Chair: Joanna Johnson, CRA: Vice-Chair: Bill McEntee, CRA: Gary Mekjian, MML: Bob Slattery, MML: Jon Start, MTPA:

Todd White, MDOT: Brad Wieferich, MDOT: Christopher Bolt, MAC: Derek Bradshaw, MAR: Jennifer Tubbs, MTA: Rob Surber, MCSS

Meeting Agenda Wednesday, November 6, 2019 @ 1:00 PM

Aeronautics Building – 2nd Floor Commission Room

2700 Port Lansing Rd., Lansing, MI

Meeting Telephone Conference Line: 1-877-873-8018 Access Code: 3327994#

Web Meeting Access Link: http://michigandot.adobeconnect.com/rhmmflbr45l4/

1. Welcome - Call to Order – Introductions

2. Changes or Additions to the Agenda (Action Item as needed) Any items under the Consent Agenda may be moved to

the regular agenda upon request of any Council member, member of the public or staff member.

3. Public Comments on Non-Agenda Item

4. Consent Agenda (Action Item) 4.1. Approval of the September 4, 2019 Meeting Minutes (Attachment 1)

4.2. TAMC Financial Report (Attachment 2)

5. Correspondence & Announcements 5.1. Recap of Fall TAMC Conference – Strong/Belknap

5.2. Update on MDOT Michigan Mobility 2045 Stakeholders Group – Bolt/Mekjian

6. Michigan Infrastructure Council Update – Johnson 6.1. X-Council Meeting Update

6.2. Regional Summit Update

7. New Business 7.1. 2019 TAMC Appointments Confirmed by State Transportation Commission

7.2. 2020 TAMC Meeting Schedule – Belknap (Memo, Action Item & Attachment 3)

7.3. 2019 TAMC Annual Report Preparations – Jennett

8. Committee Review & Discussion Items 8.1. Bridge Committee – Curtis/Bolt/Wieferich

8.1.1. Bridge Forecast & Statewide Bridge Investment Strategy

8.1.2. Culvert Pilot Effort - Next Steps

8.2. ACE Committee – Start

8.2.1. TAMC Articles for The Bridge and APWA Great Lakes Reporter

8.2.2. TAMC Bylaws

8.3. Data Committee – McEntee

8.3.1. Status of 2019 Pavement Surface Evaluation and Rating (PASER) Data Collection (Attachment 4)

8.3.2. Pavement Forecast & Statewide Investment Strategy (Memo & Action Item)

8.3.3. Creation of TAMC Glossary for TAMC Website

8.3.4. 3-year Planned Improvements & MDOT Job Net-State Transportation Improvement Program (STIP)

Integration with TAMC IRT

8.4. Michigan Center for Shared Solutions – Surber/Holmes

8.4.1. Activities Update & Priorities

8.4.2. Framework Base Map Update

8.4.3. Upcoming Training Schedule

Chair: Joanna Johnson, CRA: Vice-Chair: Bill McEntee, CRA: Gary Mekjian, MML: Bob Slattery, MML: Jon Start, MTPA:

Todd White, MDOT: Brad Wieferich, MDOT: Christopher Bolt, MAC: Derek Bradshaw, MAR: Jennifer Tubbs, MTA: Rob Surber, MCSS

8.5. Michigan Technological University/Technical Assistance – Colling

8.5.1. Monthly Activities Reports (August 2019) (Attachment 5)

8.5.2. Monthly Training Report (August 2019) (Attachment 6)

8.5.3. TAMP Template Update

8.5.4. Upcoming Training Schedule

9. Public Comments

10. Member Comments

11. Adjournment: Next meeting December 4, 2019 at 1:00 PM – 2700 Port Lansing Rd., Lansing, MI

1

TRANSPORTATION ASSET MANAGEMENT COUNCIL

September 4, 2019 at 1:00 p.m.

MDOT Aeronautics Building, 2nd Floor Commission Room

2700 Port Lansing Road

Lansing, Michigan

MINUTES

** Frequently Used Acronyms List attached

Members Present:

Christopher Bolt, MAC Derek Bradshaw, MAR/GLS Region V

Joanna Johnson, CRA/RCKC – Chair Bill McEntee, CRA – Vice-Chair

Gary Mekjian, MML Robert Slattery, MML

Jonathan Start, MTPA/KATS Jennifer Tubbs, MTA

Support Staff Present:

Niles Annelin, MDOT Roger Belknap, MDOT

Tim Colling, MTU/LTAP, via Telephone Clinton Crick, DTMB/CSS, via Telephone

Cheryl Granger, DTMB/CSS Mark Holmes, DTMB/CSS

Dave Jennett, MDOT Craig Newell, MDOT

Gloria Strong, MDOT Mike Toth, MDOT

Public Present:

Monica Ackerson, MRPA Amber Hicks, MIC, via Telephone

Ralph Pauly, FHWA Aaron Verhelle, RCOC

Members Absent:

Rob Surber, DTMB/CSS Brad Wieferich, MDOT

Todd White, MDOT

1. Welcome – Call-To-Order:

The meeting was called-to-order at 1:02 p.m. Everyone was introduced and welcomed to the meeting.

2. Changes or Additions to the Agenda (Action Item):

J. Start requested to add MTU and CSS trainings discussion under agenda item number eight, ACE

Committee Review and Discussion Items - 8.2.4..

Motion: B. Slattery made a motion to add a new agenda item under 8, adding MTU and CSS training

discussions; B. McEntee seconded the motion. The motion was approved by all members present.

3. Public Comments on Non-Agenda Items:

None

4. Consent Agenda (Action Item):

4.1. – Approval of the August 7, 2019 Meeting Minutes (Attachment 1)

J. Johnson submitted changes for draft meeting minutes item 5.1. via email to G. Strong. She will

make the requested additions to the minutes.

Motion: D. Bradshaw made a motion to approve the meeting minutes with the amendments as

presented by J. Johnson; J. Start seconded the motion. The motion was approved by all members

present.

