Vessel Clearance

ARTA

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LIST OF NASIPIT BASEPORT FRONTLINE SERVICES-Allocation of Berthing Spaces and the Services of Docking Needs of Commercial Vessels both Foreign and Domestic-Granting on Entry Clearance to all Commercial Vessels both Foreign and Domestic-Grating of Exit Clearance to all Commercial Vessels both Foreign and Domestic-Withdrawal of Dangerous Goods-Procedure in Withdrawal of Rolling Cargo-Procedure in Withdrawal of General Cargo-Assessment of Stuffing/Stripping Fee and Storage Fee-Documentation, Processing, Approval for Loading of General Cargoes-Documentation, Processing, Approval for Loading of Regulated Cargoes-Documentation, Processing, Approval for Loading of Rolling Cargoes-Documentation, Processing, Approval for Loading of Dangerous Cargoes-Issuance of Official Receipts and RORO Terminal Fee Tickets (RRTF)

1 SERVICE TITLE: Allocation of Berthing Spaces and the Service of Docking Needs

of Commercial Vessels both Foreign and Domestic

OFFICE ADDRESS: Philippine Ports Authority

Port Management Office of Nasipit

Talisay, Nasipit, Agusan del Norte

SERVICE DESCRIPTION: Documentation & Application for Berthing Permit and the Grant of Entry and Exit

Clearance to Vessels

WHO MUST AVAIL OF THE SERVICE: Shipping Lines and/or Agent who are intending to call their vessels at the Port of

Nasipit

REQUIREMENTS: * Vessel’s Registration (for maiden voyage)

* Vessel information Sheet/Statistical Supplement

* Application for Berth/Anchorage

SCHEDULE OF AVAILABILITY OF THE SERVICE: 24 Hours/7days a week

FEES: Dockage (for Foreign Vessels)

Usage Fee (for Domestic Vessels)

Port Dues (for Foreign Vessels)

Share On Line Handling (Mooring & Unmooring)

Share On Pilotage

STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY

PERSON/S IN CHARGE FORMS FEES

1 Proceed to Marine Services Section/Clearing Officer and submit all the necessary documents, files a Notice of Arrival and fills up the Application for Berth/ Anchorage form and request for berth/anchorage allocation

Marine Services Section/ Clearing Officer on duty examines the completeness of the documents; informs the required fees and likewise refers to berthing plan otherwise conducts meeting with all stakeholders if berthing areas congested.

10 minutes Rene B. LeysonJoseph John F. Piencenaves

Armando R. BalbutinAntonio J. Vallecera

Iraida P. Melgo

Notice of Arrival and Application for Berth

All Fees and / or Charges are paid prior or

upon departure of the vessel

2 Allocates berthing/anchorage areas and grant Berthing Permit

5 minutes Rene B. Leyson Application for

Berth/ Anchorage

3 Receives copies of Application for Berth/Anchorage and the corresponding berth allocation

Clearing Officers on Duty Application for

Berth/ Anchorage

HOW TO AVAIL OF THE SERVICE:

* Form is available FREE OF CHARGE

2 Granting of Entry Clearance to all Commercial Vessels both Foreign and DomesticSERVICE DESCRIPTION: Documentation & Application for Berthing Permit and the Grant of Entry and Exit


REQUIREMENT: * Inward Manifest

* Bills of Lading/Import Clearance





1 Proceed to Marine Services Section/Clearing Officer and submit all the necessary documents

Marine Services Section/Clearing Officer on duty examines the completeness of the documents, informs the required fees



Iraida P. Melgo

Notice of Arrival and Application

for BerthAll port charges are paid prior or

upon clearance

of the vessel

2 Request for the computation of all charges against the vessel including stevedoring and other port charges

Computes Anchorage Fees/Dockage/Port Dues/Usage and other charges against the vessel

5 minutes Clearing Officer on Duty System generated

POIs or computation

of port charges

3 Receives the draft of the computation

Stamps the Roll Book with “Entered” if vessel is domestic

2 minutes Clearing Officers on Duty Draft computation

2 Granting of Exit Clearance to all Commercial Vessels both Foreign and DomesticSERVICE DESCRIPTION: Documentation & Application for Berthing Permit and the Grant of Entry and Exit


REQUIREMENT: * Outward Manifest

* Bills of Lading/Import Clearance

* Roll Book

FEES: Dockage (for Foreign Vessels) GRT x Dollar rate x .039 x no. of days in the port

Usage Fee (for Domestic Vessels) GRT x .80 x no. of days in the port

Port Dues (for Foreign Vessels) GRT x dollar rate x .081

Share on Line Handling (Mooring & Unmooring), please see CHO Matrix

Share on Pilotage, please see Pilotage Matrix




PERSON/S IN CHARGE FORMS

FEES

1 Proceed to Marine Services Section/Clearing Officer and submit all the necessary documents

Marine Services Section/Clearing Officer on duty examines the completeness of the documents, and reminds the required fees and issues Port Operation Invoices



Iraida P. Melgo

VISPOI Dockage &

Port Dues and Usage Fees is dependent on the GRT of the Vessel times

the number of days and is

system generated

including 10% government

share on pilotage and line handling

2 Pays the required fees per computation/POIs received

Receives Port Operations Invoices and issues corresponding Official Receipts

10 minutes Cashier/Collection Representative on Duty

POIO/I

3 Present the Official Receipt of all port charges paid and request for the grant of exit clearance

Examines the Official Receipt and if in order and complete, grants exit clearance by stamping “Clearance Granted” on all outward documents submitted and Roll Book

5 minutes Clearing Officers on Duty OR



I. ISSUANCE OF OFFICIAL RECEIPT – CHARGES AGAINST VESSELS AND CHARGES AGAINST CARGOES & OTHER PORT CHARGES

1 Proceed to Cashier/Collection Representatives to pay port charges & other revenues

FS-Cashier/Collection Representativea.Checks the accuracy of the POI/PCCS presented by the customerb.Receives and counts the paymentc.Issues OR and gives original copy of the OR to the customer with the corresponding POI

1 minute

1 minute1 minute

Roberto C. AmperIraida P. Melgo

Pilipinas P. SibayanCarlos M. Yamba

POIOR

2 Proceeds back to PSD-Clearing Officer Presents the Official Receipts to PSD-Clearing Officer and stampsPAID on the BL and POI/PCCS

1 minute

I. ISSUANCE OF OFFICIAL RECEIPT – CHARGES AGAINST VESSELS AND CHARGES AGAINST CARGOES & OTHER PORT CHARGES

1 Secures Bill of Lading (BL) from shipping lines Shipping Lines

2 Proceeds to CHO-NIASSI and presents BL, Driver’s passenger ticket to CHO

Cargo Handling Operator (CHO)-NIASSI verifies documents, issue CMCS with remark RRTF

3 Proceeds to Cashier/Collection Representatives and presents the documents

PPA Cashier/Collection Representative reviews the documents and issues & fills up RRTF ticket according to type of Vehicle then signs BL & retains copy of BL & CMCSType ofVehicle Description 1 Motorcycle/Tricycle 2 Car, Minivan, SUV,AUV,Owner Jeep, PUJ not more than 16 pax 3 Light Delivery Truck, Van, Pickup Truck PUJ nor more than 16 pax 4 Stake truck, heavy delivery Truck, passenger/tourist bus, prime mover, tractor head w/or w/out trailer/chassis, 10 wheeler

2 minutes Roberto C. AmperIraida P. Melgo


65.00

129.00

258.00

516.00

For ATSC prepared RRTF tickets:Follow Steps 1 and 2 Proceed to Cashier/ Collection Representative and present the documents including RRTF ticket issued by ATSC

Cashier/Collection Representatives confirms and signs the BL & retains copy of BL & CMCS for record purposes. 1 minute

Roberto C. AmperIraida P. Melgo


-

1 SERVICE TITLE: Withdrawal of Dangerous Goods




SERVICE DESCRIPTION: Withdrawal of Dangerous Goods

WHO MUST AVAIL OF THE SERVICE: All Legitimate Port Users

REQUIREMENTS: 1. Bill of Lading from port of loading

2. Dangerous Goods Handling Permit

3. Delivery Receipt

SCHEDULE OF AVAILABILITY OF THE SERVICE: 24 Hours a day/7days a week

FEES:

Wharfage Fee

Gov’t Share on Arrastre (10%)

Gov’t. Share on Stevedoring (10%)

Palletized Non-Palletized 10 footer van 20 footer van 40 footer van

9.00 / cu.m.

70.25 / Rev. Ton

14.95 / Rev. Ton

9.00 / cu.m.

90.20 / Rev. Ton.

21.10/ Rev. Ton.

63.00 / unit

35.60 / unit

129.50 / unit

126.00 / unit

71.25 / unit

215.50 / unit

183.00 / unit

142.35 / unit

215. 50 / unit



1 Notifies PPA and CHO on the arrival of the vessel & applies for DG Handling Permit

Terminal Supervisor/Safety Officer evaluates/examines submitted documents

CHO Safety OfficerPPA Safety Officer

DG HandlingPermit

2 Presents Bill of Lading/Import Clearance to PPA Clearing Office for assessment and payment of port charges

TOO evaluates/examines the documents, computes/assess port charges, issue invoice and submits same to PPA Cashier for collection of corresponding port charges

Antonio J. ValleceraIraida P. Melgo

J.J. F. PiencenavesArmando R. Balbutin

3 Pays the corresponding port charges per issued invoice

PPA Cashier/Collection Rep. collects corresponding port charges and issues Official Receipt

Wregner B. FortunTroy B. Lumag

Hazel A. AlejandrinoBrando B. Bucayon

PortOperations

Invoice (POI)

4 Upon arrival of the vessel, presents to CHO the DG Handling Permit & pays the corresponding handling charges

CHO-Scaler’s Section/Cashering CHO Scaler/Billing Head CMCS

5 Asks CHO Delivery Receipt CHO Cargo Checker’s Section CHO Checker

6 Submits copy of CHO OR and DR for reassessment/verification

Receives/forwards port operations invoice to cashier pays all port charges

PPA-PSD Clearing Unit 3 minutes Antonio J. ValleceraIraida P. Melgo




7 Retrieves Bill of Lading/Delivery Receipt and attach documents after port charges paid

Clears/signs/stamps Bill of Lading 3 minutes Antonio J. ValleceraIraida P. Melgo


8 Submits a copy of DR at exit gate PPD/PPA-hired security guards All available PPD personnel//PPA-hired security guards on duty



Dangerous goods

2 Procedure in Withdrawal of Rolling CargoSERVICE DESCRIPTION: Withdrawal of Rolling Cargoes

1. Vehicle (CHO assited)

2. RRTS – Roll-On/Roll-Off Transport System (self-propelled)

REQUIREMENT: 1. Bill of Lading

2. Certificate of Registration

3. Official Receipt

FEES: 1. Vehicle (CHO assisted)

a. Wharfage Fee (plus VAT)

b. Government Share on Arrastre (10%) (plus VAT) 9.00 / cu. m.

c. Government Share on Stevedoring(10%) (plus VAT) 70/85 / Rev. Ton

2. RRTS – Roll-On/Roll-Off Transport System (self-propelled) 21.10 / Rev. ton

a. Terminal Fee Cash Ticket



STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGE FORMS FEES

1 Claims B/L from Port of Origin (ROLLING Cargo) CHO-NIASSI 10 minutes CHO Checker

Please refer to above

Fees

2 Pays the required fees per computation/POIs received Receives Port Operations Invoices and issues corresponding Official Receipts

15 minutes CHO Scaler/BillingHead/Cashier

CMCS

3 CHO assisted-Proceeds to PPA Clearing Unit with the required documents (B/L CMCS, Arrastre, Billing)

Receives/forwards port operations invoice to Cashier and pays all port charges

Clearing Officer checks the actual volume of cargo. Computes port charges

Issues POI

3 minutes Antonio J. ValleceraIraida P. Melgo




PCCS

POI

4 Retrieves B/Lading/Delivery Receipt & attach documents after port charges are paid

Clears/signs/stamps Delivery Receipt 3 minutes Antonio J. ValleceraIraida P. Melgo


5 Submits a copy of DR at exit gate PPD/PPA hired security contractor All available PPD personnel/PPA-hired security guards on duty

