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  • Version 4.05

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    GL Wand Installation & User Guide

    www.excel4apps.com

    Excel4Apps (Pty) Ltd

    [email protected]

    All rights reserved.

    http://www.excel4apps.com/ mailto:[email protected]

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    Using GL Wand

    Toolbar

    The GL Wand toolbar gives you access to all the functionality of GL Wand.

    The Menu

    Functions can also be accessed from the GL Wand drop down menu.

    Shortcut keys

    Frequently used functions like calculate Range, calculate Sheet and calculate All can also be

    executed with ALT+CTL+R, ALT+CTL+S and ALT+CTL+A.

    Logging on

    - Not logged on, click to log on

    - Logged on, click to log on again

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    The first step in using GL Wand is to log on to the Oracle instance that you intend using.

    You can log on to the online Vision instance or you can log on to your own Oracle Applications instance.

    See also the Creating Connections section.

    There are two possible logon methods that GL Wand can use. The method is determined by

    a setting on the GL Wand Options form. The method can be “Oracle” or “Excel”. It is also

    possible to access your segment values descriptive flexfields by enabling the option during the logon.

    Oracle Logon Method

    The “Oracle” option is the new logon method which utilizes the Oracle web based screen to

    capture your user name and password. This method is also compliant with Oracle Single Sign

    On. When you click the sign on button you are presented with the screen below where you

    select which Oracle connection you wish to use.

    When you click the logon button the Oracle log on screen will appear. Enter your applications user name and password.

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    When you click Login on this web browser the window will close and you will be presented

    with a list of responsibilities that are linked to your user name. You will see one of the two

    windows displayed below. If your site is licensed to use the GL Wand Multiple Sets of Books

    feature, you will see the image on the right. Else the screen will appear like the image on the

    left. Trial users using an in-house trial key will by default have access to the Multiple Set of Books (MSOB) feature.

    Select the responsibility that you wish to use and click ok. If you are licensed to use the GL

    Wand MSOB feature you can select multiple responsibilities. Click an item to select it and click it again to unselect it.

    If you are licensed to use the MSOB feature you also have the option of logging on to all the

    available sets of books. This option must be enabled by setting the applicable profile option

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    at user level. With the profile option set to yes for a particular user, that user will have an

    extra item in the list of available responsibilities. This “All Sets of Books” option allows a user

    to log on to all the sets of books configured in the Oracle instance without needing to select

    multiple responsibilities.

    Please note that when logging on with the “All Sets of Books” option, no security rules are

    enforced. For this reason you must enable this option for those GL Wand users that are

    authorized to report across all the configured sets of books. By default this options is

    disabled for all users.

    If you log on to an Oracle Release 12 instance and the data access set linked to the chosen

    responsibility contains more than one ledger or ledger set you will be logged on to all the applicable ledgers.

    Excel Logon Method

    The “Excel” logon method is the same mechanism that was used in previous GL Wand

    versions. This method should not be used unless the “Oracle” method does not function

    correctly. Again there are two possible windows that you will be presented with depending in whether you are licensed to use the GL Wand Multiple Sets of Books feature.

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    Descriptive Flexfields

    If you wish to report on segment value descriptive flexfields, tick this option on the logon

    form. This will load the descriptive flexfield information. This option is by default un-ticked as loading this information unnecessarily would slow down the logon process.

    Proxy Authentication

    If you are connecting to an Oracle instance on the Internet and your organization uses a

    proxy server that requires authentication to access the Internet (in addition to the domain

    logon), GL Wand will prompt you for your proxy user name and password if required.

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    Enter the required user name and password and click OK. Then click the logon button again.

    License Key

    If you have not yet obtained a trial license key for the instance that you are logging on to,

    you will prompted with the option to request a key. Click “Yes” to open a web page where you can request a trial key or “No” to continue without requesting a key.

    Customers that have licensed GL Wand will use this exact same process to request the final non-expiring keys.

    Set of Books and Segment Selector

    - Set of Books and Segment selector

    Once you have logged on, the set of books and segment list dropdowns will be populated.

    Set of Books

    The set of books drop down list can be used to select the set of books that you wish to work

    with. If you log on to a single set of books this dropdown list will contain a single value only.

    However, if you are licensed to use the GL Wand Multiple Sets of Books feature or are in trial, then this list will contain multiple values in the following situations:

    If you selected multiple responsibilities during the logon process all the sets of books

    linked to those responsibilities will be listed.

    If you selected the special “All Sets of Books” option all the sets of books configured

    in the Oracle instance will be listed.

    If you log on to an Oracle Release 12 instance and the data access set linked to the

    chosen responsibility contains more than one ledger or ledger set, then each of these ledgers will be listed.

    The number in brackets () indicates the Set of Books identifier. This number can be used in

    various GL Wand formulas and other functionality in order to obtain information from a specific Set of Books.

    Segments

    This dropdown list will be populated with a list of the segments that are available in the

    currently selected Set of Books. The number in brackets indicates the segment number. The

    segment list also includes the special value “Period” which is used for discovering the period

    names in your set of books.

    In the example shown the selected segment is “Company” and it is identified as segment 1. Certain dynamic functions require the segment number as an input parameter.

    Discovering

    The discover tools allow you to extract segment information from the Oracle Applications

    database and populate Excel cells with this information. You can use the discover tools to

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    extract segment values, segment properties, periods or child ranges or the full segment

    hierarchy. For segment values you can use the discover level to choose whether to retrieve child values, parent values or both.

    Discover Segment Values

    - Discover Down

    - Discover Down All

    - Discover Up

    1. Select a cell and enter a valid starting segment value e.g. “1000” into the cell.

    2. Choose the relevant segment from the segment list e.g. “Account”.

    3. Now click the “Discover Down” button.

    GL Wand finds the next valid account segment value after account “1000” and enters this value in the cell below the one that you started in.

    In the same way you can click the up arrow and the previous segment value will be entered

    in the cell above the one that you started in.

    - Discover Left

    - Discover Right

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    - Discover Right All

    The left and right arrows work in a similar manner, retrieving the next and previous segment

    values but they populate the cells to the left and right of the cell that you start in. When

    discovering segment values you will notice that some of the values are entered with a bold

    font. This is because these have been identified as parent values.

    You do not need to discover segment values one at a time.

    You can enter a starting segment value, choose the segment from the segment list

    and then highlight a range of cells.

    When you click one of the discover buttons now, GL Wand fills the selected range

    with the next or previous segment values depending on which arrow you click on.

    The Discover Down All and Discover Right All buttons can be used to retrieve all the segment values in one operation.

    Discover Period Names

    You can discover period names in much the same way that you can discover segment

    values.

    1. Select a cell and enter a valid starting period name e.g. Jan-03 into the cell.

    NB – make sure that you enter this starting period name as text by first formatting the Excel

    cell as text or entering the period name pref

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