Venturing Crew 2001 - 2010 Philmont Application Info Crew 2001 has a Philmont expedition reservation in 2010. ... From the 2002 Philmont UnFrom the 2002 Philmont Unit Planning Guide:

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  • 2010 Philmont Application Information2010 Philmont Application Information2010 Philmont Application Information2010 Philmont Application Information

    This information can also be found on the Troop/Crew website at www.trooponeakron.org www.trooponeakron.org www.trooponeakron.org www.trooponeakron.org ----> RESOURCES > RESOURCES > RESOURCES > RESOURCES ----> FORMS> FORMS> FORMS> FORMS.

    Please familiarize yourself with this information. By By By By

    ssssigning the Philmont application, youigning the Philmont application, youigning the Philmont application, youigning the Philmont application, you are agreeing to are agreeing to are agreeing to are agreeing to

    mmmmeet specific requirements in order to attend.eet specific requirements in order to attend.eet specific requirements in order to attend.eet specific requirements in order to attend.

    Venturing Crew 2001 has a Philmont expedition reservation in 2010. This expedition will

    include 12 days backpacking through the Sangre de Cristo Mountains in New Mexico with many

    exciting activities along the way. This is considered by many to be the ultimate Scouting

    activity, and is one which a Crew may only apply for every other year. We have a limited

    number of positions available on our expedition, and will utilize a selection process to

    allocate the expedition slots to those who express interest on the application form. A decision

    about allocating our expedition slots will be made within two weeks after the application

    deadline, which is January 27, 2009.

    Expedition dates are July 30 Expedition dates are July 30 Expedition dates are July 30 Expedition dates are July 30 August 11, 2010. August 11, 2010. August 11, 2010. August 11, 2010. {Exact travel dates yet to be determined (probably July 26-August 13).

    Participant requirements:Participant requirements:Participant requirements:Participant requirements:

    Venturers:Venturers:Venturers:Venturers:

    Venturers MUST BE 14 and registered with Crew 2001 prior to 07/01/2010.

    Venturers cannot be 21 years of age before Day 1 of their Philmont trek.

    Venturers CAN turn 21 years of age while on their trek.

    Venturers MUST attend FOUR FOUR FOUR FOUR of the five required shakedown

    campout/activities in order to participate in the Philmont Expedition.

    Adult Advisors:Adult Advisors:Adult Advisors:Adult Advisors:

    Adult advisors MUST be a registered member of Venturing Crew 2001.

    Adult advisors MUST obtain Youth Protection Training (YPT) in 2010in 2010in 2010in 2010 before the

    trek.

    Adult advisors MUST attend FOUR FOUR FOUR FOUR of the five required shakedown

    campout/activities in order to participate in the Philmont Expedition.

    PhilmoPhilmoPhilmoPhilmont Costs and Payment Schedules:nt Costs and Payment Schedules:nt Costs and Payment Schedules:nt Costs and Payment Schedules:

    Estimated cost of the expedition will be $1,300 to $1,500, with the actual cost to be

    determined based upon anticipated travel costs.

    The fee will include 12 days at Philmont, meals, pre- and post-Philmont activities and

    lodging, two expedition t-shirts, and any necessary crew gear.

    Up to five required pre-Philmont preparatory campouts will be scheduled in 2009 and

    2010 at an additional cost of approximately $30 to $40 per trip.

    Personal gear and spending money will be an individual responsibility.

    A deposit of $100 will be required within two (2) weeks of being notified that you have

    been allocated a slot on the expedition. A payment schedule will be published later

    for the remaining balance.

    Should your plans change, refunds may be available after another person takes your

    place on the expedition.

  • Medical/Weight Requirements:Medical/Weight Requirements:Medical/Weight Requirements:Medical/Weight Requirements:

    Every participant is required to have a medical evaluation within the first quarter of

    2010. The Philmont Health and Medical Record form MUST be uThe Philmont Health and Medical Record form MUST be uThe Philmont Health and Medical Record form MUST be uThe Philmont Health and Medical Record form MUST be used. sed. sed. sed. We will receive

    these in January 2010, so dont plan your physical exam until after the forms are

    received. Physical examinations are to be turned in to Mr. Cole no later than May Physical examinations are to be turned in to Mr. Cole no later than May Physical examinations are to be turned in to Mr. Cole no later than May Physical examinations are to be turned in to Mr. Cole no later than May

    15, 2015, 2015, 2015, 2010101010....

    Every participant needs to make two clearly legible, full front and back photo copies

    (on one page) of his/her individual insurance card. These copies are required for

    medical check-in at Philmont. DO NOT STAPLE THEM TO THE PHILMONT HEALTH AND DO NOT STAPLE THEM TO THE PHILMONT HEALTH AND DO NOT STAPLE THEM TO THE PHILMONT HEALTH AND DO NOT STAPLE THEM TO THE PHILMONT HEALTH AND

    MEDICAL RECORD FORM. Insurance card photocopies are to be turned in to MrMEDICAL RECORD FORM. Insurance card photocopies are to be turned in to MrMEDICAL RECORD FORM. Insurance card photocopies are to be turned in to MrMEDICAL RECORD FORM. Insurance card photocopies are to be turned in to Mr. Cole . Cole . Cole . Cole

    no later than May 15, 2010.no later than May 15, 2010.no later than May 15, 2010.no later than May 15, 2010.

