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190 / Panduan Prasiswazah UNIVERSITI KEBANGSAAN MALAYSIA REGULATIONS (BACHELORS DEGREE STUDY) 1990 Under paragraph 13 of the Universiti Kebangsaan Malaysia Act (Bachelors degree study), the Universiti Kebangsaan Malaysia Senate has made the following regulations: 1. Name, Effective Date and Use. 1.1 These regulations shall be known as Universiti Kebangsaan Malaysia Regulations (Bachelors Degree Study) 1990 and is effective 1st July 1991. 1.2 These regulations shall apply to all students in a degree course after the effective date. 2. Conditions of Entrance Acceptance 2.1 Basic Academic Requirement 2.1.1 Basic Academic Certificate 2.1.1.1 Candidates must pass the Malaysian Certificate of Education (MCE) examination, or its equivalent with a minimum credit grade for Bahasa Malaysia or Malay Language and: 2.1.2 Malaysian High School Certificate 2.1.2.1 Candidates must pass the Malaysian High School Certificate (HSC) examination, with a minimum Cumulative Grade Point Average (CGPA) of 2.00 and a minimum grade C (Subject Grade Value (NGMP )2.00) in General Studies; and Grade C (Subject Grade Value (NGMP) 2.00) in 2 other subjects: or 2.1.3 Matriculation / Foundation Certificate 2.1.3.1 Candidates must pass the Matriculation / Foundation course with a minimum CGPA of 2.00: Amendment 2009 Amendment 2009

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190 / Panduan Prasiswazah

UNIVERSITI KEBANGSAAN MALAYSIA REGULATIONS(BACHELORS DEGREE STUDY) 1990

Under paragraph 13 of the Universiti Kebangsaan Malaysia Act (Bachelors degree study), the Universiti Kebangsaan Malaysia Senate has made the following regulations:

1. Name, Effective Date and Use.

1.1 These regulations shall be known as Universiti Kebangsaan Malaysia Regulations (Bachelors Degree Study) 1990 and is effective 1st July 1991. 1.2 These regulations shall apply to all students in a degree course after the effective date.

2. Conditions of Entrance Acceptance

2.1 Basic Academic Requirement

2.1.1 Basic Academic Certificate

2.1.1.1 Candidates must pass the Malaysian Certificate of Education (MCE) examination, or its equivalent with a minimum credit grade for Bahasa Malaysia or Malay Language and: 2.1.2 Malaysian High School Certificate

2.1.2.1 Candidates must pass the Malaysian High School Certificate (HSC) examination, with a minimum Cumulative Grade Point Average (CGPA) of 2.00 and a minimum grade C (Subject Grade Value (NGMP )2.00) in General Studies; and Grade C (Subject Grade Value (NGMP) 2.00) in 2 other subjects:

or

2.1.3 Matriculation / Foundation Certificate

2.1.3.1 Candidates must pass the Matriculation / Foundation course with a minimum CGPA of 2.00:

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Amendment 2009

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or

2.1.4 Religious High School Certificate (STAM)

2.1.4.1 Candidates must pass the Religious High School Certificate with a minimum Jayyid Rank;

or

2.1.5 Diploma/equivalent 2.1.5.1 Candidates must have a pass in Diploma or any other equivalent level of passing recognized by the Malaysian Government and approved by University Senate;

or

2.1.5.2 A pass in the HSC examination the previous year with a minimum of Grade C 9 (NGMP 2.00) in three (3) subjects including General Studies;

or

2.1.5.3 A pass in the Matriculation Certificate in the previous year with a minimum CPGA of 2.00;

or

2.1.6 Other Qualifications

2.1.6.1 Candidates must have other qualifications and/or experiences recognized by the Senate as listed in the respective Faculty Guide Book.

and

2.1.7 Malaysian University English Test (MUET)

2.1.7.1 Candidates must secure at least Band 1 in the Malaysian University English Test (MUET).

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Amendment 2009

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2.2 Other Entry Requirements

Candidates must also:

2.2.1 satisfactorily convince the Senate of their competence in speaking Malay.

