Trumpet Behavioral Health

Maximizing the Potential of the Clients We Serve

• Trumpet is a leading provider of state-of-the-art Behavioral Health Services, specializing in the treatment of children, adolescents and adults with Autism Spectrum Disorders (ASD) and developmental disabilities, using the principles of Applied Behavior Analysis (ABA) and/or related evidence-based approaches to treatment.

• Trumpet has been delivering positive clinical outcomes for over 30 years

• Trumpet works with Parents, Schools, Agencies, and Managed Care Companies, serving clients in schools, in centers, and in the home

• Approximately 1000 team members, practicing in 9 states (AZ, CA, CO, HI, KS, MO, OH, WI, and WY)

About Trumpet Behavioral Health

Our Team

• The national presence allows TBH’s team of clinicians to collaborate on cases, best practices and standardize outcomes, treatment goals and overall client success.

• Consultants consist of BCBAs, PHD’s, MFT’s and Masters in related degrees

• TBH skills trainers work 1:1 with each client and have degrees in psychology, education and behavioral health related fields.

• All TBH clinical team members receive 40 or more hrs of continuing education yearly.

• We also provide training and case management systems to care providers, parents and educators through our technology division and the AutismPro product.

BEHAVIOR INTERVENTION

• 3 years and above

• Home-based or center-based direct instruction

• Functional Behavior Assessments

• Social Skills groups

PARENT AND FAMILY

• Parent Education and Training

• Outreach services to remote areas

• Sibling workshops

• After School programs

• Speech and OT therapy

  EARLY INTERVENTION

• Early Intervention (birth to 3 years)

• Home-based or center-based direct instruction

• Language

• Social

• Behavior Management

• Skill Acquisition

• Speech and Occupational therapy services

• Summer programs

 

COORDINATION OF CARE

• Functional behavioral assessments

• Program design and evaluation

• Individual treatment plans

• IEP support

• Teaching training and support

• Managed Care coordination and Reports

• Coordinated service plans with teachers

• Communication with the family primary care physicians

Overview of Services

HOW DOES THE MANDATE EFFECT MY FAMILY?

• DMHC (Department of Managed Healthcare)

DMHC is the primary regulator of health care service plans, which offer a wide variety of health care products including full-service managed care, PPO, EPO and Point of Service (“POS”) products. DMHC’s exclusive focus is on the health care plan market and on protecting consumers, providers and market participants within that market.

• CDI (California Division of Insurance)

By statute, CDI is the primary regulator of all entities that are engaged in the business of health insurance except those entities subject to the jurisdiction of another government agency.

Who regulates the insurance plans in CA?

What type of Insurance Plan do I have?

• Fully insured plan-

• Usually large group plans• The plan is administered and claims are paid by the

insurance company with premium dollars. • Fully insured plans are regulated by state regulations and

mandates. • Self Insured plan-

• Coverage and benefit plans are decided by the employer• Claims are paid with the employers money• State regulations and CA state mandates to not apply to Self

Insured plans. • These plans usually use a third party administrator (Cigna,

Aetna, UBH etc) to pay claims and do authorizations, however the employer has the final say on benefit coverage.

• Summary Plan Description

A key document related to your plan is the summary plan description(SPD).

Assessment

• Who can do the assessment?

• How long can the assessment be?

• When is re-assessment required?

• What codes do I bill the assessment under?

Supervision

• Who can provide it?

• Can it be billed on the same day as direct ABA services ?

• How many hours are approved?

• Does it have to be in the presence of the client?

Important things to know before starting services

• Assessment and treatment plan from a qualified autism provider including medically necessary treatment goals.

• Diagnosing Report from a licensed provider. Some health plans will only accept a diagnosing report less then three years old.

• A prescription/referral from your pediatrician stating the diagnosis and the number of hours recommended for ABA.

Required Documents

• The Mandate effective July 1, 2012 Requires every health plan contract that provides hospital, medical, or surgical coverage and health insurance policy to also provide coverage for Behavioral Health Therapy for PDD/ASD Behavioral treatment includes ABA and other evidence based programs. Requires the coverage to be provided in the same manner and to be subject to the same requirements as provided in California's mental health parity law.

• There are no limits or caps on the number hours of ABA allowed, dollar amount , age of child, etc. in the mandate- it is all determined individually by MEDICAL NECESSITY.

• Excludes MediCal (but Calpers and Healthy Families now have ABA benefit) - copay’s may be covered by the regional centers- please check with your regional center for their policy.