Attachment 1

2

4.2. – TAMC Financial Report (Attachment 2)

R. Belknap provided a copy of the August 30, 2019 TAMC Budget Expenditure Report. He spoke

with Mike Toth, MDOT, regarding line item #1 Data Collection & Regional-Metro Planning Asset

Management Program, PASER Quality Control. The attachment dated 8/30/2019 in today’s packet

shows there was an overage of $400, which is incorrect. The actual final invoice total for the

PASER contract is approximately $8,000 less, which leaves approximately $6,000 remaining. The

Council agreed that the PASER and QA/QC should be represented as separate line items on the

TAMC Budget Report. This change will be reflected in the future budget expenditure reports.

Motion: J. Start made a motion to amend the financial report to separate out the QA/QC activities

from the MDOT PASER Data Collection activities; G. Mekjian seconded the motion. The motion was approved by all members present.

.

5. – Correspondence & Announcements:

5.1. – Update on TAMC Conferences – G. Strong/R. Belknap (Attachment 3)

The TAMC 2019 Fall Conference will be held October 30, 2019, at the Holiday Inn of Marquette.

The Central Upper Peninsula Planning and Development (CUPPAD) region and the Michigan

Infrastructure Council (MIC) will hold a MIC Regional Asset Management Summit in collaboration

with the October 30, 2019 TAMC Fall Asset Management Conference. One of the TAMC

Conference presentation topics will be on the Houghton Lake Father’s Day Flooding. G. Strong

will be making travel arrangements for the Council members, presenters and staff in the next week

or two. J. Johnson encouraged Council members to attend the conference.

5.2. –Update on MDOT Michigan Mobility 2045 Stakeholders Group – C. Bolt/G. Mekjian

Nothing new to update.

6. Michigan Infrastructure Council Update – A. Hicks/J. Johnson:

6.1. – X Council Meeting Update

Nothing new to update.

6.2. – Regional Asset Management Summits Update

J. Johnson provided copies of the MIC Spring 2019 Summary Report to the Council members.

Details of the summits are available on the MIC Website. The next set of 14 summits will be held

October 15, 2019 through November 12, 2019. The dates are also available on the MIC Website

and J. Johnson has asked council members to attend and provide a brief TAMC update at each

summit. More details will come in the near future.

7. Old Business:

7.1. – TAMC Data Request Update/CSS Legislative Map: Michigan Road Preservation

Association – M. Ackerson

Several months ago, MRPA requested PASER information from TAMC. MRPA used the

information provided by CSS from the IRT and created an easy to read and understand document

with maps by district that was placed out on their Website. An infographic timeline is also given

from Capital Preventive Maintenance (CPM), through the decade of decline, to where we are today.

Their plan is to help figure out how to prevent potholes and keep Michigan roads good. It shows

we have the ability to repair Michigan roads but the lack of funding is the main reason they have

not been fixed. MRPA will do a press release and/or conference in the future on this. M. Ackerson

stated one piece that is missing from this is the view from the local level. In the future, they would

like to look at the roads that have a PASER rating condition of 5 (which she calls “running the

orange light”) where roads are going from fair to poor. This is to also help figure out where things

are. MRPA plans to keep these maps updated.

3

7.2. – TAMC 2020-2022 Strategic Work Program – J. Johnson (Action Item/Attachment 4)

Most of the Bridge Committee portion of the plan has been updated and all other corrections have

been made.

Motion: J. Start made a motion to approve the 2020-2022 Strategic Work Program; J. Tubbs

seconded the motion. The motion was approved by all members present.

7.3. – Policy for Submittal and Review of Asset Management Plans (Action Item/Attachment

5)

The policy was approved by the ACE Committee in August 2019. J. Start will look at the language

and provide clarification where needed and get comments from people that attend the training in

the future. Because MTU needs to have this policy for training, they will allow this current policy

to pass with the understanding that it will be modified at a later date.

J. Johnson would like a summary letter sent out to our partners to give them an update regarding

the submittal and review of the plans. A Frequently Asked Questions (FAQ) section will also be

provided to assist agencies with their plans and submittals.

Motion: D. Bradshaw made a motion to adopt the policy as presented; J. Start seconded the motion.

The motion was approved by all members present.

Action Item: J. Johnson will work with TAMC support staff and create a summary letter and FAQ

section to assist agencies with their asset management plans and submittals.

8. Committee Review and Discussion Items:

8.1. – Bridge Committee – D. Jennett/R. Belknap

8.1.1 – 2019 TAMC Annual Report – Bridge Section Preparations – D. Jennett

Bridge Committee will be putting together a four-year trends report similar to the PASER

trend report completed by B. McEntee from the IRT data.

8.1.2 – Bridge Forecast and Statewide Bridge Investment Strategy

See 8.1.1.

8.1.3. – Culvert Pilot Effort – Next Steps

The Committee added two Bridge Committee meetings, September 25, 2019 and October

24, 2019, to their 2019 meeting schedule in order to address this issue and other tasks that

the Bridge Committee needed to tackle before the end of the year. More to come on this

effort in the future.

8.2. – ACE Committee – J. Start

8.2.1. – Local Technical Assistance Program’s “The Bridge” Newsletter Article

Update

D. Jennett is currently working on an article with MTU regarding asset management plans

and templates which is due mid-September.

8.2.2. – American Public Works Association’s “Great Lakes Reporter” Article

Opportunity

TAMC has an opportunity to also do an article for the American Public Works Association

“Great Lakes Reporter” D. Jennett will provide a similar article regarding asset

management plans and templates to them.

4

Action Item: D. Jennett will work with MTU CTT and APWA staff to develop newsletter

articles on the TAMP Template and Investment Reporting Tool procedures for submittal

of asset management plans as required by Public Act 325 of 2018 for their newsletters.

8.2.3. – 2019 TAMC Annual Report Presentations

B. McEntee did a nice presentation on how to inform the public and legislature on how

roads are repaired and/or replaced by using a comparison of homes to roads. Something

similar will be done for bridges. The Council will also need to discuss how they would like

to format the next annual report.

8.2.4. – MTU and CSS Training Needs and Changes – T. Collins/C. Granger (Action

Item)

Training changes were discussed for MTU for the asset management template by doing

two Webinars on the compliance document and getting Council members involved in that

training. These will be held October 1-10, 2019. This will give an opportunity to showcase

the template and talk about expectations. The asset management template consists of a

compliance document and appendices for pavement and bridges. MTU does training for

both pavement and bridge asset management plans. They would only be changing the

deliverables so the training changes would stay within their current budget.

