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Revised August 22, 2016 ULSTER COUNTY BOCES SCHOOL OF SURGICAL TECHNOLOGY HANDBOOK

ULSTER COUNTY BOCES SCHOOL OF SURGICAL TECHNOLOGY...Services, 568 Broadway, New York, NY 10012, 212-966-6311 4. Evidence of U.S. citizenship or other legal residency if born outside

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Page 1: ULSTER COUNTY BOCES SCHOOL OF SURGICAL TECHNOLOGY...Services, 568 Broadway, New York, NY 10012, 212-966-6311 4. Evidence of U.S. citizenship or other legal residency if born outside

Revised August 22, 2016

ULSTER COUNTY BOCES

SCHOOL OF SURGICAL TECHNOLOGY

HANDBOOK

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INDEX

Academic and/or Clinical Probation ... 11-12

Academic Integrity.................................. 8-9

Accreditation ........................................... 3-4

Administration & Faculty .......................... 4

Admission Requirements ........................... 5

Adult Education Grievance Procedure. .... 14

Affiliating Agencies ................................... 4

Alcohol & Drug Free Environment ......... 17

Association Membership ......................... 13

Attendance ............................................... 11

Campus Security ................................. 15-16

Certification ............................................... 4

Confidentiality Policy ......................... 20-21

Confidentiality Statement ........................ 22

Definition of a Surgical Tech ..................... 3

Firearms or Weapons Possession ............. 17

Fraud ................................................... 17-18

Handbook Acknowledgement .................. 24

Harassment & Assault......................... 18-19

Health Requirements ................................ 12

Mission Statements .................................... 3

Performance Standards .............................. 7

Preparation for Clinical Practice .............. 12

Professional Conduct ............................... 13

Program Completion Requirements ......... 12

Program Goals & Objectives .................. 5-6

Program Hours ........................................... 8

Program Outcomes..................................... 8

Progression Standards .............................. 10

Prohibited Conduct .................................. 19

Provision for Counseling of Student

Problems Other than Academic ............... 13

Provision for Handling Student Complaints

............................................................. 13-14

Re-Entry & Program Transfers .................. 8

Smoking ................................................... 17

Student Telephone Calls & Messages...... 13

Textbooks ................................................. 13

Transcripts................................................ 13

Uniform Requirements & Appearance . 9-10

User Agreement & Waiver Form ............. 23

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MISSION STATEMENT At Ulster BOCES our mission is to provide high quality shared educational, administrative, and technical services that enable component districts to develop the capacity in their students and adults to achieve higher standards of performance. With an emphasis on economic efficiencies, Ulster BOCES is committed to offering educational programs that enable all students to prepare for employment and/or post-secondary education.

SURGICAL TECHNOLOGY PROGRAM MISSION STATEMENT The mission of the Surgical Technology program is congruent with the mission, and goals of Ulster BOCES. The school’s mission statement presents broad statements regarding the importance of education, knowledge acquisition and love of learning, as well as the need for the school to offer programs which enable students to obtain jobs or transition to post-secondary education. DEFINITION OF A SURGICAL TECHNOLOGIST The faculty in the Department of Surgical Technology supports the mission of its parent institution. Ulster County BOCES provides innovative educational opportunities to empower individuals so they may achieve their highest potential and enhance the community’s quality of life through lifelong learning.

The Surgical Technology Program at Ulster County BOCES prepares the graduate to assume the responsibilities and duties of a Surgical Technologist at entry level. They are members of the health care team who work directly with the patient, registered nurse, surgeon,

and anesthesiologist in a surgical setting, performing a variety of surgical procedures. In addition, the surgical technologist occupies an essential role in the pattern of patient care as an art and science dedicated to restoration of health to the ill and impaired. The program’s curriculum is an ongoing process which requires education in the technical specialties to work together to develop the total surgical team concept. The contribution of their expertise will impact on the unified purpose of nursing preservation and restoration of health in our community.

The surgical technologist will be prepared to sit for the National Board of Surgical Technology and Surgical Assisting National Certification Examination (NBSTSA) upon graduation. It is recognized that there is an increased body of knowledge dealing with the new complex operative procedures technology and that the surgical technologist will gain competency in these areas through his/her active participation in continuing education and professional organizations.

ACCREDITATION Ulster County BOCES is accredited through the: Council on Occupational Education 7840 Roswell Rd., Building 300, Suite 325 Atlanta, GA 30350 Telephone (Toll-Free): 800-917-2081 Fax: 770-396-3790

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The Accreditation Review Council on Education in Surgical Technology and Surgical Assisting (ARC/STSA) is the only CAAHEP-recognized Committee on Accreditation for education programs in surgical technology and surgical assisting.

ARC/STSA 6 W. Dry Creek Circle, Suite #110 Littleton, CO 80120 Phone: 303-694-9262 Fax: 303-741-3655 [email protected]

The Surgical Technology program of Ulster BOCES received accreditation from the Commission on Accreditation of Allied Health Education Programs (CAAHEP) in April of 2002. Accreditation exists to establish, maintain and promote appropriate standards of quality for educational programs. These standards are used for the development, evaluation and self analysis of Surgical Technology Programs. Individuals who graduate from an accredited program are eligible to take the certification examination offered by the National Board of Surgical Technology and Surgical Assisting. (NBSTSA) Commission on Accreditation of Allied Health Programs (CAAHEP) 25400 US Highway N, Suite 158 Clearwater, FL 33763 Phone 727-210-2350 www.CAAHEP.ORG

CERTIFICATION A surgical technologist who is certified by the NBSTSA provides evidence to the employers, other health care professionals and the public that the certified individual has met the national standard for the knowledge that

underlies surgical technology practice. Certified surgical technologists demonstrate mastery of a broad range of knowledge of surgical procedures, aseptic technique and patient care by successfully completing the surgical technology certification examination. Certification by the NBSTSA is nationally recognized. National Board of Surgical Technology and Surgical Assisting 6 West Dry Creek Circle, Ste. 100 Littleton, CO 80120 www.NBSTSA.ORG Applications and costs for membership will be distributed and discussed during the program.

