Ukiah Unified School District - 1.cdn.edl.io · Ukiah Unified School District Personnel Commission April 2018 52 Page 2 of 172 Twenty-four of the job classes reviewed in this study

Ukiah Unified School District

Classification and Salary

Review and Recommendations for

Selected Job Classes

PHASE III: First Reading APRIL 24, 2018

Custodial, Grounds, Maintenance, Risk Management/Benefits, Technology,

Transportation, Warehouse/Food Services Delivery

Ukiah Unified School District Personnel Commission

Martha Giacomini

Commissioner

Kathy James

Commission Chair

Susan Sher

Commissioner

Director of the Personnel Commission

Iralene Holbrook

Assistant Superintendent, Human Resources

Nicole Glentzer

Prepared by:

Frederick Labib-Wood, Associate

Eric Hall & Associates 5245 Avenida Encinas, Suite A, Carlsbad, CA 92008

Office 760.602.9352, Cell 760.519.8531

[email protected]

mailto:[email protected]

Ukiah Unified School District Personnel Commission – April 2018

i

Table of Contents

Executive Summary .................................................................................................................. 1

Introduction ............................................................................................................................... 5

Scope of Study .......................................................................................................................... 5

Study Parameters ....................................................................................................... 6

Information Reviewed and Research Conducted ....................................................... 6

Site Interviews ........................................................................................................... 6

Current Classes Related to Custodial Services ......................................................................... 9

Custodian I ................................................................................................................. 9

Utility Custodian ...................................................................................................... 11

Head of Plant I ......................................................................................................... 11

Head of Plant II ........................................................................................................ 12

Head of Plant/Day Lead ........................................................................................... 12

Head of Plant/Night Lead ........................................................................................ 14

Lead Custodian ........................................................................................................ 15

Current Classes Related to Grounds Services ......................................................................... 17

Groundskeeper II ..................................................................................................... 17

Groundskeeper III .................................................................................................... 18

Lead Groundskeeper ................................................................................................ 19

Current Classes Related to Maintenance Services .................................................................. 21

Maintenance II ......................................................................................................... 21

Maintenance III ........................................................................................................ 22

Lead Maintenance .................................................................................................... 23

Current Classes Related to Risk Management ........................................................................ 25

Risk Manager ........................................................................................................... 25

Current Classes Related to Technology .................................................................................. 27

Technology Specialist .............................................................................................. 27

Student Information Systems Analyst...................................................................... 28

Lead Student Information Systems Analyst............................................................. 29

District Information Technology Specialist ............................................................. 30

Lead Technology ..................................................................................................... 31

Technology Supervisor ............................................................................................ 32

Current Classes Related to Transportation .............................................................................. 35

Bus Driver ................................................................................................................ 35

Utility Bus/Delivery Driver ..................................................................................... 36

Bus Driver Instructor ............................................................................................... 37

Transportation Supervisor ........................................................................................ 38

Mechanic III ............................................................................................................. 39

Lead Mechanic ......................................................................................................... 40

Classes related to Delivery Services ....................................................................................... 43

Delivery Person ........................................................................................................ 43

Conclusion ............................................................................................................................... 45

Appendices (see complete list on page ii) ........................................................................ 47-172

Ukiah Unified School District Personnel Commission April 2018

ii

Appendix A Summary of Recommendations ..................................................................... 47

Appendix B 2017-2018 Classified and Management Salary Schedules at Start of Review

and Sample Data Collection Questionnaire ................................................... 55

Appendix C Updated Title and Description: Custodian .................................................. 63

Appendix D Updated Class Description: Utility Custodian ....................................... 67

Appendix E Updated Class Description: Head of Plant I .......................................... 71

Appendix F Updated Class Description: Head of Plant II ......................................... 75

Appendix G Updated Title & Description: Head of Plant – High School Lead ............ 79

Appendix H Updated Title & Description: Lead Custodian and Warehouse

Coordinator ............................................... 83

Appendix I Updated Title & Description: Groundskeeper .......................................... 89

Appendix J Updated Title & Description: Senior Groundskeeper ............................... 93

Appendix K Updated Class Description: Lead Groundskeeper ................................. 97

Appendix L Updated Title & Description: Maintenance Worker ............................... 101

Appendix M Updated Title & Description: Senior Maintenance Worker ................... 105

Appendix N Updated Title & Description: Lead Maintenance Worker ...................... 109

Appendix O Updated Title & Description: Risk and Employee Benefits Manager .... 113

Appendix P Updated Class Description: Technology Specialist ............................. 117

Appendix Q Updated Class Description: Student Information Systems Analyst ..... 121

Appendix R Updated Title & Description: Lead Student Information Systems

Analyst .................................................... 125

Appendix S Updated Class Description: District Information Technology

Specialist ................................................. 129

Appendix T Updated Class Description: Network Specialist – Lead ...................... 133

Appendix U Updated Class Description: Technology Supervisor ........................... 137

Appendix V Updated Class Description: Bus Driver ............................................... 141

Appendix W Updated Class Description: Utility Bus/Delivery Driver..................... 145

Appendix X Updated Class Description: Bus Driver Instructor .............................. 149

Appendix Y New Job Class Description Senior Bus Driver Instructor ................... 153

Appendix Z Updated Class Description: Transportation Supervisor ....................... 157

Appendix AA Updated Title & Description: Vehicle and Equipment Technician ........ 161

Appendix BB Updated Title & Description: Lead Vehicle and Equipment

Technician ............................................... 165

Appendix CC Updated Title & Description: Warehouse/Food Services Delivery

Driver ...................................................... 169

Ukiah Unified School District Personnel Commission – April 2018

Page 1 of 85

Executive Summary

The Ukiah Unified School District (District) provides comprehensive K-12 services to support the learning

and education of students in the City of Ukiah and several nearby communities along US Highway 101 from

Hopland in the south up to Calpella and Redwood Valley to the north. The District also provides preschool,

extended day, and adult education services to these communities.

Over the past several years the District’s Personnel Commission (Commission) undertook multi-phase

review of its classification plan to assist the District’s ongoing commitment and efforts to ensure that

students, parents, teachers, staff and administrators continue to receive high quality, consistent and reliable

customer service. The first phase reviewed primarily the clerical, secretarial and administrative support

classes (2014-2016). The classified instructional and other student support classes were reviewed in the

2016-2017 school year. This final phase, conducted during the 2017-2018 school year, examined the

classified positions in the Custodial, Grounds, Maintenance, Risk Management, Technology, Transportation,

and Warehouse/Delivery series. Eric Hall and Associates (EH&A) was contracted to conduct this study

which reviewed the 27 job classes listed below:

CLASS TITLES TO BE REVIEWED #Emp.

Level Sal.Sched. #02

Step 1 Step 5 Max

Step 9

Range

Spread 1-9

1 Custodian I 20 D 4 12.79 15.55 18.90 47.77% $6.11

2 Utility Custodian 1 E 5 13.43 16.33 19.84 47.73% $6.41

3 Head of Plant I 2 E 5 13.43 16.33 19.84 47.73% $6.41

4 Head of Plant II 8 F 6 14.10 17.14 20.84 47.80% $6.74

5 Head of Plant-Day Lead 1 H 8 15.55 18.90 22.97 47.72% $7.42

6 Head of Plant-Night Lead 1 H 8 15.55 18.90 22.97 47.72% $7.42

7 Lead Custodian 1 L 12 18.90 22.97 27.92 47.72% $9.02

8 Groundskeeper II 4 J 10 17.14 20.84 25.33 47.78% $8.19

9 Groundskeeper III 1 K 11 18.00 21.88 26.59 47.72% $8.59

10 Lead Groundskeeper 1 L 12 18.90 22.97 27.92 47.72% $9.02

11 Maintenance II 2 J 10 17.14 20.84 25.33 47.78% $8.19

12 Maintenance III 2 K 11 18.00 21.88 26.59 47.72% $8.59

13 Lead Maintenance 1 L 12 18.90 22.97 27.92 47.72% $9.02

14 Risk Manager (Mgt. Sched. #8: 15 steps) 1 Mgt #08 R7 33.67 35.69 40.25 19.54% $6.58

15 Technology Specialist 6 K 11 18.00 21.88 26.59 47.72% $8.59

16 Student Information Systems Analyst 1 K 11 18.00 21.88 26.59 47.72% $8.59

17 Lead Student Information Systems Analyst 1 M13 19.84 24.12 29.32 47.78% $9.48

18 District Information Technology Specialist 1 M13 19.84 24.12 29.32 47.78% $9.48

19 Lead Technology 1 M13 19.84 24.12 29.32 47.78% $9.48

20 Technology Supv. (Mgt. Sched. #8: 15 steps) 1 Mgt #08 R7 33.67 35.69 40.25 19.54% $6.58

21 Bus Driver 17 H 8 15.55 18.90 22.97 47.72% $7.42

22 Utility Bus/Delivery Driver 1 H 8 15.55 18.90 22.97 47.72% $7.42

23 Bus Driver Instructor 2 J 10 17.14 20.84 25.33 47.78% $8.19

24 Transportation Supv. (Mgt. Sched. #8: 15 steps) 1 Mgt #08 R7 33.67 35.69 40.25 19.54% $6.58

25 Mechanic III 2 M13 19.84 24.12 29.32 47.78% $9.48

26 Lead Mechanic 1 N14 20.84 25.33 30.78 47.70% $9.94

27 Delivery Person 3 E 5 13.43 16.33 19.84 47.73% $6.41


52 Page 2 of 172

Twenty-four of the job classes reviewed in this study are represented by the California School Employees

Association (CSEA) Chapter 194. The other three job classes are designated as Classified Exempt

Management.

The classification and compensation findings and recommendations from EH&A for each job class are

discussed on pages 9-44 and summarized in Appendix A starting on page 47.

Appendix B displays the pertinent Ukiah USD salary schedules as well as a copy of the survey questionnaire

distributed to all incumbents of the job classes being reviewed.

Of the 27 current job class descriptions listed above, 12 are recommended to be updated while keeping their

same titles. The other 15 are recommended to be updated and to be assigned an updated title. While the

duties, responsibilities and functions of these classes remain basically the same, the suggested title updates

are intended to clarify the ongoing nature of the work, duties and functions assigned and to assist in

differentiating among the levels in a series (for example, dropping a Roman numeral level designator when

there is only one level as in Custodian I to Custodian since there is no Custodian II).

Current Title Proposed Title Update Discussed in Report

• Custodian I Custodian pg. 9 and Appendix C

• Head of Plant/Day Lead

• Head of Plant/Night Lead

Head of Plant – High School Lead pg. 12 and Appendix G

pg. 14 and Appendix G

• Lead Custodian Lead Custodian and Warehouse

Coordinator

pg. 15 and Appendix H

• Groundskeeper II Groundskeeper pg. 17 and Appendix I

• Groundskeeper III Senior Groundskeeper pg. 18 and Appendix J

• Maintenance II Maintenance Worker pg. 21 and Appendix L

• Maintenance III Senior Maintenance Worker pg. 22 and Appendix M

• Maintenance Lead Lead Maintenance Worker pg. 23 and Appendix N

• Risk Manager Risk and Employee Benefits Manager pg. 25 and Appendix O

• Lead Technology Specialist Network Specialist – Lead pg. 31 and Appendix T

• Bus Driver Instructor (2 FTE) Senior Driver Instructor (1 FTE; 12-mo.) pg. 37 and Appendix Y

• Mechanic III Vehicle and Equipment Technician pg. 39 and Appendix AA

• Lead Mechanic Lead Vehicle and Equipment

Technician

pg. 40 and Appendix BB

• Delivery Person Warehouse/Food Services Delivery

Driver

pg. 43 and Appendix CC

Proposed updated job class descriptions are presented in Appendices C through CC (pages 47-172).

Regarding the compensation survey of hourly wage comparisons, most of the Ukiah jobs in this study fall

at or above the Mid-Range and Max Step of the median. However, as will be discussed in more detail

below, there are a few exceptions: the first level in the Custodial series; the Lead Technology class; and the

District Information Technology Specialist class. While a credible case for a salary level reallocation lies

in the Custodial class, this is also one of the classes that will soon be affected by California’s rising minimum

wage (see highlighted cells on the Classified Salary Schedule at Appendix B Table 2). Hence, it is suggested

that the District negotiate a solution to both challenges at the same time since the minimum wage challenge

affects a much larger group of job classes (and employees) than just custodians.


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There is one class in the study (Risk Manager) for which no external matches were available in the defined

set of comparison agencies established for this review.

EH&A appreciates this opportunity to be of service to the Ukiah Unified School District and its Personnel

Commission, and would especially like to recognize the invaluable support and assistance of the

Commission’s Director Iralene Holbrook and her staff Lori Klee in facilitating and organizing the many

necessary communication steps as well as scheduling the employee interview meetings, and assisting with

follow up data gathering throughout all phases of the review process. We thank both for their diligent and

tireless effort and positive, generous help.


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52 Page 5 of 172

Introduction

In August 2017, the Ukiah Unified School District’s Personnel Commission (Commission) contracted with

Eric Hall & Associates (EH&A) to provide an assessment of the job duties and responsibilities of 27 job

classifications in the District’s classified service. The project established three overall goals:

➢ Verification of current duties

➢ Recommendations as to classification of positions reviewed

➢ Salary range placement recommendations if needed for existing or new job classes

In October September/October 2017 all incumbents of the designated job classes received a questionnaire

(sample at Appendix B pages) with the opportunity to provide information about their job. Those who

responded, were invited to interviews with a representative from EH&A during October 2017. Position

supervisors were also interviewed. Information received from these three sources was synthesized and

incorporated into a job class description draft. This draft was subsequently made available to all incumbents

and their supervisors for review and comment prior to finalizing the proposed job description drafts

presented as Appendices C – CC of this report. Once approved, the page formatting will be adjusted to

conform to the standard job class layout used by Ukiah USD and the Personnel Commission.

Scope of the Study

To accomplish the goals of the study, EH&A undertook the following tasks:

➢ Conducted telephone discussions with senior staff to discuss goals and objectives of the study;

review, discuss, and confirm the scope of the study, the work plan, selection of comparison

organizations for external salary data collection, and the study calendar and timeline.

➢ Reviewed applicable Ukiah USD documents, including policies, regulations, salary schedules, and

existing job descriptions.

➢ Distributed a job analysis questionnaire (sample at Appendix B) to all incumbents of the job classes

to be studied and analyzed those questionnaires that were returned.

➢ Invited survey respondents to participate in on-site interviews and interviewed those who made

themselves available.

➢ Made available to all incumbents and supervisors for their review and comment proposed draft

revisions to the job class descriptions.

➢ Provided a recommendation, as needed, to updated job class descriptions to reflect the various

positions’ duties and responsibilities.

➢ Conducted a summary discussion after the assignment with senior staff reporting findings and

recommendations as well as issues and constraints.

Study Parameters

For this study, the job descriptions identified were reviewed and compared to others both within and outside

the District. Ukiah identified ten agencies for the external comparison.

Information Reviewed and Research Conducted

➢ Employees’ responses to the classification study questionnaires


52 Page 6 of 172

➢ Interviews with incumbents and supervisors, either at their work space or in a small group setting

➢ Job descriptions

➢ Salary schedules

➢ Board policies

➢ External agency pay rates for identifiable comparable jobs among the ten districts that Ukiah USD

had identified

Site Interviews and Updates to Class Descriptions

During October 2017 incumbents who had returned survey questionnaires were invited to be interviewed

by a representative from EH&A. Individual interviews were scheduled with either all incumbents in a class

or a subset of incumbents in classes with a large number of incumbents. Group interviews included up to

six employees at a time.

Based on the data provided by employees through their responses to the questionnaire and from the

individual and group interviews, updates to the job class descriptions were prepared to reflect the

information about tasks, responsibilities, and functions. All employees and supervisors of the classes under

review were afforded the opportunity to review and comment on the drafts. This input was incorporated

into the drafts appearing as Appendices C – CC (pages 47-172 of this report). The drafts provided the basis

for identifying similar jobs in the ten comparison districts designated by the District for use in the salary

survey.

Salary Survey

The District designated ten other school districts to serve as the comparison basis for the salary survey

component of this review. The districts are listed below along with approximate ADA and number of

schools.

DISTRICT Grades ADA # Schools * Other

1. UKIAH USD K-12 >6,500 1 HS 2 MS 6 ES 1 CHS 3 Other

2. Cloverdale USD K-12 >1,300 1 HS 1 5-8 1 ES 1 CHS

3. Cotati-Rohnert Park USD K-12 >6,300 1 HS 5 MS 7 ES

4. Fort Bragg USD K-12 >1,900 1 HS 2 MS 2 ES 1 CHS 2 CD

5. Gridley USD K-12 >2,000 1 HS 1 MS 2 ES 1 CHS 1 CD

6. Konocti USD K-12 >3,200 1 HS 4 E+M 1 ES 1 CHS 3 Other

7. Palo Verde USD K-12 >3,100 1 HS 1 MS 3 ES 1 CHS 1 CD

8. Patterson Joint USD K-12 >6,000 2 HS 1 MS 3 ES 1 K-8

9. Petaluma City Schools K-12 >7,000 2 HS 2 JHS 8 ES

10. Willits USD K-12 >1,500 1 HS 1 MS 3 ES 1 CS 1 IS

11. Windsor USD K-12 >5,200 1 HS 1 MS 4 ES 1 CS 1 IS

* Does not include charter schools. Data drawn from district website and/or Ed Data Education Partnership (CDE/EdSource/FCMAT) HS = High School MS = Middle School ES = Elementary School CHS = Continuation High School

CD = Community Day JS = Junior High School E+M = Elementary & Middle combined

Two Ukiah salary schedules were used for the comparisons: (a) the Classified Salary Schedule (see

Appendix B pp. ) for the classes in the bargaining unit, and the Management/Confidential Salary Schedule


52 Page 7 of 172

#08 (see Appendix B pg. ) for the Risk Manager, Technology Supervisor, and Transportation Supervisor

classes.

Ukiah’s negotiated Classified Salary Schedule is designed in a 5-by-5 format (i.e., 5% difference between

each step across a level/range, and a 5% difference between each Level/Range up and down the schedule).

The resulting 9-step structure more strongly rewards long-term employment with the district than occurs

with most of the comparison districts. An employee hired initially at Step 1 and thereafter performing

satisfactorily will, after nine years, have a pay rate for the same job that is about 47% higher at Step 9. This

range spread of 47% does not include any COLA or other general increase to the entire schedule that may

be negotiated during that nine-year period. At year 10 of employment with the District, a 10% longevity is

provided. Thereafter an additional 5% longevity increase is applied at the beginning of the 15th, 20th, 25th

and 30th years of continuous service.

In contrast, Ukiah’s Management Classified Exempt Schedule #08 currently established for three of the

jobs included in this review is not a 5-by-5 structure. While there are 15 steps instead of 9, the differences

between each step on this schedule varies from about 1.3% to 1.5% for a total level/range spread of only

21% from Step 1 to Step 15. Hence an employee starting at Step 1 will take 15 years to achieve that 21%

difference instead of 9 years to achieve a 47% difference. There are no longevity steps assigned to Ukiah’s

management schedule.

The salary schedule structures for bargaining unit classes also vary significantly among the comparison

districts as displayed here:

District Steps per Level/Range Typical Step 1 to Max Step Typical Step-to-Step Increase

1. UKIAH USD 9 47.7% 5.00%

2. Cloverdale USD 6 27.6% 4.99%

3. Cotati-Rohnert Park USD 6 29.1% 4.97%

4. Fort Bragg USD 10 37.5% 3.84%

5. Gridley USD 5 21.6% 5.01%

6. Konocti USD 10 55.1% 5.00%

7. Palo Verde USD 6 24.8% 4.53%

8. Patterson Joint USD 5 17.0% 4.00%

9. Petaluma City Schools 6 22.5% 4.16%

10. Willits USD 6 27.6% 5.00%

11. Windsor USD 10 30.5% 4.29%

While Ukiah has a 9-step level/range, three districts have a 10-steps per level/range. Five of the districts

have a 6-step level/range. Two districts have a 5-steps per level/range.

One of the 10-step schedules yields a 55% spread from Step 1 to Step 10 with Step-to-Step typically being

5%. Another 10-step schedule design has a 37.5% range spread with 5% between Steps 1 – 5, but only

1.4% between Steps 6 through 10 (hence typical average step-to-step on this schedule is 3.84% weighted

to the early years after hire and smaller reward once stable mastery of the job is achieved).

Among the 6-step schedules the range spread varies from a high of 27.6% to a low of 22.5% and step-to-

step varies from 4.1% to 5.0%. The two districts with a 5-step range have a 21.6% and a 17.0% range

spread.


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The structure and rates of a salary schedule relate directly to two important human resource management

concepts: attracting and retaining talent. If the entry step is consistently too low, top talent may not be

attracted and will seek work elsewhere. If the top end is too low, top talent with District experience gained

at Ukiah may leave after a few years for a higher reward. Ukiah’s current design, with its 47% spread,

rewards longer retention.

In making assessments for comparison purposes, there is the question of what is the “right” comparison

point: the average, the Median, a particular decile, or highest/lowest? Targeting a market median value

results in about half of the comparisons being at or below Ukiah’s salary schedule, with the other half being

above. By contrast, using the average carries the chance of a greater influence from one or two very high

or very low comparison agencies pulling the average farther from a center point.

The primary comparison data points used in this review are Step 1 and the Max Step of each district plus a

calculated value at the Mid-Range, i.e. the halfway value between Step 1 and Max Step (formula: Step 1 +

Max Step, divided by 2). Data displayed in the external comparison tables below are ranked by the mid-

range values. For most of the jobs in this study Ukiah is in a favorable position very close to, when not

above, the median value at the mid- and max- points. This outcome at the top end is due primarily to

Ukiah’s nine steps per Level and 5% per Step, in contrast to the shorter five- or six-step ranges typical of

most of the comparison districts.

One tool/practice to enhance a competitive advantage at the entry point is to grant advance step placement

that recognizes any additional, relevant education/training/experience that a new hire may be bringing to

the organization. Ukiah’s Commission rules allow that consideration.

The retention issue is addressed at the top end of the organization’s salary schedule. Here Ukiah is usually

in a strong position through its 47% increase across nine steps (which is then topped by a 10% longevity at

year 10). Only one of the comparison districts is stronger in its regular structure: Konocti at 55% with its

4.99% annual step increase across all ten steps (with first longevity delayed until year 12).

If the District and Commission are experiencing challenges acquiring talent at current entry-level rates and

despite the tool of advance step placement, the District may want to consider exploring other options such

as signing bonuses for hard-to-fill classes, decreasing the number of steps on the range by dropping off the

first one or two steps which results in a higher entry pay point with employees achieving the top end of the

pay level more quickly (at year eight or year seven) and still have the prospect of a 10% longevity very

soon thereafter at year ten.


52 Page 9 of 172

Current Classes Related to Custodial Services

The seven job classes reviewed in this section play important support roles in the District’s efforts to

maintain clean and healthy school facilities conducive to learning. Table 1a below displays the internal pay

relationships among the classes in this series. The current job class titles are:

• Custodian I

• Utility Custodian

• Head of Plant I

• Head of Plant II

• Head of Plant/Day Lead

• Head of Plant/Night Lead

• Lead Custodian

Table 1a: Ukiah USD Custodial Classes with Classified Salary Ranges for 2017-2018

Job Class Title Department

Salary

Range

Minimum

Step 1

Rate at

Step 1 as

%

difference

from job

on row

above

Maximum

Step 9

Rate at

Step 9 as

%

difference

from job

on line

above

Custodian I All School Sites D 4 12.79 - - - 18.90 - - -

Utility Custodian MOT E 5 13.43 5.0% 19.85 5.0%

Head of Plant I

Assigned small

school & district sites

with no other crew

E 5 13.43 0.0% 19.85 0.0%

Head of Plant II

Elementary and

Middle Schools with

crews

F 6 14.10 5.0% 20.84 5.0%

Head of Plant/Day

Lead Ukiah High School H 8 15.55 10.3% 22.97 10.2%

Head of Plant/Night

Lead Ukiah High School H 8 15.55 0.0% 22.97 0.0%

Lead Custodian MOT Warehouse L 12 18.90 21.5% 27.92 21.5%

Custodian I

This is a multi-position class, with at least one position assigned to each school in the District. Typically,

there is at each elementary school a single position working alone at night on established cleaning routines

organized by the Head of Plant II, the custodial position present during the day. These positions perform

routine cleaning tasks such as sweeping, polishing, vacuuming, waxing, moving and rearranging furniture

and equipment and ensuring immediate graffiti removal when found.


52 Page 10 of 172

All comparison districts were found to have equivalent positions performing very similar work. Table 1b

below displays the data collected:

Table 1b: External Salary Comparisons for Custodian I (Mid-Range descending)

Agency Identified Title Step 1

Rate/Hr.

Mid-

Range

Rate/Hr.

Steps per

Range & Max

Step Rate/Hr.

Patterson Joint USD Custodian 17.43 18.91 5 20.39

Cloverdale USD Custodian 15.61 17.76 6 19.91

Gridley USD Night Custodian 15.74 17.44 5 19.14

Petaluma City Schools Custodian (Nigh) 15.16 16.87 6 18.57

Cotati-Rohnert Park USD Custodian 14.55 16.55 6 18.54

Windsor USD Custodian I 14.28 16.46 10 18.64

Konocti USD Custodian I 12.78 16.31 10 19.84

Palo Verde USD Custodian 14.31 16.09 6 17.86

UKIAH USD CUSTODIAN I 12.79 15.85 9 18.90

Fort Bragg USD Grounds Keeper 13.07 15.71 10 18.35

Willits USD Night Custodian 12.67 14.42 6 16.17

Average Calculation includes Ukiah 14.40 16.58 18.76

Median Calculation includes Ukiah 14.31 16.46 18.64

Finding(s):

• The Ukiah positions are correctly classified.

• The job class description reasonably reflects the duties and responsibilities of the work performed

by the incumbents with some minor updating needed.

• These positions have some contact with students and the public, particularly during after school

events and activities. These are key positions for implementing tasks required to maintain

adherence to certain statutory and regulatory provisions (e.g. the Williams Act).

• While the Custodian I class is the first level in the series, there is no “Custodian II” level in the

classification plan that the use of “Custodian I” implies.

• Table 1b indicates that Ukiah’s Step 1 rate ($12.79) ranks third from the bottom among the 11

districts and is also third from the bottom at Mid-Range. Ukiah’s Max Step rate of $18.90 is only

fourth from the bottom of the comparison group. Ukiah is notably below the median value at Step

1 and at the Mid-Range. Only at Max Step (i.e. year 9) does Ukiah’s rate surpass the Median.

• Based on market data, there is a possible need to reallocate this job class upward on the salary

schedule.

• Effective January 1, 2020 California’s minimum wage rate will rise to $13.00 per hour.

Recommendation(s):

• Change the title to “Custodian” dropping the Roman numeral “I.” This does not change the basic

functions of the class from its previous role in the series or its the work at sites.

• Consider approving a revised job class description with the updated title “Custodian” that reflects

minor clarification of the duties and responsibilities of the job class. A draft job class description

for consideration is included as Appendix C.


52 Page 11 of 172

• While the external data suggests a reallocation of this class to Level E-5 ($13.43–$19.84), the

District may want to address the allocation issues within the larger context of adjusting the classified

salary schedule to address the increases in the minimum wage.

Utility Custodian

This is a single-position class. The position is dispatched daily to provide coverage at sites deemed most

urgent for that day. Effectively the Utility Custodian is the go-to position to provide custodial coverage

either when no substitute is available no cover short-term absences or when supplemental custodial help is

needed at a site. Tasks performed are typical of those assigned to any other Custodian, with the additional

need to be flexible and to adapt quickly to the routines and expectations at different sites.

Finding(s):

• The Ukiah position is correctly classified.


by the incumbent with some minor updating needed.

• There is no need to update the title which reasonably reflects the position’s role as a sort of

“floating” custodian utilized in a “go to” capacity to fill in where needed.

• The incumbent of this position may have occasional contact with students and the public when

carrying out assignments.

• Current salary schedule allocation at E 5 will fall below California’s minimum wage increase to

$14.00 scheduled to become effective January 1, 2021 in less than three years.

• The external market does not present a comparable class.

Recommendations

• Consider approving a revised job class description for “Utility Custodian” that reflects minor

clarification of the duties and responsibilities of the job class. A draft job class description for

consideration is included as Appendix D.

Head of Plant I

This is a two-position class assigned to provide all custodial services at a small school site or a district

facility (e.g. Adult School, South Valley, Pre-School Village, MOT, or DSC). In addition to performing

the full range of duties typical of a Custodian, the position has some of the tasks typical of the Head of Plant

II such as prioritizing special or urgent tasks needed at an assigned location, ordering supplies and providing

a safe, secure space for their storage, and submitting work orders for maintenance repairs to the site. The

Head of Plant I class does not have any regularly assigned Custodians to provide night coverage at the

site(s), in contrast to the Head of Plant II positions which are responsible for coordinating and prioritizing

work to the Custodian(s) assigned to the site for evening/night coverage.

Findings




• There is no need to update the title which reasonably reflects the position’s role as a sole position

responsible for all custodial service at a small site or facility.