CSS recommends doing four onsite trainings in Washtenaw (Ann Arbor) or Jackson,

Saginaw, Gaylord, and Marquette, and one additional Webinar. The change would be one

less onsite training. The ACE Committee recommended that CSS provide the training in

Jackson. CSS would be moving from doing five on-site trainings to four. CSS is also

discussion doing training with the MDOT ADARS Act 51 training team. The training

changes would stay within their current budget.

Motion: B. McEntee made a motion to approve the changes in the MTU and CSS trainings

program; J. Tubbs seconded the motion. The motion was approved by all members present.

8.3. – Data Committee – B. McEntee

8.3.1. – Investment Reporting Compliance Summary Report (Attachment 6)

A copy of the August 30, 2019 Summary Statistics was shared with the Council.

Action Item: R. Belknap will create a timeline document on how agencies move through

the IRT process and share it at the Data Committee meeting.

8.3.2 – Status of 2019 Pavement Surface Evaluation and Rating (PASER) Data

Collection (Attachment 7)

A map of reported progress on PASER data collection through August 29, 2019, was

shared with the Council. There are also efforts going on to collect the non-federal aid data.

With the changes made to the IRT, agencies now receive feedback on their data uploads.

TAMC will also be seeking local PASER data. At the minimum, agencies should provide

data that they are being reimbursed for. Any data submitted to TAMC should be going

through the region or the Metropolitan Planning Organization.

8.3.3. – Creation of a TAMC Glossary for the TAMC Website

At a MIC meeting it was requested that a glossary of Council terms and acronyms be

provided on the MIC and TAMC Websites. The Data Committee will be working to

provide the list.

5

8.3.4. – Traffic Signal Pilot Effort

No recent activity has been done on this effort. Nothing new to report. MTU has been very

busy working on the required asset management template that is due by October 1, 2019

per Public Act 325.

8.3.5. - Update on Paving Warranties Reporting and the TAMC IRT

CSS has been testing the modifications to the IRT for incorporation of paving warranties

and custom reports with agencies to assure they are understandable and operational. The

test agencies have been proving suggested changes. The data collection side is complete

and in the IRT but “hidden.” Once the program is ready to be launched, CSS will let it

show in the IRT. Warranty training is being held now by MTU. MTU would like screen

shots from the IRT to use in their technical trainings.

J. Johnson reminded everyone that anyone that is interested in more local pavement

warranty training, with the help of MTU/LTAP, Module 1 is a 14-minute introduction

video, and Module 2 is a 25-minute basic warranty concepts video are currently available.

Module 3 is about administrative requirements and Module 4 is about measurements and

what warranties actually cover. Modules 3 and 4 will be complete by early October, and

module 5 will be a live session on October 10. The recorded modules are targeted at elected

officials. Technical training will also be provided.

Action Item: CSS will provide the IRT screen shots to MTU.

8.3.6. – 3-Year Planned Improvements and MDOT JobNet/State Transportation

Improvement Program (STIP) Integration with the TAMC IRT – J. Start, N. Annelin,

and C. Granger

There are discussions on transferring STIP Planned Projects to CSS for inclusion in the

TAMC interactive maps. A decision needs to be made as to whether or not large projects

that are not using federal funds should be included. There are 400 hours assigned to the

ADARS project but has been deferred. Data Committee recommends that 150 hours be

used for the portal improvement development (data transfer to dashboards shared by other

departments) and 250 hours be used for the three-year planned projects task.

Motion: J. Start made a motion of taking the 400 hours and using 150 hours to portal

improvement development and 250 hours to the three-year planned project; J. Tubbs

seconded the motion. The motion was approved by all members present.

8.4. - Michigan Center for Shared Solutions – C. Granger

8.4.1. – Activities Update and Priorities

CSS is currently working on the warranties, asset management plans in the IRT, and

glossary tasks as previously stated. C. Crick, CSS, provided a demonstration of how

agencies will submit their asset management plans in the IRT. The biggest change is they

changed the asset management landing page to go to the asset management guide page

which asks if they are in top 122 (123 with MDOT) or voluntary. The landing page guide

will have the map showing the top 123 agencies and the group they are in, with the date to

submit their asset management plans. The intent is for the agency to tell us where in the

plan the necessary information is, and TAMC support staff can find it quickly in the plan

to verify all requirements are met for Public Act 325.

The Council expressed concern that asking agencies to provide page numbers referencing

where in their asset management plans are the required documentation, would be too much

work for them to provide. The Council wants to keep it as simple as possible for the

agencies to submit their plans. The Council would like to have further discussions with

6

support staff about the level of expectations for the review. C. Granger expressed concern

about meeting the deadline so late and asks that the Council let CSS and MTU know their

decisions as soon as possible.

Action Item: Key Council members and support staff will discuss the page number

requests in the very near future and let CSS and MTU know their decision to assure any

necessary changes can be made in the training and IRT in a timely manner and still meet

the October 1, 2019 deadline.

8.4.2. – Google Analytics and TAMC Dashboard Usage Report (Attachment 8)

Analytics from June 3, 2019 – August 28, 2019 of the TAMC Website were shared with

the Council. The results are approximately the same usage as the last report provided.

8.4.3. – Framework Base Map Update – M. Holmes

The remediation schedule is on track and testing is currently being done. The full data

processing will be done in the fall. MDOT, CSS, and MTU are in discussions regarding

ESRI. In December, the full system will be tested. MDOT’s end-of-year data will be

provided to CSS by December 31, 2019. CSS will then forward the information to MTU

by the end of January 2020. CSS feels everything will be ready by the next data collection,

which is April 2020.

8.4.4. – Upcoming Training Schedule

See previous agenda items above.

8.5. – Michigan Technological University/Technical Assistance Reports – T. Colling

8.5.1. – Monthly Activities Report (July 2019) (Attachment 9)

Pavement, Bridge, and the compliance plan are currently being worked on to meet the

October 1, 2019 Public Act 325 requirements. The data handling procedure will be

demonstrated tomorrow, September 5, 2019.

8.5.2. – Monthly Training Report (July 2019) (Attachment 10)

A copy of the Activities Report for the reporting period of July 2019, was provided to the

Council.