ADMINISTRATION

Marita Kitchell, Ed.MS, SAS, BSN Director of Career & Technical Center

Mary Grenz Jalloh, MS, MPH, CHES, CAS Director Adult Education

Dianne Sleight, MS Coordinator of Health Occupations FACULTY Barbara Maderi, CST Penny Foody, CST Eric Agunzo, CST AnnMarie Marchiondo, CST AFFILIATING AGENCIES Crystal Run Ambulatory Surgery Center Fishkill Ambulatory Surgery Center Health Alliance of the Hudson Valley

Kingston and Benedictine Hospitals Health Quest at Northern Dutchess and

Vassar Hospitals Northern Westchester Northwell Health System Orange Regional Medical Center St. Luke’s Hospital at Cornwall Current enrollment capacity: 22

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ADMISSION REQUIREMENTS 1. Preliminary Reading and Math

screening on the Test of Adult Basic Education (TABE) exam.

2. Students must submit to a Criminal Background check and drug screening prior to admission. Any student with a record of a felony/misdemeanor conviction will be precluded from attending clinical rotations. This inability to participate in clinicals will preclude them from entering program. Students with a record will receive counseling regarding options.

3. Evidence of a high school diploma or GED. Foreign diplomas must be evaluated by World Education Services, 568 Broadway, New York, NY 10012, 212-966-6311

4. Evidence of U.S. citizenship or other legal residency if born outside the U.S.

5. Completed Application

6. 2 professional references/ 1 personal reference

PROGRAM GOALS and OBJECTIVES 1. To provide a learning environment

for students, which facilitates the development of knowledge, skills, and values needed for professional development.

2. To prepare students to function as a surgical technologist who provides and participates in the coordination of patient care as a member of the surgical team by demonstrating knowledge of aseptic technique, surgical procedures and instrumentation.

3. To prepare students to communicate effectively via oral, written and electronic modes.

4. To instill in students an understanding of ethical and legal values related to the practice of surgical technology.

5. To prepare the students with sufficient knowledge and background to be able to assimilate the policies and procedures of any health care institution consistent with their scope of practice.

6. To prepare students with skills required to practice safe patient care during the preoperative, intra-operative and post operative phases of surgery.

7. To prepare the student to sit for and pass the National Certification Examination prepared by the National Board of Surgical Technology and Surgical Assisting. (NBSTSA)

8. To foster the concept of continuing education and lifelong learning.

9. To prepare competent entry-level surgical technologists in cognitive, psychomotor and the affective behavior learning domains.

Cognitive The Graduate Surgical Technologist will:

Become an integral part of a surgical team providing safe care to the patient undergoing surgical intervention.

Evaluate own performance by identifying strengths and limitations using standards of the profession.

Sit for the National Certification examination by the National Board of Surgical Technology and Surgical Assisting.

Psychomotor The Graduate Surgical Technologist will:

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Apply the scientific principles of aseptic technique.

Demonstrate practice that reflects the development of a surgical conscience.

Participate in all activities involved in the preparation of a surgical field and procedure.

Function in the “First Scrub role” on basic surgical procedures and actively participate in the scrub role in a variety of procedures in surgical specialty areas according to Hospital policy.

Participate in the post-operative activities for a surgical procedure according to hospital policy.

Affective behavior The Graduate Surgical Technologist will:

Demonstrate dependability, integrity, and accountability in their practice based on current knowledge in the field of surgery

Functions in the role of surgical technologist throughout a surgical procedure, using an efficient routine, adhering to hospital policy, in a calm and efficient manner.

Recognize the uniqueness of patients and utilizes critical thinking when providing surgical care.

Display an attitude of empathy and respect for the patient and co-workers.

Utilize a variety of methods to facilitate personal and professional growth.

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Performance Standards Surgical Technology is a practice discipline with cognitive, sensory, affective and psychomotor performance requirements. Patient safety is dependent on the student’s ability to meet the following Performance Standards. It is important that every applicant be able to engage in learning activities that will not endanger students, faculty or patients.

ISSUE STANDARD EXAMPLES OF ACTIVITIES

Critical Thinking Critical thinking ability sufficient for

clinical judgment.

Identify cause-effect relationships in

clinical situations, analyze and develop a

plan of activity within an allotted time

frame.

Communication Communication abilities sufficient for

accurate and efficient interpretation

and communication in English, both

verbal and written for interaction with

others.

Explain procedures, responding to

health care provider orders, write

legibly and correctly.

Computerization access skills.

Interpersonal Interpersonal abilities sufficient to

interact with individuals, families and

groups from a variety of social,

emotional, cultural, religious and

intellectual backgrounds.

Establish rapport with patients,

families, peers and health team

members. Perform effectively under

stress.

Mobility Physical abilities to maneuver in small

spaces, navigate stairwells, and

bending to retrieve items.

