UJ OPEN ACCESS – IMPLEMENTATION STRATEGY

Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities

Wider Gauteng IR Managers’ Forum, UJ Library, 4 September 2014

Lazarus Matizirofa

Senior Specialist: E-Research & Scholarly Communications

UJ OPEN ACCESS: A POINT OF VIEW

2010: OA Mandate was approved by UJ Senate 2011: UJ signed the Berlin Declaration to Open Access to Knowledge in the Sciences and

Humanities, and Budapest Open Access Initiative 2012: Academic Regulations – Higher Degrees Policy was amended to improve ETD

submissions to the repository 2012: Retrospective digitisation of theses was approved, will be completed in 2014 2014: A new research-output submission workflow was agreed between the Research

Office and the Library in order to encourage researchers and academics to submit to OROSS

ONLINE RESEARCH SUBMISSION SYSTEM

Authors use their UJ web/email credentials tosubmit their research output

The submissions are send to theResearch Office, Faculty Research Coordinator and the Library’s IR

The submitter also get an acknowledgement when a submission has been successfully emailed

OROSS - PILOT PROJECTThe UJ Library and UJ Research Office has rolled out OROSS in collaboration with the Faculty of Engineering & the Built Environment

• The pilot project is aimed at improving the stakeholders to manage, track and ensure that all research-output submissions are recorded by the Research Office and are archived by the Library (two versions are required - author’s accepted manuscript and publisher PDF for archiving in the repository)

• The pilot research submission system, OROSS will enable compliance rates to go up and fulfil both UJ’s OA Mandate and the Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities

• IR will therefore be able to harness and archive all Green and Gold generated UJ research publications going forward

OA MANDATE - OROSS

Authors are encouraged to submit post print articles (author(s) accepted manuscript) and publisher PDFs immediately upon publication of articles, book chapters and conference papers using OROSS

Authors will also be encouraged to publish through accredited open access journals

Submissions are received by the Research office (research management) and the Library (repository archiving)

OPEN ACCESS: THESES & DISSERTATIONS

ETD submissions by UJ postgraduate students has improved drastically – almost 100%

Students are required to submit:

1. e-copy PDF file on CD of their final examined thesis

2. A bound hardcopy of their final examined thesis

3. Signed Open Access declaration form, before graduation

theses are locked away until embargo expires!

Before expired embargoed theses are archived supervisors and faculty HFAs are informed

LAZARUS MATIZIROFA / PHILILE MAVUSOE-Research & Scholarly CommunicationsUJDigispace: Institutional Repository UJ Library, APK Campus

Tel +27 11 559 2688ujdigispace@uj.ac.za https://ujdigispace.uj.ac.zahttp://www.base-search.net/Search/Results?lookfor=ujdigispace&type=all&ling=1&name=&refid=dcbasen