8.5.3. – TAMP Template Update

See previous agenda discussions. MTU will have the template ready to use and in the IRT

by the October 1, 2019 deadline.

8.5.4. – Upcoming Training Schedule

Trainings will be held October – December 2019. December 3-5, 2019 is the final

workshops for the asset management plans.

9. Public Comments:

None

10. Member Comments:

J. Johnson and Jessica Moy met with Rep. Jack O’Malley, who is the Transportation Chair, to go over the

TAMC annual report and statewide level initiatives with the MIC and WAMC, and information on the

legislative district map. She was not able to get a date to give a presentation to the transportation committee

as they are busy handling budget and other priorities. C. Bolt also had a good discussion with Rep.

O’Malley regarding TAMC. M. Ackerson will be meeting with him tomorrow, September 5, 2019.

7

Road Commission of Kalamazoo County is Celebrating 110 years of public service on Oct 10, 2019. This

celebration is open to the public.

11. Adjournment:

The meeting adjourned at 2:57 p.m. The next full Council meeting is scheduled for November 6, 2019 at

1:00 p.m., MDOT Aeronautics Building, 2700 Port Lansing Road, 2nd Floor Conference Room, Lansing,

Michigan.

TAMC FREQUENTLY USED ACRONYMS: AASHTO AMERICAN ASSOCIATION OF STATE HIGHWAY AND TRANSPORTATION OFFICIALS

ACE ADMINISTRATION, COMMUNICATION, AND EDUCATION (TAMC COMMITTEE)

ACT-51 PUBLIC ACT 51 OF 1951-DEFINITION: A CLASSIFICATION SYTEM DESIGNED TO DISTRIBUTE MICHIGAN’S ACT 51 FUNDS. A ROADWAY MUST BE CLASSIFIED ON THE ACT 51 LIST TO RECEIVE STATE MONEY.

ADA AMERICANS WITH DISABILITIES ACT

ADARS ACT 51 DISTRIBUTION AND REPORTING SYSTEM

BTP BUREAU OF TRANSPORTATION PLANNING (MDOT)

CFM COUNCIL ON FUTURE MOBILITY

CPM CAPITAL PREVENTATIVE MAINTENANCE

CRA COUNTY ROAD ASSOCIATION (OF MICHIGAN)

CSD CONTRACT SERVICES DIVISION (MDOT)

CSS CENTER FOR SHARED SOLUTIONS

DI DISTRESS INDEX

ESC EXTENDED SERVICE CONTRACT

FAST FIXING AMERICA’S SURFACE TRANSPORTATION ACT

FHWA FEDERAL HIGHWAY ADMINISTRATION

FOD FINANCIAL OPERATIONS DIVISION (MDOT)

FY FISCAL YEAR

GLS REGION V GENESEE-LAPEER-SHIAWASSEE REGION V PLANNING AND DEVELOPMENT COMMISSION

GVMC GRAND VALLEY METRO COUNCIL

HPMS HIGHWAY PERFORMANCE MONITORING SYSTEM

IBR INVENTORY BASED RATING

IRI INTERNATIONAL ROUGHNESS INDEX

IRT INVESTMENT REPORTING TOOL

KATS KALAMAZOO AREA TRANSPORTATION STUDY

KCRC KENT COUNTY ROAD COMMISSION

LDC LAPTOP DATA COLLECTORS

LTAP LOCAL TECHNICAL ASSISTANCE PROGRAM

MAC MICHIGAN ASSOCIATION OF COUNTIES

MAP-21 MOVING AHEAD FOR PROGRESS IN THE 21ST CENTURY (ACT)