52 Page 12 of 172

• This class is currently allocated to level E 5 of the Classified Salary Schedule. The E 5 Step 1 rate

($13.43) will not fall below California’s minimum wage increases until January 1, 2021 ($14.00).


Recommendations

• Consider approving a revised job class description for “Head of Plant I” that reflects minor


consideration is included as Appendix E.

• Continue reviewing options to prepare for future increases in California’s minimum wage rates.

Head of Plant II

This is a multi-position class assigned one each to six elementary and two middle schools. This class serves

as the head custodian for those eight sites and is responsible to lead and coordinate the work of full-time

and part-time Custodians assigned to the site in carrying out the site’s custodial program. In addition to

performing the full range of duties typical of a Custodian, the Head of Plant II trains new hires and

substitutes, works directly with the site’s administrator on assignments for the betterment and safety of the

school, sets cleaning schedules to ensure adequate custodial coverage and determines daily what

special/urgent tasks need to be performed.

Findings




• There is no need to update the title which reasonably reflects the position’s role as a head custodian

at a school site with responsibility to provide all required custodial services either directly, or

through coordination of other Custodians assigned to the site.



• This class is currently allocated to level F 6 of the Classified Salary Schedule. The Step 1 rate

($14.10) will not fall below California’s minimum wage increases until January 1, 2022 ($15.00),

allowing ample time for adjustment.


Recommendations

• Consider approving a revised job class description “Head of Plant II” that reflects minor


consideration is included as Appendix F.

• Continue reviewing options to prepare for future increases in California’s minimum wage rates.

Head of Plant/Day Lead

This is a single-position class assigned to Ukiah High School. The position is responsible for all custodial

services during the day, including typical tasks such as mopping, sweeping, dusting, cleaning restrooms on

an emergency basis. This custodial work is performed when the student body is on site for class instruction.

The Head of Plant/Day Lead generally is the only custodial position at the site during most of that time.

The Day Lead is responsible to open the school, unlock gates and entrance ways on a schedule, take care of

any emergency cleaning, such as graffiti, and throughout the day receives deliveries and responds to


52 Page 13 of 172

individual requests from administrators, teachers and staff. The Day Lead coordinates with the Night Lead

on any issues that must be attended to after students are gone but before the evening crew departs at the end

of its shift. The Day Lead also prepares instructions relating to any evening activities and set ups or take

downs that the night crew will be responsible to complete. The Day Lead reviews supply requests left by

the Night Lead and ensures that custodial supplies are ordered and received in time to meet the needs of the

night crew. While this position functions in a lead capacity and has a very fast work pace each day that has

a high degree of variability because of the large population present during instructional time, the lead

responsibilities do not extend to full scope supervision of other custodial personnel.

Most comparison districts were found to have an equivalent position as head/lead at a high school

performing very similar work. Table 1c below displays the data collected:

Table 1c: External Salary Comparisons for Head of Plant/Day or Night Lead (Mid-Range descending)


Rate/Hr.

Mid-

Range

Rate/Hr.

Steps per Range &

Max Step Rate/Hr.

Cotati-Rohnert Park USD Head Custodian II 18.30 20.81 6 23.31

Patterson Joint USD Lead Custodian 18.85 20.46 5 22.06

Cloverdale USD Lead Custodian (1 per school, all levels) 17.19 19.57 6 21.94

UKIAH USD Head of Plant/Day (or) Night Lead 15.55 19.26 9 22.97

Petaluma City Schools Head Custodian III 16.84 19.16 6 21.48

Konocti USD Lead Custodian 14.09 17.98 10 21.87

Gridley USD Lead Custodian (1 per school, all levels) 16.13 17.88 5 19.62

Windsor USD Custodian II 15.53 17.86 10 20.19

Fort Bragg USD Custodian – Senior 13.56 16.31 10 19.05



Findings

• The Day Lead shares with the Night Lead the responsibility for all custodial services at Ukiah High

School. The Day Lead has more interaction with site administration, staff and students, whereas

the Night Lead must ensure sufficient coordination and oversight of cleaning tasks at night to ensure

standards are met and the school is ready for the next morning.

• The work setting is dynamic with a constant need to adjust priorities to ensure completion of all

essential tasks, which may vary from day to day in focus, priority, and intensity.

• Both the Day Lead and the Night Lead custodian positions at Ukiah High School are paid at the

same level on the Classified Salary Schedule: H 8.

• Ukiah is ranked sixth out of nine among comparison districts at Step 1, fourth out of nine at the

Mid-Range, and second out of nine at the Max Step. Ukiah is below the Median at Step 1, slightly

above the Median at Mid-Range and above the Median (5%) at Max Step.

Recommendations

• Consider approving a new job class description “Head of Plant – High School Lead” that combines

the duties and responsibilities of both the day and night leads. A draft job class description for

consideration is included as Appendix G.


52 Page 14 of 172

• At present there is no recommendation for reallocation to a different level on the Classified Salary

Schedule. However, not all comparison Districts have adjusted their respective salary schedules

for 2017-2018. While Step 1 of Level H 8 is above the pending California Minimum Wage goal of

$15.00, there could well be compression from changes at lower levels in the series in response to

the California’s increasing minimum wage as well as the potential for external pressure as other

comparison districts make their own wage adjustments.

Head of Plant/Night Lead

This is a single-position class assigned to Ukiah High School. The Night Lead coordinates the custodial

program at the high school with its frequent large group meetings and events. The Night Lead plans and

supervises summer, spring and winter break general cleanings, ensures that assigned routes and daily special

requests are fulfilled. The Night Lead orders and stores supplies for the night crew and provides day-today

work coordination and special assignments of the Custodians assigned to the site’s night crew. Provides

training and orientation to new hires and to substitutes so that they quickly adapt to the pace and expectations

of a large high school’s custodial program.

Most comparison districts were found to have an equivalent position as head/lead at a high school

performing very similar work. Table 1c on the previous page displays the data collected.

Findings

• The Night Lead shares with the Day Lead the responsibility for all custodial services at Ukiah High

School.

• The Night Lead exercises sufficient coordination and oversight of cleaning tasks after school and

in the evening to ensure standards are met, special events are adequately supported, and the school

is ready for opening the next morning. The Day Lead has more interaction with site administration,

staff and students, and responds to requests and variable situations typical of a large high school

with its student population.

• The work setting has frequent additional activities associated with student and community use of

the facility after the end of the school day. This requires frequent adjustment and adaptation of

regular routines to provide special event coverage.

• Both the Day Lead and the Night Lead custodian positions at Ukiah High School are paid at the

same level on the Classified Salary Schedule: H 8.

• Data in Table 1c indicates that Ukiah is ranked sixth out of nine among comparison districts at Step

1, fourth out of nine at the Mid-Range, and second out of nine at the Max Step. Ukiah is below the

Median at Step 1, slightly above the Median at Mid-Range and above the Median (5%) at Max Step.

Recommendations

• Consider approving a new job class description “Head of Plant – High School Lead” that reflects

the duties and responsibilities of both the day and night leads. A draft job class description for


• At present there is no recommendation for reallocation to a different level on the Classified Salary

Schedule. However, not all comparison Districts have adjusted their respective salary schedules

for 2017-2018. While Step 1 of Level H 8 is above the pending California Minimum Wage goal of

$15.00, there could well be compression from changes at lower levels in the Custodial series in

response to the California’s increasing minimum wage as well as the potential for external pressure

as other comparison districts make their own wage adjustments. Such changes may indicate the

need to reallocate this class one or two levels higher than at present.


52 Page 15 of 172

• Consider approving an updated job class description with the title “Head of Plant – High School

Lead” that reflects minor clarification of the duties and responsibilities of both the job class and

reclassify both positions to “Head of Plant – High School Lead. A draft job class description for


Lead Custodian

This is a single-position class responsible for the District’s custodial program, its Warehouse facility, and

some aspects of the energy management program. The position operates from the District Warehouse but

regularly travels to various sites to monitor custodial services, to provide assistance to site personnel and to

assist the sites’ head of plant positions to resolve local issues. The Lead Custodian reports to the Director

of Maintenance, Operations and Transportation. The position does not have full supervision responsibility

for other employees.

Districts in the comparison group do not have a comparable job class. Some have “Lead Custodians” but

the term in those districts refers to a school site lead only, not a district-wide overall program lead.

Findings

• The job class description reflects the duties and responsibilities of the work performed by the

incumbent with some minor updating needed.

• The job class title “Lead Custodian” does not convey the position’s responsibility for the Warehouse

aspect of the ongoing assigned duties.

• The incumbent of this position has occasional contact with students and the public when carrying

out assignments.

• This class is currently allocated to level L 12 of the Classified Salary Schedule and will remain

above the upcoming changes to California’s minimum wage.

• This class, responsible not only for lead activities in the custodial program but also for the

Warehouse, is on the same salary level as the program-wide leads in Maintenance and Grounds. It

is presently 20% higher on the Classified Salary Schedule than the high school Head of Plant

classification.

• The external market does not reflect a custodial program-wide lead for comparison.

Recommendations

• Consider approving a revised job class description that reflects minor clarification of the ongoing

duties previously included in the class and responsibilities and that changes the title from “Lead

Custodian” to “Lead Custodian and Warehouse Coordinator” more reflective of the scope of

assignments. A draft job class description for consideration is included as Appendix H.


52 Page 16 of 172

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52 Page 17 of 172

Current Classes Related to Grounds Services

The three job classes reviewed in this section play important support roles in the District’s efforts to

maintain clean and healthy school facilities conducive to learning. Incumbents in the series have infrequent

direct contact and interaction with students and the public during their work. While the series includes a

lead level for day-to-day work coordination, supervisorial responsibilities for all Groundskeeper positions

lie with the Director of Maintenance, Operations and Transportation. Table 2a below shows the current

salary allocation levels and pay relationships of the Groundskeeper series. The current Grounds series job

class titles are

• Groundskeeper II

• Groundskeeper III

• Lead Groundskeeper

Table 2a: Ukiah USD Groundskeeper Classes with Classified Salary Ranges for 2017-2018


Salary

Range

Minimum

Step 1

Rate at

Step 1 as

%

difference

from job

on line

above

Maximum

Step 9

Rate at

Step 9 as

%

difference

from job

on line

above

Groundskeeper II Grounds (MOT) J 10 17.14 - - - 25.33 - - -

Groundskeeper III Grounds (MOT) K 11 18.00 5.0% 26.59 5.0%

Lead Groundskeeper Grounds (MOT) L 12 18.90 5.0% 27.92 5.0%

Groundskeeper II

This is a multi-position class (currently 4 positions and incumbents) responsible to maintain planted areas

around schools and other District buildings and structures. The work involves gardening, planting, mowing,

trimming, weeding and other activities required to maintain lawns, shrubs, trees, planted areas and fields

including the application of herbicides and pesticides in the presence of a State-certified applicator.

Depending on the scope and level of daily work assignments and projects, incumbents may perform tasks

alone or work in teams under the coordination of higher level classes in the Groundskeeper series. Full

supervisory responsibility and work performance evaluation is provided by the Director of Maintenance,

Operations and Transportation (MOT).

Similar job classifications are found in all 11 Districts of the comparison market as displayed in table 2b at

top of next page.


52 Page 18 of 172

Table 2b: External Salary Comparisons for Groundskeeper II (Mid-Range descending)


Rate/Hr.

Mid-

Range

Rate/Hr.

Steps per Range & Max

Step Rate/Hr.

UKIAH USD GROUNDSKEEPER II 17.14 21.24 9 25.33

Patterson Joint USD Groundskeeper II 18.85 20.46 5 22.06

Gridley USD Grounds Worker II 18.23 20.20 5 22.17

Cotati-Rohnert Park

USD Groundskeeper 17.43 19.82 6 22.21

Palo Verde USD Groundskeeper II 17.08 19.20 6 21.32

Petaluma City Schools Grounds Worker 16.84 19.17 6 21.49

Cloverdale USD Groundskeeper 15.97 18.18 6 20.39

Windsor USD Groundskeeper II 15.76 18.10 10 20.44

Konocti USD Groundskeeper 14.09 17.98 10 21.87

Fort Bragg USD Grounds Keeper 12.96 15.71 10 18.45

Willits USD Grounds Person 12.67 14.42 6 16.17



Finding(s):

• The positions are correctly classified at the journey Groundskeeper level.



• Several years ago, the District eliminated the former “Groundskeeper I” level which now makes

superfluous the use of Roman numerals to identify levels in the series.

• Ukiah ranks fourth at Step 1 in the comparison group and is first at both the Mid-Range and Max

Step comparisons points. It is above the median value at all three points: Step 1, Mid-Range and

Max Step.

Recommendation(s):

• Consider retitling the class from “Groundskeeper II” to “Groundskeeper.” This does not change

the basic functions, scope, responsibility and complexity of the class from its previous role in the

series at the journey level while still reflecting its greater complexity, scope and responsibility in

the series without use of Roman numerals.

• Consider approving a revised job class description with the updated title “Groundskeeper” that

reflects minor clarification of the duties and responsibilities of the job class. A draft job class

description for consideration is included as Appendix I.

• The current allocation at Level J 10 of the Classified Salary Schedule remains competitive at

present. No change is recommended.

Groundskeeper III

This is a single-position class assigned to the Grounds Department. The position specializes in the

transport, maintenance and operation of heavy grounds equipment such as the dump truck, towing trailer,

and other items such as tractors, graders, large mowers, etc. The position fabricates materials as needed,


52 Page 19 of 172

including welding of metals, to maintain equipment in working condition. This class may also provide

routine direction to other Groundskeepers assigned to work teams in support of heavy equipment or

chemical spraying.

Findings

• The position is correctly classified at a level higher than Groundskeeper.



• External market does not yield similar positions differentiated from lower level grounds classes.

Recommendations

• Consider retitling the class from “Groundskeeper III” to “Senior Groundskeeper” to maintain the

appropriate higher differentiation from the journey level in the series.

• Consider approving a revised job class description with the updated title “Senior Groundskeeper”

that reflects minor clarification of the duties and responsibilities of the job class. A draft job class

description for consideration is included as Appendix J.

• The current allocation at Level K 11 on the Classified Salary Schedule maintains a 5% difference

between the journey level and the senior level of the series. No change is recommended.

Lead Groundskeeper

This is a single-position class assigned to the Grounds Department. It provides day-to-day coordination

and assignment of tasks to other personnel in the Grounds Department but does not have full-scope

supervisory authority over those positions. The position also prepares costs estimates, budgets and

operational reports, and provides technical information regarding work activities of other Grounds

Department personnel when requested by administrators and supervisory personnel when they are

completing periodic performance evaluations or preparing disciplinary documentation. This job class does

perform the work of other Grounds Department personnel in the preparation and maintenance of planted

areas and the transport and operation of heavy equipment.

Findings

• The position is correctly classified, and the job class description reasonably reflects the duties and

responsibilities of the work performed by the incumbent with some minor updating needed.

• External market does not yield similar positions differentiated from lower level grounds classes.

• The job class is allocated on the Classified Salary Schedule at the same level (L 12) as the other

two district-wide program leads in Maintenance & Operations: Lead Custodian and Maintenance.

Recommendations

• Retain the title “Lead Groundskeeper” as reflective of the scope and responsibility level of the

assignment and consistent with the titles of other levels in the series.

• Consider approving a revised job class description with that reflects minor clarification of the duties

and responsibilities of the job class. A draft job class description for consideration is included as

Appendix L.

• The current allocation at Level L 12 on the Classified Salary Schedule maintains a 5% difference

between this lead level and the highest-level class in the grounds program not assigned program-

wide lead responsibility. No change is recommended.


52 Page 20 of 172



52 Page 21 of 172

Current Classes Related to Maintenance Services

The three job classes reviewed in this section play important support roles in the District’s efforts to

maintain clean and healthy school facilities conducive to learning. Incumbents in the series have infrequent

direct contact and interaction with students and the public during their work. While the series includes a

lead level for day-to-day work coordination, supervisorial responsibilities for all Maintenance positions lie

with the Director of Maintenance, Operations and Transportation. The current Maintenance series job titles

are

• Maintenance II

• Maintenance III

• Maintenance Lead

Table 3a below shows the current salary allocation levels and pay relationships of the Maintenance series.

Table 3a: Ukiah USD Maintenance Classes with Classified Salary Ranges for 2017-2018


Salary

Range

Minimum

Step 1

Rate at

Step 1 as

%

difference

from job

on line

above

Maximum

Step 9

Rate at

Step 9 as

%

difference

from job

on line

above

Maintenance II Maintenance (MOT) J 10 17.14 - - - 25.33 - - -

Maintenance III Maintenance (MOT) K 11 18.00 5.0% 26.59 5.0%

Lead Maintenance Maintenance (MOT) L 12 18.90 5.0% 27.92 5.0%

Maintenance II

This is a multi-position class (currently five incumbents). All positions are assigned to the central

Maintenance Department. Incumbents perform journey-level work in at least one trade as well as skilled

maintenance work in the upkeep, repair, alteration and construction of school buildings, equipment and

facilities. Depending on the scope and level of daily work assignments and projects, incumbents may

perform tasks alone or work in teams under the coordination of higher level classes in the Maintenance

series. Full supervisory responsibility and work performance evaluation is provided by the Director of

Maintenance, Operations and Transportation (MOT).

Similar job classifications are found in nine Districts of the comparison group as displayed in Table 3b at

top of next page.


52 Page 22 of 172

Table 3b: External Salary Comparisons for Maintenance II (Mid-Range descending)

Agency Identified Title Step 1 Mid-

Range

Steps per

Range & Max

Step Rate/Hr.

UKIAH USD MAINTENANCE II 17.14 21.24 9 25.33

Konocti USD Maintenance II 16.31 20.82 10 25.32

Cotati-Rohnert Park USD Maintenance Specialist I 18.30 20.81 6 23.31

Patterson Joint USD Maintenance II 18.85 20.46 5 22.06

Petaluma City Schools Maintenance Worker 17.69 20.13 6 22.57

Palo Verde USD Maintenance II 17.08 19.20 6 21.32

Windsor USD Maintenance Specialist I 16.56 18.99 10 21.41

Gridley USD Maintenance I 16.53 18.32 5 20.10

Fort Bragg USD Maintenance Worker 15.15 18.23 10 21.31



Finding(s):

• The positions continue to be assigned semi-skilled to fully skilled work in the maintenance and

trades functions of the department.



• Several years ago, the District eliminated the former “Maintenance I” level which now makes

superfluous the use of Roman numerals to identify levels in the series.

• Ukiah ranks fifth at Step 1 among the comparison district but ranks first at both the Mid-Range and

Max Step. It is above both the Median at all three comparison points. No change is recommended.

Recommendation(s):

• Consider changing the title “Maintenance II” to “Maintenance Worker” as there is no longer a level

“I” in the series. A draft job class description for consideration is included as Appendix L.

• This title change does not the basic functions, scope, responsibility and complexity of the class

from its previous role in the series.

• The current allocation at Level J 10 of the Classified Salary Schedule remains competitive at

present. No change is recommended.

Maintenance III

This is a multi-position class; all positions are assigned to the central Maintenance Department. Incumbents

perform journey-level work in at least two trades as well as skilled maintenance work in the upkeep, repair,

alteration and construction of school buildings, equipment and facilities. Depending on the scope and level

of daily work assignments and projects, the incumbent may perform tasks alone or work in teams under the

coordination of the Lead Maintenance Worker. This position may provide task direction and coordination

to other employees assigned to work on projects that require a team effort. Full supervisory responsibility

and work performance evaluation for all grounds program personnel is provided by the Director of

Maintenance, Operations and Transportation (MOT).


52 Page 23 of 172

Table 3c: External Salary Comparisons for Maintenance III (Mid-Range descending)


Rate/Hr.

Mid-

Range

Rate/Hr.

Steps per

Range & Max

Step Rate/Hr.

Petaluma City Schools Maintenance Specialist

(Elec)or(HVAC) 23.70 26.97 6 30.24

Patterson Joint USD Maintenance Engineer 22.93 24.89 5 26.85

Windsor USD Maintenance Specialist II 21.72 24.71 10 27.69

Konocti USD Skilled Maintenance Worker 18.88 24.09 10 29.30

Cloverdale USD Maintenance Worker, Senior 20.73 23.46 6 26.18

UKIAH USD MAINTENANCE III 18.00 22.30 9 26.59

Cotati-Rohnert Park USD Maintenance Specialist II 19.22 21.86 6 24.49

Palo Verde USD Maintenance III 18.66 20.98 6 23.30

Gridley USD Maintenance III 18.23 20.20 5 22.17

Willits USD Maintenance - Skilled Trades 17.26 19.65 6 22.03

Fort Bragg USD Maintenance Worker, Senior 16.02 19.29 10 22.55



Finding(s):

• The positions continue to be assigned the highest level of journey work in at least two trade areas

and perform general duties in the repair, alteration, construction, and maintenance of school

buildings, equipment and facilities.

• Incumbents may perform assigned duties independently or may coordinate and direct the work

tasks of others assigned to a project team.



• These positions have minimal contact with students and the public, particularly during after school

events and activities.

• Ukiah ranks ninth at Step 1 of the comparison market, sixth at Mid-Range and fifth at Max Step.

It is below the Median at Step 1, is the Median at Mid-Range, and is just above (1.54%) the Median

at Max Step.

Recommendation(s):

• Change the title from “Maintenance III” to “Senior Maintenance Worker” reflecting the higher

level without use of Roman numeral designation. A draft job class description for consideration is

included as Appendix M.

• The current allocation of the Senior Maintenance Worker at Level K 11 on the Classified Salary

Schedule maintains a 5% difference between the proposed title “Maintenance Worker” at J 10 and

this senior level of the series. No change is recommended.

Lead Maintenance

This is a single-position class. The position is assigned to the District’s Maintenance Department and

reports to the Director Maintenance, Operations and Transportation. The position is responsible for


52 Page 24 of 172

planning and scheduling day-to-day work projects and activities of maintenance personnel and performs

Maintenance work a significant part of the time. This is a lead level, non-supervisory class, that is not

responsible for preparing performance evaluations, although the incumbent does provide, when requested

by the Director, information regarding work activities of personnel assigned to the Maintenance

Department.

Table 3d: External Salary Comparisons for Maintenance III (Mid-Range descending)


Rate/Hr.

Mid-

Range

Rate/Hr.

Steps per Range

& Max Step

Rate/Hr.

Windsor USD Electrician - Lead (for M&O) 29.12 32.90 10 36.67

Patterson Joint USD HVAC Engineer 24.81 26.92 5 29.03

Cotati-Rohnert Park USD Lead Maintenance Specialist 20.57 23.43 6 26.28

UKIAH USD LEAD MAINTENANCE 18.90 23.41 9 27.92

Fort Bragg USD Maintenance Worker, Senior 16.02 19.29 10 22.55



Finding(s):

• The position provides day-to-day work coordination and direction to Maintenance Department

personnel.

• Incumbents regularly perform journey-level maintenance work similar to that of other Maintenance

Department personnel.



• The position has minimal contact with students and the public, particularly during after school

events and activities.

• Ukiah ranks fourth at Step 1 and at the Mid-Range (by 2¢) and third at the Max Step. Compared

to the Median, Ukiah is lower at Step 1 and is 2¢ lower at Mid-Range; Ukiah is the Median at Max

Step.

Recommendation(s):

• Change the title from “Maintenance Lead” to “Lead Maintenance Worker” to reflect a pattern

consistent with other recommended title change in the Maintenance series. A draft job class

description for consideration is included as Appendix N.


52 Page 25 of 172

Current Classes Related to Risk Management Services

The Risk Management Department is responsible for district-wide activities relating to claims against the

District, including Worker’s Compensation as well as general insurance liability claims; for employee

benefits programs including both new hires and annual open enrollment for health plans and ongoing plan

maintenance.

There is currently a single job classification that directs and carries out activities in the Risk Management

function. The class is allocated to Range 5 on Salary Schedule #08 Classified Exempt. Three other ranges

(R4, R7 and R8) are currently assigned the same salary rate as is assigned at level R5. Table 4 below

displays the classes allocated to these four ranges on Salary Schedule #8.

Table 4: Ukiah USD Risk Manager and Selected Management Classes for 2017-2018


Salary

Range

on

Exempt

Schedule

#08

Minimum

Step 1

Rate at

Step 1 as

%

difference

from job

on line

above

Maximum

Step 15

Rate at

Step 15 as

%

difference

from job

on line

above

Accounting Manager Business Range 4 33.67 - - - 40.76 - - -

Risk Manager Human Resources Range 5 33.67 0.0% 40.76 0.0%

Transportation Supv. MOT Range 7 33.67 0.0% 40.76 0.0%

Technology Supv. Ed Services Range 8 33.67 0/0% 40.76 0/0%

Risk Manager

This is a single-position class. The position is assigned to the Human Resources Division and is responsible

for managing and directing activities district-wide that pertain to: (a) analyzing, documenting and ensuring

communication of assessment of key risks and how to manage them; (b) coordinating employee health-

related benefits including a variety of medical-related health and dental plans, District’s employee wellness

plan, employee assistance program, and worker’s compensation plan; and (c) District’s return-to-work

accommodation process and decisions. Position provides to the District, its departments and school

managers, accurate and reliable advice, leadership, guidance, practical proposals for action, and best

practice policies/procedures for strengthening and developing these programs. Program management

decisions are subject to general review and direction of the Assistant Superintendent of Human Resources

with assignments being carried out with considerable independence and individual initiative.

The operational activities and tasks covered by this position are dispersed among a variety of business and

HR management and staff positions in comparison districts. Ukiah benefits from concentrating these

various risk-related functions and tasks under the purview of a single position that gathers, analyzes,

assesses and comprehends diverse data in order to draw conclusions and recommend choices to reduce risk

and potential adverse costs for the District. Incumbent questionnaire suggested adding “Director” to job

class title.


52 Page 26 of 172

Finding(s):

• The position is responsible for typical risk management functions in a school district and is also

overseeing benefit programs including employer-provided health insurance and other benefits such

as the employee wellness program, worker’s compensation claims management, employee

wellness.

• The title “Risk Manager” does not alone convey the full scope of programs overseen by this single

position.



• The position has frequent contact with other employees, with outside agencies and with insurance

carriers. The data analysis and assessment results in presenting alternatives for action that carry

significant cost implications for the district. The position also makes decisions with respect to work

accommodation that can and do affect the livelihood and employment status of the employee and

can result in potentially adverse legal outcomes with attendant costs.

• The position has been assigned no direct reports to supervise. Position does coordinate work flow

with other Ukiah employees.

• None of the districts in the external comparison group report a dedicated risk manager.

Recommendation(s):

• Change the title from “Risk Manager” to “Risk and Employee Benefits Manager” indicative of the

wider scope than just risk management that has been continuously assigned to the position. A draft

job class description for consideration is included as Appendix O.

• District may want to explore slight adjustment to organizational roles in any review of HR Division as part

of organizational development in this important program area.

• No salary change recommendation currently.


52 Page 27 of 172

Current Classes Related to Technology Services

The six job classes reviewed in this section support the District’s key hardware and software technology

systems. The current job titles are

• Technology Specialist

• Student Information Systems Analyst

• Lead Student Information Technology Analyst

• District Information Technology Specialist

• Lead Technology Specialist

• Technology Supervisor

Table 5a: Ukiah USD Technology-Related Classes with Salary Ranges for 2017-2018


Salary

Range

Minimum

Step 1

Rate at

Step 1 as

%

difference

from job

on line

above

Maximum

or Step 9

Rate at

Step 9 as

%

difference

from job

on line

above

Technology Specialist School Sites K-11 18.00 - - - 26.59 - - -

Student Information

Analyst Student Svcs. (DSC) K-11 18.00 0.0% 26.59 0.0%

Lead Student

Information Analyst Student Svcs. (DSC) M-13 19.84 10.2% 29.32 10.3%

District Information

Technology Specialist Technology M-13 19.84 0.0% 29.32 0.0%

Lead Technology

Specialist Technology M-13 19.84 0.0% 29.32 0.0%

Technology Supervisor Technology Ex.#08

R8 33.65 69.6% 36.76 25.4%

Technology Specialist

This multi-position class (8 positions) is responsible for installing, diagnosing, troubleshooting and

repairing computer and telecommunication equipment, user accounts and school websites. Incumbents

perform the full range of computer support functions, including network connectivity at the site. They also

play an integral role in providing site support for district-wide initiatives such as the use of Chromebooks

for students. Similar positions are found in the comparison districts as displayed in table 5b on the next

page.


52 Page 28 of 172

Table 5b: External Salary Comparisons for Technology Specialist (Mid-Range descending)


Rate/Hr.

Mid-

Range

Rate/Hr.

Steps per Range

& Max Step

Rate/Hr.

Cloverdale USD Technology Support Specialist 23.03 26.21 6 29.39

Petaluma City Schools Technology Support Technician 21.49 24.47 6 27.44

UKIAH USD TECHNOLOGY SPECIALIST 18.00 22.30 9 26.59

Gridley USD Computer Technician 20.10 22.27 5 24.44

Cotati-Rohnert Park USD IT Support Technician II 19.22 21.86 6 24.49

Patterson Joint USD Computer Technician 18.85 20.46 5 22.06

Willits USD Maintenance-Technology 17.26 19.65 6 22.03

Fort Bragg USD IT Technician I 15.87 18.85 10 21.82

Windsor USD Technology Technician 15.76 18.10 10 20.44

Konocti USD Tech Support Specialist 14.09 17.98 10 21.87

Palo Verde USD no match 6



Findings

• The positions continue to be assigned the full scope of technology support duties to ensure users

have reliable access to hardware and software required to perform their tasks.



