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8/10/2019 Treasury Module User Guide.pdf
http://slidepdf.com/reader/full/treasury-module-user-guidepdf 1/92
City of Portland
Treasury Module
User Guide Front Office and Back Office
SAP Roles
8/10/2019 Treasury Module User Guide.pdf
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Page 2 This document last modified: 12/8/2014
This document created by: EBS Team in consultation with PF&T.
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Treasury Module
Page 3
Table of Contents
1. Overview ..................................................................................................................................... 5
1.1 TRM Roles ........................................................................................................................... 5
1.2 Information needed in order to enter transactions. ......................................................... 7
1.3 TRM Activity Checklist ...................................................................................................... 10 2. Create Security Transactions .................................................................................................... 12
2.1. Create Class (FWZZ) ......................................................................................................... 12
A. Fixed-Interest Bonds ...................................................................................................... 14
B. Variable Interest Bonds-- ............................................................................................... 15
C. Zero Bonds, Commercial Paper, Bankers’ Acceptance .................................................. 18
2.2 Upload Market Prices (TBDM) ......................................................................................... 20
2.3 Edit Security Prices (FW17) .............................................................................................. 21
2.4 Create Transactions (FTR_CREATE) .................................................................................. 22
2.4.1 Create Fixed Interest Bond ........................................................................................ 22 2.4.2 Create Variable Interest Bonds .................................................................................. 25
2.4.3 Create Zero Coupon Bond, Commercial Paper, Bankers’ Acceptance ...................... 27
3. Create Money Markets (FTR_CREATE) ..................................................................................... 30
3.1 Variable Interest Money Market ...................................................................................... 30
3.2 Fixed Term and Interest and Repurchase Agreements Money Markets ......................... 35
4. Settle the Transaction ............................................................................................................... 40
4.1 Settle the Transaction (FTR_EDIT) .................................................................................... 40
5. Daily Activities—Front Office (Beginning of Day) .................................................................... 41
5.1 Review Cash Flows for the Day (TPM13) ......................................................................... 41 5.2 Upload market prices (TBDM) See 2.2 for directions ...................................................... 42
5.3 Change the Interest Rate (JBIRM) .................................................................................... 42
5.4 Securities—Update Planned Records (FWUP) ................................................................. 43
6. Daily Activities—Back Office (End of Day) ............................................................................... 45
6.1 Agree security cash flow to custodian (TPM13) .............................................................. 45
6.2 Post to the GL: Post purchase amount (TBB1) ................................................................. 46
6.3 Post to GL: Post interest receipt (FWSO) ......................................................................... 48
6.4 Derived Business Transactions: Clear prepaid interest (TPM18) .................................... 49
6.5 Post Amortization and Update Market Value (TPM1) ..................................................... 49 7. Troubleshooting—Back Office .................................................................................................. 52
7.1 Reverse error flows (FTR_Edit) ......................................................................................... 52
7.1.1 Reverse a Purchase .................................................................................................... 52
7.1.2 Reverse a Non-Position Flow for a Money Market .................................................... 52
7.2 Reverse TBB1 Errors-Reverse a purchase or non-position flow for a MM (TPM10) ....... 53
7.3 Reverse Valuation--TPM1 (TPM2) .................................................................................... 54
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Overview FMLA Workbench
Page 4
7.4 Reverse FWSO for all or one security (TPM_POSTAUTREV) ............................................ 55
7.5 Reverse TJ05 (Interest Rate Fixing for MM’s) .................................................................. 56
8. As Needed—Front Office .......................................................................................................... 59
8.1 Create Business Partner (BP) ............................................................................................ 59
8.2 Change the Business Partner ........................................................................................... 63
8.3 View changes to Business Partner ................................................................................... 63
8.4 Delete a Business Partner Role ........................................................................................ 64
8.5 Maintain Treasury Administrative Fee ............................................................................. 65
9. As Needed-Back Office .............................................................................................................. 67
9.1 Sell/Call Securities (FTR_Create) ...................................................................................... 67
9.2 Sell Variable Interest Money Market (FTR_EDIT) ............................................................ 68
9.3 Adjust Interest Payment for MM Transactions (FTR_EDIT) ............................................. 68
9.4 Change the Interest Rate (JBIRM) .................................................................................... 70
9.5 Update transaction with new interest rate (TJ13) ........................................................... 71
9.6 Fix Adjusted Interest Rate for MM’s (TJ05)...................................................................... 72
9.7 Create Securities Account (TRS_SEC_ACC) ...................................................................... 74
10. Monthly—Back Office ............................................................................................................. 74
10.1 Accrue Interest (TPM44) ................................................................................................ 74
10.2 Verify all relevant flows have posted for the month (TPM13) ...................................... 75
10.3 Review Money Market Interest Receipts (FTR_Edit) ..................................................... 76
10.4 Add LGIP Fees (FTR_EDIT) .............................................................................................. 77
10.5 Calculate Month-End Earnings Allocation ...................................................................... 79
10.5.1 Determine the Net Accrued Interest for the Month ............................................... 79
10.5.2 Determine the Actual Monthly Earnings Received.................................................. 81
10.5.3 Calculate Earnings .................................................................................................... 85
10.6 Reconciliation of Earnings .............................................................................................. 85
11. Cash Management ................................................................................................................. 86
11.1 Posting Journal Reconciliation Tool (TPM20)................................................................. 86
12. Reports ................................................................................................................................... 86
12.1 Table of Reports ............................................................................................................. 87
12.2 Treasury Custom Report (ZTR_INVEST_REPORT)........................................................... 89
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Treasury Module Overview
Page 5
1. Overview
The SAP Treasury Module (TRM) includes investment tracking, calculation of interest income,
realized gains/losses and unrealized gains and losses, amortization of premiums and discounts,
general trade information, integration to the GL and basic analytics such as total rate of return,weighted average maturity, and weighted average maturity to callable date.
1.1 TRM Roles
Role Transaction Description
RP_S_TR_FRONT
OFFICE BP Maintain Business Partner (create and change)
FTR_CREATE Create Order
FTR_EDIT Edit Financial Transaction:
Display
Settle
History
Order expiration
FWZZ Create Security Class
JBIRM Maintain Table Views (update reference interest rates)
TJ13 Update adjustment dates
TBDM Import Market Data
ztr_admin_fee Create/Change/Delete admin fee table
TJ05
Automatic Interest Rate or Commodity/ Security Price
Adjustment
RP_S_TR_BACK OFFICE BP Maintain Business Partner (create and change)
FTR_CREATE Create Financial Transaction
FTR_EDIT Edit Financial Transaction:
Change
Display
Reverse
Roll Over
History
Order Expiration
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Overview Treasury Module
Page 6
Role Transaction Description
Give Notice
Execute Order
FW17 Enter Market Prices
FWSO Securities: Automatic Debit PositionFWZZ Create Security Class
JBIRM Maintain Table Views (update reference interest rates)
TBB1 Treasury: Post Flows
TDBM Import Market Data
TJ13 Update adjustment dates
ztr_admin_fee Create/Change/Delete admin fee table
TJ05
Automatic Interest Rate or Commodity/ Security Price
Adjustment
TPM_POSTAUTREV Reverse Automatic Debit Position RunTPM1 Execute Valuation
TPM10 Fix, Post, Reverse Business Transactions (reverse TBB1)
TPM13 Subledger Cash Flow
TPM18 Fix and Post Derived Business Transactions
TPM2 Reverse Valuation
TPM44 Execute Accrual/Deferral of Expenses and Revenues
TPM45 Reverse Accrual/Deferral
TRS_SEC_ACC Create/Edit Securities Account
RP_S_TR_DISPLAY BP Display Business Partner
BPCD Change Documents (Business Partner)
FTR_EDIT Display Financial Transaction
FWZZ Display Class
S_ALN_01001149 Remaining Term Statistics
S_ALN_01001150 Share of Position
S_ALR_87015218 Posting Journal
S_PLN_16000293 Total Commitment
TBCD Treasury: Change Documents for Transaction
TIS1 Overview - Positions
TJ07 Rate / Price Adjustment Schedule
TJ10 Treasury: Summary Journal for MM, Securities, etc.
