Using to Collaborate and to

Facilitate Collaboration Amongst

Your Students

Shmuel Fink

Touro College

Objectives

Learn how instructors can use Google Docs

Creating an account

Creating a document

Renaming and deleting a document

Publishing and sharing a document

Collaborating with others

History of revisions

Presentations

Spreadsheets and forms

Uploading and downloading files

Why use Google Docs?

No software needed

Files can be accessed from any computer with an Internet connection

Documents can be published on the Web (hosted by Google)

Collaborate effortlessly with colleagues in real-time

Collect data with sophisticated forms

Keep a log of revisions and revert back to them, if necessary

How can instructors use Google Docs?

Work on documents from different locations without having to email files

Collaborate in real-time with colleagues to develop curriculum, reports, departmental projects and exams, etc

Review student work and monitor progress

Provide comments in the document itself so that students receive immediate feedback

Build a portfolio of student work

Administer exams and collect data with forms

How can Google Docs help our students?

Collaborate on group projects

Publish their work for their classmates or larger communities

Peer review and critique each other’s work

Work together on newsletters and school newspapers

Review the evolution and understand “writing as a process”

Become more interested and excited about learning

To Create a Google Account

Click the "Sign In" link on the Google homepage

Click the "Create an account now" link

Complete the form

Click the "I accept. Create my account." button

Log in to your email account to open the email you will receive from Google

Verify your email address by clicking on the link in the email

To Create a Gmail Account

Click the "Gmail" link at the top of the Google homepage

Click the "Sign up for Gmail" link

Complete the form

Click the "I accept. Create my account." button

To Get to Google Docs

Either enter google.com/docs in your browser’s address bar

OR

From Google, select “Documents” from the “More” link on top

To Create a Document

Click the “New” button on the main Google Docs screen

Select “Document”

Enter the text of the document

Click the “Save” button

Close the window

To Rename a Document

Click the box to the left of the document (a check mark will appear in the box)

Click the “Rename” button on the dark blue bar across the top

Enter the new name and press Enter

To Delete a Document

Click the box to the left of the document (a check mark will appear in the box)

Click the “Delete” button on the dark blue bar across the top

Your document will be moved to the Trash

To Publish a Document

Click on the file name to open the document

Click the “Share” button on the top to the right

Select the “Publish as web page” option

Decide whether you would like your document automatically re-published when changes are made

Copy the URL

Post or distribute the URL

To Share a Document (Slide 1 of 2)

Click on the file name to open the document

Click the “Share” button on the top to the right

Select “Share with other”

Decide whether the audience can share “as collaborators” (changes can be made) or “as viewers” (changes cannot be made)

(Continued)

To Share a Document (Slide 2 of 2)

Enter email addresses of individuals whom you are inviting to view or collaborate on this document (separate multiple email addresses with a comma)

Click the “Invite collaborators” or “Invite viewers” button

Optionally, send the collaborators an email message

Collaborating with Others

To View the History of Revisions

Click on the file name to open the document

Click on the “Tools” menu

Select “Revision History”

Click on a revision to see what that version looked like

Enter check marks next to two versions and click the “Compare Checked” button to see the changes that were made

Click the “Back to editing” link to return to the current version

Presentations

Spreadsheets and Forms

Sample spreadsheet

Data collected through a form

Live form

Question types

To Create a Form

Click the “New” button

Select “Form”

Enter a title and subtitle

Enter questions and response types In the form template

Click the “Add question” button to add another question

Click the “Save” button when done

To View the Live Form

Click on the file name to open the spreadsheet

Click on the “Form” menu

Select “Go to live form”

Copy the URL from the browser’s address bar

Post or distribute the URL

To Upload Files

Click the “Upload” button

Click the “Browse” button

Select the file you would like to upload

Click the “Upload File” button

To Download Files

Click on the file name to open the document

Click on the “File” menu

Select “Download file as”

Select the desired format

Shmuel Fink

Touro College