Troop 31 – Avon Minnesota Boy Scout Reference Manual · (ASPL) INTRODUCTION: When you accepted the position of Assistant Senior Patrol Leader, you agreed to provide service and

Troop 31 – Avon Minnesota Boy Scout Reference Manual

On my way to EAGLE!

A Scout is:

o Trustworthy, o Loyal, o Helpful, o Friendly, o Courteous, o Kind, o Obedient, o Cheerful, o Thrifty, o Brave, o Clean, o and Reverent.

R e f e r e n c e M a n u a l V e r s i o n 2

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Contents Mission Statement ........................................................................................................................... 4 Endorsement ................................................................................................................................... 4

Organization Chart ...................................................................................................................... 5 Patrol Leaders Council (PLC) ......................................................................................................... 5 Junior Leadership Positions ............................................................................................................ 6

Elections Process ........................................................................................................................ 6 Positions Described ..................................................................................................................... 7 Junior Assistant Scoutmaster ...................................................................................................... 7 Senior Patrol Leader (SPL) ......................................................................................................... 8 Assistant Senior Patrol Leader (ASPL) ...................................................................................... 9 Patrol Leader ............................................................................................................................. 10 Assistant Patrol Leader ............................................................................................................. 11 Troop Guide .............................................................................................................................. 12 Scribe ........................................................................................................................................ 13 Quartermaster ............................................................................................................................ 14 Librarian .................................................................................................................................... 15 Den Chief .................................................................................................................................. 16 Leave No Trace Trainer ............................................................................................................ 17 Historian .................................................................................................................................... 18 Instructor ................................................................................................................................... 19 The Order Of The Arrow Representative ................................................................................. 20 Chaplain Aide ........................................................................................................................... 21 Webmaster ................................................................................................................................ 22 The Order Of The Arrow .......................................................................................................... 23

Forms ............................................................................................................................................ 24 Health Forms ............................................................................................................................. 24

Activity Event and Approval by Parents or Legal Guardian Form .............................................. 25 Policies .......................................................................................................................................... 26

Code of Conduct and Camping Policies ................................................................................... 26 Adult Leader Code of Conduct ................................................................................................. 29 Troop Account .......................................................................................................................... 31 Individual Boy Scout Account .................................................................................................. 31 Scout Account Spending ........................................................................................................... 31 Active Scout .............................................................................................................................. 32 Rank Advancements ................................................................................................................. 32 Cancellation from Troop Activities .......................................................................................... 32 Early Dismissal from Activities ................................................................................................ 32 Disruptive Behavior .................................................................................................................. 32 Drinking/Illegal Substances ...................................................................................................... 32 Smoking .................................................................................................................................... 32 Boys Life Magazine .................................................................................................................. 33 Annual Dues.............................................................................................................................. 33 Fundraising ............................................................................................................................... 33 Business and Community Groups ............................................................................................. 33 Cancellation of Troop Meetings & Activities ........................................................................... 33 Uniform ..................................................................................................................................... 34 Troop Equipment Policy ........................................................................................................... 34


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Personal Equipment Policy ....................................................................................................... 35 Medical / Health and Safety ...................................................................................................... 35 Parent information .................................................................................................................... 35 Aluminum Cans Recycling Program ........................................................................................ 36 Merit Badge Counselor ............................................................................................................. 37

Adult Leadership and Job Descriptions ........................................................................................ 38 Committee ................................................................................................................................. 38 Chartered Organization Representative .................................................................................... 38 Committee chair Person ............................................................................................................ 39

Scoutmaster ................................................................................................................................... 39 Assistant Scoutmaster ................................................................................................................... 40

Secretary ................................................................................................................................... 40 Treasure Finance/Records ......................................................................................................... 40 Outdoor Activities Coordinator ................................................................................................ 41 Advancement Coordinator ........................................................................................................ 41 Training Coordinator ................................................................................................................ 41 Equipment Coordinator ............................................................................................................. 42 Parent Coordinator .................................................................................................................... 42


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****************************************************************************** MISSION STATEMENT The mission of the Boy Scouts of America is to prepare young people to make ethical and moral choices over their lifetimes by instilling in them the values of the Scout Oath and Law. ****************************************************************************** ENDORSEMENT This manual has been approved for use by the Avon Troop 31 Committee on May 2, 2010. Updated on November 3, 2013.

The goal of this manual is to provide answers to help your son get the most of Scouting to create an atmosphere conducive to fun, safety and the values of scouting. If there is any information that is omitted or if you have questions, email the Scoutmaster and Committee Chair or attend the monthly committee meeting.

Note: Much of what is collected in this manual was obtained from the official Boy Scout of America website www.scouting.org. Information and procedures may change from time to time. This manual is merely a guide but is not all inclusive and there may be subtle differences enacted in order to run the troop as efficiently as possible.

For the most up to date information, please ask questions and/or consult the scouting web site.

http://www.scouting.org/


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ORGANIZATION CHART

PATROL LEADERS COUNCIL (PLC)

The PLC consists of the Patrol Leaders, the Troop Guide(s), SPL, and the ASPL. The Scoutmaster attends as a coach and informational resource. PLC meetings will be conducted monthly to evaluate and plan the current month's activities and to plan for the next month's activities, including Troop meetings, activities, camping outings, duty rosters, and service projects. The PLC will work with the Scoutmaster to develop the annual Troop calendar. It is recommended that all PLC members should complete Junior Leader Training within a reasonable time after their election, to be established by the Scoutmaster.


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JUNIOR LEADERSHIP POSITIONS

ELECTIONS PROCESS

Elections are held every February and August to be held for 6-month terms. There are numerous positions to hold that will help enhance leadership skills and allow the Scout to take an active role in the Troop. The Senior Patrol leader is elected by the Troop’s youth and he works with the guidance of the Scoutmaster to fill all the remaining Troop leadership positions. Some rank advancements require a position to be held. The positions that qualify for rank requirements are:

# SPL - Senior Patrol Leader # ASPL - Assistant Senior Patrol Leader = Junior Assistant Scoutmaster # Troop Guide + Order of the Arrow troop representative * Patrol Leader * Den chief * Scribe * Librarian * Historian * Quartermaster * Leave no trace trainer * Bugler * Chaplain aide * Instructor * Webmaster (Detailed descriptions follow this page)

# Must be Star Rank or above, may be waived by the Scoutmaster * Must be First Class Rank or above, may be waived by the Scoutmaster + Must be a member of the Order of the Arrow = Must be Life Rank and be at least 16 years old, appointed by the Scoutmaster

Scouts cannot hold the same position for two consecutive elections, unless approved by the Scoutmaster. Being elected is an honor the Scout should take seriously. They are expected to attend the majority of troop meetings (75%) and the majority of troop outing during his leadership time to qualify for his leadership rank requirement. They also need to fulfill the requirements of their leadership position in an acceptable manner. If not met, the Scout may be removed or replaced. If the Scout is deemed to have not fulfilled his leadership position by the Scoutmaster he may not be credited for the leadership position.


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Scouts will work with the Scoutmaster when interested in a position and/or if you need a position for the next rank advancement.

POSITIONS DESCRIBED

JUNIOR ASSISTANT SCOUTMASTER

INTRODUCTION: When you accepted the position of Junior Assistant Scoutmaster, you agreed to provide service and leadership in our troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a junior leader. JOB DESCRIPTION: The Junior Assistant Scoutmaster serves in the capacity of an assistant Scoutmaster except where legal age and maturity are required. He must be at least 16 years old and not yet 18. He’s appointed by the Scoutmaster because of his leadership ability. RESPONSIBLE TO: Scoutmaster SPECIFIC DUTIES:

• Function as an assistant Scoutmaster (except for leadership responsibilities reserved for adults 18 and 21 years of age and older).

