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Veterans-only Career
Information Day Toolkit
Veterans-Only Career Information Day
Toolkit At-a-Glance Industry Solutions - Regional Implementation
Toolkit Purpose To help CEWD member companies prepare for, plan,
and conduct a Veterans‐Only Career Information Day. The purpose of the Career Day is to create awareness of various energy jobs/careers in the energy industry amongst veteran populations, resulting in an increase in the number of veterans applying for energy jobs.
Benefits to industry members of using this toolkit
Details a process to:
Help create a potential pipeline of qualified workers for energy jobs.
Increase alignment of the candidate skills with job requirements.
Provide clear signaling to veterans of the company’s or state energy workforce consortium’s education / job requirements.
Pre‐work Required To have an effective Career Information Day with veterans, employers should first get buy in and support from senior leaders and other key stakeholders in the company to focus on veteran hiring.
Employers must also engage operating companies to identify the key jobs to be highlighted during the career day, as well as potential tours for the veterans to take.
Additional pre‐work includes development of agenda, discussions with veteran organizations, local veteran employment reps and others who will source veterans for the event.
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What is the lead time needed for planning the program before the start date?
2 – 6 months if a veteran hiring strategic plan is in place; if not, then it may require 6‐8 months to gain buy in and commitment at company level.
How much does an Industry and Education Partnership Summit cost?
The cost to host the Veterans‐Only Career Information Day will vary depending on the cost of meals and the number of veterans attending.
CEWD Membership dollars in Action
Support materials provided in this toolkit include:
Veterans‐Only Career Information Day Overview
Veterans‐Only Career Information Day Planning Timeline/Checklist
Veterans‐Only Career Information Day Budget Template
Veterans‐Only Career Information Day presentation template
Veterans‐Only Career Information Day sample agenda
Sample industry invitation flyer
Veteran Tracking Spreadsheet
Veterans-Only Career Information Session Checklist
Logistics I Task Responsibility Deadline Date
Completed Secure and schedule date and time for event with the training center. Time needed for Tour of Electric and Gas Labs, Presentation and Executive Welcome.
Project Lead Electric and
Gas Training Managers
8-12 weeks prior to when event will happen
Coordinate and schedule time for an Executive to deliver a Welcome Message. Preferably a veteran themselves.
Project Lead Executive/
Admin Assistant
8-12 weeks prior to when event will happen
Secure buy in from Functional Managers to hold a networking opportunity/career fair with attendees after lunch. Will need:
Hiring Managers or Supervisors Job descriptions for open positions
Project Lead Functional
Managers Departmental
managers or supervisors
6-8 weeks prior to when event will happen
Agenda Work with Electric and Gas Training managers to develop curriculum for the facility tour and the electric & gas lab demonstrations.
Project Lead Electric and
Gas Training Managers
6-8 weeks prior to when event will happen
Create PowerPoint presentation that highlights: Company overview
o who we are, what we do Veteran programs in place at company
and relevant policies Troops to Energy Jobs Website
introduction concentrating on navigation and content
Project Lead 4-6 weeks prior to when event will happen
Marketing/ Outreach Create a flyer for the event that includes: Reason for communication Date and Time of event Curriculum and presentation information Company information Location Contact Information RSVP Deadline
Project Lead Electric and
Gas Training Managers
8-12 weeks prior to when event will happen
Marketing / Outreach Task Responsibility Deadline Date
Completed Target veterans in the community by partnering with the Local One Stop offices, DOL, Veterans Outreach Centers, The VA, Military installations Student Veteran Associations at colleges
that the company partners with. Include internal Veterans Employee
Resource Group members. Someone always knows someone looking.
Project Lead 6-8 weeks prior to when event will happen
Create mechanism (spreadsheet) to track veterans who have RSVP’d and will be attending.
Project Lead 6-8 weeks prior to when event will happen.
Track veteran RSVPs on tracking mechanism
Project Lead Ongoing until RSVP deadline
Logistics II Order trinkets and giveaways if budget allows
Project Lead 4-6 weeks prior to when event will happen
Print presentation and information material for day of event. Will need to order folders to help organize the informational printouts
Project Lead 1 -2 weeks prior to when event will happen
Place order for light refreshments and lunch for the day of the event based on the number of participants that RSVP
Project Lead 1 week prior to when event will happen
Schedule time to setup presentation room with food, printed material and slide deck for the event
Project Lead 1-2 hours on the day of the event prior to event start time
Receive confirmation that training facility will have all labs and tour guides ready for the event
Project Lead 1 week prior to when event will happen
Receive confirmation that Executive will be on hand to deliver the Welcome message
Project Lead
Date of Event Task Responsibility Deadline Date
Completed Room and Presentation setup Chairs and tables setup in a pattern that
directs attention to the presenter Printed material neatly placed at each
setting Trinkets and Giveaways placed neatly and
uniformly at each setting Refreshments and food setup in an
attractive manner in the back of room behind the chair settings.
Computer plugged in and presentation keyed up ready and waiting for the attendees to arrive.
Presentation tested for sound and visual appearance
Lighting in room dimmed to a minimum to allow for easy visualization of the presentation and presenters.