TJ12 Journal: Transactinos with Cash Flows
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Treasury Module Overview
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Role Transaction Description
TMR1 Money Market: Position List
TPM12 Subledger Positions
TPM13 Subledger Cash Flow
TPM20 Posting JournalTPM40 Display Cash Flow for Security Account
TPM40a Display Securities Account Class Position List
TPM51 Treasury Ledger: Periodic Reporting
ZTR_INVEST_REPORT Treasury Ledger: Periodic Reporting
1.2 Information needed in order to enter transactions.
When creating, reviewing or changing transactions in the Treasury Module (TRM), it is
important to have all the necessary information available from the Trade Ticket. The table
below gives a description of common SAP fields in (TRM).
SAP Field Description/Example Comment
Bond Classification US Treasuries
US Agencies
US Guaranteed Corp Bonds
Municipal Bonds
Corporate Bonds
Business Partner Counter Party: Broker/dealer or
bank. Partners entered in
transaction
Issuer: Organization who issues
the bond for securities. Entered on
the Security Class.
Depository Bank (Custodian
Bank): Custodian of the Securities.
Union Bank of California
UB is the security account entered
on the transaction.
Click on Match box
field. Use Search Tab
Partners by BP Roles
Close Date: Trade Date For Money Markets this
is on the structure tab.
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Overview Treasury Module
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SAP Field Description/Example Comment
For Securities this is on
the Trading Data tab.
Company Code COP1 Can set to default
Date Details:Pos. Value Date
Calculat. Date
Payment Date
All are the settlement date
End of Term Maturity Date
Fund 850400 Except for:
LGIP5073—850301
Portland Posterity--
850208
Gen Val Class Short Term = up to and including 1year
Long Term = 1 year +
Grant Not-relevant (always)
ID Number CUSIP #
Issue Currency USD
Issue Start Date 1st Settlement Date
Unless 1st interest accrual date is
before interest start date—then
use 1st
interest accrual date.Issuer Issuer of the Security
Example: RBS Securities Inc.
Long Term One year +
Nominal Amounts Par Value
Portfolio COP1
Price Date Market Price determination date
Price/Rate Market Price as a % of PAR
Example: 100.1%
Product Type 04H-Variable rate bonds04I-Fixed-interest bonds
04J-Zero bonds
51A-Fixed Term Deposit
51B-Portland Posterity
51C-Repurchase Agreements
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Treasury Module Overview
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SAP Field Description/Example Comment
04B-Banker’s Acceptance
04C-Commercial Paper
55A-Variable interest MMs
55C-LGIP
Securities Acct. Custodian--UB
Short Term Up to and including one year
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Overview Treasury Module
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1.3 TRM Activity Checklist
Daily
Front Office: Beginning of Day
TPM13—Review cash flows for the day
TBDM—Upload market prices (FW17 for manual input or review)
JBIRM—Update Variable Bond Interest Rates
Back Office: (End of Day)
TPM13—Agree security cash flow to custodian
TBB1—Post flows to accounting
FWSO—Post security interest and repayment flows
TPM18—Post derived business transactions
TPM1—Post amortization and update market value
Trouble-shooting:
FTR_Edit—Reverse error flows (note—must execute TPM10 after reversal)
TPM10—Reverse TBB1 errors (note must adjust transaction first)
TPM2-Reverse TPM1—Reverse all or one security
TPM_POSTAUTREV-- Reverse FWSO for all or one security
TJ05_REV—Reverse TJ05 (MM interest rate fixing)
As needed:
Front Office:
FWZZ—Create Security Class
FTR_Edit—Settle transactions created by back office
BP—Create Business Partner
ZTR_ADMIN_FEE—Maintain Treasury Administrative Fee
Back Office:
FTR_Create—Create transactions and sell/call
FTR_Edit—Adjust interest flows, increase principle, decrease principle, roll-over fixed
term deposits, reverse transactions or individual non-position flows.
JBIRM—Update variable money markets interest rates (must run TJ13 and TJ05 to fixnew rates)
TJ13—update transaction with new interest rate (after JBIRM for money markets)
TJ05 – fix interest adjustments for MM’s (after TJ13 update)
TRS_SEC_ACC—Create or edit custodian (contact EBS)
ZTR_ADMIN_FEE—Maintain Treasury Administrative Fee
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Treasury Module Overview
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Monthly:
Back Office:
TPM44—Execute accrued interest
TPM13—Verify all relevant flows have posted for the month
Calculate month-end earnings allocation
Reconcile earnings distribution
FTR_Edit--Review money market interest receipts
FTR_Edit—Add LGIP Fees
Cash management:
Review LGIP and Custodian Clearing accounts are zero for the month
TPM20—Posting Journal Reconciliation tool
Reporting:
ZTR_INVEST_REPORT – Summary and detailed data in City custom format
TPM13—Review flow details by transaction/Security ID
TPM12—Standard Position List
TPM20—GL Posting journal, shows all TRM postings to the GL with account and
document number.
Create Security:
FWZZ
FTR_Create
FTR_Edit (Settle)
Create MM:
FTR_Create
FTR_Edit (Settle)
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2. Create Security Transactions Treasury Module
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2. Create Security Transactions
To Enter Security Transactions there are three steps:
2.1. Create Class—Transaction Code FWZZ
2.2. Upload Market Prices—Transaction Code TBDM (this is an upload from a .txt file).
(FW17 can be used for manual input or review)
2.3. Create Transaction—Transaction Code FTR_Create
2.1. Create Class (FWZZ)
Transaction FWZZ is used to create financial instruments such as bonds.
Step 1: Enter the transaction code FWZZ in the SAP Easy Access field.
Note: All of these transactions can be set up as favorites!
Step 2: Open the transaction.
Step 3: Click on the Create button.
Step 3: Complete the following:
ID Number: CUSIP Number
Product Type:
04H: Variable Bonds
O4I: Fixed Interest Bonds
O4J: Zero bonds (Discount bonds)
O4B: Banker’s Acceptance
O4C: Commercial Paper
Shrt: Use Treasury convention (15character limit)
Long: Long description of the security (50
character limit)
Make sure the Without reference radio
button is checked.
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Treasury Module 2. Create Security Transactions
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Step 4: Click on the Create button.
Step 5: On the Search Terms Tab select the correct Bond Classification. The Bond Category is
used to determine the correct Balance Sheet G/L account.
Step 6: Click on the Basic Data Tab. The Basic Data Tab contains the main information of the
security. The data is the same for all product types. Enter the following information:
Issuer: Issuer of the Security
Issue Currency: USD
Issue Start Date: 1st Settlement Date of Security. (Use 1st interest accrual if comes before 1st
Settlement Date.)
End of Term: Maturity dateInterest Incl. Indicator: Select Inclusive Indicator if maturity date is included in Interest
calculation, which is not usually the case. (It is unchecked by default.)
Step 7: Click on the Conditions Tab.
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2. Create Security Transactions Treasury Module
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The directions below are for all three types of securities and Banker’s Acceptance and
Commercial Paper. When you have completed the conditions for the class you are creating, go
to STEP 8.