MAR MICHIGAN ASSOCIATION OF REGIONS

MDOT MICHIGAN DEPARTMENT OF TRANSPORTATION

MDTMB MICHIGAN DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

MIC MICHIGAN INFRASTRUCTURE COMMISSION

MITA MICHIGAN INFRASTRUCTURE AND TRANSPORTATION ASSOCIATION

MML MICHIGAN MUNICIPAL LEAGUE

MPO METROPOLITAN PLANNING ORGANIZATION

MTA MICHIGAN TOWNSHIPS ASSOCIATION

MTF MICHIGAN TRANSPORTATION FUNDS

MTPA MICHIGAN TRANSPORTATION PLANNING ASSOCIATION

MTU MICHIGAN TECHNOLOGICAL UNIVERSITY

NBI NATIONAL BRIDGE INVENTORY

8

NBIS NATIONAL BRIDGE INSPECTION STANDARDS

NFA NON-FEDERAL AID

NFC NATIONAL FUNCTIONAL CLASSIFICATION

NHS NATIONAL HIGHWAY SYSTEM

PASER PAVEMENT SURFACE EVALUATION AND RATING

PNFA PAVED NON-FEDERAL AID

PWA PUBLIC WORKS ASSOCIATION

QA/QC QUALITY ASSURANCE/QUALITY CONTROL

RBI ROAD BASED INVENTORY

RCKC ROAD COMMISSION OF KALAMAZOO COUNTY

ROW RIGHT-OF-WAY

RPA REGIONAL PLANNING AGENCY

RPO REGIONAL PLANNING ORGANIZATION

SEMCOG SOUTHEAST MICHIGAN COUNCIL OF GOVERNMENTS

STC STATE TRANSPORTATION COMMISSION

STP STATE TRANSPORTATION PROGRAM

TAMC TRANSPORTATION ASSET MANAGEMENT COUNCIL

TAMCSD TRANSPORTATION ASSET MANAGEMENT COUNCIL SUPPORT DIVISION

TAMP TRANSPORTATION ASSET MANAGEMENT PLAN

TPM TRANSPORTATION PERFORMANCE MEASURES

UWP UNIFIED WORK PROGRAM S:/GLORIASTRONG/TAMC FREQUENTLY USED ACRONYMS.08.22.2019.GMS

TAMC Budget Financial Reporting - FY17-FY19 11/1/2019

FY17 Budget FY18 Budget FY19 Budget FY20 Budget

(most recent invoice date/final in bold) $ Spent Balance $ Spent Balance $ Spent Balance $I. Data Collection & Regional-Metro Planning Asset Management Progam Battle Creek Area Transporation Study 3 QTR 19 20,000.00$ 15,444.03$ 4,555.97$ 20,500.00$ 20,213.36$ 286.64$ 20,500.00$ 6,100.76$ 14,399.24$ 20,500.00$ Bay County Area Transportation Study 3 QTR 19 20,000.00$ 10,794.42$ 9,205.58$ 21,100.00$ 8,028.84$ 13,071.16$ 21,100.00$ 14,271.14$ 6,828.86$ 19,900.00$ Central Upper Peninsula Planning and Development 3 QTR 19 40,471.00$ 40,471.00$ -$ 47,000.00$ 47,000.00$ -$ 47,000.00$ 22,181.81$ 24,818.19$ 50,000.00$ East Michigan Council of Governments Sept '19 95,995.00$ 80,092.75$ 15,902.25$ 111,000.00$ 81,559.65$ 29,440.35$ 111,000.00$ 96,465.31$ 14,534.69$ 108,000.00$ Eastern Upper Peninsula Regional Planning & Devel. 4 QTR 19 20,000.00$ 20,000.00$ -$ 23,100.00$ 23,100.00$ -$ 23,100.00$ 23,100.00$ -$ 25,000.00$ Genesee Lapeer Shiawasse Region V Planning Com. July '19 39,423.00$ 37,172.06$ 2,250.94$ 46,000.00$ 45,954.99$ 45.01$ 46,000.00$ 15,632.00$ 30,368.00$ 46,000.00$ Grand Valley Metropolitan Council 3 QTR 19 20,000.00$ 18,974.64$ 1,025.36$ 25,000.00$ 12,060.69$ 12,939.31$ 25,000.00$ 9,869.35$ 15,130.65$ 24,000.00$ Kalamazoo Area Transportation Study Aug '19 20,000.00$ 19,128.11$ 871.89$ 22,000.00$ 21,588.77$ 411.23$ 22,000.00$ 19,843.36$ 2,156.64$ 22,000.00$ Macatawa Area Coordinating Council 3 QTR 19 20,000.00$ 7,405.66$ 12,594.34$ 20,200.00$ 9,575.57$ 10,624.43$ 20,200.00$ 4,622.68$ 15,577.32$ 19,000.00$ Midland Area Transportation Study 2 QTR 19 20,000.00$ 17,660.54$ 2,339.46$ 21,000.00$ 20,857.81$ 142.19$ 21,000.00$ 1,680.88$ 19,319.12$ 21,000.00$ Northeast Michigan Council of Governments Aug '19 43,426.45$ 43,426.45$ -$ 52,200.00$ 52,200.00$ -$ 46,000.00$ 40,109.18$ 5,890.82$ 51,000.00$ Networks Northwest 4 QTR 19 61,316.00$ 61,316.00$ -$ 72,000.00$ 71,915.46$ 84.54$ 72,000.00$ 72,000.00$ -$ 75,000.00$ Region 2 Planning Commission 3 QTR 19 37,940.00$ 24,743.56$ 13,196.44$ 42,000.00$ 29,362.33$ 12,637.67$ 42,000.00$ 23,751.00$ 18,249.00$ 40,000.00$ Saginaw County Metropolitan Plannning Commission 4 QTR 19 20,000.00$ 11,585.29$ 8,414.71$ 22,200.00$ 22,000.00$ 200.00$ 22,200.00$ 21,012.84$ 1,187.16$ 21,000.00$ Southcentral Michigan Planning Commission Aug '19 53,162.00$ 36,915.67$ 16,246.33$ 57,300.00$ 37,137.28$ 20,162.72$ 57,300.00$ 33,358.23$ 23,941.77$ 55,000.00$ Southeast Michigan Council of Governments Aug '19 135,680.00$ 135,679.60$ 0.40$ 174,000.00$ 174,000.00$ -$ 174,000.00$ 106,013.48$ 67,986.52$ 174,000.00$ Southwest Michigan Planning Commission 4 QTR 19 37,030.00$ 37,030.00$ -$ 41,000.00$ 41,000.00$ -$ 41,000.00$ 40,041.56$ 958.44$ 41,000.00$ Tri-County Regional Planning Commission 3 QTR 19 33,786.00$ 33,786.00$ -$ 40,000.00$ 21,680.54$ 18,319.46$ 40,000.00$ 15,926.00$ 24,074.00$ 40,000.00$ West Michigan Regional Planning Commission Sept '19 82,467.00$ 82,467.00$ -$ 91,000.00$ 74,351.07$ 16,648.93$ 91,000.00$ 76,853.36$ 14,146.64$ 88,000.00$ West Michigan Shoreline Regional Development Com. Sept '19 46,781.56$ 46,145.01$ 636.55$ 54,000.00$ 51,333.45$ 2,666.55$ 54,000.00$ 53,996.04$ 3.96$ 54,000.00$ Western Upper Peninsula Regional Planning & Devel. 4 QTR 19 34,867.00$ 34,847.53$ 19.47$ 40,000.00$ 40,000.00$ -$ 40,000.00$ 40,000.00$ -$ 42,000.00$ MDOT Region Participation 9/30/19 62,750.00$ 85,337.50$ (22,587.50)$ 80,000.00$ 52,914.97$ 27,085.03$ 41,440.00$ 52,990.50$ (11,550.50)$ 30,000.00$ PASER Quality Review Contract 9/3/19 50,000.00$ 41,683.39$ 8,316.61$ 50,000.00$

Fed. Aid Data Collection & RPO/MPO Program Total 965,095.01$ 900,422.82$ 64,672.19$ 1,116,400.00$ 957,834.78$ 158,565.22$ 1,127,840.00$ 831,502.87$ 296,337.13$ 1,116,400.00$ II. PASER Data Collection (Paved, Non-Federal-Aid System)

PASER PNFA Data Collection Total 40,760.39$ 40,760.39$ -$ III. TAMC Central Data Agency (MCSS)