2.2.2 take whatever tests and attend interviews as specified by Senate to evaluate their qualifications in attending the courses at the University.

2.2.3 show that they are 17 years of age or more on the first day of the academic year they are applying. 2.2.4 show proof in the form provided by the University that they are of good health and capable to pursue study at the University; and

2.2.5 fulfill any other requirements as set out by the Senate from time to time.

2.3 Candidate’s acceptance into the Faculty is up to the discretion of the Senate.

2.4 Acceptance into any Faculty does not necessarily mean a candidate is allowed to choose their field of specialization in the study program even though they possess the special requirements as set out in this Section. Distribution of students into the different specialization fields is up to the discretion of the Faculty Selection Board. However, priority for entry into each study is dependent on the pre approved Faculty requirements in line with coordination at the University level.

3. Structure of Study 3.1 Total Credit

Students are required to attend at least one hundred twenty (120) designated course credits for a three year study program, and one hundred sixty (160) designated course credits for a four year study program or a specified number of credits as set out by the Senate.

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Amendment 2009

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3.2 Course

Students are required to attend the following courses:

3.2.1 University Course Students are required to attend a total of:

3.2.1.1 Twelve (12) Centre for General Studies (CGS) course credits as set out by Senate as follows;

3.2.1.1.1 Six (6) credits of Internalising Education Philosophy courses based on Historical Values (U1) as follows: i. Islamic and Asian Civilizations (U1) ii. Ethnic Relations (U1)

3.2.1.1.2 Three (3) credits of Thinking, Communication and Organizational skill courses (U2) as listed by the Centre for General Studies (PPU).

3.2.1.1.3 Three (3) credits of courses that offer a corpus of knowledge expansion in a variety of areas (U3) as listed by the Centre for General Studies (PPU).

3.2.1.2 Eight (8) credits of co-curriculum courses as set out by the Senate.

3.2.2 Faculty Course

Students are required to attend compulsory and elective courses with the number of total credits set out by the Faculty.

3.3 Time Period Allowed 3.3.1 Students must attend the Bachelor degree course for not less than five (5) semesters and not more than ten (10) semesters calculated from the first registration date for a three (3) year Bachelor degree course, and a minimum of seven (7) semesters and not more than twelve (12) semesters for a four

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(4) year study program except for a Doctor of Medicine study program which is a minimum of five (5) sessions and not more than seven (7) sessions, and Doctor of Dental Surgery which is a minimum of five (5) sessions and not more than seven (7) sessions. Third semester study is not taken into ac count in determining the allowed maximum number of study semesters;

3.3.2 For those students who are given exemption for a number of course credits during admission, the minimum period to complete the degree study is dependent on the number of course credits exempted.

3.4 Course Registration

3.4.1 Students are required to register for courses to be taken each semester. These course registrations must be done in accordance with conditions set out by the Faculty. Registration for Third Semester is however optional;

3.4.2 Students are required to register for not less than twelve (12) course credits and not more than twenty-six (26) credits for each semester. Registration for less than twelve (12) credits or more than twenty-six (26) credits is only allowed with exceptional approval from the Dean. For Third Semester, students are required to register for not less than one (1) course and not more than three (3) courses;

3.4.3 Candidates with CPGA ≥ 3.00 and pass all courses at 1000 level will be allowed to take the maximum load of twenty-six (26) credits. Subsequent approvals will be given at the following semester if the candidate maintains a CPGA ≥3.00. Candidates with a CPGA between 2.26 -2.99 will be allowed to take a maximum load of twenty (20) credits only, while candidates with CPGA of ≤ 2.25 are allowed a maximum load of sixteen (16) credits. Permission to register for additional credits than the allowed number must seek approval from the Dean/Director.

3.4.4 Any change in the registered courses can only be done within the first two (2) weeks of the semester. For the Third semester, candidates are not allowed to change or add any courses once the semester has started.