• Ukiah’ Technology Specialist class ranks sixth at Step 1, and third at both Mid-Range and Max

Step. While below the Median at Step 1, Ukiah is above the Median at both the Mid-Range and

Max Step comparison points. Note that incumbents at both external agencies ahead of Ukiah at

Max Step will have achieved that pay level in their sixth year, while it will take an incumbent

starting at Step 1 in Ukiah another 3 years to achieve the Max Step in the 9th year.

Recommendations

• Consider approving a revised job class description “Technology Specialist” that reflects minor


consideration is included as Appendix P.

• No salary change recommendation currently.

Student Information Systems Analyst

This is a single-position class responsible to support the Lead Student Information Systems Analyst for

technical aspects of the district’s student information system (SIS) by ensuring its accuracy, integrity,

reliability, and timely reporting of data. When assigned, trains the skills of SIS users. The Analyst ensuring

completion of assigned portions of the SIS workload that exceed what can be accomplished by a single

position supporting a SIS that is expanding to keep pace with the increasing demands of State and local

student information data requirements. This position fills in for the Lead Student Information Systems

Analyst during the latter’s absence.


52 Page 29 of 172

Findings

• The position is properly classified.



• The comparison districts do not have a comparable position to the analyst but do have a position

comparable to Ukiah’s Lead Student Information System Analyst.

Recommendations

• Consider approving a revised job class description “Student Information Systems Analyst” that

reflects minor clarification of the duties and responsibilities of the job class. A draft job class

description for consideration is included as Appendix Q.

• No change in salary level recommended.

Lead Student Information Systems Analyst

This is a single-position class responsible for administering all technical aspects of the district’s student

information system (SIS) to ensure its accuracy, integrity, reliability, and timely reporting of data, and

training the skill of SIS users. Reports include CALPADS data and student data used for LCAP decision

making. The SIS is a core and mission critical data system in support of the district’s primary goals,

objectives, mission and strategic planning. This position provides expertise lead guidance to site and district

personnel who provide original data entry and/or use data stored in the student information system. This is

a lead-level position, not a full scope supervisor, although when asked by supervisory management, the

incumbent is expected to provide input on day-to-day technical activities of Student Information Systems

staff for management’s use in annual performance evaluations and/or disciplinary procedures.

Most of the comparison districts were found to have a comparable job class as displayed in Table 5c below.

Table 5c: External Salary Comparisons for Lead Info. Systems Analyst (Mid-Range descending)


Rate/Hr.

Mid-

Range

Rate/Hr.

Steps per

Range & Max

Step Rate/Hr.

Windsor USD Data Integration Specialist 26.41 29.90 10 33.38

Petaluma City Schools Dist. Student Info. & Assessment Spec. 23.70 26.97 6 30.24

Cloverdale USD Student Info. Sys. (SIS) Administrator 23.03 26.21 6 29.39

Cotati-Rohnert Park USD Student Administrative Software Support

Tech. 22.08 25.21 6 28.34

UKIAH USD LEAD STUDENT INFO. SYS.

ANALYST 19.84 24.58 9 29.32

Palo Verde USD Student Info. System Technician 19.51 21.93 6 24.35

Konocti USD Data Analyst/Software Specialist 17.14 21.86 10 26.58

Patterson Joint USD Data Technician 18.85 20.46 5 22.06

Willits USD Student Information Systems Analyst 17.85 20.32 6 22.78




52 Page 30 of 172

Findings

• The position is properly classified and continues to be assigned work typical of that characterized

as Lead Student Information Systems Analyst.



• Ukiah ranks fourth at Mid-Range, fifth at Step 1, and fourth at Max Step. Ukiah is the Median at

Step 1 and above the Median at Mid-Range and Max Step.

Recommendations

• Consider approving a revised job class description “Lead Student Information Systems Analyst”


description for consideration is included as Appendix R.

• No change in salary range allocation recommended.

District Information Technology Specialist

This single-position class is responsible for advanced computer hardware, software, telephone and systems

support at a District-wide level; provides second-tier expert support to Technology Specialists; covers

responsibilities of the Network Support Specialist-Lead during the latter’s absence.)

Table 5d: External Salary Comparisons for District Information Technology Specialist (Mid-Range descending)


Rate/Hr.

Mid-

Range

Rate/Hr.

Steps per

Range & Max

Step Rate/Hr.

Windsor USD Technology Systems Specialist II 29.12 32.90 10 36.67

Palo Verde USD Technology Technician (mgt/conf sched) 27.61 31.26 6 34.92

Petaluma City Schools Technology Support Specialist 26.14 29.75 6 33.35

Cotati-Rohnert Park USD LAN/WAN Technician 23.59 26.99 6 30.39


UKIAH USD DISTRICT INFO. TECHNOLOGY

SPECIALIST 19.84 24.58 9 29.32

Patterson Joint USD Information Systems Analyst 22.06 23.94 5 25.81

Fort Bragg USD IT Technician II 19.73 23.43 10 27.12

Gridley USD Computer Technician 20.10 22.27 5 24.44

Konocti USD Senior Technician 17.41 22.00 10 26.58




Findings


as District Information Technology Specialist.




52 Page 31 of 172

• Ukiah ranks eighth at Step 1, sixth at Mid-Range and is 6-cents below the fifth rank at Max Step.

Ukiah is below the Median at Step 1 and is the Median at Mid-Range and at Max-Step.

• This class has in past been allocated at the same level on the Classified Salary Schedule as the lead

technology class. The District Information Technology Specialist backs up lead technology class

on the network system, fills in for the lead in the latter’s absence, and is responsible for the District’s

phone system including use of VOIP (Voice Over Internet Protocol).

Recommendations

• Consider approving a revised job class description “District Information Technology Specialist”


description for consideration is included as Appendix S.

• Consider reallocating the District Information Technology Specialist to Level N 14 on the

Classified Salary Schedule to align with the Median like other classes in this review and to maintain

the current internal parity with the Lead position. See separate recommendation below regarding

reclassification and salary allocation of the Lead class in Technology.

Lead Technology

This single-position class is responsible for maintaining all networking infrastructure and capabilities of

the District’s technology program, for providing lead and expert guidance/support to the site-based

Technology Specialist positions, and for coordinating their activities and work assignments on large-scale,

team projects. This is a lead-level position, not a full scope supervisor, although when asked by supervisory

management, the incumbent is expected to provide input on day-to-day technical activities of Technology

Specialists for management’s use in annual performance evaluations and/or disciplinary procedures.

Table 5e: External Salary Comparisons for Lead Technology (Mid-Range descending)


Rate/Hr.

Mid-

Range

Rate/Hr.

Steps per

Range & Max

Step Rate/Hr.

Windsor USD Network Administrator 29.12 32.90 10 36.67

Palo Verde USD Technology Technician (mgt/conf sched) 27.61 31.26 6 34.92

Petaluma City Schools Technology Support Specialist 26.14 29.75 6 33.35

Cotati-Rohnert Park USD IT System Administrator 24.38 27.93 6 31.47

Patterson Joint USD Network Engineer 24.81 26.92 5 29.03


UKIAH USD LEAD TECHNOLOGY 19.84 24.58 9 29.32

Fort Bragg USD IT Technician II 19.73 23.43 10 27.12

Konocti USD Senior Technician 17.14 21.86 10 26.58




Findings




52 Page 32 of 172

• The duties of the position show a stronger role in the support of the network infrastructure and

reliability than is indicated by the title.

• Ukiah ranks seventh at Step 1 well as at the mid-Range. It ranks 6th at Max Step when Patterson

drops to 7th rank. Ukiah is below the Median at all three comparison points, though it is only 4-

cents below the Median at Top Rank. This is the only Ukiah job in this review that remains below

the Median at all three comparison points.

Recommendations

• Change the title from “Technology Lead” to “Network Specialist – Lead” indicative of the wider

scope of responsibility for network infrastructure, operations and security that has been

continuously assigned to the position. A draft job class description for consideration is included as

Appendix T.

• Consider allocating the proposed “Network Specialist – Lead” to Level N 14 on the Classified

Salary Schedule to more consistently align with the Median like other classes in this review.

Technology Supervisor

This single-position, supervisory class is responsible for the usability, reliability and integrity of the

District’s technology equipment and infrastructure for both business and educational applications and

operations. The incumbent supervises staff resources in areas of user support, internet and Wi-Fi

connectivity, and student information systems support, e.g. Aeries. This class directly supervises the

Technology Specialists, the Lead Technology Specialist and the District Information Technology

Specialist.)

Table 5f: External Salary Comparisons for Technology Supervisor (Mid-Range descending)


Rate/Hr.

Mid-

Range

Rate/Hr.

Steps per Range &

Max Step Rate/Hr.

Windsor USD Information & Technology Director 46.26 49.95 7 53.64

Cotati-Rohnert Park USD Technology Supervisor 37.66 41.75 6 45.83

Patterson Joint USD Director of Information Technology 37.17 41.18 5 45.18

UKIAH USD Technology Supervisor 33.67 37.21 15 40.76

Cloverdale USD Dir. of Technology & Info. Services 30.10 36.67 10 43.24

Fort Bragg USD Technology Manager 32.04 35.14 10 38.24

Palo Verde USD Technology Technician 27.61 31.26 6 34.92

Willits USD Director of Technology 26.12 28.98 9 31.83

Konocti USD District Technology Sys. Coordinator 24.75 28.17 6 31.59

Gridley USD Technology Coordinator 23.06 26.24 6 29.42



Findings


as an organization’s supervisor over its technology staff and equipment resources that are core to

the organization’s day-to-day functioning.


52 Page 33 of 172



• Ukiah has established this class in a supervisory capacity to oversee and ensure the accomplishment

of strategic goals and objectives of the technology program as established by higher level

management. Position has input to the strategic planning process. Comparison agencies assign

this role either to a coordinator level, a supervisory level, or a technology management/director

level as indicated by the variety of titles in Table 5f above.

• Ukiah ranks fourth both at Step 1 and at the Mid-Range. At Max Step Ukiah drops to fifth. Note

that while Ukiah’s management schedule has 15 steps (and no longevities) the total increase at the

end of 15 years is just over 21% in comparison to the 47.7% achieved on the Bargaining Unit

schedule. Other agencies achieve their Max Step at year 5, 6, 7, or 10, and their Max Step rates are

between 16% to 43% higher than their first step. Ukiah is above the Median at all three comparison

points (5.4% at Step 1; 4.1% at Mid-Range; 3.1% at Max Step).

Recommendations

• Consider approving a revised job class description “Technology Supervisor” that reflects minor


consideration is included as Appendix U.

• No change in salary level recommended.


52 Page 34 of 172



52 Page 35 of 172

Current Classes Related to Transportation Services

The six job classes reviewed in this section play important support roles in the District’s efforts to ensure

that students are safely transported to and from school, on field trips, and to extra-curricular activities. The

current job titles are:

• Bus Driver

• Utility Bus/Delivery Driver

• Bus Driver Instructor

• Transportation Supervisor

• Mechanic III

• Lead Mechanic

Table 6a: Ukiah USD Transportation-Related Classes with current Salary Ranges for 2017-2018


Salary

Range

Minimum

Step 1

Rate at

Step 1 as

%

difference

from job

on line

above

Maximum

Step 9

Rate at

Step 9 as

%

difference

from job

on line

above

Bus Driver Transportation H 8 15.55 - - - 22.97 ---

Utility Bus/Delivery

Driver

Transportation/

Warehouse H 8 15.55 0.00% 22.97 0.00%

Bus Driver Instructor Transportation J 10 17.14 10.2% 25.33 10.3%

Transportation

Supervisor Transportation #08 7 33.67 96.4% 40.76 60.9%

Mechanic III MOT M 13 19.84 - - - 29.32 - - -

Lead Mechanic MOT N 14 20.84 5.0% 30.78 5.0%

Bus Driver

This is a multi-position class (currently 17 positions) responsible for efficiently and safely transporting

students on time/on schedule in District school buses or other vehicles on an assigned route as directed.

Drivers must adhere to significant regulatory and procedural controls while independently operating a

school bus in a dynamic environment with traffic and other potential hazards that require, quick, accurate

and appropriate control of the vehicle.

Eight of the districts in the comparison group operate their own school buses to provide student

transportation services. Three utilize outside government agencies or private contractors to provide the

service and thus do not hire their own bus drivers. Table 6b displays this information at the top of the next

page.


52 Page 36 of 172

Table 6b: External Salary Comparisons for Bus Driver (Mid-Range descending)


Rate/Hr.

Mid-

Range

Rate/Hr.

Steps per Range &

Max Step

Rate/Hr.

Petaluma City Schools Bus Driver II 18.57 21.14 6 23.70

Konocti USD Bus Driver 15.54 19.82 10 24.10

Fort Bragg USD School Bus Driver 16.34 19.80 10 23.26

UKIAH USD BUS DRIVER 15.55 19.26 9 22.97

Cloverdale USD Bus Driver 16.38 18.65 6 20.91

Gridley USD Bus Driver 16.53 18.32 5 20.10

Windsor USD Bus Driver 15.53 17.86 10 20.19

Willits USD Bus Driver 14.94 17.01 6 19.07

Palo Verde USD Bus Driver 14.96 16.81 6 18.66



Findings

• The positions are properly classified and continue to be assigned work typical of the work of school

bus drivers in transporting students.



• Ukiah is fifth of nine agencies at Step 1, fourth at Mid-Range, and second at Max Step. It is at the

Median at Step 1 and above the Median at Mid-Range and at Max Step.

Recommendations

• Consider approving a revised job class description for “Bus Driver” that reflects minor clarification

of the duties and responsibilities of the job class. A draft job class description for consideration is

included as Appendix V.

• There is no recommendation to change the current salary level allocation.

Utility Bus/Delivery Driver

This is a single-position class responsible for efficiently and safely transporting students on time/on

schedule in District school buses or other vehicles as directed. The driver must adhere to significant

regulatory and procedural controls while independently operating a school bus in a dynamic environment

with traffic and other potential hazards that require, quick, accurate and appropriate control of the vehicle.

This class does not have a set route and is prepared to cover a different route each day, or if not needed to

drive a school bus, will be able to assist in delivery driving for the Warehouse or for Food Services.

Assignment priority is for transporting students, so the position is often unavailable for assisting with

Warehouse and Food Service deliveries.

Findings

• The positions are properly classified and continues to be assigned work typical of the work of

school bus drivers in transporting students and occasionally driving a vehicle to deliver Warehouse


52 Page 37 of 172

items or Food Service items.



• Most other districts do not have a combo bus driver position. One comparison agency has combo

drivers who also perform as custodian, or grounds worker or maintenance worker. In those

instances, the pay rate for the combo job is also the same as the pay rate for that district’s non-

combo bus driver.

Recommendations

• Consider approving a revised job class description for “Utility Bus/Delivery Driver” that reflects


for consideration is included as Appendix W.


Bus Driver Instructor

This is a two-position class. The instructor is responsible for providing refresher training to Ukiah’s school

bus drivers (both classroom and “Behind-the-Wheel”) within State standards and must be a graduate of the

State’s three-week Driver Instructor course. Incumbents of this job class make assessments regarding a

driver’s skill, ability and readiness to drive a school bus, to sit for the State’s school bus certificate written

exam, and to pass a road driving test administered and observed by an officer of the California Highway

Patrol.

Of the two positions one has additional responsibilities: planning and scheduling routes; assessing incidents

and disputers to resolve or recommend solutions to management; assigning equipment to drivers;

dispatching incoming calls and using the 2-way radio; assisting drivers with completing required

paperwork; functioning in a lead capacity over the entire training program; and filling in for the

Transportation Supervisor during the latter’s absence.

Seven of the districts in the comparison group hire their own trainers; one contracts with an outside trainer;

three do not hire school bus drivers or operate their own transportation fleet thus have no need of an

instructor/trainer.

Table 6c: External Salary Comparisons for Bus Driver Instructor (Mid-Range descending)


Rate/Hr.

Mid-

Range

Rate/Hr.

Steps per Range &

Max Step Rate/Hr.

Windsor USD Bus Driver Trainer/Instructor 19.70 22.46 10 25.21

Konocti USD Bus Driver Instructor, Lead 16.31 21.71 10 27.10

UKIAH USD BUS DRIVER INSTRUCTOR 17.14 21.24 9 25.33

Fort Bragg USD School Bus Driver-Trainer 16.66 20.19 10 23.71

Gridley USD Bus Driver/Trainer 17.36 19.24 5 21.11

Palo Verde USD Bus Driver/Trainer/Instructor 17.08 19.20 6 21.32

Willits USD Bus Driver Trainer 16.42 18.69 6 20.96




52 Page 38 of 172

Findings

• Of the two positions, one clearly performs more of the planning and directing of training functions

of the job class and providing leadership to the other position.

• The job class description “Bus Driver Instructor” reasonably reflects the duties and responsibilities

of the work performed by the class with some minor updating needed.

• Ukiah ranks third of seven districts in the comparison group at Step 1and at Mid-Range and ranks

second at Max Step. The class is slightly above the Median at Step 1, and above the Median at

Mid-Range and Max Step.

Recommendations

• Consider approving a revised job class description for “Bus Driver Instructor” that reflects minor


consideration is included as Appendix X.

• Consider approving a proposed new class and description “Senior Bus Driver Instructor” and

reclassifying one of the two current Bus Driver Instructor positions to the new class. A draft job

class description for consideration is included as Appendix Y.

• There is no recommendation to change the current salary level allocation of the class Bus Driver

Instructor.

• The recommended salary level allocation for the proposed Senior Bus Driver Instructor is K 11,

$18.00 - $22.97. This 5% difference recognizes the additional role for additional functions and

responsibilities not assigned to the Bus Driver Instructor.

Transportation Supervisor

This is a single-position management/supervisory class responsible for Transportation operations within

the Maintenance, Operations and Transportation Department by ensuring greatest efficiency possible and

motivating department personnel to display high levels of customer service and pride in the organization.

This is a supervisory class responsible for selecting, evaluating the performance of, and conducting

discipline when needed on personnel assigned to the Transportation operation.

Five of the external comparison group of school districts staff a similar job class, one of which has a

dedicated Director of Transportation rather than a supervisor or coordinator. Three of the group do not

have their own internal transportation operation, and three rely on a Director of Maintenance, Operations

and Transportation, which is a broader scope management position that was not used for comparison. Table

6d at top of the next page displays the data collected.


52 Page 39 of 172

Table 6d: External Salary Comparisons for Transportation Supervisor (Mid-Range descending)


Rate/Hr.

Mid-

Range

Rate/Hr.

Steps per Range &

Max Step Rate/Hr.

Windsor USD Director of Transportation 33.21 36.00 MG

T 38.78

UKIAH USD TRANSPORTATION

SUPERVISOR 33.67 35.95 9 38.23

Palo Verde USD Supervisor, Transportation 27.61 31.26 6 34.92

Gridley USD Transportation Coordinator (non-

supervisory) 23.06 26.24 5 29.42

Willits USD Transportation Lead (supervisory functions) 17.65 20.09 6 22.53



Findings

• The position is properly classified. Current incumbent was hired externally and started in

September of 2017.



• The comparison market has a small number of reasonably comparable positions, including one

director dedicated primarily to Transportation. Within the group of five districts with an identified

reasonable match, Ukiah ranks first at Step 1, second (by 5¢) at Mid-Range and second at Max Step

and well above the Median at all three comparison points.

Recommendations

• Consider approving a revised job class description for “Transportation Supervisor” that reflects


for consideration is included as Appendix Z.


Mechanic III

This is a two-position class assigned to the Department of Maintenance, Operations, and Transportation.

Positions in this class are responsible for maintaining all buses in Transportation and all vehicles in Grounds

and Maintenance. Incumbents perform regularly-scheduled preventive maintenance services to automotive

mechanical equipment such as: making major and minor overhauls; diagnosing problems in automotive

electrical, air, mechanical, hydraulic, ignition and computer systems; repairing brake systems and

machining rotors and drums; etc. Determines whether to let a bus or vehicle leave the yard or site due to

safety reasons (e.g. repair pending or not yet completed). The Director of Maintenance, Operations, and

Transportation supervises these two positions, although day-to-day work assignments, task coordination,

and technical leadership are provided by the Lead Mechanic.

The external comparisons are displayed in Table 6e at the top of the next page.


52 Page 40 of 172

Table 6e: External Salary Comparisons for Mechanic III (Mid-Range descending)


Rate/Hr.

Mid-

Range

Steps per Range &

Max Step Rate/Hr.

Windsor USD Mechanic III 29.12 32.90 10 36.67

Fort Bragg USD Mechanic III 22.27 26.86 10 31.44

UKIAH USD Mechanic III 19.84 24.58 9 29.32

Petaluma City Schools School Bus/Automotive Technician II 21.49 24.47 6 27.44

Gridley USD Mechanic/Bus Driver 20.10 22.27 5 24.44

Palo Verde USD Mechanic 18.65 20.98 6 23.30

Konocti USD Mechanic III 16.31 20.82 10 25.32

Willits USD Mechanic 17.26 19.65 6 22.03



Findings

• The positions are properly classified



• Input from incumbents suggested that Mechanic is an outmoded title that does not reflect the more

technical nature of the diagnostic and troubleshooting aspects of the work.

• Ukiah ranks fifth at Step 1 and third at both Mid-Range and Max Step, while being lower than the

Median at Step 1 and comfortably ahead of the Median at Mid-Range and Max Step.

Recommendations

• The current job class description reasonably reflects the scope of duties and responsibilities that

continue to be assigned.

• Retitling the job from “Mechanic III” to “Vehicle and Equipment Technician” would be consistent

with current industry trends and could enhance any future recruitment that may occur for this work.

• Consider approving a revised job class description that reflects minor clarification of the duties and

responsibilities of the job class and updates the title from “Mechanic III” to “Vehicle and Equipment

Technician”. A draft job class description for consideration is included as Appendix AA.


Lead Mechanic

This is a single-position class that reports directly to the Director of MOT. The position is responsible for:

leading and performing the work of two other mechanics; providing training and guidance; ensuring

accurate entry and reporting of repair and maintenance data subject to audits by CHP inspectors; making

recommendations for purchase of new or replacement equipment and vehicles; and expanding knowledge

and skill capability of the operation to repair and maintain alternative-fuel vehicles such as those powered

by electricity and/or natural gas. This job classification is not currently assigned full-scope supervision and

does not have the responsibility and authority for hiring, evaluating, and disciplining lower level mechanic

personnel.

Comparison data is displayed in Table 6f at the top of the next page.


52 Page 41 of 172

Table 6f: External Salary Comparisons for Lead Mechanic (Mid-Range descending)


Rate/Hr.

Mid-

Range

Rate/Hr.

Steps per Range &

Max Step Rate/Hr.

Petaluma City Schools School Bus/Automotive Technician III 23.70 26.97 6 30.24

UKIAH USD LEAD MECHANIC 20.84 25.81 9 30.78

Konocti USD Mechanic, Lead 17.99 22.95 10 27.90

Palo Verde USD Senior Mechanic 19.51 21.93 6 24.35



Findings

• The position is properly classified.

• The job class description reasonably reflects the duties and responsibilities of the work assigned to

and performed by the incumbent with some minor updating needed.

• Input from incumbents suggested that Mechanic is an outmoded title that does not reflect the more

technical nature of the diagnostic and troubleshooting aspects of the work.

• Few comparisons are available among the group of external districts. Ukiah ranks second at Step

1 and at the Mid-Range and ranks first at Max Step, while being higher than the median at all three

comparison points.

Recommendations


continue to be assigned.

• Retitling the job from “Lead Mechanic” to “Lead Vehicle and Equipment Technician” would be

consistent with current industry trends and could enhance any future recruitment that may occur

for this work.


responsibilities of the job class and updates the title from “Lead Mechanic” to “Lead Vehicle and

Equipment Technician”. A draft job class description for consideration is included as Appendix

BB.



52 Page 42 of 172

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52 Page 43 of 172

Current Classes Related to Warehouse and Food Delivery Services

There currently is a single class (“Delivery Person”) utilized for positions that deliver goods from the central

Warehouse, or the central Food Services Kitchen at Ukiah High School, to offices or to site kitchens

throughout District.

Table 7a: Ukiah USD Delivery Classes with current Salary Ranges for 2017-2018


Salary

Range

Minimum

Step 1

Rate at

Step 1 as

%

difference

from job

on line

above

Maximum

Step 9

Rate at

Step 9 as

%

difference

from job

on line

above

Delivery Person Warehouse E 5 13.43 - - - 19.84 ---

Delivery Person Food Services E 5 13.43 0.0% 19.84 0.0%

Utility Bus/Delivery

Driver Transportation H 8 15.55 15.8% 22.97 15.8%

Delivery Person

This is a multi-position class (currently three positions) responsible for efficiently and safely transporting

among district sites the inter-district mail and items ordered through the district Warehouse, or the bulk food

commodities and prepared hot/cold food items from the District’s central kitchen at Ukiah High School to

other school site kitchens.

Information regarding pay rates among the comparison districts is displayed in Table 7b below.

Table 7b: External Salary Comparisons for Delivery Person (Mid-Range descending)


Rate/Hr.

Mid-

Range

Rate/Hr.

Steps per Range &

Max Step Rate/Hr.

Petaluma City Schools Delivery Warehouse Person 15.28 17.39 5 19.49

UKIAH USD Delivery Person 13.43 16.64 9 19.84

Fort Bragg USD Food Service Courier 13.07 15.71 10 18.35

Patterson Joint USD Food Service Transport 14.34 15.55 5 16.76

Cotati-Rohnert Park

USD Truck Driver, Food Service 12.59 14.33 6 16.07

Windsor USD District Delivery 12.01 13.95 10 15.89

Willits USD District Delivery Driver 11.56 13.16 6 14.75




52 Page 44 of 172

Findings

• The positions are properly classified. Use of a single class is reasonable as the jobs are sufficiently

similar in duties and tasks and functions to warrant single class placement instead of creating two

different classes only because the jobs perform delivery services for, and are assigned to, two

different departments.



• Unlike the Utility Bus/Delivery Driver class, this classification does not include driving school

buses as part of its vehicle driving duties.

• Ukiah ranks second at Step 1 and at the Mid-Range and ranks first at Max Step, while being higher

than the median at all three comparison points.

Recommendations


continue to be assigned with the need for minor updating of details.

• Retitling the job from “Delivery Person” to “Warehouse/Food Services Delivery Driver” would

more clearly convey the kinds of delivery services being provided. Use of the term “Driver” also

does retain the gender-neutral aspect of the term “Person.”


responsibilities of the job class and updates the title from “Delivery Person” to “Warehouse/Food

Services Delivery Driver”. A draft job class description for consideration is included as Appendix

BB.



52 Page 45 of 172

Conclusion

This report serves as an opportunity for Ukiah Unified School District to discuss and analyze its next best

steps regarding the classified positions, salaries, and job descriptions. EH&A understands that there may

be some constraints which impact the implementation of some of the recommendations. Realities such as

Board policies, organizational culture, and financial projections are some examples.

EH&A thanks the employees and administrators for their time and attention to this study.


52 Page 46 of 172



52 Page 47 of 172

APPENDIX A

Summary of Recommendations


52 Page 48 of 172

Appendix A-Table 1: Summary of Recommendations CURRENT JOB

TITLE ISSUES /

PARTICIPATION RECOMMENDATION(S)

Classes Related to Custodial Services

CUSTODIAN I

Level D 4

Multi-position class; at

least one per school

site. Larger schools

have two or three, high

school has seven

Update title to

“Custodian”

No classification issues identified

There is no Custodian II level in the series

3 of 24 returned questionnaire

5 of 24 reported for interviews

1 of 24 provided feedback to draft class

Description

Retitle class to “Custodian” without Roman

numeral differentiator since there is not a

Custodian II in the series.

Approve minor updates to job class

description (Appendix C).

No change to salary range allocation; Ukiah is

slightly below external comparisons, but

suggest Ukiah consider resolution be

linked to negotiations with respect to

pending changed in California Minimum

Wage law.

UTILITY

CUSTODIAN

Level E 5

Single position class


0 of 1 questionnaire returned

1 of 1 incumbent interviewed


description

Retain title “Utility Custodian”.


description (Appendix D).

No change to salary range allocation. This

class does not have external comparisons.

Some adjustment will be needed to adapt to

pending changes in California’s Minimum

Wage Law.

HEAD OF PLANT I

Level E 5

Two-position class


0 of 2 questionnaires returned

2 of 2 incumbents interviewed


description

Retain title “Head of Plant I.”


description (Appendix E).

No change to salary range allocation

suggested. This class does not have

external comparisons.

Some adjustment may be needed to adapt pay

rate in context of pending changes in

California’s Minimum Wage Law.

HEAD OF PLANT

II

Level F 6

Multi-position class


4 of 8 returned questionnaire

6 of 8 interviewed


description

Retain title “Head of Plant II.”


description (Appendix F)


suggested. This class lacks sufficient

external comparisons.

Some adjustment may be needed to adapt pay

rate in context of pending changes in

California’s Minimum Wage Law.


