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Solicitation#SOL-615-13-000012

TheUSAID/KenyaAgileandHarmonizedAssistanceforDevolvedInstitutions(AHADI)ProjectPage1of159

RFPIssuanceDate: May16,2013Pre-ProposalRegistration May24,2013Questionsduedateandtime: May28,2013,08:00AM,LocalTime(Nairobi,Kenya)Pre-ProposalConference: May30,2013RFPAmendmentIssuanceDate: June8,2013RFPClosingdateandtime: July3,2013,05:00PM,LocalTime(Nairobi,Kenya)

SUBJECT:RequestforProposal(RFP)No.SOL-615-13-000012TheUSAID/KenyaAgileandHarmonizedAssistanceforDevolvedInstitutions(AHADI)Project)Project

DearPotentialOfferors:TheUnited States Government, represented by U.S.Agency for International Development (USAID), East Africa

RegionalMission,issolicitingproposalsfromqualifiedorganizationsfortheperformanceofservicesdetailedintheattachedRFPtosupportacontractthatwillbeadministeredbyUSAID’sKenyaDemocracy,RightsandGovernanceOfficeinNairobi,Kenya.Thisprocurementisbeingconductedthroughfullandopencompetition,forwhichtheproceduresfor“contractingbynegotiation,trade-offprocess”methodofprocurement,asdescribedinPart15 otheFederalAcquisitionRegulation(FAR),andAIDAR,willapply.ProposalswillbeacceptedfromKenyaandinternational,U.S.businessandU.S.smallbusiness,for-profitandnon-profit organizations, nongovernmental organizations (NGOs) including universities, research organizationsprofessionalassociations,andotherrelevantspecialinterestassociations.Faith-Basedandcommunityorganizationsare also eligible to participate. In support of USAID’s interest in expanding the number and sustainability odevelopmentpartners,USAIDencouragesproposalsfrompotentialnewlocalpartners.

Subjecttoavailabilityoffunds,USAIDcontemplatesawardofaCost-Plus-Fixed-Fee(CPFF)completiontypecontractThemaximumestimatedcostofthecontract(costsandfee)isUS$45-50millioncoveringaperformanceperiodof

fiveyears.Offerorsshouldnotnecessarilystrivetomeet themaximumamount.However,Offerorsmustproposecoststhattheybelieveareappropriate,realisticandreasonableforthework.Costproposalswillbeevaluatedaspart of the Best-Value procedure in determining contract award, including cost effectiveness of approaches toachievethedesiredresults.Aminimumof60%ofprojectfundingshallbeallocatedoverthefive-yearprogramforlocalorganizations(withevenhigherpercentagesencouraged).30%ofprojectfundingshallbeusedfortheGrantsunderContractsprogram.30%shallbeusedassubcontractsandpurchaseordersformanagementresponsibilitiesandtoimplementactivitiesas required. The Grants underContract portion ofthe funding shallconsistof aminimumof$15,000,000 (with

greateramountsencouraged,iffeasible). USAIDdiscouragestheuseofexclusiveagreementswithinternationaloregionalorganizationsasthislimitsUSAID’sabilitytoreceivethebestservices. ExclusivitycontractsorteamingagreementswithlocalorganizationsinKenyaare prohibitedgiventhelimitedpoolofpartnerorganizationsfittingthecriteriaforalocally-controlledorganization.Itistheresponsibilityoftherecipientofthissolicitationdocumenttoensurethatithasbeenreceivedinitsentiretyincludingsubsequentsolicitationamendments,ifany.USAIDbearsnoresponsibilityfordataerrorsresultingfromtransmissionorconversionprocesses.





Inaddition toregularlychecking theFederalBusinessOpportunity (FBO)websitefor importantnewinformationpotentialOfferorsareencouragedtoregistertoreceiveemailnotificationsbygoingtotheFBOpageforAgileandHarmonizedAssistance forDevolved Institutions(AHADI) projectin Kenya,clickonthe "WatchThisOpportunity"link,registeringforanaccounttologin,andfollowingtheinstructions.

Questions, comments and requests for clarifications must be sent to [email protected] and copy to

[email protected].

USAIDwillholdaPre-ProposalConferencetodiscusstheUSAID/KenyaAgileandHarmonizedAssistanceforDevolvedInstitutions(AHADI)Project)RFP.ThepurposeofthePre-ProposalConferenceistoensureanunderstandingoftheRFP’stechnicalobjectivesandtoreviewtheapplicationprocess.TheConferenceagendawillincludeashortpresentationoftheRFPandaquestion/answersessionbasedonparticipants’reviewoftheRFP.AllinterestedpotentialOfferorsarewelcometoattend,butitwillbelimitedto2representativesperOfferorandallattendeesmustregister.Registrationinstructions :IfyouareinterestedinattendingthePre-ProposalConferenceon May30,2013inNairobi,Kenya,pleasesendanemailtoCharlesSigner,ContractingOfficer,[email protected]

copytoJustineKibabu,AcquisitionandAssistanceSpecialist,at [email protected],2013.Includethenameofyourorganizationandthename(s)oftheperson(s)whowillattend.USAIDwillrespondwithanemailconfirmingregistration,detailsofthelocationofthemeeting,andaconfirmationofthedateand

time.Youmusthavearegistrationconfirmationinordertobeguaranteedentrance.ThankyouforyourinterestinworkingwithUSAID.Sincerely,

/s/SunilXavierSupervisoryContractingOfficer




SOL-615-13-000012

1. THIS CONTRACT IS A RATED ORDERRATING

PAGE OF PAGE

UNDER DPAS (15 CFR 700)

CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

SEALED BID (IFB) 05/15/2013 REQ-615-13-000089

NEGOTIATED (RFP)

ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

OTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

Sealed offers in original and ___________________ copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

until local time ___________ ___________ _ (Hour) (Date)

AUTION - LATE Submis sions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All Offers are subject to all terms and conditions contained in this solicitation.

A. NAME B. TELEPH ONE (NO COLL ECT CAL LS) C. E-MAIL ADDRE SS

AREA C ODE NUMBE R EXT.

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITA TION/CON TRACT F ORM I CONTRA CT CLA USES

B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C DESCRIPTION/SPECS./WORK STATEMENT J LIST OF ATTACHMENTS

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE

F DELIVERIES OR PERFORMANCE

G CONTRACT ADMINISTRATION DATA L INSTR., CONDS., AND NOTICES TO OFFERORS

H SPECIAL CONTRACT REQUIREMENTS M EVALUATION FACTORS FOR AWARD

KREPRESENTATIONS, CERTIFICATIONS AND OTHERSTATEMENTS OF OFFERORS

OTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptan ce Period.

. In compliance with the above, the undersigned agrees, if this offer is accepted within ________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date

for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the

schedule.

. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

(See Section I, Clause No. 52-232-8)

. ACKNOWLEDGEMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the

SOLICITATION for offerors and related documents

numbered and dated:

CODE FACILITY16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFERA. NAME AND

ADDRE SS

OF OFFEROR

(Type or print)

15B. TELEPHONE NUMBER 17. SIGNATURE 18. OFFER DATE

REA C ODE NUMBER EXT.15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH A DDRES S IN SCH EDULE

. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

SeeSectionG.9:AccountingandAppropriationData. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)10 U.S.C. 2304(a) ( ) 41 U.S.C. 253(c) ( )

. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY

TheController,RegionalFinancialManagementServicesUSAID/EastAfrica8900NairobiPlaceWashingtonD.C,20521-8900

CODE CODE

. NAME OF CONTRACTING OFFICER (Type or print)

unilXavier

27. UNITED STATES OF AMERICA 28. AWARD DAT

PORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

(Signature of Contracting Officer)

(REV. 9-97)

. FOR INFORMATION CALL:

11. TABLE OF CONTENTS

STANDARD FORM 33

SOLICITATION, OFFER AND AWARD

SOLICITATION

OFFER (Must be fully completed by Offeror)

AWARD (To be completed by Government)

3N/A 161

X

USAID/East AfricaRegional Acquisition and Assistance Office8900 Nairobi PlaceWashington D.C., 20521-8900

See Section L 1700 hours 05-XX-2013

Sunil Xavier +254-20-862-2297 [email protected]

See Attached Table of Contents

X X

X

X X

X

X

X X

X X

X X

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[THISPAGEISINTENTIONALLYLEFTBLANK]




TABLEOFCONTENTSCOVERLETTER..........................................................................................................................................................................1PARTI–THESCHEDULE............................................................................................................................................................3SECTIONA–SF33–SOLICITATION,OFFERANDAWARDFORM.....................................................................................................3SECTIONB–SUPPLIESORSERVICESANDPRICE/COSTS....................................................................................................................8B.1 PURPOSE.......... .......... .......... ......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......8B.2 CONTRACTTYPE....................................................................................................................................................................8

B.3 ESTIMATEDCOST,FIXEDFEEANDOBLIGATEDAMOUNT.....................................................................................................8B.4 CONTRACTLINEITEMS..........................................................................................................................................................8B.5 CONTRACTBUDGETANDCEILINGS.......................................................................................................................................9B.6 COSTREIMBURSABLE............................................................................................................................................................9B.7 INDIRECTCOST......................................................................................................................................................................9B.8 CEILINGONINDIRECTCOSTRATESANDFINALREIMBURSEMENTFORINDIRECTCOSTS......... .......... .......... .......... .......... ..10B.9 SUBCONTRACTORS..............................................................................................................................................................10SECTIONC–DESCRIPTION/SPECIFICATIONS/STATEMENTOFWORK..............................................................................................12C.1 PURPOSEANDSCOPE.........................................................................................................................................................12C.2 PROJECTCONTEXT/BACKGROUND......................................................................................................................................13C.3 PROJECTMANAGEMENTAPPROACH..................................................................................................................................16C.3.1 USAID/KENYA’SINVOLVEMENTINDECISION-MAKING.......................................................................................................16C.3.2 AGILE,ADAPTIVEPROGRAMMING......................................................................................................................................16

C.3.3 USAIDFORWARDANDLOCALCAPACITY.............................................................................................................................17C.3.4 GEOGRAPHICFOCUS...........................................................................................................................................................18C.4 PROGRAMMATICLINKAGES................................................................................................................................................19C.4.1. CROSS-SECTORFUNDING....................................................................................................................................................19C.4.2 LINKAGESTOOTHERUSAID/KENYAPROJECTS...................................................................................................................20C.4.3 LINKAGESTOOTHERUSAID/KENYADRGPROJECTS...........................................................................................................22C.4.4 LINKAGESTOTHEWORKOFOTHERDONORS......... .......... .......... .......... .......... .......... .......... .......... .......... ......... .......... .........23C.5 TECHNICALAPPROACH........................................................................................................................................................25C.5.1 OBJECTIVE#1:TARGETEDCOUNTIESPROVIDEHIGHERQUALITYSERVICESTHROUGHIMPROVEDGOVERNANCE..........25C.5.2 OBJECTIVE#2:IMPROVEDREPRESENTATIONOFCITIZENINTERESTSANDOVERSIGHTOFTARGETEDCOUNTY

GOVERNMENTPERFORMANCE...........................................................................................................................................35C.5.3 OBJECTIVE#3:FUNCTIONALITYANDEFFECTIVENESSOFTHEDEVOLVEDSYSTEMINCREASEDTHROUGHIMPROVED

INTRA-GOVERNMENTENGAGEMENTANDCOOPERATION................................................................................................40C.5.4 PROGRAMMODIFIER/RAPIDRESPONSEMECHANISM(USD$5,000,000)..........................................................................44C.6 RISKS/ASSUMPTIONS/CONSTRAINTS..................................................................................................................................44C.7 MONITORING,EVALUATION,REPORTING,LEARNINGANDADAPTING..............................................................................45C.7.1 IMPACTEVALUATION..........................................................................................................................................................46C.8 GRANTSUNDERCONTRACT................................................................................................................................................48SECTIOND–PACKAGINGANDMARKING........................................................................................................................................49D.1 AIDAR752.7009MARKING(JAN1993)...............................................................................................................................49D.2 BRANDINGPOLICYANDSTRATEGY.....................................................................................................................................49D.3 APPROVALOFCONTRACTORBRANDINGIMPLEMENTATIONANDMARKINGPLAN......... .......... .......... .......... .......... .......... 50SECTIONE–INSPECTIONANDACCEPTANCE...................................................................................................................................51E.1 NOTICELISTINGCONTRACTCLAUSESINCORPORATEDBYREFERENCE..............................................................................51E.2 INSPECTIONANDACCEPTANCE...........................................................................................................................................51

E.3 MONITORINGANDEVALUATIONPLAN...............................................................................................................................51SECTIONF–DELIVERIESORPERFORMANCE....................................................................................................................................52F.1 NOTICELISTINGCONTRACTCLAUSESINCORPORATEDBYREFERENCE..............................................................................52F.2 PERIODOFPERFORMANCE.................................................................................................................................................52F.3 PLACEOFPERFORMANCE...................................................................................................................................................52F.3 PERFORMANCESTANDARDS...............................................................................................................................................52F.5 KEYPERSONNEL...................................................................................................................................................................53F.6 MANAGEMENTOFCONTRACT............................................................................................................................................55F.7 REPORTSANDOTHERDELIVERABLES..................................................................................................................................55




F.8 REPORTINGFORMAT...........................................................................................................................................................61F.9 LANGUAGEOFREPORTSANDOTHEROUTPUTS.................................................................................................................62F.10 EVALUATIONS......................................................................................................................................................................62F.11 QUARTERLYANDANNUALPERFORMANCEREPORTING.....................................................................................................62SECTIONG–CONTRACTADMINISTRATIONDATA...........................................................................................................................63G.1 ADMINISTRATIVECONTRACTINGOFFICE............................................................................................................................63G.2 CONTRACTINGOFFICERANDTECHNICALDIRECTIONANDDESIGNATIONOFRESPONSIBLEUSAIDOFFICIALS.................63

G.3 CONTRACTINGOFFICER’SREPRESENTATIVE.......................................................................................................................63G.4 TECHNICALDIRECTIONS/RELATIONSHIPWITHUSAID........................................................................................................63G.5 ACCEPTANCEANDAPPROVAL.............................................................................................................................................65G.6 PAYINGOFFICE....................................................................................................................................................................65G.7 CONTRACTORPAYMENTADDRESS......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .....65G.8 AIDAR752.7003DOCUMENTATIONFORPAYMENT(NOV1998)........................................................................................65G.9 ACCOUNTINGANDAPPROPRIATIONDATA.........................................................................................................................67G.10 CONTRACTOR’SPRIMARYPOINTOFCONTACT...................................................................................................................67SECTIONH–SPECIALCONTRACTREQUIREMENTS..........................................................................................................................68H.1 NOTICELISTINGCONTRACTCLAUSESINCORPORATEDBYREFERENCE..............................................................................68H.2 AIDAR752.225-70SOURCEANDNATIONALITYREQUIREMENTS(FEB2012)(CLASSDEVIATIONNO.OAA-DEV-12-01C)...68H.3 GOVERNMENTOFKENYALABORMARKETPOLICY.............................................................................................................69H.4 PERSONNELREQUIREMENTS.......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... ......... .......... ....69

H.5 AIDAR752.7007PERSONNELCOMPENSATION(JULY2007)...............................................................................................70H.6 ADDITIONALREQUIREMENTSFORPERSONNELCOMPENSATION......................................................................................70H.7 752.231-71SALARYSUPPLEMENTSFORHGEMPLOYEES(OCT1998)................................................................................72H.8 PERSONALIDENTITYVERIFICATIONOFCONTRACTORPERSONNEL(JULY2007)................................................................72H.9 HOMELANDSECURITYPRESIDENTIALDIRECTIVE-12..........................................................................................................72H.10 AIDAR722.170EMPLOYMENTOFTHIRDCOUNTRYNATIONALS(TCN’S)ANDCOOPERATINGCOUNTRYNATIONALS

(CCN’S).................................................................................................................................................................................73H.11 AIDAR752.7004EMERGENCYLOCATORINFORMATION(JUL1997)...................................................................................74H.12. AIDAR752.7005SUBMISSIONREQUIREMENTSFORDEVELOPMENTEXPERIENCEDOCUMENTS(JAN2004)....................75H.13 INSURANCEANDSERVICES..................................................................................................................................................76H.14 AIDAR752.228-70MEDICALEVACUATION(MEDEVAC)SERVICES(JULY2007)..................................................................77H.15 AUTHORIZEDGEOGRAPHICCODE.......................................................................................................................................78

H.16 LANGUAGEREQUIREMENTS......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .....78H.17 CONTRACTOR’SSTAFFSUPPORTANDADMINISTRATIVEANDLOGISTICALARRANGEMENTS............................................78H.18 AUTHORIZEDWORKDAY/WEEK..........................................................................................................................................78H.19 AIDAR752.7025APPROVALS(APR1984)............................................................................................................................78H.20 AIDAR752.7032INTERNATIONALTRAVELAPPROVALANDNOTIFICATIONREQUIREMENTS(JAN1990)..........................79H.21 BUSINESSCLASSTRAVEL.....................................................................................................................................................79H.22 CONTRACTOR’SUSEOFPROJECTVEHICLESANDLIABILITYINSURANCEREQUIREMENTSFORPRIVATELYOWNED

VEHICLES.......... .......... .......... ......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .....79H.23 GOVERNMENTFURNISHEDFACILITIESORPROPERTY.........................................................................................................79H.24 AIDAR752.245-71TITLETOANDCAREOFPROPERTY(APR1984).....................................................................................80H.25 APPROVALSFORNONEXPENDABLEPROPERTYPURCHASES...............................................................................................80H.26 FOREIGNGOVERNMENTDELEGATIONSTOINTERNATIONALCONFERENCES(JAN2002)..................................................80H.27 VALUEADDEDTAX(VAT)ANDCUSTOMDUTIES.................................................................................................................81

H.28 REPORTINGONFOREIGNTAXES(JULY2007)......................................................................................................................81H.29 CONFLICTSOFINTEREST......................................................................................................................................................82H.30 AIDAR752.7034ACKNOWLEDGMENTANDDISCLAIMER(DEC1991).................................................................................83H.31 EXECUTIVEORDERONTERRORISMFINANCING..................................................................................................................83H.32 SECURITYCONDITIONS........................................................................................................................................................84H.33 SECURITYREPORTING......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .....84H.34 LIFESUPPORTANDSECURITYSERVICES..............................................................................................................................84H.35 USAIDDISABILITYPOLICY-ACQUISITION(DECEMBER2004) ..............................................................................................84H.36 AIDAR752.7101VOLUNTARYPOPULATIONPLANNINGACTIVITIES(JUNE2008)...............................................................85




H.37 ORGANIZATIONALCONFLICTOFINTEREST.........................................................................................................................85H.38 ENVIRONMENTALCOMPLIANCE.........................................................................................................................................85H.39 NONDISCRIMINATION(JUN2012).......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .....86H.40 DISCLOSUREOFINFORMATION...........................................................................................................................................86H.41 REQUESTSFORCONSENTTOSUBCONTRACT......................................................................................................................87H.42 AIDAR752.227-14RIGHTSINDATA–GENERAL(OCT2007)...............................................................................................87H.43 TRANSITIONOFKNOWLEDGE,SKILLSANDABILITIES.........................................................................................................87

H.44 USAIDIMPLEMENTATIONOFSECTION508OFTHEREHABILITATIONACTOF1973ANDFEDERALACQUISITIONCIRCULAR(FAC)97-27"ELECTRONICANDINFORMATIONTECHNOLOGYACCESSIBILITY.......... .......... .......... ......... ........... .......... ........88H.45 NONEXPENDABLEPROPERTYPURCHASESANDINFORMATIONTECHNOLOGYRESOURCES.............................................88H.46 SUBCONTRACTINGPLANANDTHESF294–SUBCONTRACTINGREPORTFORINDIVIDUALCONTRACTSANDSF295–

SUMMARYCONTRACTINGREPORT.....................................................................................................................................89H.47 PUBLICATIONSANDMEDIARELEASES(JAN2004)..............................................................................................................89H.48 PROHIBITIONOFASSISTANCETODRUGTRAFFICKERS.......................................................................................................90H.49 PROHIBITIONONTHEUSEOFFEDERALFUNDSTOPROMOTE,SUPPORT,ORADVOCATETHELEGALIZATIONORPRACTIC

OFPROSTITUTION–TIPACQUISITION(MAY2007)............................................................................................................90H.50 GENDERCONSIDERATION...................................................................................................................................................91H.51 STANDARDSOFCONDUCT--IMPROPERBUSINESSPRACTICES..........................................................................................91H.52 SUBMISSIONOFTRANSPORTATIONDOCUMENTSFORAUDIT(FEB2006).........................................................................91H.53 752.219-70USAIDMENTOR-PROTÉGÉPROGRAM(JUL2007)...........................................................................................92

H.54 PRESSRELATIONS................................................................................................................................................................92PARTII-CONTRACTCLAUSES...........................................................................................................................................................93SECTIONI–CONTRACTCLAUSES.....................................................................................................................................................93I.1 NOTICELISTINGCONTRACTCLAUSESINCORPORATEDBYREFERENCE..............................................................................93I.2 52.252-2CLAUSESINCORPORATEDBYREFERENCE(FEB1998)..........................................................................................95I.3 52.227-23RIGHTSTOPROPOSALDATA(TECHNICAL)(JUN1987)......................................................................................96I.4 52.204-1APPROVALOFCONTRACT(DEC1989)......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .....96I.5 52.203-13CONTRACTORCODEOFBUSINESSETHICSANDCONDUCT(APR2010).............................................................96I.6 52.209-9UPDATESOFPUBLICLYAVAILABLEINFORMATIONREGARDINGRESPONSIBILITYMATTERS(FEB2012)......... ....99I.7 52.232-99PROVIDINGACCELARATEDPAYMENTTOSMALLBUSINESS-SUBCONTRACTORS(DEVIATION)(AUG2012).100I.8 52.232-22LIMITATIONOFFUNDS.....................................................................................................................................100PARTIII–LISTOFDOCUMENTS,EXHIBITS,ANDOTHERATTACHMENTS.......................................................................................103

SECTIONJ–LISTOFDOCUMENTSEXHIBITSANDOTHERATTACHMENTS.....................................................................................103PARTIII–REPRESENTATIONSANDINSTRUCTIONS........................................................................................................................104SECTIONK–REPRESENTATIONS,CERTIFICATIONSANDOTHERSTATEMENTSOFOFFERORSORRESPONDENTS........................104SECTIONL–INSTRUCTIONS,CONDITIONS,ANDNOTICESTOOFFERORS......................................................................................109L.1 NOTICELISTINGSOLICITATIONPROVISIONSINCORPORATEDBYREFERENCE..................................................................109L.2 52.215-1INSTRUCTIONSTOOFFERORS-COMPETITIVEACQUISITION(JAN2004)............................................................109L.3 52.233-2SERVICEOFPROTEST(SEP2006)........................................................................................................................113L.4 GOVERNMENTOBLIGATION..............................................................................................................................................113L.5 INSTRUCTIONSTOOFFERORS...........................................................................................................................................113L.6 INSTRUCTIONSFORTHEPREPARATIONOFTHETECHNICALPROPOSAL..........................................................................115L.7 COSTPROPOSALS..............................................................................................................................................................120L.9 OFFERVALIDITY.................................................................................................................................................................124L.10 INSTRUCTIONSFORTHEPREPARATIONOFBRANDINGIMPLEMENTATIONANDMARKINGPLANS.................................124

SECTIONM–EVALUATIONFACTORSFORAWARD........................................................................................................................127M.1 GENERALINFORMATION...................................................................................................................................................127M.2 EVALUATIONFACTORS......................................................................................................................................................127M.3 TECHNICALPROPOSALEVALUATIONCRITERIA.................................................................................................................128M.4 COSTPROPOSALEVALUATION..........................................................................................................................................130M.5 SOURCESELECTION...........................................................................................................................................................130M.6 DETERMINATIONOFTHECOMPETITIVERANGE...............................................................................................................131M.7 AWARD..............................................................................................................................................................................131ATTACHMENTS...............................................................................................................................................................................132





PARTI–THESCHEDULE

SECTIONB–SUPPLIESORSERVICESANDPRICE/COSTS

B.1 PURPOSE

TheproposedAHADI(AgileandHarmonizedAssistanceforDevolvedInstitutions)projectwillhelpmakeitpossibleforKenya’sdevolutionprocesstoupholditspromise,insteadoffurtherinflaminglongstandingissueswithinthe

country.AHADI,whichmeans“promise”inKiswahili,willstrengthenthegovernancesystemsofCounties–makingthemmorecompetent,transparent,accountableandinclusiveintheirgovernanceandservicedelivery.Itwillalsobuild the capacity of civil society to more effectively represent citizen interests and aspirations to Countygovernments.Finally,theprojectwillsupportthedevelopmentofinstitutionsandstructuresthatwillhelpCountiescooperateandadvancetheirinterestswiththeNationalgovernment.

B.2 CONTRACTTYPE

TheU.S.GovernmentcontemplatesawardofaCost-Plus-Fixed-Fee(CPFF)completiontypecontractresultingfromthissolicitation.TheStatementofWork(SOW)forthiscontractislaidoutinSectionCofthisdocument.Offerorsareexpectedtodesignandproposeaprogramthatwillmeettherequirementstherein.Theperiodofperformance

forthisCPFFcontractisfiveyears.

Fortheconsiderationsetforthbelow,theContractorshallachievetheperformanceobjectivesanddeliverablesoroutputsdescribedinSections,C,DandFandotherwisecomplywithallcontractrequirements.

B.3 ESTIMATEDCOST,FIXEDFEEANDOBLIGATEDAMOUNT

(a)TheTotalEstimatedCostforaperiodoffiveyearis$______________.TheFixedFee(ifany)is$____________.TheTotalEstimatedCostplusFixedFee(ifany)is$____________.(b)Withintheestimatedcostplusfixedfee(ifany)specifiedinparagraph(a)above,theamountcurrentlyobligatedand available for reimbursementofallowable costsincurred bythe Contractor(andpaymentof fee, if any) foperformance of the contract period hereunder is $_________________. The Contractor shall not exceed theaforesaidobligated amount unless authorized by theContractingOfficerpursuant to theclause of this contracentitled“LimitationofFunds”(FAR52.232-22).SeeSectionIofthiscontract.(c)Fundsobligatedhereunderareanticipatedtobesufficientthrough________________.(d).Becausetheclausesentitled"AllowableCostandPayment" (FAR52.216-7)and"FixedFee"(FAR52.216-8)areincorporatedinto thiscontract,thetermsandconditionsoftheseclausesapplyaftertotalpaymentsoffixedfeereacheighty-fivepercent(85%)ofthetotalfixedfee.

B.4 CONTRACTLINEITEMS

ContractLineItemNumbers(CLINs) Totals

CLIN0001 ProgramImplementation TBD

CLIN0002 ProgramModifier $5,000,000

CLIN0003 FixedFee TBD





CLIN0004 GrantsunderContract TBD

NOTES:ContractLineitemNumber“CLIN0001,CLIN0002,CLIN0003,andCLIN0004”aretheprimeContractor’sestimateddirectandindirectcostforprojectmanagementperformanceplusfees.GrantsunderContractCLIN0004willnotincludefees.PaymentfortheseCLINsshallbehandledonanactualcostreimbursement,plusfeespaymentbasis.The“CeilingPrice” isthetotalof allCLINsandrepresentsthetotalmaximumvalueof thecontract.This contrac

does not cover (and will not reimburse) host country taxes, customs liens and other fees pursuant to theUSAID/Kenyaagreement.

B.5 CONTRACTBUDGETANDCEILINGS

(a)ThecontractbudgetfoundintheSectionB.4contractlineitemsisbasedonthecontractor’soriginalproposaand/orfinalproposalrevision,whichwasacceptedbyUSAIDthroughawardofthiscontract.(b)WithoutthepriorwrittenapprovaloftheContractingOfficer,thecontractormaynotexceedthetotalestimatedcostsetforthinthebudgetortheobligatedamount.

B.6 COSTREIMBURSABLE TheU.S.dollarcostsallowableshallbelimitedtonecessaryreasonable,allowableandallocablecostsdeterminedinaccordancewithFAR31(ContractCostPrinciples),OMBA-21(CostPrinciplesforEducationalInstitutions),2CFR230(Cost Principles for Non-Profit Organizations), FAR 52.216-7 (Allowable Cost and Payment), Allowable Cost andPayment(DEC2002),FAR52.216-8(FixedFee),ifapplicable,andAIDAR752.7003(DocumentationforPayment),inordertobereimbursableunderthiscontract.

B.7 INDIRECTCOST

Thecontractclauseentitled“FAR52.216-7,AllowableCostandPayment(JUN2011)”,specifiesthattheindirectcos

rates shall be established for each of the contractor’s accounting periods that apply to this contract. Pendingestablishmentofrevisedprovisionalorfinalindirectcostrates,allowableindirectcostsshallbereimbursedonthebasisofthefollowingnegotiatedprovisionalorpredeterminedratesandtheappropriatebases:Description Rate Base Type PeriodTBD TBD 1/ 1/ 1/TBD TBD 2/ 2/ 2/1/BaseofApplication:TypeofRate:Period:Source:2/BaseofApplication:TypeofRate:Period:Source:

[Tobedetermined]

Note:TheContractorisallowedtorecoverapplicableindirectcosts(i.e.,overhead,G&A,etc.)onotherdirectcosts(ODCs),if itis partoftheContractor’susualaccountingprocedures, consistentwithFARPart31, andNegotiated





IndirectCostRateAgreement(NICRA).Indirectcostsshallnotbeallowedforlocalorganizations.Allcostsforlocalorganizationsshallbebudgetedandbilledasdirectcosts.

B.8 CEILINGONINDIRECTCOSTRATESANDFINALREIMBURSEMENTFORINDIRECTCOSTS

(a)Reimbursementforallowableindirectcostsshallbeatfinalnegotiatedratesbutnotinexcessofthefollowingceilingrates:Description Rate Base Type Period

TBD TBD 1/ 1/ 1/TBD TBD 2/ 2/ 2/

[TobecompletedbytheOfferor](b)ThecontractorshallmakenochangesinitsestablishedmethodofclassifyingorallocatingindirectcostswithouthepriorwrittenapprovaloftheContractingOfficer.(c) USAID is not obligated to pay any additional amount on account of indirect costs above the ceiling ratesestablishedinthecontract.

(d)Thisunderstandingwillnotchangeanymonetaryceiling,obligationorcostlimitationestablishedinthecontract.

B.9 SUBCONTRACTORS

PursuanttoFARClause52.244-4,thefollowingsubcontractorswereidentifiedandagreedtoduringnegotiationstoprovidetheservicescoveredbythiscontract.

TBD

B.10 MULTI-YEARCONTRACT

CLIN001,002,and003areconsiderednon-severable,andisthereforeamulti-yearcontractasdefinedinFAR17.103.Therefore,thiscontractissubjecttotherequirementsofFAR17.106.CancellationDates:ContractYear2:September1,2014ContractYear3:September1,2015ContractYear4:September1,2016ContractYear5:September1,2017CancellationCeiling:

ThisisaCPFFtypecontractwherethecontractorisauthorizedtobereimbursedforallcostswhichareallowableinaccordancewithFAR52.216-7,“AllowableCostsandPayment”.Therefore,thecontractorwillnotincuranycostswhichwouldhavebeenamortizedoverthelifeofthecontractshouldthecontractbecancelledinaccordancewithFAR52.217-2.Therefore,thecancellationceilingforeachcancellationdateis[negotiatedamount].





B.11 PAYMENTOFFIXEDFEETheContractor’sfixedfeeistiedtotheaccomplishmentofthedeliverablesoutlinedinSectionF.Uponsuccessfulachievementofthedeliverable,theContractorshallprovideevidenceoftheachievementtotheContractingOfficer’sRepresentativeandtheContractingOfficer.UponacceptancebyUSAIDandreceiptofapprovalfromtheContractingOfficer,theContractorshallsubmitaninvoicefortheamountofthefeeassociatedwiththedeliverable.

[TobecompletedatAward]

ENDOFSECTIONB





SECTIONC–DESCRIPTION/SPECIFICATIONS/STATEMENTOFWORK

C.1 PURPOSEANDSCOPE

Withtheadoptionofthe2010Constitution,Kenyahassetitselfinexorablyonapathtowardsdevolution.Whilemany questions remain as to the extent and quality of that process, devolution is expected to move forwardfollowingtheMarch2013elections–with47Countiesformed,ledbynewlyelectedofficialswieldingnewpowersthatwillhavetonavigateanunchartedcoursein governanceandservicedelivery.Yetthere isgreatconcernthathe country has not adequately prepared for this transition. And, without the proper strategies, capacitiesresources,andstructuresinplace,devolutionwillnotsucceedashoped.

Thelessonofdecentralizationfromaroundtheworldisthatitcanbesuccessfulincreatingmoreresponsive,openandpluralisticgovernment.Butitalsorunstheriskofsystemicfailurethatfurtherexacerbatestheproblemsthati

wasintendedtoalleviate–oftenleadingtoafrustratedpopulaceandare-centralizationofpower.Thisisnowheremore true than in the Kenyan context. While devolution holds the promise of potentially alleviating conflictdeliveringmore responsive services, and empowering citizens, it could just as easily exacerbate ethnic tensionworsenservicedelivery,andreinforcecorruptionandunaccountablegovernance.

InadditiontocompletelyremakingKenya’sgovernancestructure,devolutionwillimpacteveryfacetoflifeinKenyaand every service delivered by the Government of Kenya (GOK). Consequently, itwill affect every sector thatUSAID/Kenyaengagesin,includingdemocracyandgovernance,health,agricultureandnaturalresources,economicgrowth,opportunitiesfor youthengagement,andeventuallyeducation. Itis arguablythesinglemost significangovernanceprocessthatKenyafacesoverthenextdecade.ImprovingdemocracyandgovernancesystemswithinaCountycontributessignificantlytothelegitimacyoflocalgovernmentsandtheirabilitytoprovideimprovedservicesacrossmultiple sectors, thusbettermeeting citizenneeds, andforging a stronger linkbetweencitizensand theigovernment.

ThepurposeoftheAHADIprojectistohelpKenyaachievethepromiseofdevolution:agovernancesystemthatismore transparent,accountable,effectivein servicedelivery,and responsive toempoweredcitizens.While atthe

sametime, theprojectseekstohelpKenyaminimize thepotentialdangersofdevolution:diffusionofcorruptionincreasedmarginalization,exacerbatedconflict,anddisruptionsinservicedelivery.Activitiestosupportsuccessfuldevolution fall squarelywithin one ofUSAID’s Core DevelopmentObjectives: “Expand and sustain the ranks ostable,prosperous,anddemocraticstates:supportingthenextgenerationofdemocratictransitions,”asdetailedintheUSAIDPolicyFramework2011-2015. TherearethreeobjectivesunderAHADIthatarefurtherelaboratedbelow:

• Objective#1:TargetedCountiesprovidehigherqualityservicesthroughimprovedgovernance.

• Objective #2: Improvedrepresentationof citizen interests andoversight of targeted County governmentperformance.

• Objective #3: Functionality and effectiveness of thedevolved system increased through improved intragovernmentengagementandcooperation.

The Contractor shall improve targeted County governance by making sure that it is more informed, capabletransparent,accountableandopentotheparticipationofitscitizens–especiallyhistoricallymarginalizedgroups.TheContractorshallalsoassistCountiestoworkmoreeffectivelywitheachotherandtheNationalgovernmenttoeasethetransitionprocess,jointlymanageservices,learnfromeachother’sefforts,andgiveCountyconcernsaplatformattheNationallevel.Atthesametime,theContractorshallsupportcivilsocietytomobilizecitizensto





action, aswell as to engage with County governments to effectively represent citizen interests and hold those

governmentstoaccount.Thus,theContractorshallworkonboththe“supply”sideofgoodgovernancethroughsupporttotargetedCounties,andthe“demand”sidethroughsupporttocivilsociety.Itisatthisintersectionofsupplyanddemand–whereCountieshavethetoolsandcapacitytogovernwellandprovidequalityservices,andcitizensareabletoincentivizegoodgovernanceandqualityservicebyeffectivelymonitoringitandadvocatingforit – that AHADI will achieve results that enhance citizens’ lives, address long-standing developmentchallenges, andhelpfulfillthepromiseofdevolution.

Thisproposed5yearactivityisexpectedtocommenceinthefourthquarterofFiscalYear2013.TheContractoshallworkbothattheNationallevel–benefitingthegovernanceofallCountiestoanextent–andattheCountylevel,whereitshallconcentrateon improvinggovernancein15-20targetedCounties.In linewithUSAIDForwardobjectives, it shall be implemented to strengthen the capacity of local organizations to incrementally take oveprojectleadership.Itshallalsomaximizecross-sectorprogrammingopportunitiestoenhancedevelopmentalimpactandmakeuseofadiversityoffundingsourcestoaffectbothgeneralgovernanceandsector-specificissuesincluding

health, agricultureandnatural resources, education andyouth. Multi-sectorprogramming is complex and shalrequirecloseinteractionacrossUSAIDtechnicalteamsattheMissionandwiththeimplementingpartner(s). ThistypeofactivityshallalsorequiretheContractortohavestrongfinancialmanagementtrackingsystemsandstrongmonitoringandevaluationsystemssothateachdollarinvestedcanbetracedtoitsimpactintherespectivesector

at county level (i.e. health, agriculture and natural resources, education and youth, and democracy, rights andgovernance).

C.2 PROJECTCONTEXT/BACKGROUND

Kenyangovernancehashistoricallybeenplaguedbythe twin challengesof a lackofinclusionandaccountabilityMostelectionsinthecountry’shistoryhavenotbeenfreeandfair,andleadershaveoftenbeenmoreinterestedinperpetuatingtheirownruleandcapturinggovernmentresourcesthaninservingthepopulaceandbeingresponsivetoitsneeds.Whenelectionswereheld,theywereseenas“winner takeall”affairs–anoutlookthatdramaticallyraisedthestakes(oftenleadingtoviolence)andledtothewinninggroupseeingitastheir“turntoeat”(astheKenyanphrasegoes;orinotherwords,takingadvantageofthevictoryspoilstothedetrimentofthelosinggroup)Devolutionwas intended toaddress inclusionbycreatingmoreopportunitiesfordifferentgroupsto“win”attheCountylevel(eveniftheyloseattheNational level).Itwas intendedtoaddressissuesofaccountabilityby givingpeopleelectoralpoweroverlocalpoliticians–thedecision-makerstheoreticallyclosesttothegrassrootsandmostresponsible formeetingcitizenneeds. However, while there are indeedopportunities fordevolution toaddressthesehistoric challenges, there are many potential pitfallsalong the way that can undermine the intentions oreform.Thoseconcerns aredescribedbelow,andtheContractorshallensuretheAHADIproject addresses thoseconcerns,andthereforeincreasesthelikelihoodthatdevolutionwillfulfillitspromise.RESPONSIBILITYFORSERVICES

ThoughtheConstitutiongivesabroadframeworkdividingresponsibilitybetweentheNationalgovernmentandtheCounties,therearestillmanyquestionsregardingthedetailsofwhodoeswhat,howthatisdecided,whenthe

transfertakesplace,andhoweffectivelyserviceswillbedeliveredwhenthetransferiscomplete.MinistrieswilhavetoworkcloselywiththeTransitionAuthority(TA)todivideresponsibilitiesclearlyandtotransferthemtotheCountiesatareasonablepace.Kenya’sdevolutionprocesscouldfailifitprecedeseithertooslowlyortoorapidly.Forexample,theformercouldmeanthecentralgovernmentdraggingitsfeetonthetransferofpower,whilethelattercouldoccurthroughdelegationof responsibilitybeforecapacityis inplace.Inaddition,hopesamongsttheKenyanpopulacefordevolutionareextremelyhighandrapidimprovementsareexpected.However,giventheverreal possibility that service delivery will decline for a period as Counties learn how to manage their newresponsibilities,thoseexpectationswillhavetobemanagedcarefullyasconcurrenteffortsaremadetorapidlyramp





up service delivery. A final challenge is the possibility of the National Government seeking to keep intact the

Provincial Administration tomaintain executive power at the local level. These efforts could result in a parallesystem toCountygovernmentthatwould requireCountiesto coordinatecloselywiththeperpetuatedProvinciaAdministrationtoavoidduplicationandconflictoverresponsibility.

COUNTYCAPACITY

ItwillbeimportantforCountiestodevelopcapacityofbothhigh-leveldecision-makersandon-the-groundstaffsothattheywillbepreparedtotakeontheirnewresponsibilities.However,therearemanyquestionsleftunansweredas towhich civil servantswill be transferred to Counties and how long they will be retained there. Additionaconcernsarethatthehiringprocesswillbebasedoncronyisminsteadofmerit,andthatremoteCountieswillnotbeabletoattractsufficienttalent.ThoughtheTAistaskedwithbuildingupthecapacityofCounties,itisunclearifitwillhavesufficientresourcestodosoinatimelymanner.Moreover,atthehighestlevelsoftheCounties,therewilbenumerouselectedandappointedleaderswhohaveneverheldofficeandwillnotarrivewiththeknowledgetheyneedtoeffectivelyleadtheCounty.Giventherequirementthatnomorethan2/3ofallelectedandappointedbodiesberepresentedbyasinglegender,manyofthenewleadersthatneedadditionalcapacitywillbewomenwhomaynothavehadtheopportunitiestheirmalecolleagueshavehadtodeveloptheirleadershipcapacity.

FUNDING

One of the biggest potential pitfalls with devolution is the possibility that there won’t be sufficient fundingprovided/createdattheCountyleveltopayforalloftheservicesdevolved.CountyfinancialrequirementswilllikelynotbefullymetbytheplannedNationalrevenuetransferstotheCounties(aminimumof15%ofNationalrevenuesaccordingtotheConstitution).ManyofthepoorestCountieswillbechallengedtoraisetheirownrevenuesthroughtaxes and fees that do not put an undue burden on their constituents (e.g., through high health service feesproperty taxes, etc.) This potential gap between County revenues and responsibilities could have a dramaticnegative impact on service delivery across sectors, and create a further disincentive against Counties takingownershipofservices(especiallyhealthservices)thatareheavilysupportedbyoutsidedonors.ItisalsonotcleariftheentireprocessisaffordableforthecountryasawholewithouttakingonuntenablelevelsofdebtattheNationaandCountylevels.

CORRUPTIONANDACCOUNTABILITY

Whiledevolution is intended to bring government closer to citizens, and hence make itmore transparent andaccountable, it also provides new entry points and opportunities for corruption, and could easily replicate oldNationalpatternsofobfuscation,unresponsivenessandunaccountabilityatthelocallevel.Therecentdiscoveryoflargeoil resources in Kenya couldpotentially result in even greater corruption issues with regards to land andextractiveindustriestransparency.EnsuringthatCountygovernmentsareopenandengagedwithcitizenrywillbeanenormouschallengegoingforward.WhilethenewConstitutionandlegislationincludeprinciplesoftransparency

andinclusivegovernance,therearefewifanyspecificmechanismsdescribedthereintoguaranteeit.AndwhilethePublicFinancialManagement(PFM)LawlargelyseemstobalanceNationalpolicywithlocalcontrolwhilecreatingadegreeofaccountability,itwillstillrequirediligentapplicationbytheCounties.Muchwillneedtobedonetoassis

Countiestosetupthestructuresandopportunitiesthatgivelifetotheseoverallprinciples,andthatwillallowforanengagedcitizenrythatcanparticipateingovernanceandholdrepresentativestoaccount.Withoutthistransparencyandaccountability,theentirepurposeofdevolutionwillbeundermined,andfundingforneededserviceswillbelostocorruption.

MARGINALIZEDETHNICGROUPS

Devolutionwillhelp to address theNational-level “winner take all”problemby creatingmore opportunities fodifferentethnicgroupstoachievepowerattheCountylevel.However,insodoing,itwillalsocreatenewminorities





withinCountybordersthatcouldpotentiallyfallvictimtoareplicationoftheNational“ourturntoeat”mentality.

MorethanhalfofKenya’s47Countieswillhaveasizeableethnicminoritywhoarelikelytobeunder-representedattheCountylevel.It iseasytoimaginea scenariowhereaminorityis shutoutofequitableserviceseitherthroughcapture by the majority or simple neglect. Though the new Constitution and subsequent legislation enshrinesprotectionsformarginalizedgroupsandsupportstheirinclusion,thesedocumentsareshortondetailsforhowthiswillhappen,whichcouldleadtoCountygovernmentseitherignoringthoseprinciplesor fallingbackon tokenismwithoutactuallyaddressingminorityconcerns.Twoexamplesinthelegislationhelptoillustratethis.First,thoughCountyofficialsareelected,allofficialsbelowthatlevelareappointed.Theseappointedpositionscouldquiteeasilybeabusedbythoseinpower–appointingmanagersthatarenotresponsivetotheneedsofminoritiesintheareastheyoversee,andthusfurthermarginalizingthosewhoarealreadydisenfranchised.AnotherexampleliesinthefactthatsixrepresentativesofmarginalizedgroupswillbeappointedtotheCountyassembly,butthelegislationissilenton how those seats will be equitably divided, or how the appointeeswill be chosen. A single group could berewardedforsupportingthemajoritywhileanotherisshutoutcompletely,orthemajoritycouldappoint“safe”minorityrepresentativesthattheyknowwillnotactivelystandupforthegroupstheyaremeanttorepresent.

GOVERNMENTCOMMITMENT

Nationaladministrativecommitmenttodevolutioncouldchangedramaticallyovertimebasedonelectionsand/orthechangingprioritiesof thoseinpower.Moreover,itis likelythatcommitmenttodevolutionwillvarywithinanadministrationdependingontheMinistryorotherbodyinquestion.Inadditiontoelectedandappointedofficialsinthe executive, legislators will also have considerable say over the extent, pace, and implementation odecentralization. At the County level, newly elected local politicians may be willing to engage with theiconstituents, civil society, and donor-funded projects in a way that enhances their County’s transparency andaccountability. However, someCounty leadersmay turn aside such efforts. This variability among Counties wilprovidebotha challenge andopportunity formeaningfulengagement. Italsoprovidesa brand-newprospect fodemonstratingdifferingoutcomesbetweenCountiesthatembraceparticipatorygovernanceandthosethatrejectit.

CIVILSOCIETY

InmanyCounties,especiallythosefurtherfrommajorpopulationcenters,civilsocietyisdisjointed,underdeveloped

andlackssustainability,institutionalcapacityandtheskillsrequiredtocarryoutitsadvocacyandwatchdogroles.Inmanycases,CivilSocietyOrganizations(CSOs)lackatrueconstituencyofsupportersthatwouldgiveweightandgrassrootsvaliditytotheiradvocacy,andtheyoftendonotworkeffectivelywithcitizenstohelpthemengageinthe

governance process. This can lead to a passive and apathetic citizenry that has high hopes for the success odevolution,butthatdoesnotfullyrealizethatsuccessispredicatedongreatercitizeninvolvement.

LANDANDBOUNDARIES

LandissuesareamongthemostcontentiousfacedbyKenya,andalthoughthenewConstitution,thesubsequen

lawsthathavebeenpassed,andthecomingCountystructureoffersomeopportunitiesforgrapplingwiththeselongstandinglandissues,therearealsonumerouschallengesahead.Firstthereisthepossibilitythatwithoutpropeoversight,eliteswillcontinuethehistoricpracticeofcaptureofpubliclandsattheCountylevel;orputinplace

policiesthatallowtheirconstituentstobenefitfromresourcestotheexclusionofmarginalizedgroups–furtheexacerbating existing tensions. The legal framework on land is also less than clear on National versus Countyresponsibility. Recent legislation has called for the establishment of a National Registrar, County Registrars, aNational Land Commission, County-level offices of the National Land Commission, County Land Boards, andCommunity Land Boardswhile failing to clearlydelineatewhohas responsibility forwhat. Confusion over thesestructurescanleadtomismanagementandconflict.Thereisalsopotentialforconflictassub-Countyboundariesaredrawn. Groups may find themselvesmarginalized within wards or constituencies that are dominated by otheethnicities,andmayprotestvociferously.





C.3 PROJECTMANAGEMENTAPPROACH

C.3.1 USAID/KENYA’SINVOLVEMENTINDECISION-MAKING

ThisUSAID/KenyaprojectisanintegralelementoftheUSGovernment’sassistanceinKenya.USAID/KenyaandtheAHADIContractorshallworkincloseconsultationthroughouttheimplementationoftheproject.USAID/KenyaandtheContractorshallfunctionasanintegrated,operationalteamwithsharedprogramvisionandequalcommitmentosuccessoftheprogram.Generally,theContractorisresponsibleforimplementationoftheprogramstrategy(andrecommendingchangesinthatstrategy)asapprovedbyUSAID/Kenyatoachievethedesiredimpact.TheContractoshallbringto bear itsbestcorporatecapacitiesand strengths,throughits fieldandheadquartersstaff(aswellas

that of its partners), to effectively design and implement program activities towards achieving the program’sobjectivesaswellascontributetotheon-goingdevelopmentofresponsive,informedprogramdirection.

Based upon continuing context analysis, USAID/Kenya, throughthe assignedContractingOfficer’s Representative(COR), is responsible for identifyingchanges inoverallprogramstrategy andprogrammaticfocus. TheCORwilconsultwith theContractorandContractor staff ona day-to-daybasis, shareanalysisandcommunicateprogramstrategyto the program team. Underthedirection of the CO, the CORwill provide technical direction for anychangesinthetypesand/orrangeoforganizationsandgranteestobesupportedorfunded,aswellasanyproposed

changestothegeographicorissue-specificfocusareasofassistance.Ifnecessary,theCORwillberesponsibleforinvokingCLIN0002withtheapprovaloftheContractingOfficer.While theCORhasprimaryresponsibility forongoing strategic, political contextanalysis, this strategic analysis is alsodirectly informedby the local analysis oContractorstaffandtheevaluationofrecentactivities.

Thisoperational approachaffordsmaximum flexibility – a definitive asset in sucha fluid environment, but alsorequiresveryclosecommunication,cooperationandcoordinationbetweenUSAID/KenyaandtheContractor.Suchanintegrated,collaborativeapproachisessentialformanagingthestressofrapidimplementationofacomplexandpoliticallydelicateprograminafluidenvironmentwhilemaintainingprogrammaticadaptability.

C.3.2 AGILE,ADAPTIVEPROGRAMMING

TheContractorshallrespondquicklytochangingrealitiesandpriorities.Aselaboratedthroughoutthissolicitation,thisshallrequiretheContractortoadapttochangesintheprojectandoperatingenvironmentthatinclude:

• TherelativestrengthsandexpressedpreferencesofNGOpartners,

• TherelativestrengthsanddemonstratedcommitmentofCountygovernments,

• Complimentaryprojects(whethertheyareUSGorfundedbyotherdonors),

• Shifts in USG priorities for project activities and geographic focus based on funding sources or otherequirements,and

• Shiftsintheoperatingenvironmentthataffectstheidentifiedrisks/assumptionsoftheproject.

The tasks and activities described below in section C.5 are extensive, but not exhaustive.With the approval o

USAID/Kenya,theContractorwillhavetheflexibilitytofocusondifferentactivitiesfordifferingCountieswithintheparametersoftheSOW.Nomatterwhichactivitiesarechosenforaparticularcontext,Objectives1and2shallbemetforeachCounty.AflexibleapproachthatallowstheContractortoadaptandrespondtotheworkofotherdonors,USGentities,CSOsandCountygovernmentsshallberequired.TheContractorshallworkwithUSAIDtopumechanismsinplacetogaugewhichactivitiesarerelevantinwhichcontext,andhowtheyshouldbesequenced(For example, workwith the TAand the baseline study will obviously come earlyin the project, whileassistingCountiestoraiserevenuesmaycomelater.)





InrespondingtotheStatementofWork,theContractorshallproposethefullpalateofactivitiesandachievable

resultsthatitfeelswillbenecessarytomeettheobjectivesdescribed,andbudgetaccordinglyforeachactivity.

After completion of the baseline study and MOUs described in Task #1.1, the Contractor shall then refine thisworkplantomatchthenewunderstandingofwhatresultscanbeachieved,aswellasfurtherdetailinterventionsproposedattheNationallevelandforeachCounty.ThisrevisedplanshallbepresentedtoUSAIDfordiscussionandapproval.

Then,throughouttheimplementationofAHADI,theContractorshallperiodicallyparticipateinand/orfacilitatein-country StrategyReview Sessions. The purpose of these sessions is toprovide a collectiveplatform for sharinginformationonoverallprogresswithregardstodevolution,updatingtheproject’ssituationorproblemanalysis,anddetermininghowbest toadaptto evolving localdynamicsandnewknowledgegainedfromreal-timemonitoringandevaluation.Theparticipants,nature,structure,locationandfrequencyoftheseperiodicsessionswilldependonthecontext,theneedsoftheprojectandthestaffatthetime(tobeestablishedbymutualagreementbetweentheAHADICORandtheContractor).Theappropriateemphasisamonglearning,coordinating,planningandadaptingwilbedeterminedinadvanceinconsultationwiththeCOR.

Ingeneral,theseshallbenomorethanquarterlyandno lessthanannualevents,andshalltakeplaceatboththeNational-leveland,periodically,attheCounty-levelaswell.AlikelyschedulewouldincludeCountysessionsinthe

firsthalfoftheyeartoevaluateCounty-levelstrategies,andaNationalsessioninthesecondhalfoftheyeartoevaluate theoverallprojectstrategy. As feasible and relevant, these sessions shall include representatives frompartnerCSOsandCountiesthatcanprovidelocalperspectives,aswellasrepresentativesfromprojectsfundedbyotherUSAID/Kenyaofficesanddonorstoenhancecross-sectorlearningandcoordination.Contractorfieldstaffshalbeavailabletoparticipateinallsessions,whichmayincludepresentationsandfacilitation–basedonacollaborativeagenda design process. The Contractormay also be asked to provide logistical support as necessary. Thismayinclude:findingandbookinglocation;payingfortravel,lodging,meals,andtransportationofnon-USGstaff;note-taking;andequipmentprovision.

Duringrelevantsessions,theContractorshallrecommendchangesinprojectemphasisfordiscussion(asidentifiedthroughresearch,analysis,ongoingmonitoringandevaluation,andprojectimplementation).TheCORwillconside

theserecommendations, identifyotherchangesfordiscussion,andprovideguidanceon programemphasisgoingforward. Outcomesof these sessions shallbe documentedbythe Contractorthrougha brief summary reporoutlining proceedings/agenda, proposed adaptations, conclusions or outcomes and future action items. Any

adaptations and refinements proposed through these ongoing interactions with the COR must be within theapprovedSOWandbudget,or approvedvia the invocationof theCLIN 0002ProgramModifier/Rapid ResponseMechanism.Incaseswherechangescannotbecoveredbytheexistingscopeorthroughtheprogrammodifier,prioCOapprovalwillbenecessarytoapprovethosechanges.

C.3.3 USAIDFORWARDANDLOCALCAPACITY

ThiseffortshallcapitalizeonstrategiesarticulatedintheUSAIDForwardreformeffort–seekingtoencourageandcatalyzeinnovativeapproacheswhilebuildingthecapacityoflocalorganizations.TheprimeContractorforAHADI

shalldevelopthecapacityoftheSub-ContractorsandGranteessothattheSub-RecipientsshallbeeligibletoreceiveadirectawardfromUSAIDorotherdonorsinthefuture.

While most local organizations shall have a traditionally Sub-Contractor or Grantee relationshipwith theprimeContractor,theContractorshallidentifyaminimumofonelocalorganizationthatshallbeabletotakeonadditionaprojectmanagementresponsibilities–inessencetobecomea“localprime.”TheContractormaywishtoidentifyitpotentiallocalpartner(s)initsproposal;howeverthatisnotarequirement.AndtheContractorshallensurethatitisnot“pickingwinners”inadvanceofprojectimplementationthatwilldemonstrateactualcapacityandcommitment





ofitslocalpartner(s).TheContractorshallprovideopportunitiesandincentivestructuresthatplacetheonusonthe

localpartner(s)totrulycommittochangesthatshallallowthemtogrowintotheirleadershiprole.Itisunderstoodthatpartnersmaybeidentifiedandaddedoverthelifeoftheproject,andthatsomewhowereidentifiedearlyonmaydropoutif theyhavenotdemonstratedsufficientcommitmentorprogress.However,itis expectedthattheprimeContractorshallensurethatat least onelocalpartneremergesinaprimaryleadership/managementroleduringthelifeoftheproject.