Amendment 1995

Amendment 2009

Amendment 2009

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3.4.5 Discontinuing of courses registered can only be done within the first four (4) weeks of the start of the semester. Discontinuing of courses between week 4 and the end of week 8 will be given a TD ( Withdraw) grade. The dropped course shall not be taken into account for the Point Grade Average. For the Third semester, candidates are allowed to withdraw themselves from a course and be given a TD grade.

4. Evaluation Structure

4.1 Award of Grades

The award of grades for each semester is for course work and any other evaluations throughout the semester and final semester examination.

4.2 The award of grades for a course offered by the Faculty apart from courses with no final semester examination is based on course work evaluation and/or mid semester examination (30% - 70%) and final semester examination (70% - 30%)

4.3 The grades awarded in a course are as follows:

Gred Value Level A 4.00 Excellent A- 3.67

B+ 3.33 B 3.00 Merit B- 2.67

C+ 2.33 C 2.00 C- 1.67 Pass D+ 1.33 D 1.00

E 0.00 Fail

L/K Pass / Fail TL Incomplete SM In Progress U Audit TD Withdraw

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Amendment 1992

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TP Deferment of Examination

4.4 The following grades are awarded without grade point:

4.4.1 Pass/Fail is grade given to students who have enrolled in courses which are not graded and given only a “pass” or ‘fail” only.

4.4.2 TL (Incomplete) is a grade given with permission by the Faculty to students who are not able to complete a minimum of 70% of the basic course requirements due to valid reasons. The student is required to complete the coursework at least 2 weeks after the registration for the following semester to get the complete evaluation and grade.

4.4.3 SM (In Progress) is a grade used for a course work or project requiring more than a semester to complete. It is not given a grade value but the credit is only taken into consideration to determine the general credit for a Semester and not for evaluation requirement for a degree. The credit and grade value for the coursework or project will only be used towards the credit total for degree requirement and grade point average when the symbol SM is replaced with a grade.

4.4.4 U (Audit) is a grade given to students who have registered, attended and sat for the examinations but not given a grade value and the symbol is only recorded if the student passes the course examinations.

4.4.5 TD (Withdraw) is a grade given to students who have withdrawn from a course with permission from the lecturer and Faculty Dean between week 4 and week 8 of a semester.

4.4.6 TP (Deferment of Examination) is a grade given to students who have applied to postpone their examinations under paragraph 8.3. Replacement examination is to be taken at the earliest possible depending on the health of the student.

5. Evaluation System and Grade Point Average (GPA)

5.1 All courses will be taken into account to calculate the Semester Grade Point Average (GPA) and Cumulative Grade Point Average (CGPA) as described in paragraph 3.2.1.2 except for courses already determined by the Faculty.

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Amendment 2000

Amendment 1995, 2001

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5.2 Courses with an ‘E’ (Fail) grade will also be taken into account to determine the Grade Point Average (GPA) and Cumulative Grade Point Average (CGPA) for the particular semester.

5.3 Grades for repeat courses are taken into account to determine the Grade Point Average (GPA) and Cumulative Grade Point Average (CGPA) for students who have repeated the course and as such, the initial ‘E’ grade for the discontinued courses in the calculation, subject to paragraph 7.3.

5.4 Candidates who have passed their courses are allowed to repeat them for the purpose of improving their course grades. This only applies to C-, D+ and D grades only. Only the final examination grades will be taken into account for the CPGA while the initial course grades are not counted for. This regulation does not apply for Thesis Writing project.