52 Page 49 of 172

HEAD OF

PLANT/DAY

LEAD

Level H 8

Single-position class

Update this title to

“Head of Plant-High

School Lead”





description

Retitle class to “Head of Plant – High School

Lead” combined with the Head of

Plant/Night Lead.


description (Appendix G).


at or higher than the Median of the survey

comparisons at Mid-Range and above.

HEAD OF

PLANT/NIGHT

LEAD

Level H 8



“Head of Plant-High

School Lead”





description

Retitle class to “Head of Plant – High School

Lead” combined with the Head of

Plant/Day Lead.


description (Appendix G).


at or higher than the Median of the survey

comparisons at Mid-Range and above.

LEAD

CUSTODIAN

Level L 12






description

Update class title to “Lead Custodian and

Warehouse Coordinator”


description (Appendix H).

No change to salary range allocation.

External market lacks comparable district-

wide lead custodian.

Classes Related to Grounds Services

GROUNDS-

KEEPER II

Level J 10

Multi-Position class


“Groundskeeper”.





description

Update class title to “Groundskeeper” without

Roman numeral differentiator since there is

not a Groundskeeper I in the series.


description (Appendix I).

No change to salary range allocation. Ukiah

is ahead of the Median at all comparison

points.

GROUNDS-

KEEPER III

Level K 11

Single-Position class

Update this title to “Sr.

Groundskeeper”





description

Update class title to “Senior Groundskeeper”

without Roman numeral differentiator

since there is no “I” level in the series.


description (Appendix J).

No change to salary range allocation retaining

a 5% difference with the first level of the

series “Groundskeeper.”


52 Page 50 of 172

LEAD GROUNDS-

KEEPER

Level L 12






description

Retain the title “Lead Groundskeeper.”


description (Appendix K).


Maintain current 5% difference with the

Groundskeeper III. External market lacks

comparable district-wide lead level.

Classes Related to Maintenance Services

MAINTENANCE II

Level J 10

Multi-position class

Update title to

“Maintenance Worker”





description

Update class title to “Maintenance Worker”

and without Roman numeral differentiator

since there is not a “I” level in the series.


description (Appendix I).

No change to salary range allocation. Ukiah

is ahead of the Median at all comparison

points.

MAINTENANCE

III

Level K 11

Two-position class

Update title to “Senior

Maintenance Worker”





description

Update class title to “Senior Maintenance

Worker” without Roman numeral

differentiator since there is no “I” level in

the series.


description (Appendix M).



series “Maintenance Worker.”

LEAD

MAINTENANCE

Level M 13


Update title to “Lead

Maintenance Worker”





description

Update class title to “Lead Maintenance

Worker”.


description (Appendix N).



series “Maintenance Worker.” Externally

there are 4 comparable positions. Ukiah’s

class is above the median toward the top

end of its range.

Classes Related to Risk Management Services

RISK MANAGER

At Row 5 of

Management and

Confidential Salary

Schedule #08

Classified-Exempt

(see appendix B)

Single-position

Management class

Employee requests “Director” be added to

the title.




description

Update class title to “Risk and Employee

Benefits Manager” recognizing significant

role of benefits management always

assigned to this class. At present this class

has no direct subordinate reports but has a

significant role in this important program

area often assigned to Human Resources in

other school district. District may want to

explore slight adjustment to organizational

roles in any review of HR Division as part


52 Page 51 of 172

Update title to “Risk

and Employee Benefits

Manager”

of organizations development in this

important program area.


description (Appendix O).


recommended at this time. No external

comparable positions identified among the

10 other agencies. Ukiah is at or higher

than the Median of the external

comparisons at Mid-Range and Max Step.

Classes Related to Technology Services

TECHNOLOGY

SPECIALIST

Level K 11

Multi-position class.





description

Retain title “Technology Specialist.”


description (Appendix P)


suggested. Ukiah is above the Median at

Mid-Range and Max Step.

STUDENT

INFORMATION

SYSTEMS

ANALYST

Level K 11

Single-position class.





description

Retain title “Student Information Systems

Analyst.”


description (Appendix Q).


Maintain 10% (2-range) relation to the

Lead Student Information Systems

Analyst.

LEAD STUDENT

INFORMATION

SYSTEMS

ANALYST

Level M 13






description

Retain title “Lead Student Information

Systems Analyst.”


description (Appendix R).


Maintain 10% (2-range) relation above the

Student Information Systems Analyst.

Ukiah is slightly at or above the Median of

comparable positions at the Mid-Range

and Max Step.

DISTRICT

INFORMATION

TECHNOLOGY

SPECIALIST

Level M 13


Retain same title;

reallocate the class

upward to N 14 on

the Classified Salary

Schedule





description

Retain title “District Information Technology

Specialist.”


description (Appendix S).

Change the allocation on the salary schedule

to N14 maintaining parity with the Lead

position in Technology in aligning with

external data.


52 Page 52 of 172

LEAD

TECHNOLOGY

SPECIALIST

Level M 13


Change title to

“Network Specialist

– Lead” and allocate

the class upward to

N 14 on the Classifi-

ed Salary Schedule

Issue of class title not accurately reflecting

the technical responsibilities for network

administration inherent in the position.




description

Update class title to “Network Specialist –

Lead” to reflect the network administration

responsibilities of the position as well as its

lead role.

Approve updates to job class description

(Appendix T).

Allocate the class “Network Specialist –

Lead” to Level N 14 on the Classified

Salary Schedule to more closely align this

class to the Median of comparable jobs.

Current allocation has the class below the

Median at all comparison points. N 14 is

presently the highest Level available on the

Classified Schedule.

TECHNOLOGY

SUPERVISOR

At Row 8 of

Management and

Confidential Salary

Schedule #08

Classified-Exempt

(see appendix B)






description

Retain title “Technology Supervisor.”


description (Appendix U).


suggested. Ukiah is above the Median at

all comparison points.

Classes Related to Transportation Services

BUS DRIVER

Level H 8

Multiple-position

class





description

Retain title “Bus Driver.”


description (Appendix V).


suggested. Ukiah is at or above the Median

at all comparison points.

UTILITY

BUS/DELIVERY

DRIVER

Level H 8






description

Retain title “Utility Bus/Delivery Driver.”


description (Appendix W).


Maintain parity with allocation of Bus

Driver. No market of comparable

positions.

BUS DRIVER

INSTRUCTOR

Level J 10

Two-position class

Retain class title for

one Bus Driver

Classification issue: One incumbent is

assigned a greater variety of tasks and more

responsibility than the other incumbent.




descriptions

Retain title “Bus Driver Instructor” for one

position. Reclassify the other position as

“Senior Bus Driver Instructor” recognizing

the additional responsibilities, duties tasks

and functions assigned.

Approve minor updates to “Bus Driver

Instructor” class (Appendix X).


52 Page 53 of 172

Instructor position

and establish a class

“Senior Bus Driver

Instructor” and

allocate this class

title upward, to K 11

on the Classified

Salary Schedule.

No change to salary range allocation for “Bus

Driver Instructor” which is already above

the Median at all comparison points.

Approve proposed “Senior Bus Driver

Instructor” new class (Appendix Y)

allocated at K 11 to establish a 5%

difference between the two levels in this

series.

TRANSPORTA-

TION

SUPERVISOR

At Row 8 of

Management and

Confidential Salary

Schedule #08

Classified-Exempt

(see appendix B)






description

Retain title “Transportatoin Supervisor.”


description (Appendix V).


suggested. Ukiah is at or above the Median

at all comparison points

MECHANIC III

Level M 13


Update title to

Vehicle&Equipment

Technician





description

Update class title to “Vehicle and Equipment

Technician” to reflect the increasing

impact of technology both on the tools to

perform the job and on the changes in

engine design and diagnostics that require

frequent updating of skills.


(Appendix AA).

No change to salary range allocation for this

class which is already above the Median at


LEAD MECHANIC

Level M 14


Update title to Lead

Vehicle&Equipment

Technician

Title change suggested to reflect ongoing

trend in automotive diagnostic and repair

functions.




description

Update class title to “Lead Vehicle and

Equipment Technician” to reflect the

increasing impact of technology both on

the tools to perform the job and on the

changes in engine design and diagnostics

that require frequent updating of skills.


(Appendix BB).



all comparison points. Retain 5%

differential between the two levels in this

series. Ukiah is already above the Median

at all comparison points.


52 Page 54 of 172

Classes Related to Warehouse and Food Services Delivery

DELIVERY

PERSON

Level E 5


Update title to

“Warehouse/Food

Service Delivery

Driver”





description

Update class title to “Warehouse/Food

Services Delivery Driver” to reflect that the

class is used in two different programs.


(Appendix CC).





52 Page 55 of 172

APPENDIX B

2017-2018 Salary Schedules at Start of Review

Sample Data Collection Questionnaire


52 Page 56 of 172

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52 Page 57 of 172

UKIAH UNIFIED SCHOOL DISTRICT

CLASSIFIED SALARY SCHEDULE

JOBS STUDIED FOR PHASE III 2017-2018

Level Clerical Maint.&Ops Technology Transportation Food Service Instr. Support

N 14 Lead Mechanic M 13 Lead Technology Mechanic III

Lead Student Info. Sys. Analyst

District Info.Tech.Specialist

L 12 Lead Custodian

Lead Maintenance

Lead Groundskeeper

K 11 Admin.Ass’t/Ed.Svcs. Maintenance III Student Info. Sys. Analyst

Groundskeeper III Technology Specialist J 10 Secretary V Maintenance II Bus Driver Instr. Food Svc. Coord. Preschool Site Coord.

Groundskeeper II Speech/Lang. Path. Asst.

I 9 Accounting Tech. III Preschool Teacher

Pers. Spec./Commission Early Child Care Spec.

H 8 Secretary IV Head of Plant H/S D/L Bus Driver

Info. Mgt. Specialist Head of Plant H/S N/L Util.Bus/DelDrvr

Spec. Ed. Secretary Attendance Technician

High School Registrar G 7 Secretary III Coord. of Campus Sup. II

Support Services Sec’ty. Ext. Day Care Provider

District Secretary Biling.Fam/Comm Liaison

Attendance Sec’ty. II N/A Family/Comm Liaison

Accounting Tech. II

Student Activities Coord.

Campus Support Sec’ty

F 6 Secretary II Head of Plant II Food Svc. Spec. Para/Intervener

Attendance Sec’ty. I Coord.Camp.Supv. I

Lilbrary Technician Campus Supv. II

Health Assistant

E 5 Delivery Person Child Care Ass’t./SH

Head of Plant I Para./Severe Disabilities

Utility Custodian Campus Supervisor I

Para./Outdoor Education

Garden Specialist

D 4 Clerk/Support Custodian I Para./LearningDisabilities

Library Clerk

C 3 Sr. Food Svc. Asst. Paraprofessional

Elem. FS Site Lead Child Care Assistant

B 2 Food Svc. Asst.

A 1 Crossing Guard

Eff. 7/1/94 Rev: 8/98; 10/99; 11/00; 12/01; 11/02; 11/03; 8/04; 6/05; 1/06; 8/06; 10/08; 11/09; 4/10; 11/10; 7/11; 1/13; 5/13; 1/14; 4/14; 6/14; 7/14; 7/15; 9/15; 9/16; 11/16; 11/17; 3/18

Study request also included 3 positions on the Management Classified Exempt Schedule #08 displayed on the next page.


52 Page 58 of 172

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APPENDIX C Updated Class Title and Description:

Custodian


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Title before review: CUSTODIAN I Recommended Title: CHANGE TO CUSTODIAN Position Reviewed: (Multiple-position entry class of custodial series. Incumbents are found

at all sites; elementary schools typically are assigned a single Custodian position that works alone at night; middle schools and high schools are assigned several positions that work alone on established cleaning routes and who work in teams to accomplish site setups and larger, event-related activities. Recommend dropping Roman Numeral I designation from the title to avoid implication that there are higher levels of Custodian such as Custodian II, Custodian III, etc. The series instead progresses upwards through the titles: Custodian, Utility Custodian, Head of Plant I, Head of Plant II, Head of Plant III-High School, and Lead Custodian.)

This recommended, updated description reflects incumbents’ questionnaire responses and in-person interviews.

SUMMARY:

Under supervision of the site administrator and day-to-day work coordination of the Head of Plant, the

Custodian performs routine cleaning tasks in an assigned area, such as sweeping, polishing, vacuuming,

waxing, moving and rearranging furniture and equipment and immediate graffiti removal when found.

Custodians usually work alone or with one other custodian at elementary school job sites and may work in

small groups at middle school and high school sites.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (NOTE: These examples are intended only as illustrations as various types of work performed by positions allocated to this class. The examples of work performed are neither restricted to nor all encompassing of the duties to be performed under this job title.)

• Using industrial cleaners, sweeps, scrubs, waxes, and polishes concrete, linoleum, tile and wood

floors in classrooms, offices, nurses and faculty rooms; cleans, mops, and disinfects multi-purpose

rooms, restrooms; empties and cleans waste containers.

• Cleans work surfaces, chalkboards; cleans and polishes desks, woodwork, doors, counters and other

surfaces.

• Assists other custodians and site personnel in lifting and storing of supplies.

• Makes minor site repairs and adjustments to equipment such as desktops, cafeteria tables,

classroom furniture, tightening doors, hinges and knobs, replacing light bulbs, fluorescent lamps,

as well as spot painting (e.g. red curbs, yellow speed bumps).

• Maintains custodial equipment (e.g., scrubbers, dust mops, vacuum cleaners, etc.).

• Performs special custodial work upon request of faculty members and supervisory personnel.

• Operates cleaning equipment such as floor cleaning machines, carpet shampooers, vacuum

cleaners, floor polishers, leaf blowers, power washers, sweepers, etc.

• Unplugs stopped toilets, sinks or fountains.

• Arranges rooms with chairs and tables (e.g., setups and tear downs that occur frequently at high

school sites) for meetings, sports events, and activities (e.g., community use of school sites).

• Performs daily security inspections; secures facility; sets alarms.

• Places traffic cones as directed in site parking lots and throughways as needed to help guide traffic

during student drop off and pick up times.

• Performs assigned duties in a safe manner.


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• Performs related duties as assigned.

QUALIFICATIONS /REQUIREMENTS: (At time of application)

KNOWLEDGE OF:

• Methods and equipment used in the cleaning of floors, walls, and fixtures.

• Cleaning materials, disinfectants and equipment used in custodian work.

• Safe work practices

ABILITY TO:

• Read, write and speak English sufficiently to successfully perform required duties.

• Hear, speak and write to receive and exchange information.

• Read and follow label directions when using any materials and/or equipment.

• Exercise extreme caution when using hazardous materials and/or equipment, including the

possibility of blood-borne pathogens, by adhering to the specified warnings and required safety

standards and protocols.

• Use small power hand tools such as screwdrivers, drills, etc.

• Learn to operate motorized sweepers, buffers, waxers, polishers, carpet shampoo machines, wet

and dry vacuums, and other equipment pertaining to cleaning and sanitizing classrooms and offices

in a school setting.

• Learn procedures for use of, and accounting for, fire extinguishers, including participating in the

applicable updating program.

• Perform manual labor, including stooping, bending, kneeling, climbing ladders, lifting, pushing,

pulling, carrying, walking and standing for long periods of time.

• Work alone productively for long periods of time.

• Complete repetitive tasks.

• Establish and maintain an effective working relationship with co-workers, supervisors, students

and the public

EDUCATION/EXPERIENCE AND OTHER QUALIFICATIONS:

• High school diploma or equivalent preferred. Additional related experience and/or training that

would indicate possession of the above skills and abilities.

• Possess, and maintain as condition for continuous employment, a California Class C, or higher,

Driver’s License and a good driving record verified by a DMV printout (H6), for positions assigned

to cover multiple sites.

WORK ENVIRONMENT/PHYSICAL DEMANDS: (Must be performed with or without reasonable accommodation.)

• Physical strength/agility sufficient to perform a wide variety of frequent physical tasks including

moving equipment/furniture and operating equipment.

• Lift 50 pounds, carry, climb, stoop, bend, reach and perform demanding physical tasks.

• Stand and/or walk for majority of time during the work shift.

• Indoor and outdoor work environments; subject to noise from equipment operation; regular

exposure to fumes, dust, odors, bloodborne pathogens, or other hazards which may require the use

of protective equipment including masks, gloves, safety goggles, etc.; subject to driving a vehicle

to conduct work.

• Manual dexterity of hands and fingers to operate a variety of specialized equipment, hand and

power tools; seeing to observe needed and completed repairs; climbing ladders and working from


52 Page 66 of 172

heights; reaching overhead and horizontally to shelve and retrieve items in high places; standing

and walking for extended periods of time; bending at the waist.

• Successful passage of post offer/pre-employment physical examination required.


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APPENDIX D

Updated Class Description:

Utility Custodian


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Title before review: UTILITY CUSTODIAN Recommended Title: NO CHANGE UTILITY CUSTODIAN Position Reviewed: (Single-position class. Position is dispatched daily to provide coverage

at site deemed most urgent for that day. This is the go-to position to provide coverage when no substitute is available or to provide supplemental custodial help when extra coverage is needed at a particular site.)

This recommended, updated description reflects incumbent’s in-person interviews. SUMMARY:

Under the work coordination of the Head of Plant or, in his/her absence, the site administrator, the Utility

Custodian performs routine cleaning tasks at various school sites, such as sweeping, polishing, vacuuming,

waxing, moving, rearranging furniture and equipment, and immediate graffiti removal when found. This

classification is distinguished from others in the Custodian series in that there will be no set schedule or

assigned school site. The Utility Custodian will be assigned temporarily to different District sites for day,

afternoon or evening hours as needed, and will be expected to follow cleaning procedures in place at

individual schools; may work alone on some assignments and work in small groups on other assignments.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (NOTE: These examples are intended only as illustrations as various types of work performed by positions allocated to this class. The examples of work performed are neither restricted to nore all-encompassing of the duties to be perforemed under this job title.)

• Using industrial cleaners, sweeps, scrubs, waxes, and polishes concrete, linoleum, tile and wood

floors in classrooms, offices, nurses and faculty rooms; cleans, mops, and disinfects multi-

purpose rooms, restrooms; empties and cleans waste containers.

• Clean work surfaces, chalkboards; cleans and polishes desks, woodwork, doors, counters and

other surfaces.

• Assists other custodians and site personnel in lifting and storing of supplies; may assist with

duties in the warehouse when not performing custodial duties.

• Makes minor site repairs and adjustments to equipment such as desktops, cafeteria tables,

classroom furniture, tightening doors, hinges and knobs, repairing pencil sharpeners, replacing

light bulbs and fluorescent lamps, as well as spot painting.

• Maintains custodial equipment (e.g., scrubbers, dust mops, vacuum cleaners, etc.).

• Performs special custodial work upon request of faculty members and supervisory personnel.

• Operates cleaning equipment such as a rug shampoo machines, vacuum cleaners, floor polishers,

leaf blowers, power washers, sweepers, etc.

• Unplugs stopped toilets, sinks or fountains.

• Arranges rooms with chairs and tables (e.g., setups and tear downs that occur frequently at high

school sites) for meetings, sports events, and activities (e.g., community use of school sites).

• Performs daily security checks; secures facility; sets alarms.

• May temporarily be assigned limited Head of Plant I responsibilities.




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KNOWLEDGE OF:

• Methods and equipment used in the cleaning of floors, walls, and fixtures.

• Cleaning materials, disinfectants and equipment used in custodian work.

• Safe work practices

ABILITY TO:

• Read, write, and speak English sufficiently to successfully perform required duties.


• Read and follow label directions when using any materials and/or equipment

• Exercise extreme caution when using hazardous materials and/or equipment, including the

possibility of blood-borne pathogens, by adhering to the specified warnings and required safety

standards and protocols.

• Learn procedures for use of, and accounting for, fire extinguishers, including participating in the

applicable updating program.


• Learn to operate motorized sweepers, buffers, waxers, polishers, carpet shampoo machines, wet

and dry vacuums, and other equipment pertaining to cleaning and sanitizing classrooms and offices

in a school setting.

• Understand and follow a varied work schedule.

• Perform manual labor, including stooping, climbing ladders, lifting and carrying, loading and

unloading, and standing/walking for long periods of time.


• Complete repetitive tasks.

• Work cooperatively with others.


and the public.


• High school diploma or equivalent preferred. Additional related experience and/or training that


• Possess, and maintain as a condition for continuing employment, a California Class C, or higher,

Driver’s License and a good driving record verified by a DMV printout (H6).

WORK ENVIRONMENT/PHYSICAL DEMANDS: (Must be able to perform with or without reasonable accommodation.)



• Lift 50 pounds, carry, climb, stoop, bend, kneel, push, pull, reach, walk and perform demanding

physical tasks.

• Stand and/or walk for majority of time during the work shift.

• Indoor and outdoor work environments; subject to noise from equipment operation; regular

exposure to fumes, dust, odors, bloodborne pathogens, or other hazards which may require the

use of protective equipment including masks, gloves, safety goggles, etc.; subject to driving a

vehicle to conduct work.




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or walking for extended periods of time; bending at the waist.

• Successful passage of post-offer /pre-employment physical required.


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APPENDIX E


Head of Plant I


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Title before review: HEAD OF PLANT I Recommended Title: NO CHANGE HEAD OF PLANT I Position Reviewed: (Two-position class, serving as sole custodial support, plus minor

grounds maintenance, at a small school or district facility, either to the Adult School, Pre-School Village and MOT facility, or to the District Service Center and South Valley. Positions primarily work alone to provide all custodial services at assigned locations and may work with custodial teams on larger cleaning projects such as during winter and summer breaks.)


SUMMARY: Under general supervision of the site administrator or director, the Head of Plant I coordinates and

participates in the custodian program at a small school site or district facility. The Head of Plant I position

differs from the Head of Plant II position in that day-to-day coordination of the work activities of other

custodian staff is limited to one or two evening Custodians assigned, and differs from the Custodian position

in that the Head of Plant I is assigned responsibility for all custodial services at the assigned site(s)

including requesting substitutes in the absence of the regular nighttime custodian.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (NOTE: These examples are intended only as illustrations as various types of work performed by positions allocated to this class. The examples of work performed are neither restricted to, nor all-encompassing of, the duties to be performed under this job title.)

• Maintains a clean, safe, and healthy environment, including minor grounds upkeep (such as leaf

blowing or weeding/edging).

• Works with site administrator or director on assignments for the betterment and safety of the

school/facility.

• Determines on a daily basis what special/urgent tasks need to be performed, such as immediate

removal of graffiti when found, in addition to established cleaning routines at the site.

• Performs minor maintenance duties such as cleaning roof gutters, painting, installing shelves, etc.

• Inspects for, and reports the need of, maintenance repairs.

• Performs gardening tasks such as knocking down weeds at the parking lot, etc.

• Arranges rooms with chairs and tables for meetings and activities (e.g., setting up the Board Room

in the District Service Center, getting desks from storage, removing chairs from patios, etc.).

• Implements and informs others of school security routines.

• Performs daily security inspections; secures facility; sets alarms (e.g., at South Valley verify that

no students are inside before securing facility).

• Performs periodic safety inspections on playground equipment, fire extinguishers, fire alarms and

the school site in general.

• Maintains and monitors material data safety sheets; labels cleaning agents for safety purposes.

• Requisitions supplies and materials.

• Provides for the safe and orderly storage of site supplies, hazardous materials (e.g., paints, cleaning

chemicals, etc.), furniture, and equipment.


• Performs duties assigned a Custodian.

• Performs other related duties as assigned.


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KNOWLEDGE OF:

• Equipment used in the cleaning of floors, walls, and fixtures, such as scrubbers, polishers,

vacuums, and rug cleaners.

• Custodial techniques, such as how to strip and refinish floors.

• Cleaning materials, disinfectants and equipment used in custodial work.

• Basic use of computerized work order system, bell and clock electronic alarm system and in-room

HVAC control settings.

• Safe work practices.

ABILITY TO:




• Exercise extreme caution when using hazardous materials and/or equipment by adhering to the

specified warnings.

• Perform simple maintenance and repair work.


• Learn to operate motorized sweepers, prepare and submit computerized work orders and

requisitions, bell clock and electronic alarm systems and HVAC room control settings.

• Operate heating and ventilating equipment.

• Plan and carry out work schedules in a timely manner and keep simple records.



• Work independently with minimal supervision, making appropriate judgments and taking actions

accordingly to accomplish assignments.

• Flexible and productive despite daily interruptions.


and the public.


• High school diploma or equivalent preferred. Additional related experience and/or

training that would indicate possession of the above skills and abilities.

• One (01) year experience as a custodian, preferably with the Ukiah Unified School District.

• Ability to obtain First Aid and CPR certification.



WORK ENVIRONMENT/PHYSICAL DEMANDS: (Must be able to perform with or without reasonable accommodation)




• Indoors and outdoors work environment; subject to noise from equipment operation; regular

exposure to fumes, dust and odors, which may require use of protective equipment; subject to

driving a vehicle to conduct work.


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for extended periods of time; bending at the waist.

• Successful passage of post-offer /pre-employment physical examination required.


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APPENDIX F


Head of Plant II


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Title before review: HEAD OF PLANT II Recommended Title: NO CHANGE HEAD OF PLANT II Position Reviewed: (Mulit-position class. Incumbents are found at elementary and middle

school sites to provide day-time custodial services and work coordination and day-to-day leadership for full-time and part-time Custodian I’s assigned at the site for evening and night coverage.)

This recommended, updated description reflects incumbents’ questionnaire responses and in-person interviews. SUMMARY:

Under general supervision of the site administrator, the Head of Plant II coordinates custodial and building

use services, provides day-to-day coordination of work assignments and activities of full-time and part-

time custodians assigned to the location, and participates in custodial duties. The Head of Plant II differs

from the Head of Plant I in that the Head of Plant II leads other custodial staff and the position in the class

are assigned to an elementary or middle school site.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (NOTE: These examples are intended only as illustrations as various types of work performed by positions allocated to this class. The examples

of work performed are neither restricted to, nor all-encompassing of, the duties to be performed under this job title.)

• Assigns work and coordinates day-to-day activities of at least one other full-time, regular classified

custodian.

• Trains substitutes and new hires.

• Maintains a clean, safe, and healthy environment, including minor grounds upkeep.

• Works with site administrator on assignments for the betterment and safety of the school.

• Sets cleaning schedules to ensure adequate coverage by available custodial staff.

• Ensures that assigned substitute custodians receive instruction on site’s cleaning schedule and

current custodial tasks to occur that evening.

• Determines on a daily basis what special/urgent tasks need to be performed, such as immediate

removal of graffiti when found, in addition to established cleaning routines at the site.

• Performs minor repairs and maintenance, including, but not limited to, painting, installing shelves,

cleaning roof gutters, etc.

• Inspects for and reports the need for maintenance repairs.

• Performs gardening tasks such as leaf blowing, trash pickup in grounds areas, etc.

• Arranges rooms with chairs and tables for meetings and activities.

• Responsible for assuring daily security inspection, facility security and alarm use including opening

the school site at start of the day.

• Monitors for and informs others about observed school security and safety concerns and routines,

and initiates appropriate response as need in accordance with guidelines.

• Performs periodic safety inspections on playground equipment, fire extinguishers, fire alarms and

the school site in general.

• Provides for the safe and orderly storage of site supplies, hazardous materials, furniture and

equipment.

• May set up and take down sports equipment.

• Places traffic cones as directed in site parking lots and throughways as needed to help guide traffic

during student drop off and pick up times.



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• In additional to lead responsibilities, regularly performs duties assigned to the Custodian job class.



KNOWLEDGE OF:

• Equipment used in the cleaning and surface treatment of floors, walls, and fixtures, such as

scrubbers, polishers, vacuums, and rug cleaners.



• Basic use of computerized work order system, bell and clock electronic alarm systems and in-room



ABILITY TO:



• Use cleaning materials and equipment with skill and efficiency.



specified warnings.



• Learn to operate motorized sweepers, computerized work order and requisition, clock and

electronic alarm systems.


• Plan work schedules and keep simple records.

• Direct and supervise the work of others.



• Be flexible and productive despite daily interruptions.


and the public.

EDUCATION/EXPERIENCE AND OTHER QUALIFICAIONS:

• High school diploma or equivalent. Additional related experience and/or training that


• Two (02) years’ experience as a custodian or Head of Plant I, preferably with the Ukiah Unified

School District. Lead or supervisory experience preferred.



• Must obtain within the first five months of hire into this class, and thereafter maintain as a condition

for ongoing employment in this class, First Aid and CPR certifications.


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exposure to fumes, dust and odors, blood-borne pathogens, which may require use of protective

equipment; subject to driving a vehicle to conduct work.





• Successful passage of post-offer/pre-employment physical required.


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APPENDIX G

Updated Title and Description:

Head of Plant – High School Lead


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Title before review: HEAD OF PLANT HIGH SCHOOL/NIGHT LEAD HEAD OF PLANT HIGH SCHOOL/DAY LEAD Recommended Title: CHANGE TO HEAD OF PLANT – HIGH SCHOOL LEAD Position(s) Reviewed: (Two previously single-positions classes at Ukiah High School that serve

as the site’s lead custodians: one during the day, the other in the evenings. The day shift lead is usually the sole custodian position present on site to provide services throughout the dynamics of the school day for set ups, emergency cleaning, receiving deliveries and responding to individual requests from administrators, teachers and staff. The evening shift lead ensures that a crew of Custodians accomplishes all activity/event set ups, all classroom and restroom cleaning, and re their assigned restorative custodial routines necessary for school to open the following morning.)