Project Management 10/24/19 37,800.00$ $40,064.00 ($2,264.00) 42,000.00$ 46,585.00$ (4,585.00)$ 60,000.00$ 76,242.50$ (16,242.50)$ 64,200.00$ Data Support /Hardware / Software 10/24/19 60,200.00$ $58,833.00 $1,367.00 68,800.00$ 67,800.00$ 1,000.00$ 55,000.00$ 17,721.70$ 37,278.30$ 37,000.00$ Application Development / Maintenance / Testing 10/24/19 83,280.00$ $78,238.00 $5,042.00 114,475.00$ 115,250.00$ (775.00)$ 135,000.00$ 109,927.04$ 25,072.96$ 166,000.00$ Help Desk / Misc Support / Coordination 10/24/19 66,600.00$ $65,652.00 $948.00 70,200.00$ 68,200.00$ 2,000.00$ 61,900.00$ 54,227.18$ 7,672.82$ 53,250.00$ Training 10/24/19 27,600.00$ $29,133.00 ($1,533.00) 34,950.00$ 24,850.00$ 10,100.00$ 28,660.00$ 22,071.77$ 6,588.23$ 26,000.00$ Data Access / Reporting 10/24/19 47,155.00$ $45,696.00 $1,459.00 49,575.00$ 52,175.00$ (2,600.00)$ 38,000.00$ 30,441.33$ 7,558.67$ 28,500.00$

TAMC Central Data Agency (MCSS) Total 322,635.00$ 317,616.00$ 5,019.00$ 380,000.00$ 374,860.00$ 5,140.00$ 378,560.00$ 310,631.52$ 67,928.48$ 374,950.00$ IV. MTU Training & Education Program Contract (Z4) 9/26/19 210,000.00$ 208,658.90$ 1,341.10$ 235,000.00$ 234,534.14$ 465.86$ 220,000.00$ 154,161.75$ 65,838.25$ 225,000.00$ V. MTU Activities Program Contract (Z3) 9/26/19 70,000.00$ 60,253.50$ 9,746.50$ 115,000.00$ 114,089.32$ 910.68$ 120,000.00$ 72,699.39$ 47,300.61$ 115,012.32$ VI. TAMC Expenses

Fall Conference Expenses 12/11/18 6,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ Fall Conf. Attendence Fees + sponsorship Fees 12/11/18 -$ 2,625.00$ -$ 4,405.00$ -$ 6,755.00$ -$ Net Fall Conference 12/11/18 8,625.00$ 8,312.40$ 312.60$ 14,405.00$ 7,269.00$ 7,136.00$ 16,755.00$ 7,507.40$ 9,247.60$ -$ Spring Conference Expenses 6/27/19 8,000.00$ -$ 3,800.00$ 10,000.00$ -$ 10,000.00$ Spring Conf. Attendence Fees + sponsorship Fees 6/27/19 -$ 6,140.00$ -$ -$ 8,350.00$ -$ 9,790.00$ -$ Net Spring Conference 6/27/19 14,140.00$ 6,721.80$ 7,418.20$ 12,150.00$ 7,439.36$ 4,710.64$ 19,790.00$ 8,562.18$ 11,227.82$ Unallocated / Contingency 10,000.00$ Other Council Expenses 9/27/19 3,915.29$ 8,483.24$ (4,567.95)$ 10,000.00$ 7,301.72$ 2,698.28$ 10,000.00$ 5,073.95$ 4,926.05$ 10,000.00$

TAMC Expenses Total 26,680.29$ 23,517.44$ 3,162.85$ 36,555.00$ 22,010.08$ 14,544.92$ 46,545.00$ 21,143.53$ 25,401.47$ 40,000.00$ Total Program 1,635,170.69$ 1,551,229.05$ 83,941.64$ 1,882,955.00$ 1,703,328.32$ 179,626.68$ 1,892,945.00$ 1,390,139.06$ 502,805.94$ 1,871,362.32$ Appropriation 1,626,400.00$ 5.13% 3,876,400.00$ 9.54% 1,876,400.00$ 26.56% 1,876,400.00$

VII. Special Projects with Separate BudgetsCSS Investment Reporting Tool Re-write (FY17 SPR Funds) 9/30/17 241,040.00$ 260,023.00$ (18,983.00)$ MI Local Agency Culvert Inventory Pilot (FY18 HB4320 S-3) Central Data Agency (MCSS) 10/16/18 15,000.00$ 9,312.00$ 5,688.00$ 25,000.00$ MTU Culvert Project Activities & Training Program 1/2/19 172,100.00$ 172,100.00$ -$ 56,000.00$ TAMC Administration & Contingency 11/7/18 84,438.00$ -$ 84,438.00$ 387,171.13$ Central Upper Peninsula Planning and Development 3 QTR 18 88,641.00$ 51,909.64$ 36,731.36$ -$ East Michigan Council of Governments Sept '18 328,607.00$ 259,229.13$ 69,377.87$ -$ Eastern Upper Peninsula Regional Planning & Devel. 4 QTR 18 5,688.00$ 5,034.70$ 653.30$ -$ Genesee Lapeer Shiawasse Region V Planning Com. Sept '18 124,909.00$ 54,266.60$ 70,642.40$ -$ Grand Valley Metropolitan Council 4 QTR 18 77,782.00$ 69,733.25$ 8,048.75$ -$ Kalamazoo Area Transportation Study Sept '18 50,402.00$ 15,879.65$ 34,522.35$ -$ Northeast Michigan Council of Governments Sept '18 33,506.00$ 21,781.96$ 11,724.04$ -$ Networks Northwest Sept '18 184,513.00$ 163,641.05$ 20,871.95$ -$ Region 2 Planning Commission 3 QTR 18 54,900.00$ 22,776.80$ 32,123.20$ -$ Southcentral Michigan Planning Commission Sept '18 93,456.00$ 36,137.17$ 57,318.83$ -$ Southeast Michigan Council of Governments Sept '18 87,644.00$ 45,757.96$ 41,886.04$ -$ Southwest Michigan Planning Commission 4 QTR 18 101,849.00$ 67,138.17$ 34,710.83$ -$ Tri-County Regional Planning Commission 4 QTR 18 47,587.00$ 6,962.44$ 40,624.56$ -$ West Michigan Regional Planning Commission Sept '18 241,511.00$ 181,441.39$ 60,069.61$ -$ West Michigan Shoreline Regional Development Com. Sept '18 144,238.00$ 89,092.30$ 55,145.70$ -$ Western Upper Peninsula Regional Planning & Devel. 4 QTR 18 63,229.00$ 46,960.41$ 16,268.59$ -$