Thelocalpartner(s)shall increasinglyhave authorityover functions such asGrantsunderContractmanagementfinancial management, capacity building of other recipients, project planning, donor coordination andcommunication,etc.WhiletheprimeContractorshalltaketheleadontheprojectatthestart,itshallbuildthecapacityoflocalpartnersthatself-identifyaswantingtotakeonmorefundingandmanagementresponsibility.Theprimeshall put inplacea capacitybuilding plan and incentive structure that shall guide theseorganizations toincrease their capacity in the necessary areas. As the project progresses and as the local organizations meetbenchmarksdemonstratingtheirreadiness,thebalanceoffundingandactivityshallshiftfromtheprimetotheloca

partner(s).

Bythemidpointoftheproject,theresponsibilitiesandbudgetsfortheprimeandlocalpartner(s)shallbesharedequally. In the latter stages of the project, the local partner(s) shall take over the lead role – with the primeContractor simply passing-through the bulk of funding and providing a reduced amount of technical supportBudgetsshallcloselytrackthechangesinrelativeresponsibilitybetweenthepartners.ItisestimatedthattheprimeContractorshallbefundedatahigherlevelinthefirstyear,declininginthefinalyearsoftheproject,whilethebudgetpassedthroughtheprimeContractortotheco-managinglocalorganization(s)shallincreaseovertime.Giventhisarrangement,theContractorshallensurethataminimumof60%offundingisprovidedtolocalorganizations(eitherthroughmanagementsub-contractsorGrantsunderContract).FurtherdetailsonUSAID/KenyaexpectationsforpartneringwithlocalorganizationsisdescribedbelowinsectionL.7.

C.3.4 GEOGRAPHICFOCUS

There shall be instances where the Contractor shallprovide opportunities for participation in the project to alCounties(e.g.aNational-leveltrainingforheadCountyauditors,supporttoassociationsofCountysectorexperts,

providing technical input into national standards and policies, etc.). However, given its limited resources, theContractorshallbeselective,andfocusthemajorityofitseffortsonstrengtheningkeytargetedCounties.TheinitiabaselinestudydescribedunderTask#1.1belowmayhelpinformthechoiceofCountiesforprojectfocus,whichshallincludebutnotbelimitedtothefollowingconsiderationsinapproximateorderofdescendingimportance:

• Thepotentialtomaximizesynergy(whileminimizingredundancy)withotherexistingeffortsfundedbytheUSGandotherdonors. (E.g., Feed theFuture is targeting areaswith densepopulations,areaswith highpovertyandmalnourishment,aswellassemi-aridareas.USAID/Kenya’sEducationandYouthOffice(EDY)itargeting conflict-challenged areas such as the Coast Province, Northeastern Province and the povertystricken areas in Nairobi. USAID/Kenya’s Democracy Rights and Governance office (DRG) has a stronghistoricalpresenceon theCoast, intheRift andinNairobi’s informalsettlements.TheEuropeanUnion istargetingKilifi,Makueni,Kisumu,UasinGishuandIsiolo.);

• ThedemonstratedcommitmentofCountyofficialstothegoalsoftheAHADIproject.Theadvantagesofworkinginurbanareasandreachinglargepopulationsforgreaterimpact,aswellasthepossibilityofearlysuccesstocreatemomentum(balancedwiththefollowingbullet);

• TheneedofaCountyforassistancerelativetoothers;

• Theabilitytoconcentrateresourcesandachieveeconomiesofscaleinparticularregions,(balancedwiththefollowingbullet);

• The desire to work in several different areas throughout Kenya to ensure a diversity of geographiesethnicities and political constituencies. (This consideration would rise in importance if the othe





considerationsleadtheprojecttobeinsufficientlydiverse.E.g.,ifthevastmajorityoftargetedcounties

votedprimarilyforonlyoneofthetwomainpoliticalfactionsintheMarch2013elections);

• TheriskforconflictintargetCountiesandthepotentialformitigation;and

• TheoverallstrategicrelevanceoftheCounty.

Thesecondbullet(County commitment)is important,asAHADI requirespoliticalwill.TheContractorshallputin

place conditions, incentivesandopportunities forCounties toopt-in, in order to encourage robust commitment(e.g.,matchingfundsforpositiveinitiatives,awardsforinnovativepractices,etc.)Ifcommitmentisclear,capacityissufficiently built, and if the right programming opportunities arise, Government-to-Government support fromUSAID/KenyatochampionCountiesmayevenbepossible.

Intotal,theprojectshalltarget15to20Countiesoverthelifeoftheproject,utilizingastructureofupto3mainoffices(withthepossibilityofsmaller,satelliteofficesincountiesifdeemednecessaryandfinanciallyreasonable).FiveofthetargetcountiesshallbetheAridCountiestargetedbytheREGALproject:Turkana,Marsabit,Wajir,Isiolo

andGarissa,butbeyondthose5,thetargetsarenotsetinstone.ShouldtheContractorwishtoproposealternatetargetCountiesbeyondthoselistedabove,eitherattheproposalstage,aftertheinitialbaselinestudyhasbeencompleted, or throughout the life of project, these suggestionswould be considered. Given the differing andevolvingcapacitiesofCounties,thecross-sectornatureofthefundingforthisproject,therapidlychangingcontext

inKenya,andthedemandsofarigorousimpactstudy,theContractormayhavetoperiodicallyadjustitsgeographicfocusinconsultationwithUSAID/Kenya.

C.4 PROGRAMMATICLINKAGES

C.4.1. CROSS-SECTORFUNDING

Though AHADI is primarily a DRG project focused on improving the governance of Kenya’s new decentralizedsystem,italsodesignedtohavesubstantialimpactonothersectors,aswell.ThedevolutionprocesswillhaveadramaticeffectoneverysectorinwhichUSAID/Kenyaworks,whetheritbethePopulationandHealthsector(OPH)

theAgriculture,EnvironmentandBusinesssector(ABEO)orEDY.

UnderthenewConstitution,CountygovernmentswillberesponsibleforthemajorityofHealthservicedelivery.Andwhilemuchoftheeducation responsibilitiesresidewith theNationalgovernment(exceptinga fewareassuchaspre-primaryeducation),Countieshaveresponsibilityovermanyservicesthataffectyouth:culturalactivities,publicentertainmentandpublicamenities(includingsportsandrecreationfacilities);Countydevelopment;cooperatives;housing;villagepolytechnics;anddrugcontrol.Countieswillespeciallyhaveawiderangeofresponsibilitiesdirectlyor indirectly related to addressing Climate Change/Food Security issues: agriculture (including crop and animahusbandry, livestock sale yards and disease control); veterinary services; County transport and roads; tradedevelopment and regulation (including markets); County planning and development (including land survey andmapping,boundariesandfencing,andelectricityandgas);implementationofNationalpoliciesonnaturalresourcesandenvironmentalconservation(includingsoil,waterandforestry)andCountypublicworksandservices(includingwaterandsanitationservices).Althoughopenquestionsremain,suchasthespeedatwhichthesefunctionswillbe

transferredandwhetherornottheNationalgovernmentwillbeabletofindawaytoretainpartsofthesefunctionsalloftheseareasareveryspecificallydelineatedforCountyresponsibilityintheFourthScheduleofthenewKenyaConstitution.1

AllofwhichmeansthateachUSAIDofficehasatremendousopportunitytogreatlyimpactAgriculture,Business,theEnvironment,PopulationandHealth,EducationandYouthasitassistsKenyatocompletelyremakeitsgovernance

1http://kenyaembassy.com/pdfs/The%20Constitution%20of%20Kenya.pdf#page=176





structurefromthegroundup.Bysupportingandenhancingthesenewdevolvedstructures,USAIDcanenhance

accountablegovernanceandimproveservicedelivery.

BecauseitwillhaveimpactbothwithintheDRGsector,aswellasbeyond,theAHADIprojecthasbeenspecificallydesignedtoaccommodateallthreeofUSAID/Kenya’sothertargetsectors(OPH,ABEOandEDY)andwillincludefundingfromseveraldifferentsourcesatitsinception.Additionalsources(including,potentially,evenotherdonorsmay provide funding as the project grows and demonstrates impact in target sectors. The Contractor shall be

prepared to meet the requirements that accompany these funds (e.g., additional reporting requirements andindicators,coordinationwithmultipleoffices,complexaccounting,etc.)aswellas theprogrammingneedsof theofficesthatmanagetheseresources(e.g.,addinggeographictargets,revisingworkplans,etc.)TheContractorshall

adapttothecomplexneedsofworkinginmultiplesectorswithmultiplefundingsources.

AHADI’sgreatestimpactintheeyesofmanyKenyanswillbeprovidingtangibleenhancementsinservicedelivery,sincethatiswhatmostconcernscitizens.Dependingonfundingprovidedbyvariousoffices,andspecificdirectionprovidedtothecontractorby theCOR,sector-specificcoordinationeffortsmayshiftovertime(eitherin focusorintensity),requiringongoingandrobustcoordinationandplanningwiththerelevantUSAIDoffices.Dependingonthesectorandtherequirementsof aspecificUSAID/Kenyaoffice,effortsmayrangefromgeneralcoordinationtomore specific sector-related service delivery interventions. Additional guidance on collaboration with existing

programsisdescribedbelow,butgeneraldirectionisasfollows:

• AHADI’sworkwithABEOshalltouchonabroadrangeofinterconnectedissuesincludingfoodsecurity,landmanagement,low-emissionsdevelopmentandclimatechangeadaptation.

• AHADI’seffortswithregardstoEducationandYouthshallfocusonsupportingCountiestoidentifycreativesolutionsforenhancingearlygradereadingwithintheirborders,tosupportstructuresthatallowyouthtohave more voice in how their government operates, and to advocate to the National government foimprovedservicedelivery.Youthempowermentshallbemainstreamedthroughouttheproject,butthereshallbe a special focuson buildingthecapacity ofYouth Bunges (local youthgroups) toformalize theioperations and advocate on behalf of their constituents. The Contractor shall seek to strengthen locaParentTeacherAssociations(PTAsandsimilarorganizations)andtobringthemtogetherattheCountyandNationallevelssothattheirvoicecanhaveagreaterimpact.

• WithregardstoHealth,theContractorshallworkcloselywiththeOPHoffice’sexistingregionalintegratedhealth projects, which are supporting National and County-level health structures. The Contractor shalensurecomplementarityandsynergy(whileavoidingduplication)betweentheoverallCountygovernanceprovided by this project, and the health services and health governance interventions supported byUSAID/Kenya’sOPH.

C.4.2 LINKAGESTOOTHERUSAID/KENYAPROJECTS

TheContractorshallensurethatAHADIworkscloselywithotherexistingandfutureUSAID/Kenya/DRGprojects,aswellas therelevant DRGprojects of other donors. Inaddition, given thecross-sector natureof theproject, the

Contractorshallcoordinatecloselywiththerelevantnon-DRGprojectsofUSAIDandotherdonors.Potentially,this

collaboration could even entail funding from multiple sources and donors. Regardless, the Contractor shalcompliment and coordinatewith efforts currently funded orplanned by the USG and other donors.MoreoverAHADImustbeabletoadaptovertimetomatchwiththechangingrealitiesofotherprojects.ClimateChangeandFoodSecurityGivenhowcloselytheprojectshallcoordinatewithUSAID/Kenya’splannedResilienceandEconomicGrowthintheAridLands(REGAL)effort,afewkeyaspectsofcomplementarityshouldbehighlighted:





• With the potential danger of increased marginalization, exacerbated conflict and disruption of servicedeliveryinaridandsemi-aridareas,gainsfromtheREGALprojectcouldbelost.TheContractorshallensurethat the AHADI project helps to consolidate those gains and diffuse potential conflict between thecommunities.County-ledlinkagesbetweencommunitiesshallhelptoscaleupoftechnologiesandmethodsdevelopedbyREGALand/orotherdevelopmentprojects.

• WhileREGALwillhaveagreaterfocusonlocal-levelefforts,theContractorshallensurethatAHADIworksmoreattheCountylevel–increasingCountyabilitiesinbudgeting,developmentplanning,agriculturalandnaturalresourcesmanagementanddisasterpreparedness.(ThoughtheContractorshallensurethatAHADhasastronggrassrootsfocus,aswell,especiallyoutsideofthearidlands).

• WhileREGALwillfocusonstrengtheningbusinessesinthearidlands,theContractorshallensurethatAHADfocusesmoreonhelpinggovernmenttobeabetterpartnerforbusiness.

• AndwhileREGALwillworkmoreonthecivilsociety“demand”sideofthegoodgovernanceequation,theContractorshallensurethatAHADIfocusesmoreonthe“supply”side–increasingCountyreceptivitytocivisocietyengagementandestablishingmechanismsforcooperationandinput.(Outsideofthearidlands,theContractorshallhavegreaterresponsibilityfor boththedemandandsupplysidesoftheequation).

Health

With regards to health, the devolving system has enormous implicationson leadership and governance, healthworkforce, procurement of drugs and other health commodities, financing, information systems, and serviceprovision.TheseconcernscontinuetoinformandguideUSAID/KenyastrategicinvestmentsinHealth.Inparticular

USAID/Kenyaiscurrentlysupportingtheformulationandimplementationplanningofessentialfoundationalhealthpolicies,laws,andguidelinesstemmingfromthe2010Constitution;andassistingcurrentMinistriesofHealthtobothplanforthetransitiontoCountyhealthsystemsandensuresustainedcoverageandimpactofessentialhealthservices.Assuch,itisnotanticipatedthatAHADIwilldirectlyundertakesuchworkinthehealthsector,butthatittheContractorshallcollaboratewithUSAID/Kenyaexistinghealthpartnerstoidentifyareasofprogramsynergythaarevalue-addedandnon-duplicative.Thesepartnersshallincludeinteralia:

• HealthPolicyandPlanning(HPP)–Whichisassistingwith:thefinalizationofFoundationalPolicies(KNHSSP

III, Health Bill); dissemination of National policies to County teams; support Ministry of Health andTransitionalAuthority to finalizeoutstandingissuesondevolution; thepreparation ofCountyhealth facsheets;thepreparationof Countyhealth Investmentprofiles; estimationofcountyhealthexpenditure&utilization;thereorganizationofMoHandCountygovernments;andreviewofplanningguidelines.

• Leadership,ManagementandSustainabilityprogram(LMS),whichisdevelopinganinductionmanualwithotherpartnersforCountyHealthManagementteams;aligninghealthservicesmanagementcurriculumtocounty systems; developing a scheme of service for health managers; and supporting an institutionaframeworkforautonomyofnationalreferralhospitals.

• FUNZOandCapacityKenyaprojects,whichareprovidingtraininganddevelopmentofhumanresourcesforhealth,andmayconsiderlocatinghealthtechnicaladvisorsinhighneedcounties.

• AfyaInfo, which is planning to support county level health information systems to be used for countyplanningandmonitoring.

• APHIA+programs,which supportintegrated servicedelivery,planningprocesses,andhealthsystemsin amajorityofCounties;exactplanswillbefinalizedthroughcommunicationswithinterimcountycoordinatorsforhealth,andsubsequentCountyHealthOfficers.

While Health Sector devolution is best undertaken by health experts versed in the technical considerations foensuringafunctioninghealthsysteminallitscomplexitiesandatalllevelsofdelivery,theContractorshallhelpuplinkHealthSectorconsiderationstobroaderplanningandimplementationprocessesattheNationalandCountylevelsofgovernment.Inessence,AHADI’srolevis-à-vistheHealthSectorshallbetohelpexistingandfutureHealth





projects coordinatewith thebroaderdevolutionreformprocess,and toensurethatthatbroaderprocessand its

cross-cutting actions benefit the Health sector (as they will all sectors). For example,while the APHIA+ projectstrengthenshealthpolicyandbudgeting,theContractorshallensurethattheseeffortsfitwithinthebroaderpolicyframeworksandbudgetingprocessesofCounties.Furthermore,asAHADIhelpstoimplementoverallCountybudgetpolicies (e.g., citizen participation mechanisms), the contractor shall work with OPH partners to ensure theiprioritiesareincluded inthe roll-out ofthesemechanisms.Anotherpotentialexampleof collaborationwouldbeAHADIassistingCountiesinestablishinganoverallmerit-basedhiringprocessthatalsoincludesHealth-specificjobdescriptionsandhiringprocessesthatweredesignedbyOPHpartners.EducationandYouth

TheContractor shall coordinatecloselywith EDY’s ongoingprojects toensure that AHADI leverages theexistingtechnicalexpertiseofthoseeffortsasitseekstosupportPTAs,aswellastoadvancecross-CountylearningandadvocacywithregardstoEducation.Programswithwhichtocoordinateincludebutarenotlimitedto:

• Education for Marginalized Children of Kenya (EMACK II), which increases opportunities for qualityeducationforprimaryandlowersecondaryschoolchildrenhistoricallymarginalizedbyculturalpracticesandpoverty(suchasthoselivingininformalsettlementareas).

• KenyaPrimaryMathandReading(PRIMR)Initiative,whichisworkingtodramaticallyimprovethelanguageandmathematicsskillsof3millionKenyanchildrenin500primaryschoolsby2015.

WithregardstoYouth,theContractorshallworkcloselywithand(onceitiscomplete)buildoffofthesuccessoftheYes You Can (YYC) effort. Yes YouthCan is a three-year, $45 million program to support the empowermentoKenyanyouthasenvisionedinthe2010Constitution.Theprogramaimstodeveloppeacefulleadersamong18-35year-olds, with the complementary objective of improving their socioeconomic status. Through Yes Youth Canyoung people organize themselves in youth-run and youth-led bunges (parliaments), through which membersdemocraticallyelecttheirownleadersatthevillage,County,andNationallevel.Thebungesprovideastructureanda forum for young womenand men tomobilize and take action to improve theirown livesand thoseof theineighbors,developnewleadershipskills,promotetransparentdecision-makingabouttheirpriorities,engagetheir

collective voice on decisions that affect them and revive the true spirit of harambee (a Kenyan tradition ocommunityself-helpevents)astheyserveindevelopingtheircommunities.TheContractorshallworktobuildthecapacity of Youth Bunges at all levels, but especially in their efforts to further professionalize and sustainthemselves,aswellastoengageinadvocacyattheCountylevel.

C.4.3 LINKAGESTOOTHERUSAID/KENYADRGPROJECTS

TheContractorshallensurethatAHADIintegratescloselywithotherexistingandfutureUSAID/Kenya/DRGprojectsand to adapt over time tomatchwith the changing realities of these projects. Much ofUSAID/Kenya’s recensupportforthedevolutionprocesshasbeenthroughtheKenyaCivilSocietyStrengtheningProgram(KCSSP).Giventhemandateoftheprogram,thefocushasbeenonsupportingthedemandsideofthegovernanceequation(civil

society) toadvocate for effective devolution and to support the engagement of the public in the process. Civisocietyeffortsthathavebeenandcontinuetobesupportedinclude:

• Educatingcitizensondevolution,howitwillaffect them,andtheimportanceof theirengagementtomakeitwork;

• Providing forums and other opportunities for citizens to make input on the legislative process andimplementation;

• HelpingcitizensworktogethertoidentifydevelopmentprioritiesforthenewCountiesoncetheycomeonline;





• IncreasingtheaccountabilityofthedecentralizedConstituencyDevelopmentFundthroughbettercivilsocietyoversightefforts;

• BuildingupthecapacityofwomentobecomeleadersinthenewCountygovernments;

• Assistinginthedraftingandrevisionofdevolutionlegislation;

• Advocatingforpassageofkeypiecesoflegislationwithstrongprovisionsforparticipation;and

• Monitoringandadvocating forrapidimplementationof thelegislation (e.g. forsufficientbudget and

qualifiedappointeesfortheTransitionalAuthority).• Developingcountyconflictprofilestoassistwithconflictmitigationefforts.

AlthoughKCSSPisscheduledto conclude itsactivities inlate2013, thisnewdevolutionprogramshallcollaboratewiththeprojectwhileitisongoing,andthenbuildoffofitssuccessesandlessonslearnedafteritcloses.InadditionanysubsequentcivilsocietyactivityfundedbythemissionshallalsobecloselycoordinatedwithAHADI.

TheParliamentaryStrengtheningProgram(PSP),implementedbytheStateUniversityofNewYork(SUNY)throughMarch 2014, is improving theKenyan Parliament's effectiveness in producing legislation, acting as an oversightinstitution,andcarryingoutitsrepresentationfunctionsinamoredemocratic,transparent,andeffectivemanner.Inrecentmonths,SUNYhasalsoprovidedsupporttotheTAtoassistwithitsplanning,monitoringandevaluation,communications,e-governmentstrategy,andcapacity-buildingplans.Inadditiontobuildingoffthesupportthathas

alreadybeenprovidedtotheTA,theContractorshallworkwithSUNYtostand-upthenewlycreatedSenateafterthe2013electionsandensurethatiteffectivelyengageswithandrepresentsCountyinterests.TheContractorshalalsoworkwithPSPtoensurethatParliamenteffectivelyandequitablyoverseethedevolutionprocess,aswellastocreateopportunitiesforcivilsocietyandCountygovernmentstoengagewithParliamentandadvocatefortheirinterests. Finally, the Contractor shall coordinate with PSP on SUNY’s support to capacity building of CountyAssemblies.

In additionto theactivities described above, USAID/Kenya is currently designing a series of bridgeactivities fotargetedcountiestopavethewayforAHADIandtofillgapswhilethemaindevolutionprogramcomesonline.TheseactivitiesmayincludetheinitialCountyBaselineStudydescribedinTask1.1(obviatingtheneedforthatstudyundethis contract); initial engagement with key County leaders; small grants support to Counties and civil societycontinued civic education; strengthening key entities such as the Transition Authority; and an internationa

conference on devolution best practices. As with the other efforts described herein, the Contractor coordinatecloselywiththeimplementersofthesebridgeactivitiesandensureaseamlesstransitiontothefullAHADIproject.

C.4.4 LINKAGESTOTHEWORKOFOTHERDONORS

TheContractorshallcoordinateextensivelywithanyandallrelevanteffortsfundedby otherdonors(boththosespecifically focusedondevolution,and those that touch on it tangentially), and shall adapt AHADI over time to

matchwiththechangingrealitiesoftheseprojects.Thedepthofcoordinationshalldependontherelevancyoftheproject in question. However, the Contractor shall conduct a broad range of coordination efforts, from joiningcoordinationbodies, toone-on-oneengagement, tojointplanning,upto andincludingbeingpreparedtoacceptbuy-infundingfromotherdonors.Therearealargenumberofprojectsfundedbyotherdonorstotackletheissue

ofdevolutionthatareeitheroperatingorplanned(withmorelikelytobedeveloped).Thesecomplimentaryeffortsarelikelytoinclude,butarenotlimitedto,thefollowing:

• TheEuropeanUnion is currently supporting the “Bridging theDivide throughAccountable Governance”programthrough2014toprovideciviceducationtocitizensandnewlyelectedCountyofficials.Sometimein2014,it isexpectedtofollowthiseffortwithanewprojectcalled“InstrumentsforDevolutionAdviceandSupport” thatwillfundlocaleconomicdevelopmentprojectsin 5Counties (Kilifi,Makueni,Kisumu,UasinGishuandIsiolo).Thiswillbeaccompaniedbycapacitybuilding tothosetargetCounty’stomanagethese





projects ina participatory fashion;support tocivilsocietytomonitortheseprojects;and finallynational

levelsupportforimprovedpublicfinancialmanagement.

• UNDP is supporting the Transition Authority and other key institutions involved in devolution throughtechnicalassistanceandabasketfundinginstrument.Itiscurrentlyfinalizingthedesignofanewintegratedservicedelivery program that will focus on public financialmanagement, capacity development fornewleaders,andenhancingpublicparticipation.

•

UNOPSwillseektosupportthedevelopmentofdevolvedprocurementsystems.

• UN-Habitatwillfocusonurbansocialaccountability.

• The World Bank, Australia Agency for International Development (AusAID) and the United Kingdom’sDepartment for International Development (DFID) have already started jointly funding the AccountableGovernanceprogram.GivenitsstrongcomplementaritieswithAHADI,itisdescribedindetailbelow.

Since 2010, with support from AusAID, the World Bank has provided thought leadership and assistance ondevolutiontoarangeofKenyanstakeholdersthroughtheFiscalDecentralizationKnowledgeProgram(FDKP).Linkedtothiseffort,theBank'ssocialdevelopmentteamhasprovidedassistanceonhowdecentralizationreformscanincorporatemechanismsthatencouragegovernmentresponsivenessandaccountabilitytocitizens.TheWorldBankalsosupports Kenya'sOpen DataInitiative, including applicationsthat supportdevelopmentandevidence-basedpolicymaking.

WithsupportfromDFIDandAusAID,theWorldBankwillnowextendandscaleupthisassistancethroughanew$5million Accountable Devolution initiative that integrates support for internal "supply-side" systems of devolvedgovernmentwith supportfor "citizen-facing"mechanismsthatenableCountygovernmentsto beresponsiveandaccountable. This technical assistance will support policy and regulatory reforms, development of institutionasystemsandcapacity,andinter-governmentalcoordination.Effortswillbefocusedonkeydevolutionchallenges:

• Managingkeyaspectsofthetransitiontodevolvedgovernment(e.g.,costingoffunctionassignments,intergovernmentalcoordination,humanresources);

• Establishingeffective,participatoryandaccountableCountyplanningandPFMsystems;and

•

EstablishingeffectiveCountyperformancemonitoringsystemtobenchmarkCountyperformance,includinapublic-facingopendatacomponent.

Thethreemaincomponentsoftheprojectare:1. Devolutionandservicedelivery;

2. Citizenengagementindevolvedservicedeliveryandopendata;and

3. Publicfinancialmanagementandpublicsectorreform.

While there would initially appear tobe considerable overlap with AHADI, there is in actuality a great deal ocomplementaritybetweentheprograms.TheAccountableDevolutionprogramwillbemore focusedonNationallevelsystems,mechanisms,standardsand regulations.AndwhiletheContractorshallworkwith theAccountable

Devolutionprogramtocontributetothedevelopmentofthesestandards,overalltheContractorshallensurethatAHADI is more focused on implementation and rolling these out at the County level. For example, when theAccountableDevolutionProgramleadsanefforttosetNationalstandardsforcitizenparticipationinthebudgetaryprocess,theContractorshallhelpCountiesbuyintothesestandards,committothem,andadaptthemfortheirrealities.TheContractorshall thenprovidedailyadviceandmentoringtoCountiestohelprollthesesystemsoutensurethattheyareimplemented,helpcitizengroupstoengagewiththem,andfinallyassistCountiesactuallyusethecitizeninputtheygleanfromthesesystems.





C.5 TECHNICALAPPROACH

UndereachTaskidentifiedbelow,theContractorshallbeheldtotheminimumrequirementsstatedtherein.TheillustrativetasksandperformanceindicatorsbelowshallguidetheContractortomeettheobjectivesoftheproject.

C.5.1 OBJECTIVE#1:TARGETEDCOUNTIESPROVIDEHIGHERQUALITYSERVICESTHROUGHIMPROVEDGOVERNANCE

C.5.1.1TASK#1.1:FACILITATECOUNTYPLANNINGANDINFORMEDDECISION-MAKINGTo inform decision-making for the project, for County governments, and for other decision-makers involved inoversightanddevolutionpolicy-setting,theContractorshallsupportresearchintothechallengesandopportunitiesposedbyeachuniqueCountycontext.TheContractorshallthenassistCountygovernmentstomakeeffectiveuseotheinformationresourcesgenerated.Allresearch,analysis,evaluation,studies,polls,etc.shallbeagreeduponwiththeAHADICOR,shallbewidelypublicizedanddistributed,andshallbeusedasthebasisforbriefings,trainingsplanningefforts,andtechnicalassistanceforkeystakeholdersinCountygovernment,civilsocietyandwithrelevant

Nationalbodies.

ThefirstactivitycarriedoutunderthisprojectmaybeaCountyPreparednessStudythatwouldactasabaselinefoCountypreparedness,awaytogatherbaselineindicatordata,aguidefortargetingtheproject,andaresourceforCountydecision-making.BuildingonworkstartedbytheWorldBank,theTA,USAID/Kenya’simplementingpartnersandothers,thestudywouldmakefulluseofexistingresearch.EitherthroughinformationprovidedinothereffortsorthroughAHADI’sdirectefforts,thebaselinestudycouldincludeamoredetailedCountyassetandliabilityauditthanhasbeendonebytheTA(bothinfrastructureandhumanresources),surveysandpolling,publicparticipation(e.g.focusgroupsandtownhallmeetings),targetedsector-needsassessments,economicbaselineandinvestmentclimateanalysis,civilsocietymapping,conflictmapping,andanassessmentofCountycapacityandcommitmenttogoodgovernance.Thisinitialstudymaybecarriedoutthroughothermechanisms,priortotheawardingofAHADI.I

so,theContractorshallusetheinformationalreadyprovided,andshallredirecttheresearchfundsthatwouldhavegonetothistasktootherinformation-gatheringeffortsasapprovedbytheCOR.

Theseeffortsshallinform,supportandleadintoinclusiveplanningeffortssuchasthedevelopmentand/orrevisionofbudgetsandIntegratedCountyDevelopmentPlansthatseektointegrateNationallevelplanningprocesseswiththe concerns and aspirations of civil society and County governments. The baseline studymay also inform thecreation ofMOUsand/or CountyCapacityStrengtheningPlans thatwillbedesigned andagreed towith Countyofficials, AHADI staff, USAID/Kenya and other relevant stakeholders such as bilateral donors and USAIDimplementingpartnersworkingintheCounty(whichshallbereviewedandupdatedasnecessaryonayearlybasis)Asnewresearchandinformationcomestolight,andastheoperatingenvironmentandcountyneedschange,theContractor shall continue to facilitate integrated, transparent and strategic planning on the part of Countygovernments.Alleffortsunderthistaskshallbothmakeuseoflocalexpertise,andhelptobuildlocalexpertiseby

usingparticipatorymethodsandmentoringCountyfacilitators.Furtherdetailsoninclusivepractices(forplanningeffortsorotherwise)aredescribedinTask#1.4below.

Sectorintegration

Manysubsequentstudiesandplanningeffortsshallfocusonand/orintegratekeysectoralandgovernanceissuessothat servicedelivery is informed and improved through facts, analysis and integrated planning that involves alrelevantstakeholders.Seebelowforspecificexamples.





Sub-tasksmayinclude:

• BaselineCountystudy.

• Periodicstudiesintothefollowingillustrativetopics:

• Desktop review and synthesis of existing research and relevant National strategies/policies (e.g.NationalClimateChangeResponseStrategy,CountyConflictProfiles,etc.)

• CountyeffectivenessstudiesthatcapturedemonstrableandreplicablesuccessesinCountyGovernance.

•

Climatechangevulnerabilityassessments.• Researchintoopportunitiesforlow-emissionsdevelopmentandalternativeenergyproduction.

• Surveysofyouthconcerns.

• ComparativestudiesofeducationoutcomesacrossCounties.

• Citizensatisfactionsurveysthatcontrasttheresultsofdifferentlevelsofcitizeninput.

• AnalysisofdistributionofservicedeliverywithintheCounty(togaugeifmarginalizedgroupssuchawomenandethnicminoritiesarereceivingequitablelevelsofservice).

• Widedistributionofresearchandstudies,andincorporationintoplanningprocesses.

• Briefingsandtrainingstokeystakeholders.

• DiagnosticsofCountyadministrativeanddecision-makingstructuresandbusinessprocesses.

• Support for strategic and development planning initiatives that are transparent and inclusive, such as

IntegratedCountyDevelopmentPlanningEfforts.• YearlyCross-SectorplanningandengagementdesignworkshopsthatleadtoMOUsbetweenAHADI,other

implementers,keystakeholdersandCountyGovernments.IllustrativeIndicators

• NumberofinstanceswherepolicieswereinformedbyknowledgeproducedwiththesupportoftheUSG.

• Number of planning mechanisms created or enhanced to increase inclusivity of key knowledge and adiversityofviewpoints.

• Feed the Future Indicator Handbook Indicator 4.5.1-21: Number of climate vulnerability assessmentsconductedasaresultofUSGassistance.

• FeedtheFutureIndicatorHandbookIndicator4.5.2-32:NumberofstakeholdersusingclimateinformationinthedecisionmakingasaresultofUSGassistance.

C.5.1.2TASK#1.2:ENHANCELEADERSHIPKNOWLEDGEANDSKILLSOFNEWTARGETEDCOUNTYOFFICIALS(ESPECIALLYOFFICIALSFROMMARGINALIZEDGROUPS)WithalargenumberofnewpositionscreatedbytheConstitution,andtherequirementthatnogenderconstitutemore than 2/3 of all elected and appointed bodies, therewill be an unparalleled opportunity for new femaleleadershiptoemergeattheCountyandsub-Countylevels.TheContractorshallseektocapitalizeontheopportunitytochangethefaceofleadership.ItshallencourageCountiestomeetorexceedtheirresponsibilitiestoappointqualified female candidates, along with other marginalized groups, at all levels of government. It shall alsostrengthenmarginalizedgroupcaucusesandassociationssotheycanlobbyfortheneedsofthosetheyrepresent.

Whilewomenandotherdisadvantagedpopulationsshallbeofparticularfocus,alldecision-makerselectedtoofficewillrequirecapacitybuildingaroundtheirnewrolesandresponsibilitiessothattheycanunderstandandfulfillthoseduties.Inadditiontoelectedleaders,theContractorshallalsoseektotrainandmentorimportantappointedCountystaffandcivilservantsinleadershippositions–thiswillhavethedualbenefitofexpandingCountycapacity,andalsoincreasing sustainability of this capacitywithin thegovernance structure, sincemany County staffwill remain inpositionevenafterelectedofficialshaveservedtheirtermsanddeparted.SincetheprojectwillnotbeabletotraineveryelectedandappointedofficialinaCounty,theContractorshallhavetobeselectivebasedonresponsibility,





trainingprovidedbyotherefforts,needforempowerment,anddemonstratedcommitmentofthetargetedofficials

totheprinciplesandactivitiesoftheAHADIeffort.

Inconcertwithotherprojectsdoingsimilarwork,theContractorshallensurethatAHADIassistsintheprovisionofacomprehensiveseriesofcapacitybuildinginterventionsthatshallcoverthemostimportantaspectsofgovernanceforthesenewofficials.ThoughNational-leveltrainingsmaysometimesbenecessary,theproject‘scapacity-buildingactivities shall take place within a target County or County cluster whenever feasible. The Kenya School o

Government (KSG) and the Centre for Parliamentary Studies and Training (CPST) have been identified by theTransition Authority for development of curricula and training of high-level County staff, with KSG focusing onCountyAdministrationsandCPSTfocusingonCountyAssemblies.TheContractorshallcoordinateandbuildontheefforts of these organizations – enhancing their sustainability and capacitywherever possible. However, thesegroupswilllikelyhavefundinglimitations,andsotheContractorshallexpandanddeepenthetrainingthesegroupcando– reachingouttoawidernumberof staffandofficials,conductingmoreongoingmentoringattheCountylevel,ensuringimplementationoflearning,andfillinggapsnotcoveredinthecurriculum.

Illustrative topics for training andmentoring includeprinciples of leadership, inclusive governance andminorityrights, conflict prevention, transparency and accountability, financial planning and budgeting, procurement andbudgetexecution,strategydevelopment,draftingCountypolicies/regulations,communication,andstrengtheningcivilsocietyoutreach.Giventhevastscopeanddepthofthetasksinherentinsuccessfuldevolution,akeyaspectothiscapacitybuildingshallbesensitizingleadersandstakeholderstothemagnitudeofthechallengesahead,sothatthey canbe strategicandrealisticin addressing them.TheContractor shall useinnovativestrategies forcapacitybuilding above and beyond traditional trainings and workshops. This could include embedding project staff inCountygovernments,establishingmentoringrelationships,facilitatingsister-municipalityarrangements,developingpeer-learningnetworks,etc.

SectorIntegration

Theenhancedleadershipandcapacityskillsdescribedinthistaskshallbedirectedtowardsabroadarrayofofficialsandstaff,includingthosethathavesomeresponsibilityoversector-specificmonitoringand/orimplementation.


• Aseriesoftargetedcapacity-buildinginterventionsforCountyofficials.

• Facilitatingthecreationofmentoringrelationshipswithmoreexperiencedleaders(potentiallywithretiredand/orinternationalofficialsviasister-Countyrelationships).

• Distributionofa“Toolkit”or“ReferenceLibrary”fornewofficials.

• Establishmentandfacilitationofpeerlearningnetworksforsharingbestpractices.

Developmentofmutualsupportcaucusesandassociations(e.g.,PublicOfficialswithDisabilitiesAssociation,CountyWomen’sCaucus).IllustrativeIndicators

• StandardForeignAssistanceIndicator(DRG)2.2-2:GovernmentEffectivenessIndexScore.

• StandardForeignAssistanceIndicator(DRG)2.2.2-6:NumberoftrainingdaysprovidedtoexecutivebranchpersonnelwithUSGassistance.

• Standard Foreign Assistance Indicator (DRG) 2.2.3-5: Number of sub-National entities receiving USGassistancethatimprovetheirperformance.

• Numberofofficialssuccessfullycompleting75%ofofferedcourses.





C.5.1.3TASK#1.3:ASSISTIMPLEMENTATIONOFTARGETEDCOUNTYMECHANISMSTOPROTECTANDEMPOWER

MARGINALIZEDGROUPSTheContractorshallworktoeducateCountyofficialsontheirConstitutionalresponsibilitytoincludemarginalizedgroups(suchaswomen,youth,personswithdisabilitiesandespeciallyethnicminorities),aswellasthepositiveadvantagesandmoralbasisforsuch inclusion.Technicalandfinancialsupport shall thenhelpCountiesputtheseprinciplesintopracticethroughtheestablishmentofanappointmentandhiringsystemthatequitablybalancestheneeds of various groups, provides new opportunities for minorities, and assists appointed officials (up to andincluding the six marginalized appointees to the County assembly) to advocate on behalf of the groups theyrepresent.Additional activitiesmay include assistance to set-up bodies dedicated to addressing theneeds ofmarginalizedgroups,andsupportforforumsthatbringtogethergovernment,civilsocietyandtheprivatesectortofindwaystoreduceconflictandempowermarginalizedgroups.CSOsmaybesupportedtoreachouttomarginalizedgroupstomobilizeandeducatethemonhowtoengageinthenewCountysystemusinglegalprecedentanda rights-basedapproachtoeffectivelyseekequitablerepresentation.AnotherpotentialavenueofearlyinterventionisthroughtheTA.GivenConstitutionprotectionsofmarginalizedgroups,theContractorshall,iftheTAisopentotheidea,workwiththeTAtoestablishinclusionguidelinesandcriteriathatmustbemetbeforetransferofresponsibilitycantake

place.

SectorIntegration

Animportantaspectofsector-specificintegrationunderthisresultshallbemonitoringofequitableservicedeliveryandadvocacytoencourageinclusionofmarginalizedgroupsinservicedeliverydecision-making.Inaddition,manyofthegroupstargetedbysector-specificservicesarethemselvesmarginalized(PLHIV,youth,etc.)andwillbenefitbygovernancesystemsthatallowthemtobetteradvocatefortheirinterests.


• Promote CSO advocacy campaigns that pressure the government to respect the rights of marginalized

groupsandtoincludethematalllevelsofgovernance.• Institute public/private forums and dialogues that prominently discuss the issues faced bymarginalized

groupsandhowtoaddresstheminawaythatreducespotentialconflict.

• Assist theTA to define specific requirements, strategies andM&E systems for inclusion ofmarginalizedgroups.

• Buildgovernmentofficials’understandingoflawsprotectingminorityrights.

• AssistCountiestoset-upbodiesforredressofissuesfacingmarginalizedgroups.

• AssistCountiestoputinplacemonitoringandevaluationsystemstotrackinclusionofmarginalizedgroupsovertime.

• AssistCountiestoinstitutehiringandappointmentpoliciesthatempowermarginalizedgroups.

• SupportNGOsseekingtodefendminorityrightsincourt.

IllustrativeIndicators

• Percentageofappointeesrepresentingmarginalizedgroups.

• Numberofcomplaintslodgedbyminoritygroupsadequatelyaddressed.

• PercentagedeviationofservicedeliveryexpendituresinmarginalizedareasfromCountyaverage.

• Standard ForeignAssistance Indicator (DRG) 2.4.1-11:Number ofUSG-funded organizations representingmarginalizedconstituenciestryingtoaffectgovernmentpolicyorconductinggovernmentoversight.





C.5.1.4TASK#1.4:ASSISTIMPLEMENTATIONOFTARGETEDCOUNTYMECHANISMSTOENHANCETRANSPARENCY

ACCOUNTABILITYANDPARTICIPATIONIn order toprotectagainstcorruption andencourage responsive governance,Counties willhave toput in placemeasures that provide citizens access to information on County actions, and the opportunities to use thatinformationtoaffectwhattheirgovernmentdecides.ItishopedthattheleadershiptrainingdescribedinTask#1.2willgarnersupportfortheimplementationofthesemeasuresandidentifychampionsthatcanbetargetedbytheproject. In caseswhere raisingawarenessis notsufficient, theproject shall engage throughcivil society,the TAand/orthejusticesystem.

Oncethereissufficientbuy-in,theContractorshallbuildonanyNationalstandards(ideallydevelopedwithAHADIand County government input) to assist Counties and sub-County entities to develop and implement opennesspolicies, aswell as to develop participation and feedbackmechanisms for beneficiaries (and/or to adapt thesepoliciesandmechanismsfromNationalstandards).Examplesofrelevantpoliciesandmechanismsarelistedunder

illustrativeactivities, below,andinclude effortssuch as facilitatingIntegratedCountyDevelopmentPlanningin away that is transparentandparticipatory. Eventually, theprojectmayeven assist certain interestedCounties torevisetheirentiresub-Countyandwardstructuretomakeitmoreparticipatoryanddemocratic–helpingthemtodesignagovernancestructurethatincludeselectedpositionsbelowtheCountythatareallowedbutnotinstituted

undercurrentlegislation.

Inaddition,theneedforoveralltransparencyandaccountabilityisalsomirroredandexpandedinTask#1.5,whichdeals with financial matters. And along with the participatory creation of these mechanisms that will provideopeningsforengagementonthepartofcivilsociety,theprojectshallsupportCSOstotakeadvantageofthesenewopportunitiesasdetailedinObjective#3.

Sectorintegration

These mechanisms will directly benefit sector-specific servicedelivery by reducing leakage from corruption andmakingthoseservicesmoreresponsivetocitizenneeds.


• Promotecivilsocietyadvocacyforincreasedtransparency,accountabilityandparticipation.

• Assist the TA to define and implement specific County requirements and strategies for transparencyaccountabilityandparticipation.

• TrainCountyofficialsonaccountabilityandanti-corruption(includingsector-specifictrainingsuchasissues

regardingextractiveindustriestransparency).

• SupportcreationofFreedomofInformationpoliciesandmechanismstorespondtocitizenrequests.

• Facilitatetheuseofe-governmentandinnovativetechnologicalsolutionsforincreasedopenness.Examplesincludeassisting Counties to develop andpopulateweb sites to publicize County activities andpoliciescreatepublically accessible digital records, and institute e-mail addresses for representatives, alongwithotheron-linefeedbackandengagementmechanisms.

• AssistCountyassembliesandotherbodiestobroadcastproceedings.• Support government to create participation mechanisms such as community planning forums, public

hearings on legislation, town halls, and citizen advisory boards – especially with regards to IntegratedCountyDevelopmentPlanningefforts.

• AssistCountygovernmentstoenacttransparentprocurementpoliciesthatallowforcivilsocietyoversight.

• AssistCountygovernments torevisetheir sub-Countystructureto allow forgreaterparticipation (e.g.vialocalelectionsatthesub-Countyand/orwardlevel).






• Numberofmajorlocalgovernmentdecisionsmadewithinputfromparticipationmechanisms.

• Percentageoflegislationandproceedingsmadepublic.

• Percentageofservicedeliverydatamadepublic.

• Standard Foreign Assistance Indicator (DRG) 2.2.4-2: Number of government officials receiving USGsupportedanti-corruptiontraining.

• StandardForeignAssistanceIndicator(DRG)2.2.4-8:CorruptionPerceptionIndexScore.

• Standard ForeignAssistanceIndicator(DRG) 2.2.4-7:NumberofUSG-supported anti-corruptionmeasuresimplemented.

C.5.1.5TASK#1.5:ASSISTTARGETEDCOUNTIESTORAISEANDEFFECTIVELYMANAGESUFFICIENTRESOURCESWiththemultitudeofnewservicesforwhichCountieswillberesponsible,itwillbeimportantforthemtogarneenoughresourcestofundtheirnewresponsibilities.Indeed,itmaybethattheTAwillrequireCounties tohavearevenueplaninplacetofundeachservicebeforeitisdevolved.ThiswillrequireacombinationofequitableNationagovernmenttransfers,reasonablelocalrevenuecollection,public-privatepartnerships,co-ordinationwithdonors,loans, and effective public financial management to reduce leakages in the system. The Contractor shall assis

targetedcountiesonallthesefrontsasneeded,aswellastocontributetoanyNationalstandardsdevelopedforrolouttotheCounties.

Countiesmustbe abletoeffectivelyadvocatetothecentralgovernment forequitablefunding that compensatesthem for transferred services. The Contractor shall ensure that AHADI assists them to advocateboth for a faideterminationoftheleveloffunding,aswellasfortheactualtransferofmoney(whichcanoftenbelessinrealitythenwasbudgeted).

InorderforCountiestomaximizetheirownrevenueinawaythatisjustandthatdoesn’tplaceanundueburdenonthepoor,theproject shallhelpCountyassembliesconsultwith civil societyas itlegislatesfairrevenuecollectionpolices.Once those polices arein place, theproject shall assistwithinstitutingand building thecapacity of theCountybodyresponsibleforrevenuecollection.Animportantaspectofthiscapacityshallbethecreationofsystems

thatenhancetransparentandaccountablehandlingoffunds(e.g.,theabilityofpayeestomaketransfersdirectlytothebank,publiclyavailablerecords,etc.)

Theprojectshallcreateavirtuouscirclewithregardstorevenueinwhichcommunitiesandbusinessesareinvolvedindeterminingreasonablelevelsoftaxationandintheplanningforhowthoserevenueswillbespent.OnceprojectsfundedbyCountytaxesarecomplete,theprojectshallhighlightthesesuccessessothatcitizensseethebenefitsotheir taxes,and thereforearemorelikelyto fulfilltheirresponsibilities– increasingtheabilityof theCountiestodeliver valuable services. Furthermore, the Contractor may help certain Counties analyze and improve thei

investmentclimateinthehopesofdesigninginterventionsthatattractmorebusinessandhencemoretaxrevenue.

Inaddition tocentral transfersandlocalrevenues,Countieswill likely requireassistance insettingupalternativemeans of securing funding for necessary services. Therefore, the Contractor shall assist in the facilitation o

public/privatepartnerships,andensuringthatany debtburdenstakenonbyCountiesarereasonable, repayableandmanagedresponsibly.

Tomore effectivelymanage all finances, The Contractor shall coordinatewith otherefforts to fill the gaps anddeepenPFMtrainingandstrengtheningCountyPFMsystems.ItshallalsoworkwithCountiestoinstituteauditandtransparencysystemsthatmakedataonbudgetsandexpendituresreadilyavailableforcivilsocietytocarryoutitswatchdogrole.





SectorIntegration

Thisresultwillbeessentialtothedeliveryofsector-specificservices.Unlesstheycanraisetherevenuetheyneed,Countieswillbeforcedtoreduceservicedeliveryinkeysectors,orrelyoverlyondonorsupport–thusreducinglocalownership.Conversely,by involvingcommunitiesindecidinghowtouserevenuesandbyreducingleakagesthroughanti-corruptionmeasures–theprojectcanincreasethelevelofownershipandtheamountoffundingthagoes to these essential services. Moreover, given the increased USAID focus on Government-to-Governmen

support,itwillbeusefulforCountyfinancialsystemstobesufficientlytransparentandaccountabletoreceiveandmanageUSGandotherdonorfunding.


• SupporttheCouncilofCountyGovernorsandothergroupstoadvocateforequitablecentralgovernment

funding.

• SupportCountiestoadvocateforandnegotiatewithregardstoequitabledistributionofrevenuesfromsharedresources(e.g.,parksandextractiveindustries)Assistwiththecreationand/orcapacitybuildingofCountyrevenueauthorities.

• Createtransparentsystemsforrevenuecollectiontoreducethepotentialforabuses.

• Facilitatecommunityandbusinessforumstodevelopplansfortheuseoflocallygeneratedrevenue.

• HelpCountieshighlightprojectsfundedbyCountyrevenue.

• ConductPFMtraining/mentoringforstaffthathasnotbeentrainedbyotherdonorsand/orrefresher,follow-uptraining/mentoringtodeepenunderstandingofthosethathavebeentrained.

• AssistCountiestoestablishrobust,transparentexpenditurereportingsystems.

• Supportforthedevelopmentandcapacity-buildingofanindependentauditauthority.

• SupportforCountyauditswithpublicpresentationoffindingsinunderstandableandactionableformats.

• Supportcivilsocietytoanalyzeandpublicizebudgetsvs.expenditures.

• Catalyzepublic-privatepartnershipsbetweenCountiesandbusinesses(e.g.,inalternativeenergyproduction,waterservicesdelivery,etc.)

• ProvidedebtfinancingexpertisesothatCountieswhofeelthattheyneedtoresorttoloanscandosoinasresponsibleawayaspossible.


• Amountofrevenuecollected.

• IncreaseintransfersfromcentralgovernmenttoCountygovernments.

• Numberoftargetedbudgeteditemsbroughttocompletionwithfullexpenditure.

• NumberofpeoplepassingPFMskillstest.C.5.1.6TASK#1.6:ENHANCETARGETEDCOUNTYMANAGEMENTOFSERVICEDELIVERY

Given County governments’ new Constitutional responsibilities, they can and should create a positive enabling

environmentandofferavarietyofsectorspecificservicesthatcanbeextremelytechnicalandcomplex.Todothis,Countieswillneedtobudgetandplanfortheseservices,enactpolicy,andsuccessfullycarryouttheirmanagemenand oversight responsibilities. Therefore, the Contractor shall first engage with decision-makers to help themappropriatelyvaluetheimportanceoftheseissues(andbalancethatvalueagainstcompetingserviceneeds).Oncechampionsareidentifiedandsupported,andoverallCountycommitmentisstrengthened,Countieswillbebetterabletofocusattentionandresourcesontheproblem.





Inadditiontocreatingabetterunderstandingofsectorspecificneeds,in-depthcapacitybuildingoftargetedoffice

holdersandstaffandtheCountylevel(andpossiblybelow)shallbecarriedinordertoachieveasufficientleveloftechnical knowledge needed for decision-makers to carry out their roles effectively. A key focus of the initiaassessmentandplanningdescribedin Task#1.1willbe todetermineexactlywhatadditionalknowledge, capacityand structures are needed to address these issues, beyond what already exists or is planned.Once needs areassessed,theContractorshallworktostrengthenCountygovernmentstobetterfulfilltheirrolewithregardstotheseissues.TheContractorshallworkwithsector-knowledgeablepartnerstofacilitatetrainingandmentoringfordecision-makersandimplementingstaff,aswellasassistingCountiestodefinewhatadditionaltechnicalpositionstheyneed,andtofillthosepositionswithqualifiedstaff.AnimportantpartofbuildingupCountycapacityshallbecitizenandexpertinvolvementinallaspectsoftheprocess,sothatAHADIensuresthatthosemostknowledgeableand/ormostaffectedareinvolvedinbudgeting,planning,legislativedraftingandimplementation.

SectorIntegration

ThistaskrepresentsperhapsthemostimportantareaforsectorintegrationundertheAHADIproject.Therearealargenumberofsector-relatedactivitiesthatcanbeundertaken,andtheContractorshallbepreparedtodosoatthedirectionoftheCOR.However,theseeffortsmustbecarefullycalibratedtosector-specificfundingprovided(whichcouldchangeovertime),andtheContractorshallmakeeveryefforttoleveragetheknowledgeandskillsresiding in existing sector-specific projects. Moreover, the Contractor shall ensure that it is complimenting andsupportingexistingsector-specificefforts,ratherthanpotentiallyduplicatingeffort(seeespeciallysectionC.4.2forfurtherguidanceonthismatter).

ClimateChangeandFoodSecurity:Manyactivitiesdescribedin this contract contributeto strengtheningservicesthat deal with these challenges.For example: climatechangevulnerability studies informdecision-makingundeTask #1.1.; or community forums that allow citizens to provide input into climate change adaptation anddevelopmentplansunderTask#1.4. Inaddition,underthistask,ClimateChange/FoodSecurity concerns shallbebroughtintoCountygovernmentplanningsotheycanbettermeetthoseneedsthroughimprovedservicedeliveryThoughthisshallbeimportantinallCountiesinwhichtheprojectworks,itshallbeespeciallyimportantinaridandsemi-aridCountieswheretheneedforcomprehensivepolicyandactiontoaddressdroughtresiliencyis themosacute.

EducationandYouth:ManyactivitiesdescribedinthiscontractcontributetostrengtheningservicesintheEducationandYouthsector; forexample:ensuringCountiescanadvocateeffectivelyto theNationalgovernmentforbette

educationservicedeliveryunderTask#3.2;orbuildingthecapacityandsustainabilityofYouthBungesunderTask#2.1. This particular task, however, shall also focus on integrating Education and Youth concerns into Countygovernmentplanning;aswellasincreasingthecapacityofCountygovernmentssothattheybothbetterunderstandtheparticularneedsofthesector,andcanbettermeetthoseneedsthroughimprovedservicedelivery.Addressingtheneedsofyouthwillbean importantconcernforCountygovernments.Butgiventhateducationwillbeoneoftheleastdevolvedsectors,Countieswillbeespeciallychallengedtofindcreativewaystoimproveeducationservicesfortheirconstituents(e.g.bycoordinatingwithPTAnetworks).

Health and Other: Though the areas of sector integration listed above shall bemajor foci for the project, it is

anticipatedthatopportunitiestoworkinothersectorsandinotherareasofservicedeliveryarenotonlypossible,butlikelytobeidentifiedovertime.Forexample,theprojectcouldfindopportunitiestoworkcloselywithCountiesinareassuchasinfrastructuredevelopment,economicgrowth,energyprovision,informationandcommunications

healthetc.Indeed,thereisastrongpossibilitythatbythetimeofawardofthiscontract,AHADImayhavefundingtofocusonextractiveindustrytransparencyefforts;andifthatisthecase,theContractorshallberequiredtointegraterelevantactivitiestoaddressthoseissues(asdescribedinseveralillustrativeactivitiesthroughoutthedocument).TheContractorshallbeabletoidentifytheseadditionalopportunitiesforengagementwithCountygovernments,consult with USAID on the feasibility of incorporating them into the project, ensure that AHADI’s work is





complimentarywithanyexistingprogramssupportedbyUSAID/Kenya,andworkcollaborativelywithUSAID/Kenya

todeterminerelevantactivitiesthatcouldimpactservicedeliveryintheseareas.WithregardstoHealthefforts,anyactivities AHADI undertakes shall involve coordinating with and helping to link existing Health programming tobroaderplanningandimplementationprocessesattheCounty-level.

Sub-tasksmayincludethefollowingwithregardstooverallservicedelivery(andpotentialcoordinationwithOPH-fundedefforts):

• BuildcapacityofrelevantCountybodiesforimprovedinternalorganization,financialmanagement,planningandhumanresourcesmanagement(incaseswhereexistingUSAID/KenyaprogramssuchasAphia+arenotalreadyfocusedonbuildingthecapacityofsector-specificCountybodies).ThiscouldtakeplacebothattheCounty,andinstructuresdevelopedforservicedeliverybelowtheCountylevel.

• Assist relevant County bodies to improve service delivery planning, management, oversight and qualitycontrol–includingtheestablishmentofmechanismsfortheinvolvementofCSOs/citizensintheprocessandinternalgovernmentmetricstomeasureperformanceimprovementsovertime.

• FacilitatethebuildingofcapacityofrelevantCountyassemblycommitteestoenhancetheirmonitoringroleandto take into considerationsector-specificprioritiesinbudgetingandpolicy setting.This could includestudytours,expertbriefings,training,etc.andmustcooperatewithexistingUSAID/Kenyaprogramstobring

sector-specificknowledgeintothebroadercontextofCountygovernance.• Improvequalityoflegislationthroughassistanceinlegislativedrafting,reviewviapublicforums,andvetting

ofdraftpolicieswithresearchinstitutionsandadiversearrayinterestgroups.

• FacilitatethetransitionofcivilservantsfromNationalgovernmentoversighttoCountyoversight, andthehiring of any additional necessary staff members, while also coordinating and notduplicating efforts osector-specificprogramsworkingonthisissue.

• Assist in thedevelopment ofwell-definedjob descriptions andestablishingmerit-basedhiringprocesseswhile also coordinatingwith sector-specific programs working on this issue (for example, OPH partnersdevelopinghealth-specificjobdescriptions,whileAHADIworksonthejobdescriptionsofotherstaffandtheCountyhiringsystemasawhole).