Under general direction of an assigned site administrator, the Head of Plant – High School Lead coordinates

the custodial program at the high school with its frequent large group meetings and events. This class plans,

coordinates and leads summer, spring and winter general cleaning projects; ensures that daily assignments

are carried out; orders and stores supplies for general cleaning; directs and oversees the work activities of

a number of full- and part-time custodians; trains substitutes and new hires; and performs custodial work.

One position is assigned to lead custodial activities during the day shift which is a more dynamic

environment, with fewer custodial personnel available and when the student body is present and multiple

setups occur; the other is responsible for leading a larger crew during the evening shift during daily cleaning

routines of the buildings, including restrooms and all classrooms, and for custodial support of evening

activities and events. While the focus of these two positions differs in keeping with the pace of day and

night site activities, the scope, responsibility and complexity of the two positions is equivalent.


of work performed are neither restricted to, nor all-encompassing of, the duties to be performed under this job title.)

• Plans, organizes and assists in the maintenance of a clean, safe, and healthy campus environment,

including minor grounds upkeep.

• Plans, organizes and leads the custodial program for the site; develops and maintains work

schedules, primarily for night crew.

• Inspects and reviews the work of the custodial crews providing assistance and direction as

necessary in-person as nighttime lead or from morning-after inspection when opening school for

the day shift.

• Works with site administrator on assignments for the betterment and safety of the school during

night-time activities, or to correct vandalism discovered the following day.

• Serves as system operator and operates the computerized environmental system (HVAC), clocks

and alarms (e.g., secures alarms at night, turns off alarms and ensures operation of HVAC systems

at start of day shift).

• Trains substitutes and new hires.

• Performs minor and semi-skilled repairs and maintenance, including, but not limited to, painting,

replacing broken glass, installing shelves, cleaning roof gutters, etc.


52 Page 81 of 172

• Conducts inspections and reports the need for maintenance repairs.

• Sets up rooms for meetings and activities.

• Supervises and informs others of school security routines (e.g. groups making public use of the

site).

• Performs daily cleaning and safety checks of the steam boiler and gauges; replaces chemicals as

needed.

• Meets and communicates with the public and staff regarding use of facilities and other related

custodial matters.

• Performs safety checks of school site.


• Provides for the safe and orderly storage of site materials, furniture and equipment.

• Checks fire extinguishers and fire alarm system to insure proper working order.



• Performs other duties as assigned.


KNOWLEDGE OF:

• Planning, organization and work scheduling techniques.

• Principles of training and providing work direction.

• Safe working practices.

• Equipment used in the cleaning and surface treatment of floors, including gymnasium floors, walls,

and fixtures, such as scrubbers, polishers, vacuums, and rug cleaners

• Custodial techniques, such as how to strip and refinish floors, including gymnasium floors.


• Basic use of computerized work order system, bell and clock electronic alarm systems and in-room



ABILITY TO:



• Effectively direct and oversee the work of custodial staff.

• Motivate custodial staff to accomplish assigned tasks.


specified warnings.

• Maintain records and plan work schedules.


• Learn to operate motorized sweepers, computerized work order and requisition, clock and

electronic alarm systems.

• Use cleaning materials and equipment with skill and efficiency.



• Obtain First Aid and CPR certificates.



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• High school diploma or equivalent.

• Any combination of experience, preferably two years of lead custodial experience with the Ukiah

Unified School District, to indicate possession of the knowledge and abilities listed above.

• Attain a passing score on the examination(s) for knowledge, skills in job performance and abilities

to perform the work of this job classification.



• Obtain within six months of employment, and thereafter renew and maintain as current, First Aid

and CPR certificates as conditions for ongoing employment.



exposure to fumes, dust and odors; subject to driving a vehicle to conduct work.








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APPENDIX H


Lead Custodian and Warehouse Coordinator


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Title before review: LEAD CUSTODIAN Recommended Title: PROPOSED LEAD CUSTODIAN & WAREHOUSE COORDINATOR Position Reviewed: (Single-position class with overall lead responsibility for the District’s

custodial program, as well as the District’s two Warehouse facilities plus the Energy Management Program. Position is not currently assigned full-scope supervision and does not have the responsibility and authority for hiring, evaluating, and disciplining lower level custodians and warehouse personnel, this nevertheless is a key position to provide coordination and overall reliability in three broad, diverse support programs of the Maintenance, Operations and Transportation Department.)

This recommended, updated description reflects incumbent’s questionnaire responses and in-person interview.

SUMMARY: Under general direction of the Director of Maintenance, Operations and Transportation, the Lead Custodian

plans, schedules, supervises and participates in the work of maintaining clean, sanitary and safe district-

wide school facilities, oversees District Energy Management Program and coordinates the district’s

warehouse functions and will carry out related work as required. The Lead Custodian performs duties with

significant independence and works with the various levels of Head of Plant positions in supporting their

coordination of the work assignments and activities of Custodian I’s, the Utility Custodian and substitute

custodians, as well as the tasks and activities of the Delivery Driver assigned to the Warehouse. Position

is non-supervisory but provides, when requested by administrators and supervisory personnel completing

periodic performance evaluations or preparing disciplinary documentation, technical information regarding

work activities of custodial and warehouse personnel.


of work performed are neither restricted, to nor all encompassing of, the duties to be performed under this job title.)

• In consultation with supervisor, establishes warehousing standards and procedures.

• Maintains records and computerized stock control system for all warehoused materials, supplies

and equipment.

• Supervises and participates in the inspection of shipments received (approximately 1,300 per year

currently) to determine conformity with purchase order specifications.

• Serves as back-up to the Warehouse Delivery Person for mail processing and delivery.

• Drives assigned District vehicles to obtain and deliver materials; operates forklift.

• Visits school sites to provide guidance and supervision to employees performing custodial work.

• Conducts regular walk-through audits of Energy Management Program and makes

recommendations on alternate energy sources, consumption and general energy conservation

measures. Reports on status of Energy Management Program

• Orients substitutes and regular new hires regarding custodial procedures, practices and standards.

• Instructs and supervises employees in safe work habits and attempts to ensure good working

conditions.

• Inspects facilities and equipment to ensure that the site is suitable for safe operation and maintained

in a clean and attractive condition, and to insure operation efficiency and compliance with District’s

energy policy.


52 Page 85 of 172

• Inspects and reviews the work of the custodial work crews, providing assistance and direction as

necessary.

• May assist the system operator in operating the computerized environmental management system

(HVAC), clocks and alarms.

• Performs safety inspections on playground equipment, fire extinguishers, fire alarms and school

sites in general.

• Monitors inventory levels of custodial supplies; obtains quotations from vendors, orders, receives,

stores and distributes supplies at District sites.

• Plans, organizes and leads the custodial program; develops and maintains work schedules and

activity assignments for custodial and warehouse personnel.

• Works with site administrators on assignments for the betterment and safety of the school.

• Performs minor repairs and maintenance, including, but not limited to, painting, replacing broken

glass, installing shelves, cleaning roof gutters, etc.

• Conducts inspections and reports the need for maintenance repairs.

• Monitors and informs others of school security routines.

• Provides technical information regarding work activities of custodial and warehouse personnel

when requested when requested by administrators and supervisory personnel completing periodic

performance evaluations or preparing disciplinary documentation.

• Performs safety checks of school sites.

• Conducts safety meetings for custodial and warehouse personnel.

• Prepares cost, budget and operational reports pertaining to the custodial, warehouse and energy

management programs.



KNOWLEDGE OF:

• Equipment used in the cleaning of floors, walls, and fixtures, such as scrubbers, polishers, vacuums,

and rug cleaners.



• Familiarity with, and/or the ability to learn computerized work orders, clock and electronic alarm

systems and HVAC.


• Basic computer operation.

• Laws and regulations applying to schools.

• Warehouse security and safety practices and procedures.

• Postal and shipping regulations.

• Inventory of standard school supplies.

• Procedures, forms and records of inventory control, purchasing, receiving and requisitioning

• Basic methods, practices and terminology used in warehouse operations.

• Operation of a variety of equipment used in warehouse operations including a postage machine,

computer and assigned software.

• Basic inventory principles.

• Basic postal regulations.

ABILITY TO:



52 Page 86 of 172


• Attend trainings as required for Energy Education Specialist duties.



specified warnings.

• Direct and coordinate day-to-day work and activities of custodians and Warehouse personnel.


• Maintain insurability to drive a District vehicle.



• Learn to operate motorized sweepers.


• Plan work schedules and keep accurate records.





and the public.

• Receive, inventory, store, ship and deliver materials, supplies, and equipment to various locations.

• Operate a variety of equipment used in warehouse operations including forklift, hydraulic pallet

lift, a computer and assigned software.

• Utilize space efficiently and effectively.



• Any combination equivalent to five years of increasingly responsible experience in

custodial work, with experience providing lead oversight or full supervision of other

employees, preferably in a public school custodial program.

• Obtain within six months of employment, and thereafter renew and maintain as current, First Aid

and CPR certificates as condition for ongoing employment.

• Possess, and maintain as condition for ongoing employment, a valid California Class C, or higher,

driver’s license and insurability

• Attain a passing score on the examination for knowledge and required skills in job performance.




• Seasonal weather conditions.

• Walking and stepping up/down or standing for extended periods.










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• Travel among school sites and District facilities.

• Work flexible and variable hours, including nights, weekends, holidays, and during summer energy

audits.

• Successfully pass the post-offer/pre-employment required physical examination.

HAZARDS:

• Driving a vehicle during adverse weather conditions

• Fumes from chemical cleansers

• Contact with dissatisfied or abusive individuals


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APPENDIX I


Groundskeeper


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Title before review: GROUNDSKEEPER II Recommended Title: CHANGE TO GROUNDSKEEPER Position(s) Reviewed: (Multi-position class that provides journey level services in the

maintenance of planted areas around schools and other District buildings and structures; work involves gardening, planting, mowing, trimming, weeding, and other activities required to maintain lawns, shrubs, planted areas and fields, including application of herbicides and pesticides in the presence of a certified applicator. Remove Roman Numeral “II” to avoid confusion; there is no longer a Groundskeeper I in the classification plan.)

This recommended, updated description reflects incumbents’ in-person interviews (no incumbents responded to survey questionnaire).

SUMMARY:

Under general supervision of the Director of Maintenance, Operations and Transportation and the

day-to-day coordination of work activities from Lead Groundskeeper, the Groundskeeper

performs grounds maintenance and gardening work around schools and work sites, planting and

caring for lawns, trees, shrubbery and performing related work as required. May provide routine

work direction to substitute, short-term, and summer help in Grounds Department.


of work performed are neither restricted to nor all encompassing of the duties to be performed under this job title.)

• Assists and may supervise other grounds personnel in grounds maintenance and gardening

duties.

• Coordinates and works with maintenance staff on assigned projects.

• Constructs planter boxes and planting areas; prepares ground for plants and shrubs.

• Participates in the planting, fertilizing, watering, trimming and pruning of shrubs, trees,

flowers, and lawns.

• Installs and repairs blacktop and cement walks, fences, etc.

• Repairs and replaces sprinkler systems and equipment.

• Maintains and makes minor to moderate repairs to machinery, tools, and equipment.

• Mixes and applies fertilizers; -may apply, spray, mix and handle insecticides, herbicides,

pesticides and other chemicals under the guidance of, and in the presence of, a certified

applicator.

• Uses walk-behind power mowers and smaller riding mowers; power and hand tools;

blowers; aerators; sweepers, etc.

• Operates dump trucks, loaders, tractors and rollers that do not require possession of a

California driver’s license higher than Class C.

• Grades, prepares, and lines athletic fields.

• Installs and repairs playground equipment and surrounding areas.

• Performs heavy manual labor.

• May handle hazardous chemicals following proper training and safety procedures.



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KNOWLEDGE OF:

• Methods, supplies, and safe use of tools in planting, cultivating and caring for flowers,

trees, shrubs and lawns.

• Turf and grounds requirements for athletic events.

• Irrigation systems operation.


ABILITY TO:



• Read and follow label directions when using and materials and/or equipment.

• Exercise extreme caution when using hazardous materials and/or equipment by adhering

to the specified warnings.

• Maintain and make minor repairs to grounds equipment.

• Perform general gardening and grounds keeping work.

• Use various gardening and grounds maintenance tools, supplies, and power equipment

safely and efficiently.

• Learn to safely apply, spray, mix and handle pesticides, herbicides, insecticides and other

chemicals under the guidance and in the presence of a certified applicator.

• Perform heavy manual labor, including stooping, bending, kneeling, climbing ladders,

lifting, pushing, pulling, carrying, walking and standing for long periods of time.

• Establish and maintain an effective working relationship with co-workers, supervisors,

students and the public.



• Ability to direct the work of others.


• High school diploma or equivalent preferred. Additional related experience and/or

training that would indicate possession of the above skills and abilities.

• Any combination equivalent to three years of responsible experience in gardening,

grounds maintenance, farming or related work.

• Possess, and maintain as a condition for continuing employment, a California Class C, or

higher, Driver's License and a good driving record verified by a DMV printout (H6).

• Possess, or obtain within the first five months after hire into this job class as a condition

for ongoing employment as a Groundskeeper, a First Aid/CPR certificate.


• Physical strength/agility sufficient to perform a wide variety of frequent physical tasks


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including moving equipment/furniture, operating equipment, lifting, stooping, bending.

• Lift 100 pounds infrequently and 50 pounds frequently; carry, climb, stoop, bend, kneel,

reach, push, pull, walk and perform demanding physical tasks.

• Indoors and outdoors work environment; subject to noise from equipment operation;

regular exposure to fumes, dust and odors, which may require use of protective

equipment; subject to driving a vehicle to conduct work.

• Manual dexterity of hands and fingers to operate a variety of specialized equipment, hand

and power tools; seeing to observe needed and completed repairs; climbing ladders and

working from heights; reaching overhead and horizontally to shelve and retrieve items in

high places; standing for extended periods of time; bending at the waist.

• Successful passage of post offer/pre-employment physical required.


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APPENDIX J


Senior Groundskeeper


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Title before review: GROUNDSKEEPER III Recommended Title: CHANGE TO SENIOR GROUNDSKEEPER Position(s) Reviewed: (Single-position class specializing in the transport, maintenance, and

operation of heavy grounds equipment such as the dump truck, towing trailer, etc.; fabrication of materials, including welding; compliance of the District’s pesticide program with the certification and documentation standards of the State of California including the mandatory public notice and posting requirements related to chemical spraying. May provide routine direction to Groundskeeper positions assigned to work teams related to heavy equipment or chemical spraying. Remove the Roman numeral III and differentiate this class from Groundskeeper by adding the term Senior to the title.)

This recommended, updated description reflects incumbents’ in-person interviews (no incumbents responded to survey questionnaire).

SUMMARY:

Under general supervision of the Director of Maintenance, Operations and Transportation, and the day-to-

day general work activity direction of the Lead Groundskeeper, the Senior Groundskeeper performs

journey-level work in grounds keeping operations; performs general duties as required for the transport,

maintenance, and operation of heavy grounds equipment; fabricates materials; maintains the necessary

license under which spraying of herbicides and pesticides on District properties is permitted and ensures

accurate accountability for the storage and use of hazardous chemicals covered under the license including

the mandatory public notice and posting requirements related to pesticide spraying.; trains others in the use

of pesticides, and in the construction and repair of playground equipment. The Groundskeeper III may

perform assigned duties independently and may direct other grounds staff assigned to projects where heavy

equipment is used or during spraying activities; also performs all duties assigned to the Groundskeeper job

class.



• Contacts school personnel regarding hazardous chemicals and grounds problems.

• Ensures that all technical aspects of the pest management functions are carried out in adherence to

State of California rules and regulations.

• Trains and gives technical advice to other grounds personnel.

• Assists and directs/coordinates work activities of other grounds personnel at the direction of the

Lead Groundskeeper; serves as Lead Groundskeeper in the latter’s absence.


• Constructs planter boxes and planting areas; prepares ground for plants and shrubs.

• Participates in the planting, fertilizing, watering, trimming and pruning of shrubs, trees, flowers,

and lawns.

• Installs and repairs blacktop and cement walks, fences, etc.

• Installs and maintains irrigation systems, cement and blacktop pads, walkways, curbs, etc.

• Fabricates metal parts; welds for grounds power equipment, playground equipment, fences, etc.

• Services and makes repairs to grounds power equipment.

• Makes a calculation for, applies, assigns application of and records use of pesticides and fertilizers;


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acquires necessary permits; trains other staff in safe application practices.

• May perform tasks requiring special certification in handling and application of pesticides.

• Mixes and applies fertilizers and insecticides.

• Uses power mowers, power and hand tools, blowers, aerators, sweepers, etc.

• Transports, operates, uses and assists in the maintenance of heavy grounds vehicles and equipment

such as tractors, dump trucks, riding mowers, loaders, etc. (Possession of a California Class A

commercial driver’s license.)

• Grades, prepares, and lines athletic fields.

• Installs, inspects, and repairs play and landscape equipment and facilities, including large area and

field turf irrigation systems.


• May handle hazardous chemicals.


• Performs other related duties as assigned,


KNOWLEDGE OF:

• Methods, supplies, and safe use of tools in planting, cultivating and caring for flowers, trees, shrubs

and lawns.


• Irrigation system operations and installation.

• Appropriate treatment of plant diseases and pests.

• Safe and appropriate use of pesticides, herbicides and fungicides.


ABILITY TO:





specified warnings.


• Use various gardening and grounds maintenance tools, supplies, and power equipment safely and

efficiently.

• Perform heavy manual labor and physically demanding tasks, including stooping, climbing, lifting,

carrying, standing for long periods of time, and riding large mowers and operating heavy

equipment.

• Repair equipment, weld and to fabricate necessary materials.

• Direct the work of others.


• Keep accurate records.

• Provide instruction to staff in the safe and effective use of pesticides.

• Establish and maintain effective working relationship with co-workers, supervisors, students and

the public.

• Pass required federal drug/alcohol testing program for commercial driver license and certification.



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•



• Ability to obtain within 5 months of hire, as a condition for continuing employment, a California

Qualified Applicator’s certificate to use pesticides and herbicides.

• Any combination equivalent to four years of increasingly responsible experience in gardening or

grounds maintenance, including some experience in a lead or supervisory capacity, or two years’

experience as a Groundskeeper with the Ukiah Unified School District.

• Possess, and maintain current as a condition for ongoing employment, a California Welding

Certificate.

• Possess, and maintain current as a condition for ongoing employment, a Class C, or higher,

California Driver’s license to drive assigned district vehicle (such as a pickup truck).

• Possess, or obtain within, 5 months of hire into this job class, as a condition for ongoing

employment, a playground inspection certification.



moving equipment/furniture, operating equipment, lifting, stooping, bending.

• Lift 100 pounds infrequently and 50 pounds frequently; carry, climb, stoop, bend, kneel, reach,

push, pull, walk and perform demanding physical tasks.





power tools including welding; seeing to observe needed and completed repairs; climbing ladders

and working from heights; reaching overhead and horizontally to shelve and retrieve items in high

places; standing for extended periods of time; bending at the waist.



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APPENDIX K


Lead Groundskeeper


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Title before review: LEAD GROUNDSKEEPER Recommended Title: NO CHANGE LEAD GROUNDSKEEPER Position(s) Reviewed: (Single-position lead class providing day-to-day coordination and

assignment of tasks to other personnel in the Grounds Department. Position is not currently assigned full-scope supervision and does not have the responsibility and authority for hiring, evaluating, and disciplining other Grounds Department personnel. Position does provide, when asked by supervisory/management personnel, technical information about the activities of Grounds Department personnel during management’s performance and disciplinary evaluations.)

This recommended, updated description reflects incumbents’ in-person interviews (no questionnaire received).

SUMMARY:

Under general direction of the Director of Maintenance, Operations and Transportation, the Lead

Groundskeeper organizes, directs day-to-day work assignments and activities of, and participates in

performing the work of, Groundskeepers and Senior Groundskeepers engaged in performing grounds

maintenance, gardening and heavy equipment operation duties and assignments. The Lead Groundskeeper

does provide, when requested by administrators and supervisory personnel completing periodic

performance evaluations or preparing disciplinary documentation, technical information regarding work

activities of staff assigned to the Grounds Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (NOTE: These examples are intended only as illustrations as various types of work performed by positions allocated to this class. The examples of work performed are neither restricted, to nor all encompassing of, the duties to be performed under this job title.)

• Determines priorities for, schedules and facilitates work orders and projects.

• Acts as district integrated pest management coordinator.

• Coordinates with other district departments as required to ensure smooth integration of work

schedules and to minimize disruption of student-oriented activities and events.

• Contacts individual school site personnel regarding hazardous chemicals and/or grounds problems.

• Detects, identifies and recommends treatment of plant problems.

• Designs, estimates project costs, and prepares landscaping plans including working drawings.

• Prepares cost, budget and operational reports.

• Recommends the acquisition of and purchases approved landscaping/grounds maintenance tools

and equipment.

• Orders material for landscaping and grounds maintenance.

• Trains, assigns, plans work schedules and activities, maintains timesheets grounds maintenance

personnel.


• Provides, when requested by administrators and supervisory personnel completing periodic

performance evaluations or preparing disciplinary documentation, technical information regarding

work activities of personnel assigned to the Grounds Department.

• Constructs planter boxes and planting areas; prepares ground for plant and shrubs.

• Plans, coordinates, work activities and participates in the planting, fertilizing, watering, trimming

and pruning of shrubs, trees, flowers, and lawns.

• Plans, installs and maintains cement and blacktop pads, cement walkways, curbs, fencing, etc., and


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irrigation systems, including scheduling contractor for backflow prevention valve installation and

maintenance.

• May fabricate metal parts; weld for grounds power equipment, playground equipment, etc.

• Recommends and conducts a preventive program for the maintenance of District grounds, grounds

equipment and vehicles.

• Makes a calculation for, applies, assigns application of and records use of pesticides and fertilizers;

acquires necessary permits; trains other staff in safe application practices and activities as permitted

under the Qualified Applicator’s Certificate.

• Mixes and applies fertilizers and insecticides in conformance to the Qualified Applicator’s

Certificate.

• May use power and riding mowers, power and hand tools, blowers, aerators, sweepers, etc.

• Operates and/or assigns to Groundskeepers the use of heavy grounds maintenance equipment.

• Directs or participates in grading, preparing and lining of athletic fields.

• Oversees or performs the installation, the repair of, and inspection of playground equipment,

landscape apparatus and facilities.


• May handle hazardous chemicals.


• Trains other staff members in safe application practices.



KNOWLEDGE OF:

• Methods, supplies, and safe use of tools in planting, cultivating and caring for flowers, trees, shrubs

and lawns.


• Irrigation system planning, operation and installation.

• Landscape design and landscape maintenance.

• Knowledge of the safe application and appropriate use of pesticides.

• Appropriate treatment of plant diseases and pests.

• Basic computer operation.

• Laws and regulations applying to schools.


ABILITY TO:





specified warnings.

• Perform heavy manual labor and physically demanding tasks, including stooping, climbing, lifting,

carrying, standing for long periods of time, and riding large mowers and operating heavy

equipment.


• Direct the work of others.



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• Provide instruction to staff in the safe and effective use of pesticides.

• Design and implement landscaping plans.


• Use various gardening and grounds maintenance tools, supplies, and power equipment safely and

efficiently.

• Effectively supervise the work of others.

• Keep and prepare accurate records, such as work orders, pesticide inventory and application logs,

etc.




and the public.

• Pass required federal drug/alcohol testing program for commercial driver license.


• High school diploma or equivalent. Additional related experience and/or training that would

indicate possession of the above skills and abilities.

• Any combination equivalent to five years of increasingly responsible experience in gardening or

grounds, or two years of experience as a Groundskeeper or Senior Groundskeeper in the Ukiah

Unified School District. At least one year of the required experience in a lead or supervisory

capacity is preferred.

• Possess, and maintain as a condition for ongoing employment, a California Class A commercial

driver’s license.

• Obtain within 5 months of hire into the class, and thereafter maintain current as a condition for

continuing employment, a California Qualified Applicator’s certificate to use pesticides and

herbicides.

• Obtain within 5 months of hire, and thereafter maintain current as a condition for continuing

employment, a playground inspection certification.


employment, First Aid and CPR certificates.




• Lift 100 pounds infrequently and 50 lbs. frequently; carry, climb, stoop, bend, reach and perform

demanding physical tasks.









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APPENDIX L


Maintenance Worker


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Title before review: MAINTENANCE II Recommended Title: CHANGE TO MAINTENANCE WORKER Position(s) Reviewed: (Multi-position class that is responsible for performing at the journey

level in at least one trade area, such as electrician, plumbing, HVAC, carpentry, etc. There are currently five incumbents in the Maintenance Worker job classification. The Maintenance Worker performs journey-level work in at least one trade, and skilled maintenance work in the upkeep, repair, alteration and construction of school buildings, equipment and facilities. When the Maintenance Worker encounters tasks requiring journey-level skill in other trades areas, assistance is requested from Senior-level maintenance personnel. General supervision is provided by the Director of Maintenance, Operations and Transportation. Day-to-day work coordination and scheduling of activities is provided by the Lead Maintenance Worker position. Remove Roman Numeral “II” to avoid confusion; there is no longer a Maintenance I in the classification plan. Add “Worker” to include a noun in title; “Maintenance” alone seems incomplete.)


SUMMARY:

Under general supervision of the Director of Maintenance, Operations and Transportation, and the day-to-

day coordination of work activities by the Lead Maintenance worker, the Maintenance II worker performs

journey level work in at least one trade and skilled work in the repair, alteration, construction, and

maintenance of school buildings, equipment and facilities, and does related work as required. The

Maintenance Worker performs assigned duties independently and will call on other Maintenance Workers

and/or Senior Maintenance Workers with the appropriate expertise in the trade appropriate for the task at

hand.



• Identifies and diagnoses maintenance problems with plumbing, electrical and HVAC systems; refers

those issues requiring journey-level repairs to appropriate Senior Maintenance Worker personnel.

• Performs skilled maintenance and construction work in a variety of building crafts such as carpentry,

electrical, painting, plumbing, HVAC, roof systems and concrete.

• Participates in a continuous preventive maintenance program (e.g., fire alarm system), in emergency

repairs and in new construction.

• Services and makes repairs to lighting, fans, compressors, pumps, equipment and motors; replaces or

rebuilds malfunctioning or worn parts; performs heating and boiler maintenance in conformity with safety

standards and regulations; makes minor electrical, communication system, and lock repairs; installs glass

windows; removes and lays tile; welds; makes repairs to furniture, cabinets and walls.

• Cleans, repairs, treats and maintains all components of the high school swimming pool.

• Gives technical advice to other maintenance and custodial staff.

• Inspects completed jobs of staff and outside vendors.

• Operates heavy equipment (e.g., lifts, cement grinder, excavator) and numerous power and hand tools.


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• May work with grounds and site custodial staff on assigned projects (e.g., clearing storm drains).

• Handles hazardous chemicals (e.g., coil cleaners, solvents, paint, muriatic acid, PCP, etc.).


• Performs cost estimates of proposed projects.

• Maintains, and brings to assigned work sites, the following minimum list of required tools in a properly

identified, appropriate size tool box:

1 - 12 to 16 oz. claw hammer 1 - Medium size water pump pliers

1 - 6 or 7 inch lineman's pliers 1 - 6 or 7 inch diagonal wire cutters

1 - 8 or 10 inch adjustable wrench 1 - Set Allen wrenches 1/16 to 1/4 inch

1 - 8 foot steel tape measure 1 - Center punch 2 - Sizes blade screwdriver

2 - Sizes Phillips screwdriver 1-Putty knife

1 - 2 cell flashlight 1 - Pocket or sheetrock knife

1 - 10 inch pipe wrench Open-end wrench set & socket set



KNOWLEDGE OF:

• Standard practices of one or more of the building crafts, including materials, tools and procedures.

• The alteration, repair and construction of buildings, equipment, and facilities.

• Mechanical principles related to motors.

ABILITY TO:




• Exercise extreme caution when using hazardous materials and/or equipment by adhering to the specified

warnings.

• Assist with and perform skilled tasks in the building trades.

• Design and/or fabricate required parts or forms.

• Work independently.

• Use power and hand tools and equipment safely.

• Give instructions to others.


• Operate a forklift.


• Maintain current knowledge as changes occur to building codes, work standards, procedures, materials

and best practices.

• Operate a computer in support of maintenance functions (e.g., research parts and materials, prepare and

complete work order forms, etc.)

• Adhere to safe work practices.

EDUCATION/EXPERIENCE/OTHER QUALIFICATIONS:

• High school diploma or equivalent. Additional related experience and/or training that would

indicate possession of the above skills and abilities (typically equivalent to three years of

increasingly responsible experience in one or more of the building crafts).

• Possess, and maintain current as a condition for ongoing employment, a Class C California driver’s

license and a good driving record verified by a DMV H6 printout.


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• Physical strength/agility sufficient to perform a wide variety of frequent physical tasks including moving

equipment/furniture and operating equipment.

• Lift infrequently 100 pounds and frequently 50 pounds; carry, climb, stoop, kneel, bend, crawl, reach,


• Indoors and outdoors work environment; subject to noise from equipment operation; regular exposure to

fumes, dust and odors, which may require use of protective equipment; subject to driving a vehicle to

conduct work.