3 Procedure in Withdrawal of General CargoSERVICE DESCRIPTION: Withdrawal of Rolling Cargoes

1. Break bulk Cargoes

2. Bulk Cargoes

REQUIREMENT: 1. Bill of Lading from port of loading

2. Delivery Receipt

FEES: a. Wharfage Fee

b. Government Share on Arrastre (10%)

c. Government Share on stevedoring (10%)



STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGE FORMS FEES

1 Claims B/L from Port of Origin (ROLLING Cargo) CHO-NIASSI CHO Checker

Please refer to Fees Matrix

2 Asks for the actual cargo measurement and computation

CHO-Scaling Section CHO Scaler/BillingHead/Cashier

CMCS

3 Pays arrastre charges to CHO CHO-NIASSI Official Receipt CHO Cashier PCCS

4 Asks for CHO Delivery Receipt CHO Cargo Checker Section CHO Cashier

5 Submits copy of CHO OR and DR for reassessment/verification

Receives/forwards port operations invoice to Cashier and pays all port charges

Retrieves B/Lading/Delivery Receipt & attach documents after port charges are paid

PPA-PSD Clearing Unit

Issues POI

Clears/signs/stamps Delivery Receipt

3 minutes

10 minutes

3 minutes







5 Submits a copy of DR at exit gate PPD/PPA hired security contractor All available PPD personnel/PPA-hired security

guards on duty

SERVICE TITLE: Assessment of Stuffing/Stripping Fee Storage FeeSERVICE DESCRIPTION: Collection of Additional Port Charges

1. Stuffing Fee

2. Stripping Fee

3. Storage Fee

REQUIREMENTS: 1. Bill of Lading from port of loading

2. Delivery Receipt

FEES:

1.Stuffing Fee (plus 12% VAT)2.Stripping Fee (plus 12% VAT)3.Storage Fee (plus 12% VAT)

General Cargo 10 footer van 20 footer van 40 footer van

10.00 / pallet

- -

5.65 /Rev. Ton/day

30.00 / unit

30.00 / unit

63.45 / day

50.00 / unit

50.00 / unit

180.50 /day

100.00 / unit

100.00 /unit

360.95 / day

STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY PERSON/S IN CHARGE FORMS FEES

1 General CargoPresents documents at PPA Office:a.Outbound Cargo-Bill of Ladingb.Inbound Cargo-Bill of Lading/Deliveryc.Storage Fee-Bill of Lading and/or Delivery Receipt/CMCS

Receives/forwards port operations invoice to cashier and pays all port charges

Clearing Officer assesses stuffing feeClearing Officer assesses stripping fee

Clearing Officer presents overdue cargo report and/or date of cargo stored/discharged from the vessel and computes/assesses storage chargesEncoders issues POI

10 minutes1 minute

3 minutes

10 minutes

Rene B. LeysonJoseph John F. Piencenaves


Iraida P. Melgo



CMCS

POI

Please refer to Fees Matrix

2 Retrieves Bill of Lading/attached documents after port charges are paid

Clears/signs/stamps Bill of Lading/Delivery Receipt



3 1. For stuffing/storage fee (outbound):

- proceeds to CHO for cargo loading2. For stripping/storage fee (inbound): - submits a copy of Delivery Receipt (DR) at the exit gate

CHO allocates manpower/equipment for cargo loading to vessel. Checker checks B/L and all corresponding port charges has been paidPPD/PPA-hired security contractor

15 minutes CHO with supervision by PPA TOO

All available PPD personnel/PPA-hired security

guards on duty



1 SERVICE TITLE: Documentation, Processing, Approval for Loading of General Cargoes




SERVICE DESCRIPTION: Loading of General Cargoes

1. Breakbulk Cargoes

2. Bulk Cargoes

WHO MUST AVAIL OF THE SERVICE: All Legitimate Port Users

REQUIREMENTS: * Bill of Lading

SCHEDULE OF AVAILABILITY OF THE SERVICE: 24 Hours a day/7days a week

FEES:

PalletizedNon-Palletized10 footer container van20 footer container van40 footer container van

Wharfage Fee(Plus 12% VAT)

Gov’t Share on Arrastre (10%) (Plus 12% VAT)

Gov’t Share on Stevedoring(10%) (Plus 12% VAT)

General Cargoes / Iron/SteelGeneral Cargoes Iron/Steel

P9.00 / cu.m.P9.00 / cu.m.

P63.00 / cu.m.P126.00 / cu.m.P189.00 / cu.m.

P70.25 / Rev. TonP90.20 / Rev. Ton

P35.60 / UnitP71.25 / Unit

P142.35 / Unit

P130.70 / Met. TonP175.45 / Met. Ton

P35.60 / UnitP71.25 / Unit

P142.35 / Unit

P1.495 / P1.495 2.11 / 2.11 12.95 / - 21.55 / - 21.55 / -


1 General CargoBrings the cargo and secure Bill of Lading from Shipping Company

Shipping Lines 10 minutes Booking Clerk B/L

Fees shall be paid upon

withdrawal/Loading of cargo. Or

charged to revolving

fund.

2 Proceeds to PPA and secures CE/WP at Clearing Unit

Clearing Officer issues CE/WP after bill of lading/vehicle access slip is presented and allocates storage area



3 Proceeds to CHO; secures CMCS and pays arrastre/stevedoring share

Billing/scalling section 15 minutes Arrastre scaler/billingHead/cashier

CMCS

4 Proceeds to PPA clearing unit with the required documents. (Bill of Lading/CMCS/arrastre billing)

Receives/forwards port operation invoice to cashier and pays all port charges


Issues Port Operation Invoice





B/LCMCS

POI




B/LOR

6 Proceeds to CHO for cargo loading CHO allocates manpower/equipment for cargo loading of to vessel. Checker checks B/L and all corresponding port charges has been paid

15 minutes CHO with supervision by PPA T.O.O.

B/LPPA ORCHO OR



2 SERVICE TITLE: Documentation, Processing, Approval for Loading of Regulated Cargoes

SERVICE DESCRIPTION: Loading of General Cargoes

A. Forest/Planted Specie Products

1. Logs

2. Lumber

3. Plywood/Veneer/Lawanit

4. Rattan/Binding Materials

B. Others

1. Coco Lumber

2. Sand and Gravel

3. Mineral Ore

REQUIREMENTS: 1. Bill of Lading

2. Attachments

A. Forest/Planted Specie Products

DENR Clearances:

a. CTO – Certificate of Timber Origin

b. CLO – Certificate of Lumber Origin

c. Permit of Transport (form origin to destination)

B. Other

a. Philippine Coconut Authority Clearance

b. Barangay Clearance for Sand and Gravel

c. DENR Permit to Transport

FEES:

Gen. Cargo (Lumber)Plywood/Veneer/Lawanit10 footer container van20 footer container van40 footer container van

Wharfage Fee (Plus 12% VAT) Gov’t Share on Arrastre (10%) (Plus 12% VAT) Gov’t Share on Stevedoring(10%) (Plus 12% VAT)

P9.00 / cu.m.P9.00 / cu.m.

P63.00 / cu.m.P126.00 / cu.m.P189.00 / cu.m.

P123.80 / 1000 bdft.P74.35 / Rev. Ton

P35.60 / UnitP71.25 / Unit

P142.35 / Unit

P31.20 / 1000 bdft.14.95 / Rev. Ton

12.95 / Unit21.55 / Unit21.55 / Unit


1 Regulated CargoesSecures DENR clearances (CTO, CLO, PTT,), PCA Permit (Coco Lumber), Barangay Clearance (sand & gravel)

DENR / PCA / Barangay Hall DENR/PCA personnel/ Punong Barangay

CTO/CLU PTT/PCA PermitBrgy. Clearance

Fees shall be paid

upon withdraw

al/Loading of cargo.

Or charged

to revolving

fund.

2 Brings the cargo and secures Bill of Lading from Shipping Company

Shipping Lines 10 minutes Booking Clerk

3 Proceeds to PPA and secures CE/WP at clearing unit

Clearing officer issues CE/WP after bill of Lading/vehicle access slip is presented and allocates storage area



CMCS


Billing/Scalling section 15 minutes Arrastre scaler/ Billing Head/ Cashier

B/LCMCS

5 Proceeds to PPA clearing unit with required documents (Bill of Lading/CMCS/arrastre billing)


Clearing officer checks the actual volume of cargo. Computes port charges


5 minutes

10 minutes





B/LCMCS

POI




B/LOR

7 Accomplishes Loading Advice Form and present same to TS

Cargo Control and Clearing Unit 5 minutes Mateo P. Villones Loading Advice B/L; OR; CTO/COC

8 Proceeds to CHO for cargo Loading CHO allocates manpower/equipment for cargo loading of to vessel. Checker checks B/L and all corresponding port charges has been paid

15 minutes CHO with supervision by PPAT.O.O.



3 SERVICE TITLE: Documentation, Processing, Approval for loading of Cargoes

SERVICE DESCRIPTION: Loading of Rolling Cargoes

1. Vehicles (CHO assisted)

2. RRTS – Roll-On-/Roll-Off Transport System (self-propelled)

REQUIREMENTS: 1. Bill of Lading

2. Certificate of Registration

3. Official Receipt

FEES:

CHO assistedWharfage Fee (Plus 12 % VAT)

Gov’t Share on Arrastre (10%)(Plus 12% VAT)

Gov’t Share on Stevedoring (10%)(Plus 12% VAT)

P9.00 / cu.m. P70.85 / Rev. Ton P21.10 / Rev. Ton

Self-propelled(RRTS)

Type 1 Type 2 Type3 Type 4

Motorcyle, Tricycle, Scooter

Car, Mini Van, SUV, AUV, Owner Jeep, PUJ,

(up to 16 pax)

Light Delivery Van, Pick-upTruck, PUJ

(more than 16 pax)

Stake Truck, Heavy Delivery Truck, Passenger/Tourist Bus, Prime Mover, Tractor

Head(with or without trailer/chasis)

P65.00 P129.00 P258.00 P516.00


1 Rolling CargoSecures Bill of Lading from Shipping Company after presentation of OR/CR

Shipping Lines Booking Clerk LTOORCR

Fees shall be paid

upon withdrawal

/Loading of cargo. Or


fund.

2 Proceeds to PPA and secures CE/WP at Clearing Unit

Clearing Officer issues CE/WP after bill of lading/vehicle access slip is presented and allocates storage area



B/LCEWP


Billing/scalling section 15 minutes Arrastre scaler/billingHead/cashier

CMCS

4 Proceeds to PPA clearing unit with the required documents. (Bill of Lading/CMCS/arrastre billing)








B/LCMCS

POI




B/LOR



B/LPPA ORCHO OR



4 Documentation, Processing, Approval for Loading of Dangerous GoodsSERVICE DESCRIPTION: Dangerous Goods Handling Process/Procedure

REQUIREMENT: 1. Bill of Lading

2. Dangerous Goods Handling Permit from PCG





1(Dangerous Cargoes)Properly packages cargo and applies for DG Handling Permit w/the Coast Guard, PPA and other gov’t agencies and notifies CHO and pays the corresponding permit fees

TS and/or Safety Officer evaluate application for DG Handling Permit and approve if so warrant

Wharf supervisor prepares VOC and have it signed by

Shipping/Shipper and attested by PPA representative

VOC

All port charges are paid prior or

upon clearance

of the vessel

2 Secures booking/Bill of Lading/Export Dec. and present same to PPA for payment of corresponding port charges and applies CEWP

Process and computes port charges, issues invoice and forward to PPA cashier for payment by shipper/shipping after which allocates stacking space and issues CEWP

15 minutes B/LCEWPCMCS

POIOR

3 Presents CEWP to Gate Guard for entry of cargo to the port premises

Gate Guard examines/verifies, log CEWP together with the DG Handling Permit and allow entry of dangerous cargoes

10 minutes CHO receives DG and stack same at the allocated area

CEWPB/L


4 Presents Bill of Lading/Export Dec. to CHO for measurement of cargo and assessment of A/S. Pay corresponding A/S and secures O.R.

Clears/signs/stamps Bill of Lading15 minutes CHO scaler/billing head/cashier B/L

CMCS

Fees shall be paid upon

withdrawal/Loading of cargo. Or


fund.