Lifting (without restrictions) Positioning

and transporting patients. Moving

efficiently to meet the needs of the

patient and surgical team. Participate

in care in emergency and non-

emergency situations. Have full manual

dexterity of the upper extremities,

including the neck and shoulders,

unrestricted movement of both lower

extremities, back and hips and have the

ability to touch the floor and to be able

to sit, bend, reach, walk and stand for

most of the work day.

Motor Skills Gross and fine motor abilities

sufficient to provide safe, effective and

skilled care.

Calibrate and use equipment,

manipulating surgical instruments,

sutures, and needles. Assembly of power

equipment. Operating equipment and

devices in emergency situations.

Hearing Auditory ability sufficient for

observation and assessment of the

needs of the surgical team.

React/respond to signals, alarms and

other displays indicating immediate

needs. Hear team member

communication through the surgical

mask.

Visual Visual ability sufficient for observation

and assessment of the needs of the

surgical team

Observe pertinent data in the surgical

environment that indicate activity for

patient safety. Distinguish signs and

indicators determining sterility and

expiration dates.

Tactile Tactile ability sufficient for

participation in fine skills required on

the surgical field.

Perform required skills for

participation on the surgical field

including manipulation of surgical

needles, assembling complicated

equipment.

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PROGRAM OUTCOMES Certification Rates A minimum of 70% of the graduates who attempt the Nation Board of Surgical Technology and Surgical Assisting National Certification Examination will pass on their first attempt.

Job Placement Rates 80% of the graduates will be employed in health care facilities within one year of program completion as measured by the Graduate Follow-up Survey. (Survey will be mailed no sooner than 6 months after graduation.)

Program Satisfaction Rates 80% of the graduates will express satisfaction with the program as measured by the Program Completion Survey.

Employer Satisfaction Rates 80% of the graduates will successfully practice as part of the professional health care team. (Survey will be mailed no sooner than 9 months after date of employment. PROGRAM HOURS Class: As scheduled 8:30 AM to 3:00

PM, Monday through Thursday, at Ulster BOCES Lake Katrine Campus

Clinical: Dates, times, and locations vary. Generally times are 7:00 AM to 2:30 PM

Some clinical rotations occur during non-published hours. Students are notified of times and dates well in advance of these rotations.

* Student Work Policy - Students are NOT permitted to receive compensation from clinical facilities

while participating in clinical rotations.

All course offerings are enrollment dependent

RE-ENTRY AND PROGRAM TRANSFERS 1. Students who voluntarily withdraw

from the Surgical Technology program may be granted readmission under the following conditions: a. Written recommendation of the

primary instructor b. Successful completion of 50% of

the program c. Seek readmission within 2

calendar years of withdrawal d. Demonstrate competency in the

skills outlined in the first two quarters of the curriculum prior to re-entry

e. Agree to abide by policies (academic and financial) that apply to the calendar year in which re-entry is anticipated

f. Are not found to be in default of a student loan

g. Are in good financial standing with BOCES.

2. Ulster County BOCES does not accept student transfers from other educational programs.

ACADEMIC INTEGRITY Academic integrity is important in student work. Students are expected to maintain the highest standards of honesty; academic dishonesty in any form is regarded by the school as an intolerable breach of academic ethics and deserves immediate disciplinary action. The responsibility for maintaining academic integrity rests with the individual student.

Academic dishonesty includes, but is not limited to the following:

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1. Cheating on examinations;

2. Plagiarism, i.e., the use of words or ideas of others, whether borrowed, purchased, or otherwise obtained, without crediting the source;

3. Willingly collaborating with another student in any of the above actions which result in a student submitting work that is not his or her own;

4. Stealing examinations, falsifying academic records, and other such offenses;

5. Submitting work previously presented in another course without permission of the instructor; and

6. Unauthorized duplication of computer software.

Disciplinary action will be initiated by the instructor if evidence indicates that a student is guilty of academic dishonesty. Depending upon the circumstances, any first offense will result in one of the following actions: 1. Repetition of the assignment or

examination,

2. A failing grade for the assignment or examination,

3. A failing grade for the course, or

4. Suspension/dismissal from the program.

An official report of any instance of academic dishonesty will be filed by the faculty member with the Director of the Career and Technical Center. The Administrator will schedule a meeting with the student to review and clarify the school’s policy on academic integrity. The student will sign a statement indicating: 1. That he or she understands the

issue and its seriousness,

2. That he or she will be dismissed from the school if any second instance is reported.

The student appeal process, if desired, must begin within ten school days after imposition of the faculty member’s choice of disciplinary action. The student may provide witnesses or other relevant support during the appeals process. UNIFORM REQUIREMENTS & APPEARANCE It is suggested that each student purchase 1 uniform top, 1 uniform bottom, and 1 pair of closed shoes. The required styles are listed below. Cherokee Authentic Scrubs Workwear: Unisex Drawstring Pant – Wine – style #4100 or #4200 V-Neck Tunic – Wine – style #4700 Uniform shoe – No open front or backs are permitted Lab coat – White – Swan style #161 and BOCES patch AAA Well Suited Uniforms 612 Ulster Ave. Kingston, NY 12401 845-331-3433 Poughkeepsie Uniform Center 37 Raymond Ave. Poughkeepsie, NY 845-471-5085 KVI Uniforms & Equipment, Inc. 50 Carpenter Avenue Middletown, NY 10940 845-343-7868 Cherokee Uniforms www.cherokeeuniforms.com

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No jewelry is to be worn while in uniform. In the case of pierced ears, only an inconspicuous button type earring may be worn (one per ear). No other visible body piercing jewelry may be displayed.

Make-up should be used in moderation. Avoid the use of heavy fragrances of any nature (i.e.: perfumes, deodorants, etc.).