• Accomplish any duties assigned by the Scoutmaster. • Set a good example. • Wear the Scout uniform correctly • Live by the Scout Oath and Law • Show and help develop Scout Spirit

RESOURCES: As the Junior Assistant Scoutmaster, there are many resources available to you to help you do your job. These include people such as your Scoutmaster, assistant Scoutmasters, and troop committee members, your fellow troop junior leaders, teachers, religious advisors, and community leaders. Some literature that can help you include the following: • Boy Scout Handbook • The Senior Patrol Leader Handbook • The Patrol Leader Handbook • The Scoutmaster Handbook • Boy Scout Fieldbook • Troop Program Resources • Troop Program Features Vol I, II, III • Boy Scout Requirements • Boy’s Life Magazines • Merit Badge Books • Troop 31 Boy Scout Reference Manual • Troop 31 Boy Scout Advancement Manual • Troop 31 Roster • Troop Scoutmaster Newsletter/Calendar


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• Uniform Inspection Sheet

SENIOR PATROL LEADER (SPL)

INTRODUCTION: When you accepted the position of Senior Patrol Leader, you agreed to provide service and leadership in our troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a junior leader. JOB DESCRIPTION: The Senior Patrol Leader is elected by the Scouts to represent them as the top junior leader in the troop. RESPONSIBLE TO: Scoutmaster SPECIFIC DUTIES:

• Preside at all troop meetings, events, activities, and annual program planning conference. • Chair the patrol leader’s council. • Appoint boy leaders with the advice and consent of the Scoutmaster. • Assign duties and responsibilities to other youth leaders. • Work with Scoutmaster in training youth leaders. • Set and enforce the tone for good Scout behavior within the troop. • Set a good example. • Wear the Scout uniform correctly. • Live by the Scout Oath and Law. • Show and help develop Scout spirit.

RESOURCES: As the Senior Patrol Leader, there are many resources available to you to help you do your job. These include people such as your Scoutmaster, assistant Scoutmasters, and troop committee members, your fellow troop junior leaders, teachers, religious advisors, and community leaders. Some literature that can help you include the following: • Boy Scout Handbook • The Senior Patrol Leader Handbook • The Patrol Leader Handbook • The Scoutmaster Handbook • Boy Scout Fieldbook • Troop Program Resources • Troop Program Features Vol I, II, III • Boy Scout Requirements • Boy’s Life Magazines • Merit Badge Books • Troop 31 Boy Scout Reference Manual • Troop 31 Boy Scout Advancement Manual • Troop 31 Roster • Troop Scoutmaster Newsletter/Calendar • Uniform Inspection Sheet


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ASSISTANT SENIOR PATROL LEADER (ASPL)

INTRODUCTION: When you accepted the position of Assistant Senior Patrol Leader, you agreed to provide service and leadership in our troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a junior leader. JOB DESCRIPTION: The Assistant Senior Patrol Leader is the second highest-ranking junior leader in the troop. He is appointed by the Senior Patrol Leader with the approval of the Scoutmaster. The Assistant Senior Patrol Leader acts as the Senior Patrol Leader in the absence of the Senior Patrol Leader or when called upon. He also provides leadership to other junior leaders in the troop. RESPONSIBLE TO: Senior Patrol Leader SPECIFIC DUTIES:

• Be responsible for training and giving direct leadership to the following appointed youth leaders; historian, Order of the Arrow troop/team Representative, scribe, librarian, Instructor, quartermaster, and chaplain aide.

• Help lead meetings and activities as called upon by the senior patrol leader. • Guide the troop in the senior Patrol leader’s absence. • Perform tasks assigned by the senior patrol leader. • Function as a member of the patrol leaders’ council. • Set and enforce the tone for good Scout behavior within the troop. • Set a good example. • Wear the Scout uniform correctly. • Live by the Scout Oath and Law. • Show and help develop Scout spirit.

RESOURCES: As the Assistant Senior Patrol Leader, there are many resources available to you to help you do your job. These include people such as your Scoutmaster, assistant Scoutmasters, and troop committee members, your fellow troop junior leaders, teachers, religious advisors, and community leaders. Some literature that can help you include the following: • Boy Scout Handbook • The Senior Patrol Leader Handbook • The Patrol Leader Handbook • The Scoutmaster Handbook • Boy Scout Fieldbook • Troop Program Resources • Troop Program Features Vol I, II, III • Boy Scout Requirements • Boy’s Life Magazines • Merit Badge Books • Troop 31 Boy Scout Reference Manual • Troop 31 Boy Scout Advancement Manual


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• Troop 31 Roster • Troop Scoutmaster Newsletter/Calendar • Uniform Inspection Sheet

PATROL LEADER

INTRODUCTION: When you accepted the position of Patrol Leader, you agreed to provide service and leadership in our troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a junior leader. JOB DESCRIPTION: The Patrol Leader is the elected leader of his patrol. He represents his patrol on the Patrol Leaders’ Council. RESPONSIBLE TO: Senior Patrol Leader SPECIFIC DUTIES:

• Plan and lead patrol meetings and activities. • Keep patrol members informed. • Assign each patrol member a task and help them succeed. • Represent the patrol as all patrol leaders’ council meetings and the annual program

planning conference. • Prepare the patrol to take part in all troop activities. • Work with other troop leaders to make the troop run well. • Know what patrol members and other leaders can do. • Set a good example. • Wear the Scout uniform correctly. • Live by the Scout Oath and Law. • Show and help develop Scout spirit.

RESOURCES: As a Patrol Leader, there are many resources available to you to help you do your job. These include people such as your Scoutmaster, assistant Scoutmasters, and troop committee members, your fellow troop junior leaders, teachers, religious advisors, and community leaders. Some literature that can help you include the following: • Boy Scout Handbook • The Senior Patrol Leader Handbook • The Patrol Leader Handbook • The Scoutmaster Handbook • Boy Scout Fieldbook • Troop Program Resources • Troop Program Features Vol I, II, III • Boy Scout Requirements • Boy’s Life Magazines • Merit Badge Books • Troop 31 Boy Scout Reference Manual • Troop 31 Boy Scout Advancement Manual


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ASSISTANT PATROL LEADER

INTRODUCTION: When you accepted the position of Assistant Patrol Leader, you agreed to provide service and leadership in our troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a junior leader.

JOB DESCRIPTION: The Assistant Patrol Leader is appointed by the Patrol Leader and leads the patrol in his absences.

RESPONSIBLE TO: Patrol Leader SPECIFIC DUTIES:

• Help the patrol leader plan and lead patrol meetings and activities. • Help the patrol leader keep patrol members informed. • Help the patrol leader prepare the patrol to take part in all troop activities. • Lead the patrol in the patrol leader’s absence. • Show and help develop Scout spirit. • Represent the patrol at all patrol leaders’ council meetings in the patrol leader’s absence. • Work with other troop leaders to make the troop run well. • Show and help develop Scout spirit. • Wear the Scout uniform correctly. • Live by the Scout Oath and Law.

RESOURCES: As Assistant Patrol Leader, there are many resources available to you to help you do your job. These include people such as your Scoutmaster, assistant Scoutmasters, and troop committee members, your fellow troop junior leaders, teachers, religious advisors, and community leaders. Some literature that can help you include the following:

• Boy Scout Handbook • The Senior Patrol Leader Handbook • The Patrol Leader Handbook • The Scoutmaster Handbook • Boy Scout Fieldbook • Troop Program Resources • Troop Program Features Vol I, II, III • Boy Scout Requirements • Boy’s Life Magazines • Merit Badge Books • Troop 31 Boy Scout Reference Manual • Troop 31 Boy Scout Advancement Manual • Troop 31 Roster


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• Troop Scoutmaster Newsletter/Calendar • Uniform Inspection Sheet

TROOP GUIDE

INTRODUCTION: When you accepted the position of Troop Guide, you agreed to provide service and leadership in our troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a junior leader. JOB DESCRIPTION: The Troop Guide works with new Scouts. He helps them feel comfortable and earn their First Class rank in their first year. RESPONSIBLE TO: Assistant Scoutmaster for the new Scout patrol in the troop. SPECIFIC DUTIES:

• Introduce new Scouts to troop operation. • Guide new scouts through early scouting activities. • Help set and enforce the tone for good Scout behavior within the troop. • Ensure older Scouts never harass or bully new Scouts.. • Help new scouts earn First Class rank in their first year. • Coach the patrol leader of the new-Scout patrol on his duties. • Work with the patrol leader at patrol leaders’ council meetings. • Attend patrol leaders’ council meetings with the patrol leader of the new-Scout patrol. • Assist the assistant Scoutmaster with training. • Coach individual scouts on Scouting challenges. • Set a good example. • Wear the Scout uniform correctly. • Live by the Scout Oath and Law. • Show and help develop Scout spirit. • Teach basic Scout skills.

