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Utility Relocation Electronic Document Management System
(UREDMS)Name of the Conference
City, StateDate
Utility Relocation Electronic Document Management
System
Utility Relocation Electronic Document Management
System
HW-09-23 Survey: GCEDMS/UREDMSFall 2009
Utility Relocation Electronic Document Management
System
The Electronic Filing Cabinet• Captures, Stores and Indexes
Paper Documents
• Interacts with Utility Relocation Data
• Work Items and Queues Promote Timely Task Completion
• Project Management Tool
What Does UREDMS Encompass?Web-based Project Planning and Construction Facilitator
• Internal DOT Utility-Related Communications• Preconstruction Office• Utilities Office• Right of Way Office• Maintenance Office• Traffic Operation
• External Communications• Municipalities• Utility Companies
Utility Relocation Electronic Document Management
System
Preconstruction Benefits• Expedited Project Delivery
• Quicker Document Submissions and Revisions
• Faster Review Completion Time
• Time and Cost Savings• Reduces Permitting Conflicts of New Utility
Facilities on Proposed Projects
• Reduced Unplanned Relocations and Encounters with Unknown Utilities
• Streamlined/Standardizes Processes• More Efficient Utility Section Office Operation
Utility Relocation Electronic Document Management
System
Utilities Benefits
• Expedited Document Communication Process• Time Savings
• Standardization Statewide Processes/Procedures• Dollars• Manpower
• Reduced Potential for Legal Challenges
Utility Relocation Electronic Document Management
System
Future Benefits• Improved Project Tracking
Capability
• Improved Inventory/Storage Document Retention which Enables Informed Decision Making
• Improved Asset Management
• Promotes Paperless Processes and “Greener” Agencies
Utility Relocation Electronic Document Management
System
Larry DittyChief Utility Relocation AdministratorPennsylvania [email protected]
Michael BoldenAssistant State Utilities EngineerGeorgia [email protected]
Mollie ZaunerAssistant Utilities EngineerMinnesota [email protected]
Nick LefkeUtility CoordinatorMichigan [email protected]
The Lead States TeamJoAnn KurtsUtility Relocation Engineer Louisiana [email protected]
Chuck Schmidt, P.E.Chief of Design ServicesNew Hampshire [email protected]
Jesse Cooper, R.P.L.S.Mapping, Survey and Utility Section Director Texas [email protected]
Eric FeltyActing Section Chief of System Project Development Pennsylvania [email protected]
Utility Relocation Electronic Document Management
System
Note: The next 20 slides are examples of the Lead States processes. It is suggested to select 3 to 5 of these examples to
discuss during your presentation and remove the rest.
Utility Relocation Electronic Document Management
System
PENNDOT Next 6 Slides
Utility Relocation Electronic Document Management
System
Utility Relocation Electronic Document Management
System
PENNDOT ELECTRONIC DOCUMENT MANAGEMENT SYSTEM (EDMS)
EDMS Functions as a Virtual Filing Cabinet
UREDMS is part of EDMS used for Utility Relocations
UREDMS Internal is Intranet Based
UREDMS External is Internet Based
PENNDOT’S INTERNAL UREDMS WORK MANAGER SCREEN
PENNDOT’S UREDMS EXTERNAL (WEB BASED) HOMEPAGE
EXTERNAL UREDMS CURRENT PROJECT WORK SCREEN
Simple On-Screen Tutorial
Utility Relocation Electronic Document Management
System
GADOT Next 3 Slides
Utility Relocation Electronic Document Management
System
Combines Existing Data
Utility Relocation Electronic Document Management
System
Promotes Uploads and Standardization
Utility Relocation Electronic Document Management
System
Easier Search and Information Retrieval
Utility Relocation Electronic Document Management
System
LADOT Next 3 Slides
Utility Relocation Electronic Document Management
System
Summary of all utilities located in the DOTD right-of-way on the selected project
Invoice information for payment voucher to reimburse DOTD liability in utility relocation
Status of key dates for the selected utility operator
MDOT Next 4 Slides
Utility Relocation Electronic Document Management
System
Success To-Date
Utility Relocation Electronic Document Management
System
• Reliable Information Provided to DOT and Utilities thus Creating a More Accurate & Efficient Project Certification
• Advanced/Integrated Cost Process
• Systematic Process Standardizes Utility Permitting and Coordination
• Improved Customer Service (Internal and External)
Looking Forward
Utility Relocation Electronic Document Management
System
Coordination – Cooperation – Communication
• Timely, Efficient Relocations
• Projects, Efficiently Designed
• Cost Efficient
Questions and Comments?
Utility Relocation Electronic Document Management
System
Utility Relocation Electronic Document Management System (UREDMS)
Larry DittyChief Utility Relocation AdministratorPennsylvania [email protected]
Michael BoldenAssistant State Utilities EngineerGeorgia [email protected]
Mollie ZaunerAssistant Utilities EngineerMinnesota [email protected]
Nick LefkeUtility CoordinatorMichigan [email protected]
The Lead States TeamJoAnn KurtsUtility Relocation Engineer Louisiana [email protected]
Chuck Schmidt, P.E.Chief of Design ServicesNew Hampshire [email protected]
Jesse Cooper, R.P.L.S.Mapping, Survey and Utility Section Director Texas [email protected]
Eric FeltyActing Section Chief of System Project Development Pennsylvania [email protected]
Utility Relocation Electronic Document Management
System