5 Applies for Loading Clearance/Permit w/PPA office and present Bill of Lading/Export Dec.


Present CMCS for reassessment of port charges and if no accrued storage charges, issues Loading Clearance/Permit


10 minutes

CHO checker with the supervision by PPA TOO



B/LCMCS

POI




B/LOR



B/LPPA ORCHO OR



5 SERVICE TITLE: Issuance of Official Receipt and RORO Terminal Fee Tickets (RRTF)SERVICE DESCRIPTION: All Port Charges and other revenues assessed by Operations, Engineering, Port

Police, Acting BDMO are collected by the Cashier/Collection Representative and

corresponding Official Receipt/RoRo Terminal Fee Tickets are issued to acknowledge receipt thereof.

WHO MUST AVAIL OF THE SERVICE: All Port customers such as Shippers/consigness, Vessel Representative, Shipping/

Liner Representatives, Service Providers, Passengers, Lessees, Ship Chandler,

Businessmen & other port customers

REQUIREMENTS: a. Port Operations Invoice or

b. Port Charges Computation Sheets

c. Bill of Lading (for RoRo Vehicles-RRTF)

d. Authority to Withhold from the BIR (for customers who are new withholding agents)

e. BIR Form 2307 (for customers who Withhold 2% tax)

FEES: a. Charges against Vessel – Usage Fees, Lay Up Fees, Port Dues, Dockage – Berthing,

b. Charges against Cargoes – Wharfage, Storage , Government Share, Share on

Arrastre/Stevedoring Income, Portrage, Pilotage Fees

c. Other Port Charges – Rentals, Stuffing, Stripping, Permit Fee, Watering & Electric Consumption, Mooring/Unmooring, etc.

d. RORO Terminal Fee Tickets – for RORO Vehicles

LIST OF MASAO PORT TERMINAL FRONTLINE-Processing of Permits-Notice of Arrival (NOA)-Application for Berth/Anchorage (ABA)-Vessel Entrance-Application for Exit Clearance-Cargo Stackpilling-Cargo Entry (Cargo Loading)-Cargo Withdrawal (Incoming Cargo)-Issuance of Official Receipts and Cash Tickets

1 SERVICE TITLE: Processing of PermitsOFFICE ADDRESS: Philippine Ports Authority

Terminal Management Office of Masao

Port Area, Brgy, Lumbucan, Butuan City

Tel. No. 342-6451 / 343-0138

SERVICE DESCRIPTION: A permit be secured from the Authority before a vessel can undertake either or the following:

a. Watering

b. Bunkering

c. Repair works, such as welding, chipping, painting, etc.

d. Loading/unloading of dangerous cargo

WHO MUST AVAIL OF THE SERVICE: Vessel Representative, Shipping Lines, Consignees, Shippers, etc.

REQUIREMENTS: Duly accomplished Permit Form

SCHEDULE OF AVAILABILITY OF THE SERVICE: Monday to Friday, 8:00 A.M. to 5:00 P.M.

FEES: Permit Fee



1 Proceed to TMO Office and submits duly accomplished Permit Form in duplicate

TOO prepares assessment:If form is not properly filled-up TOO to assist customer how to fill it up

3 minutes Luisito C. CassionGaye Lauress C. Jamero

Permit

2 Proceeds to cashier with the Port Charges Computation Sheet

Cashier receives payment and issues Official Receipt

Roberto C. Amper 33.60

3 Goes back to TOO with Official Receipt

Fills up portion indicating Official Receipt Number, date and amount paid and returns to customer for approval by the Terminal Manager


4 Proceeds to Terminal Manager Approves/signs permit 1 minute Luisito C. Cassion

5 Goes back to TOO with approved Permit

Takes note of TM’s action. Gives customer one copy and retains the other copy for future reference

1 minute Luisito C. Cassion



2 NOTICE OF ARRIVAL (NOA) – Shall be filed 48 hours before ETA of VesselSERVICE DESCRIPTION: NOA is intended to inform the Authority that a vessel is arriving. Vessel’s

particular, purpose of call other information are stated in the NOA to serve as

guide for PPA personnel in berth allocation and other actions to be taken.

REQUIREMENT: Duly accomplished NOA Form





1 Proceeds to TMO Office and submits Notice of Arrival in duplicate

TOO receives NOA and checks to see to it that all necessary data needed is stated in the NOA

If customer does not have a copy of the form, TOO to provide and assist customer how to fill it up properly

If in order, stamps “Received”, retain 1 copy & give to customer the other copy

Forwards NOA to Terminal Manager for info.

Takes note of the NOA and returns copy to TOO for filling and for future reference


Luisito C. Cassion

Luisito C. Cassion

NOA NONE

3 Application for Berth/Anchorage (ABA) – shall be filed 36 hours before ETA of VesselSERVICE DESCRIPTION: This application if filed by agent/owner of vessel (indicating therein the purpose of call, ETA,

last & next port of calls, voyage origin and destination, cargoes to be loaded or discharged) to serve as guide for PPA personnel in decision making as to berth allocation and other

matters in port and harbour operation to ensure fast turn around time of vessel efficient cargo handling operation and safety of port facilities.

REQUIREMENT: Duly accomplished Application Form





1 Proceed to TMO Office and submits Application for Berth/Anchorage in duplicate

TOO receives copy and reviews Application for Berth/Anchorage to make sure that is properly accomplished. Returns application to customer for approval by the Terminal Manager


ABA NONE

2 Proceeds to Terminal Manager The Terminal Manager acts on the Application indicating berth allocation, takes note of ETA, ETD, draft, special cargo handling equipment needed or other arrangements, if any.

5 minutes Clearing Officer on Duty

3 Goes back to TOO Returns 1 copy to customer and retains the other copy. Takes note of the schedule and other details stated in the approved Application and files same for future reference

1 minute Luisito C. CassionGaye Lauress C. Jamero

4 Vessel EntranceSERVICE DESCRIPTION: All vessels be it foreign or domestic must apply for Entrance at the office of PPA, This enables

PPA to monitor vessel traffic and a basis for determining port charges

WHO MUST AVAIL OF THE SERVICE: Vessel Clearing Officer, Vessel or Shipping Lines Representative

REQUIREMENTS: Vessel’s Roll Book, Inward Manifest, Bills of Lading, Vessel’s Crew list, Master’s Oath of Safe Departure





1 VCO proceeds to TMO and submits:

Dom – 3 Inward Coasting Manifest duly stamped from P/Origin MOSD Crew List B/L if loaded with cargoFor – 3 Inward Foreign Manifest duly signed by Vessel Master Crew List Vessel Stat. Supplement

Receives/checks documents submitted by customer, if in order, customer to fill up VIS


-

2 Fills up VIS Stamps Vessel’s Roll Book (Dom) “Entered” indicating date & time of arrival and initials

Temporary files these documents to be retrieved upon application for Exit Clearance


5 Application for Exit ClearanceSERVICE DESCRIPTION: Granting of Exit Clearance to vessels is a tool of PPA to ensure that all fees due to PPA are collected

WHO MUST AVAIL OF THE SERVICE: Vessel’s Representative










-




6 Cargo Stack pillingSERVICE DESCRIPTION: To ensure that only cargoes that are properly documented are allowed entry into the port for

stack pilling prior to loading to vessel

WHO MUST AVAIL OF THE SERVICE: Shipping Lines, Shippers

REQUIREMENTS: Bill of Lading, Loading/Unloading Advice for regulated cargoes

FEES: Charges Against Cargo (Wharfage, Arrastre & Stevedoring Government Share)





1 Presents to TOO Bill of Lading and other supporting documents of cargo for stack pilling

Verifies documents and if found in order, issues Cargo Entry/Withdrawal Permit (CEWP)


- See attached schedule

2 Presents CEWP to PPA TMO Gate Guard upon entry

Collects original CEWP and checks cargo, if in order allows entry and directs shippers to designated area for stack pilling

Cargo stackpiled – awaits loading to vessel

PPA Gate Guard

3 Goes back to TOO and returns erroneous CEWP

If discrepancy as to actual cargo & CEWP is noted by GG, returns CEWP to shipper

Examines and corrects discrepancy and returns CEWP to shipper 5 minutes Luisito C. Cassion

Gaye Lauress C. Jamero

4 Presents corrected CEWO to Gate Guard Receives corrected CEWP and directs shipper to designated stack pilling area

PPA Gate Guard

7 Cargo Entry (Cargo Loading)SERVICE DESCRIPTION: To ensure that only cargoes that are properly documented are allowed entry into the port for









1 Shipper present B/L and other supporting documents to CHO Billing Clerk for assessment and payment

Cargo Handling Operator (CHO) -

2 Proceeds to PPA TOO and presents all documents including LUA for regulated cargoes

Examines documents & CHO OR if in order, computes Port Charges against cargo and 10% Gov’t Share of CH charges


See attached schedule


Receives payment & issues O.R. 5 minutes Roberto C. Amper

4 Goes back to TOO with PPA O.R. Checks O.R. then issues CEWP 5 minutes Luisito C. CassionGaye Lauress C. Jamero

5 Proceeds to CHO Receiving Clerk and presents CEWP & LUA if loading regulated cargoes

If documents are in order and complete, orders Cargo Loading

CHO

8 Cargo Withdrawal (Incoming Cargo)SERVICE DESCRIPTION: Cargo Withdrawal process is a system to be followed before cargoes can pass through the

exit gates to ensure that all fees due PPA has been paid and only legitimate owner can withdraw cargoes

WHO MUST AVAIL OF THE SERVICE: Vessel’s Representative, Shipping Lines, Shippers etc.















4 Goes back to TOO with PPA O.R. Checks O.R. then issues CEWP 5 minutes Luisito C. CassionGaye Lauress C. Jamero



CHO

9 Issuance of Official Receipt and Cash TicketsSERVICE DESCRIPTION: All Port Charges and other fees assessed by Operations, Engineering, Port Police and Acting BDMO

are collected by the Cashier/Special Collecting Officer and corresponding Official Receipts are

issued in acknowledgement thereof.

WHO MUST AVAIL OF THE SERVICE: All Port customers such as Shippers/consignees, Vessel Representatives, Shipping/Liner

Representatives, Service Provider, Leasees, Ship Chandler, Businessmen and other port customers

REQUIREMENTS: Port Charges Computation Sheets

FEES: a. Charges Against Vessel – Usage Fees, Lay Up Fees, Port Dues, Dockage-Berthing, Dockage-Anchorage

b. Charges Against Cargoes – Wharfage, Storage, Gov’t. Share on Arrastre/Stevedoring Income, Pilotage Fees





I. CHARGES AGAINST VESSELS AND CHARGES AGAINST CARGOES & OTHER PORT CHARGES

1 Proceed to Cashier/Special Collecting Officer to pay port charges and other revenues

Cashier/Special Collecting Officera.Checks the accuracy of the PCCS presented by the customer

a.Receives and counts the payment

a.Issues Official Receipt and gives original copy of the OR to the customer with the corresponding PCCS

1 minute

1 minute

1 minute

Roberto C. AmperGaye Lauress C. Jamero

LIST OF BUTUAN PORT TERMINAL FRONTLINE SERVICES-Processing of Permits-Notice of Arrival (NOA)-Application for Berth/Anchorage (ABA)-Vessel Entrance-Application for Exit Clearance-Cargo Stackpilling-Cargo Entry (Cargo Loading)-Cargo Withdrawal (Incoming Cargo)-Issuance of Official Receipts and Cash Tickets

1 SERVICE TITLE: Processing of PermitsOFFICE ADDRESS: Philippine Ports Authority

Terminal Management Office of Butuan

Port Area, Butuan City

Tel. No. 342-6451

SERVICE DESCRIPTION: A permit be secured from the Authority before a vessel can undertake either or the following:

a. Watering

b. Bunkering

c. Repair works, such as welding, chipping, painting, etc.

d. Loading/unloading of dangerous cargo

WHO MUST AVAIL OF THE SERVICE: Vessel Representative, Shipping Lines, Consignees, Shippers, etc.