• AssistCountiestoincorporateandbalancehealthservicedeliveryplanningandbudgetingintothebroaderCounty budgeting and planning framework to optimizeuse of limited devolved resources for deliveringessentialhealthservices.

Sub-tasksmayincludethefollowingwithregardstoFoodSecurityandClimateChange:

• Helpestablishintra-governmentalcoordinatingmechanismswithsufficientauthoritytoworkacrossvariouscommitteesanddepartmentstoaddresscomplexandcross-functionalissues suchasClimateChangeandFoodSecurity.

• Build capacity of County governments to understand potential impacts from climate change and deviseappropriatelocaladaptationplans;includingthose that integrateclimatechangeadaptationand disasteriskreductionactivities.

• BuildcapacityofCountygovernmentstoworkwithcivilsocietyandcustomaryinstitutionstomitigateand

resolveconflictoverresources.• IncreasethecapacityofCountiestoanalyzeandintegrateawiderangeofdataintoCountydecision-making

processes,includingweatherandseasonalforecasting,wateravailability,populationvulnerability,economicdevelopment and early warning information such as the Famine Early Warning Systems Network(FEWSNET).

• WorkwithCountiestoclarifylandtenureandpropertyrights,includingaccesstoresourcesandtraditionalrights of pastoral communities. Support improved land titling and land tenure polices, rationalizing oadministrativeprocedures,computerizinglandrecords,etc.





• Support joint community and County strategic planning and implementation of investment in droughresiliency, disaster preparedness, economic development, and Community-Based Natural ResourceManagement(CBNRM).

• AssistCountiestodevelopLow-EmissionsDevelopmentStrategies(LEDS).

• AssistCountiestodevelopcomprehensivewaterresourcemanagementstrategies.

Sub-tasksmayincludethefollowingwithregardstoYouthandEducation:

• ProvidetrainingandsupportforyouthmainstreaminginallCountyplanningandservices.

• Establish and build the capacityofa youthadvisoryboardand other mechanisms for engagementwithYouthBungesandsimilaryouthempowermentCSOs.

• Buildthecapacityofcommitteesandagenciesfocusedonyouth-relatedservicessuchasvocationaltrainingpeace-building,andsportsandrecreationalactivities.

• AssistCountiestoplanandbudgetforvocationaleducationprograms.

• Support County government facilitation of public/private partnership strategies that create newemploymentopportunitiesforyouth.

• AssistCountiestopilottestandreplicateefforts thatcanhelpthemimpact thequalityofeducation.(Foexample,arecentstudyfoundthatsupplementingKenyancivil-serviceteacherswithlocallyhiredcontract

teachers who are beholden to empowered Parent Teacher Associations (PTAs) improved educationaoutcomes2).

• SupportCountygovernmentengagement inearlychildhoodeducation,whichis plannedtobeoneof thefeweducationalresponsibilitiesdevolvedtoCounties.Inparticular,identifylinkageswithUSAID'seducationprojectsthatarestrengtheningearlygradereading.

• Support Counties and communities that decide to use their own funds to respond to lack oschools/teachersintheirarea.

• AssistCountiestoengageandcoordinatewithPTAstodevisestrategiesforschoolimprovement.


• Standard Foreign Assistance Indicator (DRG) 2.2.3-5: Number of sub-National entities receiving USGassistancethatimprovetheirperformance.

• StandardForeignAssistanceIndicator(DRG)2.2-2:GovernmentEffectivenessIndexScore.

• StandardForeignAssistanceIndicator(DRG)2.2.2-6:NumberoftrainingdaysprovidedtoexecutivebranchpersonnelwithUSGassistance.

• Numberofgovernmentbodiesengagingconstituentsinservicedeliveryplanningandimplementation.

• NumberofindividualswhohavereceivedUSG-supportedsector-specifictraining.

• Localgovernmentservicedeliveryperceptionscore.

• Feed the Future Indicator Handbook Indicator 4.5.1-9: Number of polices/regulations/administrativeproceduresineachstageofdevelopmentasaresultofUSGassistance.

• FeedtheFutureIndicatorHandbookIndicator4.5.2-34:Numberofstakeholdersimplementingrisk-reducing

practices/actionstoimproveresiliencetoclimatechangeasaresultofUSGassistance.• Numberofstakeholderswithincreasedcapacitytoadapttotheimpactsofclimatevariabilityandchangeas

aresultofUSGassistance.

• NumberofpeoplereceivingtraininginglobalclimatechangeasaresultofUSGassistance.

• Number of institutions with improved capacity to address climate change issues as a result of USGassistance.

2SchoolGovernance,TeacherIncentives,AndPupil-TeacherRatios:ExperimentalEvidenceFromKenyanPrimarySchools ,NationalBureauofEconomic

Research,March2012,http://www.nber.org/papers/w17939.pdf





• Kenya 2011-2015 Feed the Future Kenya Strategy Indicator: Number of policies, regulations andadministrativeprocedures[thatimprovetheagricultureenablingenvironment].

• Numberofindividualsreceivingtrainingindisasterpreparedness,mitigationandresponse.

• Amountofbudgetedandexpendedinvestmentinmarketinfrastructureanddroughtresiliencyefforts.

• AmountofbudgetedandexpendedCountyinvestmentinyouthservices.

• Numberoflocalgovernmententitiesengagingyouthinservicedeliveryplanningandimplementation.

•

Numberofpublic/privateyouthempowermentactivitiessupported.• NumberofEducationserviceimprovementpilotstested.

• NumberofEducationserviceimprovementpracticesreplicated.

C.5.2 OBJECTIVE#2:IMPROVEDREPRESENTATIONOFCITIZENINTERESTSANDOVERSIGHTOFTARGETEDCOUNTYGOVERNMENTPERFORMANCEC.5.2.1TASK#2.1:ENHANCEINSTITUTIONALFUNCTIONALITYOFTARGETEDCSOSWithoutbasicinstitutionalcapacity,CSOswillbeunabletoeffectivelyrepresentpublicintereststothoseinpower,asdetailedinTask#2.2.WhiletraditionalcapacitybuildingwillbeimportantfortherelativelyweakCSOsattheCountylevelandevenforsomeofthemoreexperiencedCSOsattheNationallevel,theContractorshallseekto

makecivilsocietystrengtheningmoredirectedthanmanypastefforts.Organizationaldevelopmentshallbelinkedcloselytoperformancestandards,withCSOsgoingthroughastep-by-stepgraduation,sothatbytheendoffiveyears, numerous partners shall be eligible for direct USAID funding – with some of them taking on additionamanagement responsibility for the project along the way. Both positive and negative incentives shall beincorporatedintotheproject.CSOsthatmeettargetsshallbeeligibleforincreasedfundingandresponsibility,whilethosethatconsistentlyfailtomeetperformancestandardsmaybedroppedfromtheproject.Sustainabilitywillalsobeanimportantconcern,andtheContractorshallworktoensurethatlocalorganizationsdonotbecomedonodrivenordependentonUSAIDfundingfortheirexistence.

SectorIntegration

The Contractor shall target specific typesof organizations for capacity building in each sector. UnderAg/NRMcommunity development associations, unions, professional associations, chambers of commerce, resource usegroups,andproducerorganizationsshallbethemaintargets.IntheareaofEducationandYouth,theprojectshalltargetPTAs,andespeciallyYouthBungesthatmayhavegraduatedfromtheYesYouthCanprojectandseektoprofessionalizetheiroperations,enhancesustainabilityandbroadenimpact.


• CSOcapacityassessmentandstrengtheningplanning.

• Creationofgraduatedreward,acknowledgementandincentivesystems.

• Trainingandfollow-upmentoring.

• Staffembedsforsubstantialperiods.

• Creationofapeer-learningnetwork.• EstablishmentofCountycapacitydevelopmentmarketplaces.

• DevelopmentofCSO“incubator”institutions.


• CSOcapacityindexscore.

• PercentageoftargetedCSOs’fundingthatcomesfromdomesticsources.





• NumberofCSOsthatsuccessfullypassUSAIDpre-awardassessment.

• Feed the Future Indicator Handbook Indicator 4.5.1: Average percent change in score on key areas oorganizationcapacityamongstUSAIDdirectandindirectlocalimplementingpartners.

• Feed theFutureIndicatorHandbook Indicator 4.5.2-11:Numberof foodsecurity privateenterprises (foprofit),producesorganizations,waterusersassociations,women’sgroups,tradeandbusinessassociationsandcommunity-basedorganizations(CBOs)receivingUSGassistance.

•

Number of LocalMechanisms Supported with USG Assistance for Citizens to Engage their Sub-NationaGovernmentC.5.2.2TASK#2.2:ASSISTCSOSTOCONDUCTMOREEFFECTIVEADVOCACY,NETWORKING&WATCHDOGFUNCTIONSINTARGETEDCOUNTIESFortrulysuccessfuldevolution,governmentmustnotonlydeliverservices,butberesponsivetotheneedsofitconstituents in thatdelivery. The Contractor shallbuild the capacityof a diverse rangeof CSOs toactivate andrepresentcitizens,aswellastoholdgovernmentaccountable.ThoughtraditionaladvocacyNGOswillbeimportanpartners,theContractorshall–alsoreachoutandlinkinotherorganizationssuchasunions,chambersofcommerceprofessionalassociations,CBOs,YouthBunges,etc.toachievemaximumimpact.TheContractorshallstrengthenacadre oforganizationsable to:1) constructively collaboratewith each other andwith thedevolved government

structures,2)engagecitizenstobuild theirunderstandingof devolution,aswell asto catalyzeandfacilitatetheiparticipationintheprocess,3)aggregatecitizenconcernsuptotheCountyandNationallevels,and4)monitorCountyservicedelivery.

While theContractorshall focuson traditionaladvocacy training andmentoring (e.g. analyzing powerdynamicsstrategic planning, media engagement, etc.), it shall also focus on the networking and constituency-buildingcapacities that CSOs need inorder to effectively represent citizensandengagewith government.CSOs shall beassistedtoincreasetheirengagementandsupportamongstthegeneralpopulace,sothatwhentheyspeak, theivoicecarriestheweightofvoterswhocareabouttheissuebeingadvocatedandwhoarewillingtotakeactionsothattheirstanceontheissueisheard.CSOsshallalsobeencouragedandsupportedtogiveaddedweighttotheirpositions by networkingwith other local organizations conducting advocacy to County governments, and then

aggregatingtheirvoicewithothersacrossKenyatobuildcountry-widegrassrootsmovementsthatreachallthewayuptotheNationalgovernment.Inturn,National-levelorganizationsshallbeassistedtomentorlocalorganizationsandpartnerwiththemtoreachdowntothegrassroots.

The project shall help educate citizens as to the magnitude of the devolution process, and inculcate realisticexpectations for the effort and time required to roll it out. It shall also inform citizens of their rights andresponsibilitiesunderCountygovernance,aswellastheneedforcitizenparticipationintheprocess,andthenworkwithCSOstohelpcitizensfindwaystoengagewiththeirCountyandsub-Countygovernments.FundingshallbemadeavailabletoCSOstoconductactivitiesthatworkonthe“demand”sideoftheequationsothattheycanmaketheirdevolved governmentsmoreeffectiveandaccountable. This task shall aimto ensurethatthereis sufficientcitizeninputandoversightaspartofdevolvedgovernance,andtargetedorganizationsshallworkhand-in-handwithlocalgovernmenttosetupmechanismstomakethispossible.TheContractorshallalsoworkwithCSOstodevelop

strategiesandpracticaltoolsforengagementandoversightofgovernment.

SectorIntegration

Nomatter what sector CSOswork in, the engagement described in this taskwill benecessary todevelop locagovernmentthatisaccountableandresponsivetotheneedsofitsconstituents.

Climate Change and Food Security: USAID/Kenya’s REGAL project will work on diversified livelihood promotionthrough District Livestock Marketing Committees, District Environmental Committees, Elder Councils, Livestock





Associations, group ranches, conservancies, etc. It will strengthen the organizational capacity of local produce

groups,CommunityBasedAnimalHealthWorkersAssociations,LivestockMarketingCommitteesandothergroupsinvolved in the livestock value chain. It will also support CSO advocacy on pastoralism, water and rangelandresources,and climatechangeadaptation;anditwillpromoteCommunity-BasedNaturalResourceManagementGiven that extensive support for civil society organizational development and advocacy, the Contractor shalcoordinatecloselywithREGALtoensurethatitisbuildingonwhatREGALhasdonewithcivilsociety,ratherthanduplicatingeffort.OnceAHADIcomesonline,itsinitialassessment(describedinTask#1.1)shallhelpdeterminewhatREGALhasaccomplishedwithwhichorganizations,andwhatgapsremain.Innon-REGALareasinwhichAHADworks,theprojectshallprovidemorecomprehensivecapacitybuildingofCSOsinterestedinclimatechangeandfoodsecurityissues,andshalladaptandreplicatesuccessfulREGALstrategies,suchasCBNRMtootherlocales.

EducationandYouth:Withregardstoeducation,thecivilsocietyfocusforAHADIunderthistaskshallbetosupporPTAsandothereducation-focusedCSOsto advocate forincreasedbudgetsandbetter serviceprovisionfrom theNationalgovernment.Thisshallrequireacomprehensivenetworkenhancementeffortthathelpsthesegroupswork

togethertobuildeffectivelyfromthegrassrootsandimpactproactivelyattheNationallevel.WithregardstoyouththeContractorshallfocusonmentoringYouthBungesandotheryouthgroupstoadvocatefortheirinterestsattheCounty level, aswell as tomainstream their involvement inCountyplanningprocesses. Since there is alreadyaNationalnetworkstructureinplacefortheYouthBunges,theprojectshallworktoassessthenetwork’sstrengths

andweaknessesinordertoidentifystrategiesforimprovement.

Health and Other: If additional target sectors and service delivery functions are identified during projectimplementation, theContractor shallwork toensurethat these sectorsare complimentedby robustcivil societyadvocacy todemand better governance and improved service delivery. With regards toHealth, OPH is alreadysupporting the Health NGOs Network (HENNET) and other CSOs to conduct health-related advocacy, and issupportingCommunityUnitstructurestoengagecitizensonhealthcommitteesatalllevels.Therefore,anyAHADIeffort that could be approved with regards toHealth advocacy shall coordinate closelywith these projects and

ensurethatitisnotduplicatingeffort,butratherlinkingHealthCSOsintobroader,cross-sectoradvocacyeffortsattheCountylevel.

Subtasksmayincludethefollowing:

TheContractormaybuildthecapacityofCSOsandnetworksthrough:

• AdvocacytrainingandmentoringforCSOsandthecommunitieswiththey’reengaged.

• Advocacy“clinics”thatfacilitatemeetingswithdecision-makersinwhichCSOsputtheirnewadvocacyskillsintopracticewiththeguidanceandoversightofmoreexperiencedCSOs.

• TrainingandmentoringinnetworkandconstituencybuildingforCSOs.

• Network capacity assessments and information flowdiagnostics that analyze network strengths andweaknessesandleadtoplansfornetworkenhancement.

• Networkstrengtheningandcapacitybuilding, including“incubation”and facilitationof newnetworks(thosethatworkwithinCounties,andthosethatworkbeyondCountyborderstoimpactNationalissuessuchtheformationofanAridLandsCommunityAssociation).

•

Linking Health CSOs into broader advocacy networks focusing on cross-cutting topics such astransparencyandbudgeting.

SupportmayalsobeprovidedtoCSOssothattheycanconductthefollowingactivities:

• Advocacyandwatchdogeffortsthatmakeuseofnewandinnovativetechnology.

• AdvocacycampaignstoCountygovernmentsonkeysector-specificissuessuchaspolicyreform,servicedelivery improvements and County budget expenditures (e.g., by community developmenassociations).





• Advocacycampaignsand publicinterest lawsuitsto addressissuesof participation, transparency,andprotecting the rights of marginalized groups (including women, youth, persons with disabilities andethnicminorities).

• Service delivery monitoring – especially through work with beneficiaries on the development andpromotionofscorecardsthatevaluateservicedeliveryperformance.

• Monitoring of public financialmanagement practices such as revenue collection, procurement, and

budgetsversusactualexpenditures.• Investigationsintocorruptpracticesandcampaignstodemandtheprosecutionofperpetrators.

• Engagementingovernmentcreatedparticipationmechanismsand/orsupportforCSOstotakeinitiativeon the facilitation of such mechanisms when Counties have not done so. Activities would includecommunityplanningforums,publichearingsonlegislation,townhalls,andcitizenadvisoryboards.

• Civiceducationandsensitizationondevolutionthatleadstocivicaction.

• MembershipandlocalfundraisingdrivesthateducatecitizensontheimportanceofaCSO’smissionandseektogarnerincreasedsupportfromabroadergroupofconstituents,includingmarginalizedgroups.

• “Harambee” self-help efforts that focus on public/private/civil society partnerships for bettedevelopmentoutcomesandincreasedsustainability.

Dependingonidentifiedgaps,AHADIshallbuildonREGALeffortsthroughthefollowingsub-tasks:

• Targeting CSOs that have not yet been reached with capacity building (depending on how REGAL isimplemented,thismaybeentiregroupingsofCSOssuchaswaterusers’associations,oritmaybeindividuaorganizationsthatareworthfocusingon).

• ProvidingcapacitybuildinginareasthatREGALmaynotbefocusingon(e.g.,constituencybuilding).

• ApplyingnewtechniquesthatfurtherenhanceREGAL’sefforts(e.g.advocacyclinics,networkdiagnostics,bringing together groups from across Counties to link with National-levelNGOs to create a Kenya-wideeffort).

• Supporting advocacy in areas that REGAL has not yet worked in (e.g., monitoring, scorecards andinvestigations).

WithregardstoEducationandYouth,AHADIsub-taskscouldinclude:

• Establishmentofa NationaladvocacynetworkofPTAsandcivilsocietyorganizations (orenhancementoftheexistingnetworkifitisdeemedtohavesufficientleadershippotential).

• Capacity-buildingofYouthBungestoengageeffectivelywithCountygovernments.

• SupportYouthBungestodevelopsector-specific subgroupsthatallowthemtoengageonbroadrangeofissuesofinteresttoyouthatboththeCountyandNationallevels.

• NationalYouthBungenetworkassessmentanddevelopmentofanetworkstrengtheningplan.WithregardstoExtractiveIndustryTransparencyandAccountability,AHADIsub-taskscouldinclude

• Providingtrainingandsupporttodeepenandwidenpublicknowledgeandunderstandingoftheextractive

industryaswellastheneedforaccountabilityandtransparencyinthissector.• Supportefforts to increasetransparency andaccountability inextractiveindustriesby strengtheningCSO

monitoringofthesector.• SupportCSOadvocacyon theadoptionofExtractiveIndustryTransparencyInitiativestandards,aswellas

other relevant laws and policies, to help Kenya avoid the “resource curse” with regards to its newlylaunchedextractiveindustries.






• StandardForeignAssistanceIndicator(DRG)2.4.1-9:NumberofCivilSocietyOrganizations(CSOs)receivingUSGassistanceengagedinadvocacyinterventions.

• NumberofpoliciesaffectedbyUSG-supportedadvocacycampaigns.

• Numberofservicesimprovedviacivilsocietyscorecards.

• Numberofinstancesofcorruptionprosecuted.

• NumberofactivemembersoftargetedCSOsovertime.

•

Networkingcapacityindexscore.• NumberofCounty-levelCSOsthatengageonNationalpolicyissuesthroughnetworks.

• Feed the Future Indicator Handbook Indicator 4.5.1: Average percent change in score on key areas oorganizationcapacityamongstUSAIDdirectandindirectlocalimplementingpartners.

• Feed theFutureIndicatorHandbook Indicator 4.5.2-11:Numberof foodsecurity privateenterprises (foprofit),producerorganizations,waterusersassociations,women’sgroups,tradeandbusinessassociationsandcommunity-basedorganizations(CBOs)receivingUSGassistance.

• StandardClimateChangeIndicator4.8.2-10:AmountofinvestmentleveragedinU.S.dollars,fromprivateandpublicsources,forclimatechangeasaresultofUSGassistance

• NumberofinstitutionswithimprovedcapacitytoaddressclimatechangeissuesasaresultofUSGassistance

• Standard Foreign Assistance Indicator (Basic Education) 3.2.1-18: Number of PTAs or similar ‘school

governancestructuressupported.• Number ofmechanisms created to allow for constructiveengagement of youth (and othermarginalized

groups)inCountygovernance.C.5.2.3TASK#2.3:STRENGTHENTARGETEDCOUNTYMEDIAENTITIES

Integral tocivil society beingable to hold local government toaccountwill beaneffectivemedia that ensurescitizensareaccuratelyinformedofCountygovernmentperformance,andcanprovidea platformfor civil societyadvocatingchangewhenitisneeded.InsometargetedCounties,mediaoutletshavereceivedalargeamountotraining and have significantly increased their capacity.While in other Counties, local media entities are sparseand/orunder-capacitated. TheContractorshalldevoteasmallportionofitsprogrammingefforts(relativetothesize of support for Counties or CSOs) to enhancing the professionalism of local media, its knowledge of loca

governance systems, its ability to investigate issues of corruption and accountability, andmost importantly, itsongoinglinkagesandrelationshipswithcivilsociety.TheContractorshalltargetavarietyofmediaoutlets,withspecialattentiontovernacularandcommunityradio.


• Trainingforjournalistsandeditorstoenhanceprofessionalismandinvestigativeskills.

• Trainingforbothtraditionaljournalistsand,increasingly,influentialsocialmediausersinconflictsensitivity.

• Training for traditionalandelectronicmedia in sector-specific issues as they emerge in importance.Thiswould includeespeciallythepromotion of transparencyand accountabilityofexpenditures andrevenuesrelatedtotheextractionofnaturalresources.

•

Smallstipendstoconductinvestigativejournalism.

• Workshops that help to both identify stories for immediate production, as well as to build long-termconnectionsbetweenCSOsandtheMedia.

SectorIntegration

Acapacitatedlocalmediathatismoreprofessionalandbetterable toengagewithCSOswillbeabletobenefitawiderangeofpublicinterests–frominvestigatingpotentialcorruptioninfoodsecurityservicedeliverytoreportingonsuccessfulhealthservicedeliverystrategies.





IllustrativeIndicators:

• Standard ForeignAssistance Indicator 2.4.2-8 Number of training daysprovided to journalistswithUSGassistance,measuredbyperson-daysoftraining.

• StandardForeignAssistanceIndicator2.4.2-5Numberofnon-statenewsoutletsassistedbyUSG

• NumberofinvestigativemediastoriesproducedwithUSGassistance

• NumberofmediastoriesproducedwithCSOinput/cooperationandwithUSGassistance

C.5.3 OBJECTIVE#3:FUNCTIONALITYANDEFFECTIVENESSOFTHEDEVOLVEDSYSTEMINCREASEDTHROUGHIMPROVEDINTRA-GOVERNMENTENGAGEMENTANDCOOPERATION.

C.5.3.1TASK#3.1:ASSISTANDSTRENGTHENGOKENTITIESRESPONSIBLEFORTHETRANSITIONTODEVOLVEDGOVERNANCEBythetimethisprojectisawarded,theactivitiesoftheTransitionalAuthority(TA)willbewellunderwayanddeepinto its PhaseII efforts (focusing onpost-election devolution roll-out). Itis expected that the bodywill be fullystaffedandfunded,butifnot,bothdirectassistanceandsupportforadvocacyforadditionalresourceswilllikelybneeded. Given the importance of the TA, the Contractor shall provide guidance, lessons learned, technica

assistance, etc. in nearly every aspect of its responsibilities, but especially with regards to its planningcommunicationsandpoliticalengagementprocesses.

But perhaps the most important tasks for the TA are setting the criteria for service transfer, and building thecapacity of Counties to successfully meet those criteria. With regards to the transfer criteria, this could be acontentiousprocess,and theContractor shallprovidetheTAwithneededassistanceto facilitateadialoguewithMinistries,Countiesandcivilsocietythatwillsettransferrequirementsthatareachievablewithinarelativelyshorttimeframe,butstringentenoughsothatservicedeliverydoesnotdegrade.TheContractorshallfurtherassisttheTAtodevelopstrategiesforengagingtheparliamentandrelevantMinistriesinternally,aswellasengagingcivilsociettobe involved intheprocessexternally. Itshallalsoassist theTAto clearlyandpubliclyarticulatewhenCountiehavenotsufficientlymetcriteria,andwhattheymustdotomeetthosecriteria.Withregardstocapacitybuilding,theTAisunlikelytohavesufficientresourcestocoverCounties’capacitybuildingneeds,andsotheContractorshalplayanimportantsupportrole.TheentiretyofObjective#1isdevotedtothistask.Beyondthesethreeareas,otheimportantTAresponsibilitiesforwhichitwillneedtechnicalassistanceinclude:

• AuditingexistinginfrastructureandassetsheldwithinCounties.

• Planningforthetransferofthoseassetsalongwithexistinghumanresources.

• Planningandimplementationofthetransferofcentralgovernmentfunctionsandresponsibilities.

• DevelopmentofeachCounty’sfirstbudget.

• ThecreationandimplementationofeachCounty’spublicfinancialmanagementsystem.

TherearealsoothernationalentitiesthatshallrequiretechnicalsupportandguidancetofullyrealizetheobjectiveofAHADI.As responsibilitiesandadministrationschange, thesemayshiftovertime,but shall initially includetheMinistryofPlanning(oritssuccessor),MinistryofFinance,KSGandtheCPST.Giventhatnumerousdonorsand

projectsareworkingwiththeTAandtheseothernational-levelentities,theContractorshallcarefullycalibrateitstechnicalassistancetocomplimenttheworkofothersandavoidduplication.

SectorIntegration

Thereareseveralimportantaspectsofsectorintegrationthatshallbeaddressedunderthistask.ThefirstisthattheprojectshallhelpfacilitateanyoutstandingandclarifyingnegotiationsbetweenMinistries,CountiesandtheTAthawilllayoutadetailedandspecificdelineationofresponsibilities.Oncethesedifferentresponsibilitiesareagreedto





theprojectshallhelpcodifythemintopolicyandlegislation,andhelptheTAtofacilitatethedeliveryoftrainingand

capacitybuildingsothatthosetransferredservicesaremanagedanddeliveredeffectively.Theprojectshallensurethat keysector-specific skills,tools,methodologiesandconsiderationsareincludedin asuiteofcapacitybuildinginterventionsandresourcematerialsprovidedtonewCountygovernments.


• Assist with thecreation of County-level models forunderstanding, strategizing, planning anddevelopingpolicies for: climatechangeadaptation,enhancement of foodsecurity, low-emissionsdevelopment, andyouthengagement.

• Creationofa“CountyinaBox”packetofresourcesandtoolsfornewCountyofficersthatwouldinclude,foexample,modelsforCountyassemblystandingorders,recommendedstaffingstructure,transparenthiringpolicies,transparentfinancialmanagementandprocurementpolicies,etc.

• Assist theTA toengagewithMinistries,Countiesandtechnical expertstodevelopreasonablecriteriafordetermining when services can be transferred (ideally to include criteria that enhance transparencyaccountability,participationanddiversityrequirements).

• Work with the TA to provide County capacity-building.Provide the TA with lessons learned frominternational examples and capacity building to effectively plan and manage the actual transfer o

responsibilitiestoCounties.• EmbedtechnicalstaffintheTA(andpotentiallyotherGOKentities)toprovideadviceandsupportonan

ongoingbasis.

• WorkwiththeMinistryofPlanningtofacilitateparticipatoryCounty-levelplanningprocesses.

• StrengthentheabilityofKSGandtheCPSTtodeliverycapacitybuildingtoCounties.

• AssisttheMinistryof FinanceindevelopingandrollingoutPublicFinancialManagementstandardsto theCounties.


• NumberoffunctionsfullydevolvedtotargetCounties.

• NumberofCountiesimplementingmorethan75%oftotalfunctionstobedevolved.

• NumberofCountyfinancialsystemscreatedandimplemented.

• NumberofinitialCountybudgetswithadequateHealth,ClimateChange/FoodSecurityandYouthfunding.

• Numberofservicetransfercriteriainvolvingtransparency/accountability/participatoryrequirements.C.5.3.2TASK#3.2:SUPPORTMECHANISMSFORINTER-COUNTYLEARNING,COLLABORATIONANDENGAGEMENTWITHTHENATIONALGOVERNMENTAlthoughKenyaismovingtowardsamoredecentralizedsystemof government,itis importantto rememberthatCountiesdonotfunctionin avacuum.Theabilitytosuccessfullycoordinate,negotiate,advocate,andworkatallevels – bothupanddowngovernment– will beonehallmarkof aCounty'ssuccess. CountiesmustbeabletoarticulateneedstotheNationalgovernmentandinfluenceNational-levelpoliciesthataffectthem,aswellasto

engageeffectivelywithotherCounties.

ThiswillrequireasetofinstitutionsandforumsthatsupportorsupplementCountygovernmentintheireffortsandallowthemtocoordinatewitheachother,centralgovernmentMinistries,Parliament,thenewSenate,theremnantsoftheProvincialAdministration,CountyCommissioners,independentagencies,andcitizengroups.TheContractorshallassistCountygovernmentstosetuppermanentstructurestoallowforsharingbestpracticesandcoordinatedadvocacy (including the Council of County Governors envisioned in the Intergovernmental Relations Act). Theprojectshallfacilitatecross-countylearningthroughthesegroups,anditshallbuildthecapacityofthoseinstitutions





tolobbyforCountyneedstobemetbothwithinthegovernmentandthroughexternalpressurefrombodiessucha

civil society and the media. In addition to formal bodies, the project shall also support as-needed forums andmeetingsaroundkeyissues(e.g.,determinationsaroundfunctionaltransfercriteria,thepaceofdevolution,ortheauthority of CountiesversusNational government representatives locatedwithin theCounties) that need to beworkedout.

SectorIntegration

TheContractorshallworkto catalyze, supportand facilitate twotypesof inter-County coordinationmechanismsthatshallsupportsector-specificgoalsunderthistask.

1)Inter-CountyLearningandAdvocacy:Thefirstconsistsofbodiesthatexisttoshareinformationaroundissuesspecifictosectors,sothatCountiescanlearnfromeachother’sexperiencesandsharebestpractices.ThesegroupwillalsoallowCountiestotaketheleadininfluencingtheNationalagenda–highlightinglocalviewsonsectorissuesand providing a powerful means to advocate for those interests. A strong and capacitated Arid Lands CountyAlliance, forexample,shallbeformedtobeahighlyvisibleandeffectiveadvocatethatwouldkeepfoodsecurityissuesontheNationalagendayearround,insteadofjustwhenanemergencyarises.WithregardstoYouth,theContractormayhelptofoundaCountyYouthAlliancethatwillassistCountiestosharebestpracticesinprovidingopportunitiesforyouthtoconstructivelyengageingovernanceandimprovetheirlivelihoods.Suchanalliancecan

serve as a partner to the National YouthBunge system and the project can facilitate constructive engagementbetweenthetwogroupsforjointactivitiesandadvocacyattheNationallevel.Despitesomedecentralizationeffortsin the sector, Education will remain, as per the Constitution, a function controlled by the central governmentThoughthiscouldpotentiallychange,thesegroupsmaybeoneofthefewmeansCountieshaveforsuccessfullyengaging with the centrally controlled administration to effect education services in their areas. A strong andcapacitated County Education Alliance will allow Counties that have found ways to successfully supplemenNational-level education services and/or coordinate with National government representatives, to share thosepracticessotheycanbereplicatedbyotherCounties.AHADImayalsosupportaCountyEducationAlliancetojoinforces with civil society actors such as PTAs to advocate for increased educational budgets and better servicedeliveryinthesector.Thegroupcouldalsoworkwiththecentralgovernmentforevergreaterlocalcontrol,whichcouldpotentiallybeastepinKenyadecidingtoadoptaConstitutionalamendmenttodevolveeducation(which

manyKenyansfeelshouldalreadybeinplace).

2)Managing Shared Resources: The Contractor shall also focus support on a second set of bodies focused on

mechanismsfortwoormoreCountiestojointlymanageasharedresourcewhileminimizingconflict.Dependingonneed,thesegroupscaneitherbepermanentmechanismsforcoordination,or adhocgroupsbroughttogethertoresolveaspecificissueregardingagricultureorNRM.Wherefeasible,theyshouldalsogobeyondmanagementofexistingresources,topromotingpoliciesandjointactivitiesthatenhanceorevencreateresources.GiventhecrossCountynatureofresources(e.g.,parks,forests,water,oilresources,rangeland)andtheneedtopromoteequitableuse,thesegroupswillbeespeciallyimportantinthearidlands,andtheContractorshallworktosetthemupwithstrongenforcementtoolssothatagreeduponpoliciescanbeeffectivelyputintopractice.TheContractorshallalsoassist these bodies to integrate conflictconcerns into their policy-making, and to include robust input from thecommunitiesthatusetheresourcesinquestion.Doingsowillhelptheenactedpoliciesconformtotheneedsofthe

localpopulace,ratherthanpotentiallyfurtherinflamingexistingconflicts.

AdditionalSectors:IfadditionaltargetsectorsandservicedeliveryfunctionsareidentifiedasdescribedinTask#1.6

TheContractorshallhelpensurethatthesesectorsarecomplimentedbyrelevantinter-Countycoordinationbodies –eitherthroughdirectsupportorthroughcoordinationwithexistingprojects.

Sub-tasksmayincludethefollowingwithregardstooverallCountycoordination:





• AssistintheformationandstrengtheningoftheCouncilofCountyGovernorsandotherinter-CountybodiesThiswillincludeboththoseenvisionedintheIntergovernmentalRelationsAct,andthosethatwhilenotspecifically legislated, could have a positive effect (e.g., County Auditors’ Association, County AssemblyMemberAssociation,etc.).

• Assistinter-Countybodiestodevelopandcarry-outadvocacystrategies.

• Supportforcross-Countystudytoursandothermeansofdiffusingbestpractices.

•

Supportforforumsto increasecoordinationwithNationalbodies (e.g.,meetings thatbringto togetheraCounty’s civil society leaders,Members of Parliament (MPs), Senator, Governor, and County Assemblymemberstodefineandstrategizeacommonadvocacyagenda)onCountyissues.

• Facilitatedisputeresolution forums,mechanisms andmeetings that help resolveNational-to-County andCounty-to-Countyconflicts.

• SupporttheformalizationoflinkagesbetweenCountygovernmentsandtheirSenator

• SupportfortheformalizationoflinkagesbetweenConstituencyMPsandSub-CountyAdministrators

• Trainingandmentoringforcross-Countybodiesonintegrationofconflictandcommunityconcerns.

• LessonslearnedworkshopsforCountyleadersparticipatinginAHADI

Sub-tasksmayincludethefollowingwithregardstoClimateChangeandFoodSecurity:

• Creation, support and capacity-building of Arid Lands County Alliance for learning and advocacy to theNationalgovernmentonpoliciesfordroughtresiliencyinaridlands.

• Creation,supportandcapacity-buildingofotherrelevantCountysectorgroups:Agriculture,Water,Energyetc.

• Creation,supportandcapacity-buildingforbodiestomanagesharedresources.

• Support for cross-County bodies to enhance or create resources. Examples include forest and watecatchment rehabilitation, animal disease control, developing renewable energy facilities, and supportingresearchandscale-upofappropriatetechnologiesforimprovedagriculturalmanagementpractices.

• Supportforcross-Countycommunityforumstoresolveconflictanddesignpolicy.Examplesincludepolicieoncross-borderlivestockmobilityandwaterresources.

Sub-tasksmayincludethefollowingwithregardstoEducationandYouth

• Creation,supportandcapacity-buildingofCountyGovernmentEducationandYouthAlliances.

• Facilitate engagement between County Government Youth Alliance and the National Youth BungeAssociationthatjointlyidentifiesopportunitiesforyouthempowerment.

• FacilitateengagementbetweenCountyEducationAllianceand aNationalPTA networkto jointlyidentifyopportunitiesforadvocacyandimprovementofeducationalservices.

• SupportCountyYouthAllianceadvocacyonyouthissuesfacedattheNationallevel.

• DocumentationandexchangevisitsfromCountieswhohaveidentifiedcreativewaystoimproveeducationwithintheirbordersinordertoreplicatethepracticeelsewhere.

• FacilitationofjointCountygovernment/civilsocietyadvocacyonkeyissuessuchasincreasedbudgets,more

teachers, improved school facilities, better incentive structures and oversight of teachers, improvedcurricula,andgreaterlocalaccountabilityforteachersandschooladministrators.

• HelpCounties toengage theadministrationoneducationcoordinationeffortssuchas involvementin thedecision-makingprocessforcentralgovernmentblock-grantstoschools,andjointplanningforCountyhandoff of pre-primary students to primary schools.This may involve thecreation of in-County coordinationbodiesthatinvolveCountyofficialsandcentrally-employedofficialsstationedwithintheCounty.






• NumberofNational-leveldecisionsaffectedbyCountygovernmentadvocacy.

• Numberofdocumentedcasesofbest-practicestransfer.

• NumberofNational-to-CountyorCounty-to-Countydisputessuccessfullyresolved.

• Numberofsharedresourceswithestablishedcross-Countygovernanceproceduresinplace.

• ForeignAssistanceIndicator(BasicEducation)3.2.1-38:Numberoflaws,policies,regulations,orguidelinesdeveloped/modifiedtoimproveprimarygradereadingprojectsorincreaseequitableaccess.

•

StandardForeignAssistance Indicator (BasicEducation)3.2.1-38:Numberof laws,policies,regulations,oguidelinesdeveloped/modifiedtoimproveprimarygradereadingprogramsorincreaseequitableaccess.C.5.4 PROGRAMMODIFIER/RAPIDRESPONSEMECHANISM(USD$5,000,000)Inadditiontotheactivitiesdescribedabove,theContractorshouldhavethecapacitytorespondtounanticipatedeventsimpactingonachievementofAHADIobjectives,uponwrittenrequestfromtheUSAIDCOR.ThiscapacitymayberequiredinanyoftheresultareasmentionedintheSOWandshouldmeetthefollowingminimumstandards:

ProgramModifierResult:Contractorhasthecapacitytorespondquicklytounanticipatedeventsincludingtheillustrativeindicatorsidentifiedabove.

ProgramModifier(PM)/RapidResponsePerformanceStandards,ataminimum:

PM1TheContractorhasthecapacitytoprovideshortnoticetechnicalassistance(within21days)orlogisticssupport(within30days)inresponsetounanticipatedeventsandurgentrequeststhatarisewithregardstodevolution.Thecapacitymayberequiredinanyofthesubjectareascoveredbythecontractandanysubsequentamendments.

PM2Theassistancemayincludetechnicalassistance,trainingand/orlogisticssupportfororinbehalfofdevolutionstakeholdersandpartnersrequiringcriticalsupportforachievementofAHADIobjectives.Activitiesmayinclude,butarenotlimitedto:monitoring,planning,analysisandassessments;aswellastrainingororientationof,and/orpromotingdialoguebetween,devolution

stakeholdersandpartners.Assistancemayalsoincludeotheractivitiessuchaspreparationofreports;logisticalsupportfortimesensitivedevolutionpartnerinitiatives;integrationofadditionalsectors,geographicallocations,andpartners;andsub-grantstocriticalprogramrelatedcivilsocietyandCountyGovernmentactivities.

Note:Ifimplementationiseventuallyauthorized,thisProgramModifierwouldbeimplementedthroughafuturecontractmodificationprovidingadditionalfunding.

C.6 RISKS/ASSUMPTIONS/CONSTRAINTS

InthedesignofAHADIproject,USAIDhasmadethefollowingassumptionsabouttheoperatingenvironment:

• County Government will be given primary responsibility for the delivery of services anticipated in theConstitutionunderrelevantdecentralizationlawsandpolicies.

• AnychangestotheroleandfunctionofCountygovernmentwillnotprecludeAHADIfromworkingwiththem.

• GovernmentwillallowAHADItoprovidetechnicalsupporttoCountygovernmentsandtechnicalandgrantassistancetocivilsocietyorganizations.

• Governmentwillcontinueitsoverallcommitmenttothedecentralizationprocessandwon’tseektoactivelyundermineit.





• Otherdonorswillsupportpiecesofdecentralizationnecessaryforsuccess.

InthedesignoftheAHADIproject,USAIDhasidentifiedthefollowingrisksintheoperatingenvironment:

• TheTAmaylacktheskilledpersonneltoeffectivelymanagethedevolutionprocess.

• TheTAmaybegiventoobroadornarrowamandatetoeffectivelymanagethedevolutionprocess.

• Servicesmaybedevolved either tooquickly (beforeCounties areready)or tooslowly (undermining the

process).• CentralgovernmentofficialsmayinadequatelyempowerCountylevelgovernment.

• TheGovernmentmaybeunwillingtodisassembleprevioussub-Nationalgoverninginstitutions.

• SkilledKenyansmaybeunwillingtoworkincertainCounties.

• TheGovernmentcouldimposebureaucraticobstaclesthatcouldgreatlyhinderthedevolutionprocess

• NovicegovernmentofficialsinCountieslevelmaybemorepronetograft.

• Countyofficialsmaynotbeinterestedincreatingabetterservicedeliveryenvironment,and/orincreasingoversightandaccountability.

• TheremaynotbesufficientcivilsocietyinfrastructureorcapacityintargetCountiesthatcanbebuiltrapidlyenoughtohaveanimpactduringthelifeoftheproject.

• TensionswithinsometargetedCountiescouldbecomesosevereastoprecludeprojectoperationinthose

Counties.AspartofitsreportingtoUSAID(asdescribedinsectionF.7.),theContractorshallmonitorthestatusoftheabovementioned risks and assumptions, inform USAID whether these risks or assumptions materialize, whether theychangeinscopeorseverity,andwhethernewrisksorassumptionsareidentified.Asnecessary,theContractorshaladaptitsstrategytohandlechangesinrisksandassumptionsovertime.

C.7 MONITORING,EVALUATION,REPORTING,LEARNINGANDADAPTING

Aneffectivestrategyforprojectmonitoring,evaluation,reporting,learningandadaptingshallbeessentialgiventhescopeofthisproject,thediversityofresultsitistryingtoachieve,theshiftingpoliticallandscapeitwillbeworkingwithin, and the variety of actors it intends to work with. The Contractor shall present a draft Performance

ManagementPlan (PMP)withtheproposal,whichwillbe finalizedafterawardin accordancewithSectionF.TheplanshallincludetheContractor’sproposedindicatorstomonitortheachievementoftheScopeofWork,aswellasitsstrategyfor:a)effectiveoversight;b)staffmonitoringandevaluationcapacity;c)datamanagement;d)learningandmid-courseadjustmentsthatshallkeeptheprojectfocusedonachievingitsintendedobjectives.TheContractoshalllinkitsmonitoringtoaworkplanthatshallincludespecificimplementationandbudgetingfortheinitialandsubsequent12months.Inaddition,thecontractorshallsubmitquarterlyandannualreports,aswellasMonthlyProgressReportsasdescribedbelowinsectionF.7.

ThePMPshallincludetheagreeduponframeworkofgoals,outcomes,andoutputswithindicators,baselinesandtargetsdefinedforeach,withgenderdisaggregatedwhereappropriate.Whereprojectsoractivitieshavespecificinterventionsthattargetorbenefittheyouth(definedasthosewithintheagerangeof10to30yearsold),people

levelindicatorsshallbedisaggregatedbyage.Whereprojectsoractivitiesareimplementedinparticularlocations,theContractorshallmapandtrackthetypeofinterventionbyprojectobjectives.Aspossibleandappropriate,thiscouldbedonebycounty,regionandtargetarea. ThePMPshallincludemanyoftheillustrativeindicatorscontainedwithinthisdocument;howevertheContractorisfree to propose alternate or additional indicators, as long as they adequately measure project impact on thedescribedobjectivesandmeetagencyandcross-sectorreportingrequirements.Thecontractormustthinkcarefullyand strategically about which indicators are appropriatewithin the proposed program context and adequately





reflectprogrammaticresults. Thefocusof theseindicatorsmustbe onthequalityofmeasurementcapacityand

ability to gather requisite information. TheContractor shall be required to collectbaseline data forall relevanindicators,intheCountyPreparednessStudyasdescribedinSectionF.7,andthisbaselineshallbeusedtoevaluateprogramimpactandresultsin eachquarterlyreport. AgreementwillbereachedbetweenthecontractorandtherespectiveCORastohowdatafortheseindicatorswillbetrackedtoensureconsistency.Baselinedatagatheringshallbecompletedwithinthefirstfourmonthsoftheproject.Becauseassessmentandimplementationfrequentlyoverlapinaniterativefeedbackprocess,acertainlevelofnewresearch,verification,anddatacollectionmayberequiredinordertomakeinformeddecisionsandtomonitortheeffectivenessofdevelopmentinterventions.Thereforethisprojectshallcollectdatathatitis(1)necessaryinordertoimplementadevelopmentsolution(2)alignedwiththemonitoringandevaluationcriteriaofUSAIDForward.ThePerformance Monitoring Plan shall contain key evaluation questions that could guide the understanding andinterpretationofresultsinlinewithUSAIDEvaluationPolicy.UnderUSAID’snewEvaluationPolicy(http://transition.usaid.gov/evaluation/USAIDEvaluationPolicy.pdf ),theimplementingpartnerisprimarilyresponsibleformonitoringandongoingevaluations(typicallyformativeandmid-termevaluations)thatinformmanagementdecisionsbyassessingwhetherprojectsarebeingimplementedasplanned, reaching targeted groups, and achieving expected outputs and outcomes. However, the primary

responsibility for final (summative) evaluations that assess the overall performance and results from theproject/activity restswithUSAID.While theimplementingpartnerwillprovidesupportingdataandanalysis, suchevaluationswillbedesigned,implementedandseparatelycontracted(wherecontractsupportisneeded)bytheMissiontoassureobjectivityandrigor.With theopportunities offeredby anentirely newgovernance structure,USAID/Kenya hasdetermined that thiproject is potentially well positioned to be the subject of an Impact Evaluation (IE). As described in USAID’sEvaluationPolicy ,“Impactevaluationsmeasurethechangeindevelopmentoutcomethatisattributabletoadefinedintervention; impact evaluations arebased onmodels of cause andeffectand requirea credible andrigorouslydefined counterfactual to control for factors other than the intervention that might account for the observedchange.”IftheoptiontoconductanIEisexercisedbyUSAID/Kenya,thesuccessoftherigorousIEshallrequireclose

collaborationandeffectivecommunicationbetweenAHADIandtheexternalIEteamthroughoutthelifespanoftheproject.Inparticular,theContractorshallworkcloselywiththeIEteamonthefollowingprogrammaticaspectswhicharedescribedfurtherinthesectionbelow:

• County,sub-Countyandwardsiteselection,

• Baselinesurveydesignandsamplingscheme,

• CoordinationandharmonizationofperformancemonitoringandIE,and

• ActivitydesignandimplementationforadefinedsetofactivitiesthatmaybesubjecttotherigorousIE.Inaddition,USAID/Kenyamaychoosetoinstituteanexternalmid-termorperformanceevaluation(focusingmoreondescriptiveandnormativequestionsregardingtheproject).Similarly,theContractorisfreetoproposeinternalperformanceevaluationmeasuresitdeemsrelevantandcost-effective.3

C.7.1 IMPACTEVALUATION

ImpactevaluationguidancethattheContractorshalladheretoisdescribedindetailbelow.ThisImpactEvaluation(IE)willbeconductedexternallyandtherefore,theAHADIContractorwillberesponsibleforfullcollaborationwith

3SeeUSAIDEvaluationPolicy(www.usaid.gov/evaluation/USAIDEvaluationPolicy.pdf )andADS203(www.usaid.gov/policy/ads/200/203.pdf )formoredetailedguidance.





thethird-partyevaluator.ThetimingfortheevaluationwillbedeterminedinternallyatUSAIDandcommunicated

totheContractorduringthelifeoftheAHADIproject.DEFINEDINTERVENTIONSATSUB-COUNTYANDWARDLEVELSINASUFFICIENTNUMBEROFSITES

Inordertoconductarigorousimpactevaluation,itwillbecriticalfortheimplementertocommittocarrying-outadefinedactivity(orsubsetofactivities)withinasufficientnumbersub-Countiesorwards.ActivitiesunderTasks1.3,

1.4and2.2willlikelybethebestcandidatesforarigorousIE.LOWER-LEVELSITESELECTIONANDPROGRAMROLL-OUT

Toensure the success ofthe IE, it will beessential torandomize sub-Counties and wards into “treatment”and“control”sites.Putdifferently,itwillbenecessarytorandomlyselectthesetoflowerlevelsiteswheretheactivityselectedfortheIEwillbeadministered.TheIEteamwillberesponsibleforthedevelopmentoftherandomizationplan, incollaborationwiththe implementingpartner.Oncetherandomizationplan isfinalizedand thetreatmendistricts selected, the implementer will need to carry-out the activity under evaluation in the selected set o“treatment”sitesandnotimplementtheactivityintheselectedsetof“control”sites.Toaddressethicalconcernsthatmayarise,siteswhichareinitiallydesignatedas“control”sitescanreceivethe“treatment”atalaterstageintheprogram.Thisiscalleda“phased”randomizationdesign.

CLOSECOORDINATIONWITHIETEAMONSUBGRANTDISTRIBUTIONTOCSOS

Dependingontheactivityselectedfortheimpactevaluation,itmaybecriticalfortherecipienttoworkcloselywiththe IE team toensure that the distribution of subgrants toCSOsdoes not present significant contaminationoinferenceproblemsfortheIE.Forexample,theIEteamandimplementingpartnercanworktogethertoensurethatheproposedCSOactivities represent complementaryversuscompetingactivitiesto theplannedactivitiesundeevaluation.Additionally,dependingontheoverallimplementationplan,theimplementermayfinditadvantageoustoworkthroughthesub-grantmechanismsinordertoimplementtheactivitiesdesignatedfortheIE.

BASELINESURVEYDESIGNANDIMPLEMENTATION

Tomaximizeefficiency,conserveresourcesandproducethemostvaluableevaluation,itwillbenecessaryfortherecipientandIEteamtoworkinclosecollaborationonthedesignandimplementationofthebaselinesurvey.Inparticular, the substantial involvement of the IE team in the survey instrument design and sampling plan isimportant for twomain reasons. First, the IE teamwill devote resources to conductinga baseline study for thepurposesoftheimpactevaluation.Thus,asingle,widespread,comprehensivebaselinesurveythatcombinesboththeIEteamandimplementer’sresourcesmaybethemostefficientandaffordablemethodforachievingtheoveralevaluationobjectives.

Second,beyondtherigorousIEcomponent,theIE teamwillalsoberesponsibleforproducingabroaderprogramevaluation.Givenawell-designedsurveyinstrumentandsamplingdesign,thebaselinesurveyhasthepotentialtoproduce more reliable evidence regarding the overall program effect, and the IE team will bring significantexperienceandexpertisetothiscriticaldatacollectioneffort.

COLLABORATIONWITHTHEIETEAMREGARDINGACTIVITYADJUSTMENTS

Toensure a rigorous impact evaluationof the defined set of activities at the local government level, itwill benecessary for the recipient to ensure that these activities are implemented as consistently as possible acrosprogramsites.Throughouttheproject’slifespan,theremustbeeffectivecommunicationandcollaborationwiththeIEteamregardinganypossibleactivityadjustments;anyfundamentalorundocumentedchangeswillthreatenthevalidityoftheevaluationdesign.





COORDINATIONANDHARMONIZATIONOFPERFORMANCEMONITORINGANDIE

The performance monitoring plan and impact evaluation should be jointly developed to ensure a coordinatedevaluation effort. This will requireclose collaboration, effective communicationanda solid working relationshipbetweentheimplementer’smonitoringandevaluationteamandtheIEteam.

C.8 GRANTSUNDERCONTRACT

TheContractorshallmakegrantspursuanttoADS302.3.4.8(GrantsUnderContract).UseoftheGUCsprocedureisubjecttospecificapprovalbyUSAIDandmustmeetcertainconditions,notallofwhicharesummarizedhereinThe Contractor shall develop a grants procedure manual, approved by the USAID Contracting Officer, for theadministrationofGUCs. USAIDmustbesignificantlyinvolvedin establishing selectioncriteria forGUCsandmusapprove the actual selection of grant recipients. In addition, USAID will retain the right to terminate grantsunilaterally

Aminimumof$15,000,000ofprojectfundingshallbeallocatedoverthefive-yearprogramfortheGrantsundeContractprogram(withevenhigheramountsencouraged).Theremainingamountoffundingtolocalorganizations

and institutions shall be used for subcontracts and purchase orders for management responsibilities and to

implement activities as required. The grant fund is used specifically to ensure that local organizations andgovernmentshaveaccesstofundstocarry-outdevolution-relatedefforts,andthatthecontractorhastheflexibilittorespondaccordingly toneedsasthesearise. Inadditiontotraditionalgrantsandcooperativeagreements,thecontractorcanproposecreativewaystoutilizethisfundsuchasfixedobligationgrants,in-kindgrantsofequipmenor supplies, micro-grants, and subsidies ormatching grants to reduce risk and encourage buy-in. Creativity isexpected in the use of this fund to support Kenyan initiatives and institutions (both governmental and nongovernmental)inlinewiththeobjectivesoftheproject.

IncooperationwithandtobeapprovedbyUSAID,theContractorshallprepareaGrantsManualwithin30calendadaysafterawardwhichshallbeusedfortheselectionprocessforwinninggrants.TheGrantsManualshallincludetheestablishmenttransparent,competitiveproceduresfor1)determiningprioritiesandapproachesforgrantstobe

solicitedundertheAHADIprojectand2)makingfinalselectionofwinningapplicants.USAIDwillbecloselyworking

withtheContractorinthemanagementandadministrationofthegrantsunderAHADI.TheAHADICORwillprovideoversightandguidancetotheContractorinsolicitingandimplementinggrantsinawaythatachievestheobjectivesoftheproject.

ENDOFSECTIONC





SECTIOND–PACKAGINGANDMARKING

D.1 AIDAR752.7009MARKING(JAN1993)

(a)ItisUSAIDpolicythatUSAID-financedcommoditiesandshippingcontainers,andprojectconstructionsitesandotherprojectlocationsbesuitablymarkedwiththeUSAIDemblem.ShippingcontainersarealsotobemarkedwiththelastfivedigitsoftheUSAIDfinancingdocumentnumber.Asageneralrule,markingisnotrequiredforrawmaterialsshippedinbulk(suchascoal,grain,etc.),orforsemi-finishedproductswhicharenotpackaged.(b) Specific guidance onmarking requirements should beobtainedprior toprocurement of commodities tobeshipped,andasearlyaspossibleforprojectconstructionsitesandotherprojectlocations.Thisguidancewillbeprovidedthroughthecognizanttechnicaloffice,orbytheMissionDirectorintheCooperatingCountrytowhichcommoditiesarebeingshipped,orinwhichtheprojectsiteislocated.(c)AuthoritytowaivemarkingrequirementsisvestedwiththeRegionalAssistantAdministrators,andwithMissionDirectors.

(d)AcopyofanyspecificmarkinginstructionsorwaiversfrommarkingrequirementsistobesenttotheContractingOfficer;theoriginalshouldberetainedbytheContractor.

D.2 BRANDINGPOLICYANDSTRATEGY

Brandingstrategyimplementationandmarkingunderthiscontractshallcomplywiththe“USAIDGraphicsStandardsManual” available at http://www.usaid.gov/branding and any successor branding policy as detailed in theAutomatedDirectiveSystem(ADS)Chapter320.Objective:ToprovidepotentialOfferorswithareastobeaddressedinthedevelopmentoftheUSAID/KenyaAgileandHarmonizedAssistanceforDevolvedInstitutions(AHADI)ProjectBrandingImplementationandMarkingPlans

soastodeliverthemessagethattheassistanceisfromtheAmericanPeople.Activityname:Thenameoftheactivityshallbethe“USAID/KenyaAgileandHarmonizedAssistanceforDevolvedInstitutions(AHADI)Project.”IneverypubliceventordocumentandindiscussionswiththeGovernmentofKenyaand other counterparts, the contractor shall identify the activity as the “USAID/Kenya Agile and HarmonizedAssistanceforDevolvedInstitutions(AHADI)Project”(whichcanbeabbreviatedtoAHADIaftertheinitialreferenceismadeinaparticularinstance).Branding:Thebrandingstrategyshallincorporatethemessagethattheassistanceis“FromtheAmericanPeople,”andissponsoredbyUSAID.USAIDpolicyistorequireexclusivebrandingandmarkinginallitsdirectcontracts.Positioning:PublicitymaterialsandcommunicationsshallclearlyreflectthenotionthatthisactivityisprovidedbytheAmericanPeoplethroughUSAIDwiththeclosecollaborationandsupportoftheGovernmentofKenya.NootheorganizationswillbeacknowledgedpubliclyinconnectionwithAHADI.Visibility: USAID seeks a very high level of visibility through USAID-branded public events, high-level visitscommunityawarenessandtrainingactivities,andmediacoverage.However,theContractormayproposeactivitiestobe exempted from this requirementto theContractingOfficer’sRepresentative(COR)for concurrenceandforContractingOfficerapproval.





