ENTERING CHECKSUsing the

ChurchBook/DataBase

Entering Into The Database

1. Double click on the “Shortcut to

cbw5” icon located on you

desktop.

Entering Checks

1. Click on the "Accounts Payable, Check Writing and Check Entry" tab

2. Click on the "Manual Entry of Checks" tab

The Current Asset Setter Form will appear. You will also see a drop down menu. You will now select the account that you will be working with.

3. Click on the drop down menu4. Select "Main Checking Account"

5. Click on the "Set Selection" tab

The Check Entry (Manual) Form will appear. Look at the form number at the bottom left.

6. Click the arrow until the form is blank and the number sets to the next number.

When the form is is blank and set to the next number you will need to set the date.

7. Click on the "Set Calendar Date" tab

The Calendar Form will appear.

8. Select the correct month from the drop down menu.

9. Select the correct year from the drop down menu.

10. Select the correct day from the calendar. 11. Click on the door icon to close the form.

12. Click on the “Next Check #” tab

On the Suppr/Emp field:

13. Select the supplier from the drop down menu (or type the first few letters of the supplies name to be selected)

14. Tab down to the PayTo field

15. Type in the Suppliers name

16. Tab down to Remarks field 17. Type in description of

what was purchased

18. Tab to the NetAmount field 19. Type in the total amount of the

check

20. Tab to the "Expense Acct Charged" field 21. Select the drop down menu 22. Select the Expense Acct that will be

charged for the check written

23. Tab to the Amount Charged field

24. Type in the amount for the charge

25. Tab to the next field26. Select the drop down menu 27. Select the Expense Acct that will be

charged for the check

26. Type in the amount that was charged to the account

Make sure the Total Distribution field matches the NetAmount field. If the two fields match move on to the next step.

The 2 Amount Charged fields

should add up to the Total

Distributed equaling the Net Amount

27. Click on the Enter Check tab

An information box will appear notifying you that the “Check Number 2328 has been written to the

Check Table"

28. Click "OK"

*Note: The number written will change every time you make a new journal entry.

Please look at the "Work Status" field and see how it has changed from In Process to Check # 2328 was Written.   This shows that the debit you have entered has been entered into the system.

29.Click the arrow until the form is blank and the number sets to the next number.

CK # 2328 was Written

30. Click on the door icon to close the form.

The Main Switchboard will appear.

31. Click on the door icon to close the program.

A message will appear asking if you "would like to back up your database tables now?"

32. Click “Yes”

A message will appear that says "cbw5_be.mdb has been backed up in your 'cbw5\backup'

folder. Now please wait while Access closes."

33. Click "OK"

ENDYou have completed entering checks into the

ChurchBook/DataBase.