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___________________________________________________________________________ 2009/SCCP/SWWG/WKSP4/012 UN/CEFACT Standards & Recommendations Submitted by: UN/CEFACT Single Window Working Group Capacity Building Workshop 4 Singapore 6-8 April 2009

UN/CEFACT Standards & Recommendationsmddb.apec.org/documents/2009/SCCP/SWWG-WKSP4/09... · UN/CEFACT Standards & Recommendations [email protected] Chairman, UN/CEFACT Forum Management

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___________________________________________________________________________

2009/SCCP/SWWG/WKSP4/012

UN/CEFACT Standards & Recommendations

Submitted by: UN/CEFACT

Single Window Working Group Capacity Building Workshop 4

Singapore6-8 April 2009

1

6 - 8 April 2009 APEC SWWG, Singapore 1

APEC-Single Window Working GroupPhase 2 Workshop 4

UN/CEFACT Standards & Recommendations

[email protected]

Chairman, UN/CEFACT Forum Management Group

6 - 8 April 2009 APEC SWWG, Singapore 2

AgendaAgenda

• UN/CEFACT - Mandate, Mission & Structure• Trade Facilitation & eBusiness Strategies • International Trade Transaction Process• UN/CEFACT Recommendations & Standards• Single Windows• The Way Forward

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6 - 8 April 2009 APEC SWWG, Singapore 3

AgendaAgenda

UN/CEFACT - Mandate, Mission & Structure

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MandateMandate

“UN Centre for Trade Facilitation and Electronic Business supports activities dedicated to improving the ability of business, trade and administrative organizations, from developed, developing and transitional economies, to exchange products and relevant services effectively.”

UN/ECOSOC

UN/ECE

UN/CEFACT

UN

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6 - 8 April 2009 APEC SWWG, Singapore 5

Analyze and understand the key elements of international processes, procedures and transactions and working for the elimination of constraints;Develop methods to facilitate processes, procedures and transactions, including the relevant use of information technologies;Promote both the use of these methods, and associated best practices, through channels such as government, industry and service associations;Coordinate its work with other international organizations;Secure coherence in the development of standards

Simple, Transparent and Effective Processes for Global Business.

Facilitating national and international transactions

MissionMission

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International Tradeand Business

Processes Group

International Tradeand Business

Processes GroupApplied Technology

Group

Applied TechnologyGroup Information Content

Management Group

Information ContentManagement Group Techniques and

Methodologies Group

Techniques and Methodologies Group Legal GroupLegal Group

Domains: Accounting & Audit - Agriculture - Architecture, Engineering & Construction - Business Process Analysis - Customs -eGovernment - Electronic Trade Documents - Environmental Management - Finance - Harmonization - Health Care -

Insurance - International Trade Procedures - Social Services - Statistics Collection and Reporting - Supply Chain -Transport - Travel, Tourism and Leisure

Plenary Chair___________________

Bureau

Plenary ChairPlenary Chair___________________

BureauBureau

FMG

ForumManagement

Group

FMGFMG

ForumForumManagementManagement

GroupGroup

UNECESecretariatUNECE

Secretariat

UN/CEFACT Forum

UN/CEFACT Plenary

StructureStructure

4

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International Trade & Business Process Group (TBG)

International Trade & Business Process Group (TBG)

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AgendaAgenda

UN/CEFACT’s Trade Facilitation & eBusiness Strategies

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6 - 8 April 2009 APEC SWWG, Singapore 9

Trade Facilitation StrategyTrade Facilitation Strategy

• UN/CEFACT takes a holistic approach to the International Trade Transaction Process

• Works on the identification and elimination of barriers to trade

• Addresses the shift in focus from the threat to trade, to the threat from trade in Trade Security developments

• Promotes the use of UN/CEFACT instruments to address trade facilitation issues in the WTO

• Develops Capacity Building Programmes on trade facilitation implementation

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eBusiness StrategyeBusiness Strategy

Based on: • Cross-sectoral analysis (to promote interoperability &

supply chain synchronicity)• Business process and information modeling (to capture

user requirements, independent of any specific technology)

• New technologies as they emerge (e.g., eXtensibleMarkup language (XML), webServices,…)

• International standards for enabling e-business development

• Disseminating results in an efficient way

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AgendaAgenda

International Trade Transaction Process

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International Trade Transaction

Process

International Trade Transaction

Process

BUY SHIP PAYBuyer Seller

Intermediary

Authority

The International Trade Transaction Process consists ofInternational Supply Chains consist of integrated and coordinated flows of information, goods & payments

Source: UN/CEFACT International Supply Chain Reference Model

The International Trade Transaction Process consists of

integrated & coordinated flows of information, goods & payments

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CommercialProcedures

• Establish Contract• Order Goods• Advise On Delivery• Request Payment• Packing• Inspection• Certification• Accreditation• Warehousing

CommercialProcedures

• Establish Contract• Order Goods• Advise On Delivery• Request Payment• Packing• Inspection• Certification• Accreditation• Warehousing

TransportProcedures

• Establish Transport Contract

• Collect, Transport and Deliver Goods

• Provide Waybills, Goods Receipts Status reports etc.