ApprovalProcedures:IncarryingouttheapprovedBrandingImplementationandMarkingPlans,thecontractorwil

seektimelyapprovalfromtheCORforallpublicandmediadocuments,speeches,andeventpreparationformsasperUSAID/Kenyaoutreachandcommunicationproceduresatleastthree(3)weekspriortotheimplementationdateofthesubjectactivity.SpecificwaiversofbrandingimplementationandmarkingrequireContractingOfficer’sadvancedwrittenapproval. Anticipated Elements of Marking Plan: Deliverables to be marked include products, equipment and inputsdelivered;placeswhereactivitiesarecarriedout;externalpubliccommunications,studies,reports,publicationsandinformative andpromotional products; andworkshops, conferences, fairs andany such events.Studies, reportspublications,Websites,andallinformationalandpromotionalproductsnotauthored,reviewed,oreditedbyUSAIDmustcontainaprovisionsubstantiallyasfollows,“Thisstudy/report/Website(specify)ismadepossiblebythesupportoftheAmericanPeoplethroughtheUnited

StatesAgencyforInternationalDevelopment(USAID.)Thecontentsofthis(specify)arethesoleresponsibilityof

(nameoforganization)anddonotnecessarilyreflecttheviewsofUSAIDortheUnitedStatesGovernment”.

GraphicsStandardManual:USAID’swebpagecontainstheelectronicversionoftheGraphicStandardsManualthatiscompulsoryforallcontractorstofollow.

D.3 APPROVALOFCONTRACTORBRANDINGIMPLEMENTATIONANDMARKINGPLAN

TheContractor’sBrandingImplementationPlanandMarkingPlan,willbefinalizedandsubmittedforContractingOfficerapprovalnolaterthan15daysaftercontractaward.TheContractorwillfollowtheapprovedplanduringimplementationofthiscontractunlessawaiverisrequestedandapprovedbythecontractingofficer.GuidanceonapplyingforwaiverscanbefoundinUSAIDAutomatedDirectivesSystemChapter320,BrandingandMarking.

ENDOFSECTIOND





SECTIONE–INSPECTIONANDACCEPTANCE

E.1 NOTICELISTINGCONTRACTCLAUSESINCORPORATEDBYREFERENCE

Thefollowingcontractclausespertinenttothissectionareherebyincorporatedbyreference(byCitationNumber,Title,andDate)inaccordancewiththeclauseatFAR52.252-2CLAUSESINCORPORATEDBYREFERENCEinSectionIofthiscontract.SeeFAR52.252-2athttp://www.acquisition.gov/far/current/html/52_248_253.htmlforthefulltextoftheclause.NUMBER TITLE DATE

FEDERALACQUISITIONREGULATION(48CFRChapter1)52.246-5 INSPECTIONOFSERVICES-COSTREIMBURSEMENT APR198452.246-3 INSPECTIONOFSUPPLIES–COSTREIMBURSEMENT MAY2001

E.2 INSPECTIONANDACCEPTANCE

USAIDinspectionandacceptanceofservices,reportsandotherrequireddeliverablesoroutputsshalltakeplaceat:

Democracy,RightsandGovernanceOfficeUSAID/KenyaU.S.Embassy,UnitedNationsAvenue,GigiriP.O.Box621,00629VillageMarketNairobi,Kenya

oratanyotherlocationwheretheservicesareperformedandreportsanddeliverablesoroutputsareproducedorsubmitted.TheContractingOfficerhasdelegatedtotheCORauthoritytoinspectandacceptallservices,reportsandrequireddeliverablesoroutputs.

E.3 MONITORINGANDEVALUATIONPLAN

Monitoringandevaluationplansshouldbeutilizedinordertoassesstheimpactoftheprogramsandwhetherornotobjectivesarebeingachievedandiftheyshouldbeadjusted.

ENDOFSECTIONE





SECTIONF–DELIVERIESORPERFORMANCE

F.1NOTICELISTINGCONTRACTCLAUSESINCORPORATEDBYREFERENCE

Thefollowingcontractclausespertinenttothissectionareherebyincorporatedbyreference(byCitationNumber,Title,andDate)inaccordancewiththeclauseatFAR52.252-2CLAUSESINCORPORATEDBYREFERENCEinSectionIofthiscontract.SeeFAR52.252-2athttp://www.acquisition.gov/far/current/html/52_248_253.htmlforthefulltextoftheclause.NUMBER TITLE DATE52.424-15 STOPWORKORDER,ALTERNATE1 AUG1989

F.2 PERIODOFPERFORMANCE

TheperiodofperformanceofthiscontractisTBD,2013throughTBD,2018.Theestimatedperiodofperformanceforthiscontractis5years.

F.3 PLACEOFPERFORMANCE

TheprimaryplaceofperformanceisNairobi,Kenya,wherethecontractorshallestablishafieldoffice.However,regionaoffices may be established in other parts of Kenya as necessary. The Contractor shall travel throughout Kenya, asnecessarytoperformtheworkrequirementsunderthisSOW.PotentiallocationsofongoingoperationandengagementincludeTurkana,Marsabit,Wajir,Isiolo,Garissa,TanaRiver,Lamu,Kilifi,Kwale,TaitaTaveta,Nairobi,Mombasa,KisumuMachakosandKiambu.ThefinallistoftargetcountieswillbenegotiatedwiththeContractorandwillbesubjecttotheapprovalofUSAID/Kenya.TheContractorshouldbeawarethatGarissaiscurrentlyanon-permissiveareafortravelandoperationsforentitiesunderChiefofMissionAuthority.Therefore,theContractorshallarticulateplansforobtaining

waiversorotherwiseimplementingtheprojectinthisCounty.AssecuritysituationsevolveinKenya,theContractorshalcontinuetoadapttheprojecttofitchangingrestrictionsandsecurityconcerns.

F.3 PERFORMANCESTANDARDS

Thecontractor’soverallperformancewillbeevaluatedjointlybytheCORandtheContractingOfficerandwillformthebasisoftheContractor’spermanentperformancerecordwithregardtothiscontractasrequiredinFAR42.15andAIDAR742.15.ThiswillformthebasisoftheContractor’spermanentperformancewithregardtothiscontract:a)Quality

o QualityandeffectivenessoftheContractor'slong-termkeypersonnel,othernon-keylong-termprofessionals,andshort-termspecialiststomeetcontractdeliverables.

o Performanceofkeypersonnel.

o Demonstrationofaviable,AID-effectiveapproachtoprogramactivitiesanddeliverables.

o PartnershipwithKenyanstakeholdersandUSAID.





o Abilitytoadapttorapidlychangingenvironmentalandprogrammaticneeds.

b)CostControl/Effectiveness

o Actualcostsincurredagainstthecontractor'scostproposal.

o Thefinalbudgetwillbeapartofthecontract.

o ThecontractormustreportexpenditurestoUSAIDagainstthebudgetquarterly.

o TheCORwillrandomlycheckexpenditures.

c)TimelinessofPerformance

o Abilitytosetandmeettimelinesfordeliveryofallagreedtasksincludedinthecontractscopeofwork.

o Long-termandShort-termtechnicalassistanceareidentifiedandfieldedinatimelymanner.

o Grantsundercontractareidentified,developedanddeployedinatimelymanner.

o TimelinessofdocumentsorreportssubmittedtoUSAID.

o Responsivenesstoidentifiedperformanceissues.

Duringtheperiodofthecontract,theCORwillconductannualperformancereviews,aswellasatcontractcompletiontomonitorthecontractor’sperformanceprogressandsuccessincludingthefollowing:

o AtleastmonthlymeetingswithUSAID;o Review of contractor’s scheduled reports (which include updates to the work-plan, fiscal expenditures and

accruals,progressreports,consultants’reports,etc.);o FeedbackfromGovernmentofKenyaofficialsandothercounterparts;o SitevisitsbytheCORand/orotherUSAIDpersonnel;

o Periodicimpactassessments/evaluations;o RegularplanningmeetingsbetweenUSAIDandthecontractortofinalizeannualwork-plansand/ortoidentifyemergingprioritiesrequiringattention,and;

o Coordinating committee meetings with USAID, the contractor, the Government of Kenya, and othestakeholders,asagreed.

F.5 KEYPERSONNEL

Thekeypersonnel proposedby thecontractor are considered tobeessential to theworkbeing performed.UnlessotherwiseagreedtobytheContractingOfficer,thecontractorshallberesponsibleforprovidingsuchpersonnelforperformanceofthiscontract.Replacementofkeypersonnelcannotbemadebythecontractorwithoutthewrittenconsentof thecontracting officer.The listingof keypersonnelmay,with theconsent of thecontracting parties, be

modifiedfromtimetotimeduringthecourseofthecontracttoadd,change,ordeletepersonnelandpositions,asappropriate.Thefollowingfull-time,Kenya-basedpositionsaredesignatedasKeyPersonnelwhichthecontractorshallfurnishfortheperformanceofthiscontract:

(TobecompletedbytheOfferor).





Title NameChiefofParty ____________________________DeputyChiefofParty ____________________________FinanceManager ____________________________GrantsManager ____________________________

MonitoringandEvaluationSpecialist ____________________________GeneralrolesandresponsibilitiesforKeyPersonnelareasfollows:

• ChiefofParty:Responsibleforoverallprogramleadership,strategicplanning,managementandqualityassurance.TheChiefofPartyensuresthatimpactsareachievedandthatdeliverablesareprovidedontime.TheCoPisalsoresponsibleforfacilitatingcommunicationandclosecoordinationwithUSAID/Kenya,otherdonors,theGoK,Countyleadership,civilsocietyandotherrelevantstakeholders.

• DeputyChiefofParty:ResponsibleforassistingtheCoPwithregardstoprogramleadership,strategicplanning,managementandqualityassurance.WilldeputizefortheCoPduringabsences.DependingontheOfferor’sproposedstaffingstructure,mayhaveotherdesignatedresponsibilitiesoutsideassistingtheCoP,suchasbeingheadofasatelliteoffice,orbeingresponsibleformoreday-to-daymanagementissuesthantheCoP.

• FinanceManager:Responsibleforoverseeingallaspectsoffinancialmanagement,includingfinancialsystemsimplementation,budgeting,expendituretracking,andfinancialreportingandaccountingforboththeprimeContractorandanysub-Contractorsorgrantees.

• GrantsManager:Responsibleforoverseeingallaspectsofthegrantsmanagementprocess,includingsettingupgrantsmanagementsystems,draftingtheGrantsUnderContractManual,draftingsolicitations,managingproposalreview,designinggranttemplates,draftinggrants,ensuringgranteecompliancewithrelevantrulesandgrantrequirements,andtimelyclose-out.

•

M&ESpecialist:ResponsibleforoverseeingallaspectsofMonitoring,Evaluation,Reporting,LearningandAdapting(MERLA)fortheproject,includingdesigningandputtinginplacerobustMERLAsystems,trackingindicatordatafortheprimecontractorandpartners,dataqualitycontrol,draftingrequiredreports,and

facilitatingmechanismsforprogrammaticlearningandadapting.Approvalofallnon-KenyanKeyPersonnelissubjecttothecandidate’sabilitytosecureaworkpermitfromtheGoK.KeyPersonnelRequirementsareasfollows:

• ChiefofParty:15years’experienceinprojectmanagement,Master’sdegreeinInternationalAffairs,EconomicDevelopment,PublicManagementorrelatedfieldrelevanttothepositionrequirements(5yearsofextraworkexperiencecanbesubstitutedinlieuofMaster’sifcandidateonlyhasaBachelor’sdegree),minimum10yearsworkingininternationaldevelopmentwithprogressivelygreaterresponsibility,minimum5yearsworkingin

governance.• DeputyChiefofParty:8years’experienceinprojectmanagement,Bachelor’sdegreeinInternationalAffairs,

EconomicDevelopment,PublicManagementorrelatedfieldrelevanttothepositionrequirements,minimum5yearsworkingininternationaldevelopmentwithprogressivelygreaterresponsibility,minimum2yearsworkingingovernance.

• FinanceManager:8years’experienceinfinancialmanagement,Bachelor’sdegreeinBusiness,Accounting,Financeorrelatedfieldrelevanttothepositionrequirements,minimum5yearsworkingininternationaldevelopment.





• GrantsManager:5years’experienceinmanaginglargegrantsfacilities,Bachelor’sdegreeinBusiness,Management,InternationalAffairsorrelatedfieldrelevanttothepositionrequirements,minimum3yearsworkingininternationaldevelopment.

• M&ESpecialist:5years’experienceinwrittencommunicationsandM&E,Bachelor’sdegreeinInternationalAffairs,DataManagement,Journalism,PublicManagementorrelatedfieldrelevanttothepositionrequirements,minimum3yearsworkingininternationaldevelopment.

F.6 MANAGEMENTOFCONTRACT

TheContractorshallworkcollaborativelywiththeAHADICORtodeveloptherequiredannualworkplansandprogressreports.Thisincludescostandqualitycontrolsunderthiscontract.TechnicalrequirementsandtaskswillbebasedontheContractor’sproposedworkplan,asamendedduringdiscussionswithUSAID/Kenya.

ThiscontractwillbemanagedbytheUSAID/Kenya,Democracy,RightsandGovernanceOfficewithtechnicalinputfromMission’sDevelopmentObjectiveteams.TheContractorshallprovidethemanagementnecessarytofulfillalltherequirementsofthiscontract.Thisincludescostandqualitycontrolunderthiscontract.

ItmustbenotedthattheContractorisrequiredtocommenceworknolaterthanseven(7)daysafterthecontract’seffectivedate.Allworkunderthiscontractshallbecompletedwithintheperiodofperformance.Thefollowingcontractmanagementprocessesandreportingwillberequired.AllreportsindicatedbelowwillbesubmittedtoUSAIDinEnglish.ThefollowingprocessesandreportingmaybeamendedorchangedasneededbytheCORandContractor.Specifically,thefollowing

maybeamendedbytheCORinconsultationwiththeContractorbasedontheannualreportingguidancebyUSAIDreportingrequirements.

F.7 REPORTSANDOTHERDELIVERABLES

InadditiontotherequirementssetforthinAIDARclause752.242-70,PeriodicProgressReports,theContractorwillsubmit to the COR reports, deliverables or outputs, as further described below. All reports must be submittedelectronicallytotheCOR.

DELIVERABLE DUEDATE

a.WorkPlan • DraftY1workplan-submittedwithproposal.

• FinalY1workplan-Within30calendardaysafterUSAIDfeedbackisgiven.

• AmendedY1workplan(withadditionalinformationfromCountyMOUs)–due

within120calendardaysaftertheFinalY1workplanisapproved.• Annual work plans - 30 calendar days prior to start of subsequent year of

implementationb.PerformanceManagementPlan

• Draft-submittedwithproposal

• Final-Within30calendardaysafterUSAIDfeedbackisgiven

• Amended Final PMP – within 120 calendar days of after the Final PMP isapproved.

c.FinalBrandingImplementationPlanandMarkingPlan

• Finalwithin15calendardaysofcontracteffectivedate





d.GrantsUnderContractManual

• Draft-Within30calendardaysofcontracteffectivedate


e.CountyPreparednessStudy(toincludeorbesubstitutedbyBaselineIndicatorDataasdescribedbelow).

• Draft-Within60calendardaysofcontracteffectivedate.


f.SubsequentStudies• Drafts–nolaterthan15calendardaysaftertheconclusionofresearch.• Final–nolaterthan15calendardaysafterfeedbackisgiven.

g.CountyMOUsand/or

CapacityStrengtheningPlans• Drafts–within75calendardaysoftheeffectivecontractdate.

• Final–within15calendardaysafterUSAIDfeedbackisgiven

• Updatedasnecessarythroughoutthelifeoftheproject..

h.Consultants’Reports • Nolaterthan10calendardaysafterthecompletionofservices

i.StrategyReviewReports • Draft–within10calendardaysofthecompletionofastrategyreviewsession

• Final–within15calendardaysofthecompletionofastrategyreviewsession

j.MonthlyProgressReports • Within5calendardaysoftheconclusionofthepreviousmonth

k.QuarterlyProgressReports • Within30calendardaysoftheendofquarter.Thelastquarterlyreportofthereportingyearshallbereplacedbyanannualreportthatsummarizestheentireyear'saccomplishments.

l.AnnualReport • Within 30 calendar days of the end of the annual reporting period. The lastannualreportoftheprojectshallbereplacedbythefinalprogramreportthatsummarizestheentireproject'saccomplishments.

m.FinalProgramReport • Fourweeksbeforethecontractcompletiondate

n.Close-outPlan • 180calendardaysbeforecontractcompletiondate

Insummary, theContractor shallberesponsibleforproducingthe following reports(seesectionH.12forsubmissionrequirementstodevelopmentexperienceclearinghouse):a.Annual Work plans. The work plan is a key document for contract performance that will detail the work tobeaccomplishedduringtheupcomingyear.ThescopeandformatoftheannualworkplanwillbeagreedtobetweentheCOR and the Contractor. During contractperformance, thework planwill beupdated,as required, subject toCORapproval.Contracting Officer’s approvalofwork plan updateswill be required if the proposed changes impact on the use oavailablecontractfunds.ItisanticipatedthatUSAIDMissionstaffwillreviewtheworkplanupdatesinordertoprovidecomments thereon and to recommend changes, if any. Such comments and changes, however, if accepted by the

contractor,willnotconstituteachangefromthetermsofthecontract.Workplansmustdescribetheactivitiesandinterventionsrequiredtomeetthecontractresults,including:1.Proposedactivitiesforthegivenyear;2.Correspondingtimeframeforimplementationofannualactivities;3.Detailedbudgetforimplementation;





4.Informationonhowactivitieswillbeimplementedinacollaborativeandcoordinatedmannerwithimplementingpartnersandotherentities,ifany.5.Reviewofpreviousyear’saccomplishments,problems,andprogresstowardsachievingcontractresults;and6.Proposedannualaccomplishmentsandprogresstowardsachievingresults.7.AGanttchartAspartofitsinitialworkplan,andallannualworkplansthereafter,thecontractorincollaborationwiththeCORandtheMission Environmental OfficerorBureauEnvironmental Officer, as appropriate,willreviewallplannedandongoingactivitiesunderthiscontracttodetermineiftheyarewithinthescopeoftheapprovedRegulation216environmentaldocumentation. If the contractor plans any new activities outside the scope of the approved Regulation 216environmentaldocumentation,itshallprepareanamendmenttothedocumentationforUSAIDreviewandapproval.Nosuch new activities will be undertaken prior to receiving written USAID approval of environmental documentationamendments.b.PerformanceManagementPlan(SeeSectionC.7).TheContractor’sperformancewillbemonitoredandevaluatedbasedonthecompletionofspecifictasksasoutlinedinthecontract,adherencetotheworkplan,andreportssubmittedtotheCOR.ThePMPwillbetheprincipalreferenceinmonitoringandevaluatingtheContractor’sperformanceandinassessingtheachievementofobjectives,resultsanddeliverables.

Attheminimum,thePMPmusthavethefollowing:1.AdescriptionoftheContractor’sestablishedmanagementsystemwithinwhichtheprojectPMPwilloperate –themanagementsystemrefersto:

o Organization-widepoliciesandproceduresformonitoringandtheirrelationtotheparticularPMP.

o Organizationalstaffing/expertise,roles,andresponsibilitiesandhowthesearetobeusedintheparticularPMP,includingtheroleofsubcontractors.

o Automatedandothermethodsusedtogather,store,process,summarize,analyze,and/orreportperformancedata.

o ProceduresforregularcommunicationwithUSAIDregardingthestatusofmonitoringactivities,includingearlynotificationofproblems.

o Meansofaddressingadiscoveredlackofprogressorsuccess.Proceduresshouldfocusonlearningfrom

mistakes,analyzingthem,andascertainingthereasonsformissteps.2. InformationaboutallactivitiestobemonitoredunderthePMP; thelistingofactivitiesshouldbeprovidedinalogicalframeworkwhich:

o Links activities to contract results—both those dictated by USAID in the contract and lower level ocomplementaryresultscontainedintheContractor’stechnicalapproach.

o Describesassumptionsbeingmadeabouttherelationshipoftheactivitytothecontractresult.

o Identifiestheindicatorsagainstwhichprogressistobemeasured(indicatorsidentifiedinSectionCmustbe

includedinPMP).





o Setsthebaselinedata,andthequarterly/annualtargetforeveryindicator.

o Describesthemethods/tools/techniquestobeusedformonitoring.Methodsformonitoringvaryaccordingtowhat itis beingmonitored.Someactivities can beobserved easily and costsand outputs can bemeasuredagainst theoriginal targetsand timetable. Other activities are lesseasy tomonitor in terms of quantitativeachievements, especially such intangible effects as awareness and empowerment and their direct links toprograminterventions.Indirectorproxyindicatorsmayhavetobeidentified,evenifthesecannotbeverified.Byconsideringthesefactorsattheplanningstage,expectedresultscanbekeptrealisticandcost-effectiveandtheContractorcanrecognizethatnotallavailableandusefulindicatorsare‘objectivelyverifiable.”

o Providesanillustrativeschedulefordiscretemonitoringactivitiestiedtotheoverallprojectworkplan.

3.GenderConsideration.Tothegreatestextentpossible,theContractorwillincludebothmenandwomeninallaspectsofthisprogramincludingparticipationandleadershipine.g.,meetings,training,etc.Thecontractorwillcollect,analyze

andsubmittoUSAIDsex-disaggregateddataandproposedactionsthatwilladdressanyidentifiedgenderrelatedissuesTo ensure that USAID assistance makes the maximum optimal contribution to gender equality, performancemanagementsystemsandevaluationsmust includegender sensitive indicatorsand sex-disaggregateddatawhen thetechnicalanalysessupportingtheContractdemonstratesthat:

o Thedifferentrolesandstatusofwomenandmenaffecttheactivitiestobeundertaken;

ando Theanticipatedresultsoftheworkwouldaffectwomenandmendifferently.

WhereprojectsoractivitiesareimplementedinparticularlocationsthePMPmustincludeadiscussiononwaystomapandtrackthetypeofinterventionbyprojectcomponentandfunduse.Aspossibleandappropriate,thiscouldbedonebycounty.TheContractorisencouragedtocollaboratewithrelevantstakeholdersinmonitoringeffortstoassurethatmonitoringandevaluationsystemsareascost-effectiveaspossible.c.FinalBrandingImplementationPlanandMarkingPlan:SeesectionsD.2,L.10andJ.3forfurtherinstructions.

d.GrantsunderContractManual:TheGrantsManualwillbetheContractor’sguidetoimplementingtheAgileandHarmonizedAssistanceforDevolved Institutionsprojectgrantfacility.Itmust coverall aspectsofgrantmaking,from

solicitation,screeningofapplications,vettingofqualifiedgrantrecipients,monitoringprogramandfinancialprogress,andclosingoutgrants.e.CountyPreparednessStudy: AsdescribedinTask#1.1,theContractorwillconductanddeliveranin-depthstudythawillactasabaselineforCountypreparedness,awaytogatherbaselineindicatordata,aguidefortargetingtheprojectandaresourceforCountydecision-making.IfthisactivityiscarriedthroughothermeanspriortotheawardofAHADI,thecontractorwillonlyberequiredtodeliverBaselineIndicatorData.f.SubsequentStudies: AsdescribedinTask#1.1,theContractorwillconductanddeliver1-5studiespercalendaryear

toguidetheprojectandprovideresourcesfor informedCountydecision-making.Studieswillbe identifiedin concerwiththeCORandotherrelevantUSAIDstakeholders.g.CountyMOUsand/orCapacityStrengtheningPlans: As further described in Task #1.1, based on the CountyPreparedness Study, as well as on stakeholder discussions (especially County government officials, other partnerworkingintheCountyandcivilsociety),theContractorwillagreetoMOUsand/orCapacityStrengtheningPlanswiththeconcurrenceofkeyCountyleaders(mostlikelytheGovernor,butpotentiallytheCountyAssembly,civilsocietyand/or





otherkeydecision-makers).TheseMOUs/plansshouldgiveanoutlineoftheinterventionsexpectedintheCountybythecontractorandtheresultsexpectedtobeachieved.Theyshallbeupdatedyearlyasnecessary.h. Consultants’ Reports.Within ten (10) days after completion of the services of all short-term consultants, thecontractorwillsubmittotheCORareportsummarizingtheactivities,accomplishments,andrecommendationsoftheconsultant.i.StrategyReviewReports:AsdescribedinsectionC.3.2,theprojectwillperiodicallyundergoStrategyReviewSessionsThe Contractor will be responsible for drafting summaries of the minutes of these minutes, high-lightening anyconclusionsandagreed-uponstrategychangesfortheprogram. j.MonthlyProgressReportsarebrief(1-5page)summariesofactivitiesandresultsthattookplacewithinthequarter.Alterationsfromplannedactivitiesshallbenotedandexplained

k.QuarterlyProgressReports:Thespecificformandcontentwillbeagreeduponattheworkplanningstage,butwilla

leastincludethefollowing:

• AnExecutiveSummary.

• Asummaryandassessmentofprojectactivitiesandaccomplishmentsduringthequarter.

• Asummaryofproblems,issues,andmeansofaddressing/correctingthem.ForeachcorrectiveactionproposedtheContractorshalldesignateresponsiblepartiesandestablishatimeframeforcompletionoftheaction.

• Adetailedworkplanforthefollowingquarter

• Acomparisontoplannedvs.actualactivitiesbasedontheworkplanfromthepreviousquarter(withexplanationsforanychanges)

• Successstories

• UpdatedindicatordatafromthePMP

• FinancialandGeographicinformationasfurtherdetailedbelow

FinancialReports.ThecontractorshallprepareandsubmittotheCOReveryquarterafinancialreportconsistingofapipelineanalysisthatincludesthefollowing:

1.Currentcontractbudget;2.Actualcostsincurredto-date;3.ProjectedexpendituresthroughtheendofthecurrentquarterandtheexpirationdateoftheContract;

4.Remainingfundsunderthecontract;5.LevelofEffortexpendituresto-dateperstaffmember;6.Accrualsreport–totalamountobligated,totalamountinvoicedfor,totalamountexpendedbutnotyetinvoicesfor,andremainingunexpendedfunds.

Reportswhichindicatethatexpendituresarelessormorethananticipatedwillbesupportedwitharationaledetailingtheprobablecause(s).Reportswhichindicatethatexpendituresaremorethananticipatedmustalsoincludeaplanforensuringthattheperformanceoftheresultwillbemetwithintheestimatedgrantbudgetforthatresult.Thissection





does not obviate requirements elsewhere in the Contract for notifying USAID regarding obligation balances andpotentialContractoverruns.GeographicalInformationSystemsReporting–ContractorwillbeexpectedtoprovideGISdataforalllocationsinwhichtheprojectisimplemented.AllspatialandgeographicinformationsystemactivitiesfinancedbyUSGfederalfundsmustcomplywith:

• OMBCircularA-16,ExecutiveOrder12906;

• AutomatedDirectivesSystem(ADS)507(FreedomofInformationAct);

• ADS551(DataAdministration);and4)ADS557(PublicInformation).

Therefore,Contractorsareexpectedto:

• documentdigitalspatialdataaccordingtoISO19115GeospatialMetadataStandards

• delivertoUSAIDdigitalcopiesofspatialdatawithaccompanyingmetadataatregularintervalstobedecidedby

theCOR;and/or

• makespatialdataavailabletothepublicandinformUSAIDofhowthisrequirementwillbemet(e.g.,viawebsite

address,CDdistributions,etc.)

ThisreportwillserveasatoolbywhichUSAID/KenyamonitorstheperformanceoftheContractor.Finaldetailsonthe

formatofthisreportshallbedevelopedinconsultationwithUSAIDuponawardofthecontract.

l.AnnualReports. The finalQuarterlyProgress Report for the year,which isdueonOctober 31of each year, shal

constitutetheAnnualProgressReport.InadditiontotherequirementsspecifiedaboveforQuarterlyProgressReportsit must include a comprehensive narrative report summarizing the previous year’s activities and accomplishmentsagainsttherespectiveannualworkplanindicators.Otherinformation,includes:

• Summary of both successes and failures of project interventions, with reasons for shortcomings and

recommendationsforactionstoovercomethem.• Annualfinancialstatusreports.

• Projectbibliographylistingreportspreparedunderthetaskorder

• List of all technical assistance activities (including those managed under TOPs), including name(s) of the

specialist(s),purposeanddurationoftheactivity,outputs, achievements,problemsencountered(ifany),and

howtheseproblemswereresolved.

• Listofin-countrycoursesandseminarsorganizedandthenumberofparticipants,disaggregatedbygender.

• Listofequipmentandmaterialspurchased,includingitemspurchased,destinationofequipment,andamount

expended.

ThisreportwillserveasatoolbywhichUSAID/KenyamonitorstheperformanceoftheContractor.FinaldetailsontheformatofthisreportshallbedevelopedinconsultationwithUSAIDuponawardofthecontract.

m. FinalReport.TheContractor shall submita detailedfinal report thatmust include, ataminimum,the followingelements:

(1) Comprehensivefinancialreportshowing,bylineitem,theamountsexpended.





(2) Summaryofallprojectinputs,outputs,accomplishmentsandimpacts.

(3) Discussion of problems and challenges encountered, including discussion about why (if relevant) certain

objectiveswerenotachieved.

(4) Lessonslearned.

(5) Successstories.

Inventoryofall reports,presentations, andotherkey documentsanddeliverablesproducedunder theContract.TheContractorshallcompileanddeliverallsuchreportsanddeliverables,totheCOR,concurrentlywiththeFinalReport,inauser-friendly,properlyindexed,searchableelectronicform(e.g.,CD-ROMorequivalentmedia).n.Close-outPlan-ThecontractorwilldevelopandsubmittotheCOR&COforapprovalacloseoutplan(administrationinformation,finance,procurementandmanagement)thatwillinclude,butwillnotbelimitedto,thefollowing: 1.Datesforfinaldeliveryofallgoodsandservicesforsubcontracts;

2.Apropertydispositionplanforthecontractorandsubcontractor(s)inaccordancewithcontractrequirements,whichmustbeapprovedbythecontractingofficer;3.ReviewofcontractfilesforauditpurposesandfinalbillingtoUSAID;

4.Ascheduletoaddressofficeleases,bankaccounts,utilities,cellphones,personnelnotification,outstandingtravelandsocialpayments,householdshipments,vehicle;phonesubscriptions,etc.;5.Receiptofallfinalinvoicesandcontractperformancereports;6.Reportontheestimatedamountoffundsnotrequiredforthecompletionofthecontract;7.Reportoncompliancewithalllocallaborlaws,taxclearances,andotherappropriatecompliancematters.

TheformatandoutlineofcontentsofthiscloseoutplanshallbeproposedbytheContractornolaterthan180calendadayspriorto theContract completiondate,andapprovedby the COR nolater than150calendardayspriorto theContractcompletiondate.

F.8 REPORTINGFORMAT

a. The coverpage of all reports requiredhereunder shall include the USAID identity (U.S.Agency for InternationaDevelopment/Kenya)prominentlydisplayed,thecontractnumber,contractorname,nameoftheUSAIDprojectoffice(ProgramOffice),thepublicationorissuancedateofthedocument,document title,authorname(s),projectnumberandprojecttitle.Descriptiveinformationisrequiredwhethercontractor-furnishedproductsaresubmittedinpaperorelectronicform.Allmaterialsshallincludethename,organization,address,andtelephone/fax/internetnumberoftheperson submitting the materials. The Contractor shall prepare these documents in English using Microsoft WordMicrosoftExcel,and/orMicrosoftPowerPoint.TheContractorshallpresentdocumentsorotherdeliverablesthatdonoreadilyconformtotheforgoingformatinaformattobeagreedtobytheCOR.TheContractorshallsubmitallwrittendocumentselectronicallytotheCOR. b.Hardcopyreportsshallbepreparedonnon-glossypaper(preferablerecycledandwhiteoroff-white)usingblack

prints.Elaborateartwork,multi-colorprinting,andexpensivebindingarenottobeused.Wheneverpossible,pageshallbeprintedonbothsides.c.Electronicformatsshallbesubmittedwiththefollowingdescriptiveinformation:

(i)Operatingsystemformat,e.g.WindowsorMacintoshcompatible;(ii)Nameofapplicationsoftwareusedtocreatethefilesonthediskette;e.g.,WordVersion2010;(iii)Theformatforanygraphicand/orimagefilesincluded,e.g.,TIFF-compatible;





(iv) Any other necessary information, e.g.; special backup or data compression routines/software used fostoring/retrievingsubmitteddata;and(v)AllPDFfilesthataresubmittedmustbeunlocked.

F.9 LANGUAGEOFREPORTSANDOTHEROUTPUTS

Allreportsandotheroutputsshallbein theEnglishlanguage,unlessotherwisespecifiedby theCOR.SeealsoAIDAR752.211-70,LanguageandMeasurement(June1992),whichisincorporatedbyreferenceintothiscontract.

F.10 EVALUATIONS

Separately, and in addition to the Contractor’s ongoing responsibility for monitoring and evaluation, USAID mayconductanexternalmidtermevaluationoftheproject,dependingontheCOR’sdeterminationofneed.InadditionUSAIDwillconductafinal,external,independentevaluationoftheprojectwithinthefinalquarterofthefinalcontract

performanceyear.The focusof the evaluationwill be toassess the achievements of the project versus the statedobjectivesandgoals,toidentifywhichelementsoftheprojecthadthemostsignificantimpactandwhichdidnot,andwhich aspects of project design need to be considered for continuation under future possible projects. TheseevaluationswillbecontractedseparatelyfromAHADI,andwillnotbetheresponsibilityoftheContractor.However,the

Contractorshallbepreparedtocooperatewiththeevaluatorsandprovideprojectinformationasrequested.

F.11 QUARTERLYANDANNUALPERFORMANCEREPORTING

Contractorshallusetheattachedtemplatein J.9forUSAIDKenyaAHADIQuarterlyProgressandAnnualPerformanceReporting.Reportingshall includetrackingofbudget, expenditures,andindicatorsat thecounty levelonaquarterlybasis.

ENDOFSECTIONF





SECTIONG–CONTRACTADMINISTRATIONDATA

G.1 ADMINISTRATIVECONTRACTINGOFFICE

TheAdministrativeContractingOfficeistheUSAID/EastAfrica,RegionalAcquisition&AssistanceOffice,whichcanbecontactedatthefollowingaddresses:UnitedStatesMailingAddress Nairobi,KenyaaddressUSAID/EastAfrica USAID/EastAfricaRegionalAcquisition&AssistanceOffice RegionalAcquisition&AssistanceOffice8900NairobiPlace U.S.EmbassyCompoundWashingtonDC,20521-8900 UnitedNationsAvenue,Gigiri P.O.Box629,00621VillageMarket Nairobi,Kenya

G.2 CONTRACTINGOFFICERANDTECHNICALDIRECTIONANDDESIGNATIONOFRESPONSIBLEUSAID

OFFICIALS TheContractingOfficeristheonlypersonauthorizedtomakeorapproveanychangesin therequirementsof thiscontractandnotwithstandinganyprovisionscontainedelsewhereinthisContract,thesaidauthorityremainssolelyintheContractingOfficer.IntheeventtheContractormakesanychangesatthedirectionofanypersonotherthantheContractingOfficer, thechange shallbeconsideredtohavebeenmadewithoutauthorityandno adjustmentshallbemadeinthecontracttermsandconditions,includingprice.CharlesSigner,AdministrativeContractingOfficerRegionalAcquisitionandAssistanceOfficeUSAID/EastAfrica

8900NairobiPlaceWashingtonD.C,20521-8900TheContractingOfficer’sRepresentative(COR)willbedesignatedbywayofaseparateletter.

G.3 CONTRACTINGOFFICER’SREPRESENTATIVE

TheContractingOfficer’sRepresentative(COR)willbeappointedbytheContractingOfficerthroughaseparateCORdesignationletter,acopyofwhichwillbeprovidedtothecontractor.TheCORwillprovidethetechnicaldirectionunderthiscontract.S/hewillbelocatedinthe DemocracyRightsandGovernanceOfficeatthefollowingaddress:USAID/Kenya8900NairobiPlaceWashingtonD.C.20521-8900

G.4 TECHNICALDIRECTIONS/RELATIONSHIPWITHUSAID

Technicaldirectionsaredefinedtoinclude:





o Written directions to the contractorwhich fill in details, suggest possible lines of inquiry, or otherwise

facilitatecompletionofwork;

o Provision of written information to the contractor which assists in the interpretation of drawingsspecifications,ortechnicalportionsoftheworkstatement;

o Review and, where required, provide written approval of technical reports, drawings, specifications, o

technicalinformationtobedelivered.Technicaldirectionsmustbeinwriting,andmustbewithinthescopeoftheworkasdetailedinSectionC.

TheCORisauthorizedbydesignationtotakeanyorallactionwithrespecttothefollowingwhichcouldlawfullybetakenbythecontractingofficer,exceptanyactionspecificallyprohibitedbythetermsofthiscontract:

(1) Assurethatthecontractorperformsthetechnicalrequirementsofthecontractinaccordancewiththecontractterms,conditions,andspecifications.

(2) Performorcausetobeperformed,inspectionsnecessaryinconnectionwitha)aboveandrequirethe

Contractortocorrectalldeficiencies;performacceptancefortheGovernment.

(3) Maintainallliaisonanddirectcommunicationswiththecontractor.Writtencommunicationswiththe

Contractoranddocumentsshallbesignedas"COR"withacopyfurnishedtothecontractingofficer.

(4) Issue written interpretations of technical requirements of Government drawings, designs, andspecifications.

(5) Monitorthe contractor's productionor performanceprogressand notify thecontractor inwritingof

deficiencies observedduring surveillance,anddirect appropriateaction to effectcorrection.Recordandreporttothecontractingofficerincidentsoffaultyornonconformingwork,delaysorproblems.

(6) Obtainnecessarysecurityclearanceandappropriateidentificationifaccesstogovernmentfacilitiesisrequired.Iftobeprovided,ensurethatgovernmentfurnishedpropertyisavailablewhenrequired.Limitations: TheCORisnotempoweredtoaward,agreeto,orsignanycontract(includingdeliveryorpurchaseorders)ormodificationsthereto,orinanywaytoobligatethepaymentofmoneybytheGovernment.TheCORmaynottakeanyactionwhichmayimpactonthecontractschedule,funds,scopeorrateofutilizationoftheleveloeffort (LOE).Allcontractualagreements, commitments,ormodificationswhich involveprices,quantities, qualityandschedulesshallbemadeonlybythecontractingofficer.

(1) TheCORisrequiredtomeetannuallywiththecontractorandthecontractingofficerconcerning

performanceofitemsdeliveredunderthiscontractandanyotheradministrationortechnicalissues.Telephonic reportsmaybemadeifnoproblemsarebeingexperienced.Problemareas

shouldbebroughttotheimmediateattentionofthecontractingofficer.

(2) IntheabsenceofthedesignatedCOR,thecontractingofficermaydesignatesomeonetoserveasCORintheirplace.However,suchactiontodirectanindividualtoactintheCOR'ssteadshalimmediatelybecommunicatedtothecontractor.

(3) Contractualproblems, of any nature, thatmay ariseduring the life of the contract must be

handled in conformance with specific public laws and regulations (i.e., Federal Acquisition





RegulationandAgency forInternationalDevelopmentAcquisitionRegulation). Thecontracto

andtheCORshallbringallcontractingproblemstotheimmediateattentionofthecontractingofficer. Only the contracting officer is authorized to formally resolve such problems. Thecontractingofficerwillberesponsibleforresolvinglegalissues,determiningcontractscopeandinterpreting contract terms and conditions. The contracting officer is the sole authorityauthorizedtoapprovechangesinanyoftherequirementsunderthiscontract.Notwithstandingany clause contained elsewhere in this contract, the said authority remains solely with thecontractingofficer.Thesechangesinclude,butwillnotbelimitedtothefollowingareas:scopeofwork, price, quantity, technical specifications, delivery schedules, and contract terms andconditions.Intheeventthecontractoreffectsanychangesatthedirectionofanyotherpersonotherthanthecontractingofficer,thechangewillbeconsideredtohavebeenmadewithouauthority.

(4) Failure by the contractor to notify the administrative contracting officer any action by the

governmentconsideredtoachangeinwritingpromptly,within7 calendardaysfromthedatethatthecontractoridentifiesanygovernmentconduct(includingactions,inactions,andwrittenororal communications) that the contractor regardsas a change to the contract terms andconditions,shallwaivethecontractor’srighttoanyclaimsforequitableadjustmentsasfoundin

FAR52.243-7,NotificationofChanges,whichisaclauseofthiscontract.

G.5 ACCEPTANCEANDAPPROVAL

Inordertoreceivepayment,alldeliverablesmustbeacceptedandapprovedbytheCOR.

G.6 PAYINGOFFICE

Thepayingofficeforthiscontractis:TheController

USAID/EastAfricaRegionalFinancialManagementServicesP.O.Box629,0621VillageMarketNairobi,KenyaE-mail:nairobirfmcpayments@usaid.govElectronicsubmissionofinvoicescompletewithbankingandpaymentinformationisrequired.

G.7 CONTRACTORPAYMENTADDRESS

Thecontractorshouldincludethepaymentaddressintheproposal,ifitisdifferentfromthatshownfortheOfferor.

G.8 AIDAR752.7003DOCUMENTATIONFORPAYMENT(NOV1998)

(a)Claimsfor reimbursementorpaymentunderthiscontractmustbe submittedto thePayingOfficeindicated inthescheduleofthiscontract.TheCORistheauthorizedrepresentativeoftheGovernmenttoapprovevouchersunderthiscontract.TheContractormustsubmiteitherpaperorfaxversionsoftheSF-1034–PublicVoucherforPurchasesandServicesOtherThanPersonal.EachvouchershallbeidentifiedbytheappropriateUSAIDcontracnumber,intheamountofdollarexpendituresmadeduringtheperiodcovered.





(1) TheSF1034providesspacetoreportbylineitemforproductsorservicesprovided.Theformprovidesforthe

informationtobereportedwiththefollowingelements:

TOTALEXPENDITURES(DOCUMENTNUMBER:XXX-XXX-X-XX-XXXX)

LineItem

Description Amt.VoucheredTodate

Amt.VoucheredThisPeriod

00001

Product/ServiceDesc.forLineItem0001

$XXXX.XX

$XXXX.XX

00002

Product/ServiceDesc.ForLineItem0002

$XXXX.XX $XXXX.XX

Total $XXXX.XX $XXXX.XX

(2)Thefiscalreportshallincludeacertification,signedbyanauthorizedrepresentativeofthe

Contractor,asfollows:TheundersignedherebycertifiestothebestofmyknowledgeandbeliefthatthefiscalreportandanyattachmenthavebeenpreparedfromthebooksandrecordsoftheContractorinaccordancewiththetermsofthiscontractandare correct: the sum claimed under this contract is proper and due, and all the costs of contract performance(exceptasherewithreportedinwriting)havebeenpaid,ortotheextentallowedundertheapplicablepaymentclause,willbepaidcurrentlybytheContractorwhendueintheordinarycourseofbusiness;theworkreflectedbythesecostshasbeenperformed,andthequantitiesandamountsinvolvedareconsistentwiththerequirementsofthisContract;allrequiredContractingOfficerapprovalshavebeenobtained;andappropriaterefundtoUSAIDwillbemadepromptlyuponrequestintheeventofdisallowanceofcostsnotreimbursableunderthetermsofthiscontract.

BY:__________________________________TITLE:________________________________DATE:________________________________(b) Local currencypayment. The Contractor is fully responsible for the proper expenditure and control of locacurrency,ifany,providedunderthiscontract.LocalcurrencywillbeprovidedtotheContractorinaccordancewithwritten instruction provided by the Mission Director. The written instructions will also include accountingvouchering,andreportingprocedures.AcopyoftheinstructionsshallbeprovidedtotheContractor’sChiefofPartyandtotheContractingOfficer.Thecostsofbondingpersonnelresponsibleforlocalcurrencyarereimbursableundethiscontract.(c)UponcompliancebytheContractorwithalltheprovisionsofthiscontract,acceptancebytheGovernmentoftheworkandfinalreport,andasatisfactoryaccountingbytheContractorofallGovernment-ownedpropertyforwhichthe Contractor had custodial responsibility, the Government shall promptly pay to the Contractor any money(dollarsorlocalcurrency)dueunderthecompletionvoucher.TheGovernmentwillmakesuitablereductionforanydisallowanceor indebtednessbytheContractorby applying theproceedsof thevoucherfirstto suchdeductionsandnexttoanyun-liquidatedbalanceofadvanceremainingunderthiscontract.





(d)TheContractoragreesthatallapprovalsoftheMissionDirectorandtheContractingOfficerwhicharerequiredbytheprovisionsofthiscontractshallbepreservedandmadeavailableaspartoftheContractor’srecordswhichare required to bepresented and made available by the clause of this contract entitled “Audit and Records –Negotiation”.

G.9 ACCOUNTINGANDAPPROPRIATIONDATA

(Tobecompletedattimeofaward.)

BudgetFiscalYear:OperatingUnit:ProgramArea:Team/Division:BenefitingGeoArea:ObjectClass(EOCC):AmountObligated:

G.10 CONTRACTOR’SPRIMARYPOINTOFCONTACTTBD

ENDOFSECTIONG





SECTIONH–SPECIALCONTRACTREQUIREMENTS

H.1 NOTICELISTINGCONTRACTCLAUSESINCORPORATEDBYREFERENCE

Thefollowingcontractclausespertinenttothissectionareherebyincorporatedbyreference(byCitationNumber,Title,andDate)inaccordancewiththeclauseatFAR"52.252-2CLAUSESINCORPORATEDBYREFERENCE"inSectionofthiscontract.SeeFAR52.252-2foraninternetaddress(ifspecified)forelectronicaccesstothefulltextofaclause.NUMBER TITLE DATE

FAR(48CFRChapter1)AIDAR(48CFRChapter7)752.7027 PERSONNEL DEC1990

H.2 AIDAR752.225-70SOURCEANDNATIONALITYREQUIREMENTS(FEB2012)(CLASSDEVIATIONNO.OAA-

DEV-12-01C)

(a)ExceptasmaybespecificallyapprovedbytheContractingOfficer,theContractormustprocureallcommodities(e.g., equipment, materials, vehicles, supplies) and services (including commodity transportation services) inaccordancewiththerequirementsat22CFRPart228“RulesonProcurementofCommoditiesandServicesFinancedbyUSAIDFederalProgramFunds.”TheauthorizedsourceforprocurementisGeographicCode937unlessotherwisespecifiedinthescheduleofthiscontract.GuidanceoneligibilityofspecificgoodsorservicesmaybeobtainedfromtheContractingOfficer.(b)Ineligiblegoodsandservices.TheContractormustnotprocureanyofthefollowinggoodsorservicesunderthiscontract:

(1)Militaryequipment(2)Surveillanceequipment(3)Commoditiesandservicesforsupportofpoliceandotherlawenforcementactivities(4)Abortionequipmentandservices(5)Luxurygoodsandgamblingequipment,or(6)Weathermodificationequipment.(c)Restrictedgoods.TheContractormustobtainpriorwrittenapprovaloftheContractingOfficeror complywithrequiredproceduresunderanapplicablewaiverasprovidedbytheContractingOfficerwhenprocuringanyofthefollowinggoodsorservices:(1)Agriculturalcommodities,(2)Motorvehicles,(3)Pharmaceuticalsandcontraceptiveitems(4)Pesticides,(5)Fertilizer,(6)Usedequipment,or(7)U.S.government-ownedexcessproperty.IfUSAID determines that theContractorhasprocured anyof these specificrestrictedgoodsunder this contrac





withoutthepriorwrittenauthorizationoftheContractingOfficerorfailstocomplywithrequiredproceduresunde

an applicable waiver as provided by the Contracting Officer, and has received payment for such purposes, theContractingOfficermayrequirethecontractortorefundtheentireamountofthepurchase.

H.3 GOVERNMENTOFKENYALABORMARKETPOLICY

Itis the GovernmentofKenyapolicy that the economyofKenya should bemanned bytrainedand competencitizens.PermitsareissuedtoforeignnationalswithskillsnotavailableatpresentontheKenyaLaborMarket,onlyontheunderstandingthateffectivetrainingprogramsareundertakentoproducetrainedcitizenswithinaspecifiedperiod.

USAIDprojectsareundertheUSG/GOKBilateralAgreement.Therefore, allproposedKeyandlongtermpersonnelpositionsmustbefilledbyeitherKenyanorUScitizens.Thirdcountrynationals(TCNs)areonlyengagedwhentherequiredskillsarenotavailableatpresentinKenyaandtheUS.Ifthatisthecase,aKenyanunderstudymustbeengagedtotrainandtakeupthepositionafteraspecifiedperiod.

RegionalprogramsthathaveofficesinKenyacanemploythirdcountrynationals.ThismeansthatifaprojectservesSudanbutisbasedandoperatesfromKenya,thentheprojectcanemployKenyans,UScitizensandSudaneseonly.Iftheprojectisco-fundedbyothercountries/donorse.g.theUK,thentheprojectcanusetheUK/GOKagreementtotheiradvantage.NotehoweverthatallworkpermitapplicationsgoingthroughUSAIDwillstrictlyadheretotheGoKrequirementsapertheUSG/GoKagreements.

H.4 PERSONNELREQUIREMENTS

TheContractorshallrecruit,mobilize,manage,andmonitortheperformanceofallpersonnelfieldedunderUSAID

Agile and Harmonized Assistance for Devolved Institutions (AHADI) Project. The Contractor is responsible foproviding office space,accommodation, andall logistical supportfor all institutionallycontractedstaff aswellasconsultantscontractedforstudies.ThismayincludeofficespaceandaccommodationinlocationsoutsideofNairobiTheContractorshallprovideallnecessarylogisticalsupport,including–butnotlimitedto-travelarrangement(with required USAID clearances), computer support4, team planning facilitation, and report editing anddissemination.The Contractorshall bear primaryresponsibility forprocurement, personnel, reporting,andothemanagementrelatedrequirementsofthecontract.TheChiefofPartyshallbeanemployeeoftheprimeContractor ratherthanthesubcontractor.Prior toreplacingKeyPersonnel,theContractorshallnotifytheContractingOfficerandtheCORinadvanceandmustsubmitwritten justification(includingproposedsubstitutions)insufficientdetail topermitevaluationoftheimpactontheproject

TheContractorshallnotmakeanyreplacementswithoutthewrittenconsentoftheContractingOfficer.

4ComputersupportreferstotheContractorprovidingcomputers(laptops),software,printingability,centralprocessing(statisticalanalysis),etc.,asneededforallcorestaffandforstaff.





H.5 AIDAR752.7007PERSONNELCOMPENSATION(JULY2007)

(a) Direct compensation of the Contractor’s personnel will be in accordance with the Contractor’s establishedpolicies,procedures,andpractices,andthecostprinciplesapplicabletothiscontract.(b)Reimbursementoftheemployee’sbaseannualsalaryplusoverseasrecruitmentincentive,ifany,whichexceed

theUSAIDContractorSalaryThreshold(USAIDCST)statedinUSAIDAutomatedDirectivesSystem(ADS)Chapter302USAIDDirectContracting,mustbeapprovedinwritingbytheContractingOfficer,asprescribedin731.205-6(b)or731.371(b),asapplicable.

H.6 ADDITIONALREQUIREMENTSFORPERSONNELCOMPENSATION

(a)DefinitionsAsusedinthisContract,theterms"salaries"and"wages"meantheperiodicremunerationreceivedforprofessionaortechnicalpersonalservicesrendered.Unlessthecontractstatesotherwise,thesetermsdonotincludeanyotheelements of personalcompensationdescribed in thecost principle in FAR31.205-6 "Compensation forPersonaServices,"suchas(butnotlimitedto)thedifferentialsorallowancesdefinedintheclauseofthiscontractentitled"Differentials and Allowances" (AIDAR 752.7028). The term "compensation" is defined in FAR 31.205-6(a) andincludesfeesandhonorariarelatedtothepersonalservicesprovidedunderthiscontract,butexcludesearningsfromsourcesotherthantheindividual'sprofessionalortechnicalwork,overhead,orothercharges.(b)Limitations:(1)SalariesandwagesmaynotexceedtheContractor'sestablishedpolicyandpractice,includingtheContractor'sestablishedpayscaleforequivalentclassificationsofemployees,whichshallbecertifiedtoby theContractor.Noanyindividual’ssalaryorwage,withoutapprovaloftheCognizantContractingOfficer,mayexceedtheemployee'scurrentsalaryorwage,orthehighestrateofannualsalaryorwagereceivedduringanyfullyearoftheimmediately

precedingthree(3)years.

(2)Inaddition,thereisaceilingonthereimbursablebasesalaryorwagepaidtopersonnelundertheContractequivalenttotheUSAIDContractorSalaryThreshold(CST)orthemaximumannualsalaryratedescribedin“AAPD06-03"asamendedfromtimetotime,unlesstheContractingOfficerapprovesahigheramountinaccordancewiththeAgencypolicyandproceduresinADS302"USAIDDirectContracting.http://www.usaid.gov/business/business_opportunities/cib/pdf/aapd06_03.pdf (3)Employmentofthirdcountrynationals(TCN’s)andcooperatingcountrynationals(CCN’S).Forthiscontract,labocostsforTCNsandCCNsabovetheMissionLocalCompensationPlan(LCP)thresholdrequirestheadvancewrittenapprovaloftheContractingOfficer.

General:ItisUSAIDpolicythatcooperatingcountrynationals(CCN’S)andthirdcountrynationals(TCN’s),whoarehired abroad for work in a cooperatingcountry underUSAIDdirect contracts, generally be extended the samebenefits,andbesubjecttothesamerestrictionsasTCN’sandCCN’semployedasdirecthiresbytheUSAIDMissionExceptions to this policy may be granted either by the Mission Director or the Assistant Administrator havingprogram responsibility for the project. (TCN’s and CCN’s who are hired to work in the United States shall be

extendedbenefitsandsubjecttorestrictionsonthesamebasisasU.S.citizenswhoworkintheUnitedStates).Compensation,includingmeritorpromotionincreasespaidtoTCN’sandCCN’smaynot,withouttheapprovalofthe





MissionDirectorortheAssistantAdministratorhavingprogramresponsibilityfortheproject,exceedtheprevailing

compensationpaid topersonnel performing comparable work in thecooperatingcountryas determinedby theUSAIDMission.UnlessotherwiseauthorizedbytheMissionDirectorortheAssistantAdministratorhavingprogramresponsibilityfortheproject,thecompensationofsuchTCNandCCNemployeesshallbepaidinthecurrencyofthecooperatingcountry.(c)InitialSalariesThe initial starting salaries for all U.S., third country national (TCN) and cooperating country national (CCNemployees or consultantswhose salarieswill becharged as a direct cost to this contract must beapproved inadvanceandinwritingbythecontractingofficer.Anyinitialstartingsalariesincludedinthefinalproposalrevisionandacceptedduringnegotiations,aredeemedapproveduponcontractexecution.(d)Consultants(1)U.S.Consultants.Nocompensationforconsultantswillbereimbursedunless theiruseundertheContracthasadvance written approval of the Contracting Officer; and if such provision has been made or approval givencompensationshallnotexceed:(A)thehighestrateofannualcompensationreceivedbytheconsultantduringany

fullyearoftheimmediatelyprecedingthreeyearsor(B)themaximumdailysalaryrateasdescribedinAAPD06-03whicheverisless.(2)TCNandCCNConsultants.NocompensationforTCNandCCNconsultantswillbereimbursedunlesstheiruseunder thecontract hasadvancewrittenapprovalof thecontractingofficer.If such provision hasbeenmade oapproval has been given, compensation shall not exceed the maximum rate of the highest senior FSN positionauthorizedundertheMissionLocalCompensationPlan.Requestsforwaivertothiscompensationguidancemustbefullyjustifiedandrequirestheadvancedwrittenapprovalofthecontractingofficer.(e)SalariesDuringTravel:Salariesandwagespaidwhile intravel statuswillnotbereimbursed fora travelperiodgreaterthanthetimerequiredfortravelbythemostdirectandexpeditiousairroute.

