UNIVERSITI MALAYA - UM

UNIVERSITI MALAYA

USER MANUAL

Course & Module Enrolment

Foundation Programme

STUDENT VIA MAYA

Workstream : Course & Module Enrolment Date : 26th June 2020 Version : 1.0

PROJEK Integrated Student Information System [PrInTIS]

User Manual Course & Module Enrolment 2

DOCUMENT PURPOSE: The User Manual contains all essential information for the user to make full use of the course and module enrolment for University of Malaya. This manual includes a description of the system functions and capabilities, contingencies and alternate modes of operation, and step-by-step procedures for system access and use. User graphics are provided where possible on this manual.

For the purposes of this document, the course and module enrolment cover the following processes:

(a) Enrolment process for current semester/year (b) Modules registration for current semester/year (c) Confirm the enrolment cycle for current semester/year

INTENDED AUDIENCE:

(a) Student (b) Faculty Admin (c) Central Admin (d) Business User (e) Business Analyst (f) Technical Analyst



TABLE OF CONTENTS

DOCUMENT PURPOSE: ....................................................................................................... 2

INTENDED AUDIENCE: ........................................................................................................ 2

1 INTRODUCTION ............................................................................................................. 4

1.1 Index ........................................................................................................................................... 4

1.2 User Characteristic .................................................................................................................... 4

2 ROLES AND RESPONSIBILITY ..................................................................................... 5

3 PROCESS FLOW ........................................................................................................... 6

4 STUDENT VIA MAYA ..................................................................................................... 7

4.1 LOGIN PAGE AND NAVIGATE TO MAIN PAGE ...................................................................... 7 4.1.1 Login page ........................................................................................................................... 7 4.1.2 Navigate to main page ......................................................................................................... 8

4.2 FOUNDATION STUDENT ........................................................................................................... 9 4.2.1 Specialisation Program ........................................................................................................ 9

(a) Enrolment main page .................................................................................................... 9 (b) Enrolment Menu – Specialisation selection ............................................................... 9 (c) Enrolment Menu – Personal details ........................................................................... 11 (d) Enrolment Menu – Module registration ..................................................................... 22 (e) Enrolment menu – Registration confirmation .......................................................... 26

4.2.2 Non Specialisation Program .............................................................................................. 34 (a) Enrolment main page .................................................................................................. 34 (b) Enrolment Menu – Personal details ........................................................................... 34 (c) Enrolment Menu – Module registration ..................................................................... 45 (d) Enrolment Menu – Registration confirmation .......................................................... 48



1 INTRODUCTION

The aim of this user manual document is to provide a quick and simple reference guide to new users of the UMSItS and MAYA student record system. The document has been designed to support training sessions on UMSItS and MAYA for end users. It provides an overview of the system, its basic components and the path the student record takes through the system. This document also provides information on how to perform basic tasks and functions that may prove useful within your role. You need to be aware of your responsibilities regarding the Data Protection Act to ensure that applicant and student data is accurate, and confidentiality is maintained. Finally, the Team hope that by using this user manual you will find UMSItS and MAYA easier to use.

1.1 Index

Term Description UM University of Malaya AASC Academic & Administrative Services Centre Central Admin AASC Faculty Faculty’s user Student University of Malaya’s student System Admin Centre of Information Technology (PTM) MAYA University of Malaya Student Information System’s web based UMSItS University of Malaya Student Information System client based Program Program of study available within a scheme e.g. a Bachelor of Arts Route Define major and/or minor for each program e.g. Bachelor of Arts

(Geography) Level Type of program e.g. undergraduate, master, doctorate Academic Year Academic session for academic calendar Module Defines general information about each course and its activities Period Slot Types of time classifications used within a scheme e.g. terms, semesters Start Period Student’s starting semester for the program enroled

1.2 User Characteristic

User Responsibility / Activity Central Admin (a) System and data owner

(b) Monitor the implementation of the system (c) Manage and update the system (d) Manage and update the student record (e) Manage and update registration date (f) Manage the new student enrolment

Student (a) Select program specialisation (if any) (b) Enrol process for every semester/year (c) Update personal details (d) Register module for current semester/year (e) Fees calculation for current semester/year (f) Confirm the enrolment cycle for current semester/year (g) Fees invoicing and fees payment (h) View list of registered modules