TransportProcedures

• Establish Transport Contract

• Collect, Transport and Deliver Goods

• Provide Waybills, Goods Receipts Status reports etc.

Regulatory Procedures

• Obtain Import/Export Licences etc

• Provide Customs Declarations

• Provide Cargo Declaration

• Apply Trade Security Procedures

• Clear Goods for Export/Import

Regulatory Procedures

• Obtain Import/Export Licences etc

• Provide Customs Declarations

• Provide Cargo Declaration

• Apply Trade Security Procedures

• Clear Goods for Export/Import

Financial Procedures

• Provide Credit Rating

• Provide Insurance• Provide Finance• Execute Payment• Issue Statements

Financial Procedures

• Provide Credit Rating

• Provide Insurance• Provide Finance• Execute Payment• Issue Statements

INVOLVESINVOLVES

Prepare for Export

Export Transport Import

SHIPBUY PAY

Prepare for Import

Buy-Ship-PayBuy-Ship-Pay

Source: The UN/CEFACT International Supply Chain Reference Model

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AgendaAgenda

UN/CEFACT Recommendations & Standards

• Trade Facilitation Recommendations

• eBusiness Standards

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UN/CEFACT Compendium of Trade Facilitation Recommendations ((over 30 Recommendationsover 30 Recommendations))

•• Recommendation 1 Recommendation 1 -- UN Layout Key for Trade Documents (ISO UN Layout Key for Trade Documents (ISO 6422)6422)

•• Recommendation 4 Recommendation 4 -- Trade Facilitation StructuresTrade Facilitation Structures•• Recommendation 18 Recommendation 18 -- Trade Facilitation MeasuresTrade Facilitation Measures•• Recommendation 25 Recommendation 25 -- UN/EDIFACT (ISO 9735)UN/EDIFACT (ISO 9735)•• Recommendation 33 Recommendation 33 -- Single Window Single Window

Plus:Plus:•• Code Lists, such as Recommendation 16 Code Lists, such as Recommendation 16 -- LOCODELOCODE

Many are ISO Standards and covered in the WTO Trade FacilitationMany are ISO Standards and covered in the WTO Trade Facilitation NegotiationsNegotiations

UN CEFACTUN CEFACTRecommendationsRecommendations

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PrioritiesPriorities

Trade Facilitation - work in progress

• Recommendations - Nos: 6, 34 & 35

• UNeDocs - International eTrade Documents

• Trade Facilitation Implementation Guide

• International Trade Transaction Project

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UN RECOMMENDATION 1 UN RECOMMENDATION 1

CrossCross--Sector Transaction DataSector Transaction Data(mainly business driven)(mainly business driven)

Sector Specific Detail Sector Specific Detail goods items, order goods items, order line line itemsitems ......

Document Function SpecificDocument Function Specific(Free Text Area)(Free Text Area)

UN Layout Key (UNLK)UN Layout Key (UNLK)A standard and template for aligning international trade A standard and template for aligning international trade

documentsdocuments

Borders

Data Elements and Boxes

Boxes

UNLK Set of standards

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UNLK Form FamiliesUNLK Form Families

Trade Documents – Quotation, Order, Invoice etc.

Materials Management Documents – Despatch Advice, Pick List, Packing List etc.

Transport Documents – Bill of Lading, Shipping Instructions etc.

Customs Documents – Export, Import, Transit Declarations, Cargo Reports etc.

Other Regulatory Documents – Cert of Origin,DGN etc.