• Manual dexterity of hands and fingers to operate a variety of specialized equipment, hand and power

tools; seeing observe needed and completed repairs; climbing ladders and working from heights; reaching

overhead and horizontally to shelve and retrieve items in high places; standing for extended periods of

time; bending at the waist.

• Sufficient skills to be licensed by the State of California to operate a motor vehicle.

• Successful passage of post hire/pre-employment physical required.


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APPENDIX M


Senior Maintenance Worker


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Title before review: MAINTENANCE III Recommended Title: CHANGE TO SENIOR MAINTENANCE WORKER Position(s) Reviewed: (Multi-position class that is responsible for performing at the highest

journey level in at least two trade areas, such as electrician, plumbing, HVAC, carpentry, etc. There are currently two incumbents in the Senior Maintenance Worker job classification. General supervision is provided by the Director of Maintenance, Operations and Transportation. Day-to-day coordination and scheduling of work activities is provided by the Lead Maintenance position, which is a non-supervisory, single-position job class. Remove Roman Numeral “II” to avoid confusion; the former Maintenance I job class was previously deleted from the classification plan.)

This recommended, updated description reflects incumbent’s responses during in-person interview, (no incumbent questionnaires received).

SUMMARY:

Under general supervision of the Director of Maintenance, Operations and Transportation and the day-to-

day coordination of work activities by the Lead Maintenance worker, the Senior Maintenance Worker

performs journey level work in at least two trades and possess skills in painting, plumbing, carpentry,

electrical, lock installation and repair, etc.; performs general duties as required in the repair, alteration,

construction, and maintenance of school buildings, equipment and facilities. The Senior Maintenance

Worker may perform assigned duties independently or may direct work tasks assigned to Maintenance

Workers on team projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (NOTE: These examples are intended only as illustrations as various types of work performed by positions allocated to this class. The examples of work performed are neither restricted to, nor all encompassing of, the duties to be performed under this job title.)

• Identifies, diagnoses and resolves even the most difficult technical maintenance and equipment

problems for those trades in which the incumbent is a qualified tradesperson.

• Refers to appropriate Maintenance III worker the most difficult problems from outside the

designated trade areas of expertise.

• Coordinate maintenance and repairs in the specialty areas.

• Works with architects, contractors, and other non-district personnel on matters pertaining to the

specialty areas.

• Provides guidance to district on regulations, which pertain to the trades.

• Performs journey-level maintenance and construction work in a variety of building crafts such as

carpentry, electrical, painting, plumbing, glazing, HVAC, roof systems and concrete.

• Participates in a continuous preventive maintenance program, in emergency repairs and in new

construction.

• Diagnoses, services and makes repairs to lighting, fans, compressors, pumps, and motors; replaces

or rebuilds malfunctioning or worn parts and repairs equipment; performs heating and boiler

installation and maintenance in conformity with safety standards and regulations; makes minor

electrical, communication system, and lock repairs; installs glass windows; removes and lays tile;

welds; makes minor repairs to furniture, cabinets and walls. • Cleans, repairs, treats and maintains all components of the high school swimming pool.

• Gives technical advice to other maintenance and custodial staff.


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• Directs Maintenance I and Maintenance II workers.

• May work with grounds and site custodial staff on assigned projects.

• Inspects completed jobs of staff and outside vendors/contractors.

• Operates heavy equipment and numerous power and hand tools.

• Handles hazardous chemicals (e.g., coil cleaners, solvents, paint, muriatic acid, PCP, etc.).

• Prepares cost estimates for various projects.


• Maintains, and brings to assigned work sites, the following minimum list of required tools in a

properly identified, appropriate size tool box:










KNOWLEDGE OF:

• Specialized trades such as: painting, plumbing, electrical, carpentry, lock installation and repair,

etc.

• Methods, tools, and equipment used in the trades, especially areas of specialty.

• Standard practices of two or more of the building crafts, including materials, tools and

procedures.

• Alteration, repair and construction of buildings, equipment, and facilities.



ABILITY TO:





specified warnings.

• Perform skilled tasks at journey level work in at least two trades. In addition, possess sufficient

knowledge to assist in jobs associated with other maintenance trades.

• Assist with and perform skilled tasks in the building trades.


• Work independently.

• Use power and hand tools and equipment safely.

• Give instructions to others.


• Operate a forklift.


• Diagnose needs for all district facilities, which pertain to the areas of specialty.

• Maintain current knowledge as changes occur to building codes, work standards, procedures,


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materials and best practices

• Operate a computer in support of maintenance functions (e.g., research parts and materials, prepare

and complete work orders forms, etc.)


• Install and repair materials and/or equipment used in the trades.



would indicate possession of the above skills and abilities and particularly demonstrate

journey-level experience and proficiency in at least two trades areas.

• Possess, and maintain current as a condition for ongoing employment, a Class C California driver’s

license and a good driving record verified by a DMV H6 printout.

• Any combination equivalent to four years of increasingly responsible experience at the journey

level in two crafts with building maintenance specialty and general experience in other trades.

• Locksmith training or the ability to obtain locksmith training within 5 months of hire.

• Possess, or obtain within the first five months after hire into this job class as a condition for ongoing

employment as a Senior Maintenance Worker, First Aid/CPR certificates.




• Lift 100 pounds infrequently and 50 pounds frequently; carry, climb, stoop, bend, kneel, reach,






power tools; seeing observe needed and completed repairs; climbing ladders and working from





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APPENDIX N


Lead Maintenance Worker


52 Page 110 of 172

Title before review: LEAD MAINTENANCE Recommended Title: CHANGE TO LEAD MAINTENANCE WORKER Position(s) Reviewed: (Single-position class that is responsible for planning, scheduling and

leading the day-to-day work projects and activities of maintenance personnel and performing maintenance work. This lead position is not supervisory, does not prepare performance evaluations of other maintenance employees, and does not make hiring, firing or disciplinary decisions regarding other employees. Add “Worker” to be consistent in pattern with other title changes in the series: Maintenance Worker and Senior Maintenance Worker.)

This recommended, updated description reflects incumbents’ responses during in-person interviews (no Lead Maintenance questionnaire received).

SUMMARY:

Under supervision and general direction of the Director of Maintenance, Transportation and Operations,

the Lead Maintenance employee plans, schedules, coordinates and directs the day-to-day activities and

projects of Maintenance Department personnel and participates in the maintenance/repair or the alteration

of school facilities and equipment district-wide. The Lead Maintenance employee will also carry out related

work as required. The Lead Maintenance employee may perform duties independently from and/or works

with and directs the tasks assigned to the Maintenance Workers and Senior Maintenance Workers.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

(NOTE: These examples are intended only as illustrations as various types of work performed by

positions allocated to this class. The examples of work performed are neither restricted to nor all

encompassing of the duties to be performed under this job title.)

• Trains, instructs, priorities, coordinates and assigns day-to-day tasks to other employees in in the

Maintenance Department.


conditions.



work activities of personnel assigned to the Maintenance Department.

• Reviews maintenance requests; schedules and assigns work. Sustains maintenance records and

prepares maintenance reports.

• Inspects building plans and specifications with close attention to the conformity with codes,

regulations, and safety orders.

• Meets with vendors and other job-related professionals; investigates, recommends, and evaluates

outside contracts and maintenance-related products and materials.

• Analyzes maintenance problems and recommends corrective action.

• Recommends and implements an overall program of preventative maintenance and upkeep.

• Performs skilled maintenance and construction work in a variety of building crafts such as

carpentry, electrical, painting, plumbing; makes repairs to boilers, heating and A/C systems.

• Maintains technical, operations, and maintenance manuals as required.

• Prepares cost estimates for proposed projects; monitors project costs.

• Reports to supervisor on progress of maintenance work.

• Plans and implements projects coordinated with the Technology Department to install and pull


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hardwiring needed for District’s information systems infrastructure.

• Operates heavy equipment, forklifts and numerous power and hand tools.

• Rents specialized heavy equipment (tractors small back hoe, etc.) that is not part of District-owned

maintenance vehicles.


• Maintains, and brings to assigned work sites, the following minimum list of required tools in a

properly identified, appropriate size tool box:










KNOWLEDGE OF:

• Tools, materials, and safe work practices, codes and methods of building trade.

• Alteration, repair and construction of buildings, equipment, and facilities.

• Preventive maintenance, alteration and renovation procedures.


ABILITY TO:



• Prepare estimated costs of assigned projects.

• Read and interpret building plans and specifications.

• Keep records and prepare reports.


• Access and utilize computer databases and Internet web sites.

• Instruct and supervise others in their work.

• Follow oral and written directions.

• Establish and maintain effective working relationships with others.

• Read and follow warning labels and to use hazardous materials and equipment with extreme

caution.

• Maintain current knowledge as changes occur to building codes, work standards, procedures,

materials and best practices.

• Operate a computer in support of maintenance functions (e.g., research parts and materials,

prepare and complete work order forms, requisitions, etc.)




would indicate possession of the above skills and abilities. An Associate degree in building

trades, project planning or construction is preferred. • Any combination equivalent to four years of increasingly responsible journey level experience in


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the maintenance field or one or more of the building trades, including at least two years in a lead

or supervisory capacity with responsibility for scheduling and coordinating work activities.

• Possess at time of hire, and maintain current thereafter as a condition for ongoing employment, a

Class A California Driver’s License and a good driving record verified by a DMV H6 printout.



•




• Lift 100 pounds infrequently, and 50 pounds frequently; carry, climb, stoop, bend, reach and

perform demanding physical tasks.




power tools; seeing observe needed and completed repairs; climbing ladders and working from





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APPENDIX O


Risk and Employee Benefits Manager


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Title before review: RISK MANAGER Recommended Title: CHANGE TO RISK AND EMPLOYEE BENEFITS MANAGER Position(s) Reviewed: (This single-position class is responsible for managing and directing

activities district-wide that pertain to: (a) analyzing, documenting and ensuring communication of assessment of key risks and how to manage them; (b) coordinating employee health-related benefits including a variety of medical-related health and dental plans, District’s employee wellness plan, employee assistance program, and worker’s compensation plan; and (c) District’s return-to-work accommodation process and decisions. Position provides accurate and reliable advice, leadership, proposals for strengthening and developing these programs, and best practice procedures to the District and its line departments. Program management decisions are subject to general review and direction of the Assistant Superintendent of Human Resources with assignments being carried out with considerable independence and individual initiative.)


SUMMARY:

Under general direction of the Superintendent or designee, plans, organizes, analyzes, develops,

coordinates, and monitors all programs relating to the areas of benefits administration and risk management,

including identifying risk and control exposure to risk; conducts, manages and assists with internal

investigations and with verifications by outside agencies.


(NOTE: These examples are intended only as illustrations as various types of work performed by

positions allocated to this class. The examples of work performed are neither restricted to nor all

encompassing of the duties to be performed under this job title.)

• Plans, organizes, develops, analyzes and monitors the risk management program and function for

the district, including health benefits, property, liability, accident, safety and environmental, and

workers’ compensation insurance (for example, effective participation in Kern County Risk

Management Pool).

• Works with, provides and seeks information from district consultants and attorneys, employees,

committees, claims administration groups, unions, medical providers and other departments in the

administration of health and workers’ compensation benefits; notifies appropriate agencies and

departments of status of claims.

• Enrolls employees, explains and verifies coverage; distributes information including COBRA

regulations, collects payments, maintains related records.

• Coordinates return to work program for injured employees including conducting good-faith

interactive meetings to ensure compliance with reasonable accommodation requirements after

employees reach a permanent and stationary status of recovery.

• Plans, coordinates, analyzes, processes and monitors insurance claims against the district, including

property and liability claims, health benefits, fire, theft, accident and workers’ compensation;

makes recommendations on the approval of claims; provides for the prompt and accurate payment

of benefit claims.


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• Evaluates the district’s exposure to risk; recommends, implements and monitors risk avoidance,

risk transfer, risk sharing and risk financing options for the district’s workers’ compensation,

property, casualty and general liability program, employee/student safety and other exposures

through appropriate prevention and loss control; analyzes, recommends the purchase of insurance.

• Serves as a liaison and committee member on various insurance, safety and risk management

committees; attends and represents the district at meetings and administrative hearings; establishes

and maintains relationships with appropriate agencies and associations.

• Ensures timely and relevant exchange and integration of information among departments and

programs where each independently manages a different part of the process that requires all the

information to develop and implement needed actions.

• Plans, implements and coordinates an employee wellness program to encourage awareness of

health-related issues, improve morale and greater participation in health-promoting activities and

lifestyle choices toward the end of a more efficient and productive workforce and possible

reduction in health care costs.

• Reviews existing and pending legislation related to procedural guidelines and the District’s risk

management plan; makes recommendations on legislative measures and develops District policy

proposals to ensure compliance.

• Provides technical expertise, information and assistance to administration regarding assigned risk

management functions; assists in the formulation and development of policies, procedures and

programs; advises administration of unusual trends or problems and recommends appropriate

corrective action.

• Investigates, researches, collects, compiles and analyzes information, including statistical materials

and cost projections (e.g., liability insurance claims, worker’s compensation claims, insurance

premium increase trends, etc.); develops, prepares and gives written and oral presentations, reports

and recommendations.

• Serves as compliance officer for Federal HIPAA regulations.

• Applies knowledge of applicable provisions of the District auditing activities of the department.

• Communicates with other administrators, personnel and outside organizations to coordinate

activities and programs, resolve issues and conflicts and to exchange information; develops policies

and procedures to encourage effective and efficient management controls.

• Applies and monitors district policies, regulations, contracts and rules.

• Records information from meetings; composes correspondence and memos independently or from

oral dictation; prepares spreadsheets.

• Provides information or answers questions where judgment, knowledge and interpretation of

policies, procedures and regulations are necessary.

• Compiles and maintains special confidential correspondence and administrative files of

correspondence, financial records, and other documents.

• Maintains control files of matters in progress and expedites their completion.

• Greets office visitors and receives telephone calls in a friendly and professional manner; receives

complaints, relays information, and makes referrals as necessary.

• Operates standard office equipment and machinery.



KNOWLEDGE OF:

• Principles, trends, methods and procedures pertaining to risk management and reduction, self-

funded and indemnity programs, employee benefit options/methods and liability program offerings.


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• Insurance principles and coverage, including liability, property, worker’s compensation, group

health, life and long-term disability.

• Federal, State and local laws, codes and regulations related to work-related injury or illness, school

district liability, safety, health and the environment.

• Loss control techniques.

• Business applications of computers and financial record-keeping principles.

• Database, file management, and intelligent systems applicable to employee benefit programs and

risk management decision-making.

• Interrelationship of human resources programs and business and finance programs and systems

relating to benefit programs and risk assessment and loss mitigation.

• School office operations, district policies and procedures.

ABILITY TO:

• Understand, interpret and implement laws, rules and regulations relative to financial and risk

management

• Investigate, compile, analyze and interpret information and data logically and effectively.

• Organize workload, coordinate activities, and manage detailed functions effectively and efficiently.

• Exercise discretion and judgment in organizing, facilitating and participating in office operations.

• Communicate clearly, concisely and tactfully orally and in writing.

• Work without close supervision.

• Operate standard office equipment and machines including copiers, scanners, printers, desktop and

laptop computers, 10-key calculating devices, and relevant software such as spreadsheets utilizing

formulas, pivot tables and other analytical tools.

• Accurately record and describe events and actions related to investigating loss claims and

determining most cost-effective courses of action.

• Establish and maintain effective and cooperative relationships with employees and employee

organizations, public agencies, healthcare providers and the general public.

• Assess various kinds of risks and develop policies and procedures to reduce identified risks and to

mitigate potential costs to the District.


• Associate degree that included coursework in business, accounting, finance, math, risk

management, information technology, and/or analytics. (Bachelor’s degree preferred).

• At least two years of responsible experience in risk management, loss control, insurance

adjustment, worker’s compensation program management, employee benefits management, or

closely related, preferably including responsibility for coordinating development of relevant

policies and/or making substantive decisions/recommendations for reducing risk, resolving claims,

and proposing program improvements.

• Qualifying experience in a California public school system at a district-wide or county office of

education level is highly desired.


California driver’s license and a good driving record verified by a DMV H6 printout.

WORK ENVIRONMENT/PHYSICAL DEMANDS: (May be performed with or without reasonable accommodation.)

• Speak, read and understand sufficiently to successfully receive/provide information to/from

students, supervisors, co-workers, the public, etc.

• Work under pressure to complete a variety of written reports within specific timelines.


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• Sufficient coordination and dexterity to operate school office equipment (includes computers,

terminals, printers, copiers, etc.) as required by the position.

• Perform all duties listed on the job description listed under Essential Duties and Responsibilities.

APPENDIX P


Technology Specialist


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Title before review: TECHNOLOGY SPECIALIST Recommended Title: NO CHANGE TECHNOLOGY SPECIALIST Position(s) Reviewed: (This multi-position class is responsible for installing, diagnosing,

troubleshooting and repairing computer and telecommunication equipment, user accounts and school websites. Incumbents perform the full range of computer support functions, including network connectivity, at the journey level of this technical class. Positions assigned to Ukiah High School will also be responsible for activities of student helpers during the hours of the day that the students are assigned to the site’s technology department.)


Under supervision and general direction of the Technology Supervisor, delivers, installs, problem solves,

troubleshoots, repairs, maintains, monitors and manages computer equipment, telecommunication

equipment, user accounts, and school websites.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (Note: These examples are intended only as illustrations of the various types of work performed in positions allocated to this class. The examples of work performed are neither restricted to nor all encompassing of the duties to be performed under this job title.)

• Delivers, installs, diagnoses, troubleshoots, repairs, and maintains computer hardware and software

and network connectivity including computer peripherals (e.g., projectors, external speakers,

interactive devices such as smartboards, etc.).

• Delivers, installs, diagnoses, troubleshoots, repairs, and maintains telecommunication equipment

(e.g., desk phones).

• Monitors software that tracks attempts to access restricted sites and reports findings to appropriate

supervisors and administrators for further action.

• Installs, configures and customizes, (e.g., for teacher instructional purposes, site administration

needs, etc.), computer and telecommunication applications.

• Provides site support for district-wide initiatives such as the use of Chromebooks for students.

• Trains employees in computer and telecommunication operations, providing one-on-one customer

service, and responds to site technology support requests from employees and site administration.

• Evaluates and recommends purchase of computers, peripheral equipment, software programs and

telecommunication equipment for compatibility, computer user’s needs (e.g. stem school) and

District requirements, including quotes on item pricing.

• Prioritizes emergency calls determining safety hazards (e.g. broken phone plugs) and methods and

procedures for their correction.

• Trains and supervises student assistants who may be assigned to the site’s Technology Office for

learning activities.

• Implements, maintains and updates school websites.

• Designs, maintains and updates user accounts and Email system and staff directories on school

websites.

• Schedules and performs preventive maintenance on computers (e.g., defragmentation updates,

etc.), network connectivity, telephone and peripheral equipment.

• Coordinates and performs backup of school site data.


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• Sets up media carts and other equipment for guest speakers, assemblies, presentations, etc., as

needed.

• Maintains technology inventory at assigned sites.

• Attends meetings, conferences and workshops.




KNOWLEDGE OF:

• Planning, organization and direction of technology services and activities.

• Network components including bridges, routers, switches, hubs and cabling.

• Technical aspects of computer training and support, including both desktop and portable (e.g.

Chromebook and laptop) devices.

• Applicable laws, codes, regulations, policies and procedures.

• Systems programming and development.

• Technology hardware, software and maintenance.

• Multiple operating systems, computer networks, multimedia applications and telecommunication

systems.

• Principles of supervision and training.

• Oral and written communication skills.

• Correct English usage, grammar, spelling, punctuation and vocabulary.

• Interpersonal skills using tact, patience and courtesy.

ABILITY TO:



• Develop and maintain information systems.

• Develop procedures for adoption and implementation of technology applications.

• Analyze situations accurately and adopt an effective course of action.

• Work cooperatively and effectively with others, including students of all K-12 grade levels.

• Maintain records and prepare reports.

• Meet schedules and timelines, including short notice trouble calls.

• Interpret, apply and explain rules, regulations, policies and procedures.

• Operate computer and assigned office equipment.

• Work independently with little direction.

• Maintain consistent, punctual and regular attendance.

• Move hands and fingers to operate a computer keyboard and to use small tools to make equipment

repairs.

• Access and utilize computer databases and internet web sites.



• Establish and maintain effective working relationships with others, including remaining calm and

helpful when confronted by upset employees waiting for urgent, last minute repairs to support their

deadlines.

• Learn telecommunication skills.

• Continually keep pace with changes in the supported hardware and software.


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• Maintain insurability and licensing to operate District and private vehicles.

EDUCATION/EXPERIENCE:

• High school diploma or equivalent. Two years of college course work in a field related to

information technology and/or telecommunications is preferred.

• Three years of increasingly responsible experience in technology including customer service and

the diagnosing and troubleshooting of hardware, software, and connectivity problems, the

development, installation and maintenance of data processing and telecommunication systems and

equipment.

• Possess, and maintain as condition for ongoing employment, a Class C, or higher, California


• Various certifications of competence in software and hardware support are preferred.

WORK ENVIRONMENT/PHYSICAL DEMANDS: (Must be performed with or without reasonable accommodation)

• Physical strength/agility sufficient to perform a variety of frequent physical tasks including moving

technology equipment, frequently lifting, carrying and placing objects weighing up to 50 pounds,

stooping, bending at the waist.

• Manual dexterity of hands and fingers to operate a keyboard and other related equipment including

screwdrivers, graspers, spudgers, etc. used in repair of computer/electronic components and

connections).

• Visual acuity to observe needed repairs, including those requiring accurate color perception;

climbing ladders and working from heights; reaching overhead and horizontally to shelve and

retrieve items in high places.

• Indoor and outdoor work environment; subject to noise from equipment operation; regular exposure

to fumes, dust and odors.

• Standing or sitting for extended periods of time.

• Exposure to minor contagious illnesses (cold, flu, etc.)

• Direct contact with the public and other District staff.

• High volume of work and tight deadlines, continuously changing priorities and interruptions.

• Exposure to hazardous road conditions when driving between sites during inclement weather.


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APPENDIX Q


Student Information Systems Analyst


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Title before review: STUDENT INFORMATION SYSTEMS ANALYST Recommended Title: NO CHANGE STUDENT INFORMATION SYSTEMS ANALYST Position(s) Reviewed: (This single-position class is responsible to support the Lead Student

Information Systems Analyst for technical aspects of the district’s student information system (SIS) by ensuring its accuracy, integrity, reliability, and timely reporting of data; as assigned trains the skills of SIS users. The SIS is a core and mission-critical data system in support of the district’s primary goals, objectives, mission and strategic planning. This position provides support to the Lead Student Information Systems Analyst in ensuring completion of assigned portions of the SIS workload that exceed what can be accomplished by a single position supporting a SIS that is expanding to keep pace with the increasing demands of State and local student information data requirements. Fills in for the Lead Student Information Systems Analyst during the latter’s absence.)

This recommended, updated description reflects incumbent’s responses at in-person interview. No questionnaire received.

SUMMARY:

Under the general direction of the Assistant Superintendent, Educational Services and the day-to-day work

coordination of the Lead Student Information Systems Analyst, the Student Information Systems Analyst

supports, coordinates and manages the student information systems of the District; maintains complex

programs and information systems designed to meet the needs of users; provides software technical support

and guidance to users of student data processing systems.


• Coordinates, manages and provides application support to all district student information systems.

• Performs system management functions as necessary including adding users, groups, accounts, and

peripherals, generating output, designing forms and performing student software upgrades in a

district- integrated environment.

• Manipulates and manages data, including data transfer to and from other agencies, archiving data,

and identifying and correcting corrupted data.

• Reviews and analyzes student information systems; documents, reports, and follows up with vendors

regarding problems, enhancements and/or modifications to software.

• Confers and coordinates with school administrators and others as necessary in planning and

supporting information systems applications.

• Maintains documentation of all student information systems software.

• Trains new site personnel in the computerized information systems and provides inservice training

on system updates.

• Collects and evaluates information to develop or modify new or existing programs to assure optimum

means of meeting user needs.

• Visits work sites; monitors site users for data integrity and trains staff as needed.

• Attends and participates in staff meetings and inservice activities; attends workshops, conferences


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and classes to increase professional knowledge; stays abreast of new technologies.

• Composes correspondence and memos independently or from oral direction.

• Fills in under out-of-class pay provisions for the Lead Student Information Systems Analyst during

the latter’s absence.

• Performs other duties as assigned.


KNOWLEDGE OF:

• Student information systems operations, services, terminology and software.

• Principles, practices, and languages utilized in programming and other SIS systems.

• Principles and techniques of systems analysis in a database environment highly desirable.

• Proper use and operation of hardware, software and systems applications.

• Capabilities, capacity and limitations of computers and peripheral equipment.

ABILITY TO:

• Operate, maintain and modify Windows-based programs.

• Install, repair and maintain electrical/electronic equipment and systems

• Identify, analyze, evaluate and communicate student information systems software malfunctions

and procedural problems.

• Analyze problems accurately and adopt an effective course of action.

• Communicate clearly and concisely in writing and orally.

• Spell correctly, use good English and perform arithmetical calculations quickly and accurately.

• Learn new software products with and without formal training.

• Learn California reporting procedures and laws (e.g. CALPADS)

• Instruct others in the proper use of student information systems.

• Visit school sites; ability to lift and transport computer equipment.

• Lift and transport computer equipment (e.g., monitors, desktop and laptop computer, printers, etc).


EDUCATION/EXPERIENCE AND OTHER QUALIFICATIONS :

• High School diploma or equivalent.

• Any combination of experience and training that would likely provide the required knowledge, skills,

and abilities. An example would be three years of experience at a school district, school site or

county office of education supporting student information systems. Experience with Aeries,

CalPADS, SQL Server, and SBAC (Smarter Balanced Assessment Consortium) is preferred.

• Possess, and maintain as a condition for ongoing employment, a Class C, or higher, California

Driver’s License and a good driving record verified by a DMV printout (H6), in order to travel

among District sites.


• Speak, read and understand sufficiently to successfully receive/provide information to/from students,

supervisors, co-workers, the public, etc.

• Visual acuity to perform data entry and operate a computer in support of a student information

database.


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• Physical strength/agility sufficient to perform a wide variety of occasional physical tasks including

lifting, moving and placing technology equipment/furniture and operating equipment frequently up

to 25 pounds and rarely up to 50 pounds; stooping, bending at the waist.



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APPENDIX R


Lead Student Information Systems Analyst


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Title before review: LEAD STUDENT INFORMATION SYSTEMS ANALYST Recommended Title: NO CHANGE LEAD STUDENT INFORMATION SYSTEMS ANALYST Position(s) Reviewed: (This single-position class is responsible for administering all technical

aspects of the district’s student information system (SIS) to ensure its accuracy, integrity, reliability, and timely reporting of data, and training the skill of SIS users. Reports include CALPADS data and student data used for LCAP decision making. The SIS is a core and mission critical data system in support of the district’s primary goals, objectives, mission and strategic planning. This position provides expertise lead guidance to site and district personnel who provide original data entry and/or use data stored in the student information system. This is a lead-level position, not a full scope supervisor, although when asked by supervisory management, the incumbent is expected to provide input on day-to-day technical activities of Student Information Systems staff for management’s use in annual performance evaluations and/or disciplinary procedures.)


SUMMARY:

Under the general direction of the Assistant Superintendent of Educational Services, the Lead Student

Information Systems Analyst supports, coordinates and manages the student information systems of the

District; maintains complex programs and information systems designed to meet the needs of users;

provides software technical support and guidance to users of student data processing systems; oversees the

data integrity of the school sites and district; leads and provides day-to-day coordination of the work of the

Student Information Systems Analyst; and provides data analysis reports to support the Strategic

Plan/LCAP metrics.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (Note: These examples are intended only as an illustration of the various types of work performed in positions allocated to this class. These

examples of work performed are neither restricted to nor all-encompassing of the duties to be performed under this job description.)

• Coordinates, manages and provides application support to all district student information systems.

• Performs system management functions as necessary including adding users, groups, accounts, and

peripherals, generating output, designing forms and performing student software upgrades in a

district-integrated environment.

• Manipulates and manages data, including data transfer to and from other agencies, archiving data,

and identifying and correcting corrupted data.

• Reviews and analyzes student information systems; documents, reports, and follows up with

vendors regarding problems, enhancements and/or modifications to software.

• Confers and coordinates with school administrators and others as necessary in planning and

supporting information systems applications.

• Maintains documentation of all student information systems software.

• Trains new site and district office personnel in the use and application of computerized student

information systems and provides in-service training on system updates.




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work activities of Student Information Systems personnel

• Collects and evaluates information to develop or modify new or existing programs to assure

optimum means of meeting user needs.

• Visits work sites; monitors site user output for data integrity and trains staff as needed to ensure

adherence to standards for maintaining accurate student data.

• Attends and participates in staff meetings and in-service activities; attends workshops, conferences

and classes to increase professional knowledge; stays abreast of new technologies.

• Analyzes software costs; purchases software and application-related equipment as required.


• Collaborates with site and district leaders to establish district-wide procedures that promote data

integrity.

