UPIS LC Presentation

  • View
    218

  • Download
    0

Embed Size (px)

Text of UPIS LC Presentation

  • 7/31/2019 UPIS LC Presentation

    1/32

    1. Go to your assigned groups.

    Grade 3 and Grade 10

    Grade 4 and Grade 9

    Grade 5 and Grade 8Grade 6 and Grade 7

    2. Take down notes on important points madein the topics.

    3. After the talk, consolidate all the data youhave gathered with your groupmates.

  • 7/31/2019 UPIS LC Presentation

    2/32

    4. Write down the minutes of the talkfollowing the guidelines that will be given

    later.5. You will be given 30 minutes to write

    down your minutes.

    6. There will be a presentation of theminutes.

  • 7/31/2019 UPIS LC Presentation

    3/32

    Prepared by: Chynah Marie Monzon

  • 7/31/2019 UPIS LC Presentation

    4/32

  • 7/31/2019 UPIS LC Presentation

    5/32

    PREPARE

    THENOTICE

    ORMEMO.

  • 7/31/2019 UPIS LC Presentation

    6/32

    The notice should have thetime, date andvenue.

  • 7/31/2019 UPIS LC Presentation

    7/32

    Attach to the notice a list of thepersons required to attend

    the meeting.

  • 7/31/2019 UPIS LC Presentation

    8/32

  • 7/31/2019 UPIS LC Presentation

    9/32

  • 7/31/2019 UPIS LC Presentation

    10/32

  • 7/31/2019 UPIS LC Presentation

    11/32

  • 7/31/2019 UPIS LC Presentation

    12/32

    A notice should

    be posted in

    conspicuous

    places or be

    passed around to

    concerned

    people.

  • 7/31/2019 UPIS LC Presentation

    13/32

    Prepare thevenue. It should

    be well-ventilatedand big enoughfor the number of

    personsattending.

  • 7/31/2019 UPIS LC Presentation

    14/32

    Make sure that persons whohave parts in the meeting are

    informed of their roles.

  • 7/31/2019 UPIS LC Presentation

    15/32

    Start the meeting by having a

    short prayer or by simply

    calling the attention of the

    attendees that the meeting is

    about to start.

  • 7/31/2019 UPIS LC Presentation

    16/32

    Post and readthe agenda. It

    may be assimple as on amanila paper ormay be as hi-

    tech as aPowerpointpresentation.

  • 7/31/2019 UPIS LC Presentation

    17/32

    Have a reading of the minutes of the

    previous meeting if there is any.

  • 7/31/2019 UPIS LC Presentation

    18/32

    Make sure that the

    someone moves for theapproval of minutes. It

    should be seconded by the

    body.

  • 7/31/2019 UPIS LC Presentation

    19/32

    Move on to thebusiness of the

    day A.K.A. youragenda. Take

    each agendum

    one by one.

  • 7/31/2019 UPIS LC Presentation

    20/32

    If there is a motion presented (e.g. theproposal to have a room just for the

    organization), have a discussion first, then avotation. Make sure that everyone

    participates.

  • 7/31/2019 UPIS LC Presentation

    21/32

    After all the agendahave been

    discussed, you cannow adjourn the

    meeting. But beforethat, set the dateand time for the

    next meeting.

  • 7/31/2019 UPIS LC Presentation

    22/32

    Ask the secretary to have the minutes of

    the meeting ready a week after the

    meeting.

    Have soft and hard copy of the minutes

    unless someone contests, disagrees withor forgets what the meeting has been

    about.

  • 7/31/2019 UPIS LC Presentation

    23/32

  • 7/31/2019 UPIS LC Presentation

    24/32

    Choose whattool you

    will use for recording

    the most important

    parts of the meeting.

    Make sure that if your

    chosen tool back fires,you haveback up.

  • 7/31/2019 UPIS LC Presentation

    25/32

    Pass along an attendance sheet,

    preferably with the names of the

    attendees. Let them sign it.

  • 7/31/2019 UPIS LC Presentation

    26/32

    Make sure that youknowwhos who in

    the meeting. Getthe names of thoseattending themeeting right.

  • 7/31/2019 UPIS LC Presentation

    27/32

    Take note of theexact time the

    meeting starts.

    Dont take note ofevery detail

    discussed or

    motion made

    during themeeting. Get only

    the major points.

  • 7/31/2019 UPIS LC Presentation

    28/32

    Write down the motions, who madethem, the number of votes, if any.

    Take note of any topics that will bediscussed on the future meetings.

    Write down thetime the meeting ended.

  • 7/31/2019 UPIS LC Presentation

    29/32

    Type up the

    minutes as soon as

    possible. You dontwant to forget somepoints you havent

    written down.

  • 7/31/2019 UPIS LC Presentation

    30/32

    Include the name of theorganization, the committee, the

    type of meeting (weekly, monthly,annual, etc.) and purpose of

    meeting.

  • 7/31/2019 UPIS LC Presentation

    31/32

    Include your name

    in the minutes.

    Proofread the

    minutes before

    submitting it to yoursuperior.

  • 7/31/2019 UPIS LC Presentation

    32/32