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Paper Documentaligned to UN Layout Key

Electronic Document ExchangeXML or UN/EDIFACT

Electronic Edit Form

<?xml version="1.0" encoding="UTF-8"?><n:Invoicexmlns:n="urn:oasis:names:tc:ubl:Invoice:1.0:0.70"xsi:schemaLocation="urn:oasis:names:tc:ubl:Invoice:1.0:0.70UBL_Library_0p70_Invoice.xsd">

<cat:ID>token</cat:ID><cat:IssueDate>2003-02-14</cat:IssueDate><n:TaxPointDate>2003-02-14</n:TaxPointDate><cat:BuyerParty>

<cat:PartyName><cat:Name>Bills

Microdevices</cat:Name></cat:PartyName>

</cat:BuyerParty><cat:SellerParty>

<cat:ID/><cat:PartyName>

<cat:Name>Joes Office Supply</cat:Name>

</cat:SellerParty><cat:InvoiceLine>

<cat:ID>1</cat:ID><cat:InvoicedQuantity

unitCode="token">5</cat:InvoicedQuantity><cat:Item>

<cat:Description>Pencils, box #2 red</cat:Description>

</cat:Item></cat:InvoiceLine>

</n:Invoice>

UNeDocs

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UNeDocsUNeDocs

OBJECTIVESOBJECTIVES•• Align cross border data Align cross border data •• IncreaseIncrease semantic semantic interoperability interoperability throughthrough reuse reuse of of

UN/CEFACT Core Component LibraryUN/CEFACT Core Component Library•• Integration of paper (UNLK), EDI and XML through a Integration of paper (UNLK), EDI and XML through a

harmonised data modelharmonised data model•• UNLK document and box completion guidelines UNLK document and box completion guidelines •• UN/EDIFACT Message Implementation Guidelines UN/EDIFACT Message Implementation Guidelines •• XML schema (subset schemas)XML schema (subset schemas)•• Other related deliverables Other related deliverables -- electronic document electronic document

implementation guidelines, aligned implementation guidelines, aligned stylesheetsstylesheets, , schematronschematron or interactive electronic UNLK aligned or interactive electronic UNLK aligned formsforms

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UNeDocsUNeDocs

UNeDocs Project

Current Status: UN/CEFACT Bureau Review

Report deliveredStakeholders being invited to discuss

the way forward at UN/CEFACT Forum,

Rome - 20/24 April

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Current Work Priorities

Current Work Priorities

eBusiness Standards Development

• Business Process Models• Business Requirements Specifications-BRS• Requirements Specification Mapping-RSM• Core Component Technical Specifications• Core Component Libraries• Naming & Design Rules• Schema Generation

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Core ComponentsCore Components

Name

Address

email

Phone #

Company

Company

Phone #

email

Address

Name

Party

Party ID

Invoice

PO #

Line Item

Cost

CONTEXT

Date

Order.Date

Business InformationEntities (BIE’s)

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Core Component Harmonization

Core Component Harmonization

Core Component Harmonization Team

Responsible for consistency and harmonisation of core components across business domains and sectors, contributing to a concise and well-defined glossary of business terms, business data semantic definitions, and structuring of the content of data exchanges.

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ExampleExample

The type of this address such as business address or home address.

BCCAddress. Type. CodeUN00000204

A unique identifier of a country, e.g. as specified in ISO 3166 and UNECE Rec 3.

BCCAddress. Country. Identifier

UN00000203

The name of the city, town or village of this address.

BCCAddress. City Name. Text

UN00000013

A name of a street or thoroughfare.

BCCAddress. Street Name. Text

UN00000033

The postal code of the address.

BCCAddress. Postcode. Code

UN00000014

The information relevant to a specific address.

ACCAddress. DetailsUN00000010Definition

CC TypeDictionary Entry NameUnique ID

We use the OxfordEnglish Dictionary

Once approved, we assign a globally unique ID

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Core Component Harmonization

Core Component Harmonization

Current PictureNationalStandards

OAGISPostalCode

RosettaNetNationalPostalCode

EDIFACTDE 3251

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Address. Postcode. CodeUN00000014

EDIFACTDE 3251

OAGISPostalCode

NationalStandards

RosettaNetNationalPostalCode

This is genuine INTEROPERABILITY

Core Component Harmonization

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ProcessProcess

Create a BRS(Project team)

Submit BRS to Steering/ICG

Distribution List

Create Core Components

Submit to TBG17

Distribution ListSubmit to ICG for Publication

Global Implementers

Steering Committeefor approval

Distribution List

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The Process with a Registry

The Process with a Registry

Registry/Repository

ICG Reviews BRS ICG Reviews RSM

ATG Creates Schemas

ICG Publishes Project

(Standard)

16

6 - 8 April 2009 APEC SWWG, Singapore 31

UN CEFACTUN CEFACTStairway of StandardsStairway of Standards

Taking the Taking the First StepFirst Step

Collaboration Between Public and Private Sectors Collaboration Between Public and Private Sectors UN/CEFACT Recommendation 4 UN/CEFACT Recommendation 4 -- establishing a mechanism establishing a mechanism

for government and trade dialogue and consultation for government and trade dialogue and consultation