Nails must be trimmed or filed so that they are not a hazard to the patient. No polish of any color may be worn. Fake or porcelain nail wraps are not acceptable.*

Any student appearing out of uniform when a uniform is required will be considered absent.

The personal appearance/dress code applies to clinical rotations only. Students may dress in appropriate regular clothing for class sessions.

*Personal appearance and dress code guidelines have been developed to address student and patient safety and infection control. PROGRESSION STANDARD Academic Students must achieve a 75% average in the academic aspect of the program. Grading scale: 90-100% = A; 80-89% = B; 70-79% = C; 60-69% = D; 59% and below = F. If a student is absent for an exam or quiz, it must be made up and the highest grade the student will receive is a 75%. Laboratory 1. Students are graded on a pass/fail

basis for laboratory experiences.

2. Students must have a health clearance on file prior to the start of the first day of lab and clinical.

3. Students will be given an oral and or written, evaluation of their laboratory performance.

Clinical 1. Students are graded for clinical

experiences.

2. Students must have a health clearance on file prior to the start of the first day of lab and clinical.

3. Clinical placements are designed to expose the student to a variety of surgical procedures. The clinical rotation assignment is determined by the instructors. This is reviewed by the clinical coordinator.

4. Students are responsible to maintain a log of surgical procedures. Weekly submission of this log will be filed in the student clinical folder in the classroom. A copy is maintained by the student. The purpose of this document is to ensure that students participate in the number of procedures as outlined by the AST requirements. (Core Curriculum for the Surgical Technologist, 6th edition)

5. The minimum of 120 cases are required as set standard by the AST guidelines.

Student work policy 1. Students may not receive any

monetary remuneration during the educational experience.

2. Students may not be substituted for paid personnel during the clinical aspect of the program.

3. All activities including clinical in the program must be educational.

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ATTENDANCE Early Leave/Late Arrival Students are expected to be in attendance every day class or clinical is in session. 1. Classroom absences must be

recovered hour for hour.

2. Arrangements for classroom make up time should be made with the primary instructor.

3. There is no charge for the recovery of lost classroom time.

4. Students are not required to recover lost class or clinical time if BOCES closes for inclement weather or other emergencies.

5. Students are expected to be in class and clinical on time.

6. Students arriving late to or leaving early from class or clinical on a regular basis may be dismissed from the program for conduct unbecoming a student in a professional program. The student will be required to sign a contract acknowledging that a continued problem of lateness may result in dismissal.

7. Students are expected to discuss anticipated, unavoidable infractions of this policy with their instructor and alternate arrangements must be made to satisfy stated policy requirements.

Classroom Lates 1. Five (5) lates shall equal one (1)

absence

2. Arriving 45 minutes or later after the scheduled start of a class or leaving 45 minutes or earlier before the scheduled end of class will constitute an absence equal to one (1) class day.

Clinical / Laboratory absences 1. Clinical/laboratory time can only be

recovered during scheduled clinical make-up days and on a limited basis. Arrangements for makeup must be made with the clinical coordinator and program director.

2. There is a $10.00 per hour charge for clinical make-up time payable in advance. Pre-paid clinical make-up time is non-refundable.

3. If you are not going to attend a clinical due to illness or an emergency, you must call the clinical area to which you are assigned and inform your instructor or the person in charge as soon as possible. Obtain the name and title of the person with whom you left the message at the school or clinical site.

4. A no-show/no-call is a serious infraction of protocol and reflects an irresponsible attitude and poor judgment. It will be noted as such in the student record. A pattern of poor judgment and irresponsibility will result in dismissal from the program.

ACADEMIC and/or CLINICAL PROBATION A student will be placed on academic probation who: 1. Exceed 24 hours of lost class and/or

clinical time.

2. Students will be notified in writing that they have been placed on academic probation. Probation is retroactive to the date of non-compliance.

3. An immediate plan of action will be implemented with the approval of the instructor(s) and the Health Care Coordinator. If the student obligation is not met, the student will receive

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written notice of referral to the Director of the Career and Technical Center.

4. Students who are absent for a total of 36 hours will be dismissed from the program. Furthermore, they will be referred to the Director of the Career and Technical Center. (Note: The hours a student makes up will not reduce the total number of hours absent.)

PREPARATION FOR CLINICAL PRACTICE The faculty and students are ethically accountable for upholding the Association of Surgical Technologists (AST) Code of Ethics and the Patient’s Bill of Rights. Clinical experiences are planned to provide opportunities for students to apply theory to practice. It is imperative for students to prepare for these experiences.

Prior to all laboratory and clinical experiences students are expected to:

Complete all reading assignments

Review material related to their assignments

Practice the required skills

PROGRAM COMPLETION REQUIREMENTS In order to graduate, a student must: 1. Complete all courses/ hours

described in the curriculum (970 hours)

2. Complete all Surgical Technology courses with a minimum grade of 75% class and pass for lab and clinical.

3. Submit the completed documentation of the Core Case Requirements.

4. Students must sit for the National Certification Examination prepared by the National Board of Surgical Technology and Surgical Assisting. (NBSTSA) in order to be considered a program completer.

5. The student is responsible for knowing and meeting the requirements for graduation as set forth by the School of Surgical Technology.

HEALTH REQUIREMENTS A pre-admission physical, including laboratory screening and immunizations is required by the first day of class. The cost of this physical is assumed by the student. (The physical must also include a Urine Drug screen) Students are expected to maintain good health and good attendance. They are also expected to exercise good judgment in regard to attendance if they have a condition that might be infectious to others. Any student with an infectious condition must report this to the instructor before assignment in the clinical area. Illness or Accidents during instructional time Illness or accidents while in attendance should be reported to an instructor immediately.