REQUIREMENTS: Duly accomplished Permit Form


FEES: Permit Fee

STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OF

ACTIVITY

PERSON/S IN CHARGE

FORMS FEES

1 Proceed to TMO Office and submits duly accomplished Permit Form in duplicate

TOO prepares assessment:If form is not properly filled-up TOO to assist customer how to fill it up

3 minutes Lolita S. SantaJuancho I. Talili

2 Proceeds to cashier with the Port Charges Computation Sheet


Roberto C. Amper 33.60

3 Goes back to TOO with Official Receipt

Fills up portion indicating Official Receipt Number, date and amount paid and returns to customer for approval by the Terminal Manager


4 Proceeds to Terminal Manager Approves/signs permit 1 minute Juancho I. Talili

5 Goes back to TOO with approved Permit

Takes note of TM’s action. Gives customer one copy and retains the other copy for future reference

1 minute Lolita S. SantaJuancho I. Talili



2 NOTICE OF ARRIVAL (NOA) – Shall be filed 48 hours before ETA of VesselSERVICE DESCRIPTION: NOA is intended to inform the Authority that a vessel is arriving. Vessel’s

particular, purpose of call other information are stated in the NOA to serve as guide for PPA

personnel in berth allocation and other actions to be taken.

REQUIREMENT: Duly accomplished NOA Form




PERSON/S IN CHARGE FORMS FEES1 Proceeds to TMO Office and submits

Notice of Arrival in duplicateTOO receives NOA and checks to see to it that all necessary data needed is stated in the NOA

If customer does not have a copy of the form, TOO to provide and assist customer how to fill it up properly

If in order, stamps “Received”, retain 1 copy & give to customer the other copy

Forwards NOA to Terminal Manager for info.

Takes note of the NOA and returns copy to TOO for filling and for future reference


Mateo P. Villones

NOA NONE

3 Application for Berth/Anchorage (ABA) – shall be filed 36 hours before ETA of VesselSERVICE DESCRIPTION: This application if filed by agent/owner of vessel (indicating therein the purpose of call, ETA,

last & next port of calls, voyage origin and destination, cargoes to be loaded or discharged) to serve as guide for PPA personnel in decision making as to berth allocation and other

matters in port and harbour operation to ensure fast turn around time of vessel efficient cargo handling operation and safety of port facilities.

REQUIREMENT: Duly accomplished Application Form





1 Proceed to TMO Office and submits Application for Berth/Anchorage in duplicate

TOO receives copy and reviews Application for Berth/Anchorage to make sure that is properly accomplished. Returns application to customer for approval by the Terminal Manager


ABA -

2 Proceeds to Terminal Manager The Terminal Manager acts on the Application indicating berth allocation, takes note of ETA, ETD, draft, special cargo handling equipment needed or other arrangements, if any.

5 minutes Juancho I. Talili

3 Goes back to TOO Returns 1 copy to customer and retains the other copy. Takes note of the schedule and other details stated in the approved Application and files same for future reference


4 Vessel EntranceSERVICE DESCRIPTION: All vessels be it foreign or domestic must apply for Entrance at the office of PPA, This enables

PPA to monitor vessel traffic and a basis for determining port charges

WHO MUST AVAIL OF THE SERVICE: Vessel Clearing Officer, Vessel or Shipping Lines Representative

REQUIREMENTS: Vessel’s Roll Book, Inward Manifest, Bills of Lading, Vessel’s Crew list,

Master’s Oath of Safe Departure









-




5 Application for Exit ClearanceSERVICE DESCRIPTION: Granting of Exit Clearance to vessels is a tool of PPA to ensure that all fees due to PPA are collected

WHO MUST AVAIL OF THE SERVICE: Vessel’s Representative







Dom – 6 Outward Coasting Manifest duly signed by Master MOSD from PCG B/L if loaded with cargo Crew ListFor – 10 Outward Foreign Manifest duly signed by Master and BOC

Receives OCM/OFM and retrieves ICM/IFM on file, checks VIS computes Port Dues (PCCS)



2 Proceeds to Cashier with the PCCS to pay

Receives payment and issues O.R. 3 minutes Roberto C. Amper

3 Goes back to TOO Verifies O.R., stamps OCM/OFM and VRB “Clearance Granted” for domestic vessel and “Port Charges Paid” for foreign vessel


6 Cargo Stack pillingSERVICE DESCRIPTION: To ensure that only cargoes that are properly documented are allowed entry into the port for









1 Presents to TOO Bill of Lading and other supporting documents of cargo for stack pilling

Verifies documents and if found in order, issues Cargo Entry/Withdrawal Permit (CEWP)



2 Presents CEWP to PPA TMO Gate Guard upon entry

Collects original CEWP and checks cargo, if in order allows entry and directs shippers to designated area for stack pilling

Cargo stackpiled – awaits loading to vessel

PPA Gate Guard


If discrepancy as to actual cargo & CEWP is noted by GG, returns CEWP to shipper

Examines and corrects discrepancy and returns CEWP to shipper 5 minutes Lolita S. Santa

Juancho I. Talili

4 Presents corrected CEWO to Gate Guard Receives corrected CEWP and directs shipper to designated stack pilling area

PPA Gate Guard

7 Cargo Entry (Cargo Loading)SERVICE DESCRIPTION: To ensure that only cargoes that are properly documented are allowed entry into the port for

















4 Goes back to TOO with PPA O.R. Checks O.R. then issues CEWP 5 minutes Lolita S. SantaJuancho I. Talili



CHO

8 Cargo Withdrawal (Incoming Cargo)SERVICE DESCRIPTION: Cargo Withdrawal process is a system to be followed before cargoes can pass through the exit gates

to ensure that all fees

due PPA has been paid and only legitimate owner can withdraw cargoes

WHO MUST AVAIL OF THE SERVICE: Vessel’s Representative, Shipping Lines, Shippers etc.















4 Goes back to TOO with PPA O.R. Checks O.R. then issues CEWP 5 minutes Lolita S. SantaJuancho I. Talili



CHOPPA Gate Guard

9 Issuance of Official Receipt and Cash TicketsSERVICE DESCRIPTION: All Port Charges and other fees assessed by Operations, Engineering, Port Police and Acting BDMO are collected

by the Cashier/Special Collecting Officer and corresponding Official Receipts are issued in acknowledgement

thereof.

WHO MUST AVAIL OF THE SERVICE: All Port customers such as Shippers/consignees, Vessel Representatives, Shipping/Liner Representatives,

Service Provider,

Leasees, Ship Chandler, Businessmen and other port customers

REQUIREMENTS: Port Charges Computation Sheets

FEES: a. Charges Against Vessel – Usage Fees, Lay Up Fees, Port Dues, Dockage-Berthing, Dockage-Anchorage

b. Charges Against Cargoes – Wharfage, Storage, Gov’t. Share on Arrastre/Stevedoring Income, Pilotage Fees





I. CHARGES AGAINST VESSELS AND CHARGES AGAINST CARGOES & OTHER PORT CHARGES

1 Proceed to Cashier/Special Collecting Officer to pay port charges and other revenues

Cashier/Special Collecting Officera.Checks the accuracy of the PCCS presented by the customer

a.Receives and counts the payment

a.Issues Official Receipt and gives original copy of the OR to the customer with the corresponding PCCS

1 minute

1 minute

1 minute

Roberto C. Amper



I. CHARGES AGAINST VESSELS AND CHARGES AGAINST CARGOES & OTHER PORT CHARGES1 Secures amount of fees from concerned

personnelFinance Section/other concerned sectionsCertification on any official records,ex. Certification of No Outstanding Accounts

0.5 minutes Elnora C. Aquino - 22.40

Administrative Services SectionCopy fee for every page/sheet of official records or documents:a.Computer print-out-Minimum charge for 1 or 1st page for every additional pageb.Electro/Xerox copy-Minimum charge for 1 or 1st page for every additional pagec.Customer’s own document per copy

1 minute Caroline A. Blacano6.755.60

6.753.402.00

Port Services Divisiona.Badminton Court-hourly rate Location of Court/No. of hours usedb.Tennis Court –hourly rate Morning/Afternoon/No. of hours used Evening/No. of hours used

0.5 minute44.80

22.40

67.20

2 Proceeds to Clearing Officer for PCCS Port Services Division-Clearing Officer prepares computation/PCCS


3 Proceeds to Cashier/Special Collecting Officer to pay fees

Cashier/Special Collecting Officera.Checks the accuracy of the PCCS presented by the customer b.Receives and counts the paymentc.Issues O.R.s and gives original copy to the customer with corresponding PCCS

1 minute

1 minute1 minute

Roberto C. Amper

LIST OF PORT POLICE DIVISION FRONTLINE SERVICES

-Processing Annual Vehicle Pass (Cargo) and Annual Vehicle Pass (Non-Cargo)-Processing Annual Pedestrian Pass-Processing of Permit to Operate Private Security Agency-Agency Complaints and Incidents Inside the Port

1 SERVICE TITLE: Processing Annual Vehicle Pass (Cargo) and Annual Vehicle Pass (Non-Cargo)OFFICE ADDRESS: Philippine Ports Authority

Terminal Management Office of Nasipit

Port Police Division

SERVICE DESCRIPTION: Processing/Availment of Annual Vehicle Pass (Stickers) pursuant to Port District Office-Northern Mindanao Access Control Regulations

WHO MUST AVAIL OF THE SERVICE: All legitimate Port Users of the Port of Nasipit

REQUIREMENTS: a. Fill up Application Forms

b. Photocopy of vehicle Official Receipt (OR) and Certificate of Registration (CR)

c. Long Folder with Fastener

d. Permit to Operate Trucking Service issued by PPA for the current year

e. LTFRB Franchise (Xerox copy)

f. Business Permit


FEES: Stickers (Cargo) – P123.20

Sticker (Non-Cargo) – P67.20



1 Proceed to PPA-PPD Office and secure Annual Vehicle Pass Application Form

Brief customer how to fill-up form 5 minutes Loriejean O. Mejala Application Form

-

2 Filling-up AVP Form and submits requirements

Checking/verification of requirements documents

10 minutes Loriejean O. MejalaJose Ma. M. Yares

-

3 Proceeds to Clearing Office/Cashier for payment of corresponding fees

Issues Port Operation Invoice (POI) and Official Receipt (OR)

10 minutes Lolita S. SantaKristine T. Radaza

Troy B. LumagHazel M. Alejandrino

Angeline R. ColimaWregner B. FortunRoberto C. Amper

Iraida P. MelgoCarlos M. YambaJuancho I. Talili

Stickers (Cargo)Stickers – 100.00PPDClearance – 10.0012% VAT – 13.20Total - 123.20

Stickers(Non-Cargo)Sticker – 50.00PPDClearance – 10.0012% VAT – 7.20Total - 67.20

4 Back to PPD Office for issuance of PPA AVP Stickers

3 minutes Loriejean O. Mejala - -

2 Processing Annual Pedestrian PassSERVICE DESCRIPTION: Processing/Availment of Annual Pedestrian Pass pursuant to Port District Office-Northern Mindanao

Access Control Regulation

REQUIREMENTS: a. Fill up Application Form

b. 2 pcs. ID picture, 1.5 x 1.5

c. Photocopy of Business Permit

d. Masterlist of employees duly signed by Head of Office/Authorized Official

e. Signed certification by shipper/employer in case single agent transacting on his behalf

FEES: APP – P67.20



1 Proceed to PPA-PPD Office and secure Annual Vehicle Pass Application Form

Brief customer how to fill-up form 5 minutes Loriejean O. Mejala Application Form

-

2 Filling-up AVP Form and submits requirements Checking/verification of requirements documents

10 minutes Loriejean O. MejalaJose Ma. M. Yares

-


Issues Port Operation Invoice (POI) and Official Receipt (OR)


Troy B. LumagHazel M. Alejandrino

Angeline R. ColimaWregner B. FortunRoberto C. Amper

Iraida P. MelgoCarlos M. YambaJuancho I. Talili

Stickers (Cargo)Stickers – 100.00PPDClearance – 10.0012% VAT – 13.20Total - 123.20

Stickers(Non-Cargo)Sticker – 50.00PPDClearance – 10.0012% VAT – 7.20Total - 67.20

4 Proceed to OPM for the signature of the Port Manager

5 hours Juancho I. TaliliRenato T. Tolinero

- -

5. Goes back to PPD Office for the release of PPA APP

3 minutes Loriejean O. Mejala - -

3 Processing Permit to Operate Services at Port in relation to PPA MC No. 16-90SERVICE DESCRIPTION: Availment of PERMIT TO OPERATE (Security Services)