UN Recommendation 1 UN Recommendation 1 -- UN Layout Key, UN UN Layout Key, UN Trade Data Elements Directory (UNTDED), Trade Data Elements Directory (UNTDED), Toolkit and Forms RepositoryToolkit and Forms Repository

More Aligned Documents More Aligned Documents --Recommendations 6 (and Recommendations 6 (and Annex), 11 and 22Annex), 11 and 22

Process Analysis Process Analysis and Simplificationand Simplification

International Supply Chain Reference Model, Unified International Supply Chain Reference Model, Unified Modeling Methodology (UMM), Unified Modeling Modeling Methodology (UMM), Unified Modeling Language (UML), Audit MethodologiesLanguage (UML), Audit Methodologies

Document Simplification Document Simplification and Standardizationand Standardization

Document Simplification Document Simplification and Standardizationand Standardization

Document Simplification Document Simplification and Standardizationand Standardization

UN Code Lists UN Code Lists -- common common understanding of data understanding of data

First FloorFirst Floor

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UNeDocsUNeDocs & Recommendations 34 & 35& Recommendations 34 & 35

are under developmentare under development

Trade Trade Facilitation Facilitation

Cross Border Data ExchangeCross Border Data Exchange

Recommendation 18 Recommendation 18 -- Making International Trade Easier with Making International Trade Easier with measures for commerce, payment, transport and official measures for commerce, payment, transport and official controls; UN Recommendation 8 for Unique Consignment controls; UN Recommendation 8 for Unique Consignment Reference NumberReference Number

UNTDED, UN CEFACT Core Components UNTDED, UN CEFACT Core Components (Technical Specification and Libraries); (Technical Specification and Libraries); UNeDocsUNeDocs; ; UN Recommendation 34UN Recommendation 34

UNeDocsUNeDocs + WCO Data Model = + WCO Data Model = Cross Border Reference Data Cross Border Reference Data Model (CBRDMModel (CBRDM-- A Concept)A Concept)

National Data National Data Simplification Simplification

Electronic Electronic CommerceCommerce

Single WindowSingle Window UN Recommendation 33; UN Recommendation 33; UN Recommendation 35UN Recommendation 35

Paperless TradingPaperless Trading

UN Recommendation 25 UN/EDIFACT; UN Recommendation 25 UN/EDIFACT; UN Recommendations 26, 31 and 32 UN Recommendations 26, 31 and 32 enabling an eenabling an e--Commerce environmentCommerce environment

UN CEFACTUN CEFACTStairway of StandardsStairway of Standards

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Formal Memorandum of Understanding (MoU)Commits participants to:

• Avoid divergent and conflicting approaches to standardization• Eliminate duplication of effort• Provide a clear roadmap for users• Ensure intersectoral coherence in the field of electronic

business

eBusiness StandardsCooperation

eBusiness StandardsCooperation

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AgendaAgenda

Single Windows

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Single Window Instruments

Single Window Instruments

• UN/CEFACT Recommendation & Guidelines on Establishing a Single Window (Recommendation No 33)

• Draft UN/CEFACT Recommendation 34 - Data Simplification & Standardization for International Trade

• Draft UN/CEFACT Recommendation 35 -Establishing a Legal Framework for an International Single Window

• UN/CEFACT Repository of Single Window applications

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PORTHEALTH

PORTAUTHORITY

CUSTOMS

CONSIGNOR

CARRIER

HAULIERWHARFINGER

CUSTOMSBROKER

LINEAGENT CONSIGNEE

100

PORTAUTHORITY

CUSTOMS

CONSIGNOR

PORTHEALTH

CARRIER

HAULIERWHARFINGER

CUSTOMSBROKER

LINEAGENT CONSIGNEE

FCPS

FROM TO

Mountains of paper

30% mistakes

Weeks for clearance

Customs, export, import, etc. processes together

Many documents filed together

Appr. 1 hour for clearance

Streamlining trade information: The Single Window Concept

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Single Window DefinitionSingle Window Definition

UN/CEFACT Recommendation 33

“A facility that allows parties involved in trade and transport to lodge standardised information and documents with a single entry point to fulfil all import, export and transit related regulatory requirements.If information is electronic, then individual data elements should only be submitted once.’