    Each participant is required to have a tetanus shot or booster within the previous ten

    (10) years prior to the start of the Philmont Trek July 30, 2010.

    Philmont Weight Requirements:Philmont Weight Requirements:Philmont Weight Requirements:Philmont Weight Requirements:

    HEIGHTHEIGHTHEIGHTHEIGHT RECOMMENDED RECOMMENDED RECOMMENDED RECOMMENDED

    WEIGHT (lbs.)WEIGHT (lbs.)WEIGHT (lbs.)WEIGHT (lbs.)

    MAXMAXMAXMAXIMUM IMUM IMUM IMUM

    ACCEPTANCEACCEPTANCEACCEPTANCEACCEPTANCE

    HEIGHTHEIGHTHEIGHTHEIGHT RECOMMENDED RECOMMENDED RECOMMENDED RECOMMENDED

    WEIGHT (lbs.)WEIGHT (lbs.)WEIGHT (lbs.)WEIGHT (lbs.)

    MAXIMUM MAXIMUM MAXIMUM MAXIMUM

    ACCEPTANCEACCEPTANCEACCEPTANCEACCEPTANCE

    5 0 97 138 166 5 10 132 188 226

    5 1 101 143 172 5 11 136 194 233

    5 2 104 148 178 6 0 140 199 239

    5 3 107 152 183 6 1 144 205 246

    5 4 111 157 189 6 2 148 210 252

    5 5 114 162 195 6 3 152 216 260

    5 6 118 167 201 6 4 156 222 267

    5 7 121 172 207 6 5 160 228 274

    5 8 125 178 214 6 6 164 234 281

    5 9 129 185 220 6 7 & over 170 240 295

    From the 2002 Philmont UnFrom the 2002 Philmont UnFrom the 2002 Philmont UnFrom the 2002 Philmont Unit Planning Guide:it Planning Guide:it Planning Guide:it Planning Guide:

    Participants 21 years and older who exceed the maximum acceptable weight limit

    for their height at the Philmont medical recheck, will notwill notwill notwill not be permitted to backpack

    or hike at Philmont. For example, a person 5 10 cannot weigh more than 226 lbs. The The The The

    Philmont physicians will use their best professional Philmont physicians will use their best professional Philmont physicians will use their best professional Philmont physicians will use their best professional judgmentjudgmentjudgmentjudgment in determining in determining in determining in determining

    participation in a Philmont trek by individuals under 21 years of age who exceed participation in a Philmont trek by individuals under 21 years of age who exceed participation in a Philmont trek by individuals under 21 years of age who exceed participation in a Philmont trek by individuals under 21 years of age who exceed

    the maximum acceptable weight for height. Participants under 21 years of age the maximum acceptable weight for height. Participants under 21 years of age the maximum acceptable weight for height. Participants under 21 years of age the maximum acceptable weight for height. Participants under 21 years of age

    are stroare stroare stroare strongly encouraged to meet the weight ngly encouraged to meet the weight ngly encouraged to meet the weight ngly encouraged to meet the weight limit for their height, and exceptions limit for their height, and exceptions limit for their height, and exceptions limit for their height, and exceptions

    are not made automatically and the maximum allowable exception is 20 lbs. are not made automatically and the maximum allowable exception is 20 lbs. are not made automatically and the maximum allowable exception is 20 lbs. are not made automatically and the maximum allowable exception is 20 lbs.

    Discussion in advance with Philmont regarding any exception to the weight limit Discussion in advance with Philmont regarding any exception to the weight limit Discussion in advance with Philmont regarding any exception to the weight limit Discussion in advance with Philmont regarding any exception to the weight limit

    for persons under 21 years ofor persons under 21 years ofor persons under 21 years ofor persons under 21 years of age is required.f age is required.f age is required.f age is required.

    From the 2003 Philmont Health form:From the 2003 Philmont Health form:From the 2003 Philmont Health form:From the 2003 Philmont Health form:

    During the summer of 2002, 28 participants (21 Advisors and 7 youth) were not allowed

    on the trail because they did not meet the height/weight requirements. THESE

    PARTICIPANTS WERE SENT HOME AT THEIR OWN EXPENSE!

    Planning & Important Dates:Planning & Important Dates:Planning & Important Dates:Planning & Important Dates:

    January 27, 2009 application deadline

    February 10, 2009 Announce expedition participants

    February 24, 2009 - $100 deposit due from expedition participants

    March 10, 2009 Announce payment schedule for expedition fees

    May 15-17, 2009 First pre-Philmont backpacking trip.

    September 2009 Announce remaining pre-Philmont backpacking trips.

    REV. 12/19/2008 - jbc

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