System Admin Administer the system



2 ROLES AND RESPONSIBILITY

Student

• Enrol process for every semester/year

• Select program specialisation (if any)

• Update personal details • Register module for current

semester/year • Fees calculation for current

semester/year • Confirm the enrolment cycle for

current semester/year • Fees invoicing and fees payment • View list of registered modules

Central Admin

• New student enrolment process

• Setup registration date



3 PROCESS FLOW

Hello, I’m MAYA. I’ll guide you through the process

flow

• New student enrolment

• Setup registration date

Central Admin

1

2 • Enrolment process for current semester/year

• Module registration for current semester/year

• Complete the enrolment cycle for current semester/year

Student

STEP

STEP



4 STUDENT VIA MAYA

4.1 LOGIN PAGE AND NAVIGATE TO MAIN PAGE

4.1.1 Login page

Enter: • Your SiswaMail email

2

https://maya.um.edu.my

Click ‘Log in’.

1

3



4.1.2 Navigate to main page

1. Click ‘Enrolment’ tab. 2. Choose ‘Module (Subject)

Registration’ to view enrolment main page.

4



4.2 FOUNDATION STUDENT

4.2.1 Specialisation Program

(a) Enrolment main page

(b) Enrolment Menu – Specialisation selection

Click ‘Select Specialisation’ to view ‘Enrolment Menu’ page.

1

2

3

4

5

Click ‘View’ to select specialisation. 2a



Click ‘Requested Route’ field to select specialisation.

Click ‘Submit’ to proceed to ‘Submit Specialisation Selection Request’ page.

Tick the checkbox.

2b

2c

2d

Click ‘Finish’ to proceed to ‘Enrolment Menu’ page.

2e



(c) Enrolment Menu – Personal details

Click ‘Update’ to update ‘Personal details’ section.

3a

This section will display ‘Done’ after student completes

‘Specialisation selection’. 3



The information displayed is for viewing only.

Click ‘Next’ to move to the next section.

3b

3c



Update personal details.

3d

Click ‘Update Bank Account Details’ to update bank account details.

3e



Update the bank account details.

Click ‘Submit’ to update.

3e(1)

3e(2)

Click ‘Next’ to go back to ‘Personal Details’ page.

3e(3)




3f

Click ‘Edit’ to update permanent address.

3g



Update the permanent address.

3g(1)

Click ‘Next’ to submit the form.

3g(2)

Click ‘Finish’ to go back to ‘Addresses’ page.

3g(3)



Click ‘Edit’ to update current address.

3h

Update the current address.

3h(1)


3h(2)




3h(3)


3i



Click ‘Add’ to key in ‘Next of Kin Details’.

3j



Update the next of kin details.

3j(1)

Click ‘Save’ to submit the form.

3j(2)



Tick the checkbox.

3l

Click ‘Finish’ to go back to ‘Enrolment Menu’ page.

3m


3k



(d) Enrolment Menu – Module registration

4

Click ‘Register’ to proceed to ‘Module Registration’ page.

4a



Click ‘Confirm Selections’ to proceed to ‘Confirmed Modules’ page.

4b



Click ‘Next’ to proceed with module registration. This button allows user to edit

modules selected. Once clicked, user will be prompted to steps 4b.

4c



The status of module registration will be displayed.

4d

Click ‘Next’ to proceed with ‘Fees Calculation’.

4e

Click ‘Next’ to proceed to ‘Enrolment Menu’ page.

4f

This table will display itemised fees charged to the student.



(e) Enrolment menu – Registration confirmation

Click ‘Confirm’ to proceed to ‘Registration Confirmation’ page.

5a

5

Click ‘Submit’ to proceed to ‘Fees Invoicing’ page.

5c

Tick the checkbox.

5b



If click ‘Pay Now’ follow steps 5e(1) until 5e(9).

5e

If click ‘Pay Later’ follow steps 5d(1) until 5d(4).

5d

This table will display itemised fees charged to the student



Click ‘Finish’ to proceed to ‘Module (Subject) Registration’ page.