REQUIREMENTS: a. Current FE-SAGSD License

b. Copy of Service Contract with Client

c. List of Guards to be posted with corresponding license duly certified by the President/Manager

d. List and Description of Firearms to be used duly certified by the Security Agency President/Manager

e. Copy of Security Standard Operating Procedure

f. Mayor’s Permit (current)/Business Procedure

g. PPD Clearance

h. Payments of Fees for PTO

FEES:



1 Submit requirements Checks/verifies requirements/documents 10 minutes Loriejean O. MejalaJose Ma. M. Yares

Application Form

-


Issues Port Operations Invoice (POI) and Official Receipt (OR)


Troy B. LumagHazel M. AlejandrinoAngeline R. ColimaWregner B. FortunRoberto C. Amper

Iraida P. MelgoCarlos M. Yamba

Annual RegulatoryFee = P1,500.00PermitFee = 300.00PPDClearance – 10.0012% VAT – 217.20Total – P2,027.20

3 Proceed to OPM for the signature of the Port Manager

Juancho I. Talili

4 Addressing Complaints and Incidents Inside the PortSERVICE DESCRIPTION: Processing of the complaints/report of Port Users of Incidents happening inside the port

WHO MUST AVAIL OF THE SERVICE: Person/s who have complaints or involved in an incident in the Port of Nasipit

REQUIREMENTS: Affidavit of the complaint

Booking Arrest

Arrest Report





1 Proceed to PPA-PPD Office to report the incident

PPD conducts preliminary investigation/querries and assessment of the incident

If the suspect is at large, follow-up and build up the case

With probable cause, PPD proceeds with investigation proper

Preparation of required documents in filling a case

Files formal complaint to appropriate office/court

6 hours Romeo C. MallariJose Ma. M. Yares

- -

LIST OF ENGINEERING SERVICES DIVISION FRONTLINE SERVICES

-Issuance of Clearance for Foreshore Lease Application (FLA), Miscellaneous Lease Application (MLA), Miscellaneous Sales Application (MSA)-Application for Clearance to Develop a Private Port-Application for Permit to Construct a Private Port-Application for Certification of Registration/Permit to Operate a Private Port-Application for Eligibility for Engineering Projects-Issuance of BID Documents and Submission of Bids for Engineering Projects-Contract Signing and Issuance of Notice to Proceed (NTP)

1 SERVICE TITLE: Issuance of Clearance for Foreshore Lease Application (FLA) Miscellaneous Lease Application

(MLA), Miscellaneous Sales Application (MSA)

OFFICE ADDRESS: Philippine Ports Authority, Port Management Office of Nasipit Bids & Awards Committee for

Engineering Project (BAC-EP) Port Area, Butuan City

SERVICE DESCRIPTION: As per PD 857 – the Revised Charted of the Philippines Ports Authority, PPA Memo Circular 30 – 2003 and DENR DAO 2004 – 24, clearance for the development of any foreshore area is required

from concerned government agencies including the Philippine Ports Authority that the foreshore area is not needed for port development.

WHO MUST AVAIL OF THE SERVICE: Persons who wish to use and develop any foreshore area within the jurisdiction of the Port Management Office of Nasipit, specifically from Bolo-bolo Point to Punta Diwata Point along

Butuan Bay, and areas along the bank inland of Agusan River Upstream up to Agusan del Sur.

REQUIREMENTS: a. Endorsement from the DENR-CENRO of the FLA application

b. Sketch plan of the land applied for

c. Location plan of the land, and;

d. Vicinity map

e. Documentary Stamp


FEES: Certification Fee P30.00


1 Proceed to PMO Engineering Services Division (ESD) for assessment of Certification Fee

Engineering Services Division prepares assessment of Certification Fee and schedule the site verification/inspection

15 minutes Rosfil ElsisuraMa. Theresa E. DiolaRonaldo C. Montero

2 Proceed to Cashier and pay application/processing fee

Cashier receives payment of certification fee, and issues receipt

5 minutes Roberto C. Amper Non – Port related = P560.00Port related = P1,120.00

3 Proceed to PMO records and submit DENR Endorsement, requirements for FLA Clearance and receipt of payment of Certification Fee

Records Section receives documents and receipt of payment, and forwards application to the Office of the Port Manager

5 minutes Emma U. RosalAmorita C. Grana

4 Office of the Port Manager initially processes letter request and forwards to Engineering Services Division for verification/processing

5 minutes Gemma B. EspañaMariel P. Baladad

Juancho I. TaliliRenato T. Tolinero

5 ESD conducts verification and site inspection, prepares and submits findings and recommendation to the Port Manager

2 days Vincent Jude A. PorioAmalia M. DumanonMa. Theresa E. DiolaRonaldo C. Montero

6 Port Manager approves/disapproves ESD findings, issues clearance of letter of denial of clearance, and forwards to Engineering Services Division

15 minutes

Gemma B. EspañaMariel P. Baladad


7 Proceeds to Engineering Services Division and receives clearance or letter of denial of clearance

Engineering Services Division issues copy of clearance of letter of denial to application

5 minutes Amalia M. DumanonMa. Theresa E. DiolaRonaldo C. Montero



2 Application for Clearance to Develop a Private PortSERVICE DESCRIPTION: As per PD 857 – the Revised Charter of the Philippine Port s Authority and PPA Administrative Order 06-95,

Clearance to develop a private port is required to regulate the development, construction and operation

of all other ports, including private ports.

WHO MUST AVAIL OF THE SERVICE: Person/s or parties seeking for clearance to develop any port facility

REQUIREMENTS: Submit three (3) folders, each containing the following documents:

1. A copy of letter-proposal to develop a port, specifying the exact location of the foreshore area, area size, intended use/purpose of the facility proposed, contract term/duration, proposed structure to be put-up, estimated cost of improvements;

2. A summary of the project scope and description;

3. A copy of the company profile;

4. A copy of vicinity map showing the location of the proposed port facility relative to the foreshore site reclaimed land or private lands and to the nearest government port;

5. DENR/PPA Documentary requirements:

For Private port facilities constructed on foreshore area:

5.1 A copy of DENR-issued foreshore lease contract or at least a certified “Received” application for a foreshore lease permit;

5.2 A copy of the PPA Clearance Certificate that the applied area is not part of the PPA development plans;

For anchorage-based facilities as mooring bouys, breasting dolphins, concrete jetties and similar berthing or mooring facilities:

5.3 A copy of PPA Port Manager certification that the structure will not pose hazard to navigation

For private port facilities constructed along the river banks:

5.4 A copy of certified true copies of Transfer of Titles (TCT)

For private port facilities constructed on reclaimed lands:

5.5 Two (2) certified true copies of land titles;

6. One (1) photocopy of Securities and Exchanges Commission Registration Permit;

7. One (1) photocopy of Articles of Incorporation and By-Laws, and

8. Environmental Clearance Certificate

FEES: P1,200.00



1 Proceed to PMO Records Section and submits three (3) folders of requirements

Records Section receives letter request and routes to the Office of the Port Manager


- -

2 Office of the Port Manager initially processes application and forwards to Engineering Services Division for verification/evaluation/processing

15 minutes Juacho I. TaliliRenato T. Tolinero

-

3 Engineering Services Division conducts site verification/inspection, evaluation, and submits technical report of findings to the Port Manager


4 Port Manager evaluates ESD technical report and indorses proposal to the Port District Manager

1 day Juancho I. Talili - -


3 Application for Permit to Construct a Private Port

SERVICE DESCRIPTION: As per PD 857 – the Revised Charter of the Philippine Port s Authority and PPA Administrative Order 06-95, Clearance to develop a private port is required to regulate the development, construction and operation of

all other ports, including private ports.

WHO MUST AVAIL OF THE SERVICE: Person/s or parties seeking for clearance to develop any port facility


1. A copy of duly accomplished Application for Permit to Construct;

2. A copy of the detailed cost estimates, building plans and other technical specifications and design computations;

3. A copy of working drawings duly signed by a licensed Civil Engineer with PTR, date of issue, TIN and dry seal;

4. A copy of the Clearance to Develop a Private Port from PPA Commercial Services Department, and;

5. A copy of the Approved Foreshore Lease Contract from DENR

FEES: Project Cost Permit Fee

Below P10 Million P10,000.00

P10 Million & above P10,000.00 plus 1/10% of the excess of

P10 Million but not to exceed

P100,000.00






- -

2 Office of the Port Manager initially processes application and forwards to Engineering Services Division for evaluation

1 day Gemma B. EspañaMariel P. Baladad


- -

3 Engineering Services Division evaluates and processes application, and submits findings to the Port Manager


-

4 Office of Port Manager indorses application to Port District Office with the finding and recommendations



- -


4 Application for Certification of Registration / Permit to Operate a Private PortSERVICE DESCRIPTION: As per PD 857 – the Revised Charter of the Philippine Port s Authority and PPA Administrative Order 06-95, Clearance to develop a private

port is required to regulate the development, construction and operation of all other ports, including private ports.

WHO MUST AVAIL OF THE SERVICE: Private port investors who have satisfactory established new port infrastructure in accordance to PPA Administrative Order 06-95


A. For newly-constructed port:

1. A copy of duly accomplished Application form for Registration;

2. A copy of the duly accomplished Project Completion Report Form;

3. A photocopy of Approved Foreshore Lease Contract (FLC) from DENR;

4. For private port facilities along the river bank, a photocopy of Transfer of Title (TCT);

5. A photocopy of the approved Permit to Construct;

6. A copy of the PPA-PMO Certification that applicant has no outstanding obligations with PPA;

7. A copy of the Certificate of structural safety, soundness, stability and integrity of the facility, signed and sealed by a licensed Structural/Civil Engineer;

B. For existing private ports with temporary certificate of registration/permit to operate private port facility:

1. Letter-request for conversion of temporary registration/operating permit to permanent one;

2. A photocopy of SEC Registration Permit;

3. A photocopy of Articles of Incorporation and By-Laws;

4. A copy of duly accomplished Project Completion Report Form;

5. A photocopy of the approved Foreshore Lease Contract (FLC);

6. For private facilities along river bank, a photocopy of Transfer Certificate of the Title (TCT);

7. A copy of the Certificate of Structural safety, soundness, stability and integrity of the facility, signed and sealed by a licensed Structural/Civil Engineer;

C. For existing ports without any valid permit:

1. A copy of duly accomplished Application Form for Registration;

2. A set As-built plans duly signed and sealed by a licensed Civil Engineer;

3. A photocopy of the approved Foreshore Lease Contract (FLC);

4. For private facilities along river bank, a photocopy of Transfer of Certificate of Title (TCT);

5. One (1) photocopy of approved Permit to Construct;

6. A copy of the PPA-PMO Certification that applicant has no outstanding obligation with PPA;

7. A copy of the Certificate of Structural safety, soundness, stability and integrity of the facility, signed and sealed by a licensed Structural/Civil Engineer;

FEES: Type Privilege Fee

Private commercial port P20,000.00 per annum

Private non-commercial port P10,000.00 per annum Marina P5,000.00 per annum

Private river port P5,000.00 per annum + VAT







- -

2 Office of the Port Manager initially processes application and forwards to Engineering Services Division for evaluation



- -

3 Engineering Services Division evaluates and processes application, and submits findings to the Port Manager


-

4 Office of Port Manager indorses application to Port District Office with the finding and recommendations



- -

5 Application for Eligibility for Engineering ProjectsSERVICE DESCRIPTION: RA 9184 – otherwise known as the Government Procurement Reform Act, requires the prequalification

of prospective bidders of government engineering projects.

WHO MUST AVAIL OF THE SERVICE: Duly licensed Filipino contractors who may wish to bid for engineering (civil works) projects of the Philippine

Ports Authority, Port Management Office of Nasipit.

REQUIREMENTS: Letter if Intent to the BAC-EP

SCHEDULE OF AVAILABILITY OF THE SERVICE: 8:00 A.M. to 5:00 P.M. Monday – Friday, within the 7-day period prescribed for the issuance of eligibility

forms from the last date of posting of the Invitation to Apply for Eligibility and to Bid.

