Ariba Network Buyer

What can Ariba Buyer be used for?

Ariba Buyer invoice search gives detail that Ariba Spend does not (especially for failed invoice uploads)

Running reports

Logging In:

Your username must include the suffix “@u.washington.edu” after your NetID.

Once you are logged in, the dashboard will provide you with navigation options.

Home:

From the home screen, you can access alerts and messages, as well as any Ariba Network Buyer official announcements.

Inbox:

Invoice search is a useful tool. It is the main tab we use. You can search by order number or invoice number.

Clicking on the arrow next to “search filters” will expand the search terms.

*When searching by invoice number, make sure to include any alphabetical prefixes, such as EI or BPO. Alphabetical prefixes must be done in ALL CAPS, or the search function will not work.*

*To search further than 90 days into the past, select “Other” from the drop-down menu in the “Date Range” box. When you select “Other,” the system will limit you to a specific 14 day search range.

Your search will show you matching invoices, including ones that have been rejected by the system.

Rejected invoices do not show in Ariba Spend, only in Ariba Buyer. You will know an invoice is rejected if it says “Rejected” under the “Invoice Status” column. For more information, click on the rejected invoice.

Click the history tab near the top, just under the invoice number, for more information about why the invoice was rejected.

The system will “receive” and then immediately reject the invoice if it has a major problem. Underneath the received comment, the system will generate a comment identifying the problem with the invoice.

Invoices that are received without any issues will be marked in the system as approved.

**If a supplier has reported that they uploaded an invoice but do not see it reflected in the system (and it is not rejected), check the “detail” screen as well as the original order screen! Suppliers sometimes accidentally upload invoices to the line items instead of the “Attachments” section at the bottom of the page.

You can access the original order screen by clicking the blue link above the order details.

Outbox:

The outbox screen functions as a way to view detailed information about purchase orders. The search function can be accessed by clicking the arrow next to “Search Filters.”

Reports:

The reports tab is used to run reports. Here are three that you will most commonly use:

Daily Status Report – Enablement Status: This will give you a quick overview of what stage the supplier is in as far as the enablement process.

Daily Status Report – Ready to Transact: This will give you a detailed report indicating which specific tasks the supplier has completed in the process.

Profile: This report will give you basic information about the supplier, including the account administrator and contact information for the supplier.

To run a report, click the radio button to the left of the report name and click “Download.”