(f)AnnualSalaryIncreasesU.S.Staff:Oneannualsalaryincreaseofnotmorethan5percent(includespromotionalincrease)maybegrantedaftertheemployee’scompletionofeachtwelvemonthsofsatisfactoryservicesunderthecontract.Annualsalaryincreasesofanykindexceedingtheselimitations,orexceedingUSAIDmaximumSESestablishedrate(AWCPAS),ortheUSAIDCST,requiretheadvancewrittenapprovalofthecontractingofficer.

ContractorEmployees:Forcontractoremployees,annualincreasesinaccordancewiththecontractor’sestablishedpolicies,procedures,andpracticesareallowable.TCNandCCNStaff:Oneannualsalaryincreaseofnotmorethan5%(includespromotionalincrease)maybegranted

aftertheemployee’scompletionofeachtwelvemonthsofsatisfactoryservicesunderthecontract.Annualsalaryincreasesofany kindexceeding these limitations,orexceedingthemaximumsalaryofthehighestsenior foreignservicenational(FSN)positionauthorizedundertheU.S.EmbassyCompensationPlanrequiretheadvancewrittenapprovalofthecontractingofficer.Thesalarythresholdlimitsextendstosub-contractors.(g)ReturnofOverseasEmployees





Salaries and wagespaid to anemployee serving overseaswho is dischargedby the Contractor for misconductinexcusable non- performance, or security reasonswill, in noevent, be reimbursed for a period whichextendsbeyondthetimerequiredtoreturnhimpromptlytohispointoforiginbythemostdirectandexpeditiousairroute.

H.7 752.231-71SALARYSUPPLEMENTSFORHGEMPLOYEES(OCT1998)

(a)Salarysupplementsarepaymentsmadethataugmentanemployee’sbasesalaryorpremiums,overtime,extrapayments,incentivepaymentandallowancesforwhichtheHostGovernmentemployeewouldqualifyunderHostGovernment rules or practice for the performance of his/her regular duties orwork performed during his/he

regularofficehours.Perdiem,invitationaltravel,honorariaandpaymentforworkcarriedoutoutsideofnormaworkinghoursarenotconsideredtobesalarysupplements.(b)SalarysupplementstoHGEmployeesarenotallowablewithoutthewrittenapprovalofthecontractingofficer.(c)Thisclauseshouldbeinsertedinallsubcontracts/sub-awardsissuedunderthiscontract.

H.8 PERSONALIDENTITYVERIFICATIONOFCONTRACTORPERSONNEL(JULY2007)

(a)Beforeacontractor(oracontractoremployee)mayobtainaUSAIDID(neworreplacement)authorizinghim/heroutineaccesstoUSAIDfacilities,orlogicalaccesstoUSAID’sinformationsystems,theindividualmustprovidetwoformsofidentitysourcedocumentsinoriginalformandapassportsizephoto.Oneidentitysourcedocumentmustbe a valid Federal or state government issued picture ID. (Overseas foreign nationals must comply with therequirements of the Regional Security Office.) USAID/Washington contractorsmust contact the USAID SecurityOfficetoobtainthelistofacceptableformsofdocumentation,andcontractorsworkinginoverseasMissionsmustobtaintheacceptabledocumentationlistfromtheRegionalSecurityOfficer.Submissionofthesedocuments,andrelatedbackgroundchecks,aremandatory inorderfor thecontractorto receivea buildingaccessID,andbeforeaccesswill begrantedto anyofUSAID’s information systems. Allcontractorsmust physically present these twosourcedocumentsforidentityproofingattheirUSAID/WashingtonorMissionSecurityBriefing.Thecontractoror

his/her Facilities Security Officermust return any issued building access ID and remote authentication token toUSAIDcustodyuponterminationoftheindividual’semploymentwiththecontractororcompletionofthecontractwhicheveroccursfirst.(b) The contractormust comply with all applicable HSPD-12 and PIV procedures, as described above, and anysubsequent USAID or government-wideHSPD-12 and PIV procedures/policies, including any subsequent relatedUSAIDGeneralNotices,OfficeofSecurityDirectivesand/orAutomatedDirectivesSystem(ADS)policydirectivesandrequired procedures.This includes HSPD-12 procedures established in USAID/Washingtonand those procedures

establishedbytheoverseasRegionalSecurityOffice.(c) The contractor is required to include this provision in any subcontracts that require the subcontractor osubcontractoremployeetohaveroutinephysicalaccesstoUSAIDspaceorlogicalaccesstoUSAID’sinformationsystem.

H.9 HOMELANDSECURITYPRESIDENTIALDIRECTIVE-12

HomelandSecurityPresidentialDirective-12(HSPD-12)(September2006)

Inresponsetothegeneralthreatofunauthorizedaccesstofederalfacilitiesandinformationsystems,thePresiden





issued Homeland Security Presidential Directive-12. HSPD-12 requires all Federal agencies to use a common

Personal Identity Verification (PIV) standard when identifying and issuing access rights to users of Federallycontrolled facilities and/or Federal Information Systems. USAIDwill begin issuing HSPD-12 “smart card” IDs toapplicablecontracts,usingaphasedapproach.EffectiveOctober27,2006,USAIDwillbeginissuingnew“smartcard”IDstonewContractors(andnewContractoremployees)requiringroutineaccesstoUSAIDcontrolledfacilitiesand/or access toUSAID’s information systems. USAIDwillbegin issuanceof thenew smart card IDs toexistingContractors(andexistingContractoremployees)onOctober27,2007.(Exceptionswouldincludethosesituationswhere anexisting Contractor (or Contractor employee) losesor damageshis/her existing ID and wouldneed areplacementIDpriortoOct27,2007.Inthosesituations,theexistingContractor(orContractoremployee)wouldneedtofollowthePIVprocessesdescribedbelow,andbeissuedoneofthenewsmartcards.)Accordingly,beforeaContractor(includingaPersonalServicesContractororaContractoremployee)mayobtainaUSAIDID (neworreplacement)authorizinghim/herroutineaccesstoUSAIDfacilities,orlogicalaccess toUSAID’sinformationsystems,theindividualmustprovidetwoformsofidentitysourcedocumentsinoriginalformandapassportsizephoto.OneidentitysourcedocumentmustbeavalidFederalorstategovernment-issuedpictureID.(Overseas foreign nationals must comply with the requirements of the Regional Security Office.) USAID/WContractorsmustcontact theUSAIDSecurityOfficetoobtain thelistof acceptable formsofdocumentation,andContractorsworkinginoverseasMissionsmustobtaintheacceptabledocumentationlistfromtheRegionalSecurityOfficer.Submissionofthesedocuments,andrelatedbackgroundchecks,aremandatoryinorderfortheContracto

to receive a building access ID, and before access will be granted to any of USAID’s information systems. AlContractorsmustphysicallypresentthesetwosourcedocumentsforidentityproofingattheirUSAID/WorMissionSecurityBriefing.TheContractororhis/herFacilitiesSecurityOfficermustreturnanyissuedbuildingaccessIDandremote authentication token to USAID custody upon termination of the individual’s employment with theContractororcompletionofthecontract,whicheveroccursfirst.The Contractor must comply with all applicable HSPD-12 and PIV procedures, as described above, and anysubsequent USAID or government-wideHSPD-12 and PIV procedures/policies, including any subsequent relatedUSAIDGeneralNotices,OfficeofSecurityDirectivesand/orAutomatedDirectivesSystem(ADS)policydirectivesandrequired procedures. ThisincludesHSPD-12proceduresestablished inUSAID/WashingtonandthoseproceduresestablishedbytheoverseasRegionalSecurityOffice.

ThisincludesHSPD-12proceduresestablishedinUSAID/WashingtonaswellasthoseproceduresestablishedbytheoverseasRegionalSecurityOffice. Intheeventof inconsistenciesbetweenthisclauseand laterissuedAgencyogovernment-wideHSPD-12guidance, themost recent issued guidance should take precedence, unlessotherwiseinstructedbytheContractingOfficer.TheContractorisrequiredtoincludethisclauseinanysubcontractsthatrequirethesubcontractororsubcontractoemployeetohaveroutinephysicalaccesstoUSAIDspaceorlogicalaccesstoUSAID’sinformationsystems.

H.10 AIDAR722.170EMPLOYMENTOFTHIRDCOUNTRYNATIONALS(TCN’S)ANDCOOPERATINGCOUNTRY NATIONALS(CCN’S)

(a)General.ItisUSAIDpolicythatcooperatingcountrynationals(CCN’S)andthirdcountrynationals(TCN’s),whoarehiredabroadforworkinacooperatingcountryunderUSAID-directcontracts,generallybeextendedthesamebenefits,andbesubjecttothesamerestrictionsasTCN’sandCCN’semployedasdirecthiresbytheUSAIDMissionExceptions to this policy may be granted either by the Mission Director or the Assistant Administrator havingprogram responsibility for the project. (TCN’s and CCN’s who are hired to work in the United States shall be

extendedbenefitsandsubjecttorestrictionsonthesamebasisasU.S.citizenswhoworkintheUnitedStates.)





(b)Compensation.Compensation,includingmeritorpromotionincreasespaidtoTCN’sandCCN’smaynot,withou

theapprovalof theMissionDirectorortheAssistantAdministratorhavingprogramresponsibilityfor theprojectexceedtheprevailingcompensationpaidtopersonnelperformingcomparableworkinthecooperatingcountryasdetermined by the USAID Mission. Unless otherwise authorized by the Mission Director or the AssistantAdministratorhavingprogramresponsibilityfortheproject,thecompensationofsuchTCNandCCNemployeesshalbepaidinthecurrencyofthecooperatingcountry.(c)Allowancesanddifferentials.TCN’sandCCN’s,hiredabroadforworkinacooperatingcountry,arenoteligiblefoallowancesordifferentialsunderUSAID-directcontracts,unlessauthorizedbytheMissionDirectorortheAssistantAdministratorhavingprogramresponsibilityfortheproject.(d)Countryand security clearances.The contractor shall insure that thenecessary clearances, including securityclearances,ifrequired,havebeenobtainedforTCNandCCNemployeesinaccordancewithanysuchrequirementssetforthinthecontractorrequiredbytheUSAIDMission,priortotheTCNorCCNstartingworkunderthecontract.(e)Physicalfitness.ContractorsarerequiredtoinsurethatprospectiveTCNandCCNemployeesareexaminedpriotoemploymenttodeterminewhethertheprospectiveemployeemeetstheminimumphysicalrequirementsofthepositionandisfreefromanycontagiousdisease.

(f)Workweek,holidays,andleave.Theworkweek,holidays,andleaveforTCNandCCNemployeesshallbethesameasforallotheremployeesofthecontractor,underthetermsofthecontract;however,TCNandCCNemployeesarenoteligibleforhomeleaveormilitaryleaveunlessauthorizedbytheMissionDirectorortheAssistantAdministratohavingprogramresponsibilityfortheproject.(g) Travel and transportation for TCN’s and CCN’s. Travel and transportation shall be provided TCN and CCNemployeesonthesamebasisasforallotheremployeesofthecontractor,underthetermsofthecontract.(h)Householdeffectsandmotorvehicles.USAIDwillnotprovidehouseholdeffectstoTCNandCCNemployees;suchemployeesmayshiptheirhouseholdeffectsandmotorvehiclestotheirplaceofemploymentonthesamebasisasforallotheremployeesofthecontractor,underthetermsofthecontractunlesstheyareresidentsofthe

cooperatingcountry.

H.11 AIDAR752.7004EMERGENCYLOCATORINFORMATION(JUL1997)

TheContractoragreestoprovidethefollowinginformationtotheMissionAdministrativeOfficeronorbeforethearrivalinthehostcountryofeverycontractemployeeordependent:

1. Theindividual'sfullname,homeaddress,andtelephonenumber.

2. Thenameandnumberofthecontract,andwhethertheindividualisanemployeeordependent.

3. TheContractor'sname,homeofficeaddress,andtelephonenumber,includinganyafter-hoursemergencynumber(s),andthenameoftheContractor'shomeofficestaffmemberhavingadministrativeresponsibilityforthecontract.

4. Thename,address,andtelephonenumber(s)ofeachindividual'snextofkin.

5. Anyspecialinstructionspertainingtoemergencysituationssuchaspowerofattorneydesigneesoralternatecontactpersons.





H.12. AIDAR752.7005SUBMISSIONREQUIREMENTSFORDEVELOPMENTEXPERIENCEDOCUMENTS(JAN2004)

(a)ContractReportsandInformation/IntellectualProducts.(1) The Contractor shall submit toUSAID’s Development Experience Clearinghouse (DEC) copies of reports andinformationproductswhichdescribe,communicateororganizeprogram/projectdevelopmentassistanceactivities

methods,technologies,management,research,resultsandexperienceasoutlinedintheAgency'sADSChapter540Information may be obtained from the Contracting Officer’s Representative (COR). These reports includeassessments,evaluations,studies,developmentexperiencedocuments,technicalreportsandannualreports.TheContractorshallalsosubmittocopiesofinformationproductsincludingtrainingmaterials,publications,databasescomputer software programs, videos and other intellectual deliverable materials required under the ContractSchedule.Time-sensitivematerialssuchasnewsletters,brochures,bulletinsorperiodicreportscoveringperiodsoflessthanayeararenottobesubmitted.(2) Upon contract completion, the Contractor shall submit to the DEC an index of all reports andinformation/intellectualproductsreferencedinparagraph(a)(1)ofthisclause.(b)Submissionrequirements.

(1)Distribution.(i)AtthesametimesubmissionismadetotheCOR,theContractorshallsubmit,onecopyeach,ofcontractreportandinformation/intellectualproducts(referencedinparagraph(a)(1)ofthisclause)ineitherelectronic(preferred)orpaperformtooneofthefollowing5:

Viae-mail:[email protected]:DevelopmentExperienceClearinghouseUSAIDKnowledgeServicesCenter

M/CIO/ITSD/KM1300PennsylvaniaAvenue,NWRRBM.01-010Washington,DC20523ViaFax:+1-202-216-3515(telephone:+1202-712-0579)Online:https://dec.usaid.gov/dec/home/Default.aspx

(ii) The Contractor shall submit the reports index referenced inparagraph (a)(2) of this clause and any reportsreferencedinparagraph(a)(1)of thisclausethathavenotbeenpreviouslysubmittedtoDEC,within30daysaftecompletionofthecontracttooneoftheaddresscitedinparagraph(b)(1)(i)ofthisclause.(2)Format.(i)Descriptive information is required for all Contractor products submitted. The title page of all reports and

5ThecontactinformationhasbeenupdatedbasedoninformationintheDECwebsite:

https://dec.usaid.gov/dec/home/Default.aspx





information products shall include the contract number(s), Contractor name(s), name of the USAID Cognizan

technicaloffice,thepublicationor issuancedateof thedocument,document title,authorname(s), andstrategicobjectiveoractivitytitleandassociatednumber.Inaddition,allmaterialssubmittedinaccordancewiththisclauseshallhaveattachedonaseparatecoversheetthename,organization,address,telephonenumber,faxnumber,andInternetaddressofthesubmittingparty.(ii)Thereportinpaperformshallbepreparedusingnon-glossypaper(preferablyrecycledandwhiteoroff-white)using black ink. Elaborate art work, multicolor printing and expensive bindings are not to be used.Whenevepossible,pagesshallbeprintedonbothsides.(iii)Theelectronicdocumentsubmittedshallconsistofonlyoneelectronicfilewhichcomprisesthecompleteandfinalequivalentofthepapercopy.(iv)Acceptable software formats for electronic documents include WordPerfect, Microsoft Word, and PortableDocumentFormat(PDF).SubmissioninbothMicrosoftWordandPDFisencouraged.(v)Theelectronicdocumentsubmissionshallincludethefollowingdescriptiveinformation:(A)Nameandversionoftheapplicationsoftwareusedtocreatethefile,e.g.,MicrosoftOffice2012orAcrobat

Version9.0.(B)Theformatforanygraphicand/orimagefilesubmitted,e.g.,JPEG.(C) Any other necessary information, e.g. special backup or data compression routines, software used forstoring/retrievingsubmitteddataorprograminstallationinstructions.

H.13 INSURANCEANDSERVICES

AIDAR752.228-3 WORKER’SCOMPENSATIONINSURANCE(DEFENSEBASEACT)

(a) TheContractoragrees toprocureDefenseBase Act(DBA) insurance pursuant to thetermsof thecontractbetween USAID and USAID’s DBA insurance carrier unless the Contractor has a DBA self-insurance programapprovedbytheDepartmentofLabororhasanapprovedretrospectiveratingagreementforDBA.(b)IfUSAIDor theContractorhassecuredawaiverofDBAcoverage(seeAIDAR728.305-70(a))forContractor’semployeeswhoarenotcitizensof,residentsof,orhiredintheUnitedStates,theContractoragreestoprovidesuchemployeeswithworker’scompensationbenefitsasrequiredbythelawsofthecountryinwhichtheemployeesareworking,orbythelawsoftheemployee’snativecountry,whicheveroffersgreaterbenefits.(c)TheContractorfurtheragreestoinsertinallsubcontractshereundertowhichtheDBAisapplicable,aclausesimilartothisclause,includingthissentence,imposingonallsubcontractorsalikerequirementtoprovideoverseasworkmen’scompensationinsurancecoverageandobtainDBAcoverageundertheUSAIDrequirementscontract.(d)USAID'sDBAinsurancecarrieris:AONRiskInsuranceServicesWest,Inc.199FremontSt.,Suite1400SanFrancisco,CA94105,AonRiskInsuranceServicesWest,Inc.at:(1) 199FremontSt.,Suite1400

SanFrancisco,CA94105

PrimaryContact:FredRobinson;Phone:(415)486-7516;Email:[email protected]

SecondaryContact:AngelaFalcone;Phone:(415)486-7000;Email:[email protected]





OR

(2) 112020thSt.,N.W.,Suite600

WashingtonD.C.20036

PrimaryContact:EllenRowan;Phone:(202)862-5306;Email:[email protected]

SecondaryContact:ChrisThompson;Phone:(202)862-5302;Email:[email protected]

(e)TheContractorshallbeentitledtobereimbursedforthecostofinsuranceprovidedtoitsemployeespursuantto the contract clause at FAR 52.228-3, “Workers’ Compensation Insurance (Defense Base Act),” at the USAIDauthorizedrate(PleaserefertolatestAAPD)ofemployeeremuneration.TheContractorishereinnotifiedthatDBAinsurancecoverage isa requirementforall primeContractoremployeesand subcontractoremployeesunder thiscontractpursuant toFAR52.228-3.DBA-coveredemployeesarealsoentitledtobenefitsundertheWarHazardCompensationFund.Asthisis aU.S.Governmentestablishedfundand itsbenefitsareprovidedat noadditionacost totheContractorabove thecostofDBAinsurance,theContractor isnotentitledtoreimbursementforWaHazardsCompensationFundcoverage.IftheContractorprovidesadditionalaccidentaldeathanddisabilityorlife

insurance to its employees, the cost of the additional insurance will beconsidereda fringe benefit and will beallowableasprovidedbyFAR31.205-6(m).IncompliancewithnewAgencyguidelines,ContractorswillberequiredtosubmitacopyofDBAcoverageforwhichcontractperformanceistooccuroutsideoftheU.S.Thisdocumentistobeprovidedpriortostartofperformanceoverseas.NewRates:Therearethreedifferentratesdependingonthenatureoftheservicestobeprovided.Ifacontractcontainsmorethanoneoftheserviceslisted,thepremiumwillbedistributedproportionally.

PERIOD Services Construction SecurityGuards

Lifeof-XX/XX/13 Contract–XX/XX/17 $2.00 $4.50 $7.50

H.14 AIDAR752.228-70MEDICALEVACUATION(MEDEVAC)SERVICES(JULY2007)

(a)Contractorsmust provideMEDEVACservicecoverage toallU.S. citizen,U.S. residentalien,andThirdCountryNational employees and their authorized dependents (hereinafter “individual”) while overseas under a USAIDfinanced direct contract. USAID will reimburse reasonable, allowable, and allocable costs forMEDEVAC servicecoverageincurredunderthecontract.TheContractingOfficerwilldeterminethereasonableness,allowability,andallocabilityofthecostsbasedontheapplicablecostprinciplesandinaccordancewithcostaccountingstandards.(b)Exceptions.

(i)TheContractoris notrequiredto provideMEDEVAC insurance toeligibleemployeesandtheirdependentwithahealthprogramthatincludessufficientMEDEVACcoverageasapprovedbytheContractingOfficer.(ii) TheMissionDirectormaymakeawrittendeterminationtowaive therequirementforsuchcoverage.The

determinationmustbebasedonfindingsthatthequalityoflocalmedicalservicesorothercircumstancesobviatetheneedforsuchcoverageforeligibleemployeesandtheirdependentslocatedatpost.

(c)ContractormustinsertaclausesimilartothisclauseinallsubcontractsthatrequireperformancebyContractoremployeesoverseas.





(d)Contractorsareresponsibleforprovidingmedicalevacuationcoveragefortheiremployees.Medicalevacuatio

costsareallowableasadirectcost.Medevacservicescostsareallowableasadirectcost.

H.15 AUTHORIZEDGEOGRAPHICCODE

Theauthorizedgeographiccodeforprocurementofgoodsandservicesunderthiscontractis937,theUnitedStatesKenya, and developing countries other than advanced developing countries, excluding any country that is aprohibitedsource.22CFR228isthegoverningregulationforprocurementofcommoditiesandservicesfinancedbyUSAIDfederalprogramfunds.

H.16 LANGUAGEREQUIREMENTS

ContractorkeypersonnelshallhaveEnglishlanguageS/4andR/4proficiencytoperformtechnicalservices.FluentEnglishskillsinreadingandwritingarerequiredforallkeypersonnel.AlldeliverablesmustbeprovidedinEnglish.

H.17 CONTRACTOR’SSTAFFSUPPORTANDADMINISTRATIVEANDLOGISTICALARRANGEMENTS

TheContractorshallberesponsibleforalladministrativesupportandlogisticsrequiredtofulfilltherequirementsothis Contract. These shall include all travel arrangements, appointment scheduling, secretarial services, reportpreparationsservices,printing,andduplicating.TheContractorshallberesponsibleforfurnishingalllogisticsupportintheUnitedStatesandoverseasunlessotherwisestatedinthecontract.

H.18 AUTHORIZEDWORKDAY/WEEK

(h)WorkWeek(1) Non-overseas Employees: The length of the contractor's U.S., non-overseas employees workday shall be in

accordancewiththecontractor'sestablishedpoliciesandpracticesandshallnotbelessthan8hoursperdayand40hoursperweek.(2)OverseasEmployee:TheworkweekfortheContractor'soverseasemployeesshallnotbelessthan40hoursandshallbescheduledtocoincidewiththeworkweekforthoseemployeesoftheUSAIDMissionandtheCooperationCountry associated with the work of this contract. A five (5) day workweek is approved for this contract. NoovertimeorpremiumpayisauthorizedunderthisContract.However,foroccasionswhenthereareessentialandtime-sensitivetaskstobeperformedthatcannotbeaccomplishedduringafive-dayworkweek,asix-dayworkweek

is authorized only for consultants and overseas personnel. The Contractor shall document these instances andinformtheCORwithacopytotheContractingOfficer.

Short-TermTechnicalAssistance:Anysix-dayworkweek proposedfor short term technical assistance (definedaslessthan120daysatatime)requirescontractingofficerapproval.Noovertimeorpremiumpay isauthorizedfosix-dayworkweeks.

H.19 AIDAR752.7025APPROVALS(APR1984)

AllapprovalsrequiredtobegivenunderthecontractbytheContractingOfficerortheMissionDirectorshallbeinwritingand,exceptwhenextraordinarycircumstancesmakeitimpracticable,shallberequestedbytheContractor





sufficientlyinadvanceofthecontemplatedactiontopermitapproval,disapprovalorotherdispositionpriortotha

action.If,becauseofexistingconditions,itisimpossibletoobtainpriorwrittenapproval,theapprovingofficialmayathisdiscretion,ratifytheactionafterthefact.

H.20 AIDAR752.7032INTERNATIONALTRAVELAPPROVALANDNOTIFICATIONREQUIREMENTS(JAN1990)

Prior written approval by theContractingOfficer is required for all international travel directly and identifiablyfundedbyUSAIDunderthiscontract.Thecontractorshallthereforepresenttothecontractingofficer:

1.Theitineraryforeachplannedinternationaltrip,

2.Thenameofthetraveler,3.Thepurposeofthetrip,4.Theorigin/destination(andinterveningstops),and5.Thedatesoftravel,asfarinadvanceoftheproposedtravelaspossible,butinnoeventlessthanthreeweeksbeforetravelisplannedtocommence.

TheContractingOfficer’spriorwrittenapprovalmaybeintheformofaletterortelegramorsimilardeviceormaybespecificallyincorporatedintothescheduleofthecontract.

At least three week prior to commencement of approved international travel, the contractor shall notify thecognizantMission,withacopytotheContractingOfficer,ofplannedtravel,identifyingthetravelersandthedatesandtimesofarrival.

H.21 BUSINESSCLASSTRAVEL

Forcosteffectiveness,economyclasstravelmustbeusedonallofficialtravelfundedunderthiscontract.BusinessclasstravelmayonlybeusedunderexceptionalcircumstancesandonlywithpriorwrittenapprovaloftheContractingOfficer.

H.22 CONTRACTOR’SUSEOFPROJECTVEHICLESANDLIABILITYINSURANCEREQUIREMENTSFORPRIVATELYOWNEDVEHICLES

(a)Hometoofficetohomeuseofprojectvehiclesisnotconsideredofficialbusinessandisnotallowedunderthetermsofthiscontract.(b)IftheContractororanyofitsemployeesortheirdependentstransportorcausetobetransported(whetherornotatcontractexpense)privatelyownedautomobilestotheCooperatingCountry,ortheyoranyofthempurchaseanautomobilewithintheCooperatingCountry,theContractoragreestomakecertainthatallsuchautomobilesduringsuchownershipwithintheCooperatingCountrywillbecoveredbyapaid-upinsurancepolicyissuedbyareliablepertherequirementsofAIDAR752.228-7whichisreferencedclausetothiscontract.

H.23 GOVERNMENTFURNISHEDFACILITIESORPROPERTY

TheContractorandanyemployeeorconsultantoftheContractorisprohibitedfromusingU.S.Governmentfacilities(suchasofficespaceorequipment)orU.S.Governmentclericalor technicalpersonnelin theperformanceof theservicesspecifiedintheContractunlesstheuseofGovernmentfacilitiesorpersonnelisspecificallyauthorizedintheContractorisauthorizedinadvance,inwriting,bytheCOR.





H.24 AIDAR752.245-71TITLETOANDCAREOFPROPERTY(APR1984)

(a) Title to all non-expendable property purchased with contract funds under this contract and used in theCooperatingCountry,shallatalltimesbeinthenameoftheCooperatingGovernment,orsuchpublicorprivateagencyas theCooperatingGovernmentmaydesignate,unless titleto specifictypesorclassesofnon-expendablepropertyisreservedtoUSAIDunderprovisionssetforthinthescheduleofthiscontract;butallsuchpropertyshall

beunderthecustodyandcontrolofcontractoruntiltheowneroftitledirectsotherwise,orcompletionofworkunderthiscontractoritstermination,atwhichtimecustodyandcontrolshallbeturnedovertotheowneroftitleodisposedofinaccordancewithitsinstructions.Allperformanceguarantiesandwarrantiesobtainedfromsuppliersshallbetakeninthenameofthetitleowner.(Non-expendablepropertyispropertywhichiscompleteinitself,doesnotloseitsidentityorbecomeacomponentpartofanotherarticlewhenputintouse;isdurable,withanexpectedservicelifeoftwoyearsormore;andwhichhasaunitcostof$500ormore.(b)Contractor shall prepare and establish a program to be approved by the Mission, for the receipt, usemaintenance,protection,custody, andcare ofnon-expendableproperty forwhich ithascustodial responsibilityincludingtheestablishmentofreasonablecontrolstoenforcesuchprogram.(c)(1)Fornon-expendablepropertytowhichtitleisreservedtotheU.S.Governmentunderprovisionssetforthin

thescheduleofthiscontract,thecontractorshallsubmitanannualreportonallnon-expendablepropertyunderitscustodyasrequiredintheclauseofthiscontractentitled“GovernmentProperty”.(2)Fornon-expendableproperty titledto theCooperatingGovernment, thecontractorshall,within90daysaftecompletionof thiscontract,oratsuchotherdateasmaybe fixedby theContractingOfficer,submitan inventoryschedule coveringallitemsofnon-expendablepropertyunderitscustody,whichhavenotbeenconsumedin theperformanceofthiscontract.Thecontractorshallalsoindicatewhatdispositionhasbeenmadeofsuchproperty.TitletopropertyiswithUSAIDwithcareandcustodywiththeContractor.

H.25 APPROVALSFORNONEXPENDABLEPROPERTYPURCHASES

Allpurchases of nonexpendable property (i.e., propertywhich is complete in itself,does not lose its identity obecomeacomponentpartofanotherarticlewhenputintouse,isdurablewithanexpectedservicelifeoftwoyearsormore,andwhichhasaunitcostofmorethan$500)willrequireapprovalofthecontractingofficer.Anyapprovalsgivenpursuanttothisparagraphmustbewithinthetermsofthiscontract,andshallnotservetochangetheminanyway.Thecontractorshallretaincopiesofallsuchapprovalsforauditpurposes.The Contractor is required to obtain insurance coverage for all nonexpendable property purchased under thecontract.Thecostofpremiumsisallowableunderthecontract.Toensurethelowestcostforinsurance,umbrellacoverageshouldbeprovidedtocoverallnonexpendablepropertypurchasedunderthecontract.

H.26 FOREIGNGOVERNMENTDELEGATIONSTOINTERNATIONALCONFERENCES(JAN2002)

Fundsinthisawardmaynotbeusedtofinancethetravel,perdiem,hotelexpenses,meals,conferencefeesorotheconferencecostsforanymemberofaforeigngovernment'sdelegationtoaninternationalconferencesponsoredbyapublicinternationalorganization,exceptasprovidedinADSMandatoryReference"GuidanceonFundingForeignGovernmentDelegationstoInternationalConferenceshttp://www.info.usaid.gov/pubs/ads/300/refindx3.htm]orasapprovedbytheCO/COR





H.27 VALUEADDEDTAX(VAT)ANDCUSTOMDUTIES

VATandcustomdutiesareexcludedfromthepriceofthiscontract.TheCORwillassisttheContractorinobtainingthisexemptionfromtheGovernmentofKenya.

H.28 REPORTINGONFOREIGNTAXES(JULY2007)

(a)TheContractormustannuallysubmitafinalreportbyApril16ofthenextyear.(b)ContentsofReport.Thereportsmustcontain:(1)Contractorname.(2)Contactnamewithphone,faxande-mail.(3)Agreementnumber(s).(4)Amountofforeigntaxesassessedbyaforeigngovernment[eachforeigngovernmentmustbelistedseparately]oncommoditypurchasetransactionsvaluedat$500ormorefinancedwithU.S.foreignassistancefundsunderthisagreementduringthepriorU.S.fiscalyear.(5)OnlyforeigntaxesassessedbytheforeigngovernmentinthecountryreceivingU.S.assistanceistobereportedForeigntaxesbyathirdpartyforeigngovernmentarenottobereported.Forexample,ifacontractorperforminginLesothousingforeignassistance fundsshouldpurchasecommodities inSouthAfrica,any taxesimposedbySouthAfricawouldnotbereportedinthereportforLesotho(orSouthAfrica).(6)AnyreimbursementsreceivedbytheContractorduringtheperiodin(4)regardlessofwhentheforeigntaxwasassessedandanyreimbursementsonthetaxesreportedin(4)receivedthroughMarch31.(7)ReportisrequiredeveniftheContractordidnotpayanytaxesduringthereportperiod.(8) Cumulative reportsmay beprovided ifthe Contractor isimplementingmore thanone program ina foreigncountry.(c)Definitions.Forpurposesofthisclause:

(1)“Agreement”includesUSAIDdirectandcountrycontracts,grants,cooperativeagreementsandinteragencyagreements.(2)“Commodity”meansanymaterial,article,supply,goods,orequipment.(3)“Foreigngovernment”includesanyforeigngovernmentalentity.(4)“Foreigntaxes”meansvalue-addedtaxesandcustomdutiesassessedbyaforeigngovernmentonacommodity.Itdoesnotincludeforeignsalestaxes.(d)Where.Submitthereportsto:TheControllerUSAID/EastAfricaRegionalFinancialManagementServices

P.O.Box621,VillageMarket00621Nairobi,KenyaE-mail:[email protected]

(Electronicsubmissionofreportsisrequired).(e)Subagreements.TheContractormustincludethisreportingrequirementinallapplicablesubcontractsandothersubagreements.





(f)Forfurtherinformationseehttp://www.state.gov/m/rm/c10443.htm

H.29 CONFLICTSOFINTEREST

(a)Itisunderstoodandagreedthatsomeoftheworkrequiredhereundermayplacethecontractor,oritspersonneor its subcontractors or their personnel (hereinafter referred to collectively as "contractor"), in the position ohaving a potential personal or organizational conflict of interest (OCI), i.e., because of other activities orelationshipswithotherpersons,(1)thecontractorisunableorpotentiallyunabletorenderimpartialassistanceoadvice;or(2) thecontractor'sobjectivityin performingthecontractisormightbe impaired;or (3)thecontractor

mayreceiveanunfaircompetitiveadvantage;or(4)thecontractormayhaveafinancialorotherpersonalinterestwhichwouldorpotentiallywould impairhis/herobjectivityand/or fromwhichhe/shewould improperlybenefitFurtherdiscussionofOCIsmaybefoundinFAR9.5,OrganizationalandConsultantConflictsofInterest.(b)Theperformance/actionsofpersonnelunderthiscontractwillbeimputedtothecontractor(orsubcontractor(sbywhomtheyareemployedorretained,andtheperformance/actionsofanysubcontractorwillbeimputedtothecontractor,unless thecontractor,on acase-by-casebasis,candemonstrateotherwiseandsatisfythecontractingOfficerthatsuchimputationisunreasonable.

(c) In accordancewith theclause of this contract entitled "Organizational Conflicts of Interest DiscoveredAfteAward" (AIDAR 752.209-71), the Contractoragrees not toundertake any activitywhichmay involve a personaconflictofinterestoranOCIwithoutfirstnotifyingthecontractingofficerofsuchpotentialconflictandreceivingthecontractingofficer'sauthorizationtoundertakethatactivity.(d)Ifthepotentialconflictrelatestoperformanceoftheworkhereunder(e.g.,wherethecontractoristoevaluatean activity inwhich thecontractorhad someprevious involvement, thereby rendering thecontractor unable opotentiallyunabletoprovideimpartialassistanceoradvice, orimpairingorpotentially impairing thecontractor'sobjectivity),andthecontractingofficercannotneutralize,mitigate,oravoidtheconflict,thecontractingofficermay

declinetoauthorizeperformanceofthatworkbythecontractor.

(e)Ifthepotentialconflictrelatestofutureactivities(e.g.,wherethecontractoristoperformaneedsassessment,feasibilitystudy,ordesign/developmentofaprojectoractivitytobeprocuredunderanothercontractforwhichthecontractorwillormightcompeteorwhichmaybeawardednoncompetitivelytothecontractor,therebypotentiallyprovidinganunfaircompetitiveadvantagetothecontractor,and/orrenderingthecontractorunableorpotentiallyunabletoprovideimpartialassistanceoradvice,orimpairingorpotentiallyimpairingthecontractor'sobjectivity;owhere the work under this contract might affect the personal or financial interests of the contractor), thecontracting officer may decline to authorize performance of that work by the contractor or, if such work isauthorized,thecontractingofficermayplacerestrictionsonthecontractor'sfutureactivities,aspermittedbyFAR9.5,andasnecessarytoneutralize,mitigate,oravoidthepotentialconflict.(f)Thecontractingofficer'sapprovaltoundertakesuchactivities,ifgiven,maybebasedonthecontractingofficer'sdeterminationthatasignificantpotentialconflictdoesnotexistordoesnotappeartoexist,ormaybeconditionedon theacceptanceby thecontractorof restrictionson thecontractor's futureactivities. If restrictions areto beplacedonfutureactivities,thecontractormaydeclinetoperformthework.(g)Ifitisdiscoveredthatthecontractorengagedinanyactivitieswhichconstituteapotentialoractualconflict

withouthavingfirstobtainedthecontractingofficer'sapprovaltoundertakesuchactivities;orifitissubsequentlydiscoveredthat,notwithstandingthecontractingofficer'sauthorizationtoundertaketheactivitybasedonhis/herinitialdeterminationthatnosignificantpotentialconflictexistedorappearedtoexist,aconflictdid,infactexistor





arise,restrictions,as permittedbyFAR9.5,onthecontractor's futureactivitiesmaybeplacedunilaterallyby the

contractingofficer for this contract or thecontractingofficer forsuch other contract asmaybe involved in theconflict,andotherremedies(includingterminationofthiscontractfordefault,debarmentorsuspension,andthosepermitted by theclausesof this contract entitled "Cancellation, Rescission, andRecoveryofFunds for IllegaloImproperActivity" (FAR 52.203-8 JAN 1997)and "Price orFee Adjustment for Illegal orImproper Activity" (FAR52.203-10JAN1997),maybetakenbyUSAID.(h) If it is discovered that the contractor engaged in any activities in violation of the restrictions placed by acontractingOfficeronthecontractor'sfutureactivities,otherremedies(includingterminationofthiscontractfordefault, debarment or suspension, and those permitted by the clauses of this contract entitled "CancellationRescission,andRecoveryofFundsforIllegalorImproperActivity"(FAR52.203-8)and"PriceorFeeAdjustmentforIllegalorImproperActivity"[FAR52.203-10]),maybetakenbyUSAID.(i)NothinginthisprovisionprecludestheapplicationofanyotherremediesavailabletoUSAIDbylaw,regulation,ootherprovisionsofthiscontract.

H.30 AIDAR752.7034ACKNOWLEDGMENTANDDISCLAIMER(DEC1991)

(a)USAIDshallbeprominentlyacknowledgedinallpublications,videosorotherinformation/mediaproductsfundedorpartiallyfundedthroughthiscontract,andtheproductshallstatethattheviewsexpressedbytheauthor(s)donotnecessarilyreflectthoseofUSAID.AcknowledgmentsshouldidentifythesponsoringUSAIDOfficeandBureauoMissionaswellastheU.S.AgencyforInternationalDevelopmentsubstantiallyasfollows:"This[ publication,videoorotherinformation/mediaproduct(specify)]wasmadepossiblethroughsupportprovidedbytheOfficeof[],Bureaufor[ ],U.S.Agency for International Development,under thetermsof Contract No. [ ]. Theopinionsexpressedherein are those of the author(s) and do not necessarily reflect the viewsof the U.S. Agency for InternationaDevelopment."(b) Unless theContractoris instructed otherwise by thecognizant technical officepublications, videosorother

information/mediaproductsfundedunderthiscontractand intended forgeneralreadershiporothergeneraluse

willbemarkedwiththeUSAIDlogoand/orU.S.AGENCYFOR INTERNATIONALDEVELOPMENTappearingeitheratthetoporatthebottomofthefrontcoveror,ifmoresuitable,onthefirstinsidetitlepageforprintedproducts,andin equivalent/appropriate location in videos or other information/media products. Logos and markings of cosponsorsorauthorizinginstitutionsshouldbesimilarlylocatedandofsimilarsizeandappearance.

H.31 EXECUTIVEORDERONTERRORISMFINANCING

TheContractorisremindedthatU.S.ExecutiveOrders(includingE.O.13224)andU.S.lawprohibittransactionswith

andtheprovisionofresourcesandsupportto,individualsandorganizationsassociatedwithterrorism .FAR25.701prohibitsagenciesandtheirContractorsandsubcontractorsfromacquiringanysuppliesorservicesfromindividualor organizations, if any proclamation, Executive Order, Office of Foreign Assets Control (OFAC) regulations, ostatuteadministeredbyOFACwouldprohibitsuchatransaction.Accordingly,theContractingOfficermustchecktheU.S. Department of the Treasury’s OFAC List to ensure that the names of the Contractor and proposedsubcontractors(andindividualsfromthoseorganizationswhohavebeenmadeknowntothem),arenotonthelistMandatoryFARclause52.225-13RestrictionsonCertainForeignPurchasesisincludedbyreferenceinSectionI.1othiscontract.Byacceptingthiscontract,theContractoracknowledgesandagreesthatitisawareofthelistaspartofitscompliancewiththerequirementsofthatclause.





H.32 SECURITYCONDITIONS

Contractor must be aware of security conditions in Kenya, and by entering into the contract, assumes ful

responsibilityforthesafetyofitsemployees.PriortocommencingworkinKenya,theContractorshallensurethatihasadequateproceduresinplacetoadviseitsemployeesofsituationsorchangedconditionsthatcouldadverselyaffecttheirsecurity.

InordertokeepabreastofsecurityconditionsinKenya,butparticularlybeforeanyemployeetravelsoutsideofNairobi,theContractorshall seekinformation fromall available sources, including theUSAID/Kenya,DemocracyRightsandGovernanceOffice,forallareasinwhichitsemployeesworkortravel.Contractoracknowledgesthatsecurity conditions are subject to change at any moment, that USAID cannot guarantee the accuracy of anyinformationthatitmayprovidetotheContractorandthatUSAIDassumesnoresponsibilityforthereliabilityofsuchinformation.TheContractorhassoleresponsibilityforapprovingalltravelplansforitsemployees.TheContractorisalsoresponsibleforimmediatelynotifyingUSAID/KenyaandtheUSEmbassyAmericanCitizenServicessectionintheevent a US citizen employee does not return from travel as expected. In the event that USAID requests theContractortodoso,theContractor'schiefof partyshallassumeresponsibilityforcontactingallof itsemployeesThe Contractor shall provide to the USAID/KenyaDemocracy and Rights Office the name, current address, andcurrenthomeand/orcellulartelephonenumberofthechiefofpartyandofanalternatedesignatedemployee.

TheContractorisresponsibleforensuringthattheinformationonfileintheUSAID/Kenya,Democracy,RightsandGovernanceOffice is up-to-date so that inanemergency, the chiefof partyoralternate representative can be

reachedimmediatelyandhe/shecanrapidlycontactallotheraffectedemployees.

H.33 SECURITYREPORTING

Aspartoftheoverallsecurityrequirements,theContractoranditssubcontractorsshallreportanysecuritythreatsverbally immediately to the COR and subsequently in writing to the Contracting Officer, in accordance withapprovedprocedures.Thecontractorshalldevelopalistofspecificstepstotrackanypotential/identifiedthreats,whichwouldbepartofanoverallsecuritysystem.

H.34 LIFESUPPORTANDSECURITYSERVICES

TheContractorisresponsibleformaintainingthesecurityofitspersonnel,materialsandequipmentcommensuratewiththecircumstances involved.Allemployeesof theContractormustmeet therequirementsof theirwork-sitewhich may include background checks, security/restricted area clearance, drug-free workplace, safety trainingand/orotherinspections/requirements.

H.35 USAIDDISABILITYPOLICY-ACQUISITION(DECEMBER2004)

(a)TheobjectivesoftheUSAIDDisabilityPolicyare(1)toenhancetheattainmentofUnitedStatesforeignassistance

programgoalsbypromotingtheparticipationandequalizationofopportunitiesofindividualswithdisabilitiesinUSAIDpolicy,countryandsectorstrategies,activitydesignsandimplementation;(2)toincreaseawarenessofissuesofpeoplewithdisabilitiesbothwithinUSAIDprogramsandinhostcountries;(3)toengageotherU.S.governmentagencies, host country counterparts, governments, implementing organizations and other donors in fostering aclimateofnondiscriminationagainstpeoplewithdisabilities;and(4)tosupportinternationaladvocacyforpeoplewithdisabilities.Thefulltextofthepolicypapercanbefoundatthefollowingwebsite:http://www.usaid.gov/about/disability/DISABPOL.FIN.html.





(b) USAID therefore requires that the Contractor not discriminate against people with disabilities in the

implementation of USAID programs and that itmake every effort to comply with the objectives of the USAIDDisability Policy in performing this contract. To that endandwithin the scope of thecontract, theContractor’sactionsmustdemonstrateacomprehensiveandconsistentapproachforincludingmen,womenandchildrenwithdisabilities.

H.36 AIDAR752.7101VOLUNTARYPOPULATIONPLANNINGACTIVITIES(JUNE2008)

(a)RequirementsforVoluntarySterilizationProgram.Noneofthefundsmadeavailableunderthiscontractshallbeusedtopayfortheperformanceofinvoluntarysterilizationasamethodoffamilyplanningortocoerceorprovide

anyfinancialincentivetoanyindividualtopracticesterilization.(b)ProhibitiononAbortion-RelatedActivities.(1)Nofundsmadeavailableunderthiscontractwillbeusedto finance,support,orbeattributedtothefollowingactivities:(i)procurementordistributionofequipmentintendedtobeusedforthepurposeofinducingabortionsasa method of family planning; (ii) special fees or incentives to any person to coerce ormotivate them tohaveabortions;(iii)paymentstopersonstoperformabortionsortosolicitpersonstoundergoabortions;(iv)informationeducation,training,orcommunicationprogramsthatseektopromoteabortionasamethodoffamilyplanning;and

(v)lobbyingfororagainstabortion.Theterm“motivate”,asitrelatestofamilyplanningassistance,shallnotbeconstrued to prohibit theprovision, consistentwith local law, of information or counseling about all pregnancyoptions.(2)Nofundsmadeavailableunderthiscontractwillbeusedtopayforanybiomedicalresearchwhichrelates,inwholeorinpart,tomethodsof,ortheperformanceof,abortionsorinvoluntarysterilizationsasameansoffamilyplanning.Epidemiologicordescriptiveresearchtoassesstheincidence,extentorconsequencesofabortionsisnotprecluded.(3)Thecontractorshallinsertthisprovisioninallsubcontracts.

H.37 ORGANIZATIONALCONFLICTOFINTERESTAnyconcerns/issuesrelatedtoOrganizationalConflictofInterestMUSTbebroughttotheattentionoftheCognizantContractingOfficerassoonasitappears.SeeCIB99-17:http://www.usaid.gov/business/business_opportunities/cib/pdf/cib9917.pdf

H.38 ENVIRONMENTALCOMPLIANCE

(a)TheForeignAssistanceActof1961,asamended,Section117requiresthattheimpactofUSAID’sactivitiesontheenvironment be considered and that USAID include environmental sustainability as a central consideration indesigningandcarryingoutitsdevelopmentprograms.ThismandateiscodifiedinFederalRegulations(22CFR216)

and in USAID’s Automated Directives System (ADS) Parts 201.5.10g and 204(http://www.usaid.gov/policy/ads/200/), which, in part, require that the potential environmental impacts oUSAID-financed activities are identified prior to a final decision to proceedand that appropriate environmentasafeguardsareadoptedforallactivities.ContractorenvironmentalcomplianceobligationsundertheseregulationsandproceduresarespecifiedinthefollowingparagraphsofthisRFP/contract.

(b)Inaddition,thecontractormustcomplywithhostcountryenvironmentalregulationsunlessotherwisedirectedinwritingbyUSAID.IncaseofconflictbetweenhostcountryandUSAIDregulations,thelattershallgovern.





(c)Noactivityfundedunderthiscontractwillbeimplementedunlessanenvironmentalthresholddetermination,asdefinedby22CFR216,hasbeenreachedforthatactivity,asdocumentedinaRequestforCategoricalExclusion(RCE), Initial Environmental Examination (IEE), or Environmental Assessment (EA) duly signed by the BureauEnvironmental Officer (BEO). (Hereinafter, such documents are described as “approved Regulation 216environmentaldocumentation.”)(d)AspartofitsinitialWorkPlan,andallAnnualWorkPlansthereafter,thecontractor, incollaborationwiththeUSAIDContractingOfficer’sRepresentativeandMissionEnvironmentalOfficerorBureauEnvironmentalOfficer,asappropriate,willreviewallongoingandplannedactivitiesunderthiscontracttodetermineif theyarewithin thescopeoftheapprovedRegulation216environmentaldocumentation.(e) If the contractor plans any new activities outside the scope of the approvedRegulation 216 environmentadocumentation,itwillprepareanamendmenttothedocumentationforUSAIDreviewandapproval.Nosuchnewactivities will be undertaken prior to receiving written USAID approval of environmental documentationamendments.(f) Any ongoing activities found to be outside the scope of the approved Regulation 216 environmenta

documentation will be halted until an amendment to the documentation is submitted and written approval isreceivedfromUSAID.

H.39 NONDISCRIMINATION(JUN2012)

FARPart27 andtheclausesprescribed inthatpartprohibitcontractorsperformingin orrecruiting fromtheU.Sfromengagingincertaindiscriminatorypractices.USAIDis committedtoachievingandmaintaininga diverseandrepresentativeworkforceandaworkplace freeodiscrimination. Based on law, Executive Order, and Agency policy, USAID prohibits discrimination in its own

workplace on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin

disability, age, veteran’s status, sexual orientation, genetic information, marital status, parental status, politicaaffiliation,andanyotherconductthatdoesnotadverselyaffecttheperformanceoftheemployee.USAIDdoesnottolerate any type of harassment, either sexual or nonsexual, of any employee or applicant for employmentContractorsarerequiredtocomplywiththenondiscriminationrequirementsoftheFAR.Inaddition,theAgencystronglyencouragesallitscontractors (atalltiers) todevelopandenforcecomprehensivenondiscrimination policies for their workplaces that include protection on these expanded bases, subject toapplicablelaw.

H.40 DISCLOSUREOFINFORMATION

(a)ContractorsareremindedthatinformationfurnishedunderthiscontractmaybesubjecttodisclosureundertheFreedomofInformationAct(FOIA).Therefore,allitemsthatareconfidentialtobusiness,orcontaintradesecrets,proprietary, or personnel information must be clearly marked. Marking of items will not necessarily precludedisclosure when the U.S. Office of Personnel Management (OPM or The Government) determines disclosure iswarranted by FOIA. However, if such items are not marked, all information contained within the submitteddocumentswillbedeemedtobereleasable.(b)AnyinformationmadeavailabletotheContractorbytheGovernmentmustbeusedonlyforthepurposeofcarryingouttheprovisionsofthiscontractandmustnotbedivulgedormadeknowninanymannertoanypersonexceptasmaybenecessaryintheperformanceofthecontract.





(c)In performanceof this contract, theContractorassumesresponsibility forprotectionof theconfidentiality o

GovernmentrecordsandmustensurethatallworkperformedbyitssubcontractorsshallbeunderthesupervisionoftheContractorortheContractor'sresponsibleemployees.(d)EachofficeroremployeeoftheContractororanyofitssubcontractorstowhomanyGovernmentrecordmaybemadeavailableordisclosedmustbenotifiedinwritingbytheContractorthatinformationdisclosedtosuchofficeroremployeecanbeusedonlyforapurposeandtotheextentauthorizedherein,andthatfurtherdisclosureofanysuchinformation,byanymeans,forapurposeortoanextentunauthorizedherein,maysubjecttheoffendertocriminal sanctions imposed by 19 U.S.C. 641. That section provides, in pertinent part, thatwhoever knowinglyconvertstotheiruseortheuseofanother,orwithoutauthority,sells,conveys,ordisposesofanyrecordoftheUnitedStatesorwhoeverreceivesthesamewithintenttoconvertitto theiruseorgain,knowingittohavebeenconverted,shallbeguiltyofacrimepunishablebyafineofupto$10,000,orimprisoneduptotenyears,orboth.

H.41 REQUESTSFORCONSENTTOSUBCONTRACT

TherequirementsunderFARClause52.244-2donotapplytothefollowingsubcontractswhichwereevaluatedduringnegotiationsunlessresultantsubcontractsexceedthoseincludedinContractor’sFinalRevisedProposalsubmitted____________.

(TheOfferorwilllistproposedsubcontracts.)

H.42 AIDAR752.227-14RIGHTSINDATA–GENERAL(OCT2007)

Thefollowingparagraph(d)replacesparagraph(d)of(48CFR)FAR52.227-14RightsinData—General.(d)Release,publicationanduseofdata.(1)ForalldatafirstproducedorspecificallyusedbytheContractorintheperformanceofthiscontractintheUnitedStates, its territories, or Puerto Rico, the Contractor shall have the right to use, release to others, reproducedistribute,orpublishsuchdata,excepttotheextentsuchdatamaybesubjecttotheFederalexportcontrolornationalsecuritylawsorregulations,orunlessotherwiseprovidedinthisparagraphofthisclauseorexpresslyset

forthinthiscontract[seeparagraph(d)(3)forlimitationsoncontractsperformedoutsideoftheUS].(2)TheContractoragreesthattotheextentitreceivesorisgivenaccesstodatanecessaryfortheperformanceofthis contract which contain restrictive markings, the Contractor shall treat the data in accordance with suchmarkingsunlessotherwisespecificallyauthorizedinwritingbytheContractingOfficer.(3)ForalldatafirstproducedorspecificallyusedbytheContractorintheoverseasperformanceofthiscontract,theContractor shall not release, reproduce, distribute, or publish such data without the written permission of the

ContractingOfficer.The government alsomay require thecontractor to assign copyright to the government oanotherpartyascircumstanceswarrantorasspecificallystatedelsewhereinthecontract.

H.43 TRANSITIONOFKNOWLEDGE,SKILLSANDABILITIES

Localcapacitybuildingisoneoftheprincipalobjectivesofthiscontract.Tothatend,specialconsiderationshouldbegiventotheinvolvementoflocalfirmsandprofessionalsinsignificantrolesinordertofacilitatefuturetransferofknowledge,skills,andabilities.TheContractorshalltakeintoconsiderationtheobjectiveofsustainability.SustainabilitywillbedeterminedbythecapacityofKenyanevaluationproviders,andtheirabilitytoproducequality

evaluationsaftertheprogramends.Localorganizationswillbesupported,utilized,and/orbuilttothegreatest





extentpossible,inordertocarryoutprograminterventions.Thoseorganizationsshouldbecomesustainableasa

matterofadeliverable,notmerelyasagoal.Therefore,theContractorshalltakealldeliberatestepsnecessarytoensure:(a)Maximumtransferofprogrammanagementskills,tools,andmethodstolocalfirmsandorganizations;(b)Maximumbusinessopportunitiesforlocalfirms;and(a)Maximumemploymentopportunityforlocalcitizensatalllevels,fromprogrammanagementpositionstounskilledlabor.

H.44 USAIDIMPLEMENTATIONOFSECTION508OFTHEREHABILITATIONACTOF1973ANDFEDERALACQUISITIONCIRCULAR(FAC)97-27"ELECTRONICANDINFORMATIONTECHNOLOGYACCESSIBILITY

In accordance with CIB 01-21, Contractor shall comply with USAID Implementation of Section 508 of theRehabilitation Act of 1973 and Federal Acquisition Circular (FAC) 97-27 "Electronic and Information TechnologyAccessibility.FurtherinformationonSection508isavailableviatheInternetathttp://www.section508.govhttp://www.usaid.gov/business/business_opportunities/cib/pdf/cib0121.pdf

H.45 NONEXPENDABLEPROPERTYPURCHASESANDINFORMATIONTECHNOLOGYRESOURCES

TheContractorshallcomplywiththerequirementscontainedinADS548whichrequirereviewandapprovalbytheOfficeofInformationResourceManagement(M/IRM)inUSAID/Wofinformationtechnologycomponentsinwhichthe life-cycle cost of commodities or services (e.g., installation, maintenance, and technical assistance) exceeds$100,000.1.PursuanttoADS547,InformationTechnology(IT)isdefinedasfollows:InformationTechnology(A)Theterm‘informationtechnology',withrespecttoanexecutiveagencymeansanyequipmentorinterconnectedsystemorsubsystemofequipment,thatisusedintheautomaticacquisition,storage,manipulation,management,movement, control, display, switching, interchange, transmission, or reception of data or information by theexecutive agency. For purposes of the preceding sentence, equipment is used by an executive agency if the

equipmentisusedby theexecutiveagencydirectlyorisusedbyacontractorunderacontractwiththeexecutiveagency which (i) requires the use of such equipment, or (ii) requires the use, to a significant extent, of suchequipmentintheperformanceofaserviceorthefurnishingofaproduct.(B) The term ‘information technology' includes computers, ancillary equipment, software, firmware and similaprocedures,services(includingsupportservices),andrelatedresources.(C)Notwithstandingsubparagraphs(A)and(B),theterm`informationtechnology'doesnotincludeanyequipment

thatisacquiredbyaFederalcontractorincidentaltoaFederalcontract.(Source:Clinger-CohenAct)(Chapters541548,552)2.TheContractorshallmaintainaccountablepropertyrecordsofITresources.Theserecordsmustidentifyeachaccountable item of U.S. Government-funded property acquired or furnished under the contract in a formaacceptabletotheContractingOfficerandmustbefurnishedtotheContractingOfficersixmonthsaftertheeffectivedateofthecontractortaskorderandthereafterannuallybasedontheeffectivedateofthecontract.IntheeventanyITresourcesarelost,stolen,destroyedordamagedbeyondeconomicalrepair,theContractormustpromptlynotifyboththeCORandtheContractingOfficer.