Only emergency first aid care is available at any of the cooperating health care agencies. Care beyond this is the responsibility of the student and the student's family.

An Incident/Accident Report must be made out for any accident occurring to students while in affiliated facilities or on school property.

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TEXT BOOKS Adult students are provided with the primary textbooks before the first day of class. A complete list of required and suggested text and their approximate costs may be obtained by contacting the Health Occupations Office.

Surgical Technology for the Surgical Technologist, 4th Ed.,AST

Study Guide for Surgical Technology for the Surgical Technologist, 4th Ed., AST

Pearson’s Surgical Technology Exam Review, 3rd Ed., Rogers/Boegli/LaRue

Coursemate – Computer Program

PROFESSIONAL CONDUCT If a student engages in an activity deemed inappropriate by the instructor, he/she will be told to leave the class or clinical area and will be counted absent for the day as well as be subject to stronger school discipline. STUDENT TELEPHONE CALLS AND MESSAGES Students are not to receive telephone calls except in an extreme emergency. In case of an emergency, students may be reached by calling the Career & Technical Center (845-382-1281). The caller will be asked to state the nature of the emergency. This number may not be used for personal messages. Personal messages will not be delivered.

Cell phone usage is not permitted during class or clinical. Cell phone usage in class or clinical will result in a failure for the day. TRANSCRIPTS All grades become a part of a permanent record. Transcripts may be

used as references for employment, admission to colleges and/or universities, and for use in obtaining licensure. Official copies may be obtained, for a fee, by submitting a written request addressed to:

Ulster County BOCES Attn: Marion Jackson

P.O. Box 601 Port Ewen, New York 12466

*No transcripts or reference requests will be honored for students found to be in default of a student loan or who have an unsatisfied financial obligation to BOCES.

Association Membership All Surgical Technology students are required to hold membership in the Association of Surgical Technologists. (Approximate cost is $ 45.00) PROVISIONS FOR COUNSELING OF STUDENT PROBLEMS OTHER THAN ACADEMIC All students encountering obstacles (personal, financial, transportation, child care, etc.) to successful completion of the program should make an appointment with the Health Occupations’ Coordinator. PROVISIONS FOR HANDLING STUDENT COMPLAINTS If a complaint involves a disagreement with another student, the concerned student should follow these steps: 1. Discuss the matter with the other

student against whom the complaint is directed.

2. If this does not resolve the problem, the concerned student should bring all facts to the instructor.

3. If the instructor is unable to resolve the problem, the situation will then

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be presented in writing to the Director of the Career and Technical Center by the student and instructor. A conference will then be convened.

If the complaint is in regard to grades, evaluations, classroom or clinical behaviors, the concerned student should request a conference with the member of the faculty involved, and, if unresolved, request a conference with the Health Occupation's Coordinator. If the issue still remains unresolved, the student may request a conference with the Director of the Career and Technical Center. If the complaint involves concern about some phase of general school policy, the student should: 1. Make an appointment with the

Director of the Career and Technical Center, and;

2. Bring all facts, well organized, to the appointment.

ADULT EDUCATION GRIEVANCE PROCEDURE We want your experience at the Adult Career Education Center of Ulster County BOCES to be a positive and successful one. Therefore, if at any time you are experiencing problems that would interfere with your success at this school, please take the following steps to resolve the problem. 1. Speak with your teacher if the

problem is relevant to your course work. Review Adult Education Handbook to see if your problem is covered.

2. If the problem is unresolved after speaking with your teacher, speak with the immediate program supervisor.

3. If your problem is not resolved, request a Grievance Form from the Adult Education Office. Complete the Grievance Form and submit to the Adult Education Office, PO Box 601, Port Ewen, New York 12466. A school representative will attempt to meet with you within five (5) working days of the receipt of the form.

4. If at this time the concern is not satisfactorily resolved, the student may submit a letter to the Director of Career & Technical Education. Please include:

Reasons for the concern, stating its nature, any surrounding facts, the date it first arose, any events or conditions causing the concern, and a statement of what you would like BOCES to do.

The name of the BOCES representative with whom you met after first filing the grievance form.

Stating the outcome of the meeting with the BOCES representative.

5. The Director will attempt to render a determination with fifteen (15) working days after receipt of the grievance.

6. If at this time the concern is not satisfactorily resolved, the student may file the grievance with the Deputy Superintendent.

7. The Deputy Superintendent will attempt to render a determination with fifteen (15) working days.

8. If the grievance is not resolved at the Deputy Superintendent’s level, the grievance will be shared with the District Superintendent who, upon review of the information presented, will make a final decision within fifteen (15) working days.

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CAMPUS SECURITY The Board of Cooperative Educational Services of Ulster County, pledges to monitor existing procedures and to institute and maintain whatever additional procedures are necessary to assure the safety and security of our students, authorized visitors, faculty, and staff members. Safety Measures To keep our school a safe and secure one, the Ulster Adult Career Education Center offers the following safety measures: 1. Administrative chain of command for

reporting safety problems and concerns

2. Safety lights inside premises of the school which will go on in the event of an electrical power failure

3. Overhead halogen lighting in parking lots, timed to automatically go on at dusk.

4. Locked entrances to the building thereby assuring entrance to the school only through main doors

5. Picture identification cards for all students and staff.

6. Fire drills

7. Smoke alarms Your Role in Campus Security: A. Reporting of Incidents Campus security should involve the efforts of each and every person visiting or attending the Center. Any incident or attempted incident (i.e. theft, vandalism, robbery, physical confrontation, verbal threats, drug or alcohol abuse problems, rape, etc.) should be immediately reported to any of the following school officials:

Director of Career & Technical Center

Director of Adult Education

Security Personnel/Program Monitor

Teacher Public safety is everyone's concern. At any time, if you observe either a suspicious person on school grounds or some type of wrongful activity taking place, please bring it to the attention of any of the above designated school officials. They will promptly assist you in resolving whatever problem you have encountered regarding campus safety or security.