A. Fixed-Interest Bonds
Enter the following information:
Int. Calc. Method: Use the Interest Calculation Method of the Bond. Use the following SAP
methods depending on the Security information:
Security
Information
SAP Calculation Method
30/360 360/360
Act/Act Act/Act(P)
Act/360 Act/360
Repayment Type: Maturity
Interest Condition: Int (Perc-quoted)
Field Description Example
Eff. from The Issue Start date. Issue date: 11/28/11; Effective
Start Date: 11/28/2011
Percent Coupon / Interest Rate
Calc. Date End Date of the Interest
Calculation
Day before the 1st Coupon
date
CalendarRule
Payment working dayshift usually 1
Next business day convention =Next working day shift
Due Date Interest Payment Due
Date
1st Coupon date
Frq Frequency 6 = Interest Payable every 6
months
MEID If checked, interest
payment always on
month end
Final Repayment: Final Repayment
Field Description Example
Eff. from Issue date (1st
Settlement Date)
Issue date: 11/28/11;
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Calc. Date Day Before Maturity
Date if inclusive
indicator unchecked.
Maturity Date if
inclusive indicator ischecked.
Calendar
Rule
Payment working day
shift usually 1
Next business day convention =
Next working day shift
Due Date Maturity Date
MEID If checked, interest
payment always on
month end
B. Variable Interest Bonds--The Conditions Tab contains the Interest Calculation Method,
Interest rate, Frequency and Due Dates.
Enter the following information:Int. Calc. Method: Use the Interest Calculation Method of the Bond. Use the following SAP
methods depending on the Security information:
Security
Information
SAP Calculation Method
30/360 360/360
Act/Act Act/Act(P)
1
1
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2. Create Security Transactions Treasury Module
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Act/360 Act/360
Repayment Type: Maturity
Variable Interest: Variable Interest Rate
Field Description ExampleEff. from Usually issue start date Issue date: 11/28/11; Effective
Start Date: 11/28/2011
Reference
Rate
Choose the Reference
Rate
The reference rate is created in
configuration.
Example: LIBORUSDO3—3
month Libor
Calc. Date Day before maturity 1st Coupon date
Calendar
Rule
Working day shift rule if
any
Next business day convention =
Next working day shiftDue Date Interest Payment Due
Date
1st Coupon date
Frq Frequency 6 = Interest Payable every 6
months
MEID If checked, interest
payment always on
month end
Int. Rate Adjustment: This dictates the conditions when the interest rate changes.Note: May need prospectus to determine these dates.
Field Description Example
Eff. from Usually issue start date. Issue date: 11/28/11; Effective
Start Date: 11/28/2011
Calendar
Rule
Working day shift rule if
any
Interest
RateFixing
Date
Usually (-) x number of
days from interest rateadjustment date.
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Treasury Module 2. Create Security Transactions
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Double click to update the condition
details
Note: If specific dates or Regular is set,
the Interest rate has to be maintained
at these dates using transaction JBIRM.
Final Repayment: Final Repayment
Field Description Example
Eff. from Issue date (1st Settlement
Date)
Issue date: 11/28/11
Calc. Date Day Before Maturity Date
if inclusive indicator
unchecked.
Maturity Date if inclusive
indicator is checked.
Due Date Maturity Date
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2. Create Security Transactions Treasury Module
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C. Zero Bonds, Commercial Paper, Bankers’ Acceptance
The Conditions Tab contains the Interest Calculation Method, Interest rate, Frequency and Due
Dates.
Enter the following information:
Int. Calc. Method: Use the Interest Calculation Method of the Security. Use the following
SAP methods depending on the Security information:
Security
Information
SAP Calculation Method
30/360 360/360
Act/Act Act/Act(P)
Act/360 Act/360
Discounted: Discounted on exponential basis (always)
Repayment Type: Repayment of Security
Final Repayment: Final Repayment
Field Description Example
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Eff. from Issue Date (1st
Settlement Date)
Calc. Date Day Before Maturity
Date if inclusive
indicator unchecked.Maturity Date if
inclusive indicator is
checked.
Due Date Maturity Date
Step 8: Click on the Exchanges Tab.
Step 9: Click on the Insert Row button. Enter NYSE in the Exchange field.
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Step 10: Click on the Notice Tab.
For Callable bonds enter the Notice dates.
Note: In the case of a premium, the “notice From date” is used to calculate the amortizationfor premiums.
Step 11: Review Cash Flow. Verify dates are accurate and amounts make sense. If not,
condition details need to be updated.
Step 12: Click the Save button.
2.2 Upload Market Prices (TBDM)
This is the automated way to upload market prices from a .txt file. The format is very specific
for the file to properly upload. For a manual process and/or review you can use transaction
Step 1: Enter the transaction code TBDM in the SAP Easy Access field.
Step 2: Enter the following:
a. Browse for the File name where your .txt file is stored.
b. Leave Manual Entry selected
c.
Error file
Check the Generate error file and Download checkboxes
File name: Browse to where you’d like SAP to generate and save an error file once
the transaction is updated.
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d.
Output control
Check Test Run.
Select All
Click on the Execute button.
If no errors, uncheck the test run box and execute again. If errors, check output
results, correct errors, and execute again.
Note: You can verify Market Prices have been uploaded by checking FW17 (2.3)
2.3 Edit Security Prices (FW17)
FW17 can be used for manual input or
review.
Step 1: Enter the transaction code FW17 in
the SAP Easy Access field.
Step 2: Enter the Id number and Exchange.
(If you have just created the Class the ID #
will default). Click on the Change button.
Step 3: Enter the Price date.
Step 4: Price type will always be Closing.
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Step 5: Enter the Price/Rate (always the rate).
Step 6: Click the Save button.
NOTE: This is the Price TPM1 refers to when updating Market values.
2.4 Create Transactions (FTR_CREATE)
2.4.1 Create Fixed Interest Bond
Step 1: Enter the transaction code FTR_CREATE in the SAP Easy Access field.
Step 2: Open the transaction.
Step 3: Enter the following on the Create Financial Transaction screen:
Transaction Type: 100Partner: Enter the appropriate business partner (broker from trade ticket).
ID Number: CUSIP#
Note: These fields will infer if you go to the transaction after FW17-Editing the Security Prices
or FWZZ-Creating the Class.
Step 4: Hit Enter or the button.
Step 5: Enter the following on the Structure Tab based on the Trade Ticket:
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Securities Acct:
UB (Custodian)
Gen Val Class:
Short Term or
Long TermDate Details: All
are settlement
dates.
NOTE: Calculat.
Date is the date
used to calculate
accrued interest.
Nominal Amount:
Par Value
Price: PriceStep 6: Hit Enter
or the button.
Note: Check that
the Payment
Amount equals
the Principal on
the Trade Ticket
and the Accrued
Interest PaymentAmount equals the Accrued Interest on the Trade Ticket.
Step 7: Click on the Trading
Date Tab:
Step 8: Enter the following:
Close Date: Trade Date
Trader: Name of Trader
Step 9: Click on the
Administration Tab:Step 10: Enter the
following:
Portfolio: COP1
Fund: 850400
Grant: Not-Relevant
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Step 11: Click on the Position cash flows button.
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c. Partner: Enter the appropriate business partner number.
d. ID Number: CUSIP #
Step 4: Hit Enter.
Step 5: On the Structure Tab
enter the following:Securities Acct: UB
Gen Val Class: Short or Long
Term
Date Details: All are settlement
dates
Uncheck the Incl. check box.
Nominal Amount: Par value
Price Percent: Premium or
Discount %
Step 6: Hit Enter or the
button.
Note: Check the payment
amount to make sure it
calculated correctly.
Note: Leave the Int.CalcMethod
field blank as it pulls from the
class.