3.As partofthePropertyDispositionPlan,theContractorwillprovideaseparateandfinalinventoryof sensitive

property. Sensitive property is property potentially dangerous to the public safety or security if stolen, lost, omisplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. TheContractorshallprovideafinalreporttotheCORandContractingOfficeronthefinaldispositionofallsensitivepropertyinthecontractor’scustody.

H.46 SUBCONTRACTINGPLANANDTHESF294–SUBCONTRACTINGREPORTFORINDIVIDUALCONTRACTSAND

SF295–SUMMARYCONTRACTINGREPORT

TheContractor'ssubcontractingplandated____________isherebyincorporatedasamaterialpartofthiscontract.

EffectiveDecember30,2005,USAID commencedparticipation in theelectronicSubcontracting ReportingSystem(eSRS).Asaresult,hardcopiesoftheSF-294andSF-295arenolongeracceptedandcontractorsarerequiredtosubmitthesereportselectronically.TherequirementtoreportyouruseofsubcontractorsintheneweSRSappliestoanycontractinwhichthereisasubcontractingplantoutilizeU.S.smallbusinesses.IfyouneedmoreinformationortoregisterineSRS,pleasevisittheofficialwebsiteat http://www.esrs.gov.PleasenotethatcontractdataineSRSistiedtotheDUNSNumberofrecord.

WhensubmittingyourindividualandsummaryreportsineSRS,pleasebesuretoincludetheemailaddressoftheContractOfficerspecifiedonthecontract.

H.47 PUBLICATIONSANDMEDIARELEASES(JAN2004)

(a)USAIDshallbeprominentlyacknowledgedinallpublications,videosorotherinformation/mediaproductsfundedorpartiallyfundedthroughthisaward,andtheproductshallstatethattheviewsexpressedbytheauthor(s)dononecessarilyreflectthoseofUSAID.AcknowledgementsshouldidentifythesponsoringUSAIDOfficeandBureauorMissionaswellastheU.S.Agencyfo

International Development substantially as follows:"This [publication, video orother information/mediaproduc(specify)] was made possible through support provided by the Office of ______________, Bureau fo _________________, U.S. Agency for International Development, under the terms of Award No. _________. Theopinionsexpressedhereinarethoseoftheauthor(s)anddonotnecessarilyreflecttheviewsoftheU.S.AgencyforInternationalDevelopment."(b) Unless the recipient is instructed otherwise by the Contracting Officer Technical Representative (COR)publications, videos or other information/media products funded under this award and intended for genera

readership or other general use will bemarked with the USAID logo and/or U.S. AGENCY FOR INTERNATIONALDEVELOPMENTappearingeitheratthetoporatthebottomofthefrontcoveror,ifmoresuitable,onthefirstinsidetitle page for printed products, and in equivalent appropriate location in videos or other information/mediaproducts.Logosandmarkingsofcosponsorsorauthorizinginstitutionsshouldbesimilarlylocatedandofsimilarsizeandappearance.(c) The recipient shall provide the USAID Contracting Officer Technical Representative (COR) one copy of alpublishedworksdevelopedundertheawardwithlistsofotherwrittenworkproducedundertheaward.





Inaddition,therecipientshallsubmitoneelectronic(preferred)oronepapercopyoffinaldocumentstoUSAID’s

DevelopmentExperienceClearinghouse(DEC)intooneofthefollowing6:DevelopmentExperienceClearinghouseUSAIDKnowledgeServicesCenterM/CIO/ITSD/KM1300PennsylvaniaAvenue,NWRRBM.01-010Washington,DC20523Phone:(202)712-0579Fax:(202)216-3515URL:https://dec.usaid.govToSubmittotheDevelopmentExperienceClearinghouse: https://dec.usaid.gov/dec/content/submit.aspx(d)Electronicdocumentsmaybesubmittedon3.5”diskettesorase-mailattachments,andshouldconsistofonlyoneelectronicfilethatcomprisesthecompleteandfinalequivalentofthepapercopy;otherwise,apapercopymustbe sent. Acceptable software formats forelectronicdocuments includeMicrosoftWord,WordPerfect,Microsof

ExcelandPortableDocumentFormat(PDF).(e)Eachdocument submitted shouldincludethefollowing information:1) descriptivetitle; 2)author(s)name;3award number; 4) sponsoringUSAID office; 5) date of publication; 6) software name and version (if electronicdocumentissent).(f)Intheeventawardfundsareusedtounderwritethecostofpublishing,inlieuofthepublisherassumingthiscostasisthenormalpractice,anyprofitsorroyaltiesuptotheamountofsuchcostshallbecreditedtotheawardunlessthescheduleoftheawardhasidentifiedtheprofitsorroyaltiesasprogramincome.(g)Exceptasotherwiseprovidedinthetermsandconditionsoftheaward,theauthorortherecipientisfreetocopyrightanybooks,publications,orothercopyrightablematerialsdevelopedinthecourseoforunderthisawardbutUSAIDreservesaroyalty-freenonexclusiveandirrevocablerighttoreproduce,publish,orotherwiseuse,andtoauthorizeotherstousetheworkforGovernmentpurposes.

POINTSOFCONTACT:Pleasereferencewebsitehttp://dec.usaid.govorcontactoneofthefollowingconcerningthedocumentsubmissionrequirements:Fordocumentsubmissionquestions:[email protected]:[email protected]/technicalquestions:[email protected]:(202)712-0579

H.48 PROHIBITIONOFASSISTANCETODRUGTRAFFICKERS

USAIDreservestherighttoterminatethisContract,todemandarefundortakeotherappropriatemeasuresiftheContractororsubawardeesarefoundtohavebeenconvictedofanarcoticsoffenseortohavebeenengagedindrugtraffickingasdefinedin22CFRPart140.

H.49 PROHIBITIONONTHEUSEOFFEDERALFUNDSTOPROMOTE,SUPPORT,ORADVOCATETHELEGALIZATIONORPRACTICEOFPROSTITUTION–TIPACQUISITION(MAY2007)

6ThecontactinformationhasbeenupdatedbasedoninformationintheDECwebsite:https://dec.usaid.gov/dec/home/Default.aspx





(a) The U.S. Government is opposed to prostitution and related activities, which are inherently harmful and

dehumanizing,andcontributetothephenomenonoftraffickinginpersons.Noneofthefundsmadeavailableundethiscontractmaybeusedtopromote,support,oradvocatethelegalizationorpracticeofprostitution.Nothingintheimmediatelyprecedingsentenceshallbeconstruedtoprecludeassistancedesignedtoamelioratethesufferingof,orhealthrisksto,victimswhiletheyarebeingtraffickedoraftertheyareoutofthesituationthatresultedfromsuchvictimsbeingtrafficked.(b)Thecontractorshallinsertthisclause,initsentirety,inallsub-awardsunderthisaward.(c)Thisprovisionincludesexpresstermsandconditionsofthecontractandanyviolationofitshallbegroundsforunilateralterminationofthecontract,inwholeorinpart,byUSAIDpriortotheendoftheterm.

H.50 GENDERCONSIDERATION

Tothegreatestextentpossible,theContractorshallseektoincludebothmenandwomeninallaspectsofthisprogramincludingparticipationandleadershipin[e.g.,meetings,training,etc.].TheContractorshallcollect,analyzeandsubmittoUSAIDsex-disaggregateddataandproposedactionsthatwil

addressanyidentifiedgender-relatedissues.FurtherrequirementsonthisareincludedinSectionC.USAIDpolicyrequiresthatgender issuesbeaddressedasappropriate inallUSAID-fundedactivities.Thetechnicaapproachshoulddescribehowgenderconsiderationswillbeintegrated throughouttheprogramandintospecificactivitiesasappropriate.TheContractormustlookforgenderimplicationsoropportunitiesintheprogram,seekinto address embedded gender issues and promote gender equity, as appropriate, in all phases of programimplementationandinternalmanagement.Thisprogrammustaddressgenderconcernsinafundamentalway–simply setting aside funds for training of female council members, for example, will not alone be consideredsufficient.Specific activitiesforwomenareappropriate.Gender indicatorsshouldbedefinedand trackedby theContractorandthecontractorwillcompleteananalysisofgenderaspartofitsinitialstagesofimplementation.

H.51 STANDARDSOFCONDUCT--IMPROPERBUSINESSPRACTICESCorruptionoranyotherimproperbusinesspracticesrelatedtothissolicitationandanyresultingcontract(s)willnobetolerated.Transactionsrelatingtotheexpenditureofpublicfundsrequirethehighestdegreeofpublictrustandanimpeccablestandardofconduct bycontractors,subcontractorsandanyotheragentactingin connectionwiththiscontract.Examplesofsuchunacceptablebehaviorinclude,butarenotlimitedtoprovidingorofferingofbribeto anyperson associatedwith thecontract or any subcontracts; soliciting or accepting kickbacksor bribes; andknowinglymakinganyfalseormisleadingaccountingreportsorfinancialstatements.Contractors,subcontractors

andanyotheragentsactingundercontractsawardedhereinareexpectedtoemployduediligenceandhaveinternacontrolsinplacetowardspracticinggoodgovernanceinexecutionofthecontract.Anyoneoftheseentitiesfoundtohaveengagedin illegalactivity,improperbehavior,or corruptpracticeswillbe subjecttocorrectiveactions inaccordancewiththerespectiveFARclauseincorporatedintothissolicitationandanyresultingcontract(s).

H.52 SUBMISSIONOFTRANSPORTATIONDOCUMENTSFORAUDIT(FEB2006)

(a)TheContractorshallsubmittotheaddressidentifiedbelow,forprepaymentaudit,transportationdocumentsonwhichtheUnitedStateswillassumefreightchargesthatwerepaid--

(1)BytheContractorunderacost-reimbursementcontract;and





(2)Byafirst-tiersubcontractorunderacost-reimbursementsubcontractthereunder.(b)Cost-reimbursementContractorsshallonlysubmitforauditthosebillsofladingwithfreightshipmentchargesexceeding$100.Billsunder$100shallberetainedon-sitebytheContractorandmadeavailableforon-siteaudits.Thisexceptiononlyappliestofreightshipmentbillsandisnotintendedtoapplytobillsandinvoicesforanyothertransportationservices.(c)ContractorsshallsubmittheabovereferencedtransportationdocumentstoCOR.

H.53 752.219-70USAIDMENTOR-PROTÉGÉPROGRAM(JUL2007)

(a)LargeandsmallbusinessesareencouragedtoparticipateintheUSAIDMentor-ProtégéProgram(the“Program”)Mentor firms provideeligible small business Protégés with developmental assistance to enhance their businesscapabilitiesandabilitytoobtainFederalcontracts.(b) Mentor firms are large prime contractors or eligible small business capable of providing developmentaassistance.Protégéfirmsaresmallbusinessasdefinedin13CFRParts121,124,and126.

(c)Developmentalassistanceis technical,managerial, financial,andothermutuallybeneficialassistancethataidsProtégés.Thecostsfordevelopmentalassistancearenotchargeabletothecontract.(d)FirmsinterestedinparticipatingintheProgramareencouragedtocontacttheUSAIDMentor-ProtégéProgramManager(202-712-1500)formoreinformation.

H.54 PRESSRELATIONS

The Contractor shall coordinate all press inquiries and statements with USAID’s COR and Document OutreachCommunication Officer (DOC). Contractor shall seek approval from COR before agreeing toor allowing staff to

conductinterviewswiththepress.TheContractorshallnotspeakonbehalfofUSAIDbutwillreferallrequestsforUSAIDinformationtotheUSAIDDocumentOutreachCommunicationOfficer/PressOfficer.H.55 GRANTSUNDERCONTRACT(GUC)TheContractorshallmakegrantspursuanttoADS302.3.4.8(GrantsUnderContract).UseoftheGUCsprocedureisubjecttospecificapprovalbyUSAIDandmustmeetcertainconditions,notallofwhicharesummarizedhereinThe Contractor may be required by USAID to develop a grants procedure manual, approved by the USAID

ContractingOfficer,fortheadministrationofGUCs. USAIDmustbe significantly involvedinestablishingselectioncriteriaforGUCsandmustapprovetheactualselectionofgrantrecipients.Inaddition,USAIDwillretaintherighttoterminategrantsunilaterally.

ENDOFSECTIONH





PARTII-CONTRACTCLAUSES

SECTIONI–CONTRACTCLAUSES

I.1 NOTICELISTINGCONTRACTCLAUSESINCORPORATEDBYREFERENCE

Thefollowingcontractclausespertinenttothissectionareherebyincorporatedbyreference(byCitationNumber,Title,andDate)inaccordancewiththeclauseatFAR“52.252-2CLAUSESINCORPORATEDBYREFERENCE”inSectionIofthiscontract.Thefulltextofaclausemaybeaccessedelectronicallyat https://www.acquisition.gov/far

FEDERALACQUISITIONREGULATION(FAR)CLAUSESCFR48NUMBER TITLE DATE52.202-1 DEFINITIONS (JAN2012)

52.203-3 GRATUITIES (APR1984)52.203-5 COVENANTAGAINSTCONTINGENTFEES (APR1984)

52.203-6 RESTRICTIONSONSUBCONTRACTORSALESTOTHEGOVERNMENT (SEP2006)52.203-7 ANTI-KICKBACKPROCEDURES (OCT2010)52.203-8 CANCELLATION,RESCISSION,ANDRECOVERYOFFUNDSFOR

ILLEGALORIMPROPERACTIVITY (JAN1997)52.203-10 PRICEORFEEADJUSTMENTFORILLEGALORIMPROPERACTIVITY (JAN1997)52.203-12 LIMITATIONONPAYMENTSTOINFLUENCECERTAINFEDERAL

TRANSACTIONS (OCT2010)52.204-2 SECURITYREQUIREMENTS (AUG1996)52.204-4 PRINTEDORCOPIEDDOUBLE-SIDEDONRECYCLEDPAPER (MAY2011)52.204-9 PERSONALIDENTITYVERIFICATIONOFCONTRACTORPERSONNEL (JAN2011)52.209-6 PROTECTINGTHEGOVERNMENT’SINTERESTWHENSUBCONTRACTING

WITHCONTRACTORSDEBARRED,SUSPENDED,ORPROPOSEDFORDEBARMENT(SEPT2006) (DEC2010)52.215-2 AUDITANDRECORDS—NEGOTIATION (OCT2010)52.215-8 ORDEROFPRECEDENCE--UNIFORMCONTRACTFORMAT (OCT1997)

52.215-14 INTEGRITYOFUNITPRICES (OCT2010)52.215-15 PENSIONADJUSTMENTSANDASSETREVERSIONS (OCT2010)52.215-18 REVERSIONORADJUSTMENTOFPLANSFORPOSTRETIREMENT

BENEFITS(PRB)OTHERTHANPENSIONS (JUL2005)52.215-19 NOTIFICATIONOFOWNERSHIPCHANGES (OCT1997)52.215-23 LIMITATIONSONPASS-THROUGHCHARGES (OCT2009)52.215-23 LIMITATIONSONPASS-THROUGHCHARGES–ALTERNATE1 (OCT2009)52.216-7 ALLOWABLECOSTSANDPAYMENT (JUN2011)

52.216-8 FIXEDFEE (JUN2011)52.217-2 CANCELLATIONUNDERMULTI-YEARCONTRACTS (OCT1997)52.217-8 OPTIONTOEXTENDSERVICES (NOV1999)52.222-1 NOTICETOTHEGOVERNMENTOFLABORDISPUTES (FEB1997)52.222-2 PAYMENTFOROVERTIMEPREMIUMS (JUL1990)52.222-3 CONVICTLABOR (JUN2003)52.222-4 CONTRACTWORKHOURSANDSAFETYSTANDARDSACT-OVERTIME

COMPENSATION (JUL2005)





52.222-21 PROHIBITIONOFSEGREGATEDFACILITIES (FEB1999)

52.222-26 EQUALOPPORTUNITY (MAR2007)52.222-29 NOTIFICATIONOFVISADENIAL (JUN2003)52.222-35 EQUALOPPORTUNITYFORVETERANS (SEP2010)52.222-36 AFFIRMATIVEACTIONFORWORKERSWITHDISABILITIES (OCT2010)52.222-37 EMPLOYMENTREPORTSONVETERANS (SEP2010)52.222-50 COMBATINGTRAFFICKINGINPERSONS (FEB2009)52.223-5 POLLUTIONPREVENTIONANDRIGHT-TO-KNOWINFORMATION (MAY2011)52.223-6 DRUG-FREEWORKPLACE (MAY2001)52.223-10 WASTEREDUCTIONPROGRAM (MAY2011)52.223-18 ENCOURAGINGCONTRACTORPOLICIESTOBANTEXTMESSAGING

WHILEDRIVING (AUG2011)52.224-1 PRIVACYACTNOTIFICATION (APR1984)52.224-2 PRIVACYACT (APR1984)52.225-1 BUYAMERICANACT-SUPPLIES (FEB2009)52.225-13 RESTRICTIONSONCERTAINFOREIGNPURCHASES (JUN2008)52.225-14 INCONSISTENCYBETWEENENGLISHVERSIONANDTRANSLATION

OFCONTRACT (FEB2000)

52.227-2 NOTICEANDASSISTANCEREGARDINGPATENTANDCOPYRIGHTINFRINGEMENT (DEC2007)

52.227-14 RIGHTSINDATA–GENERAL (DEC2007)52.228-3 WORKERS’COMPENSATIONINSURANCE(DEFENSEBASEACT) (APR1984)52.228-7 INSURANCE-LIABILITYTOTHIRDPERSONS (MAR1996)52.229-3 FEDERAL,STATE,ANDLOCALTAXES (FEB2013)52.230-2 COSTACCOUNTINGSTANDARDS (MAY2012)52.230-3 DISCLOSUREANDCONSISTENCYOFCOSTACCOUNTINGPRACTICES (MAY2012)52.230-4 DISCLOSUREANDCONSISTENCYOFCOSTACCOUNTINGPRACTICES

–FOREIGNCONCERNS (MAY2012)52.230-6 ADMINISTRATIONOFCOSTACCOUNTINGSTANDARDS (JUN2010)

52.232-9 LIMITATIONONWITHHOLDINGOFPAYMENTS (APR1984)52.232-17 INTEREST (OCT2010)52.232-18 AVAILABILITYOFFUNDS (APR1984)52.232-23 ASSIGNMENTOFCLAIMS (JAN1986)52.232-25 PROMPTPAYMENT (OCT2008)52.232-25 ALTERNATEI (FEB2002)52.232-33 PAYMENTBYELECTRONICFUNDSTRANSFER–CENTRAL

CONTRACTORREGISTRATION (OCT2003)

52.232-34 PAYMENTBYELECTRONICFUNDSTRANSFEROTHERTHANCENTRALCONTRACTORREGISTRATION (MAY1999)

52.232-37 MULTIPLEPAYMENTARRANGEMENTS (MAY1999)52.233-1 DISPUTES (JUL2002)

52.233-1 ALTERNATEI (DEC1991)52.233-3 PROTESTAFTERAWARD(AUG1996)–ALTERNATE1 (JUN1985)52.233-4 APPLICABLELAWFORBREACHOFCONTRACTCLAIM (OCT2004)52.237-3 CONTINUITYOFSERVICES (JAN1991)52.239-1 PRIVACYORSECURITYSAFEGUARDS (AUG1996)52.242-1 NOTICEOFINTENTTODISALLOWCOSTS (APR1984)52.242-3 PENALTIESFORUNALLOWABLECOSTS (MAY2001)52.242-4 CERTIFICATIONOFFINALINDIRECTCOSTS (JAN1997)





52.242-13 BANKRUPTCY (JULY1995)

52.243-2 CHANGES-COST-REIMBURSEMENT(AUG1987)–ALTERNATEI (APR1984)52.243-7 NOTIFICATIONOFCHANGES (APR1984)52.244-2 SUBCONTRACTSALTERNATEI(JAN2007) (OCT2010)52.244-5 COMPETITIONINSUBCONTRACTING (DEC1996)52.244-6 SUBCONTRACTSFORCOMMERCIALITEMS (DEC2010)52.245-1 GOVERNMENTPROPERTY (APR2012)52.246-25 LIMITATIONOFLIABILITY-SERVICES (FEB1997)52.249-6 TERMINATION(COST-REIMBURSEMENT) (MAY2004)52.249-14 EXCUSABLEDELAY (APR1984)52.253-1 COMPUTERGENERATEDFORMS (JAN1991)

AIDARCLAUSES(48CFRCHAPTER7)NUMBER TITLE DATE752.202-1 DEFINITIONS (JAN1990)752.204-2 SECURITYREQUIREMENTS (FEB1999)752.209-71 ORGANIZATIONALCONFLICTSOFINTERESTDISCOVEREDAFTERAWARD (JUNE1993)

752.219-8 UTILIZATIONOFSMALLBUSINESSCONCERNSANDSMALLDISADVANTAGED BUSINESSCONCERNS752.226-2 SUBCONTRACTINGWITHDISADVANTAGEDENTERPRISE (JULY97)752.226-3 LIMITATIONSONSUBCONTRACTING (JUNE93)752.228-3 WORKER’SCOMPENSATIONINSURANCE(DEFENSEBASEACT) (DEC91)752.228-7 INSURANCE-LIABILITYTOTHIRDPERSONS (JULY97)752.229-70 FEDERAL,STATE,ANDLOCALTAXES752.242-70 PERIODICPROGRESSREPORTS (OCT2007)752.245-70 GOVERNMENTPROPERTY-USAIDREPORTINGREQUIREMENTS (JULY97)752.7001 BIOGRAPHICALDATA (JUL1997)752.7002 TRAVELANDTRANSPORTATION (JAN1990)

752.7006 NOTICES (APR1984)752.7007 PERSONNELCOMPENSATION (JUL2007)752.7008 USEOFGOVERNMENTFACILITIESORPERSONNEL (APR1984)752.7010 CONVERSIONOFU.S.DOLLARSTOLOCAL (APR1984)752.7011 ORIENTATIONANDLANGUAGETRAINING (APR1984)752.7013 CONTRACTOR-MISSIONRELATIONSHIPS (OCT1989)752.7014 NOTICEOFCHANGESINTRAVELREGULATIONS (JAN1990)752.7015 USEOFPOUCHFACILITIES (JULY1997)

752.7018 HEALTHANDACCIDENTCOVERAGEFORUSAIDPARTICIPANTTRAINEES (JAN1999)752.7019 PARTICIPANTTRAINING (JAN1999)752.7023 REQUIREDVISAFORMFORUSAIDPARTICIPANTS (APR1984)752.7028 DIFFERENTIALSANDALLOWNCES (JUL1996)

752.7029 POSTPRIVILEGES (JULY1993)752.7033 PHYSICALFITNESS (JULY1997)752.7035 PUBLICNOTICES (DEC1991)

I.2 52.252-2CLAUSESINCORPORATEDBYREFERENCE(FEB1998)





Thiscontractincorporatesoneormoreclausesbyreference,withthesameforceandeffectasiftheyweregivenin

fulltext.Uponrequest,theContractingOfficerwillmaketheirfulltextavailable.Also,thefulltextofaclausemaybeaccessedelectronicallyatthis/theseaddress(es):http://www.arnet.gov/far

I.3 52.227-23RIGHTSTOPROPOSALDATA(TECHNICAL)(JUN1987)

Except for data contained on pages ____, it is agreed that as a condition of award of this contract, andnotwithstanding theconditionsofanynoticeappearing thereon, theGovernment shall have unlimited rights (asdefinedinthe"RightsinData--General"clausecontainedinthiscontract)inandtothetechnicaldatacontainedintheproposaldateduponwhichthiscontractisbased.

I.4 52.204-1APPROVALOFCONTRACT(DEC1989)

ThiscontractissubjecttothewrittenapprovaloftheContractingOfficerandshallnotbebindinguntilsoapproved.

I.5 52.203-13CONTRACTORCODEOFBUSINESSETHICSANDCONDUCT(APR2010)

(a)Definitions:Asusedinthisclause—Agentmeansanyindividual,includingadirector,anofficer,anemployee,oranindependentContractor,authorizedtoactonbehalfoftheorganization.Fullcooperation—(1)MeansdisclosuretotheGovernmentoftheinformationsufficientforlawenforcementtoidentifythenatureandextentoftheoffenseandtheindividualsresponsiblefortheconduct.ItincludesprovidingtimelyandcompleteresponsetoGovernmentauditors’andinvestigators’requestfordocumentsandaccesstoemployeeswithinformation;

(2)DoesnotforecloseanyContractorrightsarisinginlaw,theFAR,orthetermsofthecontract.Itdoesnotrequire—(i)AContractortowaiveitsattorney-clientprivilegeortheprotectionsaffordedbytheattorneyworkproductdoctrine;or(ii)Anyofficer,director,owner,oremployeeoftheContractor,includingasoleproprietor,towaivehisorherattorneyclientprivilegeorFifthAmendmentrights;and(3)DoesnotrestrictaContractorfrom—(i)Conductinganinternalinvestigation;or

(ii)Defendingaproceedingordisputearisingunderthecontractorrelatedtoapotentialordisclosedviolation.Principal means an officer, director, owner, partner, or a person having primary management or supervisoryresponsibilities within a business entity (e.g., general manager; plant manager; head of a division of businesssegment;andsimilarpositions).Subcontractmeansanycontractenteredintobyasubcontractortofurnishsuppliesorservicesforperformanceofaprimecontractorasubcontract.

Subcontractormeansanysupplier,distributor,vendor,orfirmthatfurnishedsuppliesorservicestoorforaprimecontractororanothersubcontractor.





UnitedStatesmeansthe50States,theDistrictofColumbia,andoutlyingareas.

(b)Codeofbusinessethicsadconduct.(1)Within30daysaftercontractaward,unlesstheContractingOfficerestablishesalongerperiod,theContractorshall—(i)Haveawrittencodeofbusinessethicsandconduct;(ii)Makeacopyofthecodeavailabletoeachemployeeengagedinperformanceofthecontract.(2)TheContractorshall—(i)Exerciseduediligencetopreventanddetectcriminalconduct;and(ii)Otherwisepromoteanorganizationalculturethatencouragesethicalconductandacommitmenttocompliancewiththelaw.(3)(i)TheContractorshalltimelydisclose,inwritingtotheagencyOfficeoftheInspectorGeneral(OIG),withacopytotheContractingOfficer,whenever,inconnectionwiththeaward,performance,orcloseoutofthiscontractorany

subcontractthereunder,theContractorhascredibleevidencethataprincipal,employee,agent,orsubcontractoroftheContractorhascommitted—(A)AviolationofFederalcriminallawinvolvingfraud,conflictofinterest,bribery,orgratuityviolationsfoundinTitle18oftheUnitedStatesCode;or(B)AviolationofthecivilFalseClaimsAct(31U.S.C.3729-3733).(II)TheGovernment,totheextentpermittedbylawandregulation,willsafeguardandtreatinformationobtainedpursuantto theContractor’s disclosureasconfidentialwhere theinformation hasbeenmarked“confidential” o“proprietary”bythecompany.Totheextentpermittedbylawandregulation,suchinformationwillnotbereleasedbytheGovernmenttothepublicpursuanttoaFreedomofInformationActrequest,5U.S.C.Section552,withoutprior notification totheContractor.TheGovernmentmaytransferdocumentsprovidedbytheContractorto any

departmentor agencywithintheExecutiveBranchif theinformationrelatestomatterswithin theorganization’s jurisdiction.(iii) IftheviolationrelatestoanorderagainstaGovernment-wideacquisitioncontract,amulti-agencycontract,amultiple-award schedule contract such as the Federal Supply Schedule, or any other procurement instrumentintendedforusebymultipleagencies,theContractorshallnotifytheOIGoftheorderingagencyandtheIGoftheagencyresponsibleforthebasiccontract.

(c)Businessethics awareness andcompliance programand internal controlsystem.This paragraph (c)does noapplyiftheContractorhasrepresenteditselfasasmallbusinessconcernpursuanttotheawardofthiscontractorithiscontractisfortheacquisitionofacommercialitemasdefinedatFAR2.101.TheContractorshallestablishthefollowingwithin90daysaftercontractaward,unlesstheContractingOfficerestablishesalongertimeperiod:

(1)Anongoingbusinessethicsawarenessandcomplianceprogram.(i) This program shall include reasonable steps to communicate periodically and in a practical manner, theContractor’s standards and procedures and other aspects of the Contractor’s business ethics awareness andcompliance program and internal control system, by conducting effective training programs and otherwisedisseminatinginformationappropriatetoanindividual’srespectiverolesandresponsibilities.





(ii)ThetrainingconductedunderthisprogramshallbeprovidedtotheContractor’sprincipalsandemployees,and

asappropriate,theContractor’sagentsandsubcontractors.(2)Aninternalcontrolsystem.(i)TheContractor’sinternalcontrolsystemshall—(A) Establish standards and procedures to facilitate timely discovery of improper conduct in connection withGovernmentcontracts;and(B)Ensurecorrectivemeasuresarepromptlyinstitutedandcarriedout.(ii)Ataminimum,theContractor’sinternalcontrolsystemshallprovideforthefollowing:(A)Assignmentofresponsibilityatasufficientlyhighlevelandadequateresourcestoensureeffectivenessofthebusinessethicsawarenessandcomplianceprogramandinternalcontrolsystem.(B)Reasonableeffortsnottoincludeanindividualasaprincipal,whomduediligencewouldhaveexposedashavingengagedinconductthatisinconflictwiththeContractor’scodeofbusinessethicsandconduct.

(C)Periodicreviewsofcompanybusinesspractices,procedures,policies,andinternalcontrolsforcompliancewiththeContractor’s code of businessethics and conductand the special requirements of Government contractingincluding—(1)Monitoringandauditingtodetectcriminalconduct;(2)Periodicevaluationoftheeffectivenessofthebusinessethicsawarenessandcomplianceprogramandinternalcontrolsystem,especiallyifcriminalconducthasbeendetected;and(3)Periodicassessmentoftheriskofcriminalconduct,withappropriatestepstodesign,implement,ormodifythebusinessethicsawarenessandcomplianceprogramandtheinternalcontrolsystemasnecessarytoreducetherisk

ofcriminalconductidentifiedthroughthisprocess.(D)An internal reportingmechanism, such as a hotline, which allows foranonymity or confidentiality,bywhichemployeesmay report suspected instances of improper conduct, and instructions that encourage employees tomakesuchreports.(E)Disciplinaryactionfor improperconductorfor failingto take reasonablesteps topreventordetectimpropeconduct.

(F)Timelydisclosure,inwriting,totheagencyOIC,withacopytotheContractingOfficer,whenever,inconnectionwith the award, performance, or closeout of any Government contract performed by the Contractor or asubcontractorthereunder,theContractorhascredibleevidencethataprincipal,employee,agent,orsubcontracto

oftheContractorhascommittedaviolationofFederalcriminallawinvolvingfraud,conflictofinterest,bribery,orgratuityviolationsfoundinTitle18U.S.C.oraviolationofthecivilFalseClaimsAct(31U.S.C.3729-3733).

(1)IfaviolationrelatestomorethanoneGovernmentcontract,theContractormaymakethedisclosuretotheagencyOIGandContractingOfficerresponsibleforthelargestdollarvaluecontractimpactedbytheviolation.(2)If theviolationrelates toanorderagainstaGovernment-wideacquisitioncontract, amulti-agencycontract,amultiple-award schedule contract such as the Federal Supply Schedule, or any other procurement instrument





intendedforusebymultipleagencies,thecontractorshallnotifytheOIGoftheorderingagencyresponsibleforthe

basiccontractandtherespectiveagencies’contractingofficers.(3)Thedisclosurerequirementforanindividualcontractcontinuesuntilatleast3yearsafterfinalpaymentonthecontract.(4)TheGovernmentwillsafeguardsuchdisclosuresinaccordancewithparagraph(b)(3)(ii)ofthisclause.(G)FullcooperationwithanyGovernmentagenciesresponsibleforaudits,investigations,orcorrectiveactions.(d)Subcontracts.(1)TheContractorshallincludethesubstanceofthisclause,includingthisparagraph(d),insubcontractsthathaveavalueinexcessof$5,000,000andaperformanceperiodofmorethan120days.(2)Inalteringthisclausetoidentifytheappropriateparties,alldisclosuresofviolationofthecivilFalseClaimsActoof Federal criminal law shall be directed to the agency Office of the Inspector General, with a copy to theContractingOfficer.

I.6 52.209-9UPDATESOFPUBLICLYAVAILABLEINFORMATIONREGARDINGRESPONSIBILITYMATTERS(FEB2012)

(a) TheContractor shall update the information in the Federal Awardee Performance and Integrity InformationSystem(FAPIIS)onasemi-annualbasis,throughoutthelifeofthecontract,bypostingtherequiredinformationintheCentralContractorRegistrationdatabaseviahttps://acquisition.gov.(b)As required by section3010of theSupplemental Appropriations Act, 2010 (Pub.L. 111-212), all informationposted in FAPIIS on or after April 15, 2011, except past performance reviews, will be publicly available. FAPIISconsistsoftwosegments—

(1)Thenon-publicsegment,intowhichGovernmentofficialsandtheContractorpostinformation,whichcanonlybeviewedby—(i)GovernmentpersonnelandauthorizedusersperformingbusinessonbehalfoftheGovernment,or

(ii)TheContractor,whenviewingdataonitself;and(2)Thepublicly-availablesegment,towhichalldatainthenon-publicsegmentofFAPIISisautomaticallytransferredafterawaitingperiodof14calendardays,exceptfor—(i)Pastperformancereviewsrequiredbysubpart42.15;(ii)InformationthatwasenteredpriortoApril15,2011;or(iii)Informationthatiswithdrawnduringthe14-calendar-daywaitingperiodbytheGovernmentofficialwhoposted

itinaccordancewithparagraph(c)(1)ofthisclause.(c)TheContractorwillreceivenotificationwhentheGovernmentpostsnewinformationtotheContractor’srecord.(1) If the Contractor asserts in writing within 7 calendar days, to the Government official who posted theinformation,thatsomeoftheinformationpostedtothenon-publicsegmentofFAPIISiscoveredbyadisclosureexemptionundertheFreedomofInformationAct,theGovernmentofficialwhopostedtheinformationmustwithin7 calendar days remove the posting from FAPIIS and resolve the issue in accordance with agency Freedom o





Information procedures, prior to reposting the releasable information. The contractor must cite 52.209-9 and

requestremovalwithin7calendardaysofthepostingtoFAPIIS.(2)ThecontractorwillalsohaveanopportunitytopostcommentsregardinginformationthathasbeenpostedbytheGovernment.Thecommentswillberetainedas longastheassociatedinformation isretained,i.e.,foratotaperiodof6years.ContractorcommentswillremainapartoftherecordunlesstheContractorrevisesthem.(3)Asrequiredbysection3010ofPub.L.111-212,allinformationpostedinFAPIISonorafterApril15,2011,exceptpastperformancereviews,willbepubliclyavailable.(d) Public request s for system information posted prior to April 15, 2011, will be handled under Freedom oInformationActprocedures,including,whereappropriate,procedurespromulgatedunderE.O.12600.

I.7 52.232-99PROVIDINGACCELARATEDPAYMENTTOSMALLBUSINESS-SUBCONTRACTORS(DEVIATION)(AUG2012)

ThisclauseimplementsthetemporarypolicyprovidedbyOMBPolicyMemorandumM-12-16,ProvidingPromptPaymenttoSmallBusinessSubcontractors,datedJuly11,2012.

(a)UponreceiptofacceleratedpaymentsfromtheGovernment,thecontractorisrequiredtomakeacceleratedpaymentstosmallbusinesssubcontractorstothemaximumextentpracticableafterreceiptofaproperinvoiceandallproperdocumentationfromthesmallbusinesssubcontractor.(b)Includethesubstanceofthisclause,includingthisparagraph(b),inallsubcontractswithsmallbusinessconcerns.(c)TheaccelerationofpaymentsunderthisclausedoesnotprovideanynewrightsunderthePromptPaymentAct.

I.8 52.232-22LIMITATIONOFFUNDS

LimitationofFunds(APR1984)

(a)ThepartiesestimatethatperformanceofthiscontractwillnotcosttheGovernmentmorethan(1)theestimatedcostspecifiedintheScheduleor,(2)ifthisisacost-sharingcontract,theGovernment'sshareoftheestimatedcostspecifiedintheSchedule.TheContractoragreestouseitsbesteffortstoperformtheworkspecifiedintheScheduleandallobligationsunderthiscontractwithintheestimatedcost,which,ifthis isa cost-sharingcontract, includes

boththeGovernment'sandtheContractor'sshareofthecost.

(b) The Schedule specifies the amount presently available for payment by the Governmentand allotted to thiscontract,theitemscovered,theGovernment'sshareofthecostifthisisacost-sharingcontract,andtheperiodofperformanceitisestimatedtheallottedamountwillcover.ThepartiescontemplatethattheGovernmentwillallotadditional funds incrementally to thecontract up to the fullestimated cost to theGovernment specified in theSchedule,exclusiveofanyfee.TheContractoragreestoperform,orhaveperformed,workonthecontractuptothepointatwhichthetotalamountpaidandpayablebytheGovernmentunderthecontractapproximatesbutdoesnot

exceedthetotalamountactuallyallottedbytheGovernmenttothecontract.

(c)TheContractorshallnotifytheContractingOfficerinwritingwheneverithasreasontobelievethatthecostsitexpectstoincurunderthiscontractinthenext60days,whenaddedtoallcostspreviouslyincurred,willexceed75percentof(1)thetotalamountsofarallottedtothecontractbytheGovernmentor,(2)ifthisisacost-sharing





contract,theamountthenallottedtothecontractbytheGovernmentplustheContractor'scorrespondingshare.

Thenotice shall statetheestimatedamountof additional fundsrequiredtocontinueperformancefortheperiod

specifiedintheSchedule.

(d)SixtydaysbeforetheendoftheperiodspecifiedintheSchedule,theContractorshallnotifytheContractingOfficer inwritingof theestimated amount of additional funds, if any, required to continue timely performanceunderthecontractorforanyfurtherperiodspecifiedintheScheduleorotherwiseagreedupon,andwhenthe

fundswillberequired.

(e) If, afternotification,additional fundsare not allottedby the end of the period specified inthe Schedule oanother agreed-upon date, upon the Contractor's written request the Contracting Officer will terminate thiscontractonthatdateinaccordancewiththeprovisionsoftheTerminationclauseofthiscontract.IftheContractoestimates that thefunds availablewill allow it to continue todischarge itsobligationsbeyond that date, itmay

specifyalaterdateinitsrequest,andtheContractingOfficermayterminatethiscontractonthatlaterdate.

(f)Exceptasrequiredby otherprovisionsof thiscontract,specificallycitingand statedtobeanexceptionto thi

clause—

(1)TheGovernmentisnotobligatedto reimbursetheContractorforcostsincurredinexcessofthetotalamounallottedbytheGovernmenttothiscontract;and

(2) The Contractor is not obligated to continue performance under this contract (including actions under theTerminationclauseofthiscontract)orotherwiseincurcostsinexcessof(i)theamountthenallottedtothecontractbytheGovernmentor,(ii)ifthisisacost-sharingcontract,theamountthenallottedbytheGovernmenttothecontractplustheContractor'scorrespondingshare,untiltheContractingOfficernotifiestheContractorinwritingthattheamountallottedbytheGovernmenthasbeenincreasedandspecifiesanincreasedamount,whichshal

thenconstitutethetotalamountallottedbytheGovernmenttothiscontract.

(g)Theestimatedcostshallbeincreasedtotheextentthat(1)theamountallottedbytheGovernmentor,(2)ifthis

is a cost-sharing contract, the amount then allotted by the Government to the contract plus the Contractor'scorresponding share,exceeds theestimatedcost specified in theSchedule. If this is a cost-sharingcontract, theincreaseshallbeallocatedinaccordancewiththeformulaspecifiedintheSchedule.

(h)Nonotice,communication,orrepresentationinanyformotherthanthatspecifiedinsubparagraph(f)(2)aboveorfromanypersonotherthantheContractingOfficer,shallaffecttheamountallottedbytheGovernmenttothiscontract.In theabsenceof thespecifiednotice,theGovernmentisnotobligatedto reimbursetheContractorfor

anycostsinexcessofthetotalamountallottedby theGovernmentto thiscontract,whether incurredduringthe

courseofthecontractorasaresultoftermination.

(i)WhenandtotheextentthattheamountallottedbytheGovernmenttothecontractisincreased,anycoststhe

Contractorincursbeforetheincreasethatareinexcessof(1)theamountpreviouslyallottedbytheGovernmentor(2)ifthisisacost-sharingcontract,theamountpreviouslyallottedbytheGovernmenttothecontractplustheContractor's corresponding share, shall be allowable to the same extent as if incurred afterward, unless theContractingOfficerissuesaterminationorothernoticeanddirectsthattheincreaseissolelytocoverterminationo

otherspecifiedexpenses.

(j) Change orders shall not be considered an authorization to exceed the amount allotted by the Government

specifiedintheSchedule,unlesstheycontainastatementincreasingtheamountallotted.





(k) Nothing in this clause shall affect the rightof the Government to terminate this contract. If this contract is

terminated,theGovernmentandtheContractorshallnegotiateanequitabledistributionofallpropertyproducedo

purchasedunderthecontract,basedupontheshareofcostsincurredbyeach.

(l)IftheGovernmentdoesnotallotsufficientfundstoallowcompletionofthework,theContractorisentitledtoapercentageofthefeespecifiedintheScheduleequallingthepercentageofcompletionoftheworkcontemplatedby

thiscontract.

ENDOFSECTIONI





PARTIII–LISTOFDOCUMENTS,EXHIBITS,ANDOTHERATTACHMENTS

SECTIONJ–LISTOFDOCUMENTSEXHIBITSANDOTHERATTACHMENTS

AttachmentNumber

Title

J.1 BudgetTemplate

J.2 LocalCompensationPositionDescriptionGuidelines

J.3 BrandingImplementationPlanandMarkingPlanFormat

J.4 USAIDForm1420-17ContractorBiographicalDataSheet

J.5

SFLLL–DisclosureofLobbyingActivities

J.6 PastperformanceQuestionnaire

J.7 IdentificationofPrincipalGeographicCode

J.8 AcronymsandAbbreviationsusedinthisRFP

J.9

ReportingTemplate

J.10 InitialEnvironmentalExamination

J.11 AssessmentsonDevolutioninKenya

J.12 ListofGovernmentProperty

ENDOFSECTIONJ





PARTIII–REPRESENTATIONSANDINSTRUCTIONS

SECTIONK–REPRESENTATIONS,CERTIFICATIONSANDOTHERSTATEMENTSOFOFFERORSORRESPONDENTS

K.1NOTICELISTINGSOLICITATIONPROVISIONSINCORPORATEDBYREFERENCEThefollowingsolicitationprovisionspertinenttothissectionareherebyincorporatedbyreference(byCitationNumber,Title,andDate)inaccordancewiththeFARprovisionatFAR"52.252-1SOLICITATIONPROVISIONSINCORPORATEDBYREFERENCE"inSectionLofthissolicitation.SeeFAR52.252-1foraninternetaddress(ifspecified)forelectronicaccesstothefulltextofaprovision.NUMBER TITLE DATE

FEDERALACQUISITIONREGULATION(48CFRChapter1)

52.203-11 CERTIFICATIONANDDISCLOSUREREGARDINGPAYMENTSTOINFLUENCECERTAINFEDERALTRANSACTIONS SEPT2007

52.237-8 RESTRICTIONONSEVERANCEPAYMENTSTOFOREIGN

NATIONALS AUG2003K.2 FAR52.204-8ANNUALREPRESENTATIONSANDCERTIFICATIONS(FEB2012) (a)(1)TheNorthAmericanIndustryClassificationSystem(NAICS)codeforthisacquisitionis641611.(2)Thesmallbusinesssizestandardis$7.0million.(3)Thesmallbusinesssizestandardforaconcernwhichsubmitsanofferinitsownname,otherthanona

constructionorservicecontract,butwhichproposestofurnishaproductwhichitdidnotitselfmanufacture,is500employees.(b)(1)Iftheclauseat52.204-7,CentralContractorRegistration,isincludedinthissolicitation,paragraph(d)ofthisprovisionapplies.

(2)Iftheclauseat52.204-7isnotincludedinthissolicitation,andtheOfferoriscurrentlyregisteredinCCR,andhascompletedtheORCAelectronically,theOfferormaychoosetouseparagraph(d)ofthisprovisioninsteadofcompletingthecorrespondingindividualrepresentationsandcertificationsinthesolicitation.TheOfferorshallindicatewhichoptionappliesbycheckingoneofthefollowingboxes:[](i)Paragraph(d)applies.[](ii)Paragraph(d)doesnotapplyandtheOfferorhascompletedtheindividualrepresentationsandcertificationsinthesolicitation.(c)(1)ThefollowingrepresentationsorcertificationsinORCAareapplicabletothissolicitationasindicated:(i)52.203-2,CertificateofIndependentPriceDetermination.Thisprovisionappliestosolicitationswhenafirm-fixed-pricecontractorfixed-pricecontractwitheconomicpriceadjustmentiscontemplated,unless—(A)TheacquisitionistobemadeunderthesimplifiedacquisitionproceduresinPart13;(B)Thesolicitationisarequestfortechnicalproposalsundertwo-stepsealedbiddingprocedures;or

(C)Thesolicitationisforutilityservicesforwhichratesaresetbylaworregulation.(ii)52.203-11,CertificationandDisclosureRegardingPaymentstoInfluenceCertainFederalTransactions.Thisprovisionappliestosolicitationsexpectedtoexceed$150,000.(iii)52.204-3,TaxpayerIdentification.Thisprovisionappliestosolicitationsthatdonotincludetheclauseat52.204-7,CentralContractorRegistration.(iv)52.204-5,Women-OwnedBusiness(OtherThanSmallBusiness).Thisprovisionappliestosolicitationsthat—(A)Arenotsetasideforsmallbusinessconcerns;(B)Exceedthesimplifiedacquisitionthreshold;and





(C)AreforcontractsthatwillbeperformedintheUnitedStatesoritsoutlyingareas.

(v)52.209-2,ProhibitiononContractingwithInvertedDomesticCorporations—Representation.Thisprovisionappliestosolicitationsusingfundsappropriatedinfiscalyears2008,2009,or2010.(vi)52.209-5,CertificationRegardingResponsibilityMatters.Thisprovisionappliestosolicitationswherethecontractvalueisexpectedtoexceedthesimplifiedacquisitionthreshold.(vii)52.214-14,PlaceofPerformance—SealedBidding.ThisprovisionappliestoinvitationsforbidsexceptthoseinwhichtheplaceofperformanceisspecifiedbytheGovernment.(viii)52.215-6,PlaceofPerformance.ThisprovisionappliestosolicitationsunlesstheplaceofperformanceisspecifiedbytheGovernment.(ix)52.219-1,SmallBusinessProgramRepresentations(Basic&AlternateI).ThisprovisionappliestosolicitationswhenthecontractwillbeperformedintheUnitedStatesoritsoutlyingareas.(A)ThebasicprovisionapplieswhenthesolicitationsareissuedbyotherthanDoD,NASA,andtheCoastGuard.(B)TheprovisionwithitsAlternateIappliestosolicitationsissuedbyDoD,NASA,ortheCoastGuard.(x)52.219-2,EqualLowBids.ThisprovisionappliestosolicitationswhencontractingbysealedbiddingandthecontractwillbeperformedintheUnitedStatesoritsoutlyingareas.(xi)52.222-22,PreviousContractsandComplianceReports.Thisprovisionappliestosolicitationsthatincludetheclauseat52.222-26,EqualOpportunity.(xii)52.222-25,AffirmativeActionCompliance.Thisprovisionappliestosolicitations,otherthanthosefor

construction,whenthesolicitationincludestheclauseat 52.222-26,EqualOpportunity.(xiii)52.222-38,CompliancewithVeterans’EmploymentReportingRequirements.Thisprovisionappliestosolicitationswhenitisanticipatedthecontractawardwillexceedthesimplifiedacquisitionthresholdandthecontractisnotforacquisitionofcommercialitems.(xiv)52.223-1,BiobasedProductCertification.ThisprovisionappliestosolicitationsthatrequirethedeliveryorspecifytheuseofUSDA–designateditems;orincludetheclauseat52.223-2,AffirmativeProcurementofBiobasedProductsUnderServiceandConstructionContracts.(xv)52.223-4,RecoveredMaterialCertification.Thisprovisionappliestosolicitationsthatarefor,orspecifytheuseof,EPA–designateditems.(xvi)52.225-2,BuyAmericanActCertificate.Thisprovisionappliestosolicitationscontainingtheclauseat52.225-1.(xvii)52.225-4,BuyAmericanAct—FreeTradeAgreements—IsraeliTradeActCertificate.(Basic,AlternateI,and

AlternateII)Thisprovisionappliestosolicitationscontainingtheclauseat52.225-3.(A)Iftheacquisitionvalueislessthan$25,000,thebasicprovisionapplies.(B)Iftheacquisitionvalueis$25,000ormorebutislessthan$50,000,theprovisionwithitsAlternateIapplies.(C)Iftheacquisitionvalueis$50,000ormorebutislessthan$67,826,theprovisionwithitsAlternateIIapplies.(xviii)52.225-6,TradeAgreementsCertificate.Thisprovisionappliestosolicitationscontainingtheclauseat52.225-5.(xix)52.225-20,ProhibitiononConductingRestrictedBusinessOperationsinSudan—Certification.Thisprovisionappliestoallsolicitations.

(xx)52.225-25,ProhibitiononContractingwithEntitiesEngaginginSanctionedActivitiesRelatingtoIran—RepresentationandCertification.Thisprovisionappliestoallsolicitations.(xxi)52.226-2,HistoricallyBlackCollegeorUniversityandMinorityInstitutionRepresentation.Thisprovisionappliesto—

(A)Solicitationsforresearch,studies,supplies,orservicesofthetypenormallyacquiredfromhighereducationalinstitutions;and(B)ForDoD,NASA,andCoastGuardacquisitions,solicitationsthatcontaintheclauseat52.219-23,NoticeofPriceEvaluationAdjustmentforSmallDisadvantagedBusinessConcerns.(2)ThefollowingcertificationsareapplicableasindicatedbytheContractingOfficer:[ContractingOfficercheckasappropriate.] __(i)52.219-22,SmallDisadvantagedBusinessStatus. __(A)Basic.





__(B)AlternateI.

__(ii)52.222-18,CertificationRegardingKnowledgeofChildLaborforListedEndProducts. __(iii)52.222-48,ExemptionfromApplicationoftheServiceContractActtoContractsforMaintenance,Calibration,orRepairofCertainEquipmentCertification. __(iv)52.222-52,ExemptionfromApplicationoftheServiceContractActtoContractsforCertainServices–Certification. __(v)52.223-9,withitsAlternateI,EstimateofPercentageofRecoveredMaterialContentforEPA–DesignatedProducts(AlternateIonly). __(vi)52.227-6,RoyaltyInformation. __(A)Basic. __(B)AlternateI. __(vii)52.227-15,RepresentationofLimitedRightsDataandRestrictedComputerSoftware.(d)TheOfferorhascompletedtheannualrepresentationsandcertificationselectronicallyviatheOnlineRepresentationsandCertificationsApplication(ORCA)websiteaccessedthroughhttps://www.acquisition.gov.AfterreviewingtheORCAdatabaseinformation,theOfferorverifiesbysubmissionoftheofferthattherepresentationsandcertificationscurrentlypostedelectronicallythatapplytothissolicitationasindicatedinparagraph(c)ofthisprovisionhavebeenenteredorupdatedwithinthelast12months,arecurrent,accurate,complete,andapplicabletothissolicitation(includingthebusinesssizestandardapplicabletotheNAICScodereferencedforthissolicitation),

asofthedateofthisofferandareincorporatedinthisofferbyreference(seeFAR 4.1201);exceptforthechangesidentifiedbelow[Offerortoinsertchanges,identifyingchangebyclausenumber,title,date].Theseamendedrepresentation(s)and/orcertification(s)arealsoincorporatedinthisofferandarecurrent,accurate,andcompleteasofthedateofthisoffer.

FARClause#TitleDateChange

_________________________________

AnychangesprovidedbytheOfferorareapplicabletothissolicitationonly,anddonotresultinanupdatetotherepresentationsandcertificationspostedonORCA. K.3 AIDAR752.226-01DISADVANTAGEDENTERPRISEREPRESENTATION(APR1991)

(a)Representation

TheOfferorrepresentsthat:(1)it[]is,[]isnotasmalldisadvantagedbusiness.(2)it[]is,[]isnotahistoricallyblackcollegeoruniversity,asdesignatedbytheSecretaryofeducationpursuantto34CFR608.2.(3)it[]is,[]isnotacollegeoruniversityhavingastudentbodyinwhichmorethan40percentofthestudentsareHispanicAmerican.

(4) it [ ] is, [ ] is not a private voluntary organization which is controlled by individuals who are socially andeconomicallydisadvantaged.(b)Definitions(1)"AsianPacificAmericans,"asusedinthisprovision,meansUnitedStatescitizenswhoseoriginsareinJapan,China, thePhilippines,Vietnam, Korea, Samoa,Guam, theU.S. Trust Territory of thePacific Islands (Republic o





Palau),theNorthernMarianaIslands,Laos,Kampuchea(Cambodia),Taiwan,Burma,Thailand,Malaysia,Indonesia,

Singapore,Brunei,RepublicoftheMarshallIslands,ortheFederatedStatesofMicronesia.(2)"Controlledbysociallyandeconomicallydisadvantagedindividuals"meansmanagementanddailybusinessarecontrolledbyoneormoresuchindividuals.(3)"NativeAmericans,"asusedinthisprovision,meansAmericanIndians,Eskimos,Aleuts,andNativeHawaiians.(4)"Ownedbysociallyandeconomicallydisadvantagedindividuals"meansatleast51percentownedbyoneormoreindividualswhoarebothsociallyandeconomicallydisadvantaged,orapubliclyownedbusinesshavingatleas51percentofitsstockownedbyoneormoresociallyandeconomicallydisadvantagedindividuals.(5)"SmallBusinessConcern,"asusedinthisprovision,meansaU.S.concern[asdefinedinFAR19.001],includingitsaffiliates [as defined in FAR 19.101], that is independently owned and operated, not dominant in the field ooperation inwhichitis biddingonGovernmentcontracts,andqualifiesasasmallbusinessunderthecriteriaandsizestandardsin13CFR12110.(6)"SmallDisadvantagedBusiness,"asusedinthisprovision,meansasmallbusinessconcernthat(a)isatleast51

percentowned byoneormore individualswhoareboth sociallyandeconomicallydisadvantaged, or a publiclyowned business having at least 51 percent of its stock owned by one or more socially and economicallydisadvantagedindividualsand(b)hasitsmanagementanddailybusinesscontrolledbyoneormoresuchindividuals(7)"SubcontinentAsianAmericans,"asusedinthisprovision,meansUnitedStatescitizenswhoseoriginsareinIndia,Pakistan,Bangladesh,SriLanka,Bhutan,orNepal.(c)QualifiedGroupsThe Offeror shall presume that socially and economically disadvantaged individuals include Black AmericansHispanicAmericans,NativeAmericans,AsianPacificAmericans,SubcontinentAsianAmericans,andwomen.