Please cooperate by immediately filing an official written report describing the incident. This will result in an immediate investigation.

If your problem cannot be resolved at the local level, or if a criminal activity is involved, you will be advised to call the following phone number for the Ulster County Sheriff's office:

845-338-3640 Officials at the Town of Ulster office will file a copy of the report with the Director of Adult Education.

Please remember...when it comes to campus security, YOUR SAFETY IS OUR MAIN CONCERN. B. Student Awareness Students are educated about safety awareness and campus security. During their orientation program, they receive Ulster BOCES packets which describe our regulations including behavior and discipline, procedures for visitors to follow, safety, fire drills, and drug and alcohol abuse policy. Drug and Alcohol Abuse Policy In accordance with Section 5145 of the

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Federal Drug-Free Schools and Communities Act Amendments of 1989 (Public Law 101-226), the Board of Cooperative Educational Services of Ulster County prohibits the use of illicit drugs and alcohol by all students and employees.

Ulster BOCES clearly prohibits the unlawful possession, use or distribution of illicit drugs and/or alcohol on school premises or during any part of school activities. Violation of this policy can lead to and include a student's expulsion and referral for prosecution.

Parents, students and employees will be given a copy of the standards of conduct and the statement of sanctions as well as a notice that compliance with the standards of conduct is mandatory.

The Drug and Alcohol Abuse Prevention program will be reviewed biennially to determine its effectiveness, ensure that the sanctions are consistently enforced, and to implement changes if needed.

The Administration at the Port Ewen Center of Ulster County BOCES pledges to keep abreast of any problems regarding Campus Security. By reviewing incident reports and speaking with the person or persons involved in any infraction, we at the Port Ewen Center will continually strive to improve our Campus Security program and to help assure the safety of each student, authorized visitor, faculty and staff member.

As of September 1995, the following additional security measures have been implemented:

An administrator is on call from 4:00 pm - 10:00 pm on all evenings when classes are in session.

STATISTICAL REPORT The number of serious crimes occurring

at the Port Ewen Center is quite low, as the accompanying figures indicate. The statistics cover the property and building (which is the definition of campus according to Section 204 of the Campus Security Act) and also include the sidewalks adjacent to our building entrances. January 1, 2012 - December 31, 2012 Murder 0 Rape 0 Robbery 0 Aggravated Assault 0 Burglary 0 Motor Vehicle Theft Arrests 0 Drug/Alcohol related crimes 0 January 1, 2013 - December 31, 2013 Murder 0 Rape 0 Robbery 0 Aggravated Assault 0 Burglary 0 Motor Vehicle Theft Arrests 0 Drug/Alcohol related crimes 0 Sex offenses – Forcible 0 Sex offenses – Non-forcible 1 January 1, 2014 - December 31, 2014 Murder 0 Rape 0 Robbery 0 Aggravated Assault 0 Burglary 0 Motor Vehicle Theft Arrests 0 Drug/Alcohol related crimes 0 January 1, 2015 - December 31, 2015 Murder 0 Rape 0 Robbery 0 Aggravated Assault 0 Burglary 0 Motor Vehicle Theft Arrests 0 Drug/Alcohol related crimes 0

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Alcohol & Drug-Free Environment The manufacture, distribution, or use of alcohol or a controlled substance on school premises or at associated educational facilities, in school vehicles, or while engaged in school sponsored student activities is strictly prohibited.

Smoking Smoking of cigarettes and other tobacco products is prohibited in all buildings and on grounds. The sale or distribution of smoking products on the campus is also prohibited.

Harassment and Assault Physical or verbal harassment of any kind because of sex, sexual orientation, race, color, national origin, religion, age, or physical challenge, as well as violent assault, particularly sexual assault or bias-related assault, is strictly prohibited.

Firearms or Weapons Possession Possession by anyone, upon any premises to which the school’s rules apply, of any rifle, shotgun, pistol, revolver, firearm or any items that could be construed as a weapon without the written authorization of the Chief Administrative Office, whether or not a license to possess the same has been issued to such person, is strictly prohibited.

Fraud Fraud or other criminal misconduct, such as the use of false identities, forgery of signatures or certifications, and false claims of income, citizenship, or independent student status in applying for financial aid, will result in disciplinary actions being applied, and in the case of fraud involved financial aid, a demand for repayment of funds dispensed.

In any case where violation of any of the school’s rules does not cease after such

warning, or in cases of willful violations of these rules the Chief Administrative Officer of the school or the Chief Administrative Officer’s designee shall take action to cause the removal of the violator from any premises which are occupied in such violation, and shall initiate disciplinary action as provided in those documents or statues previously cited. Disciplinary action, excluding those penalties determined in a legally constituted court of law, may be any of the following:

Admonition - An oral statement to the offender that the offender has violated school regulations.

Warning - Notice to the offender, orally or in writing, that continuation or repetition of the conduct found wrongful within a period of time stated in the warning may be cause for more severe disciplinary action.

