Ulster County Facility Management and

Development Program

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Agenda

• Program Purpose

• Benefits

• Tools, Findings & Recommendations

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Purpose: Facility Management & Development

Program

• Build a comprehensive facility planning system

• Provide tools to assist decision making

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Benefits to Ulster County• Building condition report card

• Forecast of space requirements

• Cost savings across building life spans

• Ability to prioritize capital investments

• Ability to compare ownership and lease options

• Easy access to building information and planning tools

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Tools

• Building Information Database• Space Planner• Energy Auditor• Lifecycle Planner• Investment Priority Planner • Building Strategy Selector

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Tools: Building Information Database

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Tools: Building Information Database

• Findings: current rate of facility funding has produced $47M of deferred maintenance

• Recommendation: correct red & yellow deficiencies over next 10 years (2018)

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Tools: Space Planner

• Findings: – 71,000 SF of unused space– Space Forecast = need 33,000 SF by 2018

(50% of future need come from court system) • Recommendations:

– Eliminate unused space– Develop plan to address Court system space

requirements (consider consolidated court bldg)

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Tools: Energy Auditor

• Findings: – Energy usage exceeds DOE benchmark by

42% ($544,000/yr)

• Recommendations: – Perform detailed energy survey at red bldgs to

determine cost savings and payback period

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Tools: Lifecycle Planner

• Findings: – Lifecycle focused operations and capital

investment budget = $11.5M/yr– Projected savings = 3.28% = $21.5M = $421K/yr

• Recommendations: – Adopt a lifecycle approach to facility planning

and investment– Adopt a lifecycle based facilities budget

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Tools: Investment Priority Planner

• Findings: – Top 3 priorities for capital investment action:

• Emergency Management• Information Services• Court House

• Recommendations: – Use Priority Planner to rank buildings for

capital investment action– Immediately develop plans to address top 3

priorities

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Tools: Building Strategy Selector

• Findings: – Most cost effective solutions for top 3

priorities:• Emergency Services – renovate and add space• Information Services – lease IBM space• Court system – construct new at new site

• Recommendations: – Pursue facility solutions recommended by tool

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Questions