RESOURCES: As the Troop Guide, there are many resources available to you to help you do your job. These include people such as your Scoutmaster, assistant Scoutmasters, and troop committee members, your fellow troop junior leaders, teachers, religious advisors, and community leaders. Some literature that can help you include the following: • Boy Scout Handbook • The Senior Patrol Leader Handbook • The Patrol Leader Handbook • The Scoutmaster Handbook • Boy Scout Fieldbook • Troop Program Resources • Troop Program Features Vol I, II, III • Boy Scout Requirements • Boy’s Life Magazines • Merit Badge Books


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• Troop 31 Boy Scout Reference Manual • Troop 31 Boy Scout Advancement Manual • Troop 31 Roster • Troop Scoutmaster Newsletter/Calendar • Uniform Inspection Sheet

SCRIBE

INTRODUCTION: When you accepted the position of Scribe, you agreed to provide service and leadership in our troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a junior leader. JOB DESCRIPTION: The Scribe keeps the troop records. He records the activities of the patrol leaders’ council and keeps a record of dues, advancement, and Scouts attendance at troop meetings. RESPONSIBLE TO: Assistant Senior Patrol Leader SPECIFIC DUTIES:

• Attend and keep a log of patrol leaders’ council meetings. • Record attendance and dues payments of all troop members. • Record advancement in troop records and on the troop advancement chart. • Set a good example. • Wear the Scout uniform correctly. • Work with the appropriate troop committee members responsible for finance, records,

and advancement. • Live by the Scout Oath and Law. • Show and help develop Scout spirit. • Handle correspondences appropriately.

RESOURCES: As the Scribe, there are many resources available to you to help you do your job. These include people such as your Scoutmaster, assistant Scoutmasters, and troop committee members, your fellow troop junior leaders, teachers, religious advisors, and community leaders. Some literature that can help you include the following: • • Boy Scout Handbook • The Senior Patrol Leader Handbook • The Patrol Leader Handbook • The Scoutmaster Handbook • Boy Scout Fieldbook • Troop Program Resources • Troop Program Features Vol I, II, III • Boy Scout Requirements • Boy’s Life Magazines • Merit Badge Books • Troop 31 Boy Scout Reference Manual


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• Troop 31 Boy Scout Advancement Manual • Troop 31 Roster • Troop Scoutmaster Newsletter/Calendar • Uniform Inspection Sheet

QUARTERMASTER

INTRODUCTION: When you accepted the position of Quartermaster, you agreed to provide service and leadership in our troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a junior leader. JOB DESCRIPTION: The Quartermaster keeps track of troop equipment and sees that it is in good working order. RESPONSIBLE TO: Assistant Senior Patrol Leader SPECIFIC DUTIES:

• Keep records of patrol and troop equipment. • Keep equipment in good repair. • Keep equipment storage area neat and clean. • Issue equipment and see that it is returned in good order. • Suggest new or replacement items. • Work with the troop committee member responsible for equipment. • Set a good example. • Wear the Scout uniform correctly. • Live by the Scout Oath and Law. • Show and help develop Scout spirit.

RESOURCES: As the Quartermaster, there are many resources available to you to help you do your job. These include people such as your Scoutmaster, assistant Scoutmasters, and troop committee members, your fellow troop junior leaders, teachers, religious advisors, and community leaders. Some literature that can help you include the following: • Boy Scout Handbook • The Senior Patrol Leader Handbook • The Patrol Leader Handbook • The Scoutmaster Handbook • Boy Scout Fieldbook • Troop Program Resources • Troop Program Features Vol I, II, III • Boy Scout Requirements • Boy’s Life Magazines • Merit Badge Books • Troop 31 Boy Scout Reference Manual • Troop 31 Boy Scout Advancement Manual • Troop 31 Roster


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• Troop Scoutmaster Newsletter/Calendar • Uniform Inspection Sheet • Equipment Inventory List

LIBRARIAN

INTRODUCTION: When you accepted the position of Librarian, you agreed to provide service and leadership in our troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a junior leader. JOB DESCRIPTION: The Librarian takes care of troop literature. RESPONSIBLE TO: Assistant Senior Patrol Leader SPECIFIC DUTIES:

• Establish and maintain a troop library. • Keep records on literature owned by the troop. • Add new or replacement items as needed. • Have literature available for borrowing at troop meetings. • Maintain a system to check literature in and out. • Follow up on late returns. • Set a good example. • Wear the Scout uniform correctly. • Live by the Scout Oath and Law. • Show and help develop Scout spirit.

RESOURCES: As the Librarian, there are many resources available to you to help you do your job. These include people such as your Scoutmaster, assistant Scoutmasters, and troop committee members, your fellow troop junior leaders, teachers, religious advisors, and community leaders. Some literature that can help you include the following: • Boy Scout Handbook • The Senior Patrol Leader Handbook • The Patrol Leader Handbook • The Scoutmaster Handbook • Boy Scout Fieldbook • Troop Program Resources • Troop Program Features Vol I, II, III • Boy Scout Requirements • Boy’s Life Magazines • Merit Badge Books • Troop 31 Boy Scout Reference Manual • Troop 31 Boy Scout Advancement Manual • Troop 31 Roster • Troop Scoutmaster Newsletter/Calendar • Uniform Inspection Sheet


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DEN CHIEF

INTRODUCTION: When you accepted the position of Den Chief, you agreed to provide service and leadership in our troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a junior leader. JOB DESCRIPTION: The Den Chief works with the Cub Scouts, Webelos Scouts and Den Leaders in the Cub Scout pack. RESPONSIBLE TO: Den leader in the pack and the Assistant Scoutmaster for the new Scout patrol in the troop SPECIFIC DUTIES:

• Serve as the activities assistant at den meeting. • Meet regularly with the den leader to review the den and pack meeting plans. • If serving as a Webelos den chief; help prepare boys to join Boy Scouting. • Project a positive image of Boy Scouting. • Set a good example. • Wear the Scout uniform correctly. • Live by the Scout Oath and Law. • Show and help develop Scout spirit.

RESOURCES: As a Den Chief, there are many resources available to you to help you do your job. These include people such as your Scoutmaster, assistant Scoutmasters, and troop committee members, your fellow troop junior leaders, teachers, religious advisors, and community leaders. Some literature that can help you include the following: • Boy Scout Handbook • The Senior Patrol Leader Handbook • The Patrol Leader Handbook • The Scoutmaster Handbook • Boy Scout Fieldbook • Troop Program Resources • Troop Program Features Vol I, II, III • Boy Scout Songbook • Boy Scout Requirements • Boy’s Life Magazines • Merit Badge Books • Troop 31 Boy Scout Reference Manual • Troop 31 Boy Scout Advancement Manual • Troop 31 Roster • Troop Scoutmaster Newsletter/Calendar • Uniform Inspection Sheet


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LEAVE NO TRACE TRAINER

INTRODUCTION: When you accept the position of Leave No Trace Trainer, you agreed to provide service and leadership in our troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a junior leader.

JOB DESCRIPTION: The Leave No Trace Trainer works with Scouts and Leaders to enable the practice of Leave No Trace.

RESPONSIBLE TO: Assistant Senior Patrol Leader SPECIFIC DUTIES:

• Have a thorough understanding of and commitment to Leave No Trace. • Successfully complete the Leave No Trace Trainer training course. • Help minimize the troop’s impact on the land by teaching Scouts the principles of Leave

No Trace • Help ensure that the troop follows Leave No Trace principles on outings. • Help Scouts earn the Leave No Trace award. • Set a good example. • Wear the Scout uniform correctly. • Live by the Scout Oath and Law. • Show and help develop Scout spirit.

Resources: As the Leave No Trace Trainer, there are many resources available to you to help you do your job. These include people such as your Scoutmaster, assistant Scoutmasters, and troop committee members, your fellow troop junior leaders, teachers, religious advisors, and community leaders. Some literature that can help you include the following:

• Boy Scout Handbook • The Senior Patrol Leader Handbook • The Patrol Leader Handbook • The Scoutmaster Handbook • Boy Scout Fieldbook • Troop Program Resources • Troop Program Features Vol I, II, III • Boy Scout Requirements • Boy’s Life Magazines • Merit Badge Books • Troop 31 Boy Scout Reference Manual • Troop 31 Boy Scout Advancement Manual • Troop 31 Roster • Troop Scoutmaster Newsletter/Calendar • Uniform Inspection Sheet


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HISTORIAN

INTRODUCTION: When you accepted the position of Historian, you agreed to provide service and leadership in our troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a junior leader. JOB DESCRIPTION: The Historian keeps a historical record or scrapbook of the troop activities. RESPONSIBLE TO: Assistant Senior Patrol Leader SPECIFIC DUTIES:

• Gather pictures and facts about past activities of the troop and keep them in scrapbooks, wall displays or information files.