FEES: P500.00 + 12% VAT


Eligibility forms are available at the Engineering Services Division



1 Proceed to PMO BAC-EP Secretariat and submit Letter of Intent

BAC-EP Secretariat receives LOI and prepares assessment

5 minutes Eleanor M. de la VictoriaGwyneth Meriam G. Borja

Mariel P. BaladadRodrigo O. Crisologo

-

2 Proceed to the Clearing Office of PTO-Butuan and secure the Port Charges Computation Sheet (PCCS)

Clearing Section issues PCCS based on the assessment prepared by the BAC-EP Secretariat

5 minutes Angeline R. ColimaLolita S. Santa

Alfredo P. CladoJuancho I. Talili

3 Proceed to Cashier and pay the corresponding fees


5 minutes Roberto C. Amper Eligibility Forms P560.00(VAT

inclusive)

4 Proceed to BAC-EP Secretariat, present proof of payment (OR) and secure the eligibility forms and the checklist of requirements

BAC-EP Secretariat records OR No., date and amount of payment, and issues eligibility forms and checklist of requirements



5 Accomplish eligibility forms and all the required documents listed in the checklist

6 Issuance of Bid Documents and Submission of Bids for Engineering ProjectsSERVICE DESCRIPTION: To provide prospective bidders ample time to examine the Bidding Documents and to prepare their respective bids, the concerned BAC

shall make the Bidding Documents for the contract to be bid available from the time the invitation to Bid is first advertised/posted until the deadline for the submission and receipt of bids

WHO MUST AVAIL OF THE SERVICE: The following person/s entities shall be allowed to participate in the bidding for infrastructure projects:

a. Duly licensed Filipino citizens / sole proprietorships;

b. Partnerships with at least 75% of the interest belongs to citizens of the Philippines;

c. Corporations with at least 75% of the outstanding capita; stock belongs to citizens of the Philippines;

c. Cooperative with at least 75% belongs to citizens of the Philippines;

e. Person/s entities forming themselves into a joint venture with at least 75% of ownership or interest belongs to citizens of the Philippines

REQUIREMENTS: Bidders may be asked to pay for the Bidding Documents to recover the costs of its preparation and development. The BAC shall issue theBidding Documents upon payment of the corresponding cost thereof to the collecting /disbursing officer of PPA, PMO Nasipit.

SCHEDULE OF AVAILABILITY OF THE SERVICE: a. Issue of Bid Documents:

8:00 A.M. to 5:00 P.M., Monday to Friday, available from the time the Invitation to Bid is first advertised / posted until the deadline for the submission and receipt of the bids.

b. Submission of Bids:

On or Before the specified date and time of submission of bids as specified in the Invitation to Bid.

FEES: Bid Form Fees per PPA Memorandum Circular No. 17-2009


Approved Budget for the Contract (ABC)P500,000 and belowMore than 500,000 up to 1 MillionMore than 1 Million up to 5 MillionMore than 5 Million up to 10 MillionMore than 10 Million up to 50 MillionMore than 50 Million up to 500 MillionMore than 500 Million

P 500.00P1,000.00P5,000.00P10,000.00P25,000.00P50,000.00P75,000.00

Maximum Cost ofBidding Documents(in Philippine Peso)

DURATION OF ACTIVITY

1 Proceed to PMO BAC-EP Secretariat and submit Letter of intent to Bid

BAC-EP Secretariat prepares assessment of fee for bid / tender documents



2 Proceed to the Clearing Section and secure the Port Charges Computation Sheet (PCCS)

Clearing Section issues PCCS base on the assessment prepared by the BAC-EP Secretariat

5 minutes Angeline R. ColimaLolita S. Santa

Alfredo P. Clado

3 Proceed to Cashier and pay the corresponding fees


5 minutes Roberto C. Amper Cost depends on the amount of project

4 Proceed to BAC-EP Secretariat, present proof of payment (OR) and secure the bid forms and checklist

BAC-EP Secretariat records OR No., date and amount of payment, and issues bid document and checklist of requirements



5 Accomplish the bid proposal forms Bid forms

6 Proceed to PMO BAC-EP and submit Bid Proposal

BAC-EP Secretariat stamps the bid envelopes as “Received” indicating the date and time of receipt, and have the stamp countersigned by the bidder/representative



7 BAC-EP opens the bid proposals, conduct preliminary examination of bids, and forwards to BAC-EP TWG

1-3 Hours Juancho I. TaliliMateo P. VillonesAmorita C. GranaLuisito C. Cassion

Ma. Theresa E. Diola

8 BAC-EP TWG conducts a detailed evaluation of bids, prepares abstract of bids and submits to BAC-EP

2 days Elimelech R. MendozaMelinda T. Collado

Emma U. RosalFleury May C. Salazar

9 BAC-EP conducts a post qualification of bidder the lowest calculated bid and prepares resolution of Award

7 days Juancho I. TaliliMateo P. VillonesAmorita C. GranaLuisito C. Cassion


10 PM approves / disapproves resolution of Award and issues Notice of Awards to winning bidder

4 days Renato T. Tolinero


NOTE: Checklist and Bid Forms are available at the Engineering Services Division

7 Contract Signing and Issuance of Notice to Proceed (NTP)SERVICE DESCRIPTION: The Bidder in whom the contract for the particular engineering project has been awarded shall enter into contract with the PPA PMO -

Nasipit and be issued corresponding Notice to Proceed. The Notice to Proceed (NTP) will be issued together with a copy of the approved contract to the successful bidder within seven (7) calendar days by the appropriate government approving authority of the Port Manager of PMO-Nasipit.

WHO MUST AVAIL OF THE SERVICE: The contactor / bidder in whom the particular engineering project contract was awarded

REQUIREMENTS: a. Performance Security

b. Contractor’s All Risk Insurance (CAR)

c. Credit line Issued by a Licensed Bank

d. Notice of Award of Contract

SCHEDULE OF AVAILABILITY OF THE SERVICE:

a. Contract Preparation and Signing:

8:00 A.M. to 5:00 P.M., Monday to Friday, within ten (10) calendar days from the receipt of Notice of Award of Contract

b. Issuance of Notice to Proceed:

8:00 A.M. to 5:00 P.M., Monday to Friday, within two (2) calendar days from the receipt of Notice of Award of Contract

FEES: None



1 Proceed to the Engineering Services Division (ESD) and submit documentary requirements mentioned above

The ESD validates the submitted documents, prepares the contract and forwards contract to OPM for review and advices contractor to come for contract signing with the Port Manager

2 days Ma. Theresa E. DiolaRonaldo C. Montero

-

2 Proceed to the PMO and signs contract

OPM reviews the contract documents and forwards to the Port Manager for approval and signature together with the contractor and submits contract to PDO-Nomin

5 days Gemma B. EspañaJuancho I. Talili

Renato T. Tolinero

3 PDO-Nomin Legal Affairs Division checks/validates contract and issues certification to the ESD

2 days

4 ESD have the contract notarized and prepares Notice to Proceed (NTP). Submits NTP to the OPM for signature by the Port Manager

1 day Ma. Theresa E. DiolaGemma B. España

5 OPM submits NTP to the Port Manager for approval and returns documents to ESD

1 hour Gemma B. EspañaJuancho I. Talili

Renato T. Tolinero

6 ESD issues a copy the contract to the contractor together with the Notice to Proceed

1 hour Ma. Theresa E. DiolaRonaldo C. Montero


LIST OF RESOURCE MANAGEMENT DIVISION FRONTLINE SERVICES

-Receiving of Incoming Communications-Receiving of Interoffice Communications-Mailing/Dispatching of Outgoing Communications-Canvassing of Requisitions-Receiving of Requisitions-Preparations of Abstract for Price Quotation-Preparation of Purchase Order-Delivery of Purchase Order-Preparation of Inspection and Acceptance Report-Preparation of Disbursement Voucher and Notice of Expenditure-Issuance of Pre-qualification and Bid Documents for the Procurement of Good Services-Submission of Eligibility Requirements, Bids Proposals and Opening of Bids for Goods and Services-Preparation of Contract and Contact Signing

1 SERVICE TITLE: Receiving of Incoming Communications

OFFICE ADDRESS: Philippine Ports Authority, Port Management Office of Nasipit Bids & Awards

Committee for Engineering Project (BAC-EP) Port Area, Butuan City

SERVICE DESCRIPTION: Receiving of Letters-Request for Data, Queries, Foreshore Clearance,

use of PPA Grounds Facilities, Field Trips, Invitations for Meeting/Conference/

Seminars

WHO MUST AVAIL OF THE SERVICE: Other government agencies, private agencies and other customers

REQUIREMENTS: Letter / Requirements


Monday to Friday, 8:00 A.M. to 5:00 P.M.

FEES: None



Receiving of Incoming Communications from Other Government Agencies, Private Agencies and Other Customer

1 Presents letter to the Records Officer

Records Officer reads the letter

3 minutes Emma U. Rosal -

2 Customer gets her file copy already stamped “Received”

Records Officer receives the letter and have it stamped “Received”

2 minutes Emma U. Rosal

3 Customer awaits for the Routing Slip

Assigns CFU code and encodes Routing Slip

3 minutes Emma U. Rosal

4 Proceed to OPM Forwards letter to OPM for PM’s instructions

10 minutes

Emma U. Rosal

5 Awaits approval/remarks/instructions from PM

Executive Secretary receives duplicate copy of Routing Slip

2 minutes Gemma B. España

2 Receiving of Incoming CommunicationsSERVICE DESCRIPTION: Receiving of PPA Unnumbered Memorandum, Special Orders, Memo Circulars, Memo Orders, Operations

Memo Order, Administrative Orders, Administrative Circular, Finance Memo, Orders, Letter/Requests, ATPs,

JVs, NBAs, SNAOBs

WHO MUST AVAIL OF THE SERVICE: Couriers such as Abest, LBC, JRS, Air 21, ENL, Postman from the Philippine Postal Corporation

REQUIREMENTS: Copies such as Airways Bills and mails to be received by the Records Officer


STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY PERSON/S IN

CHARGEFORMS FEES

1 Presents mails to the Records Officer

Records Officer receives mails in the airways bills, registry return receipts, registry of mails

2 minutes Emma U. Rosal - -

2 Retrieves duly received airway bills, registry return receipts, registry of mails

Records Officer reads the letter 3 minutes Emma U. Rosal - -

3 Records Officer receives the letter and have it stamped “Received”


4 Assigns CFU code and encodes Routing Slip


5. Forwards letter to OPM for PM’s instructions


6 Executive Secretary receives duplicate copy of Routing Slip

2 minutes Gemma B. España - -

SERVICE DESCRIPTION: Receiving of Incoming Communications through Records Management System (RMS)

WHO MUST AVAIL OF THE SERVICE: PPA Records Section, PPA Head Office, Manila

REQUIREMENTS: Copies of retrieved communications to be stamped “received” by the Records Officer




1 Records Officer log in with RMS 2 minutes Emma U. Rosal - -

2 Retrieves duly received communications thru internet

Records Officer sorts communications by PMO/All concerned


3 Records Officer prints communications which were not yet mailed by Head Office


4 Records Officer reads the letter and stamped it “Received”


5. Assigns CFU code and encodes Routing Slip


6 Forwards communication to OPM for PM’s instructions


7 Executive Secretary receives communication with duplicate copy of Routing Slip


3 Receiving of Interoffice CommunicationsSERVICE DESCRIPTION: Receiving of PPA Unnumbered Memorandum, Special Orders, Memo Circulars, Memo Orders, Operations

Memo Order, Administrative Orders, Administrative Circular, Finance Memo, Orders, Letter/Requests, ATPs,

JVs, NBAs, SNAOBs

WHO MUST AVAIL OF THE SERVICE: PPA PMO Nasipit Employees from Different Division/Sections

REQUIREMENTS: Copies of Spot Reports, Incidents Reports, Requests for Data, Complaints, Accomplishment Reports






2 Customer gets her file copy already stamped “Received”

Records Officer receives the letter and have it stamped “Received”


3 Assigns CFU code and encodes Routing Slip


4 Forwards letter to OPM for PM’s instructions


5 Executive Secretary receives duplicate copy of Routing Slip


4 Mailing/Dispatching of Outgoing CommunicationsSERVICE DESCRIPTION: Mailing/Dispatching of Monthly/Quarterly/Annual Reports, Letter-Requests, Queries to PPA

Head Office, PDO’s other PMO’s, government agencies, private agencies and other customers

WHO MUST AVAIL OF THE SERVICE: Couriers such as Abest, LBC, JRS, Air 21, ENL, Postman from the Philippine Postal Corporation

REQUIREMENTS: Monthly/Quarterly/Annual Reports, Letter-Requests, Queries to PPA Head Office, PDO’s, other

PMO’s government agencies private agencies and other customers







2 Customer gets duly received file copy with CFU code indicated in the letter/communications

Mails/dispatches outgoing communications


3 Pick-up of outgoing communications to be dispatched by courier

Records Officer signs Abest airways bill and records its number, date/time mailed/dispatched in the logbook


1 SERVICE TITLE: Canvassing of Requisitions

OFFICE ADDRESS: Philippine Ports Authority,


Port Area, San Francisco St., Butuan City 8600

Telephone Numbers : (085) 342-5352, 342-6451

815-3449

Fax Number : (085) 815-4434

Email Address : [email protected]

SERVICE DESCRIPTION: Canvassing of requisitions for constructions materials, office supplies, vehicle parts, various

repairs of equipment and fuel and oil consumption

WHO MUST AVAIL OF THE SERVICE: Other Divisions (within the PMO)

REQUIREMENTS: Request for Price Quotation (RFPQ)


Monday to Friday, 8:00 A.M. to 5:00 P.M.