5.5 GPA is determined with the following method: 5.5.1 Semester Point Grade Average (GPA)

Grade Point total (grade point X credit hours) for all courses is divided with the credit hours total for all courses taken in a semester as outline in paragraph 5.1 and 5.s3:

Summary GPA calculation is as follows:

n ∑ GiUi i = 1 GPA = __________ n ∑ Ui i=1

Where

G = i grade point

U = i credit hours

n = Total number of courses attended in a semester

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Example: Semester 1 Course Grade Grade Point Credit Hours Grade Point X Credit Hours XA1013 A 4.00 3 12.00 XB1013 B+ 3.33 3 9.99 XC1013 A- 3.67 3 11.01 XD1013 E 0.00 2 0.00 XE1013 D 1.00 2 2.00 Total 13 35.00

Semester GPA = 35.00 ------------------ 13

= 2.69

5.5.2 Cumulative Grade Point Average (CGPA)

Grade Point total (grade point X credit hours) for all courses is divided with the credit hours total for all courses taken in a semester as outline in paragraph 5.1 and 5.3. CGPA calculation is the same as GPA calculation.

Example: Semester I Course Grade Grade Point Credit Hours Grade Point X Credit Hours XA1013 A 4.00 3 12.00 XB1013 B+ 3.33 3 9.99 XC1013 A- 3.67 3 11.01 XD1013 E 0.00 2 0.00 XE1013 D 1.00 2 2.00 Sub-total 13 35.00

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Semester II Course Grade Grade Point Credit Hours Grade Point X Credit Hours XA1113 A 4.00 3 12.00 XB1313 B+ 3.33 3 9.99 XC1113 C+ 2.33 3 6.99 XD1363 A 4.00 3 12.00 XE1512 D 1.00 2 2.00 Sub-total 14 42.98

Grand Total 27 77.98

CGPA = 77.98 27 = 2.88

5.6 Faculties are allowed to include weightages in their respective Cumulative Grade Point Average (CGPA) calculations for degree award but subject to Senate approval.

6. Requirements for Continue of Study

6.1 Pass Level.

6.1.1 A student is considered to have passed and is allowed to continue his/her study if he/she obtains a CGPA of 2.00 or more (≥2.00)

6.2 Conditional Pass level

6.2.1 A student is considered to have pass conditionally and is given a warning if he/she obtains a CGPA of between 1.00 and 1.99 (1.00≤CGPA<2.00)

6.2.2 A student is not allowed to be in the conditionally pass level for two consecutive semesters, not including his/her first semester. This means if a student still obtains a CGPA of less than 2.00 in the following semester, after having gone through condition 6.2.1, he/she is considered to have failed and will be terminated.

Amendment 1992

Amendment 1992

Amendment 1992

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6.3 Fail Level

6.3.1 A student is considered to have failed and is terminated if he/ she obtains a CGPA of less than 1.00 not including the first semester study or has not fulfilled the conditions set out in paragraph 6.2 above.

6.4 The CGPA evaluation for conditions 6.1, 6.2 and 6.3 above will only be enforced in student’s second semester of study. This means all students are allowed to proceed to their second semester study without taking into account their first semester examination results.

6.5 Evaluation for Degree

6.5.1 A candidate must fulfill all the following conditions to be awarded a Bachelor with Honors degree.

6.5.1.1 Obtain a minimum CGPA of 2.00 for all courses subject to paragraph 5.1, 5.2 and 5.3 above.

6.5.1.2 Obtain a minimum of one hundred twenty (120) course credits for a three (3) years study program and a minimum of one hundred sixty (160) course credits for professional programs or a specified number of credits including University course units as described in paragraph 3.2.1. For this purpose, students are allowed to accumulate extra credits in order to improve their CGPA. This may be done by registering for other courses approved by the Faculty or registering again for courses which they have already passed subject to paragraph 5.4.

6.5.2 Award of Degree

6.5.2.1 The award of degrees are as follows:

CGPA DEGREES AWARDED 3.67 – 4.00 Bachelors with Honors Degree (Distinction)

2.00 -3.66 Bachelors with Honors Degree

Amendment 1992

Amendment 1992

Amendment 2009

Amendment 2009

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6.5.2.2 Degrees may be awarded to candidates who have

6.5.2.2.1 fulfilled all requirements of Bachelors Degree Study Act

6.5.2.2.2 fulfilled all requirements of this regulation.

