UPIS LC Presentation

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1. Go to your assigned groups.

Grade 3 and Grade 10

Grade 4 and Grade 9

Grade 5 and Grade 8Grade 6 and Grade 7

2. Take down notes on important points madein the topics.

3. After the talk, consolidate all the data youhave gathered with your groupmates.


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4. Write down the minutes of the talkfollowing the guidelines that will be given

later.5. You will be given 30 minutes to write

down your minutes.

6. There will be a presentation of theminutes.


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Prepared by: Chynah Marie Monzon


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PREPARE

THENOTICE

ORMEMO.


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The notice should have thetime, date andvenue.


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Attach to the notice a list of thepersons required to attend

the meeting.


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A notice should

be posted in

conspicuous

places or be

passed around to

concerned

people.


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Prepare thevenue. It should

be well-ventilatedand big enoughfor the number of

personsattending.


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Make sure that persons whohave parts in the meeting are

informed of their roles.


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Start the meeting by having a

short prayer or by simply

calling the attention of the

attendees that the meeting is

about to start.


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Post and readthe agenda. It

may be assimple as on amanila paper ormay be as hi-

tech as aPowerpointpresentation.


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Have a reading of the minutes of the

previous meeting if there is any.


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Make sure that the

someone moves for theapproval of minutes. It

should be seconded by the

body.


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Move on to thebusiness of the

day A.K.A. youragenda. Take

each agendum

one by one.


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If there is a motion presented (e.g. theproposal to have a room just for the

organization), have a discussion first, then avotation. Make sure that everyone

participates.


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After all the agendahave been

discussed, you cannow adjourn the

meeting. But beforethat, set the dateand time for the

next meeting.


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Ask the secretary to have the minutes of

the meeting ready a week after the

meeting.

Have soft and hard copy of the minutes

unless someone contests, disagrees withor forgets what the meeting has been

about.


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Choose whattool you

will use for recording

the most important

parts of the meeting.

Make sure that if your

chosen tool back fires,you haveback up.


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Pass along an attendance sheet,

preferably with the names of the

attendees. Let them sign it.


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Make sure that youknowwhos who in

the meeting. Getthe names of thoseattending themeeting right.


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Take note of theexact time the

meeting starts.

Dont take note ofevery detail

discussed or

motion made

during themeeting. Get only

the major points.


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Write down the motions, who madethem, the number of votes, if any.

Take note of any topics that will bediscussed on the future meetings.

Write down thetime the meeting ended.


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Type up the

minutes as soon as

possible. You dontwant to forget somepoints you havent

written down.


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Include the name of theorganization, the committee, the

type of meeting (weekly, monthly,annual, etc.) and purpose of

meeting.


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Include your name

in the minutes.

Proofread the

minutes before

submitting it to yoursuperior.


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Documents

UPIS LC Presentation