California Mandate (SB 946)

Who are approved providers under the Mandate?

• In order to be covered, the behavioral health treatment must be prescribed by a licensed physician, or developed by a licensed psychologist. The treatment plan must have measurable goals and be prescribed by a qualified autism service provider, e.g. a Board Certified Behavior Analyst (BCBA) or other licensed service provider. 

• Behavioral health treatments must be provided by a qualified autism service provider, a qualified autism service professional such as an Associate Behavior Analyst, or a qualified autism service paraprofessional. Qualified autism service professional and paraprofessionals must be supervised and employed by a qualified autism service provider.

When will the Mandate end?

If the Federal government does not establish Autism behavioral health treatment as a "essential health benefit", this bill will automatically expire on 7/1/14. They are expecting Autism services to be covered through the “essential health benefits” at that time.

Will insurance companies be able to deny ABA services if my child is not making “sufficient” progress?

• Like any other type of therapy, insurance may review treatment goals and objectives to determine if services are no longer appropriate. Per the Mandate a treatment plan must be reviewed by the healthplan every 6 months.

California Mandate SB946

Regional centers are considered the funding source of last resort; families need to take the initiative ASAP in researching their current health insurance benefits to ensure a smooth continuation of treatment services. Find out if ABA services are covered by your plan.

If you have coverage-start the treatment authorization process with your insurance. While all insurance companies have different processes in place, an autism diagnosis is a prerequisite to getting started. It is best to choose an in-network provider who will assist you completing this process:

• Obtaining an authorization for an assessment• Completion of a behavioral assessment• Completion of required Treatment plan and goals• Obtaining an authorization to start servicesIf ABA is not a covered benefit under your plan, a denial letter will

be initiated by the insurance company. At that point, the family may use this denial letter for the purposes of obtaining or maintaining Regional Center funded services.

It is also recommended that all families with children, teens, and adults on the autism spectrum contact the plan administrator of their employer to request that ABA services be added to the plan if you have a self funded plan that does not cover ABA.

How do I transition from receiving state funded services to insurance covered services?

It is important for families to contact their insurance companies directly to better understand the specific benefits of their health plan and their financial responsibilities.

Families may expect to pay a co-payment for each visit, similar to what you would pay when visiting a family physician, or receiving physical therapy. If your child is receiving multiple ABA sessions in a given week, a co-payment may be expected for each visit. Typically, a co-payment is a set fee per day, as determined by the provisions of a given benefits plan but make sure to verify with your plan how copays are applied

Most regional centers in California will offer support with co-payments. Therefore, it is very important that families contact their regional center to find out what their policy will be regarding funding assistance for co-payments.

Please note that there may be other financial responsibilities for families to pay, such as deductibles, co-insurance and out-of-pocket maximum.

WILL I HAVE A CO-PAY FOR ABA SERVICES?

How can Trumpet Behavioral Health Help?

Dedicated Insurance Division:

• TBH has a dedicated insurance division with directors and employees who have been doing managed care contracting ,coding, authorizations and billing for over 25 years.

• TBH will take all of your insurance information and make the calls to the insurance company for you to determine the details of your benefits and eligibility for ABA services. • We have relationships with the right contacts at the

insurance company• We know the right questions to ask and will get the most

accurate information specific to ABA treatment. • We will determine the correct copay/deductible information• We will get the information regarding number of sessions

and maximum benefits approved and what is required for authorizations.

• We will bill all claims for you using our billing service that has specialized in billing ABA services to managed care for 5 years.

ONLINE ELIGIBILITY FORM AVAILABLE AT www.tbh.com

TBH California Locations East Bay5729 Sonoma Dr., Suite KPleasanton, CA 94566

Humboldt901 O Street Ste C Arcata, CA 95521

North Bay35 Mitchell Blvd., Suite 5ASan Rafael, CA 94903

Antioch505 W. 2nd StreetAntioch, CA 94509

San Mateo/Foster City1166 Triton Dr., Suite 200Foster City, CA 94404

San Jose1520 Parkmoor Ave., Suite ASan Jose, CA 95128

Monterey/Salinas415 ElwoodSalinas, CA 93901

Greenfield2 South El Camino RealGreenfield, CA 93927

Aptos7887 Soquel Dr Unit GAptos, CA 95003

Orange County827 Ocean Ave Seal Beach, CA 90740

LA County 20121 Ventura Blvd Ste 317Woodland Hills, Ca 91364