6.5.2.2.3 Validated to be awarded a degree by the Examinations Board and endorsed by the Senate

6.5.2.2.4 Settled all relevant payments.

7. Other Provisions

7.1 A student will not be allowed to sit for a course examination in the event that the Dean has validated that the student has not satisfied at least 70% of the course requirements as specified by the Faculty.

7.2 It is compulsory for a student who has been identified by the Faculty for extra coaching to attend the coaching sessions arranged by the Faculty. Failure to do so may affect their chances to sit for the examinations.

7.3 All students’ end of semester evaluation results will be recorded in their academic records.

7.4 Special Referral Examinations

7.4.1 Special referral examinations may be provided for final semester students who require only one course for award of degree. This examination can only be taken once and the application for this examination has to be submitted within four (4) weeks of their examination results announced.

7.4.2 Applications are to be submitted to the Registrar together with a RM25.00 fee. Once it is received, the Registrar is to refer to the respective Faculty Dean. The Dean, in consultation with the department Head, may arrange for the examination to be held.

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8. Suspension of Registration, Non-Registration Permission and Defer of Examinations

8.1 Consideration for Suspension of Registration

8.1.1 A student who has long term illness may be given suspension of registration for certain semesters by the Faculty Dean which is validated in the Faculty Meeting. In such cases, a declaration from Government Doctors, University Medical Officer or University Panel Doctors is required. Declarations by doctors other than the ones specified may be considered only for cases where the student has been undergoing treatment or already treated by these doctors. In mental cases, permission to re-register is subject to declaration by the relevant doctor.

8.1.2 A student who is facing other problems as stated in paragraph 8.1.1 above may also be given a suspension of registration for a semester by the Faculty Dean if the Dean is satisfied that student’s problem will affect the his/her study during the semester. Application to suspend registration may be made up to week 10 of each semester. Any application after week 10 will not be entertained but the student may apply for delay of examination.

8.1.3 A student who has been accepted into a course but has not yet registered due to any illness or problems which may affect his/ her study, is allowed to suspend his/her registration on condition he/she has applied in writing to the Faculty Dean stating the reasons for suspension within 2 weeks of the start date of lectures.Once approved by the Faculty Dean, the student is to pay the registration fee specified for their registration. The maximum period for the suspension of registration is two (2) semesters except for medical reasons. This period is not taken into account as part of the maximum requirement allowed for the purpose of being awarded a degree.

Amendment 1992

Amendment 1992

Amendment 1993

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8.2 Considerations for Non-Registration

8.2.1 A student who has been confirmed by a doctor of being 6-7 months pregnant at the time of registration is advised not to register for that semester.

8.2.2 A student may be given permission by the Faculty Dean not to register for a semester on condition he/she applies in writing to the Dean and stating the reasons.

8.3 Considerations for Defer of Examinations

8.3.1 A student who is ill or facing other disturbances during the examination may apply to the Faculty Dean and endorsed in the Faculty Meeting to defer the taking of the specified examination. Application to defer the examination for any course has to be made within 48 hours of the examination.

8.3.2 An application to defer any examination on medical grounds is to include a supporting letter from the doctor who has been treating the student as specified in paragraph 8.1.1 above. Applications due to other reasons may be considered under the Dean’s discretion and endorsed in the Faculty Meeting. Replacement examinations may be arranged based on the merits of such cases.

8.4 Status as A University Student

8.4.1 A student who has been given a suspension of registration and permission for non-registration will lose his/her status as a University student and will lose all privileges as a University student and as such, is not allowed the use of University facilities until he/she registers again after the period mentioned.

8.5 Semester Registration Period During Suspension of Registration/ Non- Registration

8.5.1 The period involved in the suspension of registration/ non - registration due to medical reasons will not be taken into account as part of the maximum requirement allowed to be eligible for the award of a degree.