• Take care of troop trophies and keepsakes. • Keep information about troop alumni. • Set a good example. • Wear the Scout uniform correctly. • Live by the Scout Oath and Law. • Show and help develop Scout spirit.

RESOURCES: As the Historian, there are many resources available to you to help you do your job. These include people such as your Scoutmaster, assistant Scoutmasters, and troop committee members, your fellow troop junior leaders, teachers, religious advisors, and community leaders. Some literature that can help you include the following: • Boy Scout Handbook • The Senior Patrol Leader Handbook • The Patrol Leader Handbook • The Scoutmaster Handbook • Boy Scout Fieldbook • Troop Program Resources • Troop Program Features Vol I, II, III • Boy Scout Requirements • Boy’s Life Magazines • Merit Badge Books • Troop 31 Boy Scout Reference Manual • Troop 31 Boy Scout Advancement Manual • Troop 31 Roster • Troop Scoutmaster Newsletter/Calendar • Uniform Inspection Sheet


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INSTRUCTOR

INTRODUCTION: When you accepted the position of Instructor, you agreed to provide service and leadership in our troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a junior leader. JOB DESCRIPTION: The Instructor teaches Scouting skills. RESPONSIBLE TO: Assistant Senior Patrol Leader SPECIFIC DUTIES:

• Instruct Scouting skills as needed within the troop or patrols. • Prepare well in advance for each teaching assignments. • Set a good example. • Wear the Scout uniform correctly. • Live by the Scout Oath and Law. • Show and help develop Scout spirit.

RESOURCES: As a Instructor, there are many resources available to you to help you do your job. These include people such as your Scoutmaster, assistant Scoutmasters, and troop committee members, your fellow troop junior leaders, teachers, religious advisors, and community leaders. Some literature that can help you include the following: • Boy Scout Handbook • The Senior Patrol Leader Handbook • The Patrol Leader Handbook • The Scoutmaster Handbook • Boy Scout Fieldbook • Troop Program Resources • Troop Program Features Vol I, II, III • Boy Scout Songbook • Boy Scout Requirements • Boy’s Life Magazines • Merit Badge Books • Troop 31 Boy Scout Reference Manual • Troop 31 Boy Scout Advancement Manual • Troop 31 Roster • Troop Scoutmaster Newsletter/Calendar • Uniform Inspection Sheet


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THE ORDER OF THE ARROW REPRESENTATIVE

JOB DESCRIPTION: The Order of the Arrow Troop Representative is a youth liaison serving between the local OA lodge or chapter and his troop or team. In his unit, he helps meet the needs of the unit and will serve as a communication and programmatic link to and from Arrowmen, adult leaders and Scouts who are not presently members of the Order. He will do this in a fashion that strengthens the mission of the lodge, purpose of the Order and the mission of the Boy Scouts of America. By setting a good example, he will enhance the image of the Order as a service arm to his unit. QUALIFICATION:

• OA Member in good standing and under 18 years old. • Appointed by Senior Patrol Leader with Scoutmaster approval.

RESPONSIBLE TO: Assistant Senior Patrol Leader OA TROOP REPRESENTATIVE DUTIES:

• Serves as a communication link between the lodge or chapter and the troop. • Encourages year round and resident camping in the troop. • Encourages older Scout participation in high adventure programs. • Encourages Scouts to actively participate in community service projects. • Assists with leadership skills training in the troop. • Encourages Arrowmen to assume leadership positions in the troop. • Encourages Arrowmen in the troop to be active participants in the lodge and/or chapter

activities and to seal their membership in the Order by becoming Brotherhood. • Set a good example. • Wear the Scout uniform correctly. • Live by the Scout Oath, Law and OA Obligation. • Show and help develop Scout spirit.

RESOURCES: As an OA Representative, there are many resources available to you to help you do your job. These include people such as your Scoutmaster, assistant Scoutmasters, and troop committee members, your fellow troop junior leaders, teachers, religious advisors, and community leaders. Some literature that can help you include the following: • Boy Scout Handbook • The Senior Patrol Leader Handbook • The Patrol Leader Handbook • The Scoutmaster Handbook • Boy Scout Fieldbook • Troop Program Resources • Troop Program Features Vol I, II, III • Boy Scout Requirements • Boy’s Life Magazines • Merit Badge Books • Troop 31 Boy Scout Reference Manual • Troop 31 Boy Scout Advancement Manual


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• Troop 31 Roster • Troop Scoutmaster Newsletter/Calendar • Uniform Inspection Sheet • Order of The Arrow Website

CHAPLAIN AIDE

INTRODUCTION: When you accepted the position of Chaplain Aide, you agreed to provide service and leadership in our troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a junior leader. JOB DESCRIPTION: The Troop Chaplain Aide works with the troop chaplain to meet the religious needs of Scouts in the troop. He also works to promote the religious emblems program. RESPONSIBLE TO: Assistant Senior Patrol Leader SPECIFIC DUTIES:

• Keeps troop leaders appraised of religious holidays when planning activities. • Assist the troop chaplain or religious coordinator in meeting the religious needs of the

troop members while on activities. • Encourage saying grace at meals while camping or on activities. • Lead worship services on campouts. • Tell troop members about the religious emblems program for their faith. • Set a good example. • Wear the Scout uniform correctly. • Live by the Scout Oath and Law. • Show and help develop Scout spirit.

RESOURCES: As a Chaplain Aide, there are many resources available to you to help you do your job. These include people such as your Scoutmaster, assistant Scoutmasters, and troop committee members, your fellow troop junior leaders, teachers, religious advisors, and community leaders. Some literature that can help you include the following: • Boy Scout Handbook • The Senior Patrol Leader Handbook • The Patrol Leader Handbook • The Scoutmaster Handbook • Boy Scout Fieldbook • Troop Program Resources • Troop Program Features Vol I, II, III • Boy Scout Requirements • Boy’s Life Magazines • Merit Badge Books • Troop 31 Boy Scout Reference Manual • Troop 31 Boy Scout Advancement Manual


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WEBMASTER

INTRODUCTION: When you accepted the position of Webmaster you agreed to provide service and leadership in our troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a junior leader. JOB DESCRIPTION: The Troop Webmaster is responsible for maintaining the troop’s website. Making sure that information posted on the website is correct and up to date and that members’ and leaders’ privacy is protected. A member of the troop committee may assist him with his work. RESPONSIBLE TO: Assistant Senior Patrol Leader. SPECIFIC DUTIES:

• Ensure the troop website is a positive reflection of Scouting for the public. • Establish and maintain a safe and secure troop website. • Manage the troop’s electronic communication tools. • Work with the Scouts to provide up-to-date troop information. • Work with the scribe. • Update troop website in a timely manner. • Train the new troop webmaster. • Set a good example. • Wear the Scout uniform correctly. • Live by the Scout Oath and Law. • Show and help develop Scout spirit.

RESOURCES: As a Webmaster, there are many resources available to you to help you do your job. These include people such as your Scoutmaster, assistant Scoutmasters, and troop committee members, your fellow troop junior leaders, teachers, religious advisors, and community leaders. Some literature that can help you include the following: • Boy Scout Handbook • The Senior Patrol Leader Handbook • The Patrol Leader Handbook • The Scoutmaster Handbook • Boy Scout Fieldbook • Troop Program Resources • Troop Program Features Vol I, II, III • Boy Scout Requirements • Boy’s Life Magazines • Merit Badge Books • Troop 31 Boy Scout Reference Manual


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• Troop 31 Boy Scout Advancement Manual • Troop 31 Roster • Troop Scoutmaster Newsletter/Calendar • Uniform Inspection Sheet

THE ORDER OF THE ARROW

As Scouting’s national honor society, the Order of the Arrow (OA) recognizes youth and adults who best exemplify the Scout Oath and Law in their daily lives. Members promote camping, responsible outdoor adventures, and environmental stewardship as essential to every Scout’s experience. The OA helps Scouts crystallize habits of leaderships and helpfulness into a life purpose of cheerful service to others and to their nation. Requirements: The Scout must be at the First Class rank or higher, and must have 15 days and nights of camping in a two year period including 6 days and 5 nights of resident (Boy Scout) camping. Process: To obtain the honor of the OA, the troop has elections once a year. Nominees are selected and the elections are held. Prior to beginning the nominating process, a quorum must be established. To obtain a quorum, at least 50% of the scouts must be present and voting. The scoutmaster must approve any nominees in order to be considered to be voted upon. Then, the nominee must obtain at least 50% of the total number of votes. Scouts may vote for more than one nominee. A nominee succeeds in obtaining the honor by meeting 50% of the votes of the total number of scouts present and voting.