Censure - Written reprimand for violation of specified regulation, including the possibility of more severe disciplinary sanction in the event of conviction for the violation of any school regulation within a period of time stated in the letter of reprimand.

Restitution - Reimbursement for damage to, or misappropriation of, property. Reimbursement may take the form of appropriate service to repair or otherwise compensate for damages. Such restitution will also take into account the rights of any victims of the actions of the offender.

Suspension - Exclusion from the school and other privileges or activities as set forth in the notice of suspension for a definite period of time.

Expulsion - Termination of the status of the offender for an indefinite

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period of time. The conditions of readmission, or reemployment, if any is permitted, shall be stated in the order of expulsion.

The Chief Administrative Officer, or the Chief Administrative Officer’s designee, may apply to the public law enforcement authorities for any aid deemed necessary in causing the ejection of any violator of these rules and may include a request that the legal counsel of the school apply to any court of appropriate jurisdiction for an injunction or other legal action as may be deemed appropriate or necessary to restrain the violation or threatened violation of this statement or those rules and regulations referred to herein.

The Board of Education affirms and upholds the right of freedom of speech and peaceful assembly and nothing stated herein is intended, nor shall be construed, to limit or restrict these rights, and hereby affirms the right of each and every individual referred to herein to be afforded the due process of law as set forth in the Constitution of the United States, New York State, and all statutory law. Harassment and Assault Policies An essential part of the Ulster BOCES Equal Opportunity policy is to maintain an environment in which employees and students are able to work and learn without physical or verbal harassment of any kind because of sex, sexual preference, race, color, national origin, religion, age or physical challenge, and free from any violent assault, particularly sexual assault or bias-related assault.

The emphasis of this policy is on prevention. The school will distribute appropriate literature and present workshops and programs to develop an

awareness of this policy statement and sensitivity to these issues. Harassment In September 1980, the Equal Employment Opportunity Commission issued revised guidelines dealing with sexual harassment as an unlawful practice under the Civil Rights Act of 1964.

Prohibited behavior, which may be either physical or verbal, is defined by the Federal guidelines as “unwelcome sexual advances, request for sexual favors, and other verbal or physical conduct of a sexual nature - when: 1. Submission to such conduct is made

either explicitly or implicitly a term or condition of an individual’s employment or education;

2. Submission or rejection of such conduct by an individual is used as a basis for employment or education decisions affecting such individual; or

3. Such conduct has the purpose or effect of unreasonably interfering with an individual’s work performance or creating an intimidating, hostile or offensive working or educational environment.”

Although these Federal guidelines apply to sexual harassment in the workplace, school policy makes them also applicable to students pursuing educational and other activities at BOCES. This concept of harassment is also extended to include harassment because of sexual preference, race, color, national origin, religion, age or physical challenge.

Assault

Although any act of assault constitutes a criminal act and although any act of assault is prohibited by the school’s

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policy on Maintenance of Order, with this policy the school affirms its commitment to prevention of assault on campus, particularly sexual assault or bias-related assault, and confirms its commitment to making its students and employees aware of the legal consequences of such acts.

Within this policy, sexual assault is used as a general term to encompass acts which would constitute sexual crimes, offenses or violations under the New York State Penal Law.

PROHIBITED CONDUCT No person, either singly or in concert with others, shall: a. Willfully cause physical injury to any

person, nor threaten to do so for the purpose of compelling or inducing such other person to refrain from any action which he or she has a lawful right to do or to do any act which he or she has a lawful right not to do.

b. Physically restrain or detain any other person nor remove such person from any place where the person is authorized to remain.

c. Willfully damage or destroy property of the institution or under its jurisdiction nor remove or use such property without authorization.

d. Without permission, expressed or implied, enter into any private office of an administrative officer, member of the faculty or staff member.

e. Enter upon and remain in any building or facility for any purpose other than its authorized uses or in such manner as to obstruct its authorized use by others.

f. Without authorization, remain in any building or facility after it is normally closed.

g. Refuse to leave any building or facility after being required to do so by an authorized administrative officer.

h. Obstruct the free movement of persons and vehicles in any place to which these rules apply.

i. Deliberately disrupt or prevent the peaceful and orderly conduct of classes, lectures, and meetings or deliberately interfere with the freedom of any person to express his views including invited speakers.

j. Knowingly have in his possession upon any premises to which these rules apply, any rifle, shotgun, pistol, revolver, or other firearm or weapon without the written authorization of the Chief Administrative Officer, whether or not a license to possess the same has been issued to such person.

k. Willfully incite others to commit any of the acts herein prohibited with specific intent to procure them to do so.

l. Take any action, create, or participate in the creation of any situation which recklessly or intentionally endangers mental or physical health or which involves the forced consumption of liquor or drugs for the purpose of initiation into or affiliation with any organization.

In any case where violation of these rules does not cease after such warnings, or in cases of willful violation of these rules, the Chief Administrative Officer of the school or his or her designee shall have the violator removed from any premises which he or she occupies in such violation and shall initiate disciplinary action as provided in those documents or statutes previously cited.