5d(1)

The status of enrolment will be activated.

5d(2)

1. The ‘View modules’ button will be displayed if the status of enrolment has been activated.

2. It will display the summary of modules registered for the particular semester/year – 5d(4).

3. User can click ‘Home’ tab to return to the main page.

5d(3)



1. List of modules registered will be displayed after completion of payment.


5d(4)



Select preferred payment method.

5e(1)



1. ‘Online Payments’ page will be displayed.

2. Students can choose fees to be paid. 3. Students can edit the amount they want

to pay. 5e(2)

Click ‘Pay’ to complete payment and follow the payment instruction accordingly.

5e(3)



1. After completing the process in the online payment, the system will be redirected to the ‘Payment Status’ page.

2. Students can download the payment receipt for future reference.

5e(4)

Click ‘Exit’ to proceed to the next section.

Click ‘Finish’ to proceed to ‘Module (Subject) Registration’

page. 5e(6)

5e(5)




5e(7)


2. It will display the summary of modules registered for the particular semester/year – 5e(9).

3. User can click ‘Home’ tab to return to the main page. 5e(8)



5e(9)



4.2.2 Non Specialisation Program

(a) Enrolment main page

(b) Enrolment Menu – Personal details

Click ‘Enrol’ to view ‘Enrolment Menu’ page.

1

2

3

4

Click ‘Update’ to update ‘Personal details’ section.

2a



The information displayed is for viewing only.


2b

2c



Update personal details.

2d

Click ‘Update Bank Account Details’ to update bank account details.

2e



Update the bank account details.

Click ‘Submit’ to update.

2e(1)

2e(2)

Click ‘Next’ to go back to ‘Personal Details’ page.

2e(3)




2f

Click ‘Edit’ to update permanent address.

2g



Update the permanent address.

2g(1)


2g(2)


2g(3)



Click ‘Edit’ to update current address.

2h

Update the current address.

2h(1)


2h(2)




2h(3)


2i



Click ‘Add’ to key in ‘Next of Kin Details’.

2j



Update the next of kin details.

2j(1)

Click ‘Save’ to submit the form.

2j(2)



Tick the checkbox.

2l

Click ‘Finish’ to go back to ‘Enrolment Menu’ page.

2m


2k



(c) Enrolment Menu – Module registration

3

Click ‘Register’ to proceed to ‘Module Registration’ page.

3a

Click ‘Confirm Selections’ to proceed to ‘Confirmed Modules’.

3b



The status of module registration will

be displayed. 3d

Click ‘Next’ to proceed with module registration. This button allows user to edit

modules selected. Once clicked, user will be prompted to steps 3b.

3c

Click ‘Next’ to proceed with ‘Fees Calculation’.

3e



Click ‘Next’ to proceed to ‘Enrolment Menu’ page.

3f




(d) Enrolment Menu – Registration confirmation

Click ‘Confirm’ to proceed to ‘Registration Confirmation’ page.

4a

4

Click ‘Submit’ to proceed to the ‘Fees Invoicing’ page.

4c Tick the checkbox.

4b



If click ‘Pay Now’ follow steps 4e(1) until 4e(9).

4e

If click ‘Pay Later’ follow steps 4d(1) until 4d(4).

4d




Click ‘Finish’ to proceed to ‘Module (Subject) Registration’ page.

4d(1)


4d(2)


2. It will display the summary of modules registered for the particular semester/year – 4d(4).


4d(3)





4d(4)



Select preferred payment method.

4e(1)



1. ‘Online Payments’ page will be displayed.

2. Students can choose fees to be paid. 3. Students can edit the amount they

want to pay. 4e(2)

Click ‘Pay’ to complete payment and follow the payment instruction accordingly.

4e(3)



1. After completing the process in the online payment, the system will be redirected to the ‘Payment Status’ page.

2. Students can download the payment receipt for future reference.

4e(4)

Click ‘Exit’ to proceed to the next section.

Click ‘Finish’ to proceed to ‘Module (Subject) Registration’

page. 4e(6)

4e(5)




4e(7)


2. It will display the summary of modules registered for the particular semester/year – 4e(9).


4e(8)



4e(9)

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