Step 7: Click on the Trading Date Tab:
Step 8: Enter the following:Close Date: Trade Date
Trader: Name of Trader
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Step 9: Click on the Administr. Tab.
Enter the following data:
Portfolio: COP1
Fund: 850400Grant: Not-Relevant
Step 10: Click on the Position Cash Flows
button.
Step 11: Click on Valuation Area; Operative
Valuation Area – US Gaap
Step 12: Click on Create Automatically.
Step 13: Click on the green back button .
Step 14: You should see payment flows for
the transaction.
Note: If you double-click on the interest flow you can see the number of days on which the
interest calculation is based.
Step 15: Click the Save button.
2.4.3 Create Zero Coupon Bond, Commercial Paper, Bankers’ Acceptance
Step 1: Enter the transaction code FTR_CREATE in the SAP Easy Access field.
Step 2: Open the transaction.
Step 3: Enter the following on the Create Financial Transaction screen:
Transaction Type: 100
Partner: Enter the appropriate business partner
ID Number: CUSIP#
Note: These fields will infer if you go to the transaction after FW17-Editing the Security Prices
or FWZZ-Creating the Class.
Step 4: Hit Enter or the button.
Step 5: Enter the following on the Structure Tab based on the Trade Ticket:
Securities Acct: UB
Gen Val Class: Short Term or Long Term
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Date Details: All are settlement dates.
Nominal Amount: Par Value
Price: Price
Step 6: Hit Enter or the button.
Note: Check that the Payment Amount equals the Principal on the Trade Ticket. .
Step 7: Click on the Trading Date Tab:Step 8: Enter the following:
Close Date: Trade Date
Trader: Name of Trader
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Step 9: Click on the Administration Tab:
Step 10: Enter the following:
Portfolio: COP1
Fund: 850400Grant: Not-Relevant
Step 11: Click on the Position cash flows
button.
Step 10: Select Valuation Area:
Operative Valuation Area – US Gaap
Step 12: Select Create Automatically.
NOTE: Review all dates and amounts for all flows.
Step 13: Click the green back arrow .
Step 14: Click on the Cash Flow tab.
You should see payment flows for the transaction.
Step 15: Click the Save button.
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3. Create Money Markets (FTR_CREATE)
3.1 Variable Interest Money Market
Step 1: Enter the transaction code FTR_CREATE in the SAP Easy Access field. You can also
create a favorite.Step 2: Open the transaction.
Step 3: Enter the following in the Create Financial Transaction screen:
a. Company Code: COP1
will infer.
b. Product Type:
55A-Variable Interest,
without maturity
55C-LGIP
c.
Transaction Type: 100 d. Partner: Enter the
appropriate business
partner number.
Step 4: Hit Enter or the
button.
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Step 5: Enter the appropriate information in the fields on the Structure Tab. Note the
following:
Amount: Enter the dollar
amount
Start: when account opensEnd: current fiscal year
end (update each year
before the end of current
for the next fiscal year)
Inclusive: Start Inclusive
Interest form: Variable
Condition type: 1150
Ref.Int.Rate: Select the
appropriate interest rate
1st Int. Rate: Enter the
first interest rate from
bank statement
Int. calc. method: Act/ActY
(ISDA)
Frequency:
WrkgDaysDueDate: Select
either “No shift” or
“Previous Work Day”
Repayment form: Final
repayment
Condition type: 1120
Contract Date: Trade Date
Trader: Name of Trader
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Step 6: Enter the appropriate information in the fields on the Administr. Tab.
Step 7: Click on the Conditions button. Double click on Condition Type 1150.
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Note: You can double-click on the interest flow to see the number of days on which the
interest calculation is based.
Step 14: Click the Save button.
3.2 Fixed Term and Interest and Repurchase Agreements Money Markets
Step 1: Enter the transaction code
FTR_CREATE in the SAP Easy Access field. You
can also create a favorite.
Step 2: Open the transaction.
Step 3: Enter the following in the Create
Financial Transaction screen:
e. Company Code: COP1.
f.
Product Type:
51A-Fixed-Term Deposit
51B-Portland Posterity
51C-Repurchase Agreements
g. Transaction Type: 100
h. Partner: Enter the appropriate business partner number.
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Step 4: Hit Enter.
Step 5: Click on the Structure Tab.
Step 6: Enter the appropriate information in the fields on the Structure Tab.
Payment Amount: Enter
the par amountTerm Start:
Term End:
Percentage Rate: %
Int. calc. method:
Act/ActY (ISDA)
Frequency: At end of
term
Check “Shift due date
back to end of term” box
Note: Capitalized
interest means interest
isn’t paid out but added
to the value of the
investment.
Click on the button.
Enter appropriate shifts
and indicate whether on
rollover, interest is paid
out (payment) or rolled
into new balance
(capitalization), or
deferred to a particular
paid out date (deferral).
Contract Data: Trade
Date
Trader: Name of Trader
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Step 6: Click on the Administr. Tab. Enter the following:
Portfolio: COP1
Fund: 850400 (Portland Posterity: 850208, LGIP5073: 850301
Grant: Not-Relevant
Step 7: Click on the Conditions button. Double click on Condition Type 1200.
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Step 8: Check the appropriate boxes on the Condition Details: Interest screen for End of
Interest Period and Due Date. For Working Day, Click in the field and hit F1 for information to
determine the shift.
Step 9: Click the green back arrow .
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Step 10: Click on the Cash Flow tab. You should see all related cash flows for the transaction.
Note: If you double-click on the
interest flow you can see the number
of days on which the interest
calculation is based.
Step 11: Click Save .
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4. Settle the Transaction
When a Transaction has been created, someone with the Front Office Role must review what
has been entered and then Settle the transaction.
4.1 Settle the Transaction (FTR_EDIT)
Step 1: Enter the transaction code FTR_EDIT in the SAP Easy Access field. You can also create a
favorite.
Step 2: Enter the transaction number.
Step 3: Click on the Settle button.
Step 4: Review the transaction.
Step 5: Click the Save button.
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5. Daily Activities—Front Office (Beginning of Day)
5.1 Review Cash Flows for the Day (TPM13)
This is a detailed listing of all flows related to a transaction; both those that post to the General
Ledger (GL) and those that don’t (i.e.—accrued interest). This report can be used to reconcileto the custodian daily, review all flows have posted/fixed at month end, and other detailed
review at the flow level.
Step 1: Enter the transaction code TPM13 in the SAP Easy Access field.
Step 2: Enter/delete/check the following:
Product Groups:
Check both Securities and OTC Trans.
Securities:
Securities Account: Delete UB
Selection of TRL flows
TRL Date: Enter
today’s date
Step 3: Click on the Execute
button.
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Note: You can drill into a transaction by clicking on the TRL Date.
Once the report has executed there is a toolbar to point out:
Below are three buttons from the above toolbar and descriptions of their use:
1. Use this to refresh the report. This is useful if you’re executing transactions and want
to update your results without having to leave the report.
2. Use with a particular flow highlighted and you can drill into the posting
journal (TPM20) and see the posting details.
3. Use with a particular flow highlighted and you can press list and drill
into the position list (TPM12) based on that flows date.
5.2 Upload market prices (TBDM) See 2.2 for directions
5.3 Change the Interest Rate (JBIRM)
This will be done on a daily basis to update the Variable Bond
Interest Rates and on an as needed basis for other interest
rates.
Note: Subsequent to this transaction you will need to run t-
code FWUP. See 5.4
Step 1: Enter the transaction code JBIRM in the SAP Easy
Access field. You can also create a favorite.
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Step 2: Select Ref. interest rate. Click on the green check or hit the enter key.
Step 3: Click in the Ref. interest rate From field and use the matchbox dropdown menu to
choose the appropriate reference interest rate.