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FORMS

HEALTH FORMS

Health Forms must be filled out upon joining the troop and are thereafter required annually for every Boy Scout and parent/guardian in April. Sections A & B need to be completed by May 1st or earlier. Section C (medical evaluation/physical) needs to be completed no later than the meeting before attending a week-long summer camp. The completed forms will be kept on file with the Scoutmaster and will accompany all activities by a designated unit leader of the event. Parents/Guardians are responsible for updating health forms as changes occur during the year. The health forms are confidential and the Scoutmaster will not share information contained within the health forms unless an emergent situation requires information to be shared with personnel for the treatment/prevention of a serious health threat. The current health forms may be located on the Central MN BSA Council’s website under “Forms & Resources.” The main website is: http://www.bsacmc.org/

http://www.bsacmc.org/


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ACTIVITY EVENT AND APPROVAL BY PARENTS OR LEGAL GUARDIAN FORM

Written parent/guardian permission may be required prior to participation in certain Troop activities, like overnight events, camp outs, skiing, etc. Distribution of the form will be provided in advance to be signed, and returned before the event. A sample activity approval form is included below.


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POLICIES

CODE OF CONDUCT AND CAMPING POLICIES

The primary guidelines for all conduct in Troop 31 are in the Scout Oath and Law. All Scouts are expected to be considerate of others and stay within the guidelines. However, in a few instances, some intervention may be required to assist scouts in adhering to the spirit and intent of the Scout Oath and Law. All Scouts should expect that their environment is safe, both physically and mentally. THE SCOUT OATH/PROMISE On my honor, I will do my best to do my duty to God and my country, and to obey the Scout Law; To help other people at all times; to keep myself physically strong, mentally awake, and morally straight. THE SCOUT LAW A scout is: Trustworthy, Loyal, Helpful, Friendly, Courteous, Kind, Obedient, Cheerful, Thrifty, Brave, Clean and Reverent. CODE OF CONDUCT POLICY In accordance with the Scout Oath and Law, Troop 31 has adopted policies regarding behavior.

1. Hands off Unless participating in a contact game, all Scouts will abide by a “hands-off” policy with their fellow Scouts and adult leaders.

2. Respect Others All Scouts will show proper respect toward all adults and fellow Scouts.

3. Respect Property All Scouts will show proper respect toward any property put in their trust.

DISCIPLINE PROCEDURE In order to foster adherence to the above policies, the following procedures will be followed by Scouts and adult leaders associated with the Troop. These steps are progressive in nature and need to be applied with even-handed judgment on the part of the adult leaders.*

1. Warning The Scout will be warned about his behavior and reminded of the discipline rule he has violated.

2. Sit Out The Scout will be asked to sit out the present activity. The Scoutmaster will be apprised of the problem.

3. Parent Contact The Scoutmaster will initiate parent contact to discuss the situation and advise the parent/guardian that if the situation is not corrected, the Scout’s participation will be limited to parent-attended activities.

4. Risk Dismissal The Scoutmaster will again contact the parent/guardian and advise the family that if the situation is not corrected, the Scout will risk dismissal from the Troop.

5. Committee Action The Scoutmaster will notify the Committee Chair and formally submit the situation for action


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regarding dismissal of the Scout from the Troop. A sub-committee of the Troop made up on the Troop Committee Chair, Charter Organization Representative, Scoutmaster and Advancement Chair shall review the situation and take formal action.

*The Troop reserves the right to forgo steps 1,2 and 3 if a severe disruption or infraction, such as fighting, creating a dangerous situation, or overt resistance to adult leadership occurs. A Scout may be immediately removed from an activity and sent or taken home if the adults involved with the activity are in consensus with the action. The Scoutmaster, upon understanding the situation will begin at Step 4 of the Discipline Procedure with the Scout and his family.

CAMPOUT POLICIES

1. Scouts will not be permitted to participate in campouts without a current permission slip that has been signed by his parent or legal guardian prior to the campout. Scouts are also required to have on file with the Troop, the record or emergency data and Boy Scout physical on the appropriate form required for participation in the scouting activity.

2. The parent or guardian or a scout who misbehaves, or disturbs a campout, will be called to come and pick him up from the campsite.

3. All Scouts will travel to and from the campsite in full “Class A” uniform. Adult leaders are encouraged to wear Scout uniforms. Scouts will be permitted to change into other clothes after arriving at the campsite unless otherwise directed by the Scoutmaster.

4. No Scout is permitted to leave the campsite unless he has received prior approval from the Scoutmaster or SPL. Scouts leaving the campsite will use the buddy system.

5. Electronics, cell phones and soda pop are not permitted at campouts. If these items are brought with to the campout, they will be confiscated for the duration of the campout and will be returned to the parents at the completion of the campout.

6. Scouts will maintain the campsite in a clean and orderly manner at all times. 7. Scouts will use fuels as permitted by, and in accordance with, the procedures and policies set

forth in the most current version of the Guide to Safe Scouting. 8. No fires will be built at a campsite unless prior approval has been received from the Scoutmaster.

No fires, heaters or candles are permitted inside tents. Flame-lit hand-warmers are also prohibited from use in tents.

9. Each patrol will set-up tents in the site selected by the SPL or the Scoutmaster. 10. Scouts will not borrow or use another Scout’s or adult’s equipment without first receiving their

permission. Scouts will not go inside another Scout’s tent unless permission has been received. Scouts must ask for permission to enter the adult leaders’ campsite.

11. The points and times of departure and return for campouts shall be as announced for the activity. 12. After the troop has paid any camping or program fees that the Scout has signed up for, the Scout

is responsible for any camping fees, even if he cannot make it. However, these fees may be transferred to another Scout who has chosen to attend at a later date.


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CODE OF CONDUCT POLICY SCOUT/PARENT SIGN-OFF SHEET

After reading the Troop 31 Code of Conduct and the Campout Policies, the Scout, along with the parent or guardian are asked to sign below and return this sheet to the Scoutmaster of Troop 31. We have read, understood, and agree to abide by the Troop 31 Code of Conduct and the Campout Policies. _________________________________________ _____________ Scout’s signature Date _________________________________________ _____________ Parent’s/Guardian’s signature Date _________________________________________ _____________ Scoutmaster’s signature Date


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ADULT LEADER CODE OF CONDUCT

This code of conduct has been approved for use by the Avon Troop 31 Committee on 8/1/10.

Boy Scout Troop 31 Avon Lions

Parent & Adult Leader Code of Conduct

Parent (YOUR) Printed Name: ___________________________________________ Statement of Understanding – the Troop Committee has established in this Code of Conduct to provide parents and adult leaders (“Scouters”) of Troop 31 with a framework of expectations for adults. This Code of Conduct will help ensure a common language and understanding of behavioral expectations, and consequences, allowing us to create an atmosphere conducive to fun, safety, and the values of Scouting. All Scouters of Troop 31 represent the Troop, Avon Lions (our Chartered Organization), and the Boy Scouts of America (“BSA”) when they elect to participate in Troop activities (weekly meetings, campouts, summer camp, fundraisers, etc.). Each Scouter is expected to uphold the principles of Scouting and must sign and abide by this Code of Conduct as a condition of his or her participation in Troop activities (other than meetings and courts of honor). Ultimately, the Committee wants each Scouter to be responsible for his or her own behavior, and only when necessary will the Committee take action under this Code of Conduct. Code of Conduct – I agree to abide by this Code of Conduct, as follows:

1. I will conduct myself in accordance with the principles of the Scout Oath and Law. 2. I will become thoroughly familiar with the objectives and guidelines of the Boy Scout

program, strive to achieve these objectives, and communication them appropriately. 3. I understand the meaning and importance of the BSA Youth Protection guidelines and

agree to conduct myself in accordance with the guidelines. If I have not done so, I will complete Youth Protection Training before the next Scout outing.