FEES: None



1 Prepares Request for Price Quotation (RFPQ) on various requisitions

Procurement Officer prepares the RFPQ

5 minutes Sheeryl B. Pedeglorio Request for Price Quotation

(RFPQ)

-

2 Submits RFPQ to the RMD Manager for approval

RMD Manager signs the RFPQ 2 minutes Amorita C. Grana - -

3 Submits RFPQ to the Liaison Aide/Canvasser for canvassing

Liaison Aide/Canvasser signs the RFPQ

2 minutes Ariel P. Pomar - -

4 Serves the RFPQ to various suppliers

Various suppliers quotes prices on the RFPQ

10 minutes Various Suppliers - -



2 Receiving of RequisitionsSERVICE DESCRIPTION: Receiving of requisitions for constructions materials, office supplies, vehicle parts, various

repairs of equipment and fuel and oil consumption

REQUIREMENTS: Requisition and Issue Voucher (RIV)



STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY

DURATION OFACTIVITY PERSON/S IN

CHARGEFORMS FEES

1 Prepare Purchase Requests after receiving requisitions from various requisitioners

Procurement Officer signs the Purchase Request

3 minutes Sheeryl B. Pedeglorio Purchase Request

(RIV)

-

2 Submits PR to the Corporate Finance Services Chief for certification of availability of funds

Finance Section signs the PR 3 minutes Ma. Vicenta . LagnadaElnora C. Aquino

- -

3 Submits PR to the RMD Manager for countersigning

RMD Manager countersigns the PR

2 minutes Amorita C. Grana -

4 Submit PR to the Executive Assistant for countersigning

Executive Assistant countersigns the PR

2 minutes Juancho I. Talili - -

5 The Port Manager approves the PR PM approves the PR 2 minutes Renato T. Tolinero - -

3 Preparation of Abstract for Price QuotationSERVICE DESCRIPTION: Selection of the Winning Bidder for the requested item

REQUIREMENTS: Abstract for Price Quotation (AFPQ)




1 Prepares AFPQ to determine the lowest quoted price

Procurement Officer prepares the AFPQ

5 minutes Sheeryl B. Pedeglorio Abstract for Price Quotation (AFPQ)

-

2 Submits AFPQ to the Liaison Aide/Canvasser for his signature

Liaison Aide/Canvasser signs the AFPQ


3 Submits AFPQ to the Acting Admin. Services Chief as to the checking and verification of prices

Acting Admin. Services Chief signs the AFPQ

2 minutes Melinda T. Collado -

4 Submits AFPQ to the RMD Manager RMD Manager signs the AFPQ 2 minutes Amorita C. Grana - -

5. Submits AFPQ to the Executive Assistant for countersigning

Executive Assistant countersigns the AFPQ


6 The Port Manager approves the AFPQ

PM approves the AFPQ 2 minutes Renato T. Tolinero - -

4 Preparation of Purchase OrderSERVICE DESCRIPTION: Preparation of Purchase Order to be served to suppliers

REQUIREMENTS: Purchase Order (P.O.)





1 Prepares Purchase Order to the winning supplier

Procurement Officer prepares the Purchase Order

5 minutes Sheeryl B. Pedeglorio Purchase Order (P.O.)

-

2 Submits P.O. to Finance Section Procurement Officer submits the P.O. 3 minutes Ma. Vicenta . LagnadaElnora C. Aquino

- -

3 Submits P.O. to the RMD Manager RMD Manager signs the P.O. 2 minutes Amorita C. Grana -

4 Submits P.O. to the Executive Assistant for countersigning

Executive Assistant countersigns the P.O.


5. The Port Manager approves the P.O. PM approves the P.O. 2 minutes Renato T. Tolinero - -

5 Delivery of Purchase OrderSERVICE DESCRIPTION: Delivery of Purchase Order to Various Suppliers

REQUIREMENTS: Purchase (P.O.)




CHARGEFORMS FEES

1 Delivery the Purchase Order to the winning supplier

Liaison Aide/Canvasser delivers the Purchase Order

15 minutes

Ariel P. Pomar Purchase Order (P.O.)

-

2 Received purchased materials/supplies from various suppliers

Liaison Aide/Canvasser receives suppliers/materials


3 Turns over purchased suppliers/materials to the requisitioners

Liaison Aider/Canvasser turns over suppliers/materials


6 Preparation of Inspection and Acceptance ReportSERVICE DESCRIPTION: Preparation of Inspection and Acceptance Report

REQUIREMENTS: Inspection and Acceptance Report (IAR)





1 Prepares Inspection and Acceptance Report

Procurement Officer prepares the Inspection and Acceptance Report

5 minutes Sheeryl B. Pedeglorio Inspection & Acceptance Report (IAR)

-

2 Submits IAR to the PPA Properly Inspector for his signature

Properly Inspector signs the IAR 2 minutes Juancho I. Talili - -

3 Submits IAR to Sr. Supply Officer Sr. Supply Officer signs the IAR 2 minutes Gwyneth Meriam G. Borja - -

7 Preparation of Disbursement Voucher and Notice of ExpenditureSERVICE DESCRIPTION: Preparation of Disbursement Voucher and Budget Utilization Request

REQUIREMENTS: Disbursement Voucher (DV) and Budget Utilization Request (BUR)




1 Prepares Disbursement Voucher and Budget Utilization Request

Accounting Clerk Processor prepares the Disbursement Voucher and Budget Utilization Request and process such for approval

5 minutes Kristine R. Gabayoyo DV and BUR -

1 SERVICE TITLE: Issuance of Pre-qualification and Bid Documents for the Procurement for

Goods and ServicesOFFICE ADDRESS: Philippine Ports Authority,



Telephone Numbers : (085)342-5352, 342-6451

815-3449

Fax Number : (085) 815-4434


SERVICE DESCRIPTION: RA 9184 – Otherwise known as the Government Procurement Reform Act. Requires the pre-qualification of prospective bidders for the procurement of goods and services

WHO MUST AVAIL OF THE SERVICE: Duly licensed Filipino contractors who may wish to bid for the procurement of goods and services of the Philippine Ports Authority, PMO-Nasipit

REQUIREMENTS: Letter of intent to the BAC, eligibility requirements and bid documents

SCHEDULE OF AVAILABILITY OF THE SERVICE: 8:00 A.M. to 5:00 P.M., Monday to Friday, within the 7-day period prescribed for the issuance of eligibility, pre-qualification and bid forms from the last day of posting of the

Invitation to Apply for Eligibility and to Bid

FEES: P500.00 + 12% VAT

STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY

DURATION OF

ACTIVITY

PERSON/S IN CHARGE

FORMS FEES

1 Proceed to PMO-BAC for Goods and Services Secretariat and submit letter of intent

BAC-GS Secretariat receives LOI and prepares assessment of fee for the eligibility and bid forms



- -

2 Proceed to the Clearing Office of TMO-Butuan and secure the Port Charges Computation Sheet (PCCS)

Clearing Section issues PCCS based on the assessment prepared by the BAC-GS Secretariat

5 minutes Lolita S. SantaAlfredo P. Clado

- -

3 Proceed to the Cashier and pay the corresponding fees

Cashier receives payment and issues official receipt

5 minutes Roberto C. Amper - P560.00

4 Proceed to BAC-GS Secretariat, presents proof of payment (OR) and secure the eligibility and bid forms and the checklist of requirements

BAC-GS Secretariat records the OR No. and amount of payment and issues eligibility and bid forms and checklist of requirements



Eligibility and Bid Forms

-

5 Accomplish eligibility and bid forms and all the required documents listed in the checklist



2 Submission of Eligibility Requirements, Bid Proposal and Opening of Bids for Goods and ServicesSERVICE DESCRIPTION: Pre-qualified eligible contractor/bidder submits all the required documents and the conduct of opening of

bids

WHO MUST AVAIL OF THE SERVICE: Qualified bidder who may wish to submit bid proposal

REQUIREMENTS: Eligibility Requirements and Bid Proposal

SCHEDULE OF AVAILABILITY OF THE SERVICE: On or before the specified deadline of submission of bids in the invitation to Apply for Eligibility and to Bid




CHARGEFORMS FEES

1 Proceed to PMO-BAC for Goods and Services Secretariat and submit bid proposal

BAC-GS Secretariat stamps the bid envelope as “Received” indicating the date and time of receipt



- -

2 BAC-GS opens the bid proposals, conduct preliminary examination of bids and forwards to BAC-GS TWG

3 minutes Ma. Vicenta . LagnadaElnora C. Aquino

- -

3 BAC-GS TWG conducts detailed evaluation of bids and submits to BAC-GS

2 minutes Amorita C. Grana -

4 BAC-GS conduct post-qualification of bidder with the lowest calculated bid and prepares resolution of award

1 day Juancho I. TaliliMateo P. VillonesAmorita C. GranaLuisito C. Cassion


- -

5. PM approves/disapproves BAC resolution and issues Notice of Award to the winning bidder

2 days - -

3 Preparation of Contract and Contract SigningSERVICE DESCRIPTION: The Bidder in whom the contract for the particular goods and services shall enter into contract with the

PPA, PMO-Nasipit

WHO MUST AVAIL OF THE SERVICE: The contractor/bidder in whom the particular contract was awarded

REQUIREMENTS: Performance Security

SCHEDULE OF AVAILABILITY OF THE SERVICE: 8:00 A.M. to 5:00 P.M., within five (5) days from receipt of the Notice of Award




1 Proceed to PMO-BAC for Goods and Services Secretariat and submit documentary requirements

BAC-GS Secretariat receives the documentary requirements and submits to BAC-GS TWG for validation

1 day Eleanor M. de la VictoriaGwyneth Meriam G. Borja


- -

2 BAC-GS Secretariat prepares the contract and forwards to OPM for review and advices the contractor to come back for contract signing with the PM

3 minutes Ma. Vicenta . LagnadaElnora C. Aquino

- -

3 PM approves the contract -

4 BAC-GS Secretariat issues a copy of contract to the contractor

1 day Eleanor M. de la VictoriaGwyneth Meriam G. Borja


- -

SERVICE TITLE: Issuance of Certification

SERVICE DESCRIPTION: Issuance of Certification relating to personnel request such as Certificate of

Employment and Net Take Home Pay, No Pending Administrative Case, Leave

Certification, Certificate of Appearance, Etc.

WHO MUST AVAIL OF THE SERVICE: All PMO personnel including retired personnel and other personnel from other

PMOs

REQUIREMENTS: Pro Forma Letter / Request


FEES: None



Issuance of Personnel-related Certifications

1 Applicant/Customer presents request to PMO SIRMO/AO

SIRMO/AO prepares requested Certification

2 minutes Eleanor M. De La VictoriaMelinda T. Collado

- -

Signs Certification 1 minute Melinda T. Collado - -

- -

- -

LIST OF REAL ESTATE MANAGEMENTFRONTLINE SERVICES

-Granting of New and Renewal of Existing Permit to Occupy (PTOc)-Granting of New and Renewal of Existing Permit to Occupy (PTO)

1 SERVICE TITLE: Granting of New and Renewal of Existing Permit to Occupy (PTOc)OFFICE ADDRESS: Philippine Ports Authority,



Telephone Numbers : (085)342-5352, 342-6451

815-3449

Fax Number : (085)815-4434


SERVICE DESCRIPTION: Any person/organization, natural or juridical, who is qualified under existing laws to engage in business and existing operators who proposes to rent/lease a property, land or building shall apply for a Permit to Occupy

(PTOc) from the Port Management Office (PMO) of Nasipit

WHO MUST AVAIL OF THE SERVICE: All person/organization doing business or plan to do business and proposes to rent/lease a property, land or building within the area of jurisdiction of the Port Management Office (PMO) of Nasipit.