Step 4: Click on the green check Step 5: Click the Display>Change
button.
Step 6: Click the New Entries button.
Step 7: Enter the Reference interest rate, the beginning validity date and the actual rate.
Step 8: Click the Save button.
5.4 Securities—Update Planned Records (FWUP)
This transaction updates planned records between the security ID and the Security transaction.
Run after interest rate adjustments, but also would need to be run if the City ever needed to
add or change conditions on the security once transactions are created.
Step 1: Enter the transaction code FWUP in the SAP Easy Access field.
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Step 2: Input security ID and click on execute
You will see the Results Log with the message: “Update was carried out successfully.”
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6. Daily Activities—Back Office (End of Day)
6.1 Agree security cash flow to custodian (TPM13)
This is a detailed listing of all flows related to a transaction; both those that post to the General
Ledger (GL) and those that don’t (i.e.—accrued interest). This report can be used to reconcileto the custodian daily, review all flows have posted/fixed at month end, and other detailed
review at the flow level.
Step 1: Enter the transaction code TPM13 in the SAP Easy Access field. Choose the Cash Flow
Layout.
Step 2: Enter/delete/check the following:
Product Groups:
Check Securities
Securities:
Securities Account: Delete UB
Selection of TRL flows
TRL Date: Enter
today’s date
Step 3: Click on the Execute
button.
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Note: You can drill into a transaction by clicking on the TRL Date.
Once the report has executed there is a toolbar to point out:
Below are three buttons from the above toolbar and descriptions of their use:
1. Use this to refresh the report. This is useful if you’re executing transactions and want
to update your results without having to leave the report.
2. Use with a particular flow highlighted and you can drill into the posting
journal (TPM20) and see the posting details.
3. Use with a particular flow highlighted and you can press list and drill
into the position list (TPM12) based on that flows date.
6.2 Post to the GL: Post purchase amount (TBB1)
Step 1: Enter the transaction code TBB1 in the SAP Easy Access field.
Step 2: Enter the transaction number.
Step 3: In the Up To And Including Due Date field enter the Date for flows you want to post.
Step 4: Check the Test run box.
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Step 5: Click on the Execute button.
Step 6: Review results. If all is correct, Click the green back arrow , uncheck the Test Run
box and Click on the Execute button.
Note: You should see purchase amount and appropriate GL accounts.
Note: Click on the select layout button and choose the \EBS_1 layout.
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6.3 Post to GL: Post interest receipt (FWSO)
Step 1: Enter the transaction code FWSO in the SAP Easy Access field.
Step 2: Enter the
following:
Company Code: COP1ID Number: CUSIP#
Up To and Including Due
Date: First interest
payment
Step 3: Check the Test
run box.
Step 4: Click on the
Execute button.
Step 5: Review results. Ifall is correct, Click the
green back arrow ,
uncheck the Test Run box
and Click on the Execute button.
Note: This posting will be the entire amount of the interest receipt offset to Deposits
payable. The next step (TPM18) removes the portion that was in prepaid interest to clear out
the prepaid interest.
Note: Related TBB1 or FWSO flow must post before TPM18 will post.
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6.4 Derived Business Transactions: Clear prepaid interest (TPM18)
This needs to be run every
day!
Step 1: Enter the transaction
code TPM18 in the SAP EasyAccess field.
Step 2: Enter the following:
ID Number: CUSIP#
TRL Date: First interest
payment
Step 3: Check the Test run
box.
Step 4: Click on the Execute
button.
Step 5: Click on the Fix button.
Step 6: Review results. If all is correct, Click the green back arrow , uncheck the Test Run
box and click on the Execute button.
6.5 Post Amortization and Update Market Value (TPM1)
This transaction is only relevant for the Securities Product Group as Money Markets don’t
amortize or record market prices.
Step 1: Enter the transaction code TPM1 in the SAP Easy Access field.
Step 2: Enter or choose the following:
Product Groups: Always select Securities Securities Account: Delete UB
Valuation parameters:
Key Date for Valuation: Date you are valuing
Valuation Category: Always select Mid-Year Valuation Without Reset
Posting Control: Check Test Run box.
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Step 4: Click on the Execute button
Step 5: Click on Execute valuation button.
Step 4: Click the green check at the bottom of the messages window.
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Step 5: Click on Valuation messages to see any errors. Click on Logs + Messages to see
accounting postings. Use the green back arrow to toggle between the two message
screens.
Note: You can drill into the accounting document by clicking on the document number. The
document number will always start 37##########.
Step 6: Review results. If all is correct, Click the green back arrow , uncheck the Test Run
box and click on the Execute button.
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7. Troubleshooting—Back Office
7.1 Reverse error flows (FTR_Edit)
This transaction must be done to reverse a purchase or a non-position flow for a money
market.Note: Must execute TPM10 after reversals to post to accounting.
7.1.1 Reverse a Purchase
Note: If you are trying to reverse an entire transaction and dependent transactions have
already posted, they will need to be reversed prior to this action.
Step 1: Enter the transaction code FTR_Edit in the SAP Easy Access field.
Step 2: Enter the transaction number
Step 3: Select Reverse
Step 4: Select Reversal Reason
Step 5: Click on the Execute button.
This puts the transaction into “to-be-reversed” status.
Step 6: Run transaction TPM10 (7.2)
7.1.2 Reverse a Non-Position Flow for a Money Market
Step 1: Enter the transaction code FTR_Edit in the SAP Easy Access field.
Step 2: Enter the transaction number
Step 3: Select Change
Step 4: Go to Cash Flow Tab.
Step 5: Change from edit to reverse
mode by using the drop down on the
edit/reverse icon.
Step 6: Select the flow you’d like to
reverse.
Step 7: Select Reverse from the
dropdown on the Flows icon.
Step 8: Click on the Save button.
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7.2 Reverse TBB1 Errors-Reverse a purchase or non-position flow for a MM (TPM10)
To reverse a purchase you have to reverse the entire transaction.
Step 1: Enter the transaction code TPM10 in the SAP Easy Access field.
Step 2: Enter the following information:
Product Groups: Securities and/or OTC TransactionGeneral Selections:
Company Code: COP1 (will default)
Limit by Transaction Number: Check the Limit by Transaction Number box and enter the
transaction you want to reverse.
Limiting of Bus. Transactions: Box must be checked
Posting Control:
Reason for Reversal: Select the reason using the match code
Test Run: Leave checked for first run to check for errors and correct
Output Control: Check Display and Select Business Transactions
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Step 3: Click on the Execute button.
Step 4: Review Posting Log. If no errors, uncheck test run and execute. If errors, troubleshoot
and correct errors, rerun as test run. When no errors, uncheck test run and execute.
7.3 Reverse Valuation--TPM1 (TPM2)
Use this transaction to reverse all or one security.
Step 1: Enter the transaction code TPM2 in the SAP Easy Access field .
Step 2: Enter the following information depending on what you need to reverse:
Product Groups: Securities and/or OTC Transaction
General Selections:
Company Code: COP1 (will default)
Securities:
ID Number: Enter the ID # only if you are reversing particular securities. If reversing all,leave blank.
Securities Account: Delete UB
Valuation Parameters:
Key Date for Valuation: Date you want to reverse
Posting Control:
Reason for Reversal: Select the reason using the match code
Test Run: Leave checked for first run to check for errors and correct
Output Control: Check Display Positions
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Step 3: Click on the Execute button.
Step 4: Review Posting Log. If no errors, uncheck test run and execute. If errors, troubleshoot
and correct errors, rerun as test run. When no errors, uncheck test run and execute.
7.4 Reverse FWSO for all or one security (TPM_POSTAUTREV)
Use this transaction to reverse FWSO postings.