Culvert Pilot Project Total $ $ $ 2,000,000.00$ 1,319,154.62$ 680,845.38$ 468,171.13$ Total Special Program 241,040.00$ 260,023.00$ (18,983.00)$ 2,000,000.00$ 1,319,154.62$ 680,845.38$ 2,299,533.45$ Appropriation 241,040.00$ 0.00% 2,000,000.00$ 34.04% 1,876,400.00$

FY17 Actual FY18 Actual

(PNFA Moved Into Data Collection Program Above) (PNFA Moved Into Data Collection Program Above)

FY19 Year to Date

1 of 1

Attachment 2

Memo To: TAMC Council & TAMC ACE Committee Members

From: Roger Belknap, TAMC Coordinator

Date: November 1, 2019

Re: 2020 TAMC Meeting Schedule

Recommendation for the TAMC Consideration of adjusting the TAMC monthly meeting from 1 PM to 10 AM on Wednesdays and moving TAMC ACE Committee meetings to the third Wednesday’s in the morning before the 1 PM TAMC Data Committee meetings. Background I was advised that Michigan Department of Transportation holds a Weekly Management Team meeting on Wednesday afternoons at 1 PM. Adjusting the meeting time from 1 PM to 10 AM would allow for higher attendance at TAMC meetings. Moving the ACE Committee meetings to the morning of TAMC Data Committee meetings would accommodate movement of TAMC meetings as well as provide more preparation time between TAMC ACE Committee meetings and full council meetings. Moreover, scheduling ACE Committee same day as TAMC Data Committee meetings would limit added travel for members of both committees as well as supporting staff. The proposed schedule also coordinates with Spring Break 2020 being April 6 – April 10 for Marshall, Lansing, Grand Rapids and several other school districts. Staff acknowledges a variety of Spring Break schedules across the state, with Oakland County, Flint-Genesee County and Jackson area schools being March 30-April 3. Attachments with Agenda Packet Attachment 3 is Draft of the 2020 TAMC and TAMC Committee Meeting Schedule. This document includes schedules with dates and times of proposed options.

2020 TAMC Meeting Dates

Transportation Asset Management Council Meeting

OPTION 1: 1:00 PM

OPTION 2: 10:00 AM (same dates & location)

Meetings are generally held on the first Wednesday of every month at MDOT Aeronautics Building

– 2nd Floor Commission Room, 2700 Port Lansing Rd., Lansing, unless otherwise noted.

DATES:

January 8th

February 5th

March 4th

April 1st

Month of May – No TAMC Meeting due to TAMC Spring Conference (date & location to be

determined)

June 3rd – TAMC Strategic Session

July 1st

August 5th

September 2nd

October – No TAMC Meeting due to Fall Conference (date & location to be determined)

November 4th

December 2nd

Attachment 3

2020 ACE Committee Meeting Dates

Meeting Time 10:30 AM - NOON

OPTION 1 – Same Day at TAMC Meetings

Meetings are generally held on the first Wednesday of every month at MDOT Aeronautics

Building – 2nd Floor Commission Room, 2700 Port Lansing Rd., Lansing, unless otherwise noted.

OPTION 2 - Same Day as TAMC Data Committee Meetings

Meetings are generally held on the third Wednesday of every month at MDOT Aeronautics

Building – 2nd Floor Commission Room, 2700 Port Lansing Rd., Lansing, unless otherwise noted.

DATES (Option 1 or Option 2):

January 8 or January 22nd

February 5th or February 19th

March 4th or March 18th

April 1st or April 22nd

Month of May – No TAMC Committee Meetings due to TAMC Spring Conference

June 3rd – TAMC Strategic Session, No TAMC Committee Meetings

July 1st or July 15th

August 5th or August 19th

September 2nd or September 16th

October – No TAMC Committee Meetings due to TAMC Spring Conference

November 4th or November 18th

December 2nd or December 16th

2020 Data Committee Meeting Dates

Meeting Time 1:00 PM

Meetings are generally held on third or fourth Wednesday of every month at MDOT Aeronautics

Building – 2nd Floor Commission Room, 2700 Port Lansing Rd., Lansing, unless otherwise noted.

DATES:

January 22nd

February 19th

March 18th

April 22nd

Month of May – No TAMC Committee Meetings due to TAMC Spring Conference

June 3rd – TAMC Strategic Session, No TAMC Committee Meetings

July 15th

August 19th

September 16th

October – No TAMC Committee Meetings due to TAMC Spring Conference

November 18th

December 16th

2020 Bridge Committee Meeting Dates

Meeting Time 2:00 PM – 4 PM (Unless Noted Otherwise)

Meetings are held generally on the last Thursday of the month at MDOT Aeronautics Building –

2nd Floor Commission Room, 2700 Port Lansing Rd., Lansing, unless noted otherwise.

DATES:

January 30th

February 27th

March 26th

April 30th

Month of May – No TAMC Committee Meetings due to TAMC Spring Conference

June 3rd – TAMC Strategic Session, No TAMC Committee Meetings

July 23rd

August 27th

September 24th

October – No TAMC Committee Meetings due to TAMC Spring Conference

November 25th

December 23rd

IRON

DELTA

LUCE

CHIPPEWA

KENT

MARQUETTE ALGERGOGEBIC

BAYHURON

SANILAC

LAKE

BARAGA

IONIA

ONTONAGON

MACKINAC

OAKLAND

CASS

ALLEGAN

WAYNE

HOUGHTON

IOSCO

SAGINAW

EATON

CLARE

TUSCOLA

ALCONA

NEWAYGO

BARRY

LAPEER

SCHOOLCRAFT

LENAWEE

ST. CLAIR

JACKSON

ALPENA

CALHOUN

INGHAM

DICKINSON

OTTAWA

MASON

ANTRIM

GENESEE

EMMET

OSCODA

CLINTON

GRATIOT

BERRIEN

OCEANA

MONTCALM

OGEMAW

MONROEBRANCH

OTSEGO

ISABELLA

OSCEOLA

MIDLANDMECOSTA

HILLSDALE

WEXFORD

GLADWIN

WASHTENAW

KALKASKA

MANISTEE

VAN BUREN

MACOMB

MISSAUKEE

CRAWFORDBENZIE

PRESQUE ISLE

ST. JOSEPH

ARENAC

MENOMINEECHEBOYGAN

LIVINGSTON

KALAMAZOO

MUSKEGON

ROSCOMMON

SHIAWASSEE

MONTMORENCYLEELANAU

CHARLEVOIX

KEWEENAW

GRAND TRAVERSE

7

9

8

1

1213

11

4

14

3

10

2

56

2019 - PASER Status by County

·

Map indicates completion status of TAMC sponsored Federal Aid PASER Data Collection as reported by Regional Planning Agencyand Metro Planning Organziation Coordinators. Data also includesupdates from previous calls and from quarterly reports found withinvoices and IRT files uploaded up through 11-1-19.