4. I will familiarize myself with the Guide to Safe Scouting, and I agree to follow its rules and policies (http://www.scouting.org/pubs/gss/) and the Rules and Regulations of the Boy Scouts of America.

5. I will not use alcoholic beverages or controlled substances at encampments or activities on property owned and/or operated by the Boy Scouts of America, or at any activity involving participation of Scouts. I will not attend any Scouting activity in an intoxicated state.

6. I will support the BSA and Troop policy that Scouts are better off without tobacco and will not allow the use of tobacco products at any Scouting activity involving Scouts. All Scouting functions, meetings and activities should be conducted in a smoke-free basis, with smoking areas located away from all Scouts.

7. I will not bring (or use) firearms, ammunition, weapons, or fireworks to any Scouting activity, unless the activity is conducted in accordance with the Guide to Safe Scouting; I will not gamble in any form at any Scouting activity.


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8. While participating in Scouting activities, I will obey the safety rules and instructions of all supervisors and use positive reinforcement and communication.

9. I will not engage in behavior that constitutes discrimination or harassment in any way, including race, color, national origin, sex, relation, age, disability, economic status, or citizenship of any individual.

10. I will conduct myself in a professional and courteous manner at all Scouting events, including encampments, functions, fund raising activities, meetings, courts of honor, etc.

11. I understand and acknowledge that, if my behavior or choices are not in keeping with the BSA youth protection and safety policies or this Code of Conduct,

a. I will be asked by the Scoutmaster (or other Scouter in charge of the activity) to leave the Scouting activity and I will do so without incident and without refund of any fees paid.

b. My behavior may result in other disciplinary action (up to and including suspension from participation or expulsion from the Troop). If a Scouter’s membership in the Troop is revoked, the Troop Committee will promptly notify the Central Minnesota Council of the action.

c. The Troop Committee (or its designee) will review my behavior and take what it determines, in its sole discretion and authority, to be appropriate disciplinary action, which determination will be final and binding.

d. The Troop has a zero tolerance policy with respect to the use of alcoholic beverages and controlled substances, and that, at a minimum, I will be suspended from participation in all Scouting activities (except bi-monthly meetings and courts of honor) for at least 6 months (from the date of suspension) in the event I choose to violate this Code of Conduct in that regard.

e. The Troop Committee will consider the circumstances of each incident on a case-by-case basis, and may take mitigating or exacerbating circumstances into account.

f. This Code of Conduct is the policy of the Troop Committee, and I may be subject to additional disciplinary action by our Chartered Organization, the Central Minnesota Council, or the National Council.

By signing this Code of Conduct, I promise on my honor as a Scouter that I will do my best to live up to the Scout Oath and Law and follow this Code of Conduct. If I desire to report a violation of this Code of Conduct, I will report it to the Scoutmaster, Committee Chairman, or other Scouter in charge of the activity. Date:___________________ Signed:_________________________________________ Printed Name: ___________________________________ Received on behalf of Troop 31 by: ________________________________________________ Date: ___________________


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TROOP ACCOUNT

The Troop committee will designate a Treasurer responsible for maintaining the Troop account. The Troop checking account is held at the Avon State Bank of Avon. Two signatures of the Committee Treasurer, the Committee Chair, the Scoutmaster or any authorized account signers are required on all checks written from the Troop checking account. The Troop committee will authorize all disbursements from the checking account. Any adult leader or parent can present requests for disbursements. A budget will be discussed and offered as approved for small Scout projects and all expenses must get preapproval from the committee.

INDIVIDUAL BOY SCOUT ACCOUNT

Individual Boy Scouts have funds allocated to them personally as they participate in fund raising events. Each individual account deposits and withdrawals values are maintained by the treasurer. Each boy, upon joining the Troop, will have an account with the Troop in his name. As the boy participates in fundraising opportunities, monies will be deposited into his account based on the formula devised for each activity by the Troop committee. When boys sign up to attend a Scout event, by default, the funds are withdrawn from the boy’s account if the funds are available. Scout accounts can never fall below a $0.00 balance. Boys must maintain active status in the Troop to be eligible to access the account monies. If a Scout has enough money toward the purchase of scouting-related items, he must ask the Scoutmaster and Treasurer for approval of Scout-related purchases. The Scoutmaster and Treasurer will work with the Scout and make the decision for approval based on how the item desired fits with Scouting, the Scout law and oath, etc. If a Scout chooses to leave the Troop, his balance will be transferred to his new Troop. If he chooses to leave Boy Scouts, he has a period of one year to return to the Troop. After that, the monies will be disbursed into the general Troop account. When a Scout ages out at age 18, money in his account will dispersed into the general troop fund unless he maintains an active status in a troop or scout role (such as OA) until he reaches the age of 21. At that time, all funds are deposited into the general troop fund. If a scout was planning on using money to purchase scouting-related items prior to aging out, he must ask the scoutmaster and treasurer to approve these purchases no less than 3 months prior to aging out of the troop, based upon the requirements described above.

SCOUT ACCOUNT SPENDING

Money from the Scout account is to be used for participation in Scouting-related activities. This does not include the purchase of food, beverages or spending money, unless the cost of these items is built into a fee for an outing.


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ACTIVE SCOUT

The Troop defines an active Scout as follows: A Scout that maintains consistency in attending Troop meetings and activities and/or continues to contact Scoutmaster to continue working toward his advancements.

RANK ADVANCEMENTS

All Scouts are encouraged to work on their skills and to work toward continuous advancement. The Troop Committee will designate a member to record information on all advancements.

CANCELLATION FROM TROOP ACTIVITIES

From time to time, schedules may change and a Scout may have to cancel his participation in an activity. If the Scout has registered and paid for an activity, the Scout will be refunded only if another Scout can be found to fill the spot. No refund will be made if another Scout is not found to fill the spot. If the cancellation has resulted in no loss of financial deposit, account money will be returned to the Scouts account. This applies ESPECIALLY to events where a registration fee needs to be deposited by a deadline.

EARLY DISMISSAL FROM ACTIVITIES

If there is a need for a Scout to leave an activity early, the parent/guardian must have prior arrangements with the Scoutmaster or unit leader of that activity. No Scouts will be permitted to leave an activity without prior arrangements. The Scout must be picked up by his parent/guardian. He cannot leave the Troop without his parent/guardian unless written arrangements have been made by the parent/guardian.

DISRUPTIVE BEHAVIOR

Troop 31 has a detailed code of conduct (see Code of Conduct section for the policy, pages 26-30). It is strongly tied to Scouting values and is expected that all Scouts and parents read and fully understand and support the content of the code of conduct. The code of conduct will be reviewed and signed annually (at a minimum) by the Scout, the parent/guardian and the Scoutmaster. The Adult Code of Conduct must also be signed yearly by all adult leaders. This includes adults that are transporting scouts to events and attending campouts with the scouts.

DRINKING/ILLEGAL SUBSTANCES

The Boy Scouts of America (BSA) prohibits the use of alcoholic beverages and controlled substances at all Scouting activities. This applies to both Scouts and Adult Leaders or volunteer chaperones during any event.

SMOKING

Adult leaders should support the attitude that young adults are better off without tobacco. All Scouting functions, meetings, travel and activities should be conducted smoke-free, with smoking areas located away from all Scouts.


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BOYS LIFE MAGAZINE

Currently the Avon Troop has funds to provide a subscription for each scout to Boys Life Magazine. This decision will be reviewed annually during recharter.

ANNUAL DUES

Annual dues cover the cost of the individual Scout membership. The dues are a commitment to the Troop, and the Scout’s involvement. The amount is determined annually by the Troop committee. All Scouts are expected to pay their dues, either in cash or by having enough money in their Scout account to cover the dues. Scouts are notified of the dues fee in October. Payment is due by the time of recharter in November. The boy will notify the scribe/treasurer regarding the type of payment he will use (private payment or from his account). If no notification has been received, the following will occur: • If the boy has a balance in his account that will cover the cost of dues, it will be

automatically deducted from his account. • If the boy does not have a balance in his account that will cover the cost of the dues, he will

be expected to bring his balance to an active status. • When Webelos II crossover and join the Troop, the Committee will determine an amount

each year that will be required to cover their membership costs. • The Troop will pay the annual dues for parents volunteering as registered adult leaders. • The Scoutmaster will handle any and all hardship cases.