Step 1: Enter the transaction code TPM_POSTAUTREV in the SAP Easy Access field.
Step 2: Enter the ID Number.
Step 3: Securities Account: Delete UB
Step 4: Position Value Date—Enter the date range of desired reversals.
Note: Related GL Accounting period must still be open for this to post.
Step 5: Select the Reason for Reversal using the match code.
Step 6: Check Test Run Box.
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Step 7: Click on the Execute button.
Step 8: Review Posting Log. If no errors, uncheck test run and execute. If errors, troubleshoot
and correct errors, rerun as test run. When no errors, uncheck test run and execute.
7.5 Reverse TJ05 (Interest Rate Fixing for MM’s)
This transaction is used when you determine that your variable interest MM had a different
interest rate then you thought and you must reverse the interest rate fixing.
Note: You must first use transaction JBIRM and correct the rate for the most current date.
Even though you’ve done this, the transaction referencing that rate won’t update because
you’ve already fixed the interest rate. Once you’ve completed the reversal you will need to
run TJ05 again to fix the new rate before you are able to post the related interest payment(TBB1).
Step 1: Enter the transaction code TJ05_REV in the SAP Easy Access field.
Note: Use FTR_Edit and the Int.rate.adj tab get the necessary information to complete the
reversal if you don’t already have it. See screen shot below:
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Step 2: Complete the following:
a. Choose Interest Rate Adjustment
b. Enter Fixing Date
c. Enter Reference Interest Rate
d. Uncheck All Transactions
e.
Enter Single Transaction #
f. Check Test Run
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Step 3: Click on the Execute button.
Step 4: If there are no errors, click the green back arrow , uncheck the Test Run box, and
click on the Execute button.
07
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8. As Needed —Front Office
(See Sections 2, 3 and 4 for instructions on Creating Security Class and Settling Transactions)
8.1 Create Business Partner (BP)
Business Partner
Business Partners are created for each of the organizations with whom Treasury does business,
such as counterparties, issuers, and custodial banks. Treasury will have its own unique group of
business partners to maintain. These business partners will be numbered externally, meaning
Treasury will enter the number when creating the business partner. The business partner
numbering scheme is TRXXXX and will be used in numerical order (e.g. TR001, TR002, etc).
Business partners are assigned roles based on the business process. All business partners start
with the General Business Partner role.
Step 1: Enter the transaction code BP in the SAP Easy Access field.
Step 2: Open the transaction.
Step 3: Click on the Organization button.
Step 4: Complete the following:
Business Partner: Enter the next
available Treasury BP number (TRXXXX).
Grouping: Treasury
Create in BP role: Business Partner
(Gen.)
Step 5: Complete the following on the Address Tab:
Name: (1st line): Name of organization
Name: (2nd line): Name of contact person
Search Term:
House No.:
Street
City/State/Zip
Language: English
Fax:
E-mail:
Website: Click Other communication, double-click on URl, enter the website.
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Step 5: Click on the Control Tab.
Step 6: Enter the Authorization Group: TR01 (Treasury).
Step 7: Select the appropriate role in the Create in BP role field by selecting from the drop-
down list:
A. Counterparty
B. Depository Bank
C. Issuer
Step 8: Click on Save when the Change to another BP role in create mode window appears.
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Step 9: Complete the following based on the role selected:
A. Counterparty
a.
Click on Company
Code
b. Click on the
SI:Authorizations tab
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c. Enter Company Code: COP1
d. Hit Enter
e. Check the four authorization boxes
f. Click the Save button.
B. Depository Bank
Click the Save button.
C. Issuer
a. Click on the Ratings Tab
b. Select the appropriate rating agency using the match code in the Rat. Proc. Column.
c. Select the appropriate rating using the match code in the Rating Column.
d. Enter the date the rating was issued in the Rated on field.
Note: The Valid from and Valid to dates will default when you hit Enter.
Click the Save button.
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8.2 Change the Business Partner
Step 1: Enter the transaction code BP in the SAP Easy Access field.
Step 2: Click on the
Open BP icon.
Step 3: Enter the Business Partner number. Click on the
green check or hit Enter.
Step 4: If in Display mode, switch to Change mode by
clicking on the pencil icon .
Step 5: Change the fields that need to be changed.
Step 6: Click the Save button.
8.3 View changes to Business Partner
Step 1: Enter the transaction code BP in the SAP Easy Access field.
Step 2: Click on the Open BP icon.
Step 3: Enter the Business Partner number. Click on the
green check or hit Enter.
Step 4: From the top menu bar, click
Extras>Change History>For this Partner
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Step 5: Click on the Select All icon. Click on the green check mark or Hit Enter.
All changes to the
business partner will be
displayed.
8.4 Delete a Business Partner Role
Step 1: Enter the transaction code BP in the SAP Easy Access field.
Step 2: Select the relevant Business Partner.
Step 3: Click on change display button.
Step 4: Click on the Role detail button.
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Step 5: Highlight the role you want to delete.
Step 6: Click on the delete button.
8.5 Maintain Treasury Administrative Fee
The Treasury Administrative Fee is tracked in SAP via a custom table that is maintained by
Treasury. The fee is captured on a daily basis and is included in the SAP Treasury InvestmentReport, where it adjusts the Interest/Amortization per Day totals (producing a “Net” amount).
The amount is also used when calculating the monthly earnings to be allocated to the bureaus.
Procedure:
Transaction code: ZTR_ADMIN_FEE
The admin fee table includes three columns:
Date: This field acts as an “effective” date. When a date and fee is entered, the fee will
remain effective until a new date is entered. Therefore it is not necessary to
enter a fee amount for every single day. This is true for both the Fixed Expensesand the Admin Fee Adjustment.
Fixed Expense: This is the daily Treasury Administrative Fee.
Admin Fee Adjustment: The adjustment field is used to increase or decrease the admin
fee and is used when truing-up the fee to actual expenditures.
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To add a new Fixed Expense amount:
1. Click
2. Enter the effective date
3. Enter the amount in the Fixed Expenses column
4. Click Save
This amount will be used as the daily admin fee from this date forward.
To add an Admin Fee Adjustment:
1. Click
2. Enter the effective date
3. Enter the appropriate Fixed Expense Amount—if you do not enter a fixed expense
amount, the system will consider this amount as 0.00.
4. Enter the amount of the adjustment in the Admin. Fee Adjustment column. Add a
positive amount to increase the fee or a negative amount to decrease the fee.
5. Click Save
The system will sum the Fixed Expenses and Admin Fee Adjustment amounts and include
the total amount in the Treasury Investment Report under Treasury Admin Fees.
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Note: This procedure can also be done by those with the Back Office role.
9. As Needed-Back Office
(See sections 2 and 3 for directions for create transactions)
9.1 Sell/Call Securities (FTR_Create)
The steps to sell/call securities are the same as create transactions (sections 2 and 3) except for
the following:
Transaction Type: 200
Click on the Position Cash Flows button
The Manual Assignment to Single Positions window will open.
If only one lot, click on the green check mark.
If multiple lots, as in the screen shot below, the assigned nominal column will be blank. You
will need to allocate the amount from the lot you are selling. Then click on the Copy button
and review.
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Review flows for correct calculations of gain or loss, amortization, accrued interest and sale
amount.
9.2 Sell Variable Interest Money Market (FTR_EDIT)Step 1: Enter the transaction code FTR_EDIT in the SAP Easy Access field.
Step 2: Enter the transaction #.
Step 3: Click on Change.
Step 4: Change End Date (maturity date) to Sell Date.