If requirements are complete, this transaction can normally be completed in seven (7) working days.

REQUIREMENTS: (for New Applicant) 1. Duly accomplished Lease Application Form2. Duly accomplished Customer Registration Form (CRF)

3. Mayor’s / Business Permit4. TIN of the Applicant/Company 5.

BIR/VAT Registration Certificate and BIR Tax Clearance 6. DTI Certificate of Registration (if single proprietorship) or SEC Registration/Articles of Incorporation and By-Laws (if corporation) 7. Business Plan/Project Brief (optional)

8. Sectary’s Certificate authorizing Representative to sign PTOc9. Architectural Plan/Lay Out Plan

10. Environmental Compliance Certificate (ECC) and other applicable government permits11. SSS Certificate of Registration and Clearance

(for Renewal Applicant)- 1. Duly accomplished Lease Form2. Secretary’s Certificate/Authorized Letter to sign PTOc

3. Clearance/Certification from PMO Finance Section of “No Outstanding Obligation/Balance” ( if applicable) 4. Mayor’s/Business Permit


FEES: Subject to size of area applied for and corresponding rental rates

Permit Fee - P1,000.00Monthly Rental -

Two (2) months Advance -One (1) month Deposit -

Real Property Tax - Fire Insurance - VAT (12%)

-

Note: All fees/charges are subject to change after due notice


ACTIVITY


1 Proceed to the Business Development and Marketing Officer, Office of the Port Manager, Secures application forms and other documentary requirements and makes clarificatory inquiries.

REM Officer provides the client with a short briefing on the service and its requirements

15 minutes Mariel P. Baladad Application Forms

-

2 Submits the duly accomplished Lease Application and Customer Registration Forms (CRF) together with other basic documentary requirements to the BDMO, Office of the Port Manager

REMS Officer receives and evaluates the application and submitted documentations. Inputs details of application into the PROMPT System

1 day Mariel P. Baladad - -

3 REMS Officer checks if the property applied for is available thru the GIS Module, Property List, and areas available for Lease Report


4 REMS Officer prints and forwards Acknowledgement signature if and when the property to be leased is available and the required documents submitted by the Applicant are all complete and valid

20 minutes Mariel P. Baladad - -

5 REM Approver signs Acknowledgement Letter and returns the same to the REM Officer

10 minutes Renato T. Tolinero - -

6 REM Officer forwards Acknowledgement Letter to Applicant





7 REM Officer endorses the PTOc Proposal to REM Supervisor


8 REM Supervisor reviews, validates and endorses the PTOc Proposal

1 day Mateo P. Villones - -

9 REM Approver reviews and approves PTOc Proposal

1 day Renato T. Tolinero - -

10 REM Officer prints and forwards the PTOc, Transmittal Letter and Order of Payment


11 REM Officer forwards Transmittal Letter to REM Approver for signature


12 REM Approver signs and returns Transmittal Letter to REM Officer


13 REM Officer forwards Transmittal Letter to Applicant


14 Applicant receives and signs the PTOc 5 minutes Mariel P. Baladad Free -

15 Applicant pays the corresponding rental advance and deposits stated in the Order of Payment, Pro-rated/Full Insurance Premiums and Real Estate Tax to Accounting/Cashier

15 minutes Lolita S. SantaRoberto C. Amper

Permit Fee:P1,000.00,two (2) mos. Advance rental, one (1) mo. Deposit, RPT, FI add VAT

16 REM Approver countersigns the PTOc and forwards it to the REM Officer

5 minutes Renato T. Tolinero

17 REMS Officer implements PTOc and releases PTOc to Applicant

10 minutes Mariel P. Baladad

1 SERVICE TITLE: Granting of New and Renewal of Existing Permit to Operate (PTO)

SERVICE DESCRIPTION: Any person/organization, natural or juridical, who is qualified under existing laws to engagein business and existing operations who are not yet holders of PPA permits or those operating

on a “holdover capacity”, shall apply for a Permit to Operate (PTO) ancillary service from the Port Management Office (PMO) of Nasipit

WHO MUST AVAIL OF THE SERVICE: All person/organizations doing business or plan to do business within the area of jurisdictionof the Port Management Office (PMO) of Nasipit

REQUIREMENTS: (For New Applicant) - 1. Letter-application from the Applicant-Operator addressed to the Port Manager to be submitted to the PMO.

2. Articles of Incorporation/Cooperation/Partnership, By-Laws and Registration with SEC or CDA 3. Registration with BIR, SSS, ECC, DTI, Business/Mayor’s Permit, VAT Registration Certificate and Certification from concerned government agencies that said applicant has the technical capability to operate said services (e.g. oil recycler, waste collection, etc.) 4. List of existing equipment/gears and procurement program for additional equipment/gears 5. List of personnel and workers with corresponding rates of salaries/wages and SSS Numbers 6. Company/Cooperative Board Resolution or Partnership Authorization of signatory to ancillary services contract/permit 7. Specific area of operations within the port facility (with sketch) 8. Proposed ancillary rate

(for Renewal Applicant)- 1. Letter-application from the Applicant-Operator addressed to the Port Manager to be submitted to the PMO2. Amended Articles of Incorporation/By-Laws of Corporation/Cooperative/Partnership

3. SSS Official Receipt or Special Bank Receipt with SSS Form R-3 and Annual Certification from concerned government agencies 4. Latest inventory and procurement program of ancillary service equipment/gears and existing ancillary rate

5. Annual government share/regulatory fee remitted for the last three (3) years based on PPA audit 6. Audited financial statement for the past three (3) years 7. Company/Cooperative Board’s Resolution of Partnership Authorization of signatory to ancillary services contract/permit 8. Specific area of operation within the port facility (with sketch)

FEES: Port Ancillary Services I (10% Government Share)

In consideration of the rights and privileges granted the permit tee/contractor, he/she shallremit to the Authority (without prejudice to its right to subsequently impose a direct

collection system) not later than the 10th day of each month, not less than 10% of the gross income derived from the operation of Ancillary Services.

Port Ancillary Services II (Annual Regulatory Fee)

Permit Fee - P 300.00Annual Regulatory Fee - 1,500.00

VAT (12%) - 216.00 Total- P2,016.00

NOTE: The fees prescribed (or those to be prescribed) by the Authority shall not be limited or confined to services mentioned herein and shall not preclude the Authority from collecting fees on other ancillary services not mentioned therein or from increasing the floor rates as it may deem necessary.



1 Proceed to the Business Development and Marketing Officer, Office of the Port Manager, Secures application forms and other documentary requirements and makes clarificatory inquiries.

Provides the client with a short briefing on the service and its requirements

15 minutes Mariel P. Baladad -

2 Submits the accomplished application form and other documents to the Business Development and Marketing Officer, Office of the Port Manager

Receives and evaluates the application and submitted documents.

1 working day

Mariel P. Baladad - -

3 Routes evaluated application and documents to all divisions concerned for comments/recommendations

Receives routed application and documents

Informs applicant/client of approval/disapproval of submitted application

If approved, instructs clients to pay the corresponding fees

1 working day

10 minutes

30 minutes

5 minutes

Mariel P. Baladad

Mariel P. Baladad

Mariel P. Baladad

Mariel P. Baladad

- -

4 Proceeds to Business Development and Marketing Officer to get copy of fees assessment

Issues fees assessment and instruct client to proceed to Operations Section for issuance of Port Charges Computation Sheet (PCCS)

5 minutes Mariel P. Baladad - Permit Fee:P300.00Annual Reg. Fee:P1,500.00Add: 12% VAT


5 Proceeds to Operations Sections for Issuance of PCCS

Issues PCCS and Instructs client to proceed to Cashier’s Office to pay fees

5 minutes Lolita S. Santa - -

6 Proceeds to Cashier’s Office to pay fees

Issues Official Receipt and instructs client to return to BDMO

5 minutes Roberto C. Amper - -

7 Returns to BDMO Copies details of Official Receipt and advices client to wait for advice as to when contract will be ready for pick-up


8 Prepares/encodes/prints PTO proforma


9 Informs/advices client to receive, sign and return the PTO proforma


10 Receives/signs and returns PTO proforma to BDMO

Receives PTO proforma and forwards same to PSD Manager for signature of recommending approval


11 Forward PTO proforma to Port Manager for signature of approval


12 Retrieves signed PTO proforma from Port Manager

5 minutes Mariel P. Baladad Free -

13 Receives approved Permit to Operate (PTO)

Gives Client’s copy of approved PTO to client

1 minute Mariel P. Baladad PTO Contract

LIST OF THE OFFICE OF THE PORT MANAGERFRONTLINE SERVICES

-Receiving of Letters/Communications and other Documents-Receiving of Incoming Communications-Receiving of Documents for Approval and Signature

1 SERVICE TITLE: Granting of New and Renewal of Existing Permit to Occupy (PTOc)

OFFICE ADDRESS: Philippine Ports Authority,



Telephone Numbers : (085) 342-5352, 342-6451

815-3449

Fax Number : (085) 815-4434


SERVICE DESCRIPTION: Receiving of Letters-Request for the approval of the Port Manager

WHO MUST AVAIL OF THE SERVICE: Agencies from other Government and Private Offices, PPA-PMO Nasipit Official and Staff

from the other Divisions/Sections

REQUIREMENTS: Letter / Communications/Documentations/Documents stamped “Received”

from Central File Unit (CFU)


FEES: None


ACTIVITY


1 Presents letter received by the Records Officer to the Executive Secretary

Executive Secretary reads the letter forwards to the Executive Assistant

2 minutes Gemma España -

2 Customer proceeds to the Executive Assistant

Executive Assistant reads the letter and ask the customer of their request

2 minutes Juanchoo I. Talili - -

3 Executive Assistant forwards letter to the Port Manager for approval


4 Customer awaits for the approval of their request

Executive Secretary get the PM’s comments/approval of the request and records to the logbook

5 minutes Gemma España - -

5 Customer receives the approved request

Presents the approved request to the customer

1 minute Gemma España - -

6 Documentation returned to the Records Officer/CFU

Gemma España - -


2 Receiving of Incoming CommunicationsSERVICE DESCRIPTION: Receiving of PPA Memoranda and other Internal Communications

WHO MUST AVAIL OF THE SERVICE: PPA Inter Offices, Divisions and Sections

REQUIREMENTS: Communications should be stamped “Received” from the Central File Unit (CFU)




1 Records Officer indorsed Communication

Executive Secretary receives and reads the communications

5 minutes Sheeryl B. Pedeglorio - -

2 Executive Secretary forwards the communications to the Executive Assistant


3 Executive Assistant reads letter and have it stamped “Received”

2 minutes Melinda T. Collado -

4 Communications forwarded to the Port Manager for comments and instructions

2 minutes Amorita C. Grana - -

5 Communications retrieved from the Port Manager


6 Port Manager’s comments/instructions recorded in the Logbook


7 Communications photocopied/routed to the respective RCs/Division/Sections


8 Original documents returned to the CFU


3 Receiving of Documents for Approval and SignatureSERVICE DESCRIPTION: Receiving of Documents for the approval of the Port Manager

WHO MUST AVAIL OF THE SERVICE: PPA PMO Nasipit Officials and Staff from the other Divisions/Sections

REQUIREMENTS: Documents for signature of the Port Manager should be duly signed by the Division’s/Section’s

Chief





1 Personnel forwards documents Documents are scanned/checked and initialled

2 minutes Juancho I. TaliliGemma B. España

- -

2 Documents are forward to the Port Manager for approval and signature


- -

3 Documents retrieved from the Port Manager after approval and signed


-

4 Documents are recorded in the logbook


5 Documents are forwarded/indorsed to the respective Division/Sections