PASER File Uploaded to IRTPASER Collection Completed(Files not yet uploaded to IRT)

Scheduled for 2019

Michigan Planning Region Boundary

www.Michigan.gov/TAMC

02253

PASER Collection in Progress6Not Collecting in 20192

NFA Data Files Uploaded to IRT (through 11-1-19): Bay County Berkley Berrien County Center Line Dearborn Grosse Pointe Farms Hamtramck Houghton County (& Cities/Villages within) Inkster Kent County (& Cities/Villages within) Lake Orion Lathrup Village Luce County Melvindale Midland County Northville Ottawa County Pontiac Richmond Shelby Twp. - Macomb Co. Van Buren County YpsilantiNote: There may be segments of NFAData included with the Federal Aid Dataas part of the County Reporting.

Status of Non-Federal Aid (NFA) Data Collection

Attachment 4

Memo To: TAMC Council

From: Roger Belknap, TAMC Coordinator

Date: November 1, 2019

Re: TAMC Forecasting & Analysis

Request for TAMC Consideration of TAMC Data Committee recommendation to discuss TAMC’s options to bid out forecasting and analysis of TAMC data or maintain status quo of MDOT staff performing this work. Background At the September 18 TAMC Data Committee Meeting, a motion was raised for TAMC Council to consider bidding out the forecasting and analysis tasks of TAMC data. This motion was raised out of concern that Bureau of Planning staff at Michigan Department of Transportation would not be able to perform this work due to retirements and staff shortages. The motion was approved by all members present. If this were to happen, funding from the TAMC appropriation would be needed. Currently, MDOT provides the labor expense to do forecasting for TAMC. If another entity performed this, TAMC would have to pay for it, and therefore, more TAMC funds would be needed.

Reporting Period: August 1 ‐ 31, 2019    

  

 

 

Monthly Project Progress Report 

 

TAMC Activities 2019  

 

September 24, 2019   

Project Manager: Roger Belknap 

 MDOT Contract 2018‐0057 Authorization Z3 

 

Contract Dates: 10/01/2018 – 9/30/2019 

 

Contract Amount: $118,203 

 

Michigan Technological University 1400 Townsend Drive Houghton, MI 49931 

Attachment 5

Reporting Period: August 1 ‐ 31, 2019    

Page | 1   

 Task  % of Budgeted Dollars Spent  Notes 

Attend Council Meetings  59%     

Attend Committee Meetings  170%    

Review Data Collection & QC Collection Results 

28%   

Maintain Roadsoft‐IRT Data Submission Protocols 

33%    

Maintenance of PASER Training Cert. Testing Instruments & Records 

7%    

Revision of the TAMC AM Plan Templates for Roads and Bridges 

134%   

Undefined Staff Support  23%   

Project Management & Monthly Reporting 

88%    

 

Current Tasks Completed 

Attended ACE meeting, prepared for and attended the Bridge and Data Committee meeting, attended full council meeting, all meetings were via telephone; worked on the PASER exam questions; continued to work on  the asset management plan document and  trainings; phone call with CSS on data  submittal, tested files and had warranty discussions; completed July reporting and general project management. 

 

Project’s Financial Summary 

August Expense Reimbursement Submitted  

$30,162 

Total Project Expenses to Date  

$72,699 

Contract Balance Available  

$45,504 

 

Reporting Period: August 1 – 31, 2019  

  

 

 

Monthly Project Progress Report 

 

TAMC Training 2019  

 

September 24, 2019   

Project Manager: Roger Belknap 

 MDOT Contract 2018‐0057 Authorization Z4 

 

Contract Dates: 01/01/2019 – 12/31/2019 

 

Contract Amount: $219,311 

 

Michigan Technological University 1400 Townsend Drive Houghton, MI 49931 

Attachment 6

Reporting Period: August 1 – 31, 2019  

TAMC Training 2019 Reporting for MDOT                                  

 Task  % of Budgeted Dollars Spent  Notes 

Assist Coordinating the MI Transportation Asset Management Conferences 

60%  Spring AM Conference is completed.  

Conduct MI Transportation Asset Management Workshops 

0%   

Conduct Introduction to Transportation Asset Management for Local Officials Training or Gravel Road Basics for Local Officials 

40%  Completed two TAM for LO training sessions.  

 Completed one GRB for LO 

training session.   

Conduct TAMC PASER Training  89%  Completed four PASER webinars and ten on‐site PASER Trainings.  TASK 

COMPLETED 

Conduct Inventory Based Rating Training 

38%  Completed three IBR Training webinars. TASK COMPLETED 

Conduct Michigan Bridge Asset Management Workshop 

22%  Completed one Part 1 & Part 2 webinars.  

 Completed one on‐site Bridge 

AM Workshop 

Creating Asset Management Plan Workshops 

25%    

Project Management and Reporting 

59%    

 

Tasks Completed 

Correspondence regarding the CTT registration link for the fall conference, reserved iClickers for  the  fall  conference and participated  in conference call with  the Houghton County  flood team  to  go  over  their  conference  presentation;  July  reporting  and  general  project management.  

 

Reporting Period: August 1 – 31, 2019  

TAMC Training 2019 Reporting for MDOT                                  

Project’s Financial Summary 

August Expense Reimbursement Submitted   $2,371  

Total Project Expenses to Date  $154,162  

Contract Balance Available  $65,149