FUNDRAISING

Fundraising is an optional opportunity for Scouts to raise money for Scouting activities like camp. Boys may participate in Troop fundraising activities as long as the boy is an active Scout in the Troop (see Active Scout Policy). To assure the fundraising event is a positive experience for all, it is expected that the Troop code of conduct will be respected and followed. (See Code of Conduct) The Committee Chair, Scoutmaster and Troop Committee will review and approve fundraising activities proposed by the Troop, as well as the formula for dividing monies among participant accounts. A fund raising application must be completed and submitted to the Central Minnesota Council at least two weeks before the event for approval. It is required to have two adults participating in Troop fundraising activities with the Scouts.

BUSINESS AND COMMUNITY GROUPS

Scouts are not to approach businesses and community groups for funding of Scouts activities.

CANCELLATION OF TROOP MEETINGS & ACTIVITIES

Generally, Troop meetings and outings are not cancelled. However, if the Albany school district is cancelled, dismissed early or after school activities are canceled due to poor weather


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conditions, our Troop and Scout activities will follow the same premise in order to assure safety of the boys and families. It will be up to the Scoutmaster to determine if the cancelled meeting or event will be rescheduled.

UNIFORM

Boys are required to wear a class A Boy Scout uniform to the first meeting of the month, and may choose to wear a class A or class B Boy Scout shirt to the second meeting. Note: if the Boy Scout is planning a Scoutmaster or board of review, a class A is required. For the court of honor award night, all Boy Scouts are required to wear the class A Boy Scout uniform, including shirt and neckerchief, slide or bolo. Class A Uniforms are required for all Troop travel.

TROOP EQUIPMENT POLICY

1. The Troop may make equipment available for use during Troop activities. This includes gas cooking equipment and items with sharp cutting edges.

2. The Troop does not normally provide any personal gear. 3. Entry to the Troop equipment storage area will be restricted to the Troop Quartermaster,

the Scoutmaster, Assistant Scoutmaster and other individuals who are authorized by the Scoutmaster.

4. Only Scouts or adult leaders who are active members of the Troop may check out equipment, and only for use during Troop activities or BSA training activities. Personal use of Troop equipment is not permitted.

5. The Troop Quartermaster shall be given a signed receipt for any equipment checked out. The receipt will show the name of the borrower, the check out date and time, a description of the equipment borrowed and its condition at that time.

6. The Troop Quartermaster shall use the check out receipt to verify that the proper equipment is returned and to verify any change in the condition of the equipment.

7. The Troop Quartermaster may refuse to accept the return of any equipment that is dirty, damaged, or deemed to be unacceptable in his opinion.

8. The individual checking out the equipment will be responsible for the proper care and prompt return of the equipment.

9. Any lost, destroyed, or abnormally damaged equipment will be brought to the attention of the Scoutmaster immediately for discussion at the next committee meeting to discuss who should pay the cost of replacement.

10. The Troop will be responsible for the cost of repair or replacement of equipment due to normal wear.


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PERSONAL EQUIPMENT POLICY

1. Each individual will be responsible for the safety and his personal equipment. 2. Each Scout is required to provide his own backpack, water bottle, bedding, and any other

personal camping equipment he requires for outdoor Troop activities. 3. Scouts are not permitted to carry sheath knives, hatchets, axes and saws as part of their

personal equipment. Each Scout can possess a scout knife or its equivalent where the blade is less than 4 inches.

4. A Scout may not use a knife, saw or axe unless he has earned the TOTE'N CHIP. 5. Any person who damages or destroys another's personal equipment will be required to

replace or repair it, at the owner's option. 6. Scouts and adult leaders may carry any equipment they deem necessary for their comfort

on outdoor activities, as long as it is not excessive, can be suitably packed, and is not otherwise disallowed.

7. Scouts are not permitted to use personal electronic devices (i.e. MP3 player, radio, electronic games, personal computer, etc.) at Troop activities or on campouts, unless specifically authorized by the Scoutmaster.

MEDICAL / HEALTH AND SAFETY

1. Scouts will be required to have on file, the record of emergency data and the Boy Scout physical on the appropriate form required for participation in the scouting activity.

2. The Scoutmaster or his designated assistant will retain all medicines and drugs at all Troop activities, whether they are prescription or over-the-counter medications. Medicines and drugs must remain in original container, and parents must provide written directions for administration to the Scoutmaster. Exceptions may be made for inhalers dependent on the severity of the Scout’s condition.

3. Scouts who have physical or mental disabilities will be encouraged to participate in all Troop activities to the extent they are able to do so. Parental support or assistance may be required.

PARENT INFORMATION

1. A fair and equitable share of assistance is expected from each parent and guardian. On a rotating basis, parents will be required to furnish transportation to and from campouts and Troop activities.

2. Parents will be informed of Boy Scout activities and events via monthly committee

meetings, e-mails and newsletters.


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ALUMINUM CANS RECYCLING PROGRAM

• Each Scout will take his turn; HOWEVER, this process does not allow handing off the keys to the next scout UNTIL he brings in the cans.

• The minimum amount of time each Scout will be on can duty is 2 weeks and the key hand-off will take place at Troop meetings. If the can bins become full again during the Scout’s turn, the Scout on can duty is expected to bring the cans in again. (Proof of having completed can duty will be the check that is received from the recycling center for cans.)

• If Scout assigned to can duty loses the keys once they are in his possession, he will continue to be responsible for ensuring the cans are brought in AND he will be responsible for the cost of replacement of the locks and duplicate keys being made.

• Scouts on can duty will no longer be listed on the Troop’s calendar, but rather, a list will be given to each scout. The list given to the Scouts will be the can cycle order and can duty will be a standing item on the agenda at each Troop meeting for the Scout on can duty to report their status, turn the keys over and hand in the check from the recycling center.

• If the Scout on can duty did not need to bring the cans in during their first two weeks, they will keep the keys and stay on can duty another two weeks. If the trailer is not full on their second can duty cycle, they must bring to the recycling center whatever is available.

• If there is no meeting on the 2nd or 4th Thursday and the Scout has completed his can duty, the Scout will than need to get the keys to the next Scout on the list and the check is to be brought to the next Troop Meeting.

• If a Scout chooses NOT to bring the cans in (within 2 Troop meetings), they will NOT receive a can subsidy from the Troop to go to camp during the NEXT distribution of funds from the can proceeds.

• All Scouts active in a troop that participates in their turn in taking cans into the recycling center may receive funds for camp. If the scout attends the week – long summer camp, they receive the troop can subsidy and that subsidy is determined yearly by the troop committee. Or they may have funds applied to another camp, outing or high adventure trip. They must make this request through the Treasurer to use their can subsidy for any alternative camp excursions outside of the week long summer camp.

CAN LOCATIONS ARE AT: Brudie’s Pizza, Dahlin’s (these are both trailers). Other locations that MUST be checked and emptied are: Blue barrel at the Stratford Beach and the Can Container behind The Avon Cabin Café.


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**Preferred location by Troop** Albany Recycling Center 34659 225th Ave Albany, MN 56307 Mon-Fri 9 AM-5 PM or by appt. 320-845-2747 320-248-5253

Bueckers 30838 Co Rd 157 Melrose, MN 56352 Take New Munich exit, turn right. Go to stop s Turn right and Bueckers is immediately on left Mon-Fri 8-5 Phone: 320-836-2299

Opatz Metals 120 Washington Street Holdingford, MN 56340 Phone: 320-746-2819

MERIT BADGE COUNSELOR

The merit badge counselor is a key player in the Boy Scout advancement program. Whatever your area of expertise or interest—whether it is a special craft or hobby (basketry, leatherwork, coin collecting), a profession (veterinary medicine, aviation, engineering), or perhaps a life skill (cooking, personal management, communications)—as a merit badge counselor, you can play a vital role in stirring a young man's curiosity about that particular topic. By serving as a merit badge counselor, you offer your time, knowledge, and other resources so that Scouts can explore a topic of interest.

If you are not yet a merit badge counselor, it is easy to become a volunteer. You will need to register with the Boy Scouts of America, through your BSA local council. This entails contacting the local council, then obtaining, completing, and turning in the "Adult Application.” Youth Protection training must be completed prior to turning in the “Adult Application.” The council will then process the application (see following page for the application. (Every applicant is screened by the Boy Scouts of America.)

Note: Parents cannot act as a merit badge counselor for their son on an Eagle required merit badge. This applies in both individual and large group settings. However, a parent may counsel their scout in non-eagle scout badge in large group settings.