• Conducts staff development sessions to communicate the importance of data accuracy and

procedures for maintaining accuracy.

• Conducts systematic reviews to monitor data that impacts school accountability and state reporting.

• Develops and creates reports for site and district staff.

• Ensures that data submitted to the state is accurate and submitted according to set timelines and

that site and state data is available to staff in a timely fashion.

• Oversees, and assists with, the collection, analysis, and dissemination of instructional data,

including designing and conducting data analysis presentations to school and community groups.

• Compiles data related to the Strategic Plan and/or Local Control Accountability Plan to ensure that

metrics are addressed.

• Enters data into, and extracts data from, system-wide databases to create reports to be used by

teachers and administrators making data-driven decisions regarding instruction.

• Uses Microsoft Office and proprietary software to analyze data and to develop spreadsheets, reports

and presentations that provide formative and summative data useful in evaluating and improving

instruction and programs.

• Serves on/interacts with school leadership teams focused on the continuous improvement of

instruction.


QUALIFICATIONS REQUIREMENTS: (At time of application)

KNOWLEDGE OF:

• Student information systems operations, services, terminology and software.

• Principles, practices and languages utilized in program and querying SIS systems.

• Principles and techniques of systems analysis in a databse environment.

• SQL (Standard Query Language) and report generation.

• Principles, practices, and languages utilized in programming and support activities for SIS (student

information systems).

• Principles and techniques of systems analysis in a database environment.

• Data analysis and reporting best practices.

• Proper use and operation of hardware, software and systems applications.

• Capabilities, capacity and limitations of computers and peripheral equipment.

ABILITY TO:

• Operate, maintain and modify Windows-based programs.

• Install, repair and maintain electrical/electronic equipment and systems.


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• Identify, analyze, evaluate and communicate student information systems software malfunctions

and procedural problems.

• Analyze problems accurately and adopt an effective course of action.

• Administer email user database and account system.

• Administer and support systems such as TOPS Pro database, ASAP database, Learning Legend,

SELPA Manager System, etc.

• Communicate clearly and concisely in writing and orally.

• Spell correctly, use good English, and perform arithmetical calculations quickly and accurately.

• Learn new software products with and without formal training.

• Learn California California reporting procedures and laws (e.g. CALPADS).

• Instruct others in the proper use of student information systems.

• Visit school sites.

• Lift and transport computer equipment e.g., monitors, desktop and laptop computers, printers, etc.).

• Prepare timely and accurate student data reports and meet frequent, periodic deadlines.

• Work independently and without close supervision.



• Any combination of expertise and training that would provide the required knowledge, skills, and

abilities. An example would be five years of experience at a school district or county office

supporting student information systems. Previous experience maintaining the accuracy, integrity,

and reporting requirements of a District-wide student information system is preferred.


Driver’s License and a good driving record verified by a DMV printout (H6), in order to travel

among District sites.




• Visual acuity to perform data entry and to operate a computer in support of a student information

database.



• Perform, with or without reasonable accommodation, all duties listed in the Essential Duties and

Responsibilities section above.


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APPENDIX S


District Information Technology Specialist


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Title before review: DISTRICT INFORMATION TECHNOLOGY SPECIALIST Recommended Title: NO CHANGE DISTRICT INFORMATION TECHNOLOGY SPECIALIST Position(s) Reviewed: (This single-position class is responsible for advanced computer

hardware, software, telephone and systems support at a District-wide level; provides second-tier expert support to Technology Specialists; covers responsibilities of the Network Support Specialist-Lead during the latter’s absence.)


SUMMARY:

Under the general supervision of the Technology Supervisor, the District Information Technology

Specialist performs a wide variety of technical duties and support to district-wide and school sites in the

areas of district wide technology hardware, software, phones, network routing and configuration.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (Note: These examples are intended only as an illustration of the various type of work performed in positions allocated to this class. These examples

of work performed are neither restricted to nor all-encompassing of the duties to be performed under this job description.)

• Conducts research / development into equipment and new technologies and makes

recommendations for purchasing of technology related equipment to ensure standards set by the

district are adhered.

• Performs maintenance and support for audio / video displays and equipment for district service

center.

• Primary areas of responsibility include, but are not limited to the following (District-Wide

Implementations):

o District-wide VOIP (Voice Over Internet Protocol) System (i.e., phone systems)

o Analog phone systems

o Fax phone lines

o Management of various software and web-based programs (e.g., Google apps)

o District security cameras

o Backup solutions for network services

o Virtualization and configuration

o Networking and port configuration on Cisco or related switches

o Wireless solutions.

o Other district wide implementations, such as Chromebooks.

o Performs routine network / system maintenance tasks of including those items listed above.

• Administrator of district wide web solution implementation. (For Example: Google Chrome Admin

portal)

• Performs setup and reimaging of all new equipment for disbursement to Technology Specialists at

school sites.

• Provides tier-two level technical support for Technology Specialists.

• Assigned as SBAC (Smarter Balanced Assessment Consortium) Liaison for Technology

Department; coordinates SBAC implementation with other Technology Staff members and works

closely with Educational Services Department and bring those changes and implementation back

to the technology team.

• Backs up Lead Technician on all server support and fills in for Lead Technician during the latter’s

absence.


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• Conducts necessary training on district-wide implementations for Technology Specialists.

• Responds to assigned helpdesk tickets.

• Manages assigned portions of the technology inventory.

• Performs duties of Technology Specialists when needed.

• Troubleshoots, adjusts, repairs, and tests hardware and related peripheral equipment.

• Troubleshoots, modifies, installs and tests hardware and software.

• Trains and supervises student assistants.

• Monitors wide area network reliability and safety; makes recommendations for improvement.

• Collects, analyzes and compiles data on computer-related problems and suggests solutions.

• Researches and makes recommendations on the purchase of hardware, software, and upgrades.

• Visits job sites to provides hardware and software technical guidance, training and support to users.

• Serves as liaison between sites, outside technology consultants and software and hardware

companies.

• Receives and logs calls at the technology help desk and routes information appropriately.

• Establishes and maintains equipment records and warranties.

• Assists in developing and maintaining a systems procedures documentation manual.

• Assists and works cooperatively with school site personnel and site technology committees.

• Serves on the district-wide technology committee.


• Attends District Wide Technology Committee Meetings, SBAC Implementation meetings and

other meetings as assigned.


QUALIFICATIONS/REQUIREMENTS (At time of application)

KNOWLEDGE OF:

• Principles and techniques for operation of microcomputers, servers, networking, and peripheral

equipment.

• Principles and techniques of Voice Over Internet Protocol (VOIP) telephone and analog telephone

systems.

• Principles and equipment related to property security.

• Computer operating system and software to include, but not limited to: Apple, Windows, Android

and Chrome.

• Preventive practices and procedures in computer system maintenance, including security systems,

firewalls, passwords, etc.

• Internet, WAN and LAN protocols.

ABILITY TO:

• Keep up-to-date with changes and advances in supported hardware, software and systems.

• Speak, read and understand sufficiently to successfully receive/provide information to/from others.

• Learn and configure servers and other related equipment.

• Install, configure and network microcomputer equipment.

• Operate, maintain and modify DOS-based computer programs.

• Analyze system problems, reason logically and develop effective solutions.

• Perform general repairs on microcomputers and related hardware.

• Install, test and certify various types of cabling.

• Communicate effectively, both orally and in writing, procedures to staff.


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• Establish and maintain effective relationships with school employees and others.


• Work without close supervision and under pressure to complete a variety of tasks within specific

timelines.

• Lift and move heavy equipment; manual dexterity to manipulate equipment and tools.


• High school diploma or equivalent. Associate Degree with significant course work in a field related

to information technology and/or telecommunications, supplemented with technical certifications

in hardware repair and software troubleshooting relevant to the knowledge and abilities above, are

preferred.

• Four years of increasingly responsible experience in technology (both hardware repairs and

troubleshooting software issues) including working in an Active Directory-centered, networked

environment and demonstrating the ability to dissect and differentiate among possible solutions.

• Possess, and maintain as condition for ongoing employment, a Class C, or higher, California

Driver’s License and a good driving record verified by a DMV printout.




stooping, bending at the waist.



connections.



retrieve items in high places; bending at the waist.









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APPENDIX T

Updated Class Title and Description:

Network Specialist – Lead


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Title before review: LEAD TECHNOLOGY SPECIALIST Recommended Title: CHANGE TO NETWORK SPECIALIST-LEAD Position(s) Reviewed: (This single-position class is responsible for maintaining all networking

infrastructure and capabilities of the District’s technology program, for providing lead and expert guidance/support to the site-based Technology Specialist positions, and for coordinating their activities and work assignments on large-scale, team projects. This is a lead-level position, not a full scope supervisor, although when asked by supervisory management, the incumbent is expected to provide input on day-to-day technical activities of Technology Specialists for management’s use in annual performance evaluations and/or disciplinary procedures.)


SUMMARY;

Under the general supervision and direction of the Technology Supervisor, to maintain, improve, and refine

the district’s network, computer, email, and IP (Internet Protocol) telephone systems by performing complex

network and system troubleshooting of system hardware (e.g., servers, routers, wiring, connections, LAN

(Local Area Network) switches, remote and wireless access, network security and other network resources).

Work closely with site personnel while acting as lead for IT-related (Information Technology) projects and

Technology Specialists; recommends new technologies and technology-related procedures and policies to

the Technology Supervisor or administrative council. Position is non-supervisory but provides, when

requested by administrators and supervisory personnel completing periodic performance evaluations or

preparing disciplinary documentation, technical information regarding work activities of Technology

Department personnel. Remains current with advances in technology applicable to Ukiah’s program to

ensure that infrastructure and services keep pace with the organization’s need.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Note: These examples are intended only as illustrations of the various types of work performed in positions allocated to this class. The examples of

work performed are neither restricted to or all-encompassing of the duties to be performed under this job title.

• Troubleshoots, adjusts, repairs, and tests hardware and related peripheral equipment.

• Troubleshoots, modifies, installs and tests hardware and software.

• Coordinates/prioritizes day-to-day assignments of Technology Specialists when leading team

projects or urgent problem-solving/troubleshooting.



work activities of Technology Department personnel.

• Serves as expert resource to departmental personnel attempting to resolve difficult technical issues

and network-related problems that may occur.

• Assists in training UUSD Staff personnel on technology.

• Monitors network traffic and usage to ensure security and optimize the flow of data through the

network.

• Troubleshoots networks for local and wide area connectivity and utilization tracking.

• Installs and configures network equipment, including, but not limited to, servers, routers, switches,

Wi-Fi access points, cabling, etc.


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• Collects, analyzes and compiles data on computer-related problems and suggested solutions.

• Researches and makes recommendation on the purchase of hardware, software and upgrades.

• Visits job sites to provide hardware and software technical guidance, training and support to users.

• Assists in handling and resolving computer helpdesk issues, and responding to assigned sites as

needed.

• Serves as liaison between sites, outside tech consultants and software and hardware companies.

• Receives and logs calls at the technology helpdesk and routes information appropriately.

• Establishes and maintains inventory, equipment records and warranty.

• Assists in developing and maintaining a systems procedure documentation manual and network

design and server file structure.

• Coordinates repair and maintenance of systems.

• Assists and works cooperatively with school site personnel and site technology committees.

• Serves on the district-wide technology committee.


• Establishes and monitors effectiveness of security, backup procedures and servers.

• Plans, tests, implements and documents ongoing backup and disaster recovery procedures.

• Plans and implements robust, up-to-date virus and intrusion protection.

• Manages servers for setting up user accounts and privileges and changing passwords as needed in

order to prevent unauthorized access; reports observed security violations to supervisory and

administrative personnel.

• Installs, maintains and ensures reliability of servers, database servers and email servers. Assists in

development of virtual and local based services.

• Supervises Technology Department operations and personnel in the absence of the Technology

Supervisor.



KNOWLEDGE OF:

• Principles and techniques for operation of computers, servers, networking, peripheral, and other

technology related equipment.

• Advances in technology to be incorporated into the organization’s technology program.

• Apple and PC (Windows, Lynx) operating systems and software programs.

• Preventive practices and procedures in computer system maintenance, including security systems,

firewalls, Active Directory, Open Directory, passwords and others.

• Internet, WAN (wide area network) and LAN (local area network) protocols.

ABILITY TO:

• Install and configure network computer equipment and peripherals.

• Operate, maintain and modify various applications and operating system (e.g., Windows, Apple,

etc.) programs.

• Analyze system problems, reason logically and develop effective solutions.

• Perform general repairs on computers and related hardware.

• Install, test and certify various types of cabling.

• Effectively communicate procedures to staff both orally and in writing.


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• Establish and maintain effective relationship with district employees and others.



• Lift up-to 50 pounds and move heavy equipment; lift, carry, climb, stoop, bend, reach and have

manual and fine finger dexterity to manipulate equipment, small parts and tools.

• Prepare estimated costs of assigned projects.




• Maintain insurability to drive a district vehicle.

EDUCATION/EXPERIENCE AND OTHER QUALIFICATION:

• Graduation from high school or equivalent; two years of college course work in a field related to

information technology and/or telecommunications is preferred.

• Five years of a combination of related education, training and/or experience, including customer

service and the diagnosing and troubleshooting of network hardware, software, routers, LAN and

WAN installations. At least one year of the experience in a lead/supervisory capacity is preferred.


California Driver’s License and a good driving record verified by a DMV printout (H6) to drive to

District schools and sites.

WORK ENVIRONMENT/PHSICAL DEMANDS: (Must be able to perform with or without reasonable accommodation.)



stooping, bending at the waist, climbing stairs and ladders.



connections).



retrieve items in high places.



• Work under pressure to complete a variety of tasks within specific timelines.








• Fumes from chemical cleansers


• Successful passage of post-offer/pre-employment physical examination.


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APPENDIX U


Technology Supervisor


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Title before review: TECHNOLOGY SUPERVISOR Recommended Title: NO CHANGE TECHNOLOGY SUPERVISOR Position(s) Reviewed: (This single-position, supervisory class is responsible for the reliability

and integrity of the District’s use and application of technology for both business and educational operations. Supervises staff resources in areas of user support, internet and Wi-Fi connectivity, and student information systems support, e.g. Aeries. This class directly supervises the Technology Specialists, the Lead Technology Specialist and the District Information Technology Specialist.)

This recommended, updated description reflects incumbent’s responses during in-person interviews. No questionnaire received on this position.

SUMMARY:

Under general supervision and direction of the Assistant Superintendent of Educational Administration, the

Technology Supervisor maintains, coordinates, supervises and reviews the development and operations of

the District’s Technology Department which includes the District’s web site, E-mail system, student

information system, telephone system, computer networking system, etc. Conducts research, analysis and

development of new systems and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (Note: These examples are intended only as an illustration of the various type of work performed in positions allocated to this class. These

examples of work performed are neither restricted to nor all-encompassing of the duties to be performed under this job description.)

• Performs, assigns, directs and coordinates the work of technology staff.


conditions.

• Supervises and evaluates the performance of assigned staff.

• Maintains the operational integrity of the District’s computer networking system.

• Reviews help desk requests; schedules, performs and assigns work.

• Maintains records and prepares reports.

• Meets with vendors and other job-related professionals; investigates, recommends, and evaluates

outside contracts regarding technology related products and materials.

• Analyzes problems and recommends corrective action.

• Recommends and implements an overall program of preventative technology maintenance and

upkeep.

• Maintains technical, operations, and maintenance manuals as required.

• Resolves and/or coordinates the resolution of technical problems associated with the operation of

data processing and technology equipment.

• Prepares cost estimates for proposed projects; monitors project costs.

• Monitors software licensing, installation, revisions and updates.

• Coordinates and provides training in hardware and software applications, equipment and

maintenance.

• Provides technical expertise, information and assistance to the District in regards to technology

(e.g. network security, bandwidth issues, full implementation of Wi-Fi, technology support for new

educational initiatives, etc.).

• Advises the Superintendent of unusual trends or problems and recommends appropriate corrective

action.


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• Develops and provides training for professional growth of Technology Department staff.

• Prepares, manages and maintains the department’s budget.

• Responsible for telephone system specifications and makes recommendations on configuration

regarding future needs.

• Attends meetings, conferences and workshops.



KNOWLEDGE OF:

• Planning, organization and direction of technology services and activities.

• Network components including bridges, routers, switches, hubs and cabling.

• Technical aspects of computer training and support.

• Budget preparation and control.

• Applicable laws, codes, regulations, policies and procedures.

• Systems programming and development.

• Technology hardware, software and maintenance.

• Multiple operating systems, computer networks, multimedia applications and telecommunication

systems.

• Principles of supervision and training.


• Correct English usage, grammar, spelling, punctuation and vocabulary.


ABILITY TO:



• Develop and maintain information systems.

• Develop procedures for adoption and implementation of technology applications.


• Work cooperatively and effectively with others.

• Maintain records and prepare reports.

• Meet schedules and timelines.

• Interpret, apply and explain rules, regulations, policies and procedures.

• Operate computer and assigned office equipment.




• Move hands and fingers to operate a computer keyboard.

• Access and utilize computer databases and Internet web sites.



• Establish and maintain effective working relationships with others.

• Maintain insurability and licensing to operate District vehicles.




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• Two years (48 units) of college course work in a field related to information technology and/or

telecommunications is preferred.

• Five years of increasingly responsible experience in technology including the development,

installation and maintenance of data processing systems, at least two years of this experience must

have been in a in a supervisory capacity.



WORK ENVIRONMENT/PHYSICAL DEMANDS: (Must be performed with or without reasonable accommodation.)

• Lifting, pushing or pulling objects generally not exceeding fifty pounds.







• Manual dexterity of hands and fingers to operate a keyboard and other related equipment.

• Drives to District sites in all kinds of weather.

• Seeing to observe needed repairs; climbing ladders and working from heights; reaching overhead

and horizontally to shelve and retrieve items in high places; bending at the waist.


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APPENDIX V


Bus Driver


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Title before review: BUS DRIVER Recommended Title: NO CHANGE BUS DRIVER

Position(s) Reviewed: (Multi-position class that is responsible for efficiently and safely

transporting students on time/on schedule in District school buses or other vehicles as directed. Driver must adhere to significant regulatory and procedural controls while independently operating a school bus in a dynamic environment with traffic and other potential hazards that require quick, accurate and appropriate control of the bus. May be subject to exposure to bloodborne pathogens and communicable diseases such as colds and flu from student passengers.)

This recommended, updated description reflects incumbents’ responses to questionnaires and during in-person interviews.

SUMMARY:

Under general supervision of the Transportation Supervisor, the Bus Driver drives a school bus and

transports students over designated routes; does related work as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (Note: These examples are intended only as illustrations of the various types of work performed in positions allocated to this class. The examples


• Drives a school bus over designated routes to transport students to and from school in all weather

conditions and according to established time schedules.

• Transports students and school staff to special events, on athletic trips, and other field trips.

• Maintains order among students on the bus ensures their safety at bus stops and during transport

following State and district policies, regulations and procedures.

• Assists handicapped students in boarding or leaving bus and escorts students with street crossings

at bus stops as needed.

• Performs required pre-trip safety inspection of each bus driven (typically 30 minutes before first

trip of the day) prior to operation.

• Monitors vehicles daily by completing Pre-Trip Inspection Report form.

• Reports, for further diagnosis and repair if needed, suspected defects or mechanical issues

encountered during operation of the assigned vehicle.

• Cleans/washes bus interior and exterior, windows and mirrors as needed.

• Keeps records and prepares routine reports (e.g., student citations, duty hours log sheet, special

education logs, behavior logs, etc.).

• Operates two-way radio system.

• Attends safety meetings and programs.

• Contacts parents regarding student behavior and discipline matters.

• Conducts yearly bus evacuation drills.

• May render first aid to passengers, following prescribed safety and first aid procedures.



KNOWLEDGE OF:

• Knowledge of safe driving practices.


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• Knowledge of appropriate interaction with students, parents, staff, school administrators, general

public, law enforcement, etc.

ABILITY TO:

• Read and write English at a level required for successful job performance.

• Operate a school bus and to drive a school bus safely, efficiently, on time, and in accordance with

applicable laws, rules and regulations.

• Establilsh and maintain order on a school bus and appropriate interaction with students.

• Learn a prescribed bus route.

• Follow oral and written instructions.


• Learn and carry out prescribed safety checks, bus evacuation drills and other emergency

procedures.

• Learn and follow applicable procedures for driving students with special needs.

• Maintain medical and driver certification as condition for ongoing employment in this class; ability

to pass required random drug and alcohol screening.

• Secure and maintain First Aid certification.

• Perform assigned duties, including sitting for long periods of time, performing emergency student

evacuations, bending, stooping, ascend/descend bus steps, pushing, pulling, etc.

• Communicate effectively and work cooperatively with students, parents, administrators, District

employees, and the general public; accurately convey to mechanic symptoms and issues requiring

roadside service.

• Operate a two-way radio or other communication equipment assigned to the bus.

• Remain calm and composed in stressful situations.

• Operate a computer as needed for providing information.



• Any combination equivalent to one year of experience in the operation of a bus or large motor

vehicle, or the successful completion (when available) of initial/original training at the Ukiah

Unified School District’s Transportation Department required to obtain the appropriate California

Driver’s license with certificates and endorsements from CHP and DMV to operate a school bus in

the State of California.

• Possess and maintain current as a condition for ongoing employment, a valid California Class B,

or higher, Driver’s License with California Special Driver Certificate endorsement (Form DL45);

passenger endorsement and air brake endorsement; a valid Federal (U.S. Department of

Transporation) Medical Examiner’s Certificate (Form MCSA-5876); a good driving record verified

by a DMV H6 printout; passing required initial, and subsequent random, drug and alcohol

screenings, and passing pre-employment oral and/or written examination(s).

• Possess, and maintain as condition for ongoing employment, First Aid and CPR certification as

required by DMV and CHP to operate a school bus.

• Special Requirements: Bus Driver Trainee applicants - valid California Class C, or higher,

Driver’s License and a good driving record verified by a DMV H6 printout.




52 Page 145 of 172

students, parents, supervisors/administrators, co-workers, the public, and to ensure proper student

behavior during transportation, etc.

• Acquire and maintain, as a condition for ongoing employment, State of California certification to

transport students in school buses.

• Capacity to remain in a seated position for extended periods of time.

• Able to lift and/or carry/drag up to 75 pounds to assist students during bus emergency evacuations.


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APPENDIX W


Utility Bus/Delivery Driver


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Title before review: UTILITY BUS/DELIVERY DRIVER Recommended Title: NO CHANGE UTILITY BUS/DELIVERY DRIVER Position(s) Reviewed: (Single-position class that is responsible for efficiently and safely

transporting students on time/on schedule in District school buses or other vehicles as directed. Driver must adhere to significant regulatory and procedural controls while independently operating a school bus in a dynamic environment with traffic and other potential hazards that require quick, accurate and appropriate control of the bus. May be subject to exposure to bloodborne pathogens and communicable diseases such as colds and flu from student passengers. Unlike the School Bus Driver, this driver position does not have a set route and is prepared to cover a different route each day, or if not needed to drive a school bus, will be to assist in delivery driving for the warehouse or for Nutrition Services.)

This recommended, updated description reflects incumbent’s responses to questionnaires and during in-person interviews.

SUMMARY:

Under general supervision of the Transportation Supervisor when assigned to drive a school bus, or the

day-to-day work coordination and direction of the Lead Custodian when assigned to warehouse delivery

duties, or the day-to-day work coordination and direction of the when assigned to Nutrition Services

deliveries, the Utility Bus/Delivery Driver drives a school bus and transports students over designated

routes and/or stores, distributes, and picks up a variety of mail, educational supplies, food, materials and

equipment. This classification is distinguished from others in the series in that there will be no set schedule

or route. The Utility Bus/Delivery Driver will be assigned temporarily to different duties as needed.

Incumbents in this class are not eligible to participate in the rebid process of the Transportation Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Note: These examples are intended only as illustrations of the various types of work performed in positions allocated to this class. The examples of work performed are neither restricted to nor all-encompassing of the duties to be performed under this job title.

• Drives a school bus or transportation van over different temporarily assigned routes to transport

students to and from school in all weather conditions and according to established time schedules

for that route.

• Transports students and school staff on special events, athletic trips, and other field trips.

• Maintains order among students on the bus and ensures their safety at bus stops and during transport

following State and district policies, regulations and procedures.

• Assists handicapped students in boarding or leaving the bus and escorts students with street

crossings at bus stops as needed.

• Performs safety inspection of bus prior to operation (typically 30 minutes before first trip of the

day).

• Monitors vehicles daily by completing Pre-Trip Inspection Report form.

• Reports, for further diagnosis and repqir if needed, suspected defects or mechanical issues

encountered during operation of the assigned vehicle.

• Cleans/washes bus interior and exterior, windows and mirrors as needed.

• Keeps records and prepares routine reports (e.g., student citations, duty hours log sheet, special

education logs, behavior logs, etc.).

• Operates two-way radio system.


52 Page 148 of 172

• Attends safety meetings and programs.

• Contacts parents regarding student behavior and discipline matters.

• Conducts yearly bus evacuation drills.

• May render first aid to passengers, following prescribed safety and first aid procedures.

• Picks up and delivers prepared food and hot ovens to schools.

• Operates a one-ton truck with box-type bed.

• Operates a forklift.

• Picks up, sorts and delivers mail to schools and other sites.

• Operates postage machine.

• Picks up and delivers instructional supplies, equipment and furniture.

• Performs warehouse duties.


QUALIFICATIONS /REQUIREMENTS:

KNOWLEDGE OF:

• Traffic laws and safe driving practices including those pertaining to the operation of a school bus

transporting children.

• Methods and procedures of receiving, storing, loading and distributing supplies, products and

equipment.

• Simple record management procedures.

• Appropriate interaction with students, parents, staff, school administrators, the general public, law

enforcement, etc.

ABILITY TO:


• Operate a school bus safely, efficiently, on time, and in accordance with applicable laws, rules and

regulations.

• Establish and maintain order on a school bus and appropriate interaction with students.

• Maintain insurability to drive a District vehicle;

• Learn a variety of prescribed bus and delivery routes;

• Follow oral and written instructions;

• Keep records and prepare reports;

• Learn and carry out prescribed safety checks, bus evacuation drills and other emergency

procedures.

• Learn and follow applicable procedures for driving students with special needs.

• Communicate effectively and work cooperatively with students, parents, administrators, District

employees and the general public; accurately convey to mechanic symptoms and issues requiring

roadside service.

• Operate a two-way radio or other communication equipment assigned to the vehicle.

• Remain calm and composed in stressful situations.

• Operate a computer as needed for obtaining and providing information.

• Follow written and oral instructions and to learn and remember locations, routes and postage

regulations and procedures;

• Work in an environment that requires flexibility, as the workplace setting, and particular job duties

may vary day-to-day.

EDUCATION/EXPERIENCE AND OTHER QUALIFICATION:



52 Page 149 of 172

• Any combination equivalent to one year of experience in the operation of a bus or large motor

vehicle, preferably a school bus in the State of California.

• Ability to obtain and maintain forklift operators certificate within 5 months of hire (Training

provided by District).

• Possess, and maintain current as a condition for ongoing employment, a valid California Class B,

or higher, Driver’s License with California Special Driver Certificate endorsement (Form DL45);

passenger endorsement and air brake endorsement; a valid Federal Medical examiner’s Certificate

(Form MCSA-5876); a good driving record verified by a DMV H6 printout; passing required initial,

and subsequent random, drug and alcohol screenings, and passing pre-employment oral and/or

written examination(s).

• Possess, and maintain as condition for ongoing employment, First Aid and CPR certifications as

required by DMV and CHP to operate a school bus.



students, parents, supervisors/administrators, co-workers, the public, and to ensure proper student

behavior during transportation, etc.

• Must have the physical ability to perform assigned duties, including sitting for long periods of time.

• Must have the ability to lift and/or carry/drag up to 75 pounds to assist students during bus

emergency evacuations; carry, climb, stoop, bend, kneel, reach, push, pull, walk and perform

demanding physical tasks

• Must have the physical strength/agility sufficient to perform a wide variety of frequent physical

tasks including moving equipment/furniture, lifting, stooping and bending.


• Perform all duties listed above under Essential Duties and Responsibilities.


52 Page 150 of 172

APPENDIX X


Bus Driver Instructor


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Title before review: BUS DRIVER INSTRUCTOR Recommended Title: NO CHANGE BUS DRIVER INSTRUCTOR Position(s) Reviewed: (Two-position class that is responsible for providing refresher training

to bus drivers (both classroom and Behind-The-Wheel); monitoring the renewal dates and cycles of the Bus Drivers and ensuring that they start/complete required training to meet renewal requirements; assessing the quality of the driving of the school bus fleet drivers; determining if a driver may need additional training and ensuring the driver completes the training. This describes a typical driver instructor position in most school districts. Ukiah has a second instructor position that has additional responsibilities: planning and scheduling route (typically assigned to a router scheduler); assessing incidents and disputers to resolve or recommend solutions to management; may assign equipment to drivers, dispatch incoming call and use 2-way radio; assisting drivers with completing required paperwork; and driving a bus route in the absence of a regular driver.)

This recommended, updated description, and separate, proposed Senior Driver Instructor description reflect incumbents’ responses to questionnaires and during in-person interviews.