Project Lead 1-2 hours prior to event start time
Everyone involved in the event should dress for their individual role:
Business casual Required PPE
Project Lead/presenter
Executive Tour Guides Trainers/ Lab
Demonstrators
All day
Meet and Greet Committee Greet attendees at the door and escort
to the presentation area Offer light refreshment and empty seat
Project Lead Tour Guides
As attendees arrive
Deliver Presentation Introductions Logistics (Restrooms, Evacuation route) Safety message
o Centered around the event and labs. PPE requirements if needed
Executive Welcome Message Business/Company overview Troops to Energy Jobs Website
introduction and navigation overview Facility Tour/ Electric and Gas
Laboratories Lunch and Learn
o Invite trainers to talk about job progressions and possibilities
Networking opportunity with hiring managers and department supervisors
Project Lead Tour guides Trainers/ Lab
Demonstrators
Length of event
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Place your chosen
image here. The four
corners must just
cover the arrow tips.
For covers, the three
pictures should be the
same size and in a
straight line.
Veterans-Only Career Information Day
Place your chosen
image here. The four
corners must just
cover the arrow tips.
For covers, the three
pictures should be the
same size and in a
straight line.
Introductions
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Agenda
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• Welcome
• Introductions
• Logistics
• Executive Message
• Company overview
• Troops to Energy Jobs
• Facility Tour/ Demonstrations
• Lunch – Working lunch
• Networking Opportunity
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Opportunity
&
Value
Why did we get involved?
It’s a smart decision
It’s about security
It’s about pride
It’s about opportunity
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Why did we get involved?
Discipline
Safety Consciousness
Leadership
Operational
Awareness
Battle tested and
Mission oriented
Aging workforce. High
amount of employees
eligible for retirement
Industry wide opportunity
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Energy Industry
(Electric, Gas, Other)
Potential Replacements
2013 - 2017
Potential Replacements
2018 - 2022
Job Category Potential
Attrition &
Retirement
Estimated Number
of Replacements
Potential
Retirement
Estimated Number of
Replacements
Lineworkers 32% 24,100 14% 10,300
Technicians 41% 28,300 14% 10,100
Plant Operators 42% 14,900 13% 4,600
Engineers 34% 9,200 12% 2,900
Total 36% 76,500 14% 27,900
Totals exclude Nuclear
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Add slides about various jobs that you
would like to share with veterans
Include Job title, describe typical work day, salary, job
requirements.
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Place your chosen
image here. The four
corners must just
cover the arrow tips.
For covers, the three
pictures should be the
same size and in a
straight line.
www.troopstoenergyjobs.com
Troops to Energy Jobs
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Need more
Education Ready
Now
The Veteran’s
Roadmap
www.troopstoenergyjobs.com
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Where do you
want to live or
work?
What kind of
work are you
looking for?
What kind of
work did you do
in the military?
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Search by location and
company, or job title
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Search by Military
Occupational Specialty
Applying for Jobs at ………
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New Feature
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New Feature
Your company Web Site
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Your Commitment to Veterans
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Other Veteran Programs
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Veteran’s Employee Resource
Group – if you have one add info.
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Supplier Diversity
Do you have a Supplier Diversity Strategy that support
veteran owned businesses? If so, list here…….
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Veterans-Only Career Information Day
Veterans-Only Career Information Day Tracking Sheet
No. Last Name First Name Name of Referring Organization
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Veteran Name
Industry Solutions - Regional Implementation
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Insert CEWD State Energy
Consortium Logo Here
Company/ Consortium Name
Veterans‐Only Career Information Day
Date
Location
Agenda
Date/Time
Welcome, Safety Message and Introductions 15 minutes
Purpose of the Summit 5 minutes
Executive Message 20 minutes
Company Overview 30 minutes
Troops to Energy Jobs Demo 20 minutes
Break 15 minutes
Facility Tour/ Demonstrations 60 minutes
Lunch – Working Lunch 45 minutes
Networking Opportunity 90 minutes
Veterans-Only Career Information Day
Budget Template Industry Solutions - Regional Implementation
Line Item Estimated Cost Actual
Meals at meeting Breaks at meeting
Printed materials
Other?
Add Company Logo Add photo here, if desired
Company Name is hosting an information session at our Add Location of event. On add date veterans can come out to our xxxxxxxx to get a feel for what it is that a utility worker in the energy industry does. The events of the day will include overviews on: AC Power Systems Overhead Electric Line Laboratory Underground Electric Laboratory Gas Laboratory Customer Meter Services Our Business Overview Troops to Energy Jobs Networking Opportunity with Managers As a token of our appreciation for serving our country, we will be providing lunch for all attendees. Due to limited space, this event will be by invitation only for 30 veterans. If you are a veteran that has experience in any of the above, or you are looking to break into the energy industry, please RSVP by x:00 pm on indicate date. Space is limited to the first 30 veterans.
Please RSVP by x:00 pm on indicate date by emailing add email address Please understand that this event is simply informational only. Company Name makes no guarantee of employment opportunities at or from attending the event. We are simply providing information on the different fields of work that our company hires for and how to apply to possible job openings.