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ULSTER BOCES CONFIDENTIALITY AGREEMENT As a health occupations student at Ulster BOCES you may have access to what this Agreement refers to as “Confidential Information”. The purpose of the Agreement is to help you understand your duty regarding Confidential Information. Hospital and Patient Records All hospital and patient records are confidential. Requests for information concerning a patient should be referred to the clinical supervisor or designee. Students are expected to maintain the confidentiality at all times and without exception. Failure to comply will result in automatic dismissal from the program. HIPPA – PRIVACY What is HIPPA? The Health Information Privacy and Portability Act (HIPPA), finalized August 2001, ensures that personal health information is protected. It imposes new restrictions on the use and disclosure of protected personal health information (PHI) and gives patients greater access to their medical record. PHI includes any information – oral, written on paper, or sent electronically – about a person’s physical, or mental health, services rendered or payment of those services, and that includes personal information (name, address, date of birth, etc) connecting the patient to the records. What is confidential information?

Details about illness or condition

Information about treatments

Photographs or videos of the patient

Healthcare provider’s notes about a patient

Conversations between patient and provider

Who is authorized to see confidential information?

Certain employees, nursing students, nursing instructors, those who provide care or treatment to the patient, billing, medical records, quality assessment.

Courts and law enforcement officials – a court can order release of confidential patient information for trial, mandatory reporting laws (such as child or elder abuse, gunshot wounds, motor vehicle accidents).

Other government agencies – Medicare-Medicaid to provide benefits or public health officials for communicable diseases.

Insurance providers – so they can pay for the treatment.

Confidential information should never be revealed to:

Employees or doctors who are NOT providing care for the patient.

Unauthorized (not identified as a patient representative) friends/family – not all friends or family members have the right to know the patient’s information.

Your family/friends – you can NOT go home at the end of the day and say “you’ll never guess who I saw today!” Unless the patient gives you permission, you cannot share this information.

What is the minimum necessary? In general, use/disclosure of PHI is limited to the minimum amount of health

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information necessary to get the job done right. Remember, today we transmit and store information in a number of ways: fax machines, computers, social media such as Facebook, e-mails, etc. Be alert when handling information and take extra steps to protect our patients.

What happens to those who do not comply? All hospital and health care facility patient records are confidential. Requests for information concerning a patient should be referred to the clinical supervisor or designate. Students are expected to maintain the confidentiality at all times and without exception. Otherwise, you will be DISMISSED from the program.

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CONFIDENTIALITY STATEMENT

Confidential information is protected by the PRIVACY LAWS of the United States of America and the State of New York. All patient care information and identities are confidential and the STUDENT is obligated to respect the patient’s right to privacy by protecting CONFIDENTIAL INFORMATION unless obligated or ALLOWED BY LAW to disclose the information such as in a medical/legal case. This conforms with the Health Information Privacy and Portability Act (HIPPA). A breach of confidentiality is considered unprofessional conduct, and any instructor/student found breaching the patient’s rights of confidentiality will be dismissed from the Practical Nursing Program. Examples of such a breach are discussing patient identity, care, diagnosis, procedure, or surgical results in public places such as elevators, the movies, and cafeterias and the copying of patient medical records verbatim whether by hand or electronic methods.

INSTRUCTOR/STUDENT STATEMENT I have read, discussed, and fully understand the confidentiality statements on this form, and I agree to comply fully with these statements as POLICY for the HEALTH OCCUPATIONS PROGRAM AT ULSTER COUNTY BOCES. PRINTED NAME SIGNATURE DATE

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CAREER & TECHNICAL EDUCATION

P.O. Box 601, Route 9W • Port Ewen, NY 12466 Telephone: 845-331-0902 Facsimile: 845-339-8797

www.ulsterboces.org

User Agreement and Waiver Form

Please print:

User/Account Holder Name: _________________________________________________

School: __________________________________________________________________

Grade/Position: ____________________________________________________________

I have read and understand the Ulster County Board of Cooperative Educational Services’

Acceptable Use Policy regarding Internet use of district-sponsored account.

I agree to abide by its provisions.

I understand that in-school access to the Internet is designed solely for educational purposes. I also

understand that a variety of inappropriate and offensive materials are available over the Internet and

it may be possible for me to access these materials inadvertently. I agree to act responsibly and to

refrain from viewing inappropriate and/or offensive materials. I further understand that it is possible

for undesirable or ill-tended individuals to communicate with me over the Internet, that there is no

practical way for the Ulster County Board of Cooperative Educational Services to prevent this from

happening. I agree to take responsibility for avoiding such individuals and to report any such

attempts at communicating with me.

I understand that I have no right to privacy when I use the Ulster County Board of Cooperative

Educational Services’ computer network and the Internet, including e-mail. I authorize the Ulster

County Board of Cooperative Educational Services staff to monitor any communications to or from

me on the Ulster County Board of Cooperative Educational Services’ computer network and Internet.

I have determined that the benefits of having in-school access to the Internet outweigh the potential

risks, and I will not hold the Ulster County Board of Cooperative Educational Services or the Internet

Access Provider, the Mid-Hudson Regional Information Center, responsible for material acquired or

contacts made on the Ulster County Board of Cooperative Educational Services network or the

Internet.

I further understand that any violation of the provisions in the Acceptable Use Policy may result in

suspension of revocation of my system access and related privileges, other disciplinary action, and

possible legal action.

Account Holder/User Signature: __________________________________________________

Date: ________________________________________________________________________

BRINGING ULSTER COUNTY SCHOOLS TOGETHER TO ENHANCE TEACHING & LEARNING

Ellenville Central Schools • Highland Central Schools • Kingston City Schools • New Paltz Central Schools • Onteora Central Schools •

Rondout Valley Central Schools • Saugerties Central Schools • Wallkill Central Schools • West Park Union Free School

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I acknowledge that I have read, understand and agree to all of the material included in the Student Handbook of the Ulster County BOCES School of Surgical Technology. Name (please print) Date Signature Teacher’s Signature