SUMMARY:

Under general supervision and direction of the Transportation Supervisor, and in coordination with the

Senior Bus Driver Instructor, the Bus Driver Instructor trains and evaluates the driving performance of bus

drivers, maintains training records, drives a school bus over designated routes, and does related work as

required.


• Coordinates with the Senior Driver Instructor to plan driver training programs; trains, supervises

and assists in the evaluation of the driving performance of bus drivers.

• Conducts in-service safety meetings and programs as assigned for staff and students.

• Schedules and provides classroom instruction and behind the wheel training for bus driver trainees

(called “originals”).

• Notifies bus drivers of license renewal requirements and conducts necessary instruction and

training.

• Establishes updates and maintains current driver records as required by the California Code of

Regulations.

• Communicates and coordinates with others in the department and at school sites.

• Assists in assigning drivers and equipment to field trips, in planning and establishing routes and in

assigning Bus Drivers to routes.

• Checks mileage and access to proposed routes.

• Drives a school bus over designated routes.


QUALIFICATIONS /REQUIREMENTS:


52 Page 152 of 172

KNOWLEDGE OF:

• Safe driving practices and methods.

• Basic principles and techniques of training.

• California Motor Vehicle Code, California Code of Regulations, California Education Code and

Board Policies as they relate to student transportation.

• Traffic and terrain features of the Ukiah Unified School District boundaries.

• Basic record-keeping techniques.



• Basic first aid practices.

• Defensive driving methods.

• Available bus charter companies when extra equipment is needed, e.g. for field trips.

ABILITY TO:



• Understand and follow oral and written directions.

• Plan, prepare, present, evaluate and coordinate new driver training and in-service programs for

existing drivers and their renewal requirements.

• Operate a school bus safely and efficiently.

• Schedule bus drivers and equipment.

• Operate a computer to accurately input data and generate forms and reports of computerized

transportation records.

• Maintain order and discipline among students while driving a school bus.

• Recognize equipment malfunctions and take appropriate action.

• Communicate effectively and resolve complaints.

• Instruct drivers and evaluate driving performance.

• Establish and maintain an effective working relationship with Bus Drivers, other co-workers in the

Transportation Department and throughout the District, supervisors, students and the public.

• Work under pressure to complete a variety of written reports and schedules within specified time

frames.

• Meet schedules and timelines.


• Assist handicapped children as necessary to safely enter, be seated, and exit the school bus (e.g.,

students in wheel chairs or with walkers); use specialized equipment properly (e.g. safety vest,

CSRS).

• Ability to sit for extended periods of time.



• Four years of recent successful experience in the operation of school buses, preferably in Ukiah

Unified School District.

• Possess, and maintain as a condition for ongoing employment, a State of California certification as

a school bus driver instructor including successful completion of the appropriate instructor course

gen or approved by the department (Education Code 40088).

• Possess, and maintain as a condition for ongoing employment, First Aid/CPR certificates.


52 Page 153 of 172

• NOTE: The Department/District may request for competitive promotional recruitment, and may

select for future promotion from such recruitment, an employee who has not yet attended the

required course and received certification as Bus Driver Instructor. However, such individual shall

not be promoted to, nor paid in the class of Bus Driver Instructor, until after successful completion

of the school and proper certification by the State of California as a bus driver instructor.


• Indoor and outdoor work environments.

• Exposure to fumes, dust, odors and oil/grease.

• Driving during adverse weather and traffic conditions.

• Considerable distractions from bus activities.

• Bending at the waist.

• Sitting for extended periods of time.

• Lifting, carrying/dragging and pushing objects weighing up to 75 pounds to assist students to exit

a school bus during emergency evacuations.

• Contact with dissatisfied or abusive individuals.

• Exposure to minor contagious illnesses (cold, flu, etc.).

• Contact with blood and other body fluids.

• Working at heights while inspecting and washing the buses.


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APPENDIX Y

New Job Class Description:

Senior Bus Driver Instructor


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Title before review: BUS DRIVER INSTRUCTOR Recommended Title: CHANGE TO SENIOR BUS DRIVER INSTRUCTOR Position(s) Reviewed: (Recommended, proposed new single-position class that is responsible

for planning and providing refresher training to bus drivers (both classroom and Behind-The-Wheel); monitoring the renewal dates and cycles of the Bus Drivers and ensuring that they start/complete required training to meet renewal requirements; assessing the quality of the driving of the school bus fleet drivers; determining if a driver may need additional training and ensuring the driver completes the training. This is the second of two bus driver instructor positions at Ukiah USD and has additional responsibilities: planning and scheduling routes (typically assigned to a router scheduler in larger districts); assessing incidents and disputers to resolve issues or recommend solutions to management; may assign equipment to drivers, dispatch incoming call using 2-way radio; assisting drivers with completing required paperwork; investigating school bus accidents. Drives a bus route in the absence of a regular driver.)

This proposed new description for Senior Bus Driver instructor, reflects incumbent’s responses to questionnaire and during in-person interviews of the existing class Bus Driver Instructor.

SUMMARY:

Under general supervision and direction of the Transportation Supervisor, the Senior Bus Driver Instructor

trains and evaluates the driving performance of bus drivers, maintains training records, monitors the pull

notice program, drives a school bus over designated routes, and does related work as required. Fills in for

the Transportation Supervisor during the latter’s absence.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (Note: These examples are intended only as illustrations of the various types of work performed in positions allocated to this class. The examples


• Plans driver training programs; trains, supervises and assists in the evaluation of the driving

performance of bus drivers.

• Conducts in-service safety meetings and programs for staff and students.

• Fills in for the Transportation Supervisor in accordance with applicable out-of-class provisions

during the Supervisor’s absence.

• Schedules and provides classroom instruction and behind the wheel training for bus driver trainees

(called “originals”).

• Coordinates with the California Highway Patrol for renewal tests, terminal inspections and

maintaining clear and open communication with this oversight agency.

• Notifies bus drivers of license renewal requirements and conducts necessary instruction and

training.

• Establishes updates and maintains current driver training records as required by the California Code

of Regulations.

• Communicates and coordinates with others in the department, at school sites and in other agencies

such as the Department of Motor Vehicles, California Highway Patrol, and California Department

of Education Transportation Program.

• Assigns drivers and equipment to field trips and assists Transportation Supervisor in planning and


52 Page 156 of 172

establishing routes and in assigning Bus Drivers to routes.

• Coordinates work schedules of substitute drivers.

• Monitors Department of Motor Vehicles pull notices.

• Keeps informed of changes in regulations related to transportation.

• Researches transportation-related matters and develops new training programs as necessary.

• Checks mileage and access to proposed routes.

• Drives a school bus over designated routes.



KNOWLEDGE OF:

• Safe driving practices and methods.

• Principles and techniques of training.

• California Motor Vehicle Code, California Code of Regulations, California Education Code and

Board Policies as they relate to student transportation.

• Traffic and terrain features of the Ukiah Unified School District boundaries.

• Basic record-keeping techniques.



• Telephone techniques and etiquette for communicating with parents and school district staff.

• Basic first aid practices.

• Defensive driving methods.

• Correct English usage, grammar, spelling, punctuation, and vocabulary to successfully perform the

duties of the position.

• Principles of efficient and economical bus routing techniques and scheduling of school bus drivers.

• Principles of dispatching and scheduling of school buses.

• Available bus charter companies when extra equipment is needed, e.g. for field trips.

• Knowledge of proper utilization of specialized equipment needed for transportation of students.

ABILITY TO:


• Hear, see, speak and write to receive and exchange information and to successfully perform the

functions of the position.

• Understand and follow oral and written directions.

• Plan, prepare, present, evaluate and coordinate new driver training and in-service programs for

existing drivers and their renewal requirements.

• Operate a school bus safely and efficiently.

• Schedule bus drivers and equipment.

• Operate a computer to accurately input data and generate forms and reports of computerized

transportation records and find information related for training programs.

• Maintain order and discipline among students while driving a school bus.


• Communicate effectively and resolve complaints.

• Instruct drivers and evaluate driving performance.

• Establish and maintain an effective working relationship with Bus Drivers, other co-workers in the

Transportation Department and throughout the District, supervisors, students and the public.


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• Acquire and maintain State of California certification to transport students in school buses and to

instruct/train school bus drivers.

• Work under pressure to complete a variety of written reports and schedules within specified time

frames.

• Meet schedules and timelines and work independently with little direction.


• Assist handicapped children as necessary to safely enter, be seated, and exit the school bus safely

(e.g., students in wheel chairs or with walkers).

• Sit for extended periods of time.




• Four years of recent successful experience in the operation of school buses, preferably in Ukiah

Unified School District.

• Comply with Education Code 40088: “(a) An applicant for school bus driver instructor certificate

shall successfully complete the appropriate instructor course given or approved by the department.”

• An applicant for the course shall possess a driver’s license, certificates, and endorsements valid for

driving the vehicles for which the driver instructor rating is sought.

• A driving record with no chargeable accidents within the past three years preceding the date of

application for the instructor certificate.

• Possess, and maintain current as a condition for ongoing employment, First Aid and CPR

certificates and all other licenses, certificates and endorsements required of a School Bus Instructor

in the State of California, including successful completion of California State Department of

Education Bus Driver Instructor school.


• Indoors and outdoors work environments including an office and driving a school bus.

• Exposure to fumes, dust, odors and oil/grease.

• Driving a school bus during adverse weather and traffic conditions.

• Considerable distractions from bus activities.

• Bending at the waist, walking for extended periods, and climbing steps to enter and exit a school

bus.

• Sitting for extended periods of time.

• Lifting, carrying/dragging and pushing objects weighing up to 75 pounds to assist students to exit

a school bus during emergency evacuations.

• Contact with dissatisfied or abusive individuals.

• Exposure to minor contagious illnesses (cold, flu, etc.).

• Contact with blood and other body fluids.

• Working at heights while inspecting and washing the buses.


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APPENDIX Z


Transportation Supervisor


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Title before review: TRANSPORTATION SUPERVISOR Recommended Title: NO CHANGE TRANSPORTATION SUPERVISOR Position Reviewed: (Single-position class, assigned to supervise day-to-day operations of

the Transportation Department, ensure greatest efficiency possible and motivate department personnel to display high level of customer service and pride of the organization.)

Updated description incorporating incumbent interview.

SUMMARY: Under general direction of the Director of Maintenance, Operations, and Transportation, supervises the

day-to-day operations of the District’s Transportation Department. This class is supervisory and

responsible for selecting, and evaluating the performance of, and conducting discipline on, personnel

assigned to the Transportation Department (i.e., drivers, instructors, and paraprofessionals).


• Supervises the day-to-day activities of the District’s transportation operations and assigned

personnel for the purpose of prioritizing operational activities and project deadlines, and ensuring

optimal utilization of personnel, vehicles, and equipment.

• Plans and coordinates the scheduling and routing of student transportation.

• Attends IEP meetings when needed to address, problem-solve, and ensure appropriate

transportation for students with special needs.

• Plans bus routes and schedules drivers to routes and buses.

• Identifies, and coordinates with Technology Services, the acquisition and installation of

transportation route planning and implementation software (currently TransTracks).

• Coordinates work schedules of substitute drivers, acting as a back-up driver when necessary.

• Conducts studies of traffic conditions, pupil load and distribution; makes operational improvements

and adjustments as necessary.

• Coordinates with site administrators regarding changes in site transportation needs.

• Supervises and evaluates the performance of bus drivers and trainer personnel.

• Assesses incidents, disputes, complaints and/or accidents for the purpose of resolving or

recommending a resolution to the situation; initiates and applies progressive discipline as needed

in coordination with the District’s Human Resources Department and higher-level management.

• Assists drivers in completing injury and accident reports.

• Assists bus drivers in maintaining orderly school bus environment and assures student discipline is

implemented as necessary.

• Coordinates the mandated random drug-testing program for the District.

• Prepares and maintains a variety of records and reports related to, but not limited to, accidents,

costs, legal compliance, personnel, certifications, registrations, pupil counts, budgets and

inventories.

• Supervises the orientation and training programs for new employees in the transportation

department.

• Instructs drivers at in-services on regular vehicle safety inspections, emergency procedures, and

cleaning vehicles.


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• Advises on hazards from inclement weather and road closures and determines and directs any

operational changes needed to adjust to varying and unforeseen situations as they occur.

• Assists in the selection of Transportation personnel.

• Creates databases, uses spreadsheets and other computer applications.

• Assigns equipment to drivers and may perform dispatch duties and/or drive a school bus on a back-

up basis. Performs other duties as assigned.


KNOWLEDGE OF:

• Principles and practices of supervision and training.

• Correct English usage, grammar, spelling, punctuation, and vocabulary.

• California Motor Vehicle Code, California Code of Regulations and the California Education Code

as they relate to student transportation.

• Safe driving practices and training methods.

• Geographic and topographic characteristics of community serviced by the District.

• Principles of efficient and economical bus routing techniques and scheduling of employees.

• District personnel policies and labor contract provisions.

• Principles of dispatching and scheduling of school buses.

• Research methods and analysis techniques to develop solutions to operational issues and to ensure

that the Transportation Department operates in conformance with applicable laws, regulations and

policies.

• Word processing, spreadsheet, database management, and applicable transportation-related

software.

• Basic record-keeping procedures.

• Professional telephone techniques and etiquette.

• Interpersonal skills using tact, patience, and courtesy.

ABILITY TO:

• See, read, and speak English sufficiently to successfully perform required duties.

• Hear, speak, and write to receive and exchange information.

• Interpret, apply and explain rules, regulations, policies, and credentials.

• Communicate effectively both orally and in writing.

• Coordinate and implement an efficient student transportation system.

• Dispatch and schedule bus drivers.

• Safely operate a school bus including emergency evacuations.

• Motivate Transportation Department personnel to maintain a high level of customer service and

operational efficiency and to inspire a spirit of cohesion and pride in the organization among

assigned staff

• Maintain records and prepare written and oral reports.

• Plan, organize, evaluate and supervise the work of subordinates.

• Establish and maintain cooperative and effective working relationships with others.

• Operate various office machines such as typewriters, computer terminals, printers, calculators,

answering machine, copiers, and multi-line telephone.

• Plan, prepare and present in-service workshops.


• Meet schedules and timelines with many interruptions.


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• Make arithmetic calculations with speed and accuracy.

• Pass required random drug and alcohol screening.

• Obtain and maintain CPR certification or have passed the CHP first aid exam within five months

of hire.


• High school diploma or equivalent. An Associate Degree is desired.

• Five (05) years of increasingly responsible experience in student transportation, including at least

one year in a supervisory or lead capacity. (An AA Degree may substitute for up to two (02) years

of the required non-supervisory experience).

• Possess, and maintain as a condition for continuing employment, a Class B, or higher, California

Driver’s License with passenger endorsement and school bus endorsement (restricted to automatic

transmission is acceptable); and with air brake endorsement; valid Federal (U.S. Department of

Transportation) Medical Examiner’s Certificate (Form MCSA-5876).

• Possess, and maintain as a condition for ongoing employment, First Aid certification.


• Office, school bus and outdoor environment

• Seasonal weather conditions

• Exposure to fumes, dust, odors, oil/grease and gases

• Constant interruptions

• Lifting, carrying/dragging and pushing or pulling heavy objects up to 75 pounds to assist students

to exit a school bus during emergency evacuations.

• Sitting for extended periods of time when operating a transportation vehicle

• Walking and stepping up/down or standing for extended periods of time

• Dexterity of hands and fingers to operate a computer keyboard

• Reach, bend and stoop

• Exposure to hazardous road conditions when driving during inclement weather.

• Fumes from chemical cleansers and bus operations



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APPENDIX AA


Vehicle and Equipment Technician


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Title before review: MECHANIC III Recommended Title: CHANGE TO VEHICLE & EQUIPMENT TECHNICIAN Position(s) Reviewed: (This multi-position class is responsible for maintaining all vehicles and

buses in the Transportation Department fleet and in the Grounds Department and the Maintenance Department. The positions report to the Director of Maintenance, Operations, and Transportation, NOT to the Transportation Supervisor. Day-to-day work assignments are coordinated by the Lead Mechanic. Title change proposed to reflect the more technical nature of current automotive/vehicular repair, diagnostics and maintenance, including electric vehicles that will become part of the fleet.)


SUMMARY:

Under general supervision and direction of the Director of Maintenance, Operations and

Transportation, and the day-to-day work coordination of the Lead Mechanic, the Vehicle and

Equipment Technician, in accordance with California Highway Patrol regulations pertaining to

school transportation standards, maintains, diagnoses problems and makes mechanical repairs to

gas and diesel-powered buses, trucks and automobile equipment, and equipment assigned to the

Maintenance and Grounds Departments; performs related duties as required.


• Performs regularly-scheduled preventive maintenance services to automotive mechanical

equipment.

• Performs major and minor overhauls on all automotive mechanical equipment.

• Diagnoses problems in automotive electrical, air, mechanical, hydraulic, ignition and

computer systems.

• Repairs brake systems; machines rotors and drums.

• Determines whether to let a bus or vehicle leave the yard or site due to safety reasons (e.g.

repair pending or not yet completed).

• Fabricates steel and iron; welds (arc/tick, gas and wire); uses engine lathes, computerized

diagnostic and other automotive maintenance and repair equipment.

• Maintains records on all equipment (e.g., CHP-required 1500-mile/45-day servicing).

• Performs safety inspections within 1500-mile/45-day requirements.

• Performs emergency road service.

• Provides input on specifications for new vehicles.

• Purchases needed automotive parts and equipment.

• Requests estimates on body repairs.

• Disposes of waste materials safely on periodic schedule or more frequently if needed.

• Drives and tests buses.

• Maintains clean work area and tools.


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QUALIFICATIONS/REQUIREMENTS: (At time of application)

KNOWLEDGE OF:

• Tools, equipment and procedures used in automotive, diesel and electric equipment repair,

diagnosis, troubleshooting and maintenance.

• Laws governing equipment and vehicle standards.

• Shop safety and safe vehicle operation, including types of welding methods and

technicques.

• Computer diagnostics for vehicle and engine repair.

ABILITY TO:

• Accurately diagnose malfunctions and make mechanical repairs to a variety of gasoline,

diesel and electric engines, motors and vehicles.

• Operate equipment and tools used in repairing and servicing motorized equipment,

including diesel, gas, gasoline and electric power.

• Keep records.


• Ability to follow oral and written directions.

• Lift, stoop, bend, crawl and work in awkward positions including underneath vehicles and

equipment and remain standing for long periods of time.

• Maintain insurability to drive District vehicles as a condition for ongoing employment.

• Read and follow warning labels and to use hazardous materials and equipment with

extreme caution.


• Learn to drive a forklift and operate bus lifts.

• Adhere to all applicable safety standards.

• Operate computer diagnostic equipment for vehicle repair and maintenance and operate a

computer using the internet to research parts and tools.

• Weld metal (arc/stick, gas, and wire).


• High school education or equivalent.

• An Associate’s degree in automotive/diesel mechanics may substitute for up to two years

of the required journey-level experience listed below.

• A combination of training (e.g., ASE certifications) and paid work experience equivalent

to five years of increasingly responsible, journey-level work in the diagnosis, repair and

maintenance of gasoline and diesel-powered heavy and light automotive equipment in a

bus transportation system.

• Possess, and maintain as a condition for ongoing employment, a Class B, or higher,

California Driver’s license with air brake and passenger endorsement.

• Possess and maintain as a condition for continuing employment a valid Federal (U.S.


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Department of Transportation) Medical Examiner’s Certificate (Form MCSA-5876).

• Obtain within 5 months of employment, and maintain thereafter as a condition for ongoing


• Pass the pre-employment and subsequent random, drug and alcohol screenings.

• Possess own tools equivalent to those of a journey-level mechanic who works on both

gasoline and heavy diesel engines.

WORK ENVIRONMENT/PHYSICAL DEMANDS: (May be performed with or without reasonable accommodation)

• Speak, read and understand sufficiently to successfully receive/provide information

to/from students, supervisors, co-workers, the public, etc.

• Acquire and maintain State of California certification to drive District buses and vehicles.


including lifting up to 50 pounds frequently and up to 75 pounds occasionally, stooping,

bending and operating equipment.

• Perform, with or without reasonable accommodation, all duties listed under Essential

Duties and Responsibilities on the job description above.


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APPENDIX BB


Lead Vehicle and Equipment Technician


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Title before review: LEAD MECHANIC Recommended Title: CHANGE TO LEAD VEHICLE & EQUIPMENT TECHNICIAN Position(s) Reviewed: (This single-position class is responsible for leading and performing the

work of Vehicle and Equipment Technicians, providing training and guidance to other technicians, ensuring accurate entry and reporting of repair and maintenance data subject to audits by CHP inspectors, making recommendations for purchase of new or replacement equipment and vehicles, and expanding knowledge and skill capability of the operation to repair and maintain alternative-fuel vehicles such as those powered by electricity and/or natural gas. Position is not currently assigned full-scope supervision and does not have the responsibility and authority for hiring, evaluating, and disciplining lower level mechanic/auto technician personnel.)

This recommended, updated description reflects incumbent’s questionnaire and in-person interview responses.

SUMMARY:

Under general supervision and direction of the Director of Maintenance, Operations and Transportation,

the Lead Vehicle and Equipment Technician participates in and coordinates the day-to-day work activities

of Vehicle and Equipment Technicians in the maintenance and mechanical repair of gas and diesel powered

buses, trucks and automobile equipment in accordance with California Highway Patrol regulations, and

compiles and maintains maintenance records; does related work as required. The Lead Vehicle and

Equipment Technician position differs from the Vehicle and Equipment Technician position in that the

Lead position coordinates the day-to-day activities, provides training and guidance for the mechanic staff

when needed, and ensures accurate recording of maintenance records subject to CHP audit. Position is non-

supervisory but provides, when requested by administrators and supervisory personnel completing periodic

performance evaluations or preparing disciplinary documentation, technical information regarding work

activities of personnel assigned to the garage.


of work performed are neither restricted to nor all encompassing of the duties to be performed under this job title.)Coordinates the day-to-

day work assignments and activities of other technicians and provides technical training and guidance as

needed.

• Provides shop safety training.

• Provides input on the work of technicians when requested by supervisory management.

• Schedules, coordinates and participates in the regular maintenance of District buses, trucks and

other mechanical equipment.

• Oversees and performs major and minor overhauls on all automotive mechanical equipment.

• Determines priorities and assigns work to mechanic staff.

• Provides specifications for new and/or replacement vehicles for the school bus and white fleets.

• Prospects for, and assists in preparing the application for, equipment grants.

• Maintains inventory of shop equipment and supplies.

• Maintains records and submits reports as required (e.g. posts daily driver sheets and pre-trip

inspections).

• Fabricates steel and iron; welds (arc/tick, gas and wire); uses engine lathes, computerized


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diagnostic and other automotive maintenance and repair equipment.




KNOWLEDGE OF:

• Tools, equipment and procedures used in diesel and gasoline-powered automotive equipment repair

and maintenance.

• Researches information on the repair and maintenance of electric and gas-powered vehicles and

equipment.

• Laws governing equipment and vehicle standards for school buses, including air brake systems.

• Welding and metal fabricating techniques, processes and materials (arc/stick, gas, and wire).

• Shop safety and safe vehicle operation.

ABILITY TO:

• Diagnose malfunctions and make mechanical repairs to a variety of gasoline, gas, electric and

diesel engines as well as grounds and maintenance equipment.

• Operate equipment and tools used in repairing and servicing motorized equipment.

• Coordinate, train, review/ensure the quality of the work of other technicians.


• Estimate material and labor costs.

• Design, fabricate and/or purchase at best cost needed parts.


• Give and follow oral and written directions.

• Lift, stoop, bend and work in awkward positions.

• Maintain insurability to drive District vehicles.

• Maintain a safe shop and working conditions.

• Read and follow warning labels and to use hazardous materials and equipment with extreme

caution.

• Weld metal and fabricate parts (arc/stick, gas, and wire).

• Operate computerized diagnostic equipment.

• Operate a computer to enter maintenance data and search for replacement equipment, parts and

repair procedures.

• Learn and keep up-to-date on changes in vehicle repair technology.



• An Associate degree in automotive/diesel mechanics may substitute for up to two years of the

required journey-level, non-lead experience listed below.

• A combination of training (e.g., ASE certifications) and experience equivalent to five years of

increasingly responsible journey-level work in the repair and maintenance of gasoline and diesel-

powered heavy and light automotive equipment, two years of which must have been with a school

district transportation department. At least one year of experience in a lead or supervisory capacity

in automotive or diesel repair is preferred.

• Possess, and maintain as a condition for continuing employment, a valid Class B, or higher,

California Driver’s License with passenger and air brake endorsements.

• Maintain as a condition for continuing employment a valid federal (U.S. Department of

Transportation) Medical Examiner’s Certificate (Form MCSA-5876).


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• Pass the pre-employment, and subsequent random, drug and alcohol screenings.

• Possess and maintain the tools required of a journey-level mechanic.




• Acquire and maintain State of California certification to drive District buses and vehicles.


lifting 50 pounds frequently and up to 75 pounds occasionally, stooping, bending and operating

equipment.

• Perform, with or without reasonable accommodation, all duties listed under Essential Duties and

Responsibilities.


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APPENDIX CC


Warehouse/Food Services Delivery


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Title before review: DELIVERY PERSON Recommended Title: CHANGE TO WAREHOUSE/FOOD SERVICES DELIVERY DRIVER Position(s) Reviewed: (Multi-position class that is responsible for efficiently and safely

transporting among district sites the inter-district mail and items ordered through the district Warehouse, or the bulk food commodities and prepared hot/cold food items from the District’s central kitchen at Ukiah High School to other school site kitchens. One position is assigned to the District Warehouse; two positions are assigned to the Food Services Department. While the positions are assigned to different programs, their primary responsibilities for loading/unloading and transporting/delivering items safely and on schedule among District schools and sites are sufficiently similar as to warrant assigning all three positions to the same job classification. The positions in Food Services must be trained to applicable food safety standard; the position in the Warehouse must be trained to apply U.S. Postal regulations to District outgoing mail processing and to ensure accurate receiving of, accounting for, and storage/delivery of district supplies, books, equipment, furniture, etc.)

This recommended, updated description reflects incumbents’ responses to questionnaires and during in-person interviews.

SUMMARY:

Under general supervision of the assigned Director, and day-to-day work coordination of an

assigned Lead, the Warehouse/Food Services Delivery Driver receives, stores, distributes, and

picks up a variety of educational supplies, materials, mail and equipment (e.g., books, paper,

custodial supplies, furniture), or delivers to site kitchens the prepared hot and cold foot items and

commodities from the central kitchen. Performs other related duties as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (Note: These examples are intended only as illustrations of the various types of work performed in positions allocated to this class. The

examples of work performed are neither restricted to nor all encompassing of the duties to be performed under this job title.)

• Picks up and delivers prepared food and hot ovens in accordance with food handling,

temperature control, and safety standards, from the central kitchen to school sites

throughout the district (not performed by position assigned to the Warehouse).

• Prepares hot and cold transport boxes to bring them to accurate temperatures for safely

containing prepared food items.

• Operates a one-ton truck with box-type bed (Warehouse) or delivery vans and trucks

(Nutrition Services).

• Operates a forklift at the Warehouse.

• Picks up, sorts and delivers inter-site mail to schools and other sites as part of delivery

services from the Warehouse.

• Operates postage machine and delivers outgoing mail to the U.S. Postal Service as part of

mail handling duties at the Warehouse.

• Picks up and delivers instructional supplies, equipment and furniture ordered through and


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delivered by the Warehouse.

• Performs Warehouse receiving, stocking and delivery duties.


QUALIFICATIONS/REQUIREMENTS: (At time of application)

KNOWLEDGE OF:

• Traffic laws which apply to the operation of assigned District vehicles.

• Food handling safety requirements for positions in Food Services.

• Postal regulations applicable to outgoing U.S. Mail for position at the Warehouse.

ABILITY TO:

• Operate a truck skillfully and safely.

• Perform minor service to a assigned district vehicles (e.g. checking fluid levels, tire

pressure, and lights).

• Follow written and oral instructions and to learn and remember delivery locations, routes,

times and postage regulations and procedures for position in the Warehouse.

• Follow written and oral instructions and to learn and remember delivery locations, routes,

times and food handling safety requirements for positions in Food Services.


• Perform heavy manual labor, such as loading and unloading a delivery truck/van, lifting

and carrying, pushing and pulling.



• Complete accurately the required temperature logs for food transport boxes.

• Learn safe food handling procedures and requirements, including safe temperature ranges

for transporting/delivery prepared and commodity food items.



• One year of experience in truck or bus driving and/or delivery work.

• Possess, and maintain as a condition for ongoing employment, a valid California Class C,

or higher, Driver’s License and a good driving record verified by a DMV printout (H6).


• Speak, read and understand sufficiently to successfully receive/provide information

to/from students, supervisors, co-workers, the public, etc.


including moving equipment/furniture, operating equipment, frequently lifting, carrying

and placing objects weighing up to 50 pounds, stooping, bending.


• Perform, with or without reasonable accommodation, all applicable duties listed above

under Essential Duties and Responsibilities.


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Documents

Ukiah Unified School District - 1.cdn.edl.io · Ukiah Unified School District Personnel Commission April 2018 52 Page 2 of 172 Twenty-four of the job classes reviewed in this study