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Amendment 1992

Amendment 1992

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8.5.2 The period involved in the suspension of registration/ non- registration due to non-medical reasons will be taken into account (except for period of two (2) semesters taken during the course of study) as part of the maximum requirement allowed to be eligible for the award of a degree.

8.5.3 The period of suspension of registration/ non-registration cannot exceed two(2) consecutive semesters each time except for medical reasons. Maximum period allowed for suspension of registration is four (4) semesters except for medical reasons.

9. Store of Examination Scripts and Appeal of Examination Results

9.1 Examination Scripts

9.1.1 All examination scripts are to be submitted to Department Head/ Program Head/ Chairperson of School for safe-keeping.

9.1.2 The Department Head/ Program Head/ Chairperson of School is to store the scripts for a minimum period of three (3) months after the examination results have been announced by the Registrar.

9.1.3 Subject to paragraph 9.1.4, all examination scripts are to be destroyed at the earliest possible after the three (3) months period as stated in the regulations above.

9.1.4 In cases for appeal of examination results by students, the examination scripts are not to be destroyed until the Faculty has validated the results of re-marking.

9.2 Appeals for the Re-Marking of Course Evaluation Results

9.2.1 Any appeal to any course evaluation result is to be submitted in writing to the Registrar by the student within two (2) to four (4) calendar weeks of the announcement of the results.Any appeals received after this period will not be entertained.

9.2.2 Each appeal is to specify the name of the course/ courses to be re-marked.

9.2.3 A fee of RM25.00 for each course to be re-marked is to be paid together with the appeal. This fee is non-refundable.

Amendment 2009

Amendment 1999

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9.2.4 When an appeal is received, the Registrar is to refer to the respective Faculty Dean. The Faculty Dean in consultation with the respective Department Head may appoint a panel of examiners to review the course evaluation results.

9.2.5 The panel of examiners is to comprise of the Department Head/ Program Head/ Chairperson of School, the course examiner, and at least one examiner of the same or similar field of study.

9.2.6 The validation by the panel of examiners is to be submitted for consideration by the Faculty Meeting. The Faculty decision on the re-marking of the courses is to be submitted to the Senate for endorsement before providing to the student should there be any changes.

9.2.7 Any decision made by the Faculty and endorsed by the Senate is final and any subsequent appeals towards it will not be entertained.

9.3 Appeal for Continue of Study

9.3.1 A student who receives a verdict of “Fail and is Terminated” for failure to meet the requirements to continue his/her study may submit an appeal towards that verdict.

9.3.2 The appeal is to be submitted to the Registrar within four (4) weeks after the formal announcement of the examination results and each appeal is to be included with a fee of RM25.00. This fee is non-refundable. Any appeal submitted after this period will not be entertained.

9.3.3 When an appeal is received, the Registrar is to refer to the respective Faculty Dean. The Dean is to appoint an Appeals Committee to consider it.

9.3.4 The Appeals Committee is to comprise of the Dean as Chairman, the Deputy Dean who is in charge of Student Welfare, Department Head/ Program Leader and at least a Faculty member who is related to the teaching/learning of student together with the Registrar or representative as the Secretary.

Amendment 2009

Amendment 2009

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9.3.5 The Appeals Committee is to have the following authority:

9.3.5.1 To accept or reject an appeal 9.3.5.2 To make decisions for any appeal considered 9.3.5.3 To validate to the Faculty any appeal which has been considered and validate and if any appeal which is not eligible for consideration.

9.3.6 Validations by the Faculty are to be submitted to the Senate for endorsement.

9.3.7 Every decision taken by the Faculty in this manner and is endorsed by the Senate is final and any subsequent appeal will not be entertained.

10. General

10.1 These regulations and all interpretations of them made by the Senate from time to time are to be in effect for all new students from and after the effective date.

10.2 All previous regulations shall be in effect for all students who have started their study program based on the previous regulations before or after the effective date and until all who are eligible are awarded a degree.

10.3 Senate may allow any exceptions it may deem necessary from the requirements of these Regulations.