA.

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GENERAL

The contractor must collect the component (s), strip and quote. The quotation must give a breakdown of items to be repaired or changed.

The Contractor shall at all-time be responsible for supervision of the work and for follow-up instructions to monitor that the work is being done to specification. The contractor shall immediately take appropriate remedial action, in areas where the specified standards are not achieved.

The Contractor shall allow PRASA representatives to visit plant workshop sites anytime to monitor/inspect refurbishment process and workshop facilities.

Metrorail KZN shall at any time during Contract period carry out inspection of the contractor’s performance methods and procedures.

The contractor must provide transport, equipment, tools, consumables, supervision, protection and labour necessary to successfully complete the contract.

11. SAFETY

The Contractor shall comply with requirements of safety legislation and regulations (OSH Act) in all respects.

The Contractor will be responsible for all protective clothing and equipment for his employees.

12. MEASUREMENTS AND PAYMENTS

Any rejected and incomplete work will not be paid for until it is rectified. Completed work will be inspected and Invoices must be submitted to Rolling Stock

department, after passing the inspection tests.

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SPECIFICATIONS:

1. DUPLEX CHECK VALVE:

The duplex check valve must conform to figure 1 below.

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2. EMERGENCY BRAKE VALVE(EAV)

The Emergency brake valve must conform to figer 2 below

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3. DRIVERS BRAKE VALVES

The drivers brake valves must conform to figure 3 below

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Key to figure 3

1. Housing 19. Circlip2. Shaft 20. Cam

3. Switch 21. Sleeve4. Cam disc 22. Roller

5. Cam 23. Pin6. Bolt 24. Bush

7. Handle 25. Sealing washer8. Washer 26. Washer

9. Dome nut 27. Circlip10. Washer 28. Piston

11. Notching piece 29. Washer12. Handle sleeve 30. Washer

13. Ring 31. Pin14. Sieve 32. Grooved sealing ring

15. Dust cover 33. Grooved sealing ring16. Connection housing 34. Spring

17. Valve bush 35. Indicating plate18. Round cord ring

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4. PRESSURE REDUCING VALVE

The pressure reducing valve must conform to the fuger 4 below

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5. QUICK SERVICE APPLICATION VALVE(QSA)

The Quick service application valve must conform to figure 5 below

KEY TO FIGURE 5

1 Pipe bracket 16 Housing2 QSA valve complete 17 Cover3 Magnet valve 18 Valve plate4 Air strainer 19 Piston5 Casing 20 Valve seat bush6 Insert 21 Compression spring7 Perforated disc 22 Diaphragm plate8 Holder 23 Diaphragms9 Casing 24 Ball10 Magnet cover 25 Drilled seat11 Magnet coil 26 Valve cone12 Valve seat 27 Compression spring13 Plunger 28 Choke14 Compression spring 29 Throttle15 Armatures

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6. 5M2A MASTER CONTROLLER

The 5m 2A master controller must conform to figure 6 below

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7. ISOLATION COCK

The isolation air cock must conform to figure 7 below

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8. EXHASTURE CUT-OUT VALVES(EVV)

The EVV must conform to figure 8 below

9. COMPRESSOR CHECK VALVE

The compressor check valve must conform to figure 9 below

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END OF SPECIFICATION

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