Step 5: Click on the Save button
9.3 Adjust Interest Payment for MM Transactions (FTR_EDIT)
Step 1: Enter the transaction code
FTR_EDIT in the SAP Easy Access field.Step 2: Enter the Transaction #.
Step 3: Click on Change.
Step 4: Click on the Cash Flow tab.
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You will see all related cash flows for the transaction based on the end term entered:
investment, month-end interest payments and Final repayment.
Step 5: Click the Flows button.
Step 6: Go to Edit Flow
Step 7: Change Pmnt amount to actual bank receipt.
Step 8: Click the Copy button.
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9.4 Change the Interest Rate (JBIRM)
Step 1: Enter the transaction code JBIRM in the
SAP Easy Access field.
Step 2: Select Ref. interest rate. Click on the
green check or hit the enter key.
Step 3: Click in the Ref. interest rate From field
and use the matchbox dropdown menu to choose
the appropriate reference interest rate.
Step 4: Click on the green check
Step 5: Click the Display>Change button.
Step 6: Click the New Entries button.
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Step 7: Enter the Reference interest rate, the beginning validity date and the actual rate.
Step 8: Click the Save button.
9.5 Update transaction with new interest rate (TJ13)
This is required after interest rate updates (JBIRM) to money market transactions so the
transaction recognizes that the new rate is available.
Note: This step can be substituted for an individual transaction by going into FTR_EDIT in
change mode and saving.
Step 1: Enter the transaction code TJ13 in the SAP Easy Access field.
Step 2: Enter or select using the match code the relevant Reference Interest Rate.
Step 3: Leave All Transactions box checked.
Step 4: Check Test Run Box.
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Step 7: Click on the Execute button.Step 8: Review Posting Log. If no errors, uncheck test run and execute. If errors, troubleshoot
and correct errors, rerun as test run. When no errors, uncheck test run and execute.
9.6 Fix Adjusted Interest Rate for MM’s (TJ05)
Every time an interest rate is changed, the interest flow needs to be adjusted.
Step 1: Enter the transaction code TJ05 in the SAP Easy Access field.
Step 2: Uncheck the All Transactions box.
Step 3: Enter the transaction you want to adjust in the Single Transactions field.
Step 4: Check the Test run box and Click on the Execute button.
Step 5: If successful, remove the check from the Test run box and Execute
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9.7 Create Securities Account (TRS_SEC_ACC)
This is the transaction used to create a new custodian. If a new custodian needs to be created,
contact EBS as creating a new custodian necessitates other changes in TRM.
10. Monthly —Back Office
10.1 Accrue Interest (TPM44)
Step 1: Enter the transaction code TPM44 in
the SAP Easy Access field
Step 2: Enter the following:
Product Group: Check Securities and OTC
Transaction
Company Code: COP1
ID Number: CUSIP#
Securities Account: Must be blank
(sometimes an account will default; delete it).
Transaction: Transaction #
Accrual/Deferral Key Date: Enter
Check Including Key Date box and Test
Run box.
Check Immediate Posting
Step 3: Click on the Execute button.
Step 4: Review results. If all is correct,
click the green back arrow , uncheck
the Test Run box and click on the
Execute button.
Note: Run TPM13 to see subledgerreport with accrued interest updates
types with Status fixed.
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10.2 Verify all relevant flows have posted for the month (TPM13)
This is a detailed listing of all flows related to a transaction; both those that post to the General
Ledger (GL) and those that don’t (i.e.—accrued interest). This report can be used to reconcile
to the custodian daily, review all flows have posted/fixed at month end, and other detailed
review at the flow level.Step 1: Enter the transaction code TPM13 in the SAP Easy Access field.
Step 2: Enter/delete/check the following:
Product Groups:
Check both Securities and OTC Trans.
Securities:
Securities Account: Delete UB
Selection of TRL flows
TRL Date: Enter the beginning and end date of the entire month
Uncheck the Fixed Flows box.
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Step 3: Click on the Execute button.
Step 4: Review for scheduled flows that haven’t posted during the month.
10.3 Review Money Market Interest Receipts (FTR_Edit)
Step 1: Enter the transaction code FTR_EDIT in the SAP Easy Access field.
Step 2: Enter the Transaction #.
Step 3: Click on Display.
Step 4: Click on the Cash Flow tab.
You will see all related cash flows for the transaction based on the end term entered:
investment, month-end interest payments and Final repayment.
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Step 5: Verify that SAP scheduled interest payment agrees with the actual bank receipt. If not,
see Adjust Interest Payment for MM Transactions (section 9.3)
10.4 Add LGIP Fees (FTR_EDIT)
At the end of the month LGIP charges fees for administering the account. Use this transaction
to recognize the fees.Step 1: Enter the transaction code FTR_EDIT in the SAP Easy Access field.
Step 2: Enter the transaction number.
Step 3: Click on Change.
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Step 4: Click on the Other Flows Tab.
Enter the following:FTYPE: 1901 (always)
Amount: Amount of the fee
Payment Date: Date the fee hit the City LGIP account.
Step 5: Click the Save button.
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10.5 Calculate Month-End Earnings Allocation
The majority of the City of Portland’s investment earnings are pooled and allocated to bureaus
each month-end based on an average-daily-cash balance. This is tracked in a Special Purpose
Ledger (SPL) in SAP. Treasury calculates the amount to allocate from a combination of reports.
Note: There are two streams of earnings that currently aren’t pooled with the other Cityearnings, but instead are individually allocated through separate Journal Entries by
Treasury—Portland Posterity and LGIP-Multnomah Transient Tax. These can be distinguished
for exclusion in the pooled earnings allocation by:
Portland Posterity: Product Type: 51B Trans# 103
LGIP—Transient Tax: Trans#: 120 External Reference: #5073
There are three steps to determine the amount to allocate:
10.5.1 Determine the net Accrued Interest for the month
10.5.2 Determine the actual Monthly Earnings received
10.5.3 Calculate Earnings
10.5.1 Determine the Net Accrued Interest for the Month
The calculation to determine the Net Accrued Interest for the month is to compare the accrued
interest-to-date on the first day of the month to the accrued interest-to-date on the last day of
the month; the difference between these two numbers is the Net Accrued Interest for that
particular month.
Step 1: Enter the transaction code TPM13.
Step 2: Product Groups: Select Securities and OTC.
Step 3: Selection of TRL flows: TRL date: Enter the 1st and last day of the relevant month.
Note: Use the Multiple Selection screen to enter the dates, rather than a date range. The
report will run faster this way.
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Select Fixed and Reversed Flows
Step 4: Layout: /earnAccInt
Note: This layout filters for update types AD1000 and AD1001 and excludes product type
51B-Portland Posterity and trans#120—LGIP Transient Tax.
Step 5: Click on the Execute button.
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Step 6: Calculate the net accrued interest by taking the subtotal for AD1000 (net accrued
interest-to-date at the end of the month) and reducing it by the subtotal for AD1001 (net
accrued interest-to-date at the start of the month).
Example:
Accrued interest-to-date at end of month AD1000 1,835,990.08Accrued interest-to-date at beginning of month AD1001 (1,496,196.35)
Net Accrued Interest for the month 339,793.73
10.5.2 Determine the Actual Monthly Earnings Received
A. To determine all earnings except LGIP:
Step 1: Enter the transaction code TPM20
Step 2: Product Groups: Select Securities and OTC.
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Step 3: General Selections: Enter Fund 850400-Treasurer’s Interest
Step
4:
Posting Data FI:
Posting Date: First day to last day of relevant month (Enter the date range)
G/L Account: 281100-Deposits Payable
Step 5: Other Selections: Select Posted and Reversed Business Transactions
Select Layout /EARNINGS
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Step 6: Click on the Execute button.