K.4 INSURANCE-IMMUNITYFROMTORTLIABILITYTheOfferorrepresentsthat:[]itis,[]itisnotaStateagencyorcharitableinstitution,

andthat[]itisnotimmune,[]itispartiallyimmune,

[]itistotallyimmunefromtortliabilitytothirdpersons.K.5 AGREEMENTON,OREXCEPTIONSTO,TERMSANDCONDITIONSTheOfferorhasreviewedthesolicitation(SectionsBthroughJofwhichwillbecomethecontract)and[]agreestothetermsandconditionssetforththerein;or





[]hasthefollowingexceptions(continueonaseparateattachmentpage,ifnecessary):

__________________________________________________________ __________________________________________________________ __________________________________________________________ __________________________________________________________K.6 SIGNATUREBysignaturehereon,oronanofferincorporatingtheseRepresentations,Certifications,andOtherStatementsofOfferors,theOfferorcertifiesthattheyareaccurate,current,andcomplete,andthattheOfferorisawareofthepenaltyprescribedin18U.S.C.1001formakingfalsestatementsinoffers.SolicitationNo.__________________________________________________Offer/ProposalNo._______________________________________________DUNSNo._______________________________________________________

DateofOffer____________________________________________________NameofOfferor__________________________________________________TypedAuthorizedOfficial’sName____________________________________TypedAuthorizedOfficial’sTitle_____________________________________Signature____________________________Date_______________________

ENDOFSECTIONK





SECTIONL–INSTRUCTIONS,CONDITIONS,ANDNOTICESTOOFFERORS

L.1NOTICELISTINGSOLICITATIONPROVISIONSINCORPORATEDBYREFERENCE

ThefollowingProvisionsand/orContractclausespertinenttothissectionareherebyincorporatedbyreference(by

CitationNumber, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BYREFERENCE"inSectionIofthisRFP.SeeFAR52.252-2foraninternetaddress(ifspecified)forelectronicaccesstothefulltextofaclause.NUMBER TITLE DATE

52.204-6 DATAUNIVERSALNUMBERINGSYSTEM(DUNS)NUMBER (DEC2012)52.204-7 CENTRALCONTRACTORREGISTRATION (APR2008)52.209-7 INFORMATIONREGARDINGRESPONSIBILITYMATTERS (FEB2012)52.214-34 SUBMISSIONOFOFFERSINTHEENGLISHLANGUAGE (APR1991)52.215-22 LIMITATIONSONPASS-THROUGHCHARGES—

IDENTIFICATIONOFSUBCONTRACTEFFORT (OCT2009)52.219-24 SMALLDISADVANTAGEDBUSINESSPARTICIPATION

PROGRAM—TARGETS (OCT2000)52.222-24 PREAWARDON-SITEEQUALOPPORTUNITY

COMPLIANCEEVALUATION (FEB1999)52.222-46 EVALUATIONOFCOMPENSATIONFORPROFESSIONAL

EMPLOYEES (FEB1993)

L.2 52.215-1INSTRUCTIONSTOOFFERORS-COMPETITIVEACQUISITION(JAN2004)

(a)Definitions.Asusedinthisprovision—

“Discussions”arenegotiationsthatoccurafterestablishmentofthecompetitiverangethatmay,atthecontractingofficer’sdiscretion,resultintheOfferorbeingallowedtoreviseitsproposal“Inwriting,”“writing,”or“written”meansanywordedornumberedexpressionthatcanberead,reproduced,andlatercommunicated,andincludeselectronicallytransmittedandstoredinformation.“Proposalmodification”isachangemadetoaproposalbeforethesolicitation’sclosingdateandtime,ormadeinresponsetoanamendment,ormadetocorrectamistakeatanytimebeforeaward.

“Proposalrevision”isachangetoaproposalmadeafterthesolicitationclosingdate,attherequestoforasallowedbyacontractingofficerastheresultofnegotiations.

“Time,”ifstatedasanumberofdays,iscalculatedusingcalendardays,unlessotherwisespecified,andwillincludeSaturdays,Sundays,andlegalholidays.However,ifthelastdayfallsonaSaturday,Sunday,orlegalholiday,thentheperiodshallincludethenextworkingday.(b)AmendmentstosolicitationsIfthissolicitationisamended,alltermsandconditionsthatarenotamendedremainunchanged.





Offerorsshallacknowledgereceiptofanyamendmenttothissolicitationbythedateandtimespecifiedintheamendment(s).(c)Submission,modification,revision,andwithdrawalofproposals

(1)Unlessothermethods(e.g.,electroniccommerceor facsimile)arepermitted inthesolicitation,proposalsand

modificationstoproposalsshallbesubmittedviaemail(i)addressedtotheofficespecifiedinthesolicitation,and(iishowingthetimeanddatespecifiedforreceipt,thesolicitationnumber,andthenameandaddressoftheOfferor.Papermediasubmissionisnotallowed.(2)Thefirstpageoftheproposalmustshow—(i)Thesolicitationnumber;(ii)Thename,address,andtelephoneandfacsimilenumbersoftheOfferor(andelectronicaddressifavailable);(iii)Astatementspecifyingtheextentofagreementwithallterms,conditions,andprovisionsincludedinthesolicitationandagreementtofurnishanyorallitemsuponwhichpricesareofferedatthepricesetoppositeeachitem;(iv)Names,titles,andtelephoneandfacsimilenumbers(andelectronicaddressesifavailable)ofpersonsauthorizedtonegotiateontheOfferor’sbehalfwiththeGovernmentinconnectionwiththissolicitation;

(v)Name,title,andsignatureofpersonauthorizedtosigntheproposal.Proposalssignedbyanagentshallbeaccompaniedbyevidenceofthatagent’sauthority,unlessthatevidencehasbeenpreviouslyfurnishedtotheissuingoffice.(3)Submission,modification,revision,andwithdrawalofproposals.

(i) Offerors are responsible for submitting proposals, and any modifications or revisions, so as to reach theGovernmentofficedesignatedinthesolicitationbythetimespecifiedinthesolicitation.Ifnotimeisspecifiedinthesolicitation,thetimeforreceiptis05:00p.m.,localtime,forthedesignatedGovernmentofficeonthedatethaproposalorrevisionisdue.(ii)(A)Anyproposal,modification,orrevisionreceivedattheGovernmentofficedesignatedinthesolicitationaftetheexacttimespecifiedforreceiptofoffersis“late”andwillnotbeconsideredunlessitisreceivedbeforeawardismade,thecontractingofficerdeterminesthatacceptingthelateofferwouldnotundulydelaytheacquisition;and—(1)Ifitwastransmittedthroughanelectroniccommercemethodauthorizedbythesolicitation,itwasreceivedattheinitialpointofentrytotheGovernmentinfrastructurenotlaterthan5:00p.m.oneworkingdaypriortothedate

specifiedforreceiptofproposals;or(2)ThereisacceptableevidencetoestablishthatitwasreceivedattheGovernmentinstallationdesignatedforreceiptofoffersandwasundertheGovernment’scontrolpriortothetimesetforreceiptofoffers;or(3)Itistheonlyproposalreceived.





(B)However,alatemodificationofanotherwisesuccessfulproposalthatmakesitstermsmorefavorabletotheGovernment,willbeconsideredatanytimeitisreceivedandmaybeaccepted.(iii)AcceptableevidencetoestablishthetimeofreceiptattheGovernmentinstallationincludesthetime/datestampofthatinstallationontheproposalwrapper,otherdocumentaryevidenceofreceiptmaintainedbythe

installation,ororaltestimonyorstatementsofGovernmentpersonnel.

(iv)IfanemergencyorunanticipatedeventinterruptsnormalGovernmentprocessessothatproposalscannotbereceivedattheofficedesignatedforreceiptofproposalsbytheexacttimespecifiedinthesolicitation,andurgentGovernmentrequirementsprecludeamendmentofthesolicitation,thetimespecifiedforreceiptofproposalswillbedeemedtobeextendedtothesametimeofdayspecifiedinthesolicitationonthefirstworkdayonwhichnormalGovernmentprocessesresume.(v)Proposalsmaybewithdrawnbywrittennoticereceivedatanytimebeforeaward.Oralproposalsinresponsetooral solicitations may be withdrawn orally. If the solicitation authorizes facsimile proposals, proposals may bewithdrawnviafacsimilereceivedatanytimebeforeaward,subjectto theconditionsspecifiedin theprovisionat52.215-5,FacsimileProposals.ProposalsmaybewithdrawninpersonbyanOfferororanauthorizedrepresentativeiftheidentityofthepersonrequestingwithdrawalisestablishedandthepersonsignsareceiptfortheproposabeforeaward.(4)Unlessotherwisespecified inthesolicitation,theOfferormayproposetoprovideanyitemor combinationofitems.

(5)Offerors shall submit proposals in responseto this solicitation in English,unless otherwise permitted by thesolicitation, and inU.S. dollars, unless theprovision at FAR52.225-17,Evaluation of ForeignCurrency Offers, isincludedinthesolicitation.(6)Offerorsmaysubmitmodificationstotheirproposalsatanytimebeforethesolicitationclosingdateandtime,andmaysubmitmodificationsinresponsetoanamendment,ortocorrectamistakeatanytimebeforeaward.

(7)Offerorsmaysubmitrevisedproposalsonlyifrequestedorallowedbythecontractingofficer.(8)Proposalsmaybewithdrawnatanytimebeforeaward.Withdrawalsareeffectiveuponreceiptofnoticebythecontractingofficer.(d)Offerexpirationdate.Proposalsinresponsetothissolicitationwillbevalidforthe6monthsspecifiedonthesolicitationcoversheet(unlessalongerperiodisproposedbytheOfferor).(e)Restrictionondisclosureanduseofdata.Offerorsthatincludeintheirproposalsdatathattheydonotwandisclosedtothepublicforanypurpose,orusedbytheGovernmentexceptforevaluationpurposes,shall—

(1)Markthetitlepagewiththefollowinglegend:ThisproposalincludesdatathatshallnotbedisclosedoutsidetheGovernmentandshallnotbeduplicated,used,odisclosed—inwhole or in part—foranypurposeother than to evaluate this proposal. If,however, a contract isawardedto thisOfferoras a resultof—orin connectionwith—thesubmissionofthisdata,theGovernmentshalhavetherighttoduplicate,use,ordisclosethedatatotheextentprovidedintheresultingcontract.Thisrestriction





doesnotlimittheGovernment'srighttouseinformationcontainedinthisdataifitisobtainedfromanothersourcewithoutrestriction.Thedatasubjecttothisrestrictionarecontainedinsheets[insertnumbersorotheridentificationofsheets] ;and

(2)Markeachsheetofdataitwishestorestrictwiththefollowinglegend:Useordisclosureofdatacontainedon

thissheetissubjecttotherestrictiononthetitlepageofthisproposal.(f)ContractAward(1) TheGovernment intends to award a contract or contracts resulting from this solicitation to the responsibleOfferorwhoseproposalismostadvantageousinaccordancewithSectionM,EvaluationFactorsforAward.(2)TheGovernmentmayrejectanyorallproposalsifsuchactionisintheGovernment’sinterest.(3)TheGovernmentmaywaiveinformalitiesandminorirregularitiesinproposalsreceived.(4)TheGovernmentintendstoevaluateproposalsandawardacontractwithoutdiscussionswithOfferors(exceptclarificationsasdescribed inFAR 15.306(a)). Therefore,theOfferor’s initialproposal shouldcontaintheOfferor’sbesttermsfromacostorpriceandtechnicalstandpoint.TheGovernmentreservestherighttoconductdiscussionif the contracting officer later determines them tobe necessary. If the contracting officer determines that thenumberof proposals thatwouldotherwisebein thecompetitiverangeexceedsthenumberatwhichanefficientcompetitioncanbeconducted,thecontractingofficermaylimitthenumberofproposalsinthecompetitiverange

tothegreatestnumberthatwillpermitanefficientcompetitionamongthemosthighlyratedproposals.(5)TheGovernmentreservestherighttomakeanawardonanyitemforaquantitylessthanthequantityoffered,attheunitcostorpricesoffered,unlesstheOfferorspecifiesotherwiseintheproposal.(6)TheGovernmentreservestherighttomakemultipleawardsif, afterconsidering theadditionaladministrative

costs,itisintheGovernment’sbestinteresttodoso.(7) Exchanges with Offerors after receipt of a proposal do not constitute a rejection or counteroffer by theGovernment.(8) The Government may determine that a proposal is unacceptable if the prices proposed are materiallyunbalanced between line items or subline items. Unbalanced pricing exists when, despite an acceptable totaevaluatedprice,thepriceofoneormorecontractlineitemsissignificantlyoverstatedorunderstatedasindicatedby the application of cost or price analysis techniques. A proposal may be rejected if the contracting officedeterminesthatthelackofbalanceposesanunacceptablerisktotheGovernment.

(9) If a cost realismanalysis isperformed, cost realismmay beconsideredby the source selection authority inevaluatingperformanceorschedulerisk.(10)AwrittenawardoracceptanceofproposalmailedorotherwisefurnishedtothesuccessfulOfferorwithinthetimespecifiedintheproposalshallresultinabindingcontractwithoutfurtheractionbyeitherparty.(11) If a post-award debriefing is given to requesting Offerors, the Government shall disclose the followinginformation,ifapplicable:





(i)Theagency’sevaluationofthesignificantweakordeficientfactorsinthedebriefedOfferor’soffer.(ii)TheoverallevaluatedcostorpriceandtechnicalratingofthesuccessfulandthedebriefedOfferorandpastperformanceinformationonthedebriefedOfferor.

(iii)TheoverallrankingofallOfferors,whenanyrankingwasdevelopedbytheagencyduringsourceselection.(iv)Asummaryoftherationaleforaward.(v)Foracquisitionsofcommercialitems,themakeandmodeloftheitemtobedeliveredbythesuccessfulOfferor.(vi)Reasonable responses to relevantquestions posed by thedebriefed Offeror as towhether source-selectionproceduressetforthinthesolicitation,applicableregulations,andotherapplicableauthoritieswerefollowedbytheagency.

L.3 52.233-2SERVICEOFPROTEST(SEP2006)

(a)Protests,asdefinedinsection33.101oftheFederalAcquisitionRegulation,thatarefileddirectlywithanagencyandcopiesofanyproteststhatare filedwiththeGovernmentAccountabilityOffice(GAO),shallbeservedon theContractingOfficerbyobtainingwrittenanddatedacknowledgmentofreceiptfrom:Mr.SunilXavierContractingOfficerEmail:[email protected] USAID/EastAfricaRegionalAcquisitionandAssistanceOfficeP.O.Box629,VillageMarket00621Nairobi,Kenya

FaxNumber:U.S.202-716-3055AcopyofanyprotestshallalsobeprovidedtoWilliamBuckholdatFaxNumber:202-216-3058.

(b)ThecopyofanyprotestshallbereceivedintheofficedesignatedabovewithinonedayoffilingaprotestwiththeGAO.

L.4 GOVERNMENTOBLIGATION

IssuanceofthissolicitationdoesnotconstituteacommitmentonthepartoftheU.S.GovernmenttomakeanawardnordoesitcommittheU.S.Governmenttopayforanycostsincurredinthepreparationandsubmissionofa

proposal.Further,theU.S.Governmentreservestherighttorejectanyorallproposalsreceived.

L.5 INSTRUCTIONSTOOFFERORS

(a)RFPInstructions:IfanOfferordoesnotfollowtheinstructionssetforthherein,theOfferor’sproposalmaybeeliminatedfromfurtherconsiderationortheproposalmaybedown-gradedandnotreceivefullorpartialcreditundertheapplicableevaluationcriteria.





(b)AccurateandCompleteInformation:Offerorsmustsetforthfull,accurateandcompleteinformationasrequiredbythisRFP.ThepenaltyformakingfalsestatementstotheGovernmentisprescribedin18U.S.C.1001.(c)LengthandFormatofProposals

(1)Technicalproposalsarestrictlylimitedtonomorethan40pagesinlengthexcludingannexes.

TheymustbewritteninEnglishandbereadable.Eachpagemustbenumberedconsecutively.Thosepagesthaexceedthepagelimitationwillnotbeevaluated.(2)Theappendiceslistedbelowshouldbeannexedtotheproposalanddonotcountagainstthe40pagelimit:(i)Draftworkplan(ii)Resumesandcompleted SF1420-17s of keypersonnelwith three references. Full contact information tobeprovidedforeachreference:name,position,relationship,e-mailaddress,mobileandtelephonenumbers.ResumeshallbeanannextotheTechnicalProposal,whereasSF1420-17sshallbepartofCostproposal.(iii)ResumesandcompletedSF1420-17sofotherproposedlong-termpersonnel.ResumesshallbeanannextotheTechnicalProposal,whereasSF1420-17sshallbepartofCostproposal.(iv)Signedlettersofcommitmentfromkeyandotherlong-termpersonnel(includesavailability,intentiontoservestated term, agreement to compensation level set forth inproposalandprior work experiencewithOfferor [iapplicable]).

(v)Organizationalchart(vi)Subcontractorsinformation(Maximumof1pagepersubcontractor).(vii)Proposedsubcontractors’signedlettersofcommitment(ontheirletterheads)aspartofyourTechnicalProposal

(viii)PerformanceMonitoringPlanaspartofTechnicalProposal.(ix)InitialBrandingImplementationPlan(BIP)andaMarkingPlan(MP).(x)PastperformancedetailsasdescribedinthisSection.(3)Unnecessarily elaboratebrochuresorotherpresentationsbeyondthose sufficient topresenta complete andeffectiveproposalinresponsetothisRFParenotdesiredandmaybeconstruedasanindicationoftheOfferor’slackofcostconsciousness.Elaborateartwork,expensivepaperandbindings,andexpensivevisualorotherpresentationaidsareneithernecessarynorwanted.

(4)AlternateProposals:Alternateproposalswillnotbeaccepted.(5)SubmissionofProposals:Offerorsaretosubmitviaemail.Technicalandcostproposalsmustbekeptseparate.The electronic version of proposals must be sent by internet email, with attachments compatible with AdobeAcrobat (PDF) and Excel MS Office 2010 in an MS Windows environment to the following [email protected],and jkibabu@usaid.gov.Eachemailmustnotexceed5mbinsizeandallfilesaretobeinPDF





exceptforcostspreadsheetswhicharetobeprovidedasExcelfileswithcellformulasintact.Allemailscontainingproposalfilesshould,intheaddressline,stateSOL-615-13-000012TechnicalorCostProposal,emailno.“X”.Emailistheonlymethodforsubmittingproposals.Anemailsubmissionreceivedbeforethesubmissiondeadlinebyeithecontactlistedabovewillbeconsideredreceived.Zipfilesarenotpermitted.

Offerorsmusttakeintoaccounttheexpecteddeliverytimerequiredbytheirpreferredproposaltransmissionand

areresponsibleforensuringthattheirproposalsarereceivedatUSAIDbytheduedateandtime.Offerorsareencouragedtoobtainconfirmationsofreceiptoftheirproposals.USAIDwillnotbeheldresponsiblefolostproposals.Offerorsshouldretainonecopyoftheircompleteproposalfortheirrecords.

L.6 INSTRUCTIONSFORTHEPREPARATIONOFTHETECHNICALPROPOSAL

TheStatementofWork(SOW),includedinSectionCofthisRFPprovidesUSAID’soverallobjectives(alongwith

illustrativeactivities),andtheOfferor’sminimumrequirementstoachievethoseobjectives.TheOfferorshallensureallaspectsoftheSOWareaddressed,alongwithanyotherrequirementsdetailedinothersectorsoftheRFP.The Technical Proposal in response to this solicitation should addresshow theOfferor intends to carry-out theStatementofWorkcontainedinSectionC.Thetechnicalproposalshallbespecific,complete,presentedconcisely,andresponsivetotheinstructionscontainedherein.Itshouldclearlydemonstratehowtheproposedapproachwilmeetthegoalsandobjectivesoftheprogram,andfulfilltheContractor’sprogramimplementationresponsibilitiesThetechnicalproposalwillbeorganizedbythetechnicalevaluationcriterialistedinSectionMasclarifiedfurtherbelow.EXECUTIVESUMMARYOnepagemaximum,followedbythesectionsbelowasdetailedinSectionM.2.TheExecutiveSummarydoescounttowardsthe40-pagelimit.

1) TECHNICALAPPROACHThe technical approach in response to this solicitation must address how the Offeror intends to achieve the

objectivesintheStatementofWorkcontainedinSectionC.Thetechnicalproposalshallbespecific,completeandorganizedbytheobjectivesandtaskslistedinSectionC.Thetechnicalapproachshallreflectaclearunderstandingofthescopeandsignificanceoftheproject.Takingintoconsiderationtheevaluationcriteria,theOfferor’sproposalmustdescribetheproposedapproachandmethodologyforachievingtheprojectobjectivesinasustainableandinnovativemanner.USAIDisinterestedinmorethanasimpleidentificationofproblemsrestatingthepriorityareasidentifiedinthi

solicitation. Offerorsmust demonstrate a clear understanding of the local context inwhich this project is beingimplemented,andproposeinnovativestrategiesandspecifictacticsthatwillhavethegreatestchanceofsuccess.TheapproachmustdemonstrateclearlythattheOfferorunderstands,andispreparedtodealwith,theprevalentchallenges,constraints,andrisksineachproposedactivity.TheOfferorshallfocusespeciallyonitsplanforengagingandbuildingthecapacityoflocalorganizations(CSOs,Counties,andotherbodies)supportedbytheproject.Thisshallincludethefollowing5considerations:





(1) Partner Engagement, Planning, Monitoring: How shall the Offeror select organizations, accuratelyassesstheirneeds,developadetailedandcollaborativeplanforenhancingcapacity,setmilestonesfororganizational development, provide incentives formeeting thosemilestones,measureprogressovetime,andensurethattargetsaremet?

(2) ToolsandMethodologies :WhattoolsandmethodologiesshalltheOfferoruseforcapacitybuilding?

Thoughtrainingisanimportantaspectofanysucheffort,Offerorsareencouragedtoproposecreative

capacity-buildingmethodologiesthatgobeyondtraditionalone-offtrainings.(3) Subgrants/Support: How shall the project’s system for funding local organizations be designed and

managed?As funding for local institutions shall be a key aspect of the project, the Offeroror shaldescribe indetailhowit shalldevelopa rigorous,butnonethelessnimbleandresponsivesystemthashallenableAHADItorapidlyfundalargenumberofdiverseorganizations.

(4) LowCapacityAreas:Whatshallbetheproject’sstrategywhenfacedwithCountyinstitutionalsystemsthat don’t already have local entities to partner with? In high institution-deficit Counties, neworganizationsmightneedtobefosteredandcatalyzed,andtheOfferorisexpectedtodescribeindetaihow it shall incubate new organizations or networks in areas that have little to no governanceinfrastructure.

(5) Sustainability:Howshalltheprojectenhancethesustainabilityofpartneringinstitutionsandhelpthemtodiversifyfundingandbreakthecycleofdonordependency?

Itema) intheabovelistwillrequirespecialfocuswithregardstoCounties.TheOfferorshallfurtherdetailhowitplansto formallyengageandpartnerwithCountygovernments,andto adapt thatengagementtomatchpoliticawillandstakeholderinterest.Forexample,inCountieswithastrongexecutive,theOfferorwilllikelyworkverycloselywith theGovernor;whilein Countieswith anexecutiveless interestedin citizenengagement, theproject

wouldbeservedbyfocusingmoreonbuildinguptheCountyAssemblyasacountervailingforceforaccountableleadership.InCountieswherenopoliticalwillexistsamongseniorleadership,workingwithcivilservantsand/orcivisocietywillofferanalternativethatcouldachievesignificantresults.Itislikelythattheprojectwillworkwithallofthese groups to some extent in every County, but as the perceived commitment of leaders and stakeholderchangesovertime,theOfferorshalldescribeitsplansforperiodicallyassessingandadjusteachCountyengagementstrategyformaximumeffect.

2) KEYPERSONNELANDSTAFFINGConsiderableleewayandcreativityisallowedtoOfferorstoproposemanagementstaff,technicalteam,andsupporstaffthatcanmosteffectivelycarryouttheprojectwithintheavailablebudget.CarefulconsiderationshouldbegiventotheContractrequirements,resultstobeachievedanduniqueaspectsassociatedwiththerequirementsof

SectionC.Theproposedstaffshouldhavesufficientcapacitytoadequatelymanagealargeprojectwithasubstantiabudget for grants under contract. The staff should also have sufficient local government and civil societystrengtheningexperience.Inaddition,thestaffshouldhavesufficienttechnicalexpertiseinthetargetedsectorsofFoodSecurity,ClimateChange,EducationandYouth, thoughthisexpertiseneednotbein theformofa full-timeposition devoted to each sector (full-time staff may have the capacity to cover more than one sector, oconsultants/part-timeshorttermtechnicalassistancemaybesufficient).Thecoreteamshouldbecomposedoflong-termUSandKenyaprofessionalsandcanbesupplementedbylocaland/orinternationalshort-termconsultants.Greateruseoflocalexpertiseisgenerallypreferredwherefeasible.Thekeypersonnelmustinclude,ataminimum,aChiefofParty,DeputyChiefofParty,FinanceManager,GrantManager, and Monitoring and Evaluation Specialist. Minimum qualifications must be provided for all key andlong-termpersonnelpositions.SeeSectionFforminimalqualificationsandadditionalinformationpertainingtoKeandLong-termpersonnel.TheOfferorshallidentifyitskeypersonnelbyname,andshalldothesamewithlong-termtechnicalpersonnelwheneverpossible.TheOfferormustjustifywhyeachpersondesignatedasKeyPersonneland





Long-TermPersonnelwherechosen,makinglinkagestotheirstrategiccontributiontoprojectresults.PleaserefertoSectionL.5forfurtherinformationdetailingresumeandletterofcommitmentrequirements.3) MANAGEMENTPLAN

Aspartofitsproposal,theOfferormustsubmitadetailedManagementPlanforUSAID’sreview.ManagementPlans

must,asaminimum,addressthefollowing(withfurtherguidanceonanumberof theseitemsdetailedbelowthebulletedlist):

(a) Staffing/OfficeStructure:thestructure thatwillbestallowtheOfferortodeliveritstechnicalvision,andallowittoadequatelycovertargetedCountiesandclusters.

(b) GeographicFocus:TheOffer’sproposedtargetcountiesandclustersasfurtherelaboratedinsectionC.3.4andinthedetailedparagraphsbelow.

(c) LocalPartnershipPlan:TheOfferor’sclearanddetailedplanonhowitwilleffectivelytransfermanagemenresponsibilityandleadershiptoitslocalpartner(s),asdescribedaboveinsectionC.3.3andinthedetailedparagraphsbelow.

(d) USAID/KenyaPartnershipPlan :TheOffer’sproposedprocessforclosecoordinationwithUSAID/Kenya–allowingitrespondrapidlytotechnicaladvice,guidanceanddirectionasdescribedaboveinsectionC.3.1.

(e) CoordinationPlan:TheOfferor’splanforhowitwillintegratewithotherrelevanteffortsfundedbytheUSGandotherdonors,asdescribedaboveinsectionC.4.

(f) PerformanceManagementPlan:TheOfferor’smonitoring,evaluation,reportinglearningandadaptingplan –includingproposed indicators andtargets– ofsufficientqualityandrelevance toensurethattheprojectremains on track and adapts to changing donor activities, funding requirements, County governmentcommitment, and other factors thatwill affect the operating environmentof the project and requirea

flexibleapproach,asdescribedinsectionC.3.2..FurtherguidanceisalsodescribedaboveinsectionC.7(g) ProgramModifier: Offeror shall outline in their technical proposal how they plan to rapidlymobilize i

modifierisinvokedGeographicFocus:AsfurtherdescribedinSectionC.3.4,theOfferorshallidentifyclustersofCountiesforpotentiafocus thathave similarconcerns– achievingeconomiesofscaleinprogrammingandfacilitatingopportunitiesfor

cross-County cooperation. One required cluster shall be the five Arid Counties targeted by the REGAL projectTurkana,Marsabit,Wajir,IsioloandGarissa.TheOfferorshouldbeawarethatasofthetimeofthedraftingofthisRFP, Garissa is a non-permissive area for travel and operations for entities under Chief of Mission AuthorityTherefore, theOfferorshall articulateplans forobtaining waiversor otherwise implementing theproject in thiCounty.AsthesecuritysituationinKenyaevolves,theOfferorshallcontinuetoadapttheprojecttofitchanginrestrictionsandsecurityconcerns.Asecondclustercouldbetheconflict-prone,marginalizedandunder-developedareasoftheCoast,sincedevolvedgovernanceinthoseareascouldeitherhelpaddresshistoricdriversofconflict,orfurtherexacerbatethem.Countiesin this cluster could include Tana River, Lamu,Kilifi, Kwale, TaitaTaveta,andMombasa.The urbanCountiesoNairobi,Mombasa,Kisumu,MachakosandKiambuofferuniqueopportunitiestoaffectlargenumbersofcitizens,as

well as to rapidly improve services, implement reforms, and learn replicable lessons due to existing municipagovernancecapacity.Asanotherexample,AHADIcouldalsofocusonCountiessuchasLamu,Isiolo,Marsabit,TanaRiverandSamburuthatarelikelytoreceivemuchmorefundingpercapitathroughtheCommissiononRevenueAllocation(CRA)formularelativetootherCounties.

Beyondthe5 AridCounties identified,theabovelistingofCounties isnotmeanttoindicatedefinitivegeographicareasoffocus.ShouldtheOfferorwishtoproposealternatetargetCountiesbeyondthoseillustrativelylistedabovethese suggestions would be considered. The justification and rationale for the Offeror’s proposed areas o





geographicfocusshallbemadeclearinitsresponse,butfinalselectionoftargetcounties(andanychangesthereooverthelifeoftheproject)willrequireUSAID/Kenyaapproval.

c)LocalPartnershipPlan :ThoughUSAIDanticipatesatleasttwopartners(primeandlocal)inamanagementrolefor the project, it is open to creativeproposals fromOfferors for alternate arrangements thatmay offermoreeffective management and broader sustainability. For example, it may make sense tobuildup a cadre of locapartners – assigning management responsibilities for them by geography (County clusters), by function(management of grants under contract, financial management, technical assistance, etc.), and/or by the otheinstitutionswhosecapacitytheyfocuson(governmentvs.civilsociety).

The Offeror shall lay out a clear plan for handling relationships with partners who shall take on additionamanagementresponsibilityovertime.Thisshallincludeplansformentoring,thedelineationofresponsibility,andespecially thetransfer of responsibility. This transferwilllikelybe challenging, andUSAID/Kenya is interested increativeideasforhandlingthisimportantaspectoftheproject(e.g.,transferringorsecondingkeypersonnelfrom

theprime.)Initsproposal,theOfferorshalladdress:

• Howshalltheprojectdifferentiatebetweenitsplansforenhancingthecapacityoforganizationswhoseroleshallbeprimarilysub-recipientssupportedtoconductadvocacy,andthosethatshallalsotakeonincreasedmanagementresponsibilityoftheprojectoverall?

• Whatisthedivisionofresponsibility–whoshallberesponsibleforwhichaspectoftheprojectandhowthashallchangeovertime?Andwhatistheplanforasmoothtransferofresponsibility?

• How shall the project identify which local organizations are able to take on additional managemenresponsibilities, and work with them to develop capacity building plans and incentives that help themachievethatgoal?

• How shall theprojectensureunity and complementarity (e.g., aligning compensation, co-location)? Andhow shall the project ensure healthy competition for increased funding and responsibility, and avoidcreatingnegativecompetitivepracticesinwhichpartnerorganizationsundermineeachother?

• Howshalltheprojectencourageretentionoftrainedstafftomaximizesustainabilityofcapacitybuildinginterventionsandminimizetheneedforretraining?

4) PASTPERFORMANCE(PRIMEANDMAJORSUBCONTRACTORS)Offerors shall include a concise narrative (part of the maximum page count) describing their and any majosubcontractors relevant past performance,successes, andhow lessons learned in the implementation of similaprojects. If the Offeror encountered problems on any of the referenced projects, a short explanation and thecorrectiveactiontakenmustbedescribed.PleaseprovidethefollowinginformationasAnnex:a)TheOfferors(includingallpartnersofajointventure)mustprovideperformanceinformationforitselfandeachsub-Contractorwhosetotalestimatedcostexceeds5%ofthetotalproposedoffer.Tomeetthisrequirement,pleaseprovidethefollowing:

1.Five(5)ofthemostrecentandrelevantcontractsforeffortssimilartotheworkinthesubjectproposal.The

mostrelevantindicatorsofperformancearecontractsofsimilarsize,typeofwork,scopeofworkandcomplexity/diversityoftasks.

2.Provideforeachofthesecontractsalistofcontactnames,jobtitles,mailingaddress,phonenumbers,e-mailaddress,andadescriptionofperformancetoinclude:





o ScopeofWorkorcomplexity/diversityoftasks,o Primarylocation(s)ofwork,o Termofperformance,o Skills/expertiserequired,o Dollarvalue,and

o Contracttype,i.e.,fixedprice,costreimbursement,etc.(USAID recommends that Offerors alert the contacts that their names have been submitted and that they areauthorizedtoprovideperformanceinformationconcerningthelistedcontractsifandwhenUSAIDrequestsit.)b) If extraordinary problems impacted any of the referenced contracts, provide a short explanation and thecorrectiveactiontaken.(RequiredbyFAR15.305(a)(2))c)Describeanyqualityawardsorcertificationsthatindicateexceptionalcapacitytoprovidetheserviceorproductdescribedinthestatementofwork.Thisinformationisnotincludedinthepagelimitation.d)PerformanceinUsingSmallBusiness(SB)Concerns(asdefinedinFAR19.001)

• Thissection(d)isnotapplicabletooffersfromsmallbusinessconcerns.

• AspartoftheevaluationofperformanceinSectionM.3ofthissolicitation,USAIDwillevaluatetheextentyouusedandpromotedtheuseofsmallbusinessconcernsundercurrentandpriorcontracts.The

evaluationwillassesstheextentsmallbusinessconcernsparticipatedinthesecontractsrelativetothesize/valueofthecontracts,thecomplexityandvarietyoftheworksmallbusinessconcernsperformed,andcompliancewithyourSBsubcontractingplanorothersimilarsmallbusinessincentiveprogramssetoutinyourcontract(s).

• InorderforUSAIDtofullyandfairlyevaluateperformanceinthisarea,allOfferorswhoarenotsmall

businessconcernsmustdothefollowing:

Provideanarrativesummaryofyourorganization'suseofsmallbusinessconcernsoverthepastthreeyears.Describehowyouactuallyusesmallbusinesses-assubcontractors,asjointventurepartners,throughotherteamingarrangements,etc.Explainthenatureoftheworksmallbusinessesperformed--substantivetechnicalprofessionalservices,administrativesupport,logisticssupport,etc.DescribetheextentofyourcompliancewithyourSBsubcontractingplan(s)orothersimilarSBincentiveprogramssetoutinyourcontract(s)andexplainanymitigatingcircumstancesifgoalswerenotachieved.

Tosupplementthenarrativesummaryin(A),providealistoftherecent________________.Contractsfor

whichyousubmittedsubcontractreportstoeSRS(FAR52.219-9(d)(10)andacopyofanysimilarlyrecent

subcontractingreportsiftheywerenotsubmittedtoeSRS.ProvidethenamesandaddressesofthreeSBconcernsforustocontactfortheirassessmentofyour

performanceinusingSBconcerns.ProvideabriefsummaryofthetypeofworkeachSBconcernprovidedtoyourorganization,andthenameofacontactperson,his/hertitle,phonenumber,ande-mailaddressforeach.





L.7 COSTPROPOSALS

OfferorswillsubmitcostproposalswhichwillbereviewedaspartoftheoverallevaluationasindicatedinSectionM(a)Thecostproposalmustbesubmittedunderseparatecoverfromthetechnicalproposal.Whilethereisnopage

limit,Offerorsmustprovidethenecessarydetailandsupportinginformationtoaddressthesolicitationrequiremen

andtoallowacompleteanalysisofeachlineitemcost.Provideworkable(Excel)detailedbudget(breakdown)withnarratives explaining the basis for the estimate for each category of cost in sufficient detail to facilitatedeterminationofcostreasonableness.Certifiedcostorpricingdataisnotrequiredforthisproposal.(b)Thecostproposalhastwoparts:(1)thecompletedStandardForm(SF)33,and(2)theproposedcosts/prices.(1)Offerorsmustsubmitthecoverpage[StandardForm(SF)33–Solicitation,OfferandAward],SectionA ofthisSolicitation,withBlocks12through18completed,withtheoriginalsignatureofapersonauthorizedonbehalfoftheOfferortosigntheoffer.

(2)Theproposedcostsconsistsof theOfferor’sestimatedpricetoperformtherequiredeffortassetforthin theStatementofWorkandmustbepreparedinamannerthatiscurrent,accurateandcomplete.Thecostproposalfothefive-yearperiodmustbepresentedinthefollowingmanner:(i)Asasummarybudgetwith1)totalsforoverallexpectedexpendituresforeachofthethreeprogramobjectives

describedinSectionC,aswellas2)thebudgetlineitemsbelow,and(ii)Thedetailedbudgetprovidedthroughtheuseofspreadsheets,budgetnarrativesandfootnotes.(c)Thedetailedbudget,ataminimum,mustincludethefollowing:

(1)DirectLaborSalaries&Wages:FAR31.205-6,AIDAR732.205-46andAIDAR752.7007providesforcompensationforpersonalservices.DirectlaborsalaryandwagesshouldbeproposedinaccordancewiththeOfferor’spersonnepoliciesandmustmeettheregulatoryrequirements.Costsoflong-termandshort-termpersonnelshouldbebrokendownbypersonyears,months,daysorhours.AdetailedLevelofEffort(LOE)estimatewithaseparatelineitemforeachproposedindividualidentifyingeachindividualbynameandtitleaswellasaconsolidatedLOEchart,includingsubcontractors’LOE,mustbeprovided.Acopyofthischartshouldbepresentedasanannextothetechnicalproposal.Completed biographical data sheets, Form AID 1420-17 (see Attachment J.4), must beprovided for all Key andLong-termpersonnel.Minimumqualificationsofkeypersonnel (See SectionF)must beprovided.Bio-dataforms

mustbeproperlycompleted,certifiedandsignedbybothemployeeandContractorintheappropriatespaceswithallblockscompleted,asappropriate.SalariesofTCNandCCNpersonnelmustbereflectedonthebio-dataforminU.S.dollarandOfferorswillstatetheexchangerateusediftheproposedpersonnelsalaryhistoriesincludesalariesincurrencyotherthanU.S.dollar.LaborcostforTCNsandCCNsshallnotexceedthethresholdsintheUSEmbassy’slocalemployeecompensationplan (LCP). Offerors are to state the FSN grade equivalent for all TCN and CCN positions using the guide inAttachment J-2. The intent for requesting the FSN grade equivalent for proposed positions is to gain an





understandingoftheskillsproposed.ItisunderstoodthattheprojectmayrequirelevelsofexpertisebeyondtheFSN grades, but for equivalent positions, the FSN grade is considered a reasonable tool for measuring cosreasonableness.Proposedannualsalaryescalation(seeSectionI)mustbeprovided.

AcertificationthattheproposedpersonnelwerenotsuggestedorrequestedbyUSAIDmustbeincludedinthecostproposal.(2)FringeBenefits:FAR31.205-6providesforallowancesandservicesprovidedbytheContractortoitsemployeesascompensationinadditiontoregularwagesandsalaries.Iffringebenefitsareprovidedforaspartofafirm’sindirect cost rate structure, see FAR 42.700. If not part of an indirect cost rate, a detailed cost breakdown bybenefitstypesshouldbeprovided.(3) Consultants: FAR 31.205-33 provides for services rendered by persons who are members of a particulaprofessionorpossessaspecialskillandwhoarenotofficersoremployeesoftheContractor.Costsofconsultantsshouldbebrokendownbypersonyears,months,daysorhours.(4)Travel,Transportation,andPerdiem: FAR31.205-46,AIDAR731.205-46andAIDAR752-7032provideforcostsfortransportation, lodging,mealsandincidentalexpenses.Costsshouldbebrokendownbythenumberof tripsdomesticandinternational,costpertrip,perdiemandotherrelatedtravelcosts.Specifytheoriginanddestinationpurposeforeachproposedtrip,durationoftravel,andnumberofindividualstraveling.Inaddition,Offerorshaprovide a consolidated travel chart (including subcontractor travel). Per diemshould be based on theOfferor's

normaltravelpoliciesormaychoosetorefertotheFederalStandardizedTravelRegulationsforcostestimates.(5)EquipmentandSupplies:FAR2.101providesforsuppliesasallpropertyexceptlandorinterestinland,FAR31.205-26providesfor material costs, andFAR45 prescribespoliciesandprocedures forproviding Governmentpropertytocontractors,contractors’useandmanagementofGovernmentproperty,andreporting,redistributing,anddisposingofContractorinventory.Costsshouldbebrokendownbytypesandunits,andincludeananalysis

that it ismore advantageous topurchase than lease. PLEASE NOTE: Government Furnished Propertywill beprovided.Offeror’sshallreviewthelistinAttachmentJ.12andconsidertheseitemswhendevelopingcostsforequipmentandsupplies.(6) Subcontracts: FAR 44.101 provides for any contract entered into by a subcontractor to furnish supplies oservices for performance of a prime contract or a subcontract. Information sufficient to determine thereasonablenessof thecost of each specific subcontractand consultant expected to behiredmust be includedSimilarinformationshouldbeprovidedforallconsultantsprovidedunderthecategoryforpersonnel.ProvidethesubcontractingplanusingSF-294ifnotregisteredineSRS(pleaseinformofsuch).All costs for local organizations and local personnel MUST bedenominated in local currency. A US$ equivalent

columnshouldbeincluded.Statetheexchangerateused.Allcostsforlocalorganizationsmustbebudgetedasdirectcosts.NOTE:Individual subcontractorsproposedas partoftheoffershouldincludethesamecostelemenbreak-downsintheirbudgetastheprime’s,asapplicable.(7)Grants:Thislineitemwillbeforallcostsfortheactualgrantfacilitywhichincludes,butisnotlimitedtoactualgrantsawarded,costofadvertisinggrantsolicitations,pre-applicationconferences,pre-awardsurveys,grantees’trainingandcapabilitystrengthening,annualaudits,programreviews,etc.Aminimumof$15,000,000ofproject





fundingshallbeallocatedoverthefive-yearprogramfortheGrantsunderContractprogram(withevenhigheramountsencouraged).(8)Allowances:AIDAR752.7028providesfordifferentialsandallowanceswithfurtherreferencestoStandardizedRegulations.Allowancesmustbebrokendownbyspecifictypeandbyperson,andmustbeinaccordancewith

Offeror’spoliciesandtheseregulations.

(9)Participanttraining:AIDAR752.7019andADS253providesforparticipanttrainingandtrainingindevelopmentCostsaretobebrokendownbytypesandparticipants.Trainingcostperparticipantmustbeprovided.(10)Othertrainingandconferencesforotherthanparticipanttraining:Providenumberoftrainingsessions,lengtandnumberofparticipants.Includetrainingcostperparticipantandprovidenameforeachtraining.Ifseminarsandconferencesareincluded,theOfferorshouldindicatethesubject,venueanddurationofproposedconferencesandseminars,andtheirrelationshiptotheobjectivesoftheprogram,alongwithestimatesofcosts.(11)ProgramModifier:TheProgramModiferCLINdescribedinsectionC.5.4shouldbebudgetedusingaplug-infigureof$5,000,000.(12)Otherdirectcosts:FAR31.202providesfortheallowabilityofdirectcosts.Costsshouldbebrokendownbytypesandunits.Specificinformationregardingthetypeofcommunicationcostatissue(i.e.mail,telephone,cellulaphones,internetetc.)mustbeincludedinordertoallowanassessmentoftherealismandreasonablenessofthesetypes of costs. This can also include report preparation costs, passports and visas fees, medical exams andinoculations, insurance (other than insurance included in the Offeror's fringe benefits), as well as any othe

miscellaneouscosts,whichdirectlybenefit theprogramproposed bytheOfferor. Thenarrativeshouldprovideabreakdownandsupportforallotherdirectcosts.CostsofBrandingandMarking(ADS320.3.6.3)mustbeincludedunderthislineitem.Thesecostsareeligibleforfinancingifreasonable,allocable,andallowableinaccordancewiththeapplicablecostprinciples.(13)Indirectcosts(overhead,G&A,material&handling):FAR31.203andFAR42.700providesforthoseremaining

costs(indirect)thataretobeallocatedtointermediateortwoormorefinalcostobjectives.IndirectcostsandbasesasprovidedforinanOfferor’sindirectcostrateagreementwiththeGovernmentorifapprovedrateshavenotbeenpreviouslyestablishedwiththeGovernment,abreakdownofbases,pools,methodofdeterminingtheratesanddescriptionofcosts.TheOfferorandeachproposedsubcontractorwillincludeacompletecopyofitsmostcurrentNegotiated Cost Rate Agreement (NICRA) or other documentation from your cognizant U.S. Government audiagency,ifany,statingthemostrecentfinalindirectcostrates.TheproposalmustincludethenameandaddressoftheGovernmentAuditAgency,andthenameandtelephonenumberoftheauditor.Indirectcostceilingratesmustbeincludedincostproposal.IftheOfferordoesnothaveaNICRAoracognizantGovernmentAuditAgency,theproposalshallinclude:

o Financial statements,balance sheetsandprofitand lossstatements,for thelasttwocompleteyears,and

thecurrentyear-to-datefinancialstatements(orsuchlesserperiodoftimeiftheOfferorisanewly-formedorganization),mustbeincludedintheproposal.Theprofitandlossstatementsshouldincludedetailofthetotalcostofgoodsandservicessold,includingalistingofthevariousindirectadministrativecosts,andbesupplemented by information on the prime Contractor’s customary indirect cost allocation methodtogetherwithsupportingcomputationsofthebasisfortheindirectcostrate(s)proposed;and





o Detailed indirect cost rate calculations for the most recent two fiscal years that include the major costelementsinboththepoolofexpensesandbaseofapplication.Theratecalculationsmustbesupportedbytheapplicablefinancialstatements.

(14)TotalFixedfee(ifany):FAR15.404-4providesforestablishingtheprofitorfeeportionoftheGovernment

pre-negotiationobjective,andprovidesprofit-analysisfactorsforanalyzingprofitorfee.Proposefeewithrationale

supportedbyapplicationoftheprofit-analysisfactors.Itisnotexpectedthatfeewillbeappliedtootherthandirectcostsforsub-awards(i.e.,notprofitorindirectcosts).(d)CostProposalFormatPleaserefertothebudgettemplateunder“ATTACHMENTJ.1–BUDGETTEMPLATE”forthecostproposalformat.(e)TheCostProposalwillalsoincludethefollowing:(1)AcompensationplanforprojectprofessionalandadministrativestaffforContractingOfficerapproval.(2)TheprocurementplanforequipmenttobepurchasedundertheContract.TheOfferorshouldincludeadetailedprocurementplancontainingexplicitinformationonhowprocurementswillbeaccomplished.Specifyallequipmentobepurchased, including the type of equipment, themanufacturer, the unit cost, the number of units tobepurchasedandtheexpectedgeographicsource.PLEASENOTE:GovernmentFurnishedPropertywillbeprovidedOfferor’sshallreviewthelistinAttachmentJ.12andconsidertheseitemswhendevelopingcostsforequipmentandsupplies.

(3)AstatementthattheOfferorhasregisteredinSAM-SystemforAwardManagement(https://www.sam.gov/).Asuccessful registration inSAM means the Offeror has obtaineda DUNS number, has registered inCCR (CentraContractorRegistration)andhassecuredanNCAGEnumbertosuccessfullycompletetheOnlineRepresentation&CertificationsApplication(ORCA).

(4) Sufficient evidence of responsibility for the contracting officer to make an affirmative determination oresponsibilitypursuanttotherequirementsofFAR9.104-1.IftheOfferorfailstosubmitsufficientevidenceforthecontractingofficertomakeanaffirmativedeterminationofresponsibility,thenthecontractingofficermaymakeadeterminationofnon-responsibilityandbeprecludedfromawardingacontracttothatOfferor.However,inthecase ofa smallbusinessOfferor, the contractingofficerwill comply with FAR 19.6.Accordingly, primeOfferorsshouldseriouslyaddresseachelementofresponsibility.Tobedeterminedresponsible,aprospectiveContractormust:(i)Haveadequatefinancialresourcestoperformthecontract,ortheabilitytoobtainthem(seeFAR9.104-3(a));(ii)Beabletocomplywiththerequiredorproposeddeliveryorperformanceschedule,takingintoconsiderational

existingcommercialandgovernmentalcommitments;(iii)Haveasatisfactoryperformancerecord(SeeFAR9.104-3(b)andSubpart42.15).AprospectiveContractorshallnotbedetermined responsibleornon-responsible solely on thebasis ofa lackof relevantperformance historyexceptasprovidedinFAR9.104-2;(iv)Haveasatisfactoryrecordofintegrityandbusinessethics;(v)Have thenecessaryorganization, experience,accountingand operational controls, andtechnical skills,or theabilitytoobtainthem(including,asappropriate,suchelementsasproductioncontrolprocedures,propertycontro





systems,qualityassurancemeasures,andsafetyprogramsapplicabletomaterialstobeproducedorservicestobeperformedbytheprospectiveContractorandsubcontractors).(SeeFAR9.104-3(a));(vi)Have thenecessary production,construction, and technical equipment and facilities,or theability toobtainthem(SeeFAR9.104-3(a));and(vii)Beotherwisequalifiedandeligibletoreceiveanawardunderapplicablelawsandregulations(Seealsoinverted

domesticcorporationprohibitionatFAR9.108).

(5)IftheOfferorhasnopriorFederalcontractingexperience,acopyofitspersonnelpolicies,especiallyregardingsalary and wage scales, fringe benefits, merit increases, promotions, leave, differentials, travel and per diemregulations,etc.ThesedocumentswillallowtheContractingOfficertodetermineifaPre-AwardSurveyisnecessarytodetermineresponsibility.(SeeFAR9.106).(6)Theinformationsetforthbelowshallbeprovidedforeachsubcontractor,ifany,proposed.Aseparatesheetshallseparateeachelementofsubcontractorinformation,aswellaseachsubcontractor.Eachpageshallhavethesubcontractor’snameclearlymarked.(i)Aletter,onsubcontractorletterhead,andsignedbyanauthorizedrepresentativeofeachsubcontractor,whichspecificallyindicatesthesubcontractor'sagreementtobeincludedintheOfferor'sproposedteamingarrangement.(ii)TheOfferormustaddresseachoftheelementsinFAR44.202-2inorderforproposedsubcontractor(s)tobeconsideredbythecontractingofficerforconsentofsubcontractor(s)tobegrantedwiththeaward.(iii)Adiscussionandarrangementontype(s)ofsubcontract(s)tobeused,andapproximatepercentageofeachtype

ofworktobesubcontracted.(iv)TheOfferorandeachproposedmajorsubcontractorshallindicatethenumberofhoursanddaysinitsnormalwork-dayand itsnormalwork-week,bothdomesticallyandoverseas,foremployeesandconsultants.In additiontheOfferorandeachproposedmajorSubcontractorshallindicatehowpaidabsences(USholidays,localholidaysvacationandsick)shallbecovered.

(v)Anormalwork-year,includingpaidabsences(holidays,vacations,andsickleave)is2,080hours(260daysx8hours per day). However, some organizations do not have an 8-hour workday, and some accounting systemsnormallyprovidefordirectrecoveryofpaidabsencesbyusingawork-yearoflessthan2,080hourstocomputeindividuals'unburdeneddailyrates.Accordingly,theOfferorandmajorsubcontractorsshalldescribetheirworkdayandworkweekpolicies.(7)Adetailedbudgetnarrativeinsupportofallthebudgetitems.

L.9 OFFERVALIDITY

Offerors’proposalsshallbevalidfor6monthsfromdateofreceipt(unlessalongerperiodisproposedbytheOfferor).

L.10 INSTRUCTIONSFORTHEPREPARATIONOFBRANDINGIMPLEMENTATIONANDMARKINGPLANS

AspartofUSAID’sbrandinginitiativeandtoensurethatimplementingpartnerscommunicatethattheassistanceisfromtheAmericanPeople,theNewMarkingandBrandingPolicyRequirementsforUSAIDdirectacquisitionswere





issued on January 08, 2007 per the revised ADS 320 – Branding and Marking that can be found athttp://www.usaid.gov/branding/ADS320.pdf .InaccordancewithADS320,BrandingandMarking,OfferorswillsubmitaninitialBrandingImplementationPlan(BIP)andaMarkingPlan(MP)basedontheAgileandHarmonizedDevolvedInstitutions(AHADI)ProjectBranding

StrategyfoundinSectionDofthisRFP.ThesewillbesubmittedasaseparateannextotheTechnicalProposal.These

willbeevaluatedforsufficiencybutwillnotbescored.ThedetailedBrandingImplementationandMarkingplanswilbesubmittedforfinalreviewinthecompetitiverangeorbeforeaward.(a)BrandingImplementationPlan(BIP)TheOfferorwilldevelopaBIPthatdescribeshowtheprogramwillbecommunicatedtothebeneficiariesandpromotedtohost-countrycitizens.Itoutlinestheevents(pressconferences,sitevisits,etc.)andmaterials(successstores,publicserviceannouncementsetc.)theContractorwillorganizeandproducetoassistUSAIDdeliverthemessagethattheassistanceisfromtheAmericanpeople.TheBIP(seeADS320.3.2.2)shouldspecificallyaddressthefollowing:(1) How to incorporate the message, “This assistance is from the American people,” in communications andmaterialsdirectedtobeneficiaries,orprovideanexplanationifthismessageisnotappropriateorpossible.(2)Howtopublicizetheprogram,project,oractivityinthehost-countryandadescriptionofthecommunicationstoolstobeused.Suchtoolsmayincludethefollowing:

o Pressreleases,o Pressconferences,o Mediainterviews,o Sitevisits,o VIPvisits,o Successstories,

o Beneficiarytestimonials,o Professionalphotography,o PublicServiceAnnouncements,o Videos,ando Webcasts,e-invitations,orothere-mailssenttogrouplists,suchasparticipantsforatrainingsession,blast

e-mails,orotherInternetactivities,etc.(c)Thekeymilestonesoropportunitiesanticipatedtogenerateawarenessthattheprogram,project,oractivityisfromtheAmericanpeople,oranexplanationifthisisnotappropriateorpossible.Suchmilestonesmaybelinkedtospecificpointsintime,suchasthebeginningorendofaprogram,ortoanopportunitytoshowcasepublicationsoothermaterials,researchfindings,orprogramsuccess.Theseinclude,butarenotlimitedto,thefollowing:

o Launchingtheprogram;o Announcingresearchfindings;o Publishingreportsorstudies;o Spotlightingtrends;o Highlightingsuccessstories;o Featuringbeneficiariesasspokespeople;o Showcasingbefore-and-afterphotographs;





o Marketingagriculturalproductsorlocally-producedcraftsorgoods;o Securingendorsementsfromministryorlocalorganizations;o Promotingfinalorinterimreports;ando Communicatingprogramimpact/overallresults.

(b)MarkingPlan(MP)

TheOfferorswilldevelopaMarkingPlanthatenumeratesthepubliccommunications,commodities,andprogrammaterialsandotheritemsthatvisiblybearorwillbemarkedwithUSAIDIdentity(seeADS320.3.2.3).USAID’spolicyis that programs, projects, activities, public communications, or commodities implemented or delivered undecontracts and subcontracts exclusively funded by USAID are marked exclusively with USAID Identity. Whereapplicable,ahost-countrysymbolorministrylogo,oranotherU.S.Governmentlogomaybeadded.Exceptforthemanufacturer’strademarkonacommercialitem,thecorporateidentitiesorlogosofContractorsosubcontractors are not permitted on USAID-funded program materials and communications. Please refer tosection 320.3.2.3 that describes what the Marking Planmust address and 320.3.2.4 Marking Requirements foSpecific Contract Deliverables. Note that marking is not required for Contractor’s offices, vehicles, andnon-deliverable items, such as office supplies used primarily for administration of USAID funded program (ADS320.3.5).

ENDOFSECTIONL





SECTIONM–EVALUATIONFACTORSFORAWARD

M.1 GENERALINFORMATION

1. The Governmentmay award a Contract without discussionswith Offerors in accordance with FAR 52.215-1Therefore,Offerorsaretosubmittheirbesttechnicalandcostproposalswiththeirinitialsubmissions.However,theGovernmentreservestherighttoconductdiscussionsiftheContractingOfficerdeterminesittobenecessary.2.Alternativeproposal(s)willnotbeaccepted.3.TheGovernmentintendstoevaluateOfferors proposals inaccordancewiththissection.Foroverallevaluationpurposes,alltechnicalfactorscombinedareconsideredsignificantlymoreimportantthancost/pricefactorsthoughcostis akey factor inmakinga bestvalue decision. “Bestvalue”isdefinedastheofferthatresults inthemosadvantageoussolutionfortheGovernment,inconsiderationoftechnical,cost,andotherfactors.4. The submitted technical informationwill be scored by a technical evaluation committee using the technicacriteriashownbelow.Wheresub-factorsarenotweightedspecifically,thetechnicalevaluationteamwillevaluate

andassignpointsagainstthetotalweightfortherespectiveevaluationcriteriawithrelativeconsiderationofallthesub-factors as described in section M.2. The evaluation committee may include industry experts who are noemployeesoftheFederalGovernment.WhenevaluatingthecompetingOfferors,theGovernmentwillconsiderthewrittenqualificationsandcapabilityinformationprovidedbytheOfferors,andanyotherinformationobtainedbytheGovernmentthroughitsownresearch.5.ProposalsreceivedinresponsetothissolicitationwillbeevaluatedbyUSAIDpursuanttotheFederalAcquisitionRegulations(FAR)andtheAgencyforInternationalDevelopment’sAcquisitionRegulation(AIDAR).6.Costhasnotbeenassignedanumericalweight.OfferorsareremindedthattheGovernmentisnotobligatedtoawarda negotiated contract onthe basisoflowest proposedcost, orto the Offerorwith the highest technica

evaluation score. Although for this procurement technical proposal merits are considered substantially moreimportantthancostrelativetodecidingwhichOfferormightbestperformthework,costfactorsandUSAID’sbudgetmayalsobeconsidered.Astechnicalscoresconverge,costmaybecomeadecidingfactorintheaward.Therefore,afterthefinalevaluationofproposals,thecontractingofficerwillmaketheawardtotheOfferorwhoseproposaloffersthebestvaluetotheGovernmentconsideringbothtechnicalandcostfactors.7. Past performance of the offering organization is evaluated separately from the experience of proposed KeyPersonnel.