Please share your talents! Merit Badge Counselor Application forms can be located on the Central MN BSA Council’s website under the “Forms & Resources” page.

Effective June 1st, 2010: Youth Protection Training is required for all registered volunteers. New leaders are required to take Youth Protection Training before they submit their application for registration. The certificate of completion for this training must be submitted at the time application is made and before volunteer service with youth begins. Youth Protection Training must be taken every two years. If a volunteer’s Youth Protection Training record is not current at the time of recharter, the volunteer will not be registered.

This training can be done through the BSA's Online Learning Center. The Boy Scouts of America seeks to create a safe environment for young people and adult leaders to enjoy the program and related activities. BSA Youth Protection training helps preserve that environment.

http://www.scouting.org/scoutsource/sitecore/content/Scouting/Training.aspx


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ADULT LEADERSHIP AND JOB DESCRIPTIONS

COMMITTEE

1. The troop committee, which is the troop’s Board of Directors, supports the troop’s adult and youth leaders in delivering a quality program to the troop’s Scouts.

2. The troop committee consists of a chair and at least two committee members. The committee should consist of an odd number of members but in the event of a tie the committee chair has the tiebreaker vote. A fully staffed committee consists of a treasurer, secretary, advancement, outdoors, chaplain, training, and equipment coordinator. The Scoutmaster or Assistant Scoutmasters are not considered committee members but may attend committee meetings at their discretion. The Scoutmaster and Assistant Scoutmasters are guided by Charter Organization representative. It is important that the committee support their Scoutmaster in that role.

3. Advise the Scoutmaster on policies relating to Scouting and the chartered organization. 4. Assist in transportation and ensure correct tour permits are filed – local and national. 5. Assure that a qualified substitute leader is assigned if the Scoutmaster is absent or unable

to serve. 6. Carry out the policies and regulations of the Boy Scouts of America. 7. Coordinate the Family Friends of Scouting Campaign. 8. Manage troop finances and file Money Earning Applications – only Council

professionals can fundraise outside of your charter organization. 9. Obtain and maintain troop equipment – adult Outdoor and Activities person works with

adult Equipment Coordinator and youth Quartermaster. 10. Recruit, train, and involve troop committee members and parents. 11. Serve on Troop Boards of Review 12. Solve behavior problems that cannot be resolved within the troop (governed by the Scout

Oath and Scout Law) 13. Support and encourage youth recruitment

CHARTERED ORGANIZATION REPRESENTATIVE

Duties: 1. Serves as head of the “Scouting Department” in the organization 2. Secures a troop committee chair and encourages training 3. Maintains a close liaison with the troop committee chair 4. Helps recruit adult leaders 5. Serves as a liaison between troop and organization 6. Assists with troop rechartering 7. Encourages service to organization 8. Is an active and involved member of the district committee


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COMMITTEE CHAIR PERSON

Duties: 1. Organize the committee to see that all functions are delegated, coordinated, and

completed 2. Maintain a close relationship with the chartered organization representative and

Scoutmaster 3. Interpret national and local policies to the troop 4. Prepare troop committee meeting agendas 5. Call, preside over, and promote attendance at monthly troop committee meetings and any

special meetings that may be called. 6. Ensure troop representation at monthly roundtables 7. Secure top-notch, trained, individuals for camp leadership. 8. Arrange for charter review and recharter annually. 9. Plan the charter presentation.

SCOUTMASTER

The Scoutmaster is the adult leader responsible for the image and program of the troop. The Scoutmaster and his assistant Scoutmasters work directly with the Scouts. The importance of the Scoutmaster's job is reflected in the fact that the quality of his guidance will affect every youth and adult involved in the troop. The Scoutmaster is appointed by the head of the chartered organization. The Scoutmaster's duties include: General

• Train and guide boy leaders. • Work with other responsible adults to bring Scouting to boys. • Use the methods of Scouting to achieve the aims of Scouting.

Meetings

• Meet regularly with the patrol leaders' council for training and coordination in planning troop activities.

• Attend all troop meetings or, when necessary, arrange for a qualified adult substitute. • Attend troop committee meetings. • Conduct periodic parents' sessions to share the program and encourage parent

participation and cooperation. • Take part in annual membership inventory and uniform inspection, charter review

meeting, and charter presentation.

Guidance • Conduct Scoutmaster conferences for all rank advancements. • Provide a systematic recruiting plan for new members and see that they are promptly

registered. • Delegate responsibility to other adults and groups (assistants, troop committee) so that

they have a real part in troop operations. • Supervise troop elections for the Order of the Arrow.


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Activities

• Make it possible for each Scout to experience at least 10 days and nights of camping each year.

• Participate in council and district events. • Build a strong program by using proven methods presented in Scouting literature. • Conduct all activities under qualified leadership, safe conditions, and the policies of the

chartered organization and the Boy Scouts of America.

ASSISTANT SCOUTMASTER

To fulfill his obligation to the troop, the Scoutmaster, with the assistance of the troop committee, recruits assistant Scoutmasters to help operate the troop. Each assistant Scoutmaster is assigned specific program duties and reports to the Scoutmaster. They also provide the required two-deep leadership standards set by the Boy Scouts of America (there must be at least two adults present at any Boy Scout activity). An assistant Scoutmaster may be 18 years old, but at least one in each troop should be 21 or older, so he or she can serve in the Scoutmaster's absence.

SECRETARY

Duties: 1. Keep minutes of committee meetings and send out committee meeting notices 2. Handle publicity 3. Help prepare a monthly email / newsletter of troop events and activities 4. Coordinate the troop annual update forms process 5. Coordinate distribution of Health Forms and Code of Conduct annually 6. Assist in collecting permission slips for troop events 7. At each committee meeting, report the minutes of the previous meeting

TREASURE FINANCE/RECORDS

Duties: 1. Handle all troop funds, pay bills on recommendation of the Scoutmaster and

authorization of the troop committee 2. Maintain checking and savings accounts 3. Train and supervise the troop scribe in recordkeeping 4. Keep adequate records 5. Supervise money-earning projects, including obtaining proper authorizations 6. Supervise the camp savings plan 7. Lead in the preparation of the annual troop budget 8. Lead the Friends of Scouting campaign 9. Report to the troop committee at each meeting


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OUTDOOR ACTIVITIES COORDINATOR

Duties: 1. Help in securing permission to use camping sites 2. Serve as transportation coordinator 3. Ensure a monthly outdoor program 4. Promote the National Camping Award 5. Promote, through family meetings, attendance at troop campouts, camporees, and

summer camp to reach the goal of an outing per month 6. Secure tour permits for all troop activities 7. Report to the troop committee at each meeting

ADVANCEMENT COORDINATOR

Duties: 1. Encourage Scouts to advance in rank 2. Work with the troop scribe to maintain all Scout advancement records 3. Arrange bi-annual courts of honor 4. Develop and maintain a merit badge counselor list 5. Make a prompt report on the correct form to the council service center when a troop

board of review is held 6. Secure badges and certificates 7. Provide quarterly updates of the advancements report to the Scoutmaster (may be

required more frequently if there are multiple advancements) 8. Work with the troop librarian to build and maintain a library of merit badge pamphlets

and other advancement literature 9. Report to the troop committee at each meeting

TRAINING COORDINATOR

Duties: 1. Ensure troop leaders and committee members have opportunities for training 2. Maintain an inventory of up-to-date training materials 3. Work with the district team in scheduling Fast Start training for all new leaders 4. Be responsible for BSA Youth Protection training within the troop and encourage online

training 5. Encourage periodic national youth leadership training within the troop at the council and

national levels 6. Report to the troop committee at each meeting


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EQUIPMENT COORDINATOR

Duties: 1. Supervise and help the troop procure camping equipment 2. Work with the quartermaster on inventory and proper storage and maintenance of all

troop equipment 3. Make periodic safety checks on all troop camping gear, and encourage troops in the safe

use of all outdoor equipment 4. Report to the troop committee monthly

PARENT COORDINATOR

Duties 1. New parent orientation 2. Training online or local training info 3. Involve in a meeting or activity 4. Regular follow up to be sure they fit in 5. Report to the troop committee meeting on a monthly basis

Documents

Troop 31 – Avon Minnesota Boy Scout Reference Manual · (ASPL) INTRODUCTION: When you accepted the position of Assistant Senior Patrol Leader, you agreed to provide service and