Step 7: Copy total amount into accrued interest spreadsheet.
B. To determine LGIP earnings:
Step 1: Enter the transaction code TPM20
Step 2: Product Group: Select OTC
Step 3: OTC Transactions: Transaction 119
Step 4: Posting Data: Update Type: MM1150-
Step 5: Posting Data FI:
Posting Date: First day to last day of relevant month (Enter the date range)
G/L Account: 120060-Local Govt Investment Pool clearing account
Step 6: Other Selections: Select Posted and Reversed Transactions
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Step 7: Click on the Execute button.
Copy total amount into accrued interest spreadsheet.
10.5.3 Calculate Earnings
In the Accrued Interest Spreadsheet:
Accrued Interest + Monthly Earnings + LGIP Earnings – Admin Fee Fiscal Year-to-Date= Monthly
Earnings
A. Once the earnings amount is calculated, the earnings are allocated using transaction
ZFICM01.
Debit: 137100 Accrued Interest Receivable-year end
Credit: Interest Revenue
B. Once fund 850400 has enough cash balance, the allocated interest is distributed to the
bureaus
Debit: 281100 Deposits Payable, fund 850400
Credit: 137100 Accrued Interest Receivable-Year End
C. At each month-end, the balances undistributed and allocated is matched in the GL is
compared to the amount outstanding in the Treasury Module. Any differences must be
researched by the Treasury Division. Differences are usually erroneous or unknown entries
effecting earnings amounts.
10.6 Reconciliation of Earnings
See section 10.5 for description of earnings allocation process.
To do monthly reconciliation:
Sum1: Calculate the GL available accrued interest using the following amounts:
Outstanding accrued interest, including current month
NOTE: This is interest allocated but not distributed. It should be the balance of account
137100 for all funds unless erroneous entries have been posted.
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Add: Treasury Admin Fee fiscal year- to-date
Subtract: Current month-end balance for GL Acct 281100, fund 850400
Note: This can be obtained by running t-code FAGLB03
YEAREND NOTES:
Treasury Admin Fee: Add/subtract the yearend true-up fee/rebate amount.
GL Acct 281100, fund 850400 balance: Determine if Treasury Division has reduced this
balance by allocating to the Treasury Division Cost Center and add the amounts of those
entries.
Next:
Sum2: Identify the available accrued interest from the Treasury Module.
Follow the steps from 10.5.2, and note the subtotal for update type AD1000.
Next:
Sum3: Calculate the difference between the GL available accrued interest (Sum1) and the
available accrued interest from the Treasury Module (Sum 2).
Note: This difference should be s/b zero. If there is a difference the analyst must research
and correct.
11. Cash Management
11.1 Posting Journal Reconciliation Tool (TPM20)
This report shows all the flows that have already posted to the GL based on a particular daterange and product group, or transaction, or Security ID #. Results show the posting date,
document number, and debits/credits of the posting. Transactions which have not yet posted
will not show on this report.
Step 1: Enter the transaction code TPM20 in the SAP Easy Access field.
Step 2: Enter the appropriate data in the following fields to filter the report:
ID Number or Transaction Number (See text field from GL document)
G/L Account
Posting Date
Step 3: Click on the Execute button or hit Enter.
12. Reports
On the initial input screen of most reports in TRM you will see Product Groups at the top of the
screen. The City of Portland uses two Product groups: Securities and OTC Transaction (Money
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Markets). When you select a product, all transactions in that group show in the report.
Without selecting a product no matter what selections you make in the selections below, no
transactions will populate the report.
From here you enter data in the initial input screen fields based on the results you want to see
and the type of report.
12.1 Table of Reports
Below is a table of available reports, a brief description, and the page # where you can find
information on running the report, if available in guide.
Report Description Page #
TPM13—Detailed
Flows
Detailed listing of all flows related to a transaction,
both those that post to the General Ledger (GL) and
those that don’t (i.e.-accrued interest). This report can
be used to reconcile to the custodian daily, review thatall flows have posted/fixed at month end, and other
detailed review at the slow level.
P. 40 and
P. 43
TPM20—Posting
Journal
This report shows all flows that have already posted to
the GL based on a particular date range and product
group, or transaction, or Security ID #. Results show
the posting date, document number, and debits/credits
of the posting. Transactions that have not posted will
not show on the report.
P. 71
TPM12—Position List This is a position list, meaning it is executed based on a
particular date, key date, and amounts are summarized
to the transaction level for activity relative to that key
date.
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Report Description Page #
ZTR_INVEST_REPORT-
Treasury Investment
Report
This is a custom Treasury Module report and is a
multiple tab report. It is executed based on a key date,
like TPM12. It contains yield calculations, weightedmaturity, reporting on Treasury admin fee, interest per
day, issuer details by investment type, maturity details
by transaction, and then detailed tabs based on the
type of investment: Bond positions, commercial paper,
bankers’ acceptance, repurchase agreements, LGIP, and
deposits. The final tab, ratings, is a detail of ratings by
issuer based on the key date. The goal of this report is
to present a consolidated view of Treasury activities,
meeting the needs of daily users as well as high leveldecision makers.
Summary Tab
This is fairly static tab where the rows are fixed. It
shows a summarized view based on the category. This
is currently the only report showing: Net Portfolio Yield
w/o Admin Fee, Net Portfolio Yield, WEIGHTED
AVERAGE MATURITY, and AVERAGE EFFECTIVE
MATURITY, in the Treasury Module.
Maturity Overview
This is detail by maturity date. All Variable Interest
Money Markets, maturities have been overridden from
the SAP default to always be one day, with a maturity
the day before the key date the report is executed.
Issuer
Shows a summary by amount, based on market value,
and category, with a total and percentage by issuer.
Screen
shots
belowP. 73
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12.2 Treasury Custom Report (ZTR_INVEST_REPORT)
This report is primarily a position based report. It reports a snapshot of the City’s investment
portfolio based on a give date. It includes yield calculations and weighted maturity calculation
that can only be found in this report. The data is on actual postings for all values except for
Interest per Day and Accrued Interest.
Step 1: Enter ZTR_INVEST_REPORT in the SAP Easy Access Screen
Step 2: Enter the date in the Date field.
Step 3: Click on the Execute button.
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Summary tab—Displays data as of the date entered.
Int/Amort per Day:
Total (Gross): This is a combination of Daily Interest Earnings and net Amortization
Earnings. NOTE: this does include LGIP Transient Tax and Portland Posterity earnings.
Total (Net): Gross – Treasury Admin Fee
Net Portfolio Yield w/o Admin Fee : (Int/Amort per Day-Total (Gross)*365) / Book Value – Total
(Gross)
Net Portfolio Yield : (Int/Amort per Day-Total (Net)*365) / Book Value – Total (Gross)
Weighted Average Maturity: (Each Trans#-BookValue * Days to Maturity)/Total Book Value
Average Effective Maturity: (Each Trans#-BookValue * Days to Call Date(or Maturity if no
call)/Total Book Value
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Maturity Tab
Days to Maturity: securities = maturity date from security class – key date
Money markets = maturity date from trans – key date.
~for product type 55a and 55c maturity is always key date + 1 day
Days to call date: only securities, Next Call Date – key date
~Make Whole Bonds= if First call date=Next call date=Maturity date then days to next call date
= 1day
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12. Reports Treasury Module
Issuer Tab: This tab is used to validate compliance with issuer limits set in the City
Investment Policy. Amounts are based on the Market Value of the investment.
Ratings Tab: This tab presents current (based on key date) ratings of all business partners
with the Issuer Role.
Other Tabs:
Bond Positions
Commercial Paper
Bankers’ Acceptance
Repurchase Agreement (REPO)
LGIP
Deposits