M.2 EVALUATIONFACTORS

The technical evaluation factors described below are considered significantly more important than cost factorsThesecriteriahavebeentailoredtotherequirementsofthisRFPandserveto(a)identifythesignificantmattersthattheOfferorswilladdressintheirproposalsand(b)setstandardsagainstwhichallOfferorswillbeevaluated.

Thespecificevaluationcriteriaareasfollowsinorderofimportance:

a) TechnicalApproach

b) KeyPersonnelandStaffing





c)ManagementPlan

d)PastPerformance

Technicalevaluationofproposalswillbebasedontheextentandappropriatenessoftheproposedapproachesandfeasibilityof achievingthestrategicobjectives,inaccordancewiththeevaluationcriteria. Offerorswillnotethatthesecriteriaserveasthestandardagainstwhichalltechnicalinformationwillbeevaluated,andservetoidentify

thesignificantmatterswhichOfferorswilladdress.

M.3 TECHNICALPROPOSALEVALUATIONCRITERIA

Technicalproposalswillbeevaluatedbyatechnicalevaluationcommitteeusingthefollowingcriteria.

Criteria MaximumPoints

1. TechnicalApproach 40points

2. KeyPersonnelandStaffing 25points

3. ManagementPlan 25points

4. PastPerformance 10points

Total 100points(1) TECHNICALAPPROACH(40POINTS)(1)Implementation:TheextenttowhichtheOfferordetailsitsplansandapproachesinwaythatisclear,integrated

logical,andtechnicallysound.TheseplansandapproachesshouldreflectanexpertunderstandingofUSAID/Kenya’sprogram priorities (e.g. maximizing support to local entities), and the complex context and dynamics of thedevolutionprocessinKenya.(30points)(2)Innovation:TheextenttowhichtheOffer’smethodologydemonstratesahighdegreeofprograminnovationandcreativity.(10points)(2) KEYPERSONNELANDSTAFFING(25points)(1)KeyPersonnel:TheextenttowhichtheproposedkeypersonnelmeetorexceedtheminimumqualificationsoutlinedintheRFPandcollectivelycansuccessfullyimplementtheproposedprogram.(20points)(2)Theextenttowhichthecompositionoftheproposednon-keypersonnel,withaneffectivestaffingpatternwithclearlydelineatedrolesandresponsibilitiesamongdifferentpositions,convincinglydemonstratesthepotentialtosuccessfullyimplementtheproposedprogram.(5points)(3) MANAGEMENTPLAN(25POINTS)

(1)Management:TheextenttheOfferorarticulatesaneffectivemanagementandofficestructuretoallowittorapidly and responsively deliver its technical vision, as well as successfully coordinate, and eventually transfeprojectfunctions,toitspartnersandconsortiummembersandabilitytomobilizerapidlyifmodifierisinvoked.(15points)





(2)ProjectCoordinationandAdaptation:TheextenttheOfferorarticulatesitsprocessforcloseplanningand

coordinationwithUSAID/Kenyaandotherrelevantactorsinawaythatallowsittointegratetheprojectwithother

devolutioneffortsandrespondrapidlytotechnicaladvice,direction,andchangingoperatingrealities.(10points)

(4) PASTPERFORMANCE(10POINTS)

(a) Performanceinformationwillbeusedforboththeresponsibilitydeterminationandbestvaluedecision.USAIDmayuseperformanceinformationobtainedfromotherthanthesourceidentifiedbythe

Offeror/subcontractor.USAIDwillutilizeexistingdatabasesofcontractorperformanceinformationand

solicitadditionalinformationfromthereferencesprovidedinSectionLofthisRFPandfromothersourcesif

andwhentheContractingOfficerfindstheexistingdatabasestobeinsufficientforevaluatinganOfferor’s

performance.

(b) AdversepastperformanceinformationtowhichtheOfferorpreviouslyhasnothadanopportunityto

respond,willbeaddressedinaccordancewiththepoliciesandproceduressetforthinFAR15.3.

(c) USAIDwillinitiallydeterminetherelevanceofsimilarperformanceinformationasapredictorofprobable

performanceunderthesubjectrequirement.USAIDmaygivemoreweighttoperformanceinformationthat

isconsideredmorerelevantand/ormorecurrent.

(d) Thecontractorperformanceinformationdeterminedtoberelevantwillbeevaluatedinaccordancewith

theelementsbelow:

1) Qualityofproductorservices,includingconsistencyinmeetinggoalsandtargets

2) Costcontrol,includingforecastingcostsaswellasaccuracyinfinancialreporting

3) Schedule,includingthetimelinessagainstthecompletionofthecontract,taskorders,

milestones,deliveryschedules,andadministrativerequirements(e.g.effortsthatcontribute

tooraffecttheschedulevariance).

4) Businessrelations,addressingthehistoryofprofessionalbehaviorandoverallbusiness-like

concernfortheinterestofthecustomer,includingthecontractor’shistoryorreasonable

andcooperativebehavior(toincludetimelyidentificationofissuesincontroversy),

customersatisfaction,timelyawardandmanagementofsubcontracts,cooperativeattitude

inremedyingproblems,andtimelycompletionofalladministrativerequirements:

5) Managementofkeypersonnel,includingappropriatenessofpersonnelforthejoband

promptandsatisfactorychangesinpersonnelwhenproblemswithclientswhereidentified:

6) ForprimeOfferorswhoarenotsmallbusinessconcernsassubcontractors,includingefforts

inachievingsmallbusinessparticipationgoals:





(e) AnOfferor’sperformancewillnotbeevaluatedfavorablyorunfavorablywhen:

(1) TheOfferorlacksrelevantperformancehistory,

(2) Informationonperformanceisnotavailable,or

(3) TheOfferorisamemberofaclassofOfferorswherethereisprovisionnottoratetheclassagainstasub

factor.

Whenthisoccurs,anOfferorlackingrelevantperformancehistoryisassigneda“neutral”rating.Forexample,asmallbusinessprimeOfferorwillnotbeevaluatedonitsperformanceinusingsmallbusinessconcerns.Ifthissubfactorisworthapossible10pointsoutofatotalpossiblepointvalueof100forthetechnicalproposal,thenthesmallbusinessprimeOfferor’stechnicalproposalwillhaveamaximumpossiblepoints,itstotaltechnicalscoreforevaluationagainsttheotherOfferorswouldbe88.89(i.e.,80/90).USAIDunderstandsthattheremaybeminorarithmeticdifferencesinpercentagetermsasaresult;however,itconsidersthesedifferencestobeminorandthattheywillnotimpactanybest-valuedecisionmadeunderthissolicitation.Anexceptiontothis“neutral”ratingprovisioniswhenanon-smallbusinessesprimehasnohistoryofsubcontractingwithsmallbusinessconcerns.

Priortoassigninga“neutral”pastperformancerating,thecontractingofficermaytakeintoaccountabroadrangeofinformationrelatedtoanOfferor’sperformance.

M.4 COSTPROPOSALEVALUATION

USAIDwillalsoevaluatetheproposedcoststodetermineiftheyarefairandreasonableusingproposalanalysistechniquesconsistentwithFAR15.404.Eachcostproposalwillbeevaluatedbutwillnotbeassigneda rating.Theevaluationofcostwillincludeadeterminationofcostrealism,completeness,andreasonableness.Ananalysisoftheproposedcostwillbeconductedtodeterminethevalidityandtheextenttowhichitreflectsperformanceaddressedin the technical proposal. An assessment will be made of the Offeror's capability to accomplish the contracobjectiveswithintheestimatedcostproposed.ThecostproposalwillbeusedasanaidtodeterminetheOfferor's

understandingofTechnicalRequirements.CostRealism:Costrealismisthedegreetowhichallcostsforthetotalcontractreflecttheproposedapproachtoachievingthetechnicalobjectives.

M.5 SOURCESELECTION

(a) The overall evaluation methodology set forth above will be used by the Contracting Officer as a guide indeterminingwhichproposal(s)offerthebestvaluetotheU.S.Government.In accordance with FAR 52.215-1, and as set forth in Section L of this solicitation, award will bemade by the

Contracting Officer to the responsible Offeror(s) whose proposal(s) represents the best value to the U.SGovernmentafterevaluationinaccordancewithallfactorsinthesolicitation.

(b)Thisprocurementutilizesthe tradeoffprocessset forthin FAR15.101-1. IftheContractingOfficerdeterminethatcompetingTechnicalProposalsareessentiallyequal,cost/pricefactorsmaybecomethedeterminingfactorinsource selection. Conversely, if the Contracting Officer determines that competing cost/price proposals areessentiallyequal,technicalfactorsmaybecomethedeterminingfactorinsourceselection.FurthertheContracting





OfficermayawardtoahigherpricedOfferorifadeterminationismadethatthehighertechnicalevaluationofthat

Offerormeritstheadditionalcost/price.Nopointsareassigned to thecostproposalevaluation.While technical evaluationcriteria aresignificantlymoreimportant thancost, cost maybe thedetermining factorwhere proposals are consideredessentially technicallyequal.Costwillprimarilybeevaluatedforallowability,reasonablenessandrealism.TheresultsofthecostrealismanalysiswillbeusedaspartoftheAgency’sbestvalue/tradeoffanalysis.

M.6 DETERMINATIONOFTHECOMPETITIVERANGE

(a)ThecompetitiverangeofOfferorswithwhomnegotiationswillbeconducted(ifnecessary)willbedeterminedbytheContractingOfficerpursuant toFAR15.306(c)(1).A competitiverangedetermination(ifnecessary)maytakeplaceatanypointintheevaluationprocess.(b) Offerors are advised that, in accordance with FAR 52.215-1, if the Contracting Officer determines that thenumberof proposals thatwouldotherwisebein thecompetitiverangeexceedsthenumberatwhichanefficient

competitioncanbeconducted,theContractingOfficermaylimitthenumberofproposalsinthecompetitiverangetothegreatestnumberthatwillpermitanefficientcompetitionamongthemosthighlyratedproposals. If the Contracting Officer determines that discussions are necessary, s/he will establish a competitive rangecomposedofonlythemosthighlyratedproposals.Incertaincircumstances,theContractingOfficermaydeterminethat thenumber of themosthighly rated proposals thatmight otherwise be included in thecompetitive rangeexceedsthenumberatwhichanefficientcompetitioncanbeconducted;shouldthatbethecase,theContractingOfficermay then limit Offerors in the competitive range to the greatest number that will permit an efficiencompetitionamongthemosthighlyratedOfferors.TheGovernmentmayexcludeanofferifitissodeficientastoessentially require a new technical proposal. The Governmentmay exclude anoffer so unreasonably priced, in

relationtomorecompetitiveoffers,astoappearthattherewillbelittleornochanceofitbecomingcompetitive.

TheGovernmentmayexcludeanofferrequiringextensivediscussions,acompletere-write,ormajorrevisionssuchastoallowanOfferoranunfairadvantageoverthosemorecompetitiveoffers.

M.7 AWARD

InaccordancewithFAR52.215-1(f),theGovernmentintendstoawardacontractresultingfromthissolicitationtoaresponsibleOfferorwhoseproposalrepresentsthebestvalueafterevaluationinaccordancewiththefactorsasseforthinthissolicitation.

ENDOFSECTIONM





ATTACHMENTS

ATTACHMENTJ.1–BUDGETTEMPLATEElectronicversionisuploadedasaseparateMicrosoftOfficeExcelfileinhttp://www.fedbizopps.gov/

AHADI BudgetTemplate.xlsx





ATTACHMENTJ.2 LOCALCOMPENSATIONPOSITIONDESCRIPTIONGUIDELINESGENERALGRADELEVELGUIDES

TheGeneralGradeLevelGuidespresentedonthefollowingpageshavebeenpreparedasguidanceindeterminingthegradelevelsofpositionsforwhichnoclassificationstandardsexist.TheGuidesshouldbeusedinclassifyingsuchpositionsinconjunctionwithstandardsforotherpositionsconsideredtohavecharacteristicsincommonwiththepositiontobeclassified.Forexample,inclassifyinganadministrativeassistanceoradministrativespecialistpositionit would be logical to examine standards for positions within the administrative area, e.g., budget and fiscalprocurement, supply, etc. In classifying professional positions, it would be logical to examine standards forprofessional positions. The Guides define the level of work appropriate to each grade, indicate the languageeducation, and experience desired or required of incumbents of positions at that grade, and indicate theoccupationsforwhichstandardshavebeenpreparedateachgrade.ThecurrentMaximumLCPannualsalarylimitisKenyaShillings7,595,361equivalenttoUSD87,303peryear.FSN-1Thisistheentrancelevelforroutine,unskilledtypesofwork.Itincludesthemostroutinecustodialandmanual

positionsfoundatthislevel.MostpositionsrequirenomorethanLevel1Englishability(rudimentaryknowledge).ClassificationstandardsdepictingtheFSN-1levelhasbeenpreparedfor:Janitor/Janitress;LaborerandWatchman.FSN-2Thislevelincludespositionsthedutiesofwhicharetoperformentranceleveltradeorcrafttasks,manualpositionsinvolvingroutinemaintenanceofvehicularequipment,operationofsimple,lowpressureheatingplantequipmentandentrancelevelclericalpositionsperformingsimplefiling,recordkeeping,andmailsorting.Uptosixmonthsofexperienceisdesirable.Mostnon-clericalpositionsrequirelittleformaleducationandnomorethanLevel1Englishability (rudimentaryknowledge). Some secondary school education isdesirable for theclerical positions. Level 2English ability (limited knowledge) is sufficient formost clerical positions at this grade. Classification standard

depictingtheFSN-2levelhavebeenpreparedfor:DuplicatingEquipmentOperator;Gardener;Guard;HeatingPlanOperator;JanitorSupervisor;TradesHelper;Warehouseman,etc.FSN-3Thislevelischaracterizedbytheperformanceofsemi-skilledtradesandcraftsdutiesandroutineclericalduties.Itistheintermediatelevel(betweentheentrancelevelandfullperformanceorskilledjourneymanlevel)fortradeandcraftpositions.Inadditiontosemi-skilledtradeandcraftpositions,othermanualpositionsinvolveoperationofthe

simplerutilitiesequipmentanddrivinganautomobileasamotorpoolchauffeur.Clericalpositionsinvolveroutineclerical duties such as records maintenance, working at a telephone switchboard, and/or typing a variety onarrativeandtabularmaterial.Elementaryschooleducationisdesirableformanualpositionsandsecondaryschooeducation isdesirable forclericalpositions.Manualpositions requireLevel1 (rudimentary knowledge) toLevel2

(limitedknowledge)EnglishabilityandclericalpositionsrequireLevel2toLevel3(goodworkingknowledge)Englishability.Uptooneyearofexperience isrequiredfor bothmanualandclericalpositionsat this level.ClassificationstandardsdepictingtheFSN-3levelhavebeenpreparedfor:Chauffeur;Operator;Guard;MailClerk;MaintenanceMan;PowerPlantOperator;SewageDisposalPlant,etc.





FSN-4

Thisisthefullperformanceorskilledjourneymanlevelfortradeandcraftpositions.Employeesatthislevelmustbeabletoperformthefullscopeoftheirpositionswithaminimumofsupervisoryguidance.Clericalpositionsrequirefamiliaritywithofficepracticesandproceduresandtheabilitytofollowthroughinordertoobtaintherequiredresults.Theyalsomustexercisejudgmentandapplypertinentregulations.Completionofsecondaryschool,onetoone and one-half years of experience, and Level 3 (good working knowledge) of English is required for clericapositionsat this level. Trade andcraft positionsrequire completionof an apprenticeship, vocational training, oexperiencerecognizedasproducingjourneymanlevelskillsandonetooneandone-halfyearsofexperienceatthe journeymanlevel.Level1Englishability(rudimentaryknowledge) issufficientformostmanualjobs,althougha fewpositionsmayrequireaLevel2(limitedknowledge)Englishability.CompletionofelementaryschoolisrequiredClassification standards depicting the FSN-4 level have been prepared for: Automotive Mechanic; AutomotiveMechanic(Body&Fender);BoilerOperator;Clerk;Chauffeur;Dispatcher;DistributionClerk;FederalBenefitsClerkFurnitureRepairman;Guard;Guard/Receptionist; Locksmith;Machinist;MailClerk;MaintenanceMan;Mechanic(Building Trades); OfficeMachineRepairman; Offset PressOperator; Power Plant Operator; Receptionist; SupplyClerk,etc.FSN-5

Clerical positions at this level involve theperformance of responsiblework requiring theexercise of judgmentknowledgeofaspecializedsubjectmatterandtheregulationspertainingthereto.Journeymanlevelclericalpositionsin various programareas are at this level. Manual positions are working supervisors of three to six skilled andsemiskilledemployeesintradeandcraftpositions.Manualpositionsrequiresomesecondaryschooleducation,plusanapprenticeship, vocational trainingorexperience recognizedasprovidingjourneymanlevelskills,andone andone-halfyearsofjourneymanandsixmonthsofsupervisoryexperience.Level2Englishability(limitedknowledge)issufficientformostmanualpositions,butafewrequireLevel3.Level3Englishability(goodworkingknowledge),andoneandone-halftotwoyearsofexperienceisrequiredformostclericalpositions.ClassificationstandardsdepictingtheFSN-5levelhasbeenpreparedfor:Clerk;Secretary;SupplyClerk;UtilitiesForemanetc.

FSN-6Thisis thesenioror topclericallevel involving theperformanceof themost difficult clerical workrequiring theexercise of judgment, knowledge of a specialized subject matter, and the application of extensive rules andregulations. Included also in this class are supervisors of clerical positions and secretaries to Americanofficialsperformingmajorfunctions.Manualpositionsaresupervisorsofestablishedunitsoffromeighttofifteenskilledandsemi-skilled employees, and have continuing management responsibility for the efficient use of equipmentmaterials,andmanpower.Manualpositionsrequiresomesecondaryschooleducation,plusvocationaltraining,an

apprenticeship or experience recognized as producing journeyman level skills and one and one-half years o journeymanlevel skills andsupervisoryexperience. Level2English ability (limited knowledge)is required formostmanualpositionsbuta fewrequireLevel3.Clericalpositionsrequirecompletionofsecondaryschool, twototwoandone-halfyears of experience,and Level 3 Englishability (good working knowledge). Classification standard

depictingtheFSN-6levelhavebeenpreparedfor:Expeditoretc.FSN-7Thislevelincludesjuniorassistantpositionsinadministrative,technical,andprogramareasincludingAID,USIS,FCSFAS,andotherassociatedagencyprogramareas.Suchpositionsrequireagoodgeneralknowledgeandapplicationofthepoliciesandprocedures,rulesandregulationsofaparticularsubjectmatterarea,orsubstantiveknowledgeothatarea,andworkundergeneralinstructionswithworkreviewedforaccuracyofresults.Thislevelalsoincludes





supervisorsof clericalfunctionsof substantialsize,andemployeesinchargeofthemaintenancefunctionat smalposts.The secretaryto therankingofficialofa largeconsulateor associatedagencymission isalsoplacedin thislevelwhentheofficialhasnoAmericansecretary. Inadditiontocompletionofsecondaryschool,someadditionaltechnical or collegiateeducation is desirable. From oneto three years of experience,and Level 3 Englishability(goodworkingknowledge)arerequired.ClassificationstandardsdepictingtheFSN-7levelhavebeenpreparedfor:Cashier;PurchasingAgent;ShipmentAssistant;TravelAssistant,etc.FSN-8Thisisthefullyqualifiedlevelforassistantpositionsinadministrative,technical,andprogramareasincludingAID,USIS, and other associated agency program areas. The difficulty of the work performed requires considerableexperienceandtrainingandathoroughknowledgeofpolicies,procedures,rulesandregulations,and/orextensivesubjectmatter knowledge in a particular field. Employees are expected to resolvemost problems and executeassignmentswith supervisionlimitedprimarily tothereviewof endproduct results. Thesecretaryto therankingofficerofaverylargeconsulateorassociatedagencymissionisalsoplacedinthislevelwhentheofficialhasnoAmerican secretary. These positions require completion of secondary school, and some collegiate or technicatrainingisdesirable.Twotofouryearsofexperienceisnecessary.Level3Englishability(goodworkingknowledge)is

required. Classification standards depicting the FSN-8 level have been prepared for: Personnel AssistantProcurementAdministrativeAssistant;ProcurementAgent;ProgramAssistant,SupplySupervisor,etc.FSN-9Thisis thesenior assistant level fortechnicalandadministrativemanagementpositions.Nosupervisorytechnicapositionsat this level involvefact finding,research,analysis,and interpretationof factualdatain thefieldof theemployee’sexpertise.Administrativemanagementpositionsaresupervisoryandtypicallyinvolvemanagementoffunctionandpersonalperformanceofthemostdifficultworkofthefunction,includingevaluationofcomplexfactsandtheinterpretationoflaws,regulations,andinstructionsintheirapplicationtospecificsituations.Incumbentsopositionsatthislevelareexpectedtocompleteassignmentswithaminimumofsupervision.Thesepositionsrequire

completionof secondary school, and some collegiate or technical education isdesirable. Three to five yearsoprogressivelyresponsibleexperienceisrequired.ManypositionsatthislevelrequireLevel4Englishability(fluent)ClassificationstandardsdepictingtheFSN-9levelhasbeenpreparedfor:ProcurementAgent;ProgramAssistant,etcFSN-10This is the lowest of three levels of professional or specialist positions. Incumbents of positions at this levepersonallyperform,andin somecasessuperviseotheremployeesengagedin,amajorsegmentofa professional

technicalorprogramarea,includingAID,USIS,FCS,FAS,andotherassociatedagencyprogramareas.Incumbentsosuchpositionsmustunderstandandapplyahighlytechnicalbodyofknowledgeusuallyobtainedthroughcollegiatestudy, as well as applicable laws and agency regulations and instructions. This level also includes supervisorypositionsintheadministrativemanagementareawithequivalentrequirements.Incumbentsofpositionsatthisleve

areexpectedtoperformdifficultdutieswithaminimumofsupervision.Acollegiateeducationwiththeequivalentof an A.B. or B.S. degree is required, with only rare exceptions. Four to six years of progressively responsibleexperience in theprofessional, technical, or administrativemanagement area is required. Level 4 English ability(fluent)is usuallyrequired.Classificationstandardsdepicting theFSN-10levelhavebeenprepared for:PersonneSpecialist;Accountants;ProgramSpecialist,etc.





FSN-11

This is themiddle of three levels of professional or specialist positions; however, it is the highest level usuallyattainable in a professional, technical, program, or administrativemanagement area, even in a large overseasestablishment. Under thedirection of an Americanofficial, butwith wide latitude for planning, organizing, andexecutingassignedresponsibilities,supervisestheaccomplishmentoforpersonallyperformsthemostdifficultandcomplex work involved in a professional, technical, or program area, including AID, USIS, FCS, AID, and otheassociatedagencyprogramareas.Incumbentsofsuchpositionsmustunderstandandapplyahighlytechnicalbodyof knowledge usually obtained through collegiate study, aswell as applicable laws and agency regulations andinstructions.Thislevelalsoincludessupervisorypositionsintheadministrativemanagementareawithequivalentrequirements.GuidancereceivedfromtheAmericansupervisoryofficialisalmostwhollyrelatedtopolicy,programobjectives,andpriorities.Withinsuchguidelines,incumbentsofpositionsatthislevelplanandundertakeimportanprojects and carry them to completion without significant supervision. Demands are heavy on initiativeresourcefulness,andsoundjudgment.Typically,incumbentsofpositionsatthislevelhaveimportantcontactswithseniorbusiness,government,andcommunityofficials.AcollegiateeducationwiththeequivalentofanA.B.orB.S.degree and from five to seven years of progressively responsible experience in the professional, technical, oadministrative management area are required Level 4 English ability (fluent) is usually required. Classificationstandardsdepicting theFSN-11levelhasbeenpreparedfor:Acquisition&AssistanceSpecialist;FinancialAnalyst

GeneralServicesSpecialist;ProgramSpecialist,etc.FSN-12ThisisthehighestofthreelevelsofprofessionalorspecialistpositionsandthehighestgradeintheInteragencyForeignServiceNationalPositionClassificationPlan.RelativelyfewoverseasestablishmentswillwarrantanFSN-12position; theestablishment ofmore than oneFSN-12 position within thesame broad professional, technical, oprogramarea,e.g.,political, economic,cultural, information,etc.,is seldomwarranted.Positionsatthislevelarethose of highly qualified and recognized experts. Under thedirection of an Americanofficial, they supervise opersonallyperformdifficultandcomplexworkinvolvingthefullscopeofaprofessional,technicalorprogramarea,includingAID,USIS,FCS,FASandotherassociatedagencyprogramareas,inoneofthemostimportantcountry

programs of its kind in the world. Incumbents of such positions apply a highly technical body of knowledge oapplicable laws and agency regulations and instructions. These positions often call for originality of ideas andcreativethinkingindealingwithproblemsormattersforwhichthereislittleprecedent,andusuallyrequirethattheemployeebeabletointer-relatethepertinentsubjectmatterwithabroaderspectrum,aswouldbethecaseinconsideringtheimpactofimportantpoliticaldevelopmentsondomesticandinternationaleconomicdevelopmentsWheretheemphasisisonreportingcoveringabroadspectrumofcomplexsubjectmatterandrequiringtheexerciseof independent judgment in projecting future developments or trends. Substantial reliance is placed upon theemployee’s professional acumen and judgment, and his/her advice is sought on important and at times on

extremely sensitivematters; in functionalprograms that involvecomprehensiveprogramplanning, theemployeeparticipatesactivelyintheplanningprocess.Positionsatthislevelarelargelyindependentoftechnicalsupervisionguidance from American supervisors is primarily with regard to policy, priorities, results to be achieved, basicapproachestobefollowed,andinthecaseofpositionsinvolvingreporting,thenatureandbasiccontentofreports

Employeesatthisleveldevelopandmaintainanextensiverangeof importantcontactswithseniorlevelbusinessandgovernmentofficialsandwithcommunityleadersforthepurposeofobtainingorverifyinginformationwhichinototherwiseavailable.IncumbentsofthesepositionsnormallypossesstheequivalentofanA.B.orB.S.collegiatedegreeinafieldofstudycloselyrelatedtotheirassignedresponsibilities;inmanyinstances,postgraduateeducationareneeded.Aminimumofsixtoeightyearsofprogressivelyresponsibleexperienceintheareaoftheirassignmenisneeded.Level4Englishability(fluent)isusuallyrequired.SupervisionoverothersisnotnormallyasignificantfactorinjustifyingtheclassificationofapositionattheFSN-12level.ClassificationStandardsdepictingtheFSN-12





levelhavebeenpreparedfor:SeniorAcquisitionandAssistanceSpecialist;ChiefAccountant;DevelopmentProject

Specialist;InformationManagementSpecialist;ProjectManagementSpecialistetc.





ATTACHMENTJ.3 BRANDINGIMPLEMENTATIONPLANANDMARKINGPLANFORMATGENERALINSTRUCTIONS

TheContractorwillprepareaBrandingImplementationPlandescribinghowitwillimplementtheBrandingStrategy.TheBrandingImplementationPlanshalldescribehowtheprogramwillbepromotedtobeneficiariesandhostcountrycitizens.WithreferencetoADSSection320.3.2.2theContractorshallprepareaBrandingImplementationPlancontaininginformationsubstantiallysimilartothesampleprovidedbelow:

THISPORTIONISCREATEDBYTHECONTRACTOR

BrandingImplementationPlanforthe__________ProjectFromRequestingOffice(_______)

1.0 Howtoincorporatethemessage

__________ will use full branding and the USAID tagline “From the American People” on materials andcommunications. Co-branding and no branding will only be considered on a case-by-case basis as consideredappropriatebytheContractingOfficer’sRepresentative(COR)andContractingOfficer(CO).1.1MessagesInallmaterialsandeventstheprojectwillbebrandedasfromUSAIDandpreparedby _________________________aspartofthe__________project.Assuch,allmaterialswillacknowledgethatthey

were produced with support “from theAmerican people.” In caseswhere a local languagepredominates aboveEnglish,theappropriatetranslationintothelocallanguagewillbeusedinbrandingtheprogram.AdditionalideastoincreaseawarenessthattheAmericanpeoplesupportthisprogramare:allofthetrainerswillbetrainedtoincludeineachpresentationortrainingsessionastatementatthebeginningoftheirmeetingortrainingsessionthatthetechnicalassistancethattheyprovideandtheotherprogramservicesaremadepossibleasaresulof“theassistancefrom theAmericanpeople.”The_________projectwillfollowspecificproceduresfor includingthe Branding Implementation Plan requirements as stated in the mandatory internal reference Branding and

MarkinginUSAIDDirectContractingintheAutomatedDirectivesSystem,Chapter320.2.0Howtopublicizetheprogram,projectoractivity

Thissectiondiscusseshowtopublicizetheprogramandalsoincludesadescriptionofthecommunicationstoolstobeused.Suchtoolsmayincludethefollowing:





2.1Tools

Thefollowingcommunicationtoolswillbeused:CHANGEASNEEDED

Pressreleases N/A

PressConferences N/A

MediaInterviews N/A

Sitevisits YES

Successstories YES

Beneficiarytestimonials YES

Professionalphotography YES

PublicServiceAnnouncements(PSAs) N/A

Videos N/A

Webcasts,e-invitations,blaste-mails,orotherinternetactivities YES

3.0KeymilestonesoropportunitiesThefollowingkeymilestonesoropportunitiesareanticipatedtogenerateawarenessthattheprogramisfromtheAmericanpeople.Thesemilestonesmaybelinkedtospecificpointsintime,suchasatthebeginningorendofaprogram,ortoanopportunitytoshowcasereportsorothermaterials.Theseinclude,butarenotlimitedto:

o Launchingtheprogram,

o Announcingresearchfindings,

o Publishingreportsorstudies,

o Spotlightingtrends,

o Highlightingsuccessstories,

o Featuringbeneficiariesasspokespeople,

o Showcasingbefore-and-afterphotographs,

o Securingendorsementsfromministryorlocalorganizations,

o Promotingfinalorinterimreports,and

o Communicatingprogramimpact/overallresults.

4.0Audiences

SubjecttoapprovalbyUSAID,the_________projecthasthefollowingtargetaudienceswithwhomitwillpromoteandpublicizeUSAIDsponsorship:4.1Primaryaudiences:

Theprimaryaudience forallmaterialsanddocumentsproducedunderthiscontract isUSAIDstaffinWashingtonandinthefield.4.1.2Secondaryaudience:The secondary audience for materials and documents produced by the ________ project includes USAIDStakeholders and non-governmental organizations, contractors, and researchers working on issues of gendeequalityineducation.





5.0Acknowledgements:

5.1AcknowledgingUSAIDandthefundingmechanism:The following acknowledgment will be included on external USAID _________ project publications and internapublications,suchasquarterlyreports,asappropriate:This document was produced for review by the United States Agency for International Development. It waspreparedby_____________forthe___________Project,contractnumber_____________________.5.2Acknowledginghost-countrygovernmentsAll______________documentswill followUSAIDBrandingGuidelines.Ifduringthecourseof thisprogramothemajorsponsorsareinvolved,wewilladvisetheCORoftheirinvolvementandrequestpermissiontoincludethemasnecessary.5.3AcknowledgingOTHERHOST-COUNTRYPARTNERSCo-brandingwith civil societygroupswill occurwhentheseorganizationshavecontributed funds to theactivity

Co-brandingwithin-countrypartnersmayalsobedesirablewhentryingtopromotelocalownershipandcapacitybuilding. However, when products are fully fundedbyUSAID, COapproval is required foranyexceptions to fulbrandingrequirements.5.4Co-brandingwithotherinternationalorganizationsIn such cases, theguidelines for co-brandingwillbe followed,assuming the fundingcontributed ismore than atokenamount.

GENERALINSTRUCTIONS

TheContractorshallprepareaMarkingPlanthatwillenumerateallofthepubliccommunications,commoditiesandprogrammaterialsthatvisiblybearorwillbemarkedwiththeUSAIDidentity.ContractdeliverablestobemarkedwiththeUSAIDIdentitymustfollowdesignguidanceforcolor,type,andlayoutinthe USAIDGraphicsStandardManual.Withreference to ADSSections320.3.2.3 and320.3.2.4 theContractor shall prepareaMarking Plancontaininginformationsubstantiallysimilartothesampleprovidedbelow:

THISPORTIONISCREATEDBYTHECONTRACTOR

MarkingPlanforthe______________Project(______________)FromRequestingOffice(______)

WithreferencetoSection320.3.2.3ofADS320,belowistherequiredMarkingPlan:1.0Marking1.1Markingplanformaterialstobeproduced





Table1outlinesthetypesofmaterials thatmaybeproducedundertheUSAID_________project.Anymaterials

thatarenotanticipatedbelow,butareproducedundertheinitiative,willalsobesubjecttobrandingguidelinesandCOapproval,asappropriate.Pleasenotethatmarkingisnotrequiredonitemsusedaspartoftheadministrationothecontract,suchasstationeryproducts,equipment,andoffices.Thegoalistomarkprogramsandprojects,andnotimplementingpartners.Thus,letterhead,nametags,businesscards,officespace,equipment,andsuppliesarenotsubjecttobranding.Every contract deliverable that ismarkedwith theUSAID identity for the________________ project will followdesign guidance for color, type, and layout in the Graphic StandardsManual as related to equipment, reportsstudies,events,andpubliccommunication(includingprintedproducts,audio,visual,andelectronicmaterials).TheUSAIDlogowillbeusedforprogrammaticcorrespondence. _______letterheadwillbeusedforadministrativemattersandwillnothavetheUSAIDlogo.BusinesscardswillnotshowtheUSAIDlogo.Allstudies,reports,publications,Websites,andallinformationalandpromotionalproductsnotauthored,reviewedoreditedbyUSAIDwillcontainaprovisionsubstantiallyasfollows:

“Thisstudy/report/_______Website ismadepossibleby thesupportoftheAmericanPeople throughtheUnited StatesAgency for International Development (USAID.)Thecontents of this study/report/_______Websiteare thesole responsibility of ________________ (name of organization)anddo notnecessarily

reflecttheviewsofUSAIDortheUnitedStatesGovernment.”

(ThisportionwillbecompletedbytheContractor)

MarkingRequirementsforthe______________Project(_______________)FromRequestingOffice(_______)

WithreferencetoADSSection320.3.2.2,belowistherequiredMarkingPlan:

TABLE1.MarkingPlanformaterialstobeproduced–changeasneeded

Category TypeofMarking Remarks

Administrative Stationeryproducts(administrativeBusiness)

USAID standard graphicidentitywillnotbeused.

Pertainstoletterhead,envelops,andmailing labels Stationery products(programrelated)

Stationeryproducts(programrelated)

USAIDstandardgraphicidentitywillbeused

Pertains to letters that accompanyprogrammaterials

Businesscards USAID standard graphicidentitywillnot be used onbusiness cards. TheContractor should use its ownbusiness cards but include the line"_______ project" on the businesscard.

Officesigns USAID standard graphicidentitywill

notbeusedtomarkprojectoffices.

Projectdeliverables Follows USAID Graphics StandardManual guidelines for full branding(Ifapplicable)





Website

Technical

Technicalreportsandstudies TheUSAIDidentitywillbeprintedonthe cover of documents; designfollows USAID Graphics StandardManual guidelines for full brandingunless co-branding is acceptable oran exception is granted for nobranding.

Briefingpapers,memoranda,andpolicyrecommendations

TheUSAIDidentitywillbeprintedonthecoverofdocuments;designfollowsUSAIDGraphicsStandardManualguidelinesforfullbrandingguidelinesunlessco-brandingisacceptableoranexceptionisprovidedfornobranding.

Governmentpolicies,strategies,plans,andguidelines(regional,

national,andsubnationallevels)orothermaterialspositionedasbeingfromthehostcountrygovernment

FollowsUSAIDGraphicsStandardManualguidelinesforfullbranding

(ifapplicable)

Organizations'policies,strategies,plans,andguidelines(e.g.,anNGO’sproceduresmanualforMalarialogistics,aworkplaceanti-discriminationpolicy)orothermaterialspositionedasbeingfromthehost-countrypartner

FollowsUSAIDGraphicsStandardManualguidelinesforfullbranding(ifapplicable)

Trainingmaterialsandmanuals

TheUSAIDidentitywillbeprintedon

the cover of documents; designfollows guidelines for full brandingunless co-branding is acceptable oran exception is granted for nobranding.

CDs-ROM TheUSAIDidentitywillbeprintedonthe CD label, splash screen/menu,

and packaging; design followsguidelines for full branding unlesscobranding is acceptable or anexceptionisgrantedfornobranding.

PowerPointpresentations The USAID identity is required ontitle breaker slides; design followsguidelines for the full brandingunless co-branding is acceptable oran exception is granted for nobranding.

Conferencepostersandpresentations

TheUSAIDidentitywillbeprintedonthe poster or presentation; design





follows guidelines for professionalmeetings or full branding unlesscobranding acceptable or anexceptionisgrantedfornobranding

Videos Notapplicable

Programmaterials Notapplicable

Technicalwebportal Followsguidelinesforco-branding;theUSAIDidentitywillbeincludedonthehomepageandsub-pagesasappropriate

Individualdocumentsincludedontheportalwillbebrandedasappropriate

Promotional

Eventsigns,banners,andexhibitionboothsmaterials

TheUSAIDidentitywillbeprintedonthematerials;designfollowsguidelinesforfullbrandingunlessco-brandingisacceptableoranexceptionisgrantedfornobranding.

Projectpromotionalmaterials(e.g.,successstories,beneficiary

announcementofresearch,testimonials,findings,orprojectresults)

TheUSAIDidentityprintedonthematerials;designfollowsguidelines

forfullbranding.

Materialsforpolicylaunch Notapplicable

Commodities Notapplicable





ATTACHMENTJ.4-USAIDFORM1420-17CONTRACTORBIOGRAPHICALDATASHEET

Theformcanbedownloadedfromthefollowingwebsite:AID1420-17(ContractorEmployeeBiographicalDataSheet)





OMB Control No. 0412-0520; Expiration Date: 02/28/2014

CONTRACTOR EMPLOYEE BIOGRAPHICAL DATA SHEET1. Name (Last, First, Middle) 2. Contractor’s Name

3. Employee’s Address (include ZIP code) 4. Contract Number 5. Position Under Contract

6. Proposed Salary 7. Duration of Assignment

8. Telephone Number (include area code) 9. Place of Birth 10. Citizenship (If non-U.S. citizen, give visa status)

11. Names, Ages, and Relationship of Dependents to Accompany Individual to Country of Assignment

12. EDUCATION (include all college or university degrees) 13. LANGUAGE PROFICIENCY (see Instruction on Pag

NAME AND LOCATION OF INSTITUTION MAJOR DEGREE DATE LANGUAGEProficiencySpeaking

ProficRead

2/S 2/R

2/S 2/R

2/S 2/R

14. EMPLOYMENT HISTORY

• Give last three (3) years. List salaries separate for each year. Continue on separate sheet of paper if requirelist all employment related to duties of proposed assignment.

• Salary definition – basic periodic payment for services rendered. Exclude bonuses, profit-sharing arrangements, commissions, consultanfees, extra or overtime work payments, overseas differential or quarters, cost of living or dependent education allowances.

POSITION TITLEEMPLOYER’S NAME AND ADDRESS

POINT OF CONTACT &TELEPHONE #

Dates of Employment (M/D/Y) Annual Sala

From To Dollars

15. SPECIFIC CONSULTANT SERVICES (give last three (3) years)

SERVICES PERFORMEDEMPLOYER’S NAME AND ADDRESS

POINT OF CONTACT &TELEPHONE #

Dates of Employment (M/D/Y) Days atRate

Daily RIn DolFrom To

16. CERTIFICATION: To the best of my knowledge, the above facts as stated are true and correct.

Signature of Employee Date

17. CONTRACTOR'S CERTIFICATION (To be signed by responsible representative of Contractor)

Contractor certifies in submitting this form that it has taken reasonable steps (in accordance with sound business practices) to verify theinformation contained in this form. Contractor understands that USAID may rely on the accuracy of such information in negotiating andreimbursing personnel under this contract. The making of certifications that are false, fictitious, or fraudulent, or that are based on

inadequately verified information, may result in appropriate remedial action by USAID, taking into consideration all of the pertinent factscircumstances, ranging from refund claims to criminal prosecution.

Signature of Contractor’s Representative Date





INSTRUCTION

Indicate your language proficiency in block 13 using the following numeric Interagency Language Roundtable levels (Foreign

Service Institute Levels). Also, the following provides brief descriptions of proficiency levels 2, 3, 4, and 5. “S” indicates

speaking ability and “R” indicates reading ability. For more in-depth description of the levels refer to USAID Handbook 28or superseding policy directive.

• Limited working proficiency

S Able to satisfy routine special demands and limited work requirements.

R Sufficient comprehension to read simple, authentic written material in a form equivalent to usual printing or typescript on familiar

subjects within familiar contexts.

• General professional proficiency

S Able to speak the language with sufficient structural accuracy and vocabulary to participate effectively in most formal and informalconversations on practical, social, and professional topics.

R Able to read within a normal range of speed and with almost complete comprehension of a variety of authentic prose material on

unfamiliar subjects.

• Advanced professional proficiency

S Able to use the language fluently and accurately on all levels normally pertinent to professional needs.

R Able to read fluently and accurately all styles and forms of the language pertinent to professional needs.

• Functional native proficiency

S Speaking proficiency is functionally equivalent to that of a highly articulate well-educated native speaker and reflects the culturalstandards of a country where the language is natively spoken.

R Reading proficiency is functionally equivalent to that of the well-educated native reader.

PAPERWORK REDUCTION ACT INFORMATION

The information requested by this form is necessary for prudent management and administration of public funds under USAID contracts.The information helps USAID estimate overseas logistic support and allowances, the educational information provides an indication of qualifications, the salary information is used as a means of cost monitoring and to help determine reasonableness of proposed salary.

PAPERWORK REDUCTION ACT NOTICE

Public reporting burden for this collection of information is estimated to average thirty minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing thecollection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including

suggestions for reducing this burden, to:

United States Agency for International Development

Office of Acquisition and AssistancePolicy Division (M/OAA/P)Washington, DC

20523-7100;

and

Office of Management and Budget

Paperwork Reduction Project (0412-0520)Washington, DC 20503





ATTACHMENTJ.5SFLLL-DISCLOSUREOFLOBBYINGACTIVITIESTheformcanbedownloadedfromthefollowingwebsite:http://forms.sc.egov.usda.gov/efcommon/eFileServices/eFormsAdmin/SF-LLL_9707V01.pdf





ApprovedbyOMB0348-0046

DisclosureofLobbyingActivitiesCompletethisformtodiscloselobbyingactivitiespursuantto31U.S.C.1352

(Seereverseforpublicburdendisclosure)

1. TypeofFederalAction:

a.contract____b.grantc.cooperativeagreementd.loane.loanguaranteef.loaninsurance

2. StatusofFederalAction:

a.bid/offer/application_____b.initialawardc.post-award

3. ReportType:

a.initialfiling_____b.materialchangeFormaterialchangeonly:Year_______quarter_______Dateoflastreport___________

4. NameandAddressofReportingEntity:

____Prime_____SubawardTier______,ifKnown:

CongressionalDistrict ,ifknown:

5. IfReportingEntityinNo.4isSubawardee,

EnterNameandAddressofPrime:CongressionalDistrict ,ifknown:

6. FederalDepartment/Agency:

7. FederalProgramName/Description:CFDANumber,ifapplicable:____________

8. FederalActionNumber,ifknown:

9. AwardAmount,ifknown:$

10.a.NameandAddressofLobbyingRegistrant (ifindividual,lastname,firstname,MI):

b.IndividualsPerformingServices(includingaddressifdifferentfromNo.10a)

(lastname,firstname,MI):

11. Information requested through this form isauthorized by title 31 U.S.C. Section 1352. Thisdisclosure of lobbying activities is a materialrepresentation of fact upon which reliance wasplacedbythetierabovewhenthistransactionwasmade or entered into. This disclosure is requiredpursuantto31U.S.C.1352.ThisinformationwillbereportedtotheCongresssemi-annuallyandwillbe

available for public inspection. Any person whofailsto file therequireddisclosureshallbe subjecttoacivilpenaltyofnotlessthan$10,000andnotmorethan$100,000foreachsuchfailure.

Signature:__________________________________PrintName:_____Title:_____TelephoneNo.:____________Date:_______

FederalUseOnly

AuthorizedforLocalReproductionStandardForm-LLL(Rev.7-97)





DISCLOSUREOFLOBBYINGACTIVITIES ApprovedbyOMB0348-0046

CONTINUATIONSHEET

ReportingEntity_________________________________________________________Page________of_______

AuthorizedforLocalReproduction StandardForm-LLL-A





INSTRUCTIONSFORCOMPLETIONOFSF-LLL,DISCLOSUREOFLOBBYINGACTIVITIESThis disclosure form shall be completed by the reporting entity, whether sub-awardee or prime Federal recipient, at theinitiationorreceiptofacoveredFederalaction,oramaterialchangetoapreviousfiling,pursuanttotitle31U.S.C.section1352.Thefilingofaformisrequiredforeachpaymentoragreementtomakepaymenttoanylobbyingentityforinfluencingoattemptingtoinfluenceanofficeroremployeeofanyagency,aMemberofCongress,anofficeroremployeeofCongress,oranemployeeofaMemberofCongressinconnectionwitha coveredFederalaction. Completeallitemsthatapplyforboththeinitial filingandmaterial change report. Refer to the implementingguidance published by theOfficeofManagement andBudgetforadditionalinformation.1. Identify thetypeofcovered Federalactionforwhichlobbyingactivityisand/orhas been securedtoinfluence the

outcomeofacoveredFederalaction.2. IdentifythestatusofthecoveredFederalaction.3. Identifytheappropriateclassificationofthis report. Ifthisisa followupreport causedbyamaterialchangetothe

informationpreviouslyreported,entertheyearandquarterinwhichthechangeoccurred.EnterthedateofthelastpreviouslysubmittedreportbythisreportingentityforthiscoveredFederalaction.

4. Enterthefullname,address,city,Stateandzipcodeofthereportingentity.IncludeCongressionalDistrict,ifknown

Checktheappropriateclassificationofthereportingentitythatdesignatesifitis,orexpectstobe,aprimeorsubawardrecipient.Identifythetierofthesubawardee,e.g.,thefirstsubawardeeoftheprimeisthe1sttier.Subawardsinclude

butarenotlimitedtosubcontracts,subgrantsandcontractawardsundergrants.5. Iftheorganizationfilingthereportinitem4checks“Subawardee,”thenenterthefullname,address,city,Stateandzip

codeoftheprimeFederalrecipient.IncludeCongressionalDistrict,ifknown.6. Enterthenameofthefederalagencymakingtheawardorloancommitment.Includeatleastoneorganizationalleve

belowagencyname,ifknown.Forexample,DepartmentofTransportation,UnitedStatesCoastGuard.7. EntertheFederalprogramnameordescriptionforthecoveredFederalaction(item1).Ifknown,enterthefullCatalog

ofFederalDomesticAssistance(CFDA)numberforgrants,cooperativeagreements,loans,andloancommitments.8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g.

RequestforProposal(RFP)number;InvitationsforBid(IFB)number;grantannouncementnumber;thecontract,grantorloanawardnumber;theapplication/proposalcontrolnumberassignedbytheFederalagency).Includedprefixes,e.g.,“RFP-DE-90-001”

9. ForacoveredFederalactionwheretherehasbeenanawardorloancommitmentbytheFederalagency,enterthe

Federalamountoftheaward/loancommitmentfortheprimeentityidentifiedinitem4or5.10. (a)Enterthefullname,address,city,StateandzipcodeofthelobbyingregistrantundertheLobbyingDisclosureActo

1995engagedbythereportingentityidentifiedinitem4toinfluencethecoveredFederalaction.

(b)Enterthefullnamesoftheindividual(s)performingservices,andincludefulladdressifdifferentfrom10(a).EnterLastName,FirstName,andMiddleInitial(MI).

11. Thecertifyingofficialshallsignanddatetheform,printhis/hername,title,andtelephonenumber.AccordingtothePaperworkReductionAct,asamended,nopersonsarerequiredtorespondtoacollectionofinformationunlessitdisplaysavalidOMBcontrolNumber.ThevalidOMBcontrolnumberforthisinformationcollectionisOMBNo.03480046.Publicreportingburdenforthiscollectionofinformationisestimatedtoaverage10minutesperresponse,includingtimeforreviewing instructions, searchingexisting data sources,gatheringandmaintaining thedata needed,andcompletingandreviewingthecollectionofinformation.Sendcommentsregardingtheburdenestimateoranyotheraspectofthiscollectionoinformation,includingsuggestions forreducingthisburden,to theOfficeofManagementandBudget,PaperworkReductionProject(0348-0046),Washington,DC20503





ATTACHMENTJ.6-PASTPERFORMANCEQUESTIONNAIREREQUESTFORPROPOSALSNo.:SOL-615-13-000012Pleasefilloutthefollowingquestionnaireasclearlyandasobjectivelyaspossible.Theinformationyouprovidewillbeusedforsourceselectionpurposes.PleasesendthefilledoutquestionnairedirectlytotheUnitedStatesAgencyforInternationalDevelopment(USAID),EastAfricaRegionalMissioninNairobi,[email protected] [email protected];nolaterthanJune21,2013,05:00PM,LocalTime(Nairobi,Kenya).SECTIONA:(TobefilledbytheOfferor)Offeror'sName:________________________________________________________________________WastheOfferorthePrimeorSubcontractorontheproject:____________________________________

ProjectName:_________________________________________________________________________ProjectScope/Description:_______________________________________________________________PeriodofPerformance:DollarValueofContract:_____________________________________________

NameofContactPerson:Phone:_________________________________________________________DateContacted:Employer:_______________________________________________________________Contact’sRoleorKnowledgeoftheProject:_________________________________________________

SECTIONB:(TobefilledbythecontactpersonnamedinsectionAabove)

1.PleasecommentonyoursatisfactionwiththeQualityofWork:__________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________





2.PleasecommentontheTimelinessofContractPerformance:____________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________3.PleasecommentonthequalityofyourRelationswiththeContractorduringcontractperformance:____________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________4.PleasecommentontheContractor’sAbilitytoControlcosts:__________________________________________________________________________________________

_______________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________5.PleaseprovidecommentsonContractor’sKeyPersonnel:______________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________

Othercomments:______________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________

SignatureoftheReferee:__________________________________________________________________________





ATTACHMENTJ.7-IDENTIFICATIONOFPRINCIPALGEOGRAPHICCODENUMBERS

The USAID Geographic Code Book sets forth the official description of all geographic codes used by USAID inauthorizing or implementing documents, to designate authorized source countries or areas. The following aresummariesoftheprincipalcodes:Code 935--Any area or country including the cooperating country, but excluding the foreign policy restrictedcountries.Code937--AnyareaorcountryincludingtheUnitedStates,therecipientcountryanddevelopingcountriesotherthanadvanceddevelopingcountries,excludinganycountrythatisaprohibitedsource.Code941--TheUnitedStatesandanyindependentcountry(excludingforeignpolicyrestrictedcountries),exceptthecooperating country itself and the following: Albania, Andorra, Angola, Armenia, Austria, Australia, AzerbaijanBahamas, Bahrain,Belgium, Bosnia andHerzegovina, Bulgaria, Belarus,Canada, Croatia, Cyprus,Czech RepublicDenmark,Estonia,Finland,France,Gabon,Georgia,Germany,Greece,HongKong,Hungary,Iceland,Ireland,Italy,Japan,Kazakhstan,Kuwait,Kyrgyzstan,Latvia,Liechtenstein,Lithuania,Luxembourg,Macedonia*,Malta,Moldova,

Monaco,Mongolia,Montenegro*,Netherlands, NewZealand,Norway,Poland,Portugal,Qatar,Romania,RussiaSanMarino,SaudiArabia,Serbia*,Singapore,SlovakRepublic,Slovenia,SouthAfrica,Spain,Sweden,Switzerland,Taiwan*,Tajikistan,Turkmenistan,Ukraine,UnitedArabEmirates,UnitedKingdom,Uzbekistan,andVaticanCity.

-----------------------------------------------------------------

*Hasthestatusofa"GeopoliticalEntity",ratherthananindependentcountry.





ATTACHMENTJ.8-ABBREVIATIONSANDACRONYMSUSEDINTHISRFP

ABEO Agriculture,BusinessandEnvironmentOffice

ADS AutomatedDirectivesSystem

AHADI AgileandHarmonizedAssistanceforDevolvedInstitutions

AIDAR USAIDAcquisitionRegulationAusAID AustralianAgencyforInternationalDevelopment

CPFF Cost-Plus-Fixed-Fee

CPST CentreforParliamentaryStudiesandTraining

CBO Community-BasedOrganization

CBNRM Community-BasedNaturalResourceManagement

CLIN ContractLineItemNumber

CO ContractingOfficer

COP ChiefofParty

COR ContractingOfficer’sRepresentative

CRA CommissiononRevenueAllocationCSO CivilSocietyOrganization

DCOP DeputyChiefofParty

DFID UnitedKingdomDepartmentforInternationalDevelopment

DRG Democracy,RightsandGovernance(Office)

EDY EducationandYouth(Office)

EMACK EducationforMarginalizedChildrenofKenyaprogram

FAR FederalAcquisitionRegulation

FBO Faith-BasedOrganization

FDKP FiscalDecentralizationKnowledgeProgram

FEWSNET FamineEarlyWarningSystemsNetworkFTF FeedtheFuture

GCC GlobalClimateChange

GOK GovernmentofKenya

HPP HealthPolicyandPlanningprogram

IP ImplementingPartner

KCSSP KenyaCivilSocietyStrengtheningProgram

KSG KenyaSchoolofGovernment

LEDS Low-EmissionsDevelopmentStrategies

LMS Leadership,ManagementandSustainabilityprogram

M&E MonitoringandEvaluation

MERLA Monitoring,Evaluation,Reporting,LearningandAdapting

MP MemberofParliament

NCCRS NationalClimateChangeResponseStrategy

NGO Non-GovernmentalOrganization

NRM NaturalResourceManagement

OPH OfficeofPopulationandHealth





PFM PublicFinancialManagement

PLHIV PeopleLivingWithHIV/AIDS

PMP PerformanceMonitoringPlan

PRIMR KenyaPrimaryMathandReadingprogram

PSP ParliamentaryStrengtheningProgram

PTA ParentTeacherAssociations

REGAL ResilienceandEconomicGrowthintheAridLands

RFP RequestforProposal

SOW ScopeofWork

SUNY StateUniversityofNewYork

TA TransitionAuthority

UN UnitedNations

UNDP UnitedNationsDevelopmentProgram

UNOPS UnitedNationsOfficeofProjectServices

US UnitedStates

USAID UnitedStatesAgencyforInternationalDevelopment

USG UnitedStatesGovernment

YYC YesYouthCanprogram





ATTACHMENTJ.9–REPORTINGTEMPLATE ElectronicversionisuploadedasaseparateMicrosoftOfficeWordfileathttp://www.fedbizopps.gov/

kenya standardizedreporting template.d





ATTACHMENTJ.10–InitialEnvironmentalExamination(IEE)

ElectronicversionisuploadedasaseparatePDFfileathttp://www.fedbizopps.gov/

Kenya DG IEE 2012 -2017.pdf





ATTACHMENTJ.11–AssessmentsonDevolutioninKenya

Electronicversionsareuploadedasseparatefilesathttp://www.fedbizopps.gov/.Theseassessmentscanalsobe

foundpubliclyontheDevelopmentExperienceClearinghouse(DEC).

DFD-I-00-05-00221-00 Kenya Devolution

Kenya - Final USAIDDevolution Report.do




ATTACHMENTJ.12–ListofGovernmentProperty

ElectronicversionisuploadedasaseparateExcelfileathttp://www.fedbizopps.gov/

Govt PropertyInventory.xls

Documents

USAID Counties $50M