University Office Space SurveyProcess:

Consultant Selection• Paulien & Associates

Denver, CO

Survey All University Offices• 3,144 Offices (MHMP, IBC, South Campus, RCC, RGA, RVA)• 67 Buildings• Surveyed 100+ Offices/Day on Average

Verification of Existing Space Data• Confirmed Occupant(s) Name, Title, Department/Division• Verified Space Configuration• Assessed Condition of Space (Floors, Walls, Ceilings)

University Office Space Survey

University Office Space SurveySample of Preliminary Findings:

• 48 people with multiple offices• 2 Faculty have 3 offices

• 35 Offices are assigned to Emeritus Faculty• Equivalent to ~5,700 ASF• Roughly 160 ASF per Emeritus Faculty

University Office Space SurveySample of Preliminary Findings:

• Largest Single Occupant Office 448 ASF

• Smallest Office 49 ASF

• Average Office Size 200 ASF

• Draft Report just received, being reviewed

University Office Space SurveyRice Administrative Space Guidelines

Staff Type low asf high asf

Provost 280 300

Vice Provost 225 250

Dean 250 275

Department Chair 175 200

Tenure-Track Faculty 150 165

Non Tenure-Track Faculty 100 120

Post Doc 70 95

Research Assistant 35 50

Graduate Assistant 35 50

Vice President 250 275

Assistant/Associate Vice President 150 175

Director/Manager 100 120

Professional/Technical 80 100

Staff Workstation 60 100

University Office Space SurveyRice Administrative Space Guidelines

Staff Type low asf high asf

Provost 280 300

Vice Provost 225 250

Dean 250 275

Department Chair 175 200

Tenure-Track Faculty 150 165

Non Tenure-Track Faculty 100 120

Post Doc 70 95

Research Assistant 35 50

Graduate Assistant 35 50

Vice President 250 275

Assistant/Associate Vice President 150 175

Director/Manager 100 120

Professional/Technical 80 100

Staff Workstation 60 100

University Office Space SurveyStrategies:

• Reduce the number of multiple offices• 48 people are occupying more than one office• Multiple offices account for over 18,200 assignable square feet• Make up to 24 “new” offices available

University Office Space SurveyStrategies:

• Evaluate offices assigned to Emeritus Faculty• On a space available basis, emeritus faculty may occupy shared

office space when they are actively engaged in ongoing teaching, research, publication, or service to the University.

• Assignment of a private office to an emeritus professor must be approved by the Provost as an exception to policy and should be based on a level of activity comparable to that of a full-time faculty member.

University Office Space SurveyStrategies:

• Incentivize departments/units to adopt efficient space utilization principles based on the Administrative Space Guidelines• 8.33% (47,147 ASF) of office space surveyed is vacant• Notre Dame provides funding incentives to cover renovation costs

for departments that adopt efficient space utilization principles such as open office environments and more efficient ASF/Person space factors.

Thank You!

University Office Space Survey