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Draft UN/CEFACT Recommendation 34

Draft UN/CEFACT Recommendation 34

Draft UN/CEFACT Recommendation 34

Data Simplification & Standardisation for International Trade

Current Status: In Open Development Process - Step 5 - Public Review until UN/CEFACT Forum, Rome - 20/24 April

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Draft UN CEFACTRecommendation 34

Draft UN CEFACTDraft UN CEFACTRecommendation 34 Recommendation 34

Recommendation Recommendation 3434 recommends recommends data simplification and standardization by:data simplification and standardization by:

•• CapturingCapturing existing requirements into a national trade data inventory existing requirements into a national trade data inventory •• DefiningDefining the individual data elementsthe individual data elements•• AnalyzingAnalyzing the need for, and context of the data requirementsthe need for, and context of the data requirements•• ReconcilingReconciling the national trade data inventory with international the national trade data inventory with international

standards standards

TO PRODUCE A SIMPLIFIED, STANDARDIZED NATIONAL DATA SET TO PRODUCE A SIMPLIFIED, STANDARDIZED NATIONAL DATA SET FOR THE EXCHANGE OF INFORMATION WITH A SINGLE WINDOW FOR THE EXCHANGE OF INFORMATION WITH A SINGLE WINDOW FACILITY FACILITY

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UN/CEFACT SW REPOSITORY

UN/CEFACT SW REPOSITORY

• Finland • Germany• Guatemala • Hong Kong SAR (China) • Mauritius• Japan

• Malaysia• Senegal • Singapore• Sweden • United States• Ghana

More case studies to come …….

facilities in: Overview of existing Single Window facilities in:Overview of existing Single Window facilities in:

Single Window Working Group (Asia-Pacific)Australia (chair) New ZealandCanada PhilippinesChina SingaporeJapan United StatesKorea Viet Nam

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Draft UN/CEFACT Recommendation 35

Draft UN/CEFACT Recommendation 35

Draft UN/CEFACT Recommendation No 35 Establishing a Legal Framework for an International Single Window

Current Status: In Open Development Process - Step 5 - Public Review until UN/CEFACT Forum, Rome - 20/24 April

6 - 8 April 2009 APEC SWWG, Singapore 42

Single Window ApproachSingle Window ApproachCross Border Data Exchange between Single Windows

Electronic

Agriculture

SingleWindow

TraderTransport

Customs

Health Dept

A 'Single Window' environment

Paper

Electronic

Agriculture

SingleWindow

TraderTransport

Customs

Health Dept

A 'Single Window' environment

Paper

Must be based on International Standards

22

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UN/CEFACT Trade Facilitation Implementation Guide

UN/CEFACT Trade Facilitation Implementation Guide

• To assist countries design and implement national and regional trade facilitation strategies based on:

• A Total Trade Transaction approach to Trade Facilitation

• International standards and recommendations

• Guide also assists countries to address trade facilitation issues currently under discussion at the World Trade Organisation (WTO)

• Combined effort of GFP partners (WCO, World Bank, UNECE (UN/CEFACT), UNCTAD

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UN/CEFACT Trade FacilitatioImplementation Guide

UN/CEFACT Trade FacilitatioImplementation Guide

• Hardcopy, CD-ROM and Website

• Package available June 2009

• 2 Pilot workshops held in 2008

• 5 workshops envisaged for 2009 – 2010

• Developed in Partnership with GFP (World Bank, WCO, UNCTAD, UNIDO)

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Strengthening Deliverables:

• Compelling demand for bringing together an end-to-end global core of interoperable standards for buy-ship-pay model in support of e-business, e-government and e-trade

• Improved tools and assistance for specific processes, e.g., core component harmonization / data warehouse

• Seeking resources for time-critical projects• eBGT approved by UNECE Executive Committee

The electronic Business, Government and Trade The electronic Business, Government and Trade Initiative Initiative -- eBGTeBGT

THE WAY FORWARDTHE WAY FORWARD

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• 18-month initiative to facilitate achieving priority deliverables

• clarifying highest priorities of stakeholders• identifying facilitation gaps in recommendations and

standards• improving outreach• forming special volunteer eBGT expert support team• seeking extra-budgetary funding

The electronic Business, Government and Trade The electronic Business, Government and Trade Initiative Initiative -- eBGTeBGT

THE WAY FORWARDTHE WAY FORWARD

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6 - 8 April 2009 APEC SWWG, Singapore 47

Participate in the development & implementation of UN/CEFACT Trade Facilitation & eBusiness

standards. Join us at our upcoming Forum meetings:

2009• April 20-24, Rome, Italy

• September 28-2 October, Sapporo, Japan

Future UN/CEFACT ForumsFuture UN/CEFACT Forums

6 - 8 April 2009 APEC SWWG, Singapore 